ANNEXURE – A by zhangyun

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									MOST IMMEDIATE/TIMED
OFFICE OF THE ADDL. COMMISSIONER OF POLICE: SEC.19, DWARKA, DELHI- 110075.


No.            9071          /A-I (SWD), dated New Delhi, the           09.08.2010.
To

                M/S___________________________

                ______________________________

                ______________________________


SUBJECT:        LIMITED TENDER FOR THE PURCHASE OF VARIOUS ARTICLES FOR USE IN
                DELHI POLICE.

Sir,

                 This office intends to purchase below mentioned Articles in two bids (i) Technical
bid (ii) Price bids for use in Delhi Police. The tender can be sent through registered post, Speed
Post, through Courier or can be put personally in the sealed tender box kept at Office of the Addl.
DCP-II, SWD. Sec. 19 Dwarka, Delhi – 110075 latest by 10.30 A.M. on 24.8.2010 and no request
will be entertained thereafter. The tenders will be opened on the same day at 11.00 A.M. by the
Purchase Committee in the presence of willing tenderers. The tender’s terms and conditions can
be obtained from the office of the undersigned, ACP-HQ/SWD or Admn. Branch free of cost on
any working day from 10.00 A.M. to 5.00 P.M. The company/firms participating in the tender have
to deposit Application Fee amounting to Rs. 200/- and Earnest Money of Rs. 50,000/- in the
shape of an Account Payee Demand Draft in favour of DCP/South –West Distt. Sec. 19, Dwarka,
Delhi-110075 payable at Delhi alongwith the tender documents. EMD may also be deposited in
the form of FDR, Banker’s Cheque or Bank Guarantee from any Commercial Bank in an
acceptable form. In case, the due date is declared holiday, tender shall be opened on next
working day. However, the Tender Box will be sealed on the scheduled date & time. The tender
is also available on Delhi Police website www.delhipolice.nic.in as well as Delhi Govt. website
www.delhigovt.nic.in .: -

  Sl.       Logistics                            Quantity                Specification of
  No.                                                                    Items
    1.      Ordinary Wooden Bed (6’ X 4’)        108 Nos.                Ordinary Wood
                                                                         and well polished
       2.   Mattress                             108 Nos.                  With 3” Foam &
            Size- (6’ X 4’ )                                                   1”Core
       3.   Small study Table                    108 Nos.                Ordinary Wood
            Size- (3’ X 2’)                                              and well polished
       4.   Wooden Chair with arms               108 Nos.                Ordinary Wood
            Size- (21” X 22”)                                            and well polished
       5.   Bed Sheets for the Bed Size- 6’ X    216 Nos.                Colour White
            4’
            (02 for each bed)
       6.   Pillow (02 for each bed)             216 Nos.                   Colour White
       7.   Pillow Covers                        432 Nos.                   Colour White
       8.   Curtains with roads and complete                             Good quality and
            fittings                                                     fancy cloth
            (Size- Length X Breadth)

            54 Doors :-
              (Main Door of the flat)               54 Nos.
              Size- 8’ 1” X 3’ 8” Each Door

              54 Windows :-
              (In front of Main door)               54 Nos.
              Size- 5’ 8” X 5’ Each Window

              54 Doors :-
              (Bed Room-I)                          54 Nos.
              Size- 8’ 1” X 3’ Each Door

              54 Windows :-
              (Bed Room-I)                          54 Nos.
              Size- 8’ 1” X 4’ 3” Each Window

              54 Doors :-
              (Bed Room-II)                         54 Nos.
              Size- 7’ 7” X 3’ Each Door

              54 Window with Balcony Door:-
              (Bed Room-II)                         54 Nos.
              Size- 8’ 2” X 5’ 2” Each

       1.     Lavatory articles -
                 Plastic Buckets (15 Ltrs.)        54 Nos.
                 Jug Plastic                       108 Nos.
                 Towels                            54 Nos.
                 Towel stand                       54 Nos.
                 Toilet cleaning Brush             54 Nos.
                 Toilet cleaner 500 ml             54 Nos.
                 Antibiotic Liquid 185 ml          54 Nos.
                                                    54 Nos.
                 Toilet freshener Small
                                                    54 Nos.
                 Soap Case plastic
                                                    108 Nos.
                 Broom Stick
                                                    54 Nos.
                 Wiper                             108 Nos.
                 Pocha                             108 Nos.
                 Glass cleaner 500 ml               54 Nos.
                 Floor cleaner (02 Ltrs.)           54 Nos.

