Pre Employment Physicals Forms by eyg87181

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Pre Employment Physicals Forms document sample

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									                                        MANAGERS’
                                  CHECK LIST FOR NEW HIRES

                              • To be completed before any other new hire paperwork is started or completed.
                              • Must be accepted before pre-employment physicals are scheduled.
   LETTER OF OFFER /
                              • Template Letters available on: www.unmc.edu/nuvalues>Staffing>Sample Letters &
     ACCEPTANCE
                              Attachments
                              • Questions call HR Employment 9-4070 or your HR Recruiting Representative

                              • Must be completed by all new hires, internal or external and/or current employees
                              making a job change, prior to the employees start date and after an offer of employment
                              has been accepted.
 BACKGROUND CHECK
                              • Temporary UNMC employees are not required, but strongly recommended.
                              • Instructions are found on: www.unmc.edu/nuvalues> Staffing>Background Checking
                              • Questions? call HR Employment 9-4070 or your HR Recruiting Representative

                              *Before requesting this check, check the compliance section on your job description to see
                              if it is required.
                              This is part of the background check, completed on- line, all new hires, internal or external
NEBRASKA CHILD/ADULT
                              and/or current employees when employee/new hire has direct contact with patients,
ABUSE REGISTRY CHECK
                              children and/or vulnerable adults.
(Nebraska Dept. of Health &
                              • Temporary UNMC employees are not required, but strongly recommended.
     Human Services)
                              • Must be completed prior to the employees start date and after an offer of employment
                              has been accepted.
                              Questions? call HR Employment 9-4070 or your HR Recruiting Representative



                              *Before requesting the pre-employment physical, check the compliance section on your
                              job description to see if it is required.

                              Pre-employment physical results must be reviewed by HR before employee starts work.
  PRE-EMPLOYMENT
                              HR Employment will notify the department is the employee is qualified for restricted or
PHYSICALS (If Applicable)
                              non-restricted work.

                              For details on completing Pre-Employment Physicals, please go to:
                              www.unmc.edu/nuvalues >staffing>Pre-employment Physical Examinations




                              • To be completed by the department PAF Coordinator.
                              • Forms are found on SAP – Sapphire Search - sapphire.nebraska.edu
    NEW HIRE FORM             • Click on Business Forms>UNMC Forms>Human Resources
                               - locate New Hire Form at the bottom of the page.
                              • Questions call 9-4391 or 9-4216
                       • To be completed by the department PAF Coordinator.
                       • Forms are found on SAP – Sapphire Search - sapphire.nebraska.edu
                       • Click on Business Forms>UNMC Forms>Human Resources
                        - locate I-9 Form at the bottom of the page.
      I-9 FORM         • Employee is required to show proper ID when completing this form. List of acceptable
                       ID's are found on the form.
                       • Must scan into ADIS and send original I-9 to HR Records, Zip 5470 (within 3 days of
                       hire start date).
                       • Questions? call Employee Records at 9-4391 or 9-4216

                       • To be completed by the employee.
                       • Forms are found on SAP – Sapphire Search - sapphire.nebraska.edu
                       • Click on Business Forms>UNMC Forms>Human Resources
     W-4 FORM
                        - locate W4 Form under Payroll/Time Management>IRS Forms.
                       • Send original W4 to Payroll Department, Zip 5000.
                       • Questions? call Payroll at 9-7460.


                       • To be completed by the employee.
                       • Forms are found on SAP – Sapphire Search - sapphire.nebraska.edu
                       • Click on Business Forms>UNMC Forms>Human Resources - locate Payroll Direct
DIRECT DEPOSIT FORM
                       Deposit Form under Payroll Direct Deposit.
                       • Send original form with a deposit slip to the Payroll Department, Zip 5000.
                       • Questions call Payroll at 9-7460.

                       Can be set up two ways
                       • PAF functions on the ESS site UNMC. Once a new hire is entered into SAP, the PAF
                       Coordinator can set them up for NEO, click on the "request ID" button
  COMPUTER ACCESS
                                                        OR
                       • Use the link http://net.unmc.edu/tools/accounts/accountrequest.asp
                       • Questions: Call the IT Help Desk at 9-7700

                       • NEO takes place once a month on the last Wednesday of the month.
                       • Register new hires for NEO on line at unmc.edu/hr
                       • Select Human Resources, then Employee Self Service (ESS) Medical Center.
NEW HIRE ORIENTATION
                       • Enter user name and password (PAF Coordinator Lotus notes user ID).
        (NEO)
                       • Select PAF Administrators/Orientation Registration - follow directions then click submit,
                       when completed.
                       • Questions call HR Employee Relations at 9-4371.
                       • New Employees may obtain an ID badge within 24 hours of being entered into SAP
                       • Badge photos are taken at the Student Life Center, located at 3908 Jones Street,
                         Room 1043..
                       • Arrange building access through area access representative.
                       • Area access representative contacts ID office for access to be added to badge.
      ID CARDS         • No fee for new badges or replacement if old badge is returned.
                       • $15 fee to replace a lost badge.
                       • Questions, hours of operation or appointments call 9-8414.

                       For additional information, go to: info.unmc.edu/
                    • Department completes a yellow key card, signed by designated key card signer.
                    • Bring to Security in person, located in the Academic Research and Services Building -
                    entrance on southwest corner of building.
                    • Department can order a supply of yellow key cards from Security.
DEPARTMENT KEY(S)
                    • Key deposits are $15 for master keys and $10 for others and may be paid for with cash,
                    check or charged to the department cost center.
                    • Keys must be picked up in person.
                    • Questions call Security at 9-4439 or 9-5842.

                    • Parking Request Forms can be found on http://ess.unmc.edu
                    • Log in with Lotus Notes user name and password (department administrator if no Lotus
                    Notes account)
                    • Select Parking>Forms>Parking Application
                    • Employee completes and signs form
EMPLOYEE PARKING
                    • Send, fax, mail or deliver completed form to Parking Administration, Zip 5001
                                                   OR
                    • Bring to Parking Administration, located in the SLC Building at 39th & Jones, 2nd floor
                    (inside the UNMC Bookstore)
                    • Questions call 9-8580

								
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