Manufacturing Workflow System (MWS) As-Is Process Document, Version 2.0 -- April 22, 2008 by GPO

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									             United States Government Printing Office




Manufacturing Workflow System (MWS)
              As-Is Process Document

                                         Version 2.0


                                           4/22/2008
                                                                                 As-Is Processes



Document Change Control

                  Filename/
    Date                             Author(s)              Description of Revisions
                   Version
              MWS As-Is Process        Adam
   3/11/08                                                 Initial draft. For Gate 2 review.
                   v1.0               Schwartz
              MWS As-Is Process        Adam         Incorporated edits from MWS Program Review
    4/8/08
                   v1.1               Schwartz                           Team
              MWS As-Is Process        Adam          Post Gate 2 review. Incorporated edits from
   4/22/08
                   v2.0               Schwartz               MWS Steering Committee.




Document Owner
The primary contact for questions regarding this document is:
Author:                 Adam Schwartz
Program Name:           Manufacturing Workflow System (MWS)
Phone:                  202-512-2055
Email:                  aschwartz@gpo.gov
                                                                                                     As-Is Processes




                                         TABLE OF CONTENTS

1 Overview ........................................................................................4

  1.1      Background............................................................................................ 4

  1.2      Document Purpose & Scope.................................................................. 4

  1.3      PEPS Overview ..................................................................................... 5

  1.4      Context Diagram .................................................................................. 13

  1.5      Plant Operations Organizational Structure........................................... 14

2 Entry & Inquiry .............................................................................16

  2.1      Introduction .......................................................................................... 16

  2.2      Entry & Inquiry Context Diagram.......................................................... 16

  2.3      As-Is Transactions ............................................................................... 17

3 Estimating ....................................................................................26

  3.1      Introduction .......................................................................................... 26

  3.2      Estimating Context Diagram ................................................................ 26

  3.3      As-Is Transactions ............................................................................... 27

4 Scheduling ...................................................................................29

  4.1      Introduction .......................................................................................... 29

  4.2      Scheduling Context Diagram ............................................................... 29

  4.3      As-Is Transactions ............................................................................... 30

5 Tracking .......................................................................................40

  5.1      Introduction .......................................................................................... 40

  5.2      Tracking Context Diagram ................................................................... 40

  5.3      As-Is Transactions ............................................................................... 41

6 Distribution Management .............................................................46

  6.1      Introduction .......................................................................................... 46

  6.2      Distribution Management Context Diagram ......................................... 46

  6.3      As-Is Transactions ............................................................................... 47

7 Reporting/Output..........................................................................50

  7.1      Introduction .......................................................................................... 50

  7.2      Reporting/Output Context Diagram...................................................... 50

  7.3      As-Is Transactions ............................................................................... 51

8 Miscellaneous Transactions.........................................................52

  8.1      Introduction .......................................................................................... 52

  8.2      Miscellaneous Transactions Context Diagram ..................................... 52

  8.3      As-Is Transactions ............................................................................... 53

9 As-Is PEPS Processes ................................................................55

  9.1      Introduction .......................................................................................... 55

  9.2      Congressional Job As-Is PEPS Process.............................................. 56

  9.3      Departmental Job As-Is PEPS Process ............................................... 57

  9.4      Congressional Record Job As-Is PEPS Process ................................. 58

  9.5      Congressional Record (Index) Job As-Is PEPS Process ..................... 59

                                                                                                    As-Is Processes

 9.6      Federal Register (Daily Issue) Job As-Is PEPS Process ..................... 60

 9.7      Federal Register (Index) Job As-Is PEPS Process .............................. 61

 9.8      Federal Register (Unified Agenda) Job As-Is PEPS Process .............. 62

 9.9      Blank Paper & Miscellaneous Items Job As-Is PEPS Process ............ 63

10      PEPS Transactions Screen Shots ...........................................64

 10.1     Introduction .......................................................................................... 64

11      Appendix A – GPO As-Is Business Processes ......................130

 11.1     Introduction ........................................................................................ 130

                                                                                                                                As-Is Processes



    1 Overview
    1.1 Background
The Government Printing Office’s (GPO) Plant Operations department is responsible for processing printing and binding jobs for the legislative
branch, including overnight production of the Congressional Record, bills, reports, hearings, and other congressional documents. They also
oversee select executive branch printing services, including the daily Federal Register, the Code of Federal Regulations, and U.S. Passports.
GPO’s Customer Services department (i.e., Congressional Publishing Services, Requisition Section) supports Plant Operations in fulfilling its
mission through performing activities including accepting job requests, entering jobs, job management, address/distribution list management, and
customer liaison functions. Plant Operations relies on the Production, Estimating, and Planning System (PEPS) to provide production estimating,
scheduling, and tracking functions as well as a centralized point for data collection and record keeping for in-house production.

PEPS was developed on a mainframe platform in the 1980’s to serve as an automated system to monitor day-to-day operations. Over several
years, additional features were added to PEPS to increase its capabilities. Collection and dissemination of data is accomplished through
mainframe inquiry and update transactions, subsystems, networked communications systems, program directed displays and/or printed screen
and messages sent to designated terminals and printers, and batch reporting.

PEPS has become technologically unsound and presents a business risk. The system is built on a mainframe platform, the technical
documentation of the program is limited, and PEPS domain experts have either retired or could leave GPO taking with them most of the system’s
critical knowledge. In addition, the application is presently supported at a minimal level by GPO IT&S staff. Accordingly, PEPS should be
replaced primarily on grounds of its current dependence on obsolete hardware technology.

GPO desires to replace PEPS with a more modern and robust system. The replacement system, named the Manufacturing Workflow System
(MWS), should provide the same functionality as the current system using a modern, open architecture, while enhancing specific elements and
integrating with other GPO systems.

    1.2 Document Purpose & Scope
The As-Is Process Document is the first step towards a successful migration of GPO’s Production Estimating and Planning functions to a modern
system. This documentation also meets a requirement of Phase 2 of the GPO’s Software Development Lifecycle (SDLC).

Establishing an understanding of the current processes will enable the project team to ensure there is no loss of functionality in the new system. It
also provides a first look at existing challenges and potential opportunities for business process improvements and new initiatives to support
operations. Defining and validating existing processes with the users also sets a baseline for the business requirements of the new system.

This document summarizes the as-is functionality provided by PEPS. Overviews are provided for each PEPS transaction and they are also
categorized according to the function(s) (e.g., job entry, tracking) they provide. In addition, the document outlines the nominal as-is processes for
the specific product types. It also focuses on defining the processes and steps that will most likely transfer to MWS. Process steps are
documented in relation to the primary GPO division responsible for performing a transactions and interfacing legacy system(s) supporting it. This
form of documentation will facilitate concept of operations (CONOPS) development, requirements definition (RD), and stakeholder identification



Manufacturing Workflow System (MWS)                                                                                                             4
                                                                                                                               As-Is Processes

future development efforts. High-level context diagrams are also provided to put the processes in perspective of existing GPO systems that will be
sources of conversion or integration points with MWS in the future.

The information used in the development of this document was collected through review of existing GPO system and business process
documentation, as well as meeting with groups from all impacted GPO business units. Many topics were covered during these meetings and
through numerous follow-on discussions. This document focuses on those processes deemed to be related to the scope of the MWS program.
Inclusion of processes in this document does not imply that the process will be migrated to MWS. The mapping of functionality to MWS,
identification of gaps and definition of the to-be state will occur during the next phase of the project.

    1.3 PEPS Overview
As previously stated, PEPS transactions are primarily accomplished through mainframe entries, update transactions, and inquiries. PEPS uses
two letter codes (e.g., CO, DQ, PM) to perform specific transactions. A majority of the PEPS transactions are available through a primary PEPS
transaction menu. Once a transaction is entered users may, depending on the transaction selected, enter other transactions that are not available
on the primary transaction menu. A transaction may also direct a user to a PEPS sub-system (e.g. Production Managers Subsystem, Federal
Register Subsystem) which are specifically tailored to a specific product or function or interface with other external systems (e.g., MMPCS). In
addition, there are some transactions that aren’t visible on the PEPS transaction menu that may be accessed by entering a two letter code.

PEPS transactions are designed to fulfill the needs of the Plant Operations production process and can be categorized into the following functional
areas:
    •	 Entry & Inquiry: The ability to create, accept, manage, and view business process information (BPI) for all Plant Operations jobs.
    •	 Estimating: The ability to estimate and manage job costs based upon historical GPO cost data (including cost centers, human resources,
       and material costs).
    •	 Scheduling: The ability to plan, schedule, and prioritize jobs to Plant Operations divisions and equipment.
    •	 Tracking: The ability to manually enter and view job status throughout the Plant Operation process.
    •	 Distribution Management: The ability to enter and upload distribution lists from legacy systems and print delivery labels and receipts.
    •	 Reporting/Output: The ability to print job jackets and specifications.
    •	 Miscellaneous Transactions: The ability to access transaction menus and perform system administration functions.

GPO assigns jacket numbers to jobs for identification, inquiry, and tracking purposes. A jacket number is a five or six digit number used to identify
the job. GPO’s Financial Management department can assign a block of jacket numbers to a specific customer (e.g., Jacket 123-001 through 123-
999 to the Internal Revenue Service). Individual jobs can be assigned a jacket number by various departments (Requisition Section, Paper
Control and Materials Section) once it is received. Blocks of jacket numbers are assigned on an annual basis. In addition, jacket numbers are not
unique as they are reused over time.

Table 1 lists all of the PEPS transaction codes and their name. Numerous transactions can be utilized for different functions (e.g., Blank Paper,
Order Entry (BP, OE) for job entry and scheduling).




Manufacturing Workflow System (MWS)                                                                                                            5
                                                                                               As-Is Processes

                        PEPS Transaction
                             Code                                       PEPS Name
                     CO                    Congressional Order Entry
                     OE                    Departmental Order Entry
                     XC                    Enr Bills Corrections Order Entry
                     OU                    Order Entry Update
                     DQ                    Delivery Quantities
                     BC                    Bindery Communications
                     BP, OU                Blank Paper, Order Entry Update
                     FR, UB                Federal Register, Breakdown/Status Unified Agenda
                     PE, F21               Delete Plan
                     BP, OE                Blank Paper, Order Entry
                     FR, BS                Federal Register, Breakdown/Status
                     CM                    Congressional Members Inquiry/Update
                     PI                    Order Inquiry
                     PI, F2                Order Inquiry, Proof Schedule
                     PI, F3                Order Inquiry, Delivery Schedule
                     JD                    Jacket Display
                     LM                    Priority and Misc Lists Menu
                     BL                    Bills to Press List
                     BP, IN                Blank Paper, Job Inquiry
                     BP, DR                Blank Paper, Department Requisition
                     BP, OJ                Blank Paper, Open Jacket
                     BP, RH                Blank Paper, Receipt History
                     CW                    Congressional Work Report
                     CB                    Congressional Record Breakdown
                     CL                    Congressional List
                     CI                    Congressional Prtg Mgmt List
                     DL                    Departmental List
                     HB                    House Bill Clerk List
                     OK                    Delivered Work List
                     PM                    Production Managers List
                     PD                    Partial Delivery List
                     PT                    PM Section Tracking List
                     PL                    Priority List All Jobs
                     RL                    Reports Document List



Manufacturing Workflow System (MWS)                                                                      6
                                                                                                As-Is Processes

                     SB               Senate Bill Clerk List
                     EO               Electronic Online Products
                     EL               Emergency Back to Press List
                     FL               Federal Register Rider List
                     SS               Serial Set List
                     RO               OK List Reassignments
                     PE               Planning and Estimating
                     PE, F1           Product Specification
                     PE, F2           Prepress Specification
                     PE, F3           Press Specifications
                     PE, F4           Bindery Specifications
                     PE, F5           Calculate Materials and Labor
                     PM               Production Managers Subsystem
                     FR, UE           Federal Register, Update Estimate Status Unified Agenda
                     FR, ES           Federal Register, Estimate
                     PE, F22          Blurb Master File Maintenance
                     PE, F7           Store Job as Standard Plan
                     PE, F8           Obligate Paper
                     PE, F16          Bind Blurb Specification
                     PS               Planning and Scheduling
                     UCI              Cong Prtg Mgmt Update/Delete
                     SCI              Cong Prtg Mgmt Sequence
                     DCI              Cong Prtg Mgmt Display
                     UDP              Department al Update/Delete
                     SDP              Departmental Sequence
                     DDP              Departmental Display
                     DP               Departmental Print
                     UHB              House Bill Clerk Update/Delete
                     SHB              House Bill Clerk Sequence
                     DHB              House Bill Clerk Display
                     USB              Senate Bill Clerk Update/Delete
                     SSB              Senate Bill Clerk Sequence
                     DSB              Senate Bill Clerk Display
                     HB               Senate Bill Clerk Print
                     RLE              Legislative Reassignments
                     LA               List Assignments



Manufacturing Workflow System (MWS)                                                                       7
                                                                                              As-Is Processes

                     PCI              Cong Prtg Mgmt Update/Delete Sequenced Lists
                     PDP              Departmental Update/Delete Sequenced Lists
                     PHB              House Bill Clerk Update/Delete Sequenced Lists
                     PSB              Senate Bill Clerk Update/Delete Sequenced Lists
                     ULE              Add/Update/Delete Legislative IDs
                     DLE              Display Sequenced Lists Legislative IDs
                     LE               Print Sequenced List Legislative IDs
                     DSL              Display Sequenced Lists
                     SL               Print Sequenced Lists
                     PAL              Add Jobs Production Manager’s List
                     SPM              Sequence Production Manager’s List
                     DPM              Display Production Manager’s List
                     DOK              Delivered Work List Display
                     OK               Delivered Work List Print
                     BP, PR           Blank Paper, Job Progress
                     DP, DS           Blank Paper, Delivery/Shipping
                     CP               Congressional Page Drop
                     CR               Congressional Record Information
                     MP               Congressional Record Copy Markup
                     VK               Congressional Record Video Keyboard Information
                     FR, DP           Federal Register, Daily Progress Reporting
                     FP, PP           Federal Register, Presidential Proclamation Reporting
                     DR               Congressional Record Report
                     BP, RP           Blank Paper, Delivery Receipt Print
                     MT               Bylaw Cong Record Distribution
                     MB               Mail List Browse/Update
                     MC               Mail List Courier
                     MD               Mail List Delete File Browse
                     MU               Mail List Single Update
                     BI               Bindery Progress
                     CY               Copy Center Progress
                     DS               Delivery/Shipping Progress
                     EC               Electronic Comp Progress
                     ER               Enrolled Bill Progress
                     PA               Plate Progress
                     PP               Prepress Progress