                                                                        Yours faithfully,


                                                        Addl. DY COMMISSIONER OF POLICE:
                                                             SOUTH-WEST DISTT.: NEW DELHI.

No.                          /A-I (SWD)   dated New Delhi,     the

            Copy to the: -

      1. Addl. DCP/Genl. Admn., Delhi for information.
      2. F.A. to C.P./Delhi with the request to direct AAO/JAO to attend the tender opening meeting
         on scheduled date and time.


                                                      Addl. DY COMMISSIONER OF POLICE:
                                                        SOUTH-WEST DISTT.: NEW DELHI.
TERMS & CONDITIONS:

        Sealed tenders are invited in two bid system i.e. Technical Bid and Price Bid on the
following term and conditions by the undersigned from the manufacturers, authorized dealers and
traders dealing in the trade for the purchase of following articles for use in Delhi Police.. The
tender can be sent through registered post, speed post, through courier or can be put personally
in the sealed tender box kept in the office of the undersigned situated at Sector-19. Dwarka, New
Delhi-110075 latest by 24.8.2010 at 10.30 A.M. on and no request will be entertained thereafter:
-
   Sl.    Logistics                                         Quantity Specification of
   No.                                                                    Items
      1. Ordinary Wooden Bed (6’ X 4’)                      108 Nos.      Ordinary Wood and
                                                                          well polished
      2. Mattress                                           108 Nos.      With 3” Foam &
          Size- (6’ X 4’ )                                                1”Core
      3. Small study Table                                  108 Nos.      Ordinary Wood and
          Size- (3’ X 2’)                                                 well polished
      4. Wooden Chair with arms                             108 Nos.      Ordinary Wood and
          Size- (21” X 22”)                                               well polished
      5. Bed Sheets for the Bed Size- 6’ X 4’               216 Nos.      Colour White
          (02 for each bed)
      6. Pillow (02 for each bed)                           216 Nos.      Colour White
      7. Pillow Covers                                      432 Nos.      Colour White
      8. Curtains with roads and complete fittings                        Good quality and
          (Size- Length X Breadth)                                        fancy cloth

         54 Doors :-
         (Main Door of the flat)
         Size- 8’ 1” X 3’ 8” Each Door                    54 Nos.

         54 Windows :-
         (In front of Main door)
         Size- 5’ 8” X 5’ Each Window                     54 Nos.

         54 Doors :-
         (Bed Room-I)
         Size- 8’ 1” X 3’ Each Door                       54 Nos.

         54 Windows :-
         (Bed Room-I)
         Size- 8’ 1” X 4’ 3” Each Window                  54 Nos.

         54 Doors :-
         (Bed Room-II)
         Size- 7’ 7” X 3’ Each Door                       54 Nos.

         54 Window with Balcony Door:-
         (Bed Room-II)
         Size- 8’ 2” X 5’ 2” Each                         54 Nos.

    9.   Lavatory articles -
            Plastic Buckets (15 Ltrs.)                   54 Nos.
            Jug Plastic                                  108 Nos.
            Towels                                       54 Nos.
            Towel stand                                  54 Nos.
            Toilet cleaning Brush                        54 Nos.
                Toilet cleaner 500 ml                     54 Nos.
                Antibiotic Liquid 185 ml                  54 Nos.
                Toilet freshener Small                    54 Nos.
                Soap case plastic                         54 Nos.
                Broom Stick                               108 Nos.
                Wiper                                     54 Nos.
                Pocha                                     108 Nos.
                Glass cleaner 500 ml                      108 Nos.
                                                            54 Nos.
                Floor cleaner (02 Ltrs.)
                                                            54 Nos.

        Tenderers are advised to quote their rate after carefully study of the following terms and
conditions of the tender: -

 1.    Separate envelope should be used for TECHNICAL BID as well as for PRICE BID. The
       word “TECHNICAL BID/PRICE BID” for the purchase of various General Store articles
       due to open on 24.8.2010 at 11.00 A.M.” shall be prominently marked on the top of each
       envelope separately and both the sealed envelopes (Technical Bid and Price Bid) should
       further be put in a bigger envelope duly sealed and super scribed.

 2.    The person signing the tender document should be authorized for signing the tender
       documents and his signature should be attested by owner/partner/director of the tendering
       firm/company. A certificate, in this regard, duly issued by the owner/partner/director, must
       be attached alongwith the tender document.

 3.    Only authorized representative will be allowed to attend the meeting of the Purchase
       Committee. He/She should also bring authority letter on company/firm’s letter head that
       any decision/negotiation taken by him/her would be accepted by the firm/company.

