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									    Financial
Solvency Review
   & Financial
    Reports

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Part 1. Financial Solvency
        Review of School
        Districts

Part 2. Review of TEA Financial
        Reports Available on
        TEA Website

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      Texas Education Code (TEC), §39.0822
FINANCIAL SOLVENCY REVIEW REQUIRED. (a) The agency shall develop a
   review process to anticipate the future financial solvency of each school
   district.


  o District revenues and expenditures
  o Student-to-staff ratios
  o Rate of change in the unreserved general fund balance
  o Number of students
  o Adopted tax rate
  o Independent audit report
  o Actual financial information for the first quarter



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o4   flags can be set:

 • Student-to-staff ratio

 • Expenditures exceeding revenues

 • Actual expenditures exceed budget

 • Low/declining fund balance


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o   WADA-to-staff ratio and teacher-to-student
    ratio both used

o   Considered the best leading indicator(s) of
    financial problems

o   Districts divided into groupings based on
    number of students



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o WADA  / total staff
o 101,458.428 / 7,479.36 = 13.56




o Enrollment/ teachers
o 84,676/ 5,975.66 = 14.17




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           Group                                                                      85% of Mean
                       Mean WADA-to-All- 85% of Mean WADA-to- Mean Enrollment-to-
 (Number of WADA or                                                               Enrollment-to-Teacher
                          Staff Ratio        All-Staff Ratio    Teacher Ratio
  Enrolled Students)                                                                      Ratio

Under 100                           11.71                 9.95                8.39                 7.13

100 to 249                          11.55                 9.82                9.48                 8.06

250 to 499                          11.97               10.18                10.73                 9.12

500 to 999                          12.35               10.50                11.48                 9.76

1,000 to 1,599                      11.93               10.14                12.45                10.58

1,600 to 2,999                      11.83               10.06                13.52                11.50

3,000 to 4,999                      12.05               10.24                14.29                12.15

5,000 to 9,999                      12.24               10.40                14.80                12.58

10,000 to 24,999                    12.60               10.71                14.88                12.65

25,000 to 49,999                    12.75               10.83                15.01                12.76

50,000 and Over                     12.99               11.04                15.06                12.80
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Student-to-staff ratio flag set if ratio —

 o Less than 85% of enrollment group
   average

 o Declined by more than 7%



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Expenditure flag set if expenditures
 exceed revenues by —

 o More than 6%

 o More than 4% and more than 3% in
   the prior year

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o   Measures ability to stay within budget

o   Flag set if expenditures exceed
    budget by —

    • More than 10%

    • More than 6% and more than 4%
        in year before

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o   An alert for a rapid depletion in the
    unreserved general fund balance is
    specifically mentioned in statute.

o   In addition, an alert is triggered for districts
    with a very low or negative fund balance as
    these districts are clearly struggling with
    solvency issues.



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o   Fund balance most important

o   Districts identified if have —
    • 3 or more flags
    • Fund balance flag + 1 other flag
    • Fund balance less than 1% of expenditures

o   2010 => 30 Districts / 30 Charters

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o   TEC, §39.0823

o   Districts identified as having
    problems submit —

    • Interim financial reports

    • Staff and student counts


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   data confirm problem,
 If
 district must submit financial plan
 to agency for approval




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   plan not acceptable or not
 If
 followed, Accredited-Warned
 status




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 Questions   on financial solvency?




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o PEIMSfinancial reports and
 data downloads

o Audit   (balance sheet report)

o Summary    of Finances (SOF)


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New SOF report –
 coming soon




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   Belinda.dyer@tea.state.tx.us

   Al.mckenzie@tea.state.tx.us




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