Manufacturing Workflow System (MWS)                                                                     8
                                                                                                                                 As-Is Processes

                         PR                          Press Progress
                         EB                          Emergency Back-To-Press Request
                         WP                          Wastepaper Deductions Report
                         PC                          Production Communications
                         FP, UP                      Federal Register, Progress Reporting Status Unified Agenda
                         PE, F15                     Primary Distribution Address
                         RD                          Hearing Delivery Receipts
                         RR                          Rider Delivery Receipts
                         SR                          Special Items and Board Receipts
                         MR                          Miscellaneous Receipts
                         BP, JP                      Blank Paper, Selected Jacket Print
                         PE, F6                      Print Jacket or Supplemental
                         PE, F14                     Local Print
                         BP                          BP Transaction Menu
                         FR                          Federal Register Status
                         EL                          Envelope/label (EL) system
                         SE                          Security Update
                         SF                          Sequence File Intertest
                         TM                          Terminal Update
                                                        Table 1: PEPS Transaction Codes

Every product that Plant Operations produces utilizes PEPS transactions. However, specific products may use transactions specifically developed
for them, follow a different workflow, or skip transactions steps altogether. This document is organized around how Plant Operations utilizes
PEPS to plan and track a wide variety of products. Every product category generally uses the same transactions and follows the same process
steps. The products can be categorized as follows:
     •	 Congressional Jobs: Various publications produced for the Congress of the United States. They include, but are not limited to: Bills,
        Hearings, Calendars, Private Laws, Public Laws, Reports, U.S. Code, and Statutes at Large.
     •	 Departmental Jobs: Various publications produced for any Federal agency. They include, but are not limited to: the Budget of the United
        States of America, Public Papers of the President, Code of Federal Regulations, and various Federal agency publications.
     •	 Congressional Record: The official record of the proceedings and debates of the United States Congress. It is published daily when
        Congress is in session.
     •	 Congressional Record (Index): Serves as the index to the Congressional Record. When Congress is in session, the Joint Committee on
        Printing publishes the Congressional Record Index as necessary, generally between 12 and 20 volumes per year.
     •	 Federal Register (Daily Issue): Published by the Office of the Federal Register, National Archives and Records Administration (NARA),
        the Federal Register is the official daily publication for rules, proposed rules, and notices of Federal agencies and organizations, as well as
        executive orders and other presidential documents.
     •	 Federal Register (Unified Agenda): A compilation of select rules, proposed rules, and notices of Federal agencies and organizations
        from the Office of the Federal Register that is produced twice a year.



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                                                                                                                                                                   As-Is Processes

    •	   Federal Register (Index): Serves as the index to the Federal Register. The Office of the Federal Register publishes the Federal Register
         Index once a month.
    •	   Blank Paper & Miscellaneous Items: Provides the ability for Congress and Federal agencies to purchase paper from GPO. The three
         types of blank paper jobs are mill shipment, ship direct from inventory, and cut & wrap. It also includes the ability to purchase
         miscellaneous items and services from GPO. These include ink, glue and adhesives, and knife sharpening services.

PEPS also utilizes product codes for job entry, scheduling, and billing purposes. A product code is an alphanumeric string used to categorize the
type of job being produced (e.g., books, envelopes, pamphlets, blank paper, etc.). Job entry and scheduling screens within PEPS are customized
to the specific product code that is entered. When a product code is entered and scheduled, select data fields are displayed or hidden from the
user. Table 2 outlines the GPO product codes.
                                                                                    GPO Product Codes
                            O1    Addressing & Mailing                         50   Word Processing                     A3   Senate Journal
                            O2    Bags                                         51   Newspapers                          A4   Soil Survey
                            O3    Binders                                      55   Repros                              A5   Special Binding
                            O4    Binding                                      56   Tapes from Manuscript               A6   Speeches
                            O5    Blueprints, Bluelines, & Paper Positives     57   Bills, Res., Amdts.                 A7   Speech Envelopes
                            O6    Books                                        58   Blank Paper                         A8   Standard Forms
                            O7    Boxes                                        59   Calendars                           A9   Stamping Binders
                            O8    Calculators                                  60   Cards                               B1   CD-ROMS
                            O9    Color Separators                             61   Catalog Cards                       B2   Bill Corner Work
                            10    Comic Books                                  62   Certificates, Awards                B3   Congressional Record - Indexers
                            11    Composition (Cold Type)                      63   Code of Federal Regulations         B4   Leased Equipment & Maintainance
                            12    Composition (Foreign)                        64   Committee Prints                    B5   Congress, Security Screening
                            13    Composition (Hot Metal)                      65   Committee Reports                   B6   Congress, Printing Management
                            14    Composition (Composition)                    66   Congressional Directory             B7   Access Databases
                            15    Copying                                      67   Congressional Record - Biweekly     B8   Floppy Diskettes
                            16    Coupon Books/Tickets                         68   Congressional Record - Bound        B9   Developing Web Sites
                            17    Decals                                       69   Congressional Record - Daily        C1   Statutes at Large
                            18    Die-Cutting                                  70   Congressional Record - Index        C2   Telephone Directory
                            19    Duplicating                                  71   Congressional Record - Microfiche   C3   Testing & Formatting Tapes
                            20    Duplicating Masters                          72   Details                             C4   Treasury Checks
                            21    Embossing                                    73   Documents                           C5   Treaties
                            22    Engraving                                    74   Document Envelopes                  C6   U.S. Code & Supplements
                            23    Envelopes                                    75   Document Franks                     C7   International Exchange
                            24    File Dividers/Index Tabs                     76   Dupe Tapes                          C8   International Exchange - Microfiche
                            25    File Folders & Jackets                       77   Economic Indicators                 C9   International Exchange - Reg. Prt.
                            26    Flight Strips                                78   Executive Journal                   D1   Members Only - Stock
                            27    Forms                                        79   Federal Register                    D2   Federal Register Index
                            28    Forms, Carbon Overlaid                       80   Federal Register Automation         D3   LSA (List of Sections Affected)
                            29    Forms, Continuous Strips                     81   Federal Register Separates          D4   Regional Printing Offices
                            30    Forms, Marg. Punched Cont.                   82   Government Manual                   D5   Direct Deal Contracts
                            31    Kit Folders                                  83   Hearings                            E1   Comp. Committee Print
                            32    Labels/Stickers                              84   House Journal                       E2   Comp. Reports
                            33    Laminated Products                           85   Ink                                 E3   Comp. Hearings
                            34    Ledger Books                                 86   Laws                                E4   Comp. Committee Print Bills
                            35    Maps                                         87   Layout Sheets                       E5   Comp. Misc. Publications
                            36    Matchbooks                                   88   Letterheads                         E6   Comp. Misc. Printing & Binding
                            37    Microfilm/Microfiche                         89   Negatives                           E7   Committee Print Bills
                            38    Pamphlets                                    90   Nominations                         E8   Comp. Documents
                            39    Plastics                                     91   Official Gazette                    E9   Comp. Calendars
                            40    Plates, Mats, Photoeng.                      92   Pads                                F1   Comp. Bound Record
                            41    Posters                                      93   Patent Specifications               F2   Comp. Bound Record Index
                            42    Sales Books                                  94   Passports                           F3   Blank Cartons
                            43    Signs                                        95   Postal Cards                        F4   Blank Envelopes
                            44    Snapouts                                     96   Presidential Documents              F5   Sharpening Knives or Saws
                            45    Stencils                                     97   Public Papers                       F6   Glue or Adhesives
                            46    Tabulating Cards                             98   Freight                             F7   Electronic On-Line Record
                            47    Tags                                         99   Miscellaneous                       F8   Electronic On-Line Products
                            48    Thermography                                 A1   Reprints of Reports or Laws         F9   Electronic Support Services
                            49    Tracing Paper                                A2   Serial Sets

                                                                             Table 2: GPO Product Codes



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                                                                                                                            As-Is Processes

Destination codes are used in PEPS for job tracking and scheduling purposes. A destination code is a numeric identifier used to designate a
particular Plant Operations section or department. When a destination code is entered in a PEPS tracking transaction screen it denotes the next
division or section that is scheduled to work on the job. Table 3 outlines the GPO destination codes.

                                       PEPS Destination Code                   Destination Title
                                              1116             Term Contracts Division
                                              1126             Purchase Division
                                              1136             Procurement Support Division
                                              1495             Shipping and Receiving Section
                                              3600             Support Services Division
                                              4310             Planning Service Division
                                              4320             Plant Planning Division
                                              4330             Typography and Design Division
                                              4340             Congressional Information Division
                                              4510             Production Control
                                              4520             Delivery Section
                                              4900             Graphic Systems Development Division
                                              5000             Electronic Photocomposition Division
                                              5100             Proof and Copy Markup Section
                                              5200             Video Keyboard Section
                                              5300             Text Processing Computer Section
                                              5400             Phototypesetting and Processing Section
                                              5600             Electronic Job Section
                                              5700             Hot Metal Section
                                              6000             Press Division
                                              6200             Letterpress Section
                                              6300             Postal Card Press Section
                                              6600             Copy Preparation Section
                                              6700             Negative Section
                                              6800             Offset Plate Section
                                              6900             Offset Press Section
                                              6901             Work on Press
                                              6902             Work Partially in Bindery
                                              7000             Binding Division
                                              7100             Pamphlet Section
                                              7101             Work Delivered to Basket, Pamphlet Section
                                              7200             Blank Section
                                              7300             Book Section
                                              7400             Record Room
                                              9331             Warehouse Division
                                              9999             Work Advanced - Not Completed
                                                       Table 3: GPO Destination Codes


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                                                                                                                            As-Is Processes



Section codes are used in PEPS for job tracking and scheduling purposes. A section code is an alpha identifier used to designate a particular
operation within Plant Operations section or department. When a section code is entered in a PEPS tracking transaction screen it denotes the
specific operation that is being performed on the job. Table 4 outlines the GPO destination codes.

                                                        PEPS Section Code               Section Title
                                                     ABG                    Adhesive Bind/Gather
                                                     ABST                   Adhesive Bind/Stitch
                                                     BCO                    Bindery Control
                                                     BFP                    Back from Press
                                                     BLC                    Bill Corner
                                                     BTP                    Back to Press
                                                     COVR                   Covers
                                                     CPK                    Cutting & Packing
                                                     CPT                    Text
                                                     CRSV                   Creative Services
                                                     DIS                    Blank Distribution
                                                     DPR                    Dummy Prep
                                                     DPRS                   Digital Prepress
                                                     DPTH                   Digipath
                                                     DRL                    Drilling/Perforating
                                                     DSHT                   Data Sheet
                                                     DTEK                   Docutech
                                                     DTP                    Direct to Plate
                                                     EDT                    Edition
                                                     EJS                    Electronic Job Room
                                                     FLD                    Folding
                                                     HND                    Hand Unit
                                                     ITS                    Information Technology Systems
                                                     LIB                    Library
                                                     LOS                    Fifth Floor Locator
                                                     LP                     Letterpress
                                                     MRM                    Mail Room
                                                     MU                     Mark-Up
                                                     NEGT                   Text
                                                     OCE                    OCE
                                                     OPL                    Offset Plate
                                                     OPR                    Offset Press
                                                     PCO                    Production Control
                                                     PDS                    Pamphlet Distribution
                                                     PHP                    Photopolymer
                                                     PLAN                   Production Planning
                                                     PRM                    Proofread
                                                     REC                    Record Room
                                                     REV                    Revise
                                                     RVW                    Review
                                                     SEC                    Security Room
                                                     SEW                    Sewing
                                                     SHK                    Shrink Wrap
                                                     STC                    Stitching/Trimming
                                                     STP                    Stamping
                                                     TE                     Text Editing
                                                     VK                     Video Keyboard
                                                     VKC                    Video Keyboard Correction
                                                     XRX                    Digital Print Center
                                                          Table 4: GPO Section Codes



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                                                                                                                                             As-Is Processes


    1.4 Context Diagram
Figure 1 outlines PEPS system functional components and interfacing systems.
                                                                                               Materials
                                                                                              Management
                                                                                                  and                     Jacket Billing
                                                                                              Procurement                   System
                                                                                             Control System
                                                                                               (MMPCS)




                            Entry & Inquiry        Estimating            Scheduling
                              Functions            Functions             Functions                                           Work in
                                                                                              SERsynergy                     Process
                                                                                                                              (WIP)




                              Distribution
                                                Reporting/Output         Tracking
                             Management
                                                   Functions             Functions
                              Functions                                                       Procurement                   Depository
                                                                                               Information                Distribution and
                                                                                                 Control                    Information
                                                                Standard Functions               System                   System (DDIS)
                                                                                                  (PICS)
                                                    PEPS

                                                                       Production
                            Federal Register     Blank Paper
                                                                       Managers
                            Subsystem (FR)      Subsystem (BP)
                                                                     Subsystem (PM)
                                                                                          Congressional        CARL
                                                                                              Open                      Mail List
                                                                                                                (MS
                                                                                           Requisition                  System
                                                                                             System           Access)
                                                                                            (FoxPro)
                            Envelope/Label
                             System (EL)
                                                                                          Distribution List Management
                                                          Subsystem Functions
                                                                                             MS                MS
                                                                                            Excel              Word




                                                  PEPS
                     Key:                      Transaction           Interfacing
                            PEPS                                       System




                                                                            Figure 1: PEPS Context Diagram

The purpose of each interfacing system is as follows:
   •	 Materials Management and Procurement Control System (MMPCS): Supply Chain Management at the GPO is handled mainly by
       MMPCS. This system is responsible for purchase requests, purchase orders, receiving, issue of materials, Inter-Inventory transfers,
       returns to stores, discarding of materials of no value, and returns to vendor. Inventory information in MMPCS is utilized by PEPS in the
       production planning and estimating process.