 4.    No representative shall be allowed to attend the meeting of the Purchase Committee on
       behalf of more than one tendering firm. The representative, who is deputed to attend the
       meeting, should be Director or Partner or Owner or an employee of the company/firm
       bearing an authority letter, whose specimen signatures should be attested by the
       company/firm’s authorized signatory having seal of the company/firm.

 5.    Only Sales Tax/VAT payee firm(s) are entitled to fill this tender. The Sales Tax/VAT
       Registration Certificate must be attached with technical bid.

 6.    The Current Sales Tax/VAT Clearance Certificate issued from the Sales Tax/VAT Deptt.
       OR latest Sales Tax/VAT Deposit acknowledgement/ Challan must be attached with
       the technical bid. The Current Sales Tax/VAT Clearance Certificate should be as per
       prescribed enclosed format (in English or Hindi language only).

 7.    Manufacturing firms or authorized dealers or traders dealing in the trade can participate in
       the tender.

 8.    The tenders should reach this office by 24.8.2010 at 10.30 A.M.

 9.    The TECHNICAL BIDS will be opened first on 24.8.2010 at 11.00 A.M. and the PRICE
       BIDS of only technically approved firms will be opened only after scrutiny of technical bid.


10.    After evaluation of technical bids of all tendering companies/firms, the Purchase
       Committee will open the price Bids of those firms qualified in technical bids. The Purchase
       Committee will have discretion to award the contract to more than one firm, if their rates
       are found same.
11.   Bidders shall not be permitted to alter or modify their bids after expiry of the deadline for
      receipt of bids.

12.   The Application Fee is non-refundable.


13.   The companies/firms participating in the tender have to deposit Application Fee of Rs.
      200/- and Earnest Money amounting to Rs. 50,000/- in the shape of an Account Payee
      Demand Draft in favour of ADDL. DCP/South-West Distt., Sec-19, Dwarka,New Delhi-
      110075 payable at Delhi with the technical bid. EMD may also be submitted in the form of
      Banker’s Cheque, FDR or Bank Guarantee from any Commercial Bank in an acceptable
      form. No tender will be accepted without requisite Application Fee and E.M.D. EMD
      deposited with the tender shall bear no interest. The EMD should be valid for a period of
      forty five days beyond the date of the bid validity.


14.   All companies/firms registered with NSIC/DGS&D for these items are exempted from
      deposit of EMD. They have to enclose valid registration certificate/document with their
      tender

15.   Incomplete tender/conditional tenders will not be accepted.


16.   All the companies/firms participating in the tender must attach a list of their
      directors/owners/partners etc. and a Certificate to the effect that the company/firm is
      neither blacklisted by any Govt. Department nor any criminal case/complaint is
      registered/pending against the company/firm or its director/owner/partner anywhere in
      India. Any company/firm found blacklisted by any Govt. Deptt. shall not be considered for
      this tender.

17.   The tendering company/firm shall clearly mention the Guarantee/Warranty of the tendered
      stores, which shall not be less than one year for each item.

18.   The price must be quoted inclusive of all taxes. Nothing over and above the quoted price
      inclusive of all taxes will be payable and also no future taxes shall be payable by the
      purchaser. No optional rates shall be considered and the bid shall be rejected
      straightway.

19.   The Price Bid should be filled as per proforma enclosed as Annexure – A.

20.   The rates will be valid for a period of six months.

21.   The payment will be made after receipt/acceptance of stores in good condition as per
      approved sample. No advance payment will be made.

22.   The tenderers will submit samples of each items with the technical bid for the inspection
      by the purchase committee.

23.   The company/firm whose rates are accepted will have to deposit 8% of the total cost of the
      item(s) as Performance Security (Security Money) in the shape of an Account Payee
      Demand Draft, Fixed Deposit Receipt or Bank Guarantee from any Commercial Bank in an
      acceptable form in favour of Addl. Deputy Commissioner of Police, South-West Distt.. Sec-
      19, Dwarka, New Delhi– 110075 before the supply order is placed to the company/firm.
      The Performance Security (Security Money) shall bear no interest. The Performance
      Security should be valid for 60 days beyond the completion of all contractual obligations by
      the supplier including Warranty/Guarantee period.
24.   In case the company/firm, whose rates are accepted, fails to deposit requisite
      Performance Security, the EMD deposited by the company/firm will be forfeited.

25.   The Purchase Committee, in order to satisfy itself can order an on the spot enquiry to
      verify the soundness, capability, viability and any other information given by the tendering
      company/firms.

26.   The quantity of the items mentioned in the tender notice can be increased or decreased, at
      any stage till the delivery of consignment is completed/ accepted.

27.   The successful bidder will supply the items with in 7 days from the date of issue of supply order
      and must complete the supply with in 10 days. In case of failure of the company/firm to complete
      the supply within the delivery period, the supply order shall be cancelled and Performance Security
      will be forfeited, besides blacklisting the company/firm after serving a Show Cause Notice.

28.   The supply of the stores should be completed by the company/firm within the delivery
      period failing which liquidated damage charges will be charged @ 2% of total cost per
      month of delay of the items. Besides, action will be taken to Black List the
      company/firm and forfeiture of its Performance Security.

29.   If the supply is found inferior to the sample approved by the Purchase Committee, the
      consignment will be rejected. The supplier will have to take back the consignment at his
      own cost and replace it with fresh stock as per approved samples within 10 days. In case
      the supplier fails to give the supply or to replace as per approved sample, the Performance
      Security will be forfeited.

30.   The company/firm, which has been blacklisted by any Govt. department are not eligible to
      participate in this tender.

31.   A copy of terms and conditions duly signed by the tenderer, as a token of acceptance of
      the same should be attached alongwith the tenders.

32.   The Competent Authority reserves the right to relax any terms & conditions in the Govt.
      interest on the recommendations of the Purchase Committee.

33.   The Competent Authority reserves the right to reject any or all tenders without assigning
      any reasons thereof on the recommendations of the Purchase Committee.

34.   All disputes are subject to the jurisdiction of the Courts in the N.C.T. of Delhi.

35.   In case of any differences arises between company/firm and department, the
      company/firm can be called for negotiation on table to patch-up the matter amicably prior
      to approaching court.

36.   In case of violation of clause of terms and conditions, an explanation of the company/firm
      can be called by issuing Show Cause Notice. If the reply of Show Cause Notice is not
      found satisfactory, action against the company/firm like forfeiture of Performance Security,
      blacklisting etc. can be taken.

37.   The successful bidder will supply the items with in 7 days from the date of receipt of supply
      order and must complete the supply with in 10 days.
 NOTE: -

 A)    THE FOLLOWING DOCUMENTS SHOULD BE SUBMITTED WITH THE ENVELOPE
       SUPERSCRIBED AS TECHNICAL BID AND DOCUMENTS SHOULD BE PROPERLY
       PAGED IN TENDER FORMAT :-

 1.    TWO SAMPLES OF EACH ARTICLE DULY TAGGED & STAMPED.
 2.    APPLICATION FEE OF RS. 200/- IN THE SHAPE OF AN ACCOUNT PAYEE DEMAND
       DRAFT IN FAVOUR OF ADDL. DCP/SOUTH-WEST DISTT., SEC.-19, DWARKA, NEW
       DELHI-75.
 3.    EARNEST MONEY OF RS. 50,000/- IN THE SHAPE OF AN ACCOUNT PAYEE
       DEMAND DRAFT, BANKER’S CHEQUE, FDR OR BANK GUARANTEE FROM ANY
       COMMERCIAL BANK IN AN ACCEPTABLE FORM IN FAVOUR OF ADDL. DCP/SOUTH-
       WEST DISTT., SEC.-19, DWARKA, NEW DELHI-75.
 4.    REGISTRATION CERTIFICATE OF NSIC/DGS&D FOR THESE ITEMS, IF REQUESTED
       FOR EMD EXEMPTION.
 5.    SALES TAX/VAT REGISTRATION CERTIFICATE.
 6.    CURRENT SALES TAX/VAT CLEARANCE CERTIFICATE OR LATEST SALES TAX/VAT
       DEPOSIT ACKNOWLEDGEMENT/CHALLAN.
 7.    LIST OF DIRECTORS/OWNERS/PARTNERS OF THE COMPANY/FIRM WITH THEIR
       CONTACT NUMBERS.
 8.    A CERTIFICATE TO THE EFFECT THAT THE COMPANY/FIRM IS NEITHER BLACK
       LISTED BY ANY GOVT. DEPARTMENT NOR ANY CRIMINAL CASE/COMPLAINT IS
       REGISTERED AGAINST THE COMPANY/FIRM OR ITS DIRECTOR/OWNER/PARTNER
       ANYWHERE IN INDIA.
 9.    DOCUMENTS RELATING TO PAST PERFORMANCE, IF ANY.
10.    COPY OF TERMS AND CONDITIONS DULY SIGNED WITH SEAL OF THE
       COMPANY/FIRM, IN TOKEN OF ACCEPTANCE OF TERMS AND CONDITIONS.
11.    HAS THE RATES BEEN QUOTED IN PRICE BID INCLUSIVE OF ALL TAXES, DULY
       SIGNED BY THE BIDDER.