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                                                                                                                            As-Is Processes

    •	   SERsynergy: Produces e-form reports from PEPS and any Mainframe system.
    •	   Jacket Billing System: Manages product code and billing address code information. Job information from PEPS is utilized by the
         Jacking Billing System. Jobs are billed based on established page rages, firm estimates, or charges entered into the Probe system.
    •	   Work in Process (WIP): Accumulates job (jacket) costs from Probe system from jobs created in PEPS.
    •	   Procurement Information Control System (PICS): Manages and tracks processes for procuring printing services from third-party
         commercial print vendors. PICS interfaces with PEPS for job inquiry purposes.
    •	   Depository Distribution and Information System (DDIS): Manages delivery quantities for the Congressional Record, Congressional
         Record Index, Federal Register (Daily Issue), Federal Register (Index), and Federal Register (Unified Agenda). DDIS interfaces with
         PEPS to provide final delivery quantities for these products.
    •	   Distribution Management Systems/Applications:
             o Congressional Open Requisition System (FoxPro): Manages distribution lists for select congressional jobs and GPO
                 customers.
                      ƒ Note: PEPS has the ability to upload FoxPro files to print delivery and shipping receipts and labels.
             o	 Customer Agency Request Log (CARL): Manages distribution lists for select departmental jobs.
                      ƒ Note: PEPS has the ability to upload CARL files to print delivery and shipping receipts and labels.
             o	 Mail List System: Manages distribution lists for Congressional Record jobs.
             o	 Microsoft Excel: Manages distribution lists for various congressional and departmental jobs and GPO customers.
                      ƒ	 Note: Distribution lists managed in Microsoft Excel must be manually imported into a PEPS Access System in order to
                          print delivery and shipping labels.
             o	 Microsoft Word: Manages distribution lists for various congressional jobs.
                      ƒ	 Note: Distribution lists managed in Microsoft Word must be manually entered into PEPS in order to print delivery and
                          shipping receipts.

    1.5 Plant Operations Organizational Structure
Figure 2 outlines the major divisions and sections within the Plant Operations department that utilize PEPS. Please note that the Customer
Services department’s Congressional Publishing Services and Requisition section, the Information Technology and System Department’s
Application Support section, and Library Services & Content Management department are all major users of PEPS.




Manufacturing Workflow System (MWS)                                                                                                          14
                                                                                                                                                          As-Is Processes

                                                                                    PLANT
                                                                                  OPERATIONS



                                                           ENGINEERING             PRODUCTION              QUALITY CONTROL
                                                             SERVICE                                        AND INVENTORY
                                                                                                             MANAGEMENT


                                                                                    PRODUCTION
                                                                                  MANAGER’S OFFICE




 CONGRESSIONAL         PRODUCTION                  PRODUCTION                    PREPRESS DIVISION           PRESS DIVISION               BINDING                 DELIVERY SECTION
  RECORD INDEX         ENGINEERING                PLANNING AND                                                                            DIVISION
    BRANCH               DIVISION                CONTROL DIVISION



                                                                             DIGITAL          PROOF ROOM                OFFSET PRESS                   PAMPHLET
                 COMPOSITION    INDUSTRIAL   PRODUCTION      PAPER &
                                                                            PRE-PRESS           SECTION                   SECTION                       SECTION
                   SUPPORT     AUTOMATION     CONTROL       MATERIALS
                                               CENTER       CONTROL          SECTION
                                                             SECTION
                                                                                                                              WEB PRESS                PAMPHLET
                                                                            ELECTRONIC           VIDEO                         SECTION                  SECTION,
                                                                             JOB ROOM          KEYBOARD                                               Record Room
                                             PRODUCTION    ESTIMATING &
                                                                                                SECTION
                                              PLANNING &     JACKET
                                             SCHEDULING    PREPARATION                                                       SHEETFED
                                              COMMITTEE      SECTION                                                       PRESS SECTION             BLANK SECTION
                                                                            POSTSCRIPT           TEXT
                                                                             SERVICE          PROCESSING
                                                                             SECTION            SECTION
                                              INTERNAL
                                                            OFFICE OF THE                                                     JOB PRESS
                                               PRINTING                                                                                                BINDERY
                                                           SUPERINTENDENT                                                      SECTION
                                             MANAGEMENT                                                                                               PASSPORTS
                                                                             BILL END
                                               SECTION
                                                                             SECTION
                                                                                                                          SECURITY
                                                                                                                          PRINTING                      LIBRARY
                                                                                                                                                        BINDING



                                                                                                                                                     DIGITAL PRINT
                                                                                                                                                        CENTER




                                             Figure 2 – Plant Operations Organization Chart (PEPS users)




Manufacturing Workflow System (MWS)                                                                                                                                           15
                                                                                                                                        As-Is Processes



    2 Entry & Inquiry
    2.1 Introduction
The focus of this section is to outline the high level as-Is functionality for job entry and inquiry provided by specific PEPS transactions. These
transactions are used for a variety of GPO produced products and specific PEPS transactions have been created to meet the needs of Plant
Operations.

    2.2 Entry & Inquiry Context Diagram




                                                                  CO          OE       XC        OU       DQ        BC



                                                                BP,OU       FR, BS    FR, UB   PE, F21   BP, OE
                                                                                                                  Job Entry

                                                  PI             PI, F2      PI, F3    CM       JD        CL         CI        DL



                                                 LM                   BL      OK       PM      BP, IN     SS        HB         PD



                                                BP, DR          BP, OJ      BP, RH     CW       RO        PT        PL         RL



                                                 SB                   EO      EL       FL       CB
                                                                                                                          Job Inquiry



                                                       Transaction
                                     PEPS
                           Key:                          that is no
                                  Transaction
                                                       longer used



                                                                      Figure 3 – Entry & Inquiry Context Diagram



Manufacturing Workflow System (MWS)                                                                                                               16
                                                                                                                                 As-Is Processes


    2.3 As-Is Transactions
The following table lists the individual PEPS transactions that are performed to execute the various job entry and inquiry functions as denoted in
Figure 3, above. These transactions focus on the ability to create, accept, manage, and view business process information (BPI) for all Plant
Operations jobs. The purpose of the following list is to identify the transaction, define its purpose, identify the GPO department who has primary
responsibility for performing the transaction, what products it is used for, and identify any major external or internal systems used to perform the
transaction.

Job Entry Transactions:

       PEPS                Transaction             Primary          Products Used For       Interfacing External                  Notes
    Transaction              Purpose               Division                                 Systems or Internal
       Name                                      Responsible                                     Subsystem
 Congressional        To enter in-plant         Congressional      • Congressional Jobs     • Congressional          • Distribution lists for
 Order Entry (CO)     congressional jobs.       Publishing         • Congressional          envelope/label (EL)      congressional jobs are kept in
                                                Services           Record (Index)           subsystem used by        FoxPro applications and not in
                                                                                            Congressional            PEPS. PEPS has the ability
                                                                                            Publishing Services      to upload FoxPro files to print
                                                                                            • Enrolled bill system   delivery and shipping receipts
                                                                                            (ER) which is            and labels.
                                                                                            infrequently used by     • All 5 digit jackets for
                                                                                            Congressional            Congressional jobs are
                                                                                            Publishing Services      entered on this transaction
                                                                                                                     screen.
                                                                                                                     • Jacket numbers are entered
                                                                                                                     at this screen.
 Departmental         To enter in-plant         Requisition        • Departmental Jobs      None                     • Distribution lists for
 Order Entry (OE)     departmental jobs.        Section            • Federal Register                                departmental jobs are kept in
                                                                   (Index)                                           CARL applications and not in
                                                                                                                     PEPS. PEPS has the ability
                                                                                                                     to upload FoxPro files to print
                                                                                                                     delivery and shipping receipts
                                                                                                                     and labels.
                                                                                                                     • All 6 digit departmental jobs
                                                                                                                     and 5 digit GPO only open
                                                                                                                     jacket jobs are entered on this
                                                                                                                     transaction screen.
                                                                                                                     • Jacket numbers are entered
                                                                                                                     at this screen.




Manufacturing Workflow System (MWS)                                                                                                             17
                                                                                                                          As-Is Processes

      PEPS               Transaction            Primary         Products Used For      Interfacing External                Notes
   Transaction             Purpose              Division                               Systems or Internal
      Name                                    Responsible                                   Subsystem

Enr Bills           To enter page            Bill End,          No longer used         None                     • Transaction screen is no
Corrections Order   corrections for          Congressional                                                      longer used by Congressional
Entry (XC)          enrolled bills jobs.     Publishing                                                         Publishing Services
                                             Services
Order Entry         To allow the addition    Congressional      • Congressional Jobs   None                     • Used to manage both
Update (OU)         of basic job             Publishing         • Congressional                                 congressional and
                    information not          Services,          Record (Index)                                  departmental jobs.
                    included at job entry    Requisition        • Departmental Jobs
                    (CO, OE, XC), to         Section,           • Federal Register
                    update previously        Production         (Index)
                    entered data, and to     Planning &
                    delete records           Control Division
                    entered in error.
Delivery            This function allows     Library Services   • Congressional        • Interfaces with the    None
Quantities (DQ)     the addition and         & Content          Record                 PEPS Mail List
                    display of delivery      Management         • Congressional        Browse/Update (MB)
                    quantities for the                          Record (Index)         subsystem
                    Congressional                               • Federal Register     • Interfaces with DDIS
                    Record,                                     (Daily Issue)          • Interfaces with the
                    Congressional                               • Federal Register     Mail List System
                    Record Index,                               (Unified Agenda)
                    Federal Register                            • Federal Register
                    (Daily Issue), Federal                      (Index)
                    Register (Index),                           • Presidential
                    Federal Register                            documents
                    (Unified Agenda), and
                    Presidential
                    documents.
Blank Paper,        To allow the addition    Paper and          • Blank Paper &        • Interfaces with        None
Order Entry         of basic job             Materials          Miscellaneous Items    MMPCS
Update (BP, OU)     information not          Control Section
                    included at job entry
                    (BP, OE), to update
                    previously entered
                    data, and to delete
                    records entered in
                    error. Also used to


Manufacturing Workflow System (MWS)                                                                                                     18
                                                                                                                          As-Is Processes

                    interface with
                    MMPCS to allocate
                    materials.

      PEPS              Transaction              Primary         Products Used For      Interfacing External               Notes
  Transaction             Purpose                Division                               Systems or Internal
      Name                                     Responsible                                   Subsystem
Federal Register,   To display and            Proof Room         • Federal Register    • Sub-screen of FR      • The breakdown is a page
Breakdown/Status    update related to the     Section            (Daily Issue)                                 and parts view of the daily
(FR, BS)            production of the daily                                                                    Federal Register.
                    Federal Register.

Federal Register,   To display and            Proof Room         • Federal Register    • Sub-screen of FR      None
Breakdown/Status    update data related to    Section            (Unified Agenda)
Unified Agenda      the production of the
(FR, UB)            Federal Register
                    Unified Agenda.
Delete Plan (PE,    Used to delete a job      Production         N/A                   • Sub-screen of PE      None
F21)                plan.                     Planning &
                                              Control Division

Blank Paper,        To enter, schedule        Paper and          • Blank Paper &       None                    None
Order Entry (BP,    and plan blank paper      Materials          Miscellaneous Items
OE)                 order (mill shipment,     Control Section
                    ship direct from
                    inventory or cut &
                    wrap) and
                    miscellaneous items.
Bindery             To enter job              Binding Division   No longer used        None                    • Not being used anymore
Communications      comments and
(BC)                communicate about
                    bindery operations.




Manufacturing Workflow System (MWS)                                                                                                       19
                                                                                                                          As-Is Processes

Job Inquiry Transactions:

      PEPS                Transaction           Primary         Products Used For      Interfacing External               Notes
   Transaction              Purpose             Division                               Systems or Internal
      Name                                    Responsible                                   Subsystem
 Order Inquiry (PI)   To view in-plant       Any GPO            • Congressional Jobs   None                   • Provides view only
                      congressional and      department         • Departmental Jobs                           capability.
                      departmental orders.                      • Congressional
                                                                Record (Index)
                                                                • Federal Register
                                                                (Index)
 Order Inquiry,       To view in-plant       Any GPO            • Congressional Jobs   • Sub-screen of PI     • Provides view only
 Proof Schedule       congressional and      department         • Departmental Jobs                           capability.
 (PI , F2)            departmental order                        • Congressional
                      proof schedule.                           Record (Index)
                                                                • Federal Register
                                                                (Index)



 Order Inquiry,       To view in-plant       Any GPO            • Congressional Jobs   • Sub-screen of PI     • Provides view only
 Delivery Schedule    congressional and      department         • Departmental Jobs                           capability.
 (PI, F3)             departmental order                        • Congressional
                      delivery schedules.                       Record (Index)
                                                                • Federal Register
                                                                (Index)
Jacket Display        To display all job     Production         • Congressional Jobs   None                   • View only capability.
(JD)                  information.           Planning &         • Congressional
                                             Control Division   Record (Index)
                                                                • Departmental Jobs
                                                                • Federal Register
                                                                (Index)




Manufacturing Workflow System (MWS)                                                                                                     20
                                                                                                                      As-Is Processes

      PEPS              Transaction           Primary     Products Used For      Interfacing External                 Notes
   Transaction            Purpose             Division                           Systems or Internal
      Name                                  Responsible                               Subsystem

Priority and Misc   Transaction menu for   Any GPO        • Congressional Jobs   • Contains submenus      • View only capability.
Lists Menu (LM)     inquires that are      department     • Departmental Jobs    for specific products.
                    based upon the                        • Congressional
                    progress of a job by                  Record (Index)
                    specific function or                  • Federal Register
                    product.                              (Index)

Congressional       Inquiry for            N/A            • Congressional Jobs   • Sub-screen on LM       • View only capability.
List (CL)           congressional jobs.                   • Congressional                                 • List created in PM sub-
                                                          Record (Index)                                  system
                                                          • Federal Register
                                                          (Index)

Congressional       Inquiry for hot        N/A            • Congressional Jobs   • Sub-screen on LM       • View only capability.
Prtg Mgmt List      congressional jobs.                   • Congressional                                 • List created in PM sub-
(CI)                                                      Record (Index)                                  system
                                                                                                          • A hot job is one that must be
                                                                                                          delivered ASAP.

Congressional       Used to enter and      Proof Room     • Congressional        None                     • The proof room enters the
Record              view daily             Section        Record                                          breakdown on this screen and
Breakdown (CB)      Congressional                                                                         it is able to be viewed by all
                    Record section/page                                                                   users.
                    breakdown per issue
                    and other related
                    production
                    information.



Departmental List   Inquiry for all        N/A            • Departmental Jobs    • Sub-screen on LM       • View only capability.
(DL)                departmental jobs.                    • Federal Register                              • List created in PM sub-
                                                          (Index)                                         system




Manufacturing Workflow System (MWS)                                                                                                   21
                                                                                                                       As-Is Processes

      PEPS                Transaction             Primary     Products Used For      Interfacing External               Notes
   Transaction              Purpose               Division                           Systems or Internal
      Name                                      Responsible                               Subsystem

House Bill Clerk     Inquiry for House Bill    N/A            • Congressional Jobs   • Sub-screen on LM     • View only capability.
List (HB)            jobs.                                    (Bills and Reports                            • List created in PM sub-
                                                              only)                                         system



Partial Delivery     Inquiry for jobs that     N/A            • Congressional Jobs   • Sub-screen on LM     • View only capability.
List (PD)            have been partially                      • Departmental Jobs                           • List created in PM sub-
                     delivered.                               • Congressional                               system
                                                              Record (Index)
                                                              • Federal Register
                                                              (Index)
PM Section           Inquiry for jobs from     N/A            • Congressional Jobs   • Sub-screen on LM     • View only capability.
Tracking List (PT)   the PM list that have                    • Departmental Jobs                           • List created in PM sub-
                     not yet been                             • Congressional                               system
                     completed.                               Record (Index)
                                                              • Federal Register
                                                              (Index)
Priority List All    Inquiry for jobs from     N/A            • Congressional Jobs   • Sub-screen on LM     • View only capability.
Jobs (PL)            the PM list broken                       • Departmental Jobs                           • List created in PM sub-
                     into each Plant                          • Congressional                               system
                     Operation division                       Record (Index)
                     and section.                             • Federal Register
                                                              (Index)
Reports              Inquiry for select jobs   N/A            • Congressional Jobs   • Sub-screen on LM     • View only capability.
Document List        that have yet to be                      (Reports and                                  • List created in PM sub-
(RL)                 produced.                                Hearings only)                                system



Senate Bill Clerk    Inquiry for 6AM           N/A            • Congressional Jobs   • Sub-screen on LM     • View only capability.
List (SB)            Senate Bills and                         (6AM Senate Bills                             • List created in PM sub-
                     Reports.                                 and Reports only)                             system
                                                                                                            • 6AM Senate Bills and
                                                                                                            Reports are also referred to as
                                                                                                            Bates list.




Manufacturing Workflow System (MWS)                                                                                                     22
                                                                                                                      As-Is Processes

      PEPS                Transaction            Primary     Products Used For      Interfacing External               Notes
   Transaction              Purpose              Division                           Systems or Internal
      Name                                     Responsible                               Subsystem

Electronic Online    Inquiry for jobs that    N/A                                   • Sub-screen on LM     • View only capability.
Products (EO)        have been posted                                                                      • List created in PM sub-
                     online at GPO                                                                         system
                     Access.


Emergency Back       Inquiry on display the   N/A            No longer used         • Sub-screen on LM     • View only capability.
to Press List (EL)   jobs or parts that are                                                                • List created in PM sub-
                     sent back to press.                                                                   system



Federal Register     Inquiry on display the   N/A            • Federal Register     • Sub-screen on LM     • View only capability.
Rider List (FL)      rider information for                   (Daily Issue)                                 • List created in PM sub-
                     the Federal Register.                                                                 system



Serial Set List      Inquiry for select       N/A            • Congressional Jobs   None                   • View only capability.
(SS)                 Congressional jobs.                     • Congressional                               • List created in PM sub-
                                                             Record (Index)                                system
                                                             • Federal Register
                                                             (Index)

OK List              Used to remove jobs      N/A            • Congressional Jobs   None                   • Not on the transaction menu
Reassignments        from the OK list and                    • Congressional
(RO)                 return them to the CL                   Record (Index)
                     list.                                   • Federal Register
                                                             (Index)




Manufacturing Workflow System (MWS)                                                                                                    23
                                                                                                                             As-Is Processes

        PEPS               Transaction                Primary      Products Used For      Interfacing External                Notes
    Transaction              Purpose                  Division                            Systems or Internal
        Name                                      Responsible                                  Subsystem
Bills to Press List   Inquiry for bills being    Bill End          • Congressional Jobs   None                   • Output is by schedule date
(BL)                  worked in Production.                        (Bills only)                                  sequence.
                      Jobs are assigned to
                      the list sequentially by
                      scheduled delivery
                      date, current date
                      first; followed by all
                      other previously
                      scheduled, but
                      undelivered bills, in
                      descending order
                      from the oldest to the
                      most recent.
Delivered Work        Dynamically created        Any GPO           • Congressional Jobs   None                   • Report is based upon
List (OK)             inquiry by job that is     department        • Departmental Jobs                           destination codes signifying
                      based upon the job                                                                         delivery in a GPO
                      being delivered.                                                                           division/section.
                      States if a job from                                                                       • Provides view only
                      the Production                                                                             capability.
                      Managers list (PM)
                      has been delivered
                      (partial or full
                      deliveries).
Production            Dynamically created        Office of the     • Congressional Jobs   • Production           • Through the Production
Managers List         inquiry for each shift     Production        • Departmental Jobs    Managers (PM)          Managers (PM) subsystem
(PM)                  that provides a            Manager           • Congressional        Subsystem              system users can schedule
                      snapshot of where                            Record (Index)                                the priority of jobs.
                      high priority jobs are                       • Federal Register                            • Not all jobs go on the PM list.
                      in the production                            (Index)                                       Only jobs that are designated
                      process.                                                                                   by the Office of the Production
                                                                                                                 Manager are on the PM list.
                                                                                                                 • Provides view only
                                                                                                                 capability.
Blank Paper, Job      To view blank paper        Paper and         • Blank Paper &        None                   • Provides view only
Inquiry (BP, IN)      orders.                    Materials         Miscellaneous Items                           capability.
                                                 Control Section




Manufacturing Workflow System (MWS)                                                                                                          24
                                                                                                                     As-Is Processes

      PEPS             Transaction            Primary        Products Used For      Interfacing External              Notes
   Transaction           Purpose              Division                              Systems or Internal
      Name                                  Responsible                                  Subsystem

Blank Paper,       To view blank paper     Paper and         • Blank Paper &        None                   None
Department         orders by open          Materials         Miscellaneous Items
Requisition (BP,   requisitions and BAC.   Control Section
DR)
Blank Paper,       Not used anymore        Paper and         No longer used         None                   Not used anymore.
Open Jacket (BP,                           Materials
OJ)                                        Control Section
Blank Paper,       To view blank paper     Paper and         • Blank Paper &        None                   None
Receipt History    order delivery          Materials         Miscellaneous Items
(BP, RH)           receipts by BAC by      Control Section
                   fiscal year.
Congressional      Not used anymore        N/A               No longer used         None                   • No longer used by
Work Report                                                                                                Congressional Publishing
(CW)                                                                                                       Services
Congressional      Used to manage          Congressional     • Congressional Jobs   • A component of the
Members            envelope and label      Publishing                               envelope/label (EL)
Inquiry/Update     accounts for            Services                                 subsystem
(CM)               Congressional
                   members.




Manufacturing Workflow System (MWS)                                                                                                   25
                                                                                                                            As-Is Processes



    3 Estimating
    3.1 Introduction
The purpose of this section is to outline the high level as-Is functionality for job estimating provided by specific PEPS transactions. These
transactions provide the ability to estimate and manage job costs based upon historical GPO cost data (including cost centers, human resources,
and material costs). These transactions are used for a variety of GPO produced products and specific PEPS transactions have been created to
meet the needs of Plant Operations.

    3.2 Estimating Context Diagram


                                                                   Estimating


                                                     PE              PE, F1           PE, F2




                                                    PE, F3           PE, F5           PE, F4




                                                        PEPS
                                             Key:
                                                     Transaction



                                                    Figure 4 – Estimating Context Diagram



Manufacturing Workflow System (MWS)                                                                                                       26
                                                                                                                                 As-Is Processes




    3.3 As-Is Transactions
The following table lists the individual PEPS transactions that are performed to execute the various estimating functions as denoted in Figure 4,
above. The purpose of the following list is to identify the transaction, define its purpose, identify the GPO department who has primary
responsibility for performing the transaction, what products it is used for, and identify any major external or internal systems used to perform the
transaction.

       PEPS                Transaction              Primary         Products Used For        Interfacing External                 Notes
    Transaction              Purpose                Division                                 Systems or Internal
       Name                                       Responsible                                     Subsystem
 Planning and         To enter planning          Production         • Congressional Jobs    • MMPCS                   • Not all jobs are estimated.
 Estimating (PE)      information including      Planning &         • Departmental Jobs                               • PEPS utilizes 13 separate
                      specifications, the        Control Division   • Congressional                                   internal estimating
                      production plan, and                          Record (Index)                                    applications for various
                      work jacket                                   • Federal Register                                operations (e.g. paper rates,
                      instructions. It is also                      (Index)                                           equipment rates, labor rates)
                      used to generate cost                                                                           to generate a job estimates.
                      estimates. In                                                                                   Changes must be made to the
                      addition, previous                                                                              source code itself for any
                      jobs and production                                                                             price/cost changes.
                      plans can be stored,
                      searched, retrieved,
                      copied and updated.
 Product              To enter job product       Production         • Congressional Jobs    • Sub-screen of PE        None
 Specification (PE,   specifications and         Planning &         • Departmental Jobs
 F1)                  planning information.      Control Division   • Congressional
                                                                    Record (Index)
                                                                    • Federal Register
                                                                    (Index)
 Prepress             To enter job prepress      Production         • Congressional Jobs    • Sub-screen of PE        None
 Specification (PE,   specifications and         Planning &         • Departmental Jobs
 F2)                  planning information.      Control Division   • Congressional
                                                                    Record (Index)
                                                                    • Federal Register
                                                                    (Index)




Manufacturing Workflow System (MWS)                                                                                                              27
                                                                                                                         As-Is Processes

      PEPS              Transaction             Primary         Products Used For      Interfacing External               Notes
   Transaction            Purpose               Division                               Systems or Internal
      Name                                    Responsible                                   Subsystem
Press              To enter job press        Production         • Congressional Jobs   • Sub-screen of PE     None
Specifications     specifications and        Planning &         • Departmental Jobs
(PE, F3)           planning information.     Control Division   • Congressional
                                                                Record (Index)
                                                                • Federal Register
                                                                (Index)
Bindery            To enter job bindery      Production         • Congressional Jobs   • Sub-screen of PE     None
Specifications     specifications and        Planning &         • Departmental Jobs
(PE, F4)           planning information.     Control Division   • Congressional
                                                                Record (Index)
                                                                • Federal Register
                                                                (Index)
Calculate          Provides the ability to   Production         • Congressional Jobs   • Sub-screen of PE     • PEPS utilizes 13 separate
Materials and      automatically             Planning &         • Departmental Jobs                           internal estimating
Labor (PE, F5)     generate and print an     Control Division                                                 applications for various
                   estimate based upon                                                                        operations (e.g. paper rates,
                   job specifications.                                                                        equipment rates, labor rates)
                                                                                                              to generate a job estimates.
                                                                                                              Changes must be made to the
                                                                                                              source code itself for any
                                                                                                              price/cost changes.
                                                                                                              • Includes the ability to print
                                                                                                              the estimate.




Manufacturing Workflow System (MWS)                                                                                                     28
                                                                                                                                   As-Is Processes



    4 Scheduling
    4.1 Introduction
The purpose of this section is to outline the high level as-Is functionality for job scheduling provided by specific PEPS transactions. These
transactions provide the ability to schedule jobs to Plant Operations divisions and equipment. These transactions are used for a variety of GPO
produced products and specific PEPS transactions have been created to meet the needs of Plant Operations.

    4.2 Scheduling Context Diagram


                                                                                 Scheduling



                                    PE           PE, F1        PE, F2   PE, F3      PE, F4    PE, F7   PE, F8   PE, F16    PM




                                  PE, F22         PS            PM       UCI         SCI       DCI       CI      UDP       DOK




                                   SDP           DDP            DP      UHB          SHB       DHB      HB       USB       OK




                                   SSB           DSB            SB       RLE         LA        PCI     PDP       PHB      BP, OE




                                   PSB            ULE           DLE      LE          DSL       PAL     SPM       DPM      FR, ES




                                                                                     SL       FR, UE




                                                 Interfacing
                                      PEPS
                           Key:                    System
                                   Transaction
                                                 Transaction



                                                                Figure 5 – Scheduling Context Diagram


Manufacturing Workflow System (MWS)                                                                                                          29
                                                                                                                                 As-Is Processes


    4.3 As-Is Transactions
The following table lists the individual PEPS transactions that are performed to execute the various scheduling functions as denoted in Figure 5,
above. The purpose of the following list is to identify the transaction, define its purpose, identify the GPO department who has primary
responsibility for performing the transaction, what products it is used for, and identify any major external or internal systems used to perform the
transaction.

       PEPS                 Transaction              Primary         Products Used For       Interfacing External                 Notes
    Transaction               Purpose                Division                                Systems or Internal
       Name                                        Responsible                                    Subsystem
 Planning and          To enter planning          Production         • Congressional Jobs   • MMPCS                   • Not all jobs are estimated.
 Estimating (PE)       information including      Planning &         • Departmental Jobs                              • PEPS utilizes 13 separate
                       specifications, the        Control Division   • Congressional                                  internal estimating
                       production plan, and                          Record (Index)                                   applications for various
                       work jacket                                   • Federal Register                               operations (e.g. paper rates,
                       instructions. It is also                      (Index)                                          equipment rates, labor rates)
                       used to generate cost                                                                          to generate a job estimates.
                       estimates. In                                                                                  Changes must be made to the
                       addition, previous                                                                             source code itself for any
                       jobs and production                                                                            price/cost changes.
                       plans can be stored,
                       searched, retrieved,
                       copied and updated.