 B)    PRICE BID SHALL CONTAIN PRICE ONLY AND NO OTHER DOCUMENTS SHALL BE
       ENCLOSED WITH THE PRICE BID. NO CONDITION SHALL BE STIPULATED IN
       PRICE BID. THE RATES QUOTED SHOULD BE INCLUSIVE OF ALL TAXES AS PER
       PRESCRIBED PROFORMA ENCLOSED AS ANNEXURE – A.



                                          Addl. DY COMMISSIONER OF POLICE:
                                            SOUTH-WEST DISTT.: NEW DELHI.
 SIGN. OF TENDERER: ______________________

 NAME IN BLOCK LETTERS: _________________

 FULL ADDRESS: __________________________
TO BE SUBMITTED WITH TECHNICAL BID OFFICE OF THE SALES TAX/VAT
OFFICER, WARD- SALES TAX/VAT DEPARTMENT, _______________


No.___________________________________________________, dated _________




                     SALES TAX/VAT CLEARANCE CERTIFICATE




      Certified that M/s ___________________________________________________
_______________________________________________________________________


a registered manufacturer/distributor/trader of this ward having Registration No.
________________.




      The manufacturer/distributor/trader is assessed upto _____________ and there
are no dues pending against the said manufacturer/distributor/trader.




      This     certificate   is   issued     on    the    written       request   of   the
manufacturer/distributor/trader, dated __________ for submission for tender purpose
only. This certificate is valid upto _______________.




                                                             SALES TAX/VAT
                                                             OFFICER
                                                             WARD –
                                                             DATED
                                                                                    ANNEXURE – A
      PRICE BID VARIOUS ARTICLES FOR USE OF DELHI POLICE

S       Name of the items          Quantity                   Rate per        Rate per        Extended
No.                                                           unit            unit            Price
                                                              (inclusive      (inclusive      (inclusive
                                                              of all taxes)   of all taxes)   of all
                                                              (IN             (IN             taxes)
                                                              FIGURES)        WORDS)
 1.     Ordinary Wooden Bed        108 Numbers
        (6’ X 4’) (54 X 2 = 108)
 2.     Mattress (54 X 2 = 108)    108 Numbers
        Size- (6’ X 4’ ) with 3”
        Foam & 1” Core
 3.     Small study Table          108 Numbers
        Size- (3’ X 2’)
 4.     Ordinary Wooden Chair      108 Numbers
        with arms (54 X 2 =
        108)
        Size- (21” X 22”)
 5.     Bed Sheets for the Bed     216 Numbers
        Size- 6’ X 4’
        (02 for each bed)
 6.     Pillow                     216 Numbers
        (02 for each bed)
 7.     Pillow Covers              432 Numbers

 8.     Curtains with roads and    (Size- Length X
        complete fittings          Breadth)

                                   54 Doors :-
                                   (Main Door of the flat)
                                   Size- 8’ 1” X 3’ 8” Each
                                   Door

 9.     -do-                       54 Windows :-
                                   (In front of Main door)
                                   Size- 5’ 8” X 5’ Each
                                   Window

 10     -do-                       54 Doors :-
                                   (Bed Room-I)
                                   Size- 8’ 1” X 3’ Each
                                   Door
 11     -do-                       54 Windows :-
                                   (Bed Room-I)
                                   Size- 8’ 1” X 4’ 3” Each
                                   Window


 12     -do-                       Curtains with roads
                                   and complete
                                   fittings54 Doors :-
                                 (Bed Room-II)
                                 Size- 7’ 7” X 3’ Each
                                 Door

13    -do-                       54 Window with
                                 Balcony Door:-
                                 (Bed Room-II)
                                 Size- 8’ 2” X 5’ 2”
                                 Each)

      Lavatory articles

14    Plastic Bucket(15Ltrs.)    54 Nos.

15    Jug Plastic                108 Nos.

16    Towels                     54 Nos.

17    Towel stand                54 Nos.

18    Toilet cleaning Brush      54 Nos.

19    Toilet cleaner 500 ml      54 Nos.

20    Antibiotic Liquid 185 ml   54 Nos.

21    Toilet freshner Small      54 Nos.

22    Soap case plastic          108 Nos.

23    Broom Stick                54 Nos.

24    Wiper                      108 Nos.

25    Pocha                      108 Nos.

26    Gall cleaner 500 ml        54 Nos.

27.   Floor cleaner (02 Ltrs.)   54 Nos.




                                                         Signature

                                                         Seal of firm

                                                         Date

								
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