 Product               To enter job product       Production         • Congressional Jobs   • Sub-screen of PE        None
 Specification (PE,    specifications and         Planning &         • Departmental Jobs
 F1)                   planning information.      Control Division   • Congressional
                                                                     Record (Index)
                                                                     • Federal Register
                                                                     (Index)
 Prepress              To enter job prepress      Production         • Congressional Jobs   • Sub-screen of PE        None
 Specification (PE,    specifications and         Planning &         • Departmental Jobs
 F2)                   planning information.      Control Division   • Congressional
                                                                     Record (Index)
                                                                     • Federal Register
                                                                     (Index)




Manufacturing Workflow System (MWS)                                                                                                             30
                                                                                                                           As-Is Processes

       PEPS               Transaction             Primary        Products Used For       Interfacing External               Notes
   Transaction              Purpose              Division                                Systems or Internal
      Name                                     Responsible                                    Subsystem
Press                 To enter job press      Production         • Congressional Jobs   • Sub-screen of PE      None
Specifications (PE,   and paper               Planning &         • Departmental Jobs
F3)                   specifications and      Control Division   • Congressional
                      planning information.                      Record (Index)
                                                                 • Federal Register
                                                                 (Index)
Bindery               To enter job bindery    Production         • Congressional Jobs   • Sub-screen of PE      None
Specifications (PE,   specifications and      Planning &         • Departmental Jobs
F4)                   planning information.   Control Division   • Congressional
                                                                 Record (Index)
                                                                 • Federal Register
                                                                 (Index)
Store Job as          Used to create and      Production         N/A                    • Sub-screen of PE      None
Standard Plan         save a new job from     Planning &
(PE, F7)              an existing plan.       Control Division



Obligate Paper        Used to obligate        Production         N/A                    • Sub-screen of PE      • Interfaces with MMPCS for
(PE, F8)              paper materials for a   Planning &                                • Interfaces with       the obligation of paper
                      job.                    Control Division                          MMPCS


Bind Blurb            To enter additional     Production         • Congressional Jobs   • Sub-screen of PE      • Used because bindery
Specification (PE,    bindery specification   Planning &         • Departmental Jobs                            specification screen (PE, F4)
F16)                  information.            Control Division   • Congressional                                don't have the ability to
                                                                 Record (Index)                                 capture as much information
                                                                 • Federal Register                             as needed.
                                                                 (Index)
Blurb Master File     Used to access all      Production         N/A                    • Sub-screen of PE      None
Maintenance (PE,      additional bindery      Planning &
F22)                  specification           Control Division
                      information (from PE,
                      F16).




Manufacturing Workflow System (MWS)                                                                                                       31
                                                                                                                       As-Is Processes

      PEPS             Transaction             Primary        Products Used For      Interfacing External               Notes
   Transaction           Purpose              Division                               Systems or Internal
      Name                                  Responsible                                   Subsystem
Planning and       To enter production     Production         • Congressional Jobs   None                   • The schedules are entered
Scheduling (PS)    and delivery            Planning &         • Departmental Jobs                           by dates at the division and
                   schedules.              Control Division   • Congressional                               section level (prepress, press,
                                                              Record (Index)                                bindery, delivery).
                                                              • Federal Register                            • This includes the ability to
                                                              (Index)                                       break a job into parts.

Production         Used to identify and    Office of the      • Congressional Jobs   • Production           • Not on transaction menu
Managers           sequence jobs that      Production         • Departmental Jobs    Managers (PM) List     • The PM subsystem allows
Subsystem (PM)     are on the Production   Manger,            • Congressional                               users to view and manage
                   Managers List (PM).     Production         Record (Index)                                work lists for particular
                   The sequence            Planning &         • Federal Register                            product types (congressional
                   determines the          Control Division   (Index)                                       jobs, departmental jobs,
                   priority that jobs                                                                       house bills, senate bills,
                   should be produced.                                                                      legislative reassignments)
                                                                                                            and also sequence the order
                                                                                                            in which they should be
                                                                                                            produced. It also provides
                                                                                                            view and print capabilities.
                                                                                                            • Contains several sub-
                                                                                                            screens that are used to
                                                                                                            generate and manage work
                                                                                                            lists for particular product
                                                                                                            types.

Cong Prtg Mgmt     Used to manage the      Congressional      • Congressional Jobs   • Sub-screen of        • Lists are created for each
Update/Delete      list of congressional   Publishing         • Congressional        Production Managers    production shift.
(UCI)              hot jobs.               Services           Record (Index)         (PM) List

Cong Prtg Mgmt     Used to create the      Congressional      • Congressional Jobs   • Sub-screen of        • This transaction is to
Sequence (SCI)     schedule of             Publishing         • Congressional        Production Managers    prioritize the schedule of jobs.
                   congressional hot       Services           Record (Index)         (PM) List
                   jobs.
Cong Prtg Mgmt     Used to view the list   Congressional      • Congressional Jobs   • Sub-screen of
Display (DCI)      and schedule of         Publishing         • Congressional        Production Managers
                   congressional hot       Services           Record (Index)         (PM) List
                   jobs.


Manufacturing Workflow System (MWS)                                                                                                    32
                                                                                                                         As-Is Processes

      PEPS                Transaction             Primary       Products Used For      Interfacing External               Notes
   Transaction              Purpose               Division                             Systems or Internal
      Name                                      Responsible                                 Subsystem

Cong Prtg Mgmt       Used to print the list    Congressional    • Congressional Jobs   • Sub-screen of
Print (CI)           and schedule of           Publishing       • Congressional        Production Managers
                     congressional hot         Services         Record (Index)         (PM) List
                     jobs.
Department al        Used to manage the        Office of the    • Departmental Jobs    • Sub-screen of
Update/Delete        list of departmental      Production       • Federal Register     Production Managers
(UDP)                hot jobs.                 Manager,         (Index)                (PM) List
                                               Production
                                               Control Center
Departmental         Used to create the        Office of the    • Departmental Jobs    • Sub-screen of        • This transaction is to
Sequence (SDP)       schedule of               Production       • Federal Register     Production Managers    prioritize the schedule of jobs.
                     departmental hot          Manager,         (Index)                (PM) List
                     jobs.                     Production
                                               Control Center
Departmental         Used to view the list     Office of the    • Departmental Jobs    • Sub-screen of
Display (DDP)        and schedule of           Production       • Federal Register     Production Managers
                     departmental hot          Manager,         (Index)                (PM) List
                     jobs.                     Production
                                               Control Center
Departmental Print   Used to print the list    Office of the    • Departmental Jobs    • Sub-screen of
(DP)                 and schedule of           Production       • Federal Register     Production Managers
                     departmental hot          Manager,         (Index)                (PM) List
                     jobs.                     Production
                                               Control Center
House Bill Clerk     Used to manage the        Office of the    • Congressional Jobs   • Sub-screen of        • 6AM House Bills are
Update/Delete        list of House Bills and   Production       (6AM House Bills       Production Managers    Reports are also referred to
(UHB)                Reports.                  Manager,         and Reports only)      (PM) List              as Beitel list.
                                               Production                                                     • These congressional jobs
                                               Control Center                                                 are received from the
                                                                                                              Committee on Rules and
                                                                                                              have top priority.




Manufacturing Workflow System (MWS)                                                                                                      33
                                                                                                                       As-Is Processes

      PEPS               Transaction            Primary       Products Used For      Interfacing External               Notes
   Transaction             Purpose              Division                             Systems or Internal
      Name                                    Responsible                                 Subsystem

House Bill Clerk    Used to create the       Office of the    • Congressional Jobs   • Sub-screen of        • This transaction is to
Sequence (SHB)      schedule of House        Production       (6AM House Bills       Production Managers    prioritize the schedule of jobs.
                    Bills.                   Manager,         and Reports only)      (PM) List              • 6AM House Bills and
                                             Production                                                     Reports are also referred to
                                             Control Center                                                 as Beitel list.
                                                                                                            • These congressional jobs
                                                                                                            are received from the
                                                                                                            Committee on Rules and
                                                                                                            have top priority.
House Bill Clerk    Used to view the list    Office of the    • Congressional Jobs   • Sub-screen of        • 6AM House Bills and
Display (DHB)       and schedule of          Production       (6AM House Bills       Production Managers    Reports are also referred to
                    House Bills.             Manager,         and Reports only)      (PM) List              as Beitel list.
                                             Production                                                     • These congressional jobs
                                             Control Center                                                 are received from the
                                                                                                            Committee on Rules and
                                                                                                            have top priority.
House Bill Clerk    Used to print the list   Office of the    • Congressional Jobs   • Sub-screen of        • 6AM House Bills and
Print (HB)          and schedule of          Production       (6AM House Bills       Production Managers    Reports are also referred to
                    House Bills.             Manager,         and Reports only)      (PM) List              as Beitel list.
                                             Production                                                     • These congressional jobs
                                             Control Center                                                 are received from the
                                                                                                            Committee on Rules and
                                                                                                            have top priority.
Senate Bill Clerk   Used to manage the       Office of the    • Congressional Jobs   • Sub-screen of        • 6AM Senate Bills and
Update/Delete       list of Senate Bills.    Production       (6AM Senate Bills      Production Managers    Reports are also referred to
(USB)                                        Manager,         and Reports only)      (PM) List              as Bates list.
                                             Production
                                             Control Center




Manufacturing Workflow System (MWS)                                                                                                    34
                                                                                                                        As-Is Processes

      PEPS               Transaction             Primary       Products Used For      Interfacing External               Notes
   Transaction             Purpose               Division                             Systems or Internal
      Name                                     Responsible                                 Subsystem

Senate Bill Clerk   Used to create the        Office of the    • Congressional Jobs   • Sub-screen of        • This transaction is to
Sequence (SSB)      schedule of Senate        Production       (6AM Senate Bills      Production Managers    prioritize the schedule of jobs.
                    Bills.                    Manager,         and Reports only)      (PM) List              • 6AM Senate Bills and
                                              Production                                                     Reports are also referred to
                                              Control Center                                                 as Bates list.

Senate Bill Clerk   Used to view the list     Office of the    • Congressional Jobs   • Sub-screen of        • 6AM Senate Bills and
Display (DSB)       and schedule of           Production       (6AM Senate Bills      Production Managers    Reports are also referred to
                    Senate Bills.             Manager,         and Reports only)      (PM) List              as Bates list.
                                              Production
                                              Control Center
Senate Bill Clerk   Used to print the list    Office of the    • Congressional Jobs   • Sub-screen of        • 6AM Senate Bills and
Print (SB)          and schedule of           Production       (6AM Senate Bills      Production Managers    Reports are also referred to
                    Senate Bills.             Manager,         and Reports only)      (PM) List              as Bates list.
                                              Production
                                              Control Center
Legislative         Used to assign all        Congressional    • Congressional Jobs   • Sub-screen of        • An open jacket is an open
Reassignments       congressional open        Publishing       (open jackets only)    Production Managers    requisition (request) for
(RLE)               jacket jobs from the      Services                                (PM) List              printing services throughout a
                    LE list to the CI list.                                                                  fiscal year for a particular
                                                                                                             product.
List Assignments    Used to assign any        Congressional    • Congressional Jobs   • Sub-screen of
(LA)                CL list jobs to the CI    Publishing                              Production Managers
                    list.                     Services                                (PM) List

Cong Prtg Mgmt      Used to update the        Office of the    • Congressional Jobs   • Sub-screen of
Update/Delete       list and schedule of      Production       • Congressional        Production Managers
Sequenced Lists     congressional hot         Manager,         Record (Index)         (PM) List
(PCI)               jobs (update CI list).    Production
                                              Control Center
Departmental        Used to update the        Office of the    • Departmental Jobs    • Sub-screen of        • This transaction is to
Update/Delete       list and schedule of      Production       • Federal Register     Production Managers    prioritize the schedule of jobs.
Sequenced Lists     departmental hot jobs     Manager,         (Index)                (PM) List
(PDP)               (update DP list).         Production
                                              Control Center



Manufacturing Workflow System (MWS)                                                                                                     35
                                                                                                                          As-Is Processes

      PEPS                  Transaction            Primary       Products Used For      Interfacing External               Notes
   Transaction                Purpose              Division                             Systems or Internal
      Name                                       Responsible                                 Subsystem

House Bill Clerk       Used to update the       Office of the    • Congressional Jobs   • Sub-screen of        • This transaction is to
Update/Delete          list and schedule of     Production       (House Bills and       Production Managers    prioritize the schedule of jobs.
Sequenced Lists        House Bills (update      Manager,         Reports only)          (PM) List
(PHB)                  HB list).                Production
                                                Control Center
Senate Bill Clerk      Used to update the       Office of the    • Congressional Jobs   • Sub-screen of        • This transaction is to
Update/Delete          list and schedule of     Production       (Senate Bills and      Production Managers    prioritize the schedule of jobs.
Sequenced Lists        Senate Bills (update     Manager,         Reports only)          (PM) List
(PSB)                  SB list).                Production
                                                Control Center
Add/Update/Delete      Used to manage the       Office of the    • Congressional Jobs   • Sub-screen of
Legislative IDs        list and schedule of     Production       (open jackets Senate   Production Managers
(ULE)                  hot open jacket          Manager,         and House Bills,       (PM) List
                       House and Senate         Production       Reports, and
                       Bills, Reports, and      Control Center   Documents only)
                       Documents (not
                       including the 6AM
                       House and Senate
                       Bills or Reports).
Display                Used to display the      Office of the    • Congressional Jobs   • Sub-screen of
Sequenced Lists        list and schedule of     Production       (open jackets Senate   Production Managers
Legislative IDs        hot open jacket          Manager,         and House Bills,       (PM) List
(DLE)                  House and Senate         Production       Reports, and
                       Bills, Reports, and      Control Center   Documents only)
                       Documents (not
                       including the 6AM
                       House and Senate
                       Bills).
Print Sequenced        Used to print the list   Office of the    • Congressional Jobs   • Sub-screen of
List Legislative IDs   and schedule of hot      Production       (open jackets Senate   Production Managers
(LE)                   open jacket House        Manager,         and House Bills,       (PM) List
                       and Senate Bills,        Production       Reports, and
                       Reports, and             Control Center   Documents only)
                       Documents (not
                       including the 6AM
                       House and Senate


Manufacturing Workflow System (MWS)                                                                                                       36
                                                                                                            As-Is Processes

                   Bills).



      PEPS              Transaction            Primary       Products Used For       Interfacing External   Notes
   Transaction            Purpose              Division                              Systems or Internal
      Name                                   Responsible                                  Subsystem

Display            To view the              Office of the    • Congressional Jobs    • Sub-screen of
Sequenced Lists    consolidated list and    Production       • Departmental Jobs     Production Managers
(DSL)              schedule for all jobs.   Manager,         • Congressional Jobs    (PM) List
                                            Production       (6AM Senate and
                                            Control Center   House Bills, Reports,
                                                             and Documents only)
                                                             • Congressional Jobs
                                                             (open jackets Senate
                                                             and House Bills,
                                                             Reports, and
                                                             Documents only)

Print Sequenced    To print the             Office of the    • Congressional Jobs    • Sub-screen of
Lists (SL)         consolidated list and    Production       • Departmental Jobs     Production Managers
                   schedule for all jobs.   Manager,         • Congressional Jobs    (PM) List
                                            Production       (6AM Senate and
                                            Control Center   House Bills, Reports,
                                                             and Documents only)
                                                             • Congressional Jobs
                                                             (open jackets Senate
                                                             and House Bills,
                                                             Reports, and
                                                             Documents only)

Add Jobs           To add jobs to the       Office of the    • Departmental Jobs     • Sub-screen of
Production         Production Managers      Production                               Production Managers
Manager’s List     List.                    Manager,                                 (PM) List
(PAL)                                       Production
                                            Control Center




Manufacturing Workflow System (MWS)                                                                                   37
                                                                                                                         As-Is Processes

      PEPS               Transaction             Primary       Products Used For       Interfacing External               Notes
   Transaction             Purpose               Division                              Systems or Internal
      Name                                     Responsible                                  Subsystem

Sequence             To schedule the jobs     Office of the    • Congressional Jobs    • Sub-screen of        • This transaction is to
Production           on the Production        Production       • Departmental Jobs     Production Managers    prioritize (in numerical order)
Manager’s List       Managers List.           Manager,         • Congressional Jobs    (PM) List              the schedule of jobs.
(SPM)                                         Production       (6AM Senate and
                                              Control Center   House Bills, Reports,
                                                               and Documents only)
                                                               • Congressional Jobs
                                                               (open jackets Senate
                                                               and House Bills,
                                                               Reports, and
                                                               Documents only)

Display Production   To display the jobs on   Office of the    • Congressional Jobs    • Sub-screen of
Manager’s List       the Production           Production       • Departmental Jobs     Production Managers
(DPM)                Managers List.           Manager,         • Congressional Jobs    (PM) List
                                              Production       (6AM Senate and
                                              Control Center   House Bills, Reports,
                                                               and Documents only)
                                                               • Congressional Jobs
                                                               (open jackets Senate
                                                               and House Bills,
                                                               Reports, and
                                                               Documents only)

Print Production     To print the jobs on     Office of the    • Congressional Jobs    • Sub-screen of
Manager’s List       the Production           Production       • Departmental Jobs     Production Managers
(PM)                 Managers List.           Manager,         • Congressional         (PM) List
                                              Production       Record (Index)          • Sub-screen of
                                              Control Center   • Federal Register      Production Managers
                                                               (Index)                 (PM) List
Delivered Work       Displays the OK list.    Office of the    • Congressional Jobs    • Sub-screen of
List Display (DOK)                            Production       • Departmental Jobs     Production Managers
                                              Manager,                                 (PM) List
                                              Production
                                              Control Center




Manufacturing Workflow System (MWS)                                                                                                       38
                                                                                                                        As-Is Processes

      PEPS               Transaction            Primary        Products Used For      Interfacing External               Notes
   Transaction             Purpose              Division                              Systems or Internal
      Name                                    Responsible                                  Subsystem

Delivered Work      Prints the OK list.      Office of the     • Congressional Jobs   • Sub-screen of
List Print (OK)                              Production        • Departmental Jobs    Production Managers
                                             Manager,                                 (PM) List
                                             Production
                                             Control Center
Federal Register,   To enter estimated       Proof Room        • Federal Register     • Sub-screen of FR     • This is a page estimate from
Estimate (FR, ES)   production               Section           (Daily Issue)                                 the Office of the Federal
                    information (e.g.,                                                                       Register and not a cost
                    number of pages,                                                                         estimate
                    folios) related to the
                    daily Federal
                    Register.
Federal Register,   To enter estimated       Proof Room        • Federal Register     • Sub-screen of FR     • This is a page estimate from
Update Estimate     production               Section           (Unified Agenda)                              the Office of the Federal
Unified Agenda      information (pages)                                                                      Register and not a cost
(FR, UE)            related to the Federal                                                                   estimate
                    Register Unified
                    Agenda.
Blank Paper,        To enter, schedule       Paper and         • Blank Paper &        None                   None
Order Entry (BP,    and plan blank paper     Materials         Miscellaneous Items
OE)                 (mill shipment, ship     Control Section
                    direct from inventory
                    or cut & wrap) and
                    miscellaneous items
                    orders.




Manufacturing Workflow System (MWS)                                                                                                    39
                                                                                                                             As-Is Processes



    5 Tracking
    5.1 Introduction
The purpose of this section is to outline the high level as-Is functionality for job tracking provided by specific PEPS transactions. These
transactions provide the ability to manually enter and view job status throughout the Plant Operation process. These transactions are used for a
variety of GPO produced products and specific PEPS transactions have been created to meet the needs of Plant Operations.

    5.2 Tracking Context Diagram


                                                                                 Tracking




                                                    BP, PR        BP, DS            CR      FR, DP   FR, PP




                                                    FR, UP           BI             CY       DS       EC




                                                      ER            PA             PP        PR       EB




                                                     WP             PC             CP        MP       VK




                                                                                   DR




                                                                  Transaction
                                                       PEPS
                                             Key:                   that is no
                                                    Transaction
                                                                  longer used



                                                           Figure 6 – Tracking Context Diagram



Manufacturing Workflow System (MWS)                                                                                                         40
                                                                                                                                 As-Is Processes


    5.3 As-Is Transactions
The following table lists the individual PEPS transactions that are performed to execute the various tracking functions as denoted in Figure 6,
above. The purpose of the following list is to identify the transaction, define its purpose, identify the GPO department who has primary
responsibility for performing the transaction, what products it is used for, and identify any major external or internal systems used to perform the
transaction.

       PEPS                Transaction             Primary          Products Used For        Interfacing External                 Notes
    Transaction              Purpose               Division                                  Systems or Internal
       Name                                      Responsible                                      Subsystem
 Blank Paper, Job     To update the job         Binding Division   • Blank Paper &          None                      None
 Progress (BP,        progress for blank                           Miscellaneous Items
 PR)                  paper bindery
                      operations.
 Blank Paper,         To update the job         Delivery           • Blank Paper &          None                      None
 Delivery/Shipping    progress for blank        Section            Miscellaneous Items
 (BP, DS)             paper
                      delivery/shipping
                      operations.
 Congressional        To report                 All Plant          • Congressional          None                      None
 Record               Congressional             Operations         Record
 Information (CR)     Record tracking data      departments
                      and other related
                      production
                      information.
 Federal Register,    To report production      Multiple           • Federal Register       • Sub-screen of FR        None
 Daily Progress       progress of the daily     divisions within   (Daily Issue)
 Reporting (FR,       Federal Register.         Plant
 DP)                                            Operations


 Federal Register,    To track production       Multiple           • Federal Register       • Sub-screen of FR        • Used to track up to four
 Presidential         progress related to       divisions within   (Presidential                                      Presidential Proclamations
 Proclamation         Presidential              Plant              Proclamations)                                     per day in conjunction with the
 Reporting (FR,       Proclamations.            Operations                                                            production of the daily Federal
 PP)                                                                                                                  Register.




Manufacturing Workflow System (MWS)                                                                                                              41
                                                                                                                        As-Is Processes

      PEPS              Transaction            Primary         Products Used For      Interfacing External              Notes
   Transaction            Purpose              Division                               Systems or Internal
      Name                                   Responsible                                   Subsystem

Federal Register,   To report production    Multiple           • Federal Register     • Sub-screen of FR     • Provision has been made to
Progress            progress of the         divisions within   (Unified Agenda)                              report on up to four books of
Reporting Unified   Federal Register        Plant                                                            the Federal Register (Unified
Agenda (FR, UP)     Unified Agenda.         Operations                                                       Agenda) on a daily basis.




Bindery Progress    To update the job       Binding Division   • Congressional Jobs   None                   None
(BI)                progress for bindery                       • Departmental Jobs
                    operations.                                • Congressional
                                                               Record (Index)
                                                               • Federal Register
                                                               (Index)
Copy Center         To update the job       Digital Print      • Congressional Jobs   None                   None
Progress (CY)       progress for copy       Center             • Departmental Jobs
                    center operations.                         • Congressional
                                                               Record (Index)
                                                               • Federal Register
                                                               (Index)
Delivery/Shipping   To update the job       Delivery           • Congressional Jobs   None                   None
Progress (DS)       progress for            Section            • Departmental Jobs
                    delivery/shipping                          • Congressional
                    operations.                                Record (Index)
                                                               • Federal Register
                                                               (Index)
Electronic Comp     To update the           Prepress           • Congressional Jobs   None                   None
Progress (EC)       progress for prepress   Division           • Departmental Jobs
                    operations.                                • Congressional
                                                               Record (Index)
                                                               • Federal Register
                                                               (Index)




Manufacturing Workflow System (MWS)                                                                                                   42
                                                                                                                       As-Is Processes

      PEPS             Transaction              Primary       Products Used For      Interfacing External               Notes
  Transaction            Purpose                Division                             Systems or Internal
      Name                                  Responsible                                   Subsystem
Enrolled Bill      To update the job       Bill End,          No longer used         None                   No longer used.
Progress (ER)      progress for enrolled   Congressional
                   bill operations.        Publishing
                                           Services



Plate Progress     To update the job       Digital Prepress   • Congressional Jobs   None                   None
(PA)               progress for plate      Section            • Departmental Jobs
                   operations.                                • Congressional
                                                              Record (Index)
                                                              • Federal Register
                                                              (Index)
Prepress           To update the job       Digital Prepress   • Congressional Jobs   None                   None
Progress (PP)      progress for prepress   Section            • Departmental Jobs
                   operations.                                • Congressional
                                                              Record (Index)
                                                              • Federal Register
                                                              (Index)
Press Progress     To update the job       Press Division     • Congressional Jobs   None                   • Ink and stock orders are
(PR)               progress for press                         • Departmental Jobs                           denoted on this screen.
                   operations.                                • Congressional
                                                              Record (Index)
                                                              • Federal Register
                                                              (Index)
Emergency Back-    This function handles   N/A                No longer used         None                   No longer used.
To-Press Request   back-to-press jobs in
(EB)               an emergency
                   situation with
                   notification to all
                   affected areas.




Manufacturing Workflow System (MWS)                                                                                                      43
                                                                                                                  As-Is Processes

     PEPS              Transaction               Primary    Products Used For   Interfacing External               Notes
  Transaction            Purpose                Division                        Systems or Internal
     Name                                    Responsible                             Subsystem
Wastepaper         This function is used    All divisions   All                 None                   None
Deductions         to request destruction
Report (WP)        of stored paper
                   products and report
                   completion of the
                   request. This function
                   can be used by
                   others for inquiry
                   purposes.
Production         No longer used           N/A             No longer used      None                   • Not on transaction menu
Communications                                                                                         • No longer used
(PC)




Congressional      Used to report           Proof Room      • Congressional     None                   • An extension is copy sent in
Page Drop (CP)     extensions, frames,      Section         Record                                     from the Hill which can be 1
                   and pages for daily                                                                 paragraph to multiple pages.
                   Congressional                                                                       GPO breaks extensions down
                   Record sections per                                                                 into frames for faster proof
                   issue and other                                                                     reading time. The copy is set
                   related production                                                                  into pages and proofread.
                   information.
Congressional      To enter and display     Copy Markup     • Congressional     None                   None
Record Copy        data related to the      Section         Record
Markup (MP)        markup and
                   processing of material
                   received for the
                   production of the
                   Congressional
                   Record per issue.




Manufacturing Workflow System (MWS)                                                                                                44
                                                                                                                    As-Is Processes

      PEPS             Transaction              Primary       Products Used For   Interfacing External               Notes
   Transaction           Purpose                Division                          Systems or Internal
      Name                                    Responsible                              Subsystem

Congressional      Used to compile and       Video Keyboard   • Congressional     None                   None
Record Video       display data related to   Section          Record
Keyboard           the processing of
Information (VK)   composition received
                   for the production of
                   the Congressional
                   Record per issue and
                   other related
                   production
                   information.
Congressional      To view the daily         Press Room       • Congressional     None                   • View only capability except
Record Report      progress of the                            Record                                     for quantity printed field.
(DR)               Congressional
                   Record and enter the
                   quantity printed.




Manufacturing Workflow System (MWS)                                                                                                45
                                                                                                                                As-Is Processes



    6 Distribution Management
    6.1 Introduction
The purpose of this section is to outline the high level as-Is functionality for job distribution management provided by specific PEPS transactions.
These transactions provide the ability to enter and upload distribution lists from legacy systems and print delivery labels and receipts. These
transactions are used for a variety of GPO produced products and specific PEPS transactions have been created to meet the needs of Plant
Operations.

    6.2 Distribution Management Context Diagram

                                                                          Distribution
                                                                          Management


                                                                BP, RP         MT             MB




                                                                 MC            MD             MU




                                                                PE, F15        RD             RR




                                                                  SR           MR




                                                                               Transaction
                                                                    PEPS
                                                         Key:                    that is no
                                                                 Transaction
                                                                               longer used



                                             Figure 7 – Distribution Management Context Diagram




Manufacturing Workflow System (MWS)                                                                                                             46
                                                                                                                                As-Is Processes


    6.3 As-Is Transactions
The following table lists the individual PEPS transactions that are performed to execute the various distribution management functions as denoted
in Figure 7, above. The purpose of the following list is to identify the transaction, define its purpose, identify the GPO department who has primary
responsibility for performing the transaction, what products it is used for, and identify any major external or internal systems used to perform the
transaction.

       PEPS                Transaction             Primary         Products Used For        Interfacing External                 Notes
    Transaction              Purpose               Division                                 Systems or Internal
       Name                                      Responsible                                     Subsystem
 Blank Paper,         To print a copy of a     Paper and          • Blank Paper &          None                     None
 Delivery Receipt     blank paper job          Materials          Miscellaneous Items
 Print (BP, RP)       delivery receipt to a    Control Section
                      local printer.

 Bylaw Cong           Displays information     Congressional      • Congressional          None                     • Bylaw refers to a
 Record               related to the bulk      Publishing         Record                                            Congressional mandate that a
 Distribution (MT)    and labeled mail         Services           • Congressional                                   minimum amount copies for a
                      distribution of the                         Record (Index)                                    product must be printed and
                      bylaw Congressional                                                                           delivered.
                      Record and
                      Congressional
                      Record Index.
 Mail List            Mail list distribution   Congressional      • Congressional          • Interfaces with Mail   • Bylaw refers to a
 Browse/Update        management for           Publishing         Record                   List System files are    Congressional mandate that a
 (MB)                 bylaw Congressional      Services           • Congressional          used by inline inkjet    minimum amount copies for a
                      Record and                                  Record (Index)           printers in bindery.     product must be printed and
                      Congressional                                                                                 delivered.
                      Record Index.                                                                                 • Not on transaction menu
 Mail List Courier    Manages the list of      Congressional      • Congressional          None                     • Not on transaction menu
 (MC)                 couriers that can pick   Publishing         Record
                      up the Congressional     Services           • Congressional
                      Record and                                  Record (Index)
                      Congressional
                      Record Index from
                      GPO.




Manufacturing Workflow System (MWS)                                                                                                            47
                                                                                                                           As-Is Processes

      PEPS             Transaction              Primary         Products Used For      Interfacing External                 Notes
   Transaction           Purpose                Division                               Systems or Internal
      Name                                    Responsible                                   Subsystem

Mail List Delete   To view previously        Congressional      • Congressional        • Interfaces with Mail   • Bylaw refers to a
File Browse (MD)   deleted mail lists for    Publishing         Record                 List System files are    Congressional mandate that a
                   bylaw Congressional       Services           • Congressional        used by inline inkjet    minimum amount copies for a
                   Record and                                   Record (Index)         printers in bindery.     product must be printed and
                   Congressional                                                                                delivered.
                   Record Index.                                                                                • Not on transaction menu
Mail List Single   Used to retrieve          Congressional      • Congressional        • Interfaces with Mail   • Not on transaction menu
Update (MU)        distribution list         Publishing         Record                 List System files are
                   records for               Services           • Congressional        used by inline inkjet
                   Congressional                                Record (Index)         printers in bindery.
                   Record and
                   Congressional
                   Record Index.
Primary            Used to enter the         Production         • Departmental Jobs    • Sub-screen of PE       • Used for jobs with local
Distribution       local delivery address    Planning &         • Congressional Jobs                            deliveries only.
Address (PE,       on the work jacket.       Control Division
F15)
Hearing Delivery   Used to print receipts    Congressional      • Congressional Jobs   • FoxPro                 • Distribution lists are kept in
Receipts (RD)      for Hearings              Publishing                                                         FoxPro applications and not in
                                             Services,                                                          PEPS.
                                             Binding Division                                                   • PEPS has the ability to
                                                                                                                upload FoxPro files to print
                                                                                                                delivery and shipping receipts.
Rider Delivery     Used to print rider       Congressional      • Departmental Jobs    • CARL                   • Distribution lists are kept in
Receipts (RR)      receipts and labels for   Publishing                                                         MS Access applications
                   department jobs           Services,                                                          (CARL) and not in PEPS.
                                             Binding Division                                                   • PEPS has the ability to
                                                                                                                upload CARL files to print
                                                                                                                delivery and shipping receipts
                                                                                                                and labels.




Manufacturing Workflow System (MWS)                                                                                                          48
                                                                                                                      As-Is Processes

     PEPS               Transaction              Primary     Products Used For      Interfacing External               Notes
  Transaction             Purpose                Division                           Systems or Internal
     Name                                     Responsible                                Subsystem
Special Items and   Used to print receipts   Binding         • Congressional Jobs   None                   • MS Word addresses are
Board Receipts      for house calendar,      Division,                                                     manually typed in.
(SR)                senate calendars,        Congressional                                                 • PEPS has the ability to
                    treaties, reports and    Publishing                                                    upload to print delivery and
                    other publications.      Services                                                      shipping receipts.
Miscellaneous       Used to print receipts   Binding         • Congressional Jobs   • FoxPro               • On the PEPS test system
Receipts (MR)       for Hearings, Bound      Division,                                                     (the only PEPS application
                    Record,                  Congressional                                                 that is on the test system).
                    Congressional            Publishing                                                    • PEPS has the ability to
                    Directory, Home          Services                                                      upload FoxPro files to print
                    Telephone Directory,                                                                   delivery and shipping receipts
                    Pictorial Directory,                                                                   and labels.
                    Senate Telephone                                                                       • Not on main transaction
                    Directory, Statutes at                                                                 menu
                    Large, U.S. Code
                    Supplements




Manufacturing Workflow System (MWS)                                                                                                   49
                                                                                                                                 As-Is Processes



    7 Reporting/Output
    7.1 Introduction
The purpose of this section is to outline the high level as-Is functionality for job reporting/output provided by specific PEPS transactions. These
transactions provide the ability to print job jackets and specifications. These transactions are used for a variety of GPO produced products and
specific PEPS transactions have been created to meet the needs of Plant Operations.

    7.2 Reporting/Output Context Diagram

                                                                 Reporting/
                                                                  Output

                                                            BP, JP               PE, F5




                                                            PE, F6              PE, F14




                                                              PEPS
                                                   Key:
                                                           Transaction



                                                  Figure 8 – Reporting/Output Context Diagram



Manufacturing Workflow System (MWS)                                                                                                             50
                                                                                                                               As-Is Processes


    7.3 As-Is Transactions
The following table lists the individual PEPS transactions that are performed to execute the various reporting/output functions as denoted in Figure
8, above. The purpose of the following list is to identify the transaction, define its purpose, identify the GPO department who has primary
responsibility for performing the transaction, what products it is used for, and identify any major external or internal systems used to perform the
transaction.

       PEPS                Transaction             Primary         Products Used For       Interfacing External                 Notes
    Transaction              Purpose               Division                                Systems or Internal
       Name                                      Responsible                                    Subsystem
 Blank Paper,         To print a copy of a      Paper and          • Blank Paper &        None                     None
 Selected Jacket      job jacket to a local     Materials          Miscellaneous Items
 Print (BP, JP)       printer                   Control Section

 Calculate            Provides the ability to   Production         • Congressional Jobs   • Sub-screen of PE       • PEPS utilizes 13 separate
 Materials and        automatically             Planning &         • Departmental Jobs                             internal estimating
 Labor (PE, F5)       generate and print an     Control Division                                                   applications for various
                      estimate based upon                                                                          operations (e.g. paper rates,
                      job specifications.                                                                          equipment rates, labor rates)
                                                                                                                   to generate a job estimates.
                                                                                                                   Changes must be made to the
                                                                                                                   source code itself for any
                                                                                                                   price/cost changes.
                                                                                                                   • Includes the ability to print
                                                                                                                   the estimate.
 Print Jacket or      Provides the ability to   Production         • Congressional Jobs   • Sub-screen of PE       • Does not include the job
 Supplemental         print a job jacket.       Planning &         • Departmental Jobs                             estimate or specifications.
 (PE, F6)                                       Control Division   • Congressional
                                                                   Record (Index)
                                                                   • Federal Register
                                                                   (Index)
 Local Print (PE,     Provides the ability to   Production         • Congressional Jobs   None                     • Does not include the job
 F14)                 print a job’s             Planning &         • Departmental Jobs                             jacket or estimate.
                      specification.            Control Division   • Congressional
                                                                   Record (Index)
                                                                   • Federal Register
                                                                   (Index)




Manufacturing Workflow System (MWS)                                                                                                             51
                                                                                                                                 As-Is Processes



    8 Miscellaneous Transactions
    8.1 Introduction
The purpose of this section is to outline the high level as-Is functionality for job reporting/output provided by specific PEPS transactions. These
transactions provide the ability to access transaction menus and perform system administration functions. These transactions are used for a
variety of GPO produced products and specific PEPS transactions have been created to meet the needs of Plant Operations.

    8.2 Miscellaneous Transactions Context Diagram


                                                                     Miscellaneous



                                                              PEPS
                                                           Transaction     BP            FR
                                                              Menu



                                                               EL          SE           TM




                                                               SF




                                                                PEPS
                                                    Key:
                                                             Transaction



                                            Figure 9 – Miscellaneous Transactions Context Diagram




Manufacturing Workflow System (MWS)                                                                                                             52
                                                                                                                                As-Is Processes


    8.3 As-Is Transactions
The following table lists the individual PEPS transactions that are performed to execute the various miscellaneous functions as denoted in Figure
9, above. The purpose of the following list is to identify the transaction, define its purpose, identify the GPO department who has primary
responsibility for performing the transaction, what products it is used for, and identify any major external or internal systems used to perform the
transaction.

       PEPS                Transaction             Primary         Products Used For        Interfacing External                 Notes
    Transaction              Purpose               Division                                 Systems or Internal
       Name                                      Responsible                                     Subsystem
 PEPS Transaction     Mainframe menu to        Information         N/A                     • Federal Register       • Not all transactions are
 Menu                 perform specific         Technology &                                Subsystem                displayed.
                      PEPS transactions.       Systems -                                   • Blank Paper            • User name and password
                                               Application                                 Subsystem                are required to access to
                                               Support                                     • Production             specific transactions.
                                                                                           Managers Subsystem
                                                                                           • MMPCS
                                                                                           • SERsynergy
                                                                                           • Envelope/Label
                                                                                           System
                                                                                           • Jacket Billing
                                                                                           System
                                                                                           • Work in Process
                                                                                           • Weigh Counting
                                                                                           System
                                                                                           • PICS
                                                                                           • DDIS
                                                                                           • FoxPro
                                                                                           • CARL
                                                                                           • Mail List System
 BP Transaction       Mainframe menu to        Paper and           • Blank Paper &         • Subsystem within       • Not on transaction menu
 Menu (BP)            perform specific blank   Materials           Miscellaneous Items     PEPS                     • Blank paper jobs are referred
                      paper transactions.      Control Section                                                      to as brown jackets




Manufacturing Workflow System (MWS)                                                                                                            53
                                                                                                                       As-Is Processes

      PEPS             Transaction           Primary         Products Used For      Interfacing External               Notes
   Transaction           Purpose             Division                               Systems or Internal
      Name                                 Responsible                                   Subsystem

Federal Register   Mainframe menu to      Multiple           • Federal Register     • Opens Federal        • There is no order entry (CO)
Status (FR)        perform specific       divisions within   (Daily Issue)          Register Tracking      for Federal Register.
                   Federal Register       Plant              • Federal Register     System                 • There is no planning or
                   transactions.          Operations         (Unified Agenda)       • Subsystem of PEPS    scheduling for Federal
                                                             • Federal Register                            Register jobs.
                                                             (Presidential                                 • Riders are accepted for
                                                             Proclamation)                                 Federal Register jobs which
                                                                                                           are entered in the CO screen
                                                                                                           as a separate jacket.
                                                                                                           • Job tracking is done in the
                                                                                                           Federal Register subsystem,
                                                                                                           and not the traditional tracking
                                                                                                           screens.
Envelope/label     Tracks the number of   Congressional      • Congressional Jobs   • Subsystem within     • Not on transaction menu
(EL) system        envelope and label     Publishing                                PEPS                   • Access limited to select
                   jobs ordered by        Services                                  • PEPS                 users
                   congressional                                                                           • Retrieves data entered on
                   customers.                                                                              CO and OU screens
Security Update    Used to manage user    Information        N/A                    • PEPS                 • Not on transaction menu
(SE)               accounts and access    Technology &
                   rights                 Systems -
                                          Application
                                          Support
Sequence File      Administrative         Information        N/A                    • PEPS                 • Not on transaction menu
Intertest (SF)     function for system    Technology &
                   administrators         Systems -
                                          Application
                                          Support
Terminal Update    Administrative         Information        N/A                    • PEPS                 • Not on transaction menu
(TM)               function for system    Technology &
                   administrators         Systems -
                                          Application
                                          Support




Manufacturing Workflow System (MWS)                                                                                                    54
                                                                                                                               As-Is Processes



    9 As-Is PEPS Processes
    9.1 Introduction
Plant Operations is responsible for producing numerous products. Each of these products utilizes PEPS for specific functionality. However,
specific products may follow different steps or skip steps altogether. The product types are:

    •	   Congressional Jobs: Various publications produced for the Congress of the United States. They include, but are not limited to: Bills,
         Hearings, Calendars, Private Laws, Public Laws, Reports, U.S. Code, and Statues at Large.
    •	   Departmental Jobs: Various publications produced for the various Federal agencies of the Executive Branch. They include, but are not
         limited to: the Budget of the United States of America, Public Papers of the President, Code of Federal Regulations, and various Federal
         agency publications.
    •	   Congressional Record: The official record of the proceedings and debates of the United States Congress. It is published daily when
         Congress is in session.
    •	   Congressional Record (Index): Serves as the index to the Congressional Record. When Congress is in session, the Joint Committee on
         Printing publishes between 12 and 20 volumes of the Congressional Record Index per year.
    •	   Federal Register (Daily Issue): Published by the Office of the Federal Register, the Federal Register is the official daily publication for
         rules, proposed rules, and notices of Federal agencies and organizations, as well as executive orders and other presidential documents.
    •	   Federal Register (Unified Agenda): A compilation of select rules, proposed rules, and notices of Federal agencies and organizations
         from the Office of the Federal Register that is produced twice a year.
    •	   Federal Register (Index): Serves as the index to the Federal Register. The Office of the Federal Register publishes the Federal Register
         Index once a month.
    •	   Blank Paper & Miscellaneous Items: Provides the ability for Congress and Federal agencies to purchase paper from GPO. The three
         types of blank paper jobs are mill shipment, ship direct from inventory, and cut & wrap.

The purpose of the following as-is process workflows are to outline the nominal transaction steps that specific product types use within PEPS.
They do not attempt to outline the various processes that occur outside of PEPS or alternate workflow steps that may occur.




Manufacturing Workflow System (MWS)                                                                                                           55
                                                                                                                                                                                                As-Is Processes


   9.2 Congressional Job As-Is PEPS Process
       Congressional Job PEPS As-Is Process                                                                         Manufacturing Workflow System (MWS)                                                  4/4/08

            Entry & Inquiry


                                                                                                                                                                                                         BL
                                                                                                                                                 PI    JD            PM            OK     LM
                                                                                                                                                                                                    (Bills only)
                                  Start        5 digit jobs (single jacket, open jacket)             CO               OU

                                                                                                                                                                     Inquiry As Needed
            Estimating




                                                                                                                                                                               PE – F5



                                                                                                                                                                                 Yes
            Scheduling




                                                                                                                                                                                                     PM
                                                                                                                                                        PE – F8                Estimate
                                      PS                   PE                PE – F1               PE – F2          PE – F3             PE – F4                                                  Subsystem
                                                                                                                                                       (MMPCS)                 Needed
                                                                                                                                                                                               (If on PM List)



                                                                                                               No
            Tracking




                                      EC                  PP                   CY                    PA                PR                   BI           DS
         Management
          Distribution




                                                          MR                                          SR
                                                                               RD
                                                        (Select                                     (Select
                                    PE, F15                                 (Hearings                               End                 FoxPro
                                                       products                                    products
                                                                              only)
                                                         only)                                       only)
            Reporting/Output




                                  SerSynergy                    PE – F5       PE – F6         PE – F14


                                                                    Estimate & Jacket Generation




                                  PEPS             Process Outside of        Grouped / As           Decision
        Key:                   Transactions              PEPS              Needed Functions          Point                Nominal Process             If Needed Process




Manufacturing Workflow System (MWS)                                                                                                                                                                                56
                                                                                                                                                                                                                    As-Is Processes


   9.3 Departmental Job As-Is PEPS Process
       Departmental Job PEPS As-Is Process                                                                                   Manufacturing Workflow System (MWS)                                                          4/4/08
            Entry & Inquiry



                                                 OE                            OU                                                                     PI         JD             LM              PM             OK


                                                                                                                                                                          Inquiry As Needed

                                 5 digit jobs (GPO open jacket only)                                                                        Yes
            Estimating




                                                                                     6 digit jobs
                                              6 digit or 5                                                                                                                                                            Estimate
                               Start                                        (single jacket, open jacket).              PE             PE – F1         PE – F2         PE – F3         PE – F4        PE – F5
                                                 digit                                                                                                                                                               approved?
                                                                               Estimates are required

                                                                                                                                                                                                                        No       End
            Scheduling




                                                                                                                                                                                                                           PM
                                                                                                                                                                                                       PE – F8
                                                             PS                     PE                PE – F1               PE – F2             PE – F3         PE – F4              PE – F5                           Subsystem
                                                                                                                                                                                                      (MMPCS)
                                                                                                                                                                                                                     (If on PM List)
            Tracking




                                                             EC                   PP                   CY                   PA                   PR              BI                   DS
         Management
         Distribution




                                                          RR
                                  PE, F15               (Rider                   End                  CARL             MS Word           MS Excel
                                                       receipts)
            Reporting/Output




                                 SerSynergy                         PE – F5              PE – F6       PE – F14


                                                                            Estimate & Jacket Generation



                                  PEPS                 Process Outside of           Grouped / As            Decision
        Key:                   Transactions                  PEPS                 Needed Functions           Point
                                                                                                                                  Nominal Process               If Needed Process




Manufacturing Workflow System (MWS)                                                                                                                                                                                                    57
                                                                                                                                                                     As-Is Processes


   9.4 Congressional Record Job As-Is PEPS Process
      Congressional Record Job PEPS As-Is Process                                                      Manufacturing Workflow System (MWS)                                   3/3/08
           Entry & Inquiry



                                    Start    5 digit jobs (open jacket, date is the PO#)    DQ         MP                  VK     CP                CB          DR


                                                                                                                                                         Inquiry As Needed
           Estimating
           Scheduling
           Tracking




                                      CR
        Management
         Distribution




                                      MT                MB                  MC              MD         MU            End
           Reporting/Output




                                SerSynergy




                                 PEPS             Process Outside of       Grouped / As     Decision    Nominal Process         If Needed Process
       Key:                   Transactions              PEPS             Needed Functions    Point




Manufacturing Workflow System (MWS)                                                                                                                                                   58
                                                                                                                                                                                                          As-Is Processes


   9.5 Congressional Record (Index) Job As-Is PEPS Process
        Congressional Record (Index) Job PEPS As-Is Process                                                                             Manufacturing Workflow System (MWS)                                     3/3/08

            Entry & Inquiry

                                              5 digit jobs (open jacket, date is the PO#.
                                 Start        New Index is created at user’s discretion.                   CO                  OU               DQ
                                                         Proofs are mandatory)                                                                               PI             JD          PM           OK         LM


                                                                                                                                                                                 Inquiry As Needed
            Estimating




                                              No                              Proof
                                                                            Approved


                                                                              Yes
            Scheduling




                                                                                                                                                                                                                 PM
                                                                                                                                                                                           PE – F8
                                                                              PS                      PE                 PE – F1            PE – F2   PE – F3          PE – F4                               Subsystem
                                                                                                                                                                                          (MMPCS)
                                                                                                                                                                                                           (If on PM List)
            Tracking




                                      EC                                      PP                      PA                  PR                   BI       DS
         Management
          Distribution




                                                                              MT                      MB                  MC                  MD       MU             End
            Reporting/Output




                                    EPD
                                   Jacket                  SerSynergy                               PE – F6         PE – F14
                                   Created

                                                                                                      Jacket Generation




        Key:                      PEPS                 Process Outside of          Grouped / As               Decision
                               Transactions                  PEPS                Needed Functions              Point               Nominal Process        If Needed Process




Manufacturing Workflow System (MWS)                                                                                                                                                                                          59
                                                                                                                                                                             As-Is Processes


   9.6 Federal Register (Daily Issue) Job As-Is PEPS Process
        Federal Register (Daily Issue) Job PEPS As-Is Process                                                                          Manufacturing Workflow System (MWS)     3/3/08

             Entry & Inquiry

                                 Start         6 digit jobs (open jacket, date is the PO#)                FR              FR, BS               DQ
             Estimating




                                    FR, ES
             Scheduling
             Tracking




                                                                     FR, PP
                                    FR, DP                           (If Pres.                      End
                                                                      Proc.)
          Management
          Distribution
             Reporting/Output




                                   SerSynergy




                                   PEPS                 Process Outside of         Grouped / As                Decision
         Key:                   Transactions                  PEPS               Needed Functions               Point
                                                                                                                                   Nominal Process   If Needed Process




Manufacturing Workflow System (MWS)                                                                                                                                                     60
                                                                                                                                                                                                          As-Is Processes


   9.7 Federal Register (Index) Job As-Is PEPS Process
       Federal Register (Index) Job PEPS As-Is Process                                                                       Manufacturing Workflow System (MWS)                                                3/3/08
            Entry & Inquiry


                                               6 digit jobs (open jacket, date is the PO#.
                                  Start                                                                  OE                  OU                  DQ
                                                 New Index is created every month.))                                                                       PI           JD              PM           OK       LM


                                                                                                                                                                                 Inquiry As Needed
            Estimating




                                                                             Proof
                                                                           Approved


                                                                             Yes
            Scheduling




                                                                                                                                                                                                                 PM
                                                                                                                                                                                                PE – F8
                                                                             PS                         PE                PE – F1              PE – F2   PE – F3              PE – F4                        Subsystem
                                                                                                                                                                                               (MMPCS)
                                                                                                                                                                                                           (If on PM List)
            Tracking




                                        EC                                   PP                        PA                   PR                   BI        DS            End
         Management
          Distribution
            Reporting/Output




                                      EPD
                                     Jacket             SerSynergy
                                     Created                                               PE – F6             PE – F14


                                                                                                  Jacket Generation




                                  PEPS                Process Outside of         Grouped / As                Decision
        Key:                   Transactions                 PEPS               Needed Functions               Point                 Nominal Process       If Needed Process




Manufacturing Workflow System (MWS)                                                                                                                                                                                          61
                                                                                                                                                                  As-Is Processes


   9.8 Federal Register (Unified Agenda) Job As-Is PEPS Process
         Federal Register (Unified Agenda) Job PEPS As-Is Process                                                           Manufacturing Workflow System (MWS)     3/3/08

              Entry & Inquiry

                                    Start       6 digit jobs (open jacket, date is the PO#)      FR         FR, UB              DQ
              Estimating




                                       FR, UE
              Scheduling
              Tracking




                                       FR, UP             End
           Management
            Distribution
              Reporting/Output




                                      SerSynergy




                                    PEPS               Process Outside of       Grouped / As     Decision
          Key:                   Transactions                PEPS             Needed Functions    Point
                                                                                                              Nominal Process        If Needed Process




Manufacturing Workflow System (MWS)                                                                                                                                          62
                                                                                                                                                                                                               As-Is Processes


   9.9 Blank Paper & Miscellaneous Items Job As-Is PEPS Process
       Blank Paper & Miscellaneous Items Job PEPS As-Is Process                                                                           Manufacturing Workflow System (MWS)                                         4/4/08

            Entry & Inquiry


                                                                                        Mill Shipment

                                                  Blank Paper                  Ship Direct from Inventory                                                                     BP, IN          BP, DR             BP, RH
                               Start                                                                                         BP            BP, OE    BP, OU
                                                  Order Type
                                                                                         Cut & Wrap
                                                                                                                                                                                         Inquiry As Needed
                                                                                         Misc. Items



                                                                                         Ship Direct from Inventory, Cut & Ship, Misc. Items
            Estimating




                                               Manual
                                              Processes
            Scheduling




                                               BP, OE                                                                                                         Mill Shipment


                                    Cut & Ship, Misc. Items
            Tracking




                                               BP, PR                      BP, DS               Ship Direct from Inventory, Misc. Items
         Management
          Distribution




                                               BP, RP
            Reporting/Output




                                                                                                                                                               Purchase                Purchase
                                               BP, JP                                                        Mill Shipment                                                                                   SerSynergy
                                                                                                                                                               Request                  Order




                                                End




                                  PEPS                    Process Outside of          Grouped / As           Decision
        Key:                   Transactions                     PEPS                Needed Functions          Point
                                                                                                                                   Nominal Process        If Needed Process




Manufacturing Workflow System (MWS)                                                                                                                                                                                            63
                                                                                                                              As-Is Processes



    10 PEPS Transactions Screen Shots
    10.1 Introduction
The purpose of this section is to provide screen shots (if available) for the PEPS transactions discussed in this document.

     Transaction             PEPS                                                       Screen Shot
        Type             Transaction
                             Name
   Entry               Congressional
                       Order Entry (CO)




Manufacturing Workflow System (MWS)                                                                                                     64
                                        As-Is Processes

   Entry            Departmental
                    Order Entry (OE)




   Entry            Enr Bills
                    Corrections Order
                    Entry (XC)




Manufacturing Workflow System (MWS)               65
                                          As-Is Processes

   Entry            Order Entry
                    Update (OU)




   Entry            Delivery Quantities
                    (DQ)




Manufacturing Workflow System (MWS)                 66
                                              As-Is Processes

   Entry            Bindery
                    Communications
                    (BC)




   Entry            Blank Paper,
                   





                                          

                    Order Entry
                              





                    Update (BP, OU)
                                      





Manufacturing Workflow System (MWS)                     67
                                                         As-Is Processes

   Entry            Federal Register,
                    Breakdown/Status
                    Unified Agenda
                    (FR, UB)




   Entry            Delete Plan (PE,    Not available.
                    F21)
   Entry,           Blank Paper,
   Scheduling       Order Entry (BP,
                    OE)




Manufacturing Workflow System (MWS)                                68
                                        As-Is Processes

   Entry            Federal Register,
                    Breakdown/Status
                    (FR, BS)




   Inquiry          Congressional
                    Members
                    Inquiry/Update
                    (CM)




Manufacturing Workflow System (MWS)               69
                                         As-Is Processes

   Inquiry          Order Inquiry (PI)




   Inquiry          Order Inquiry,
                    Proof Schedule
                    (PI, F2)




Manufacturing Workflow System (MWS)                70
                                        As-Is Processes

   Inquiry          Order Inquiry,
                    Delivery Schedule
                    (PI, F3)




   Inquiry          Jacket Display
                    (JD)




Manufacturing Workflow System (MWS)               71
                                          As-Is Processes

   Inquiry          Priority and Misc
                    Lists Menu (LM)




   Inquiry          Bills to Press List
                    (BL)




Manufacturing Workflow System (MWS)                 72
                                               As-Is Processes

   Inquiry          Blank Paper, Job
                    Inquiry (BP, IN)




   Inquiry          Blank Paper,
                   





                                           


                    Department
                               





                    Requisition (BP,
                                       





                    DR)
                        





Manufacturing Workflow System (MWS)                      73
                                        As-Is Processes

   Inquiry          Blank Paper, Open
                    Jacket (BP, OJ)




   Inquiry          Blank Paper,
                    Receipt History
                    (BP, RH)




Manufacturing Workflow System (MWS)               74
                                                        As-Is Processes

   Inquiry          Congressional      Not available.
                    Work Report (CW)




   Inquiry          Congressional
                    Record
                    Breakdown (CB)




Manufacturing Workflow System (MWS)                               75
                                          As-Is Processes

   Inquiry          Congressional List
                    (CL)




   Inquiry,         Congressional
   Scheduling       Prtg Mgmt List (CI)




Manufacturing Workflow System (MWS)                 76
                                        As-Is Processes

   Inquiry          Departmental List
                    (DL)




   Inquiry,         House Bill Clerk
   Scheduling       List (HB)




Manufacturing Workflow System (MWS)               77
                                      As-Is Processes

   Inquiry,         Delivered Work
   Scheduling       List (OK)




Manufacturing Workflow System (MWS)             78
                                                          As-Is Processes

   Inquiry,         Production
   Scheduling       Managers List
                    (PM)




                                      -----------------




Manufacturing Workflow System (MWS)                                 79
                                         As-Is Processes

   Inquiry          Partial Delivery
                    List (PD)




   Inquiry          PM Section
                    Tracking List (PT)




Manufacturing Workflow System (MWS)                80
                                        As-Is Processes

   Inquiry          Priority List All
                    Jobs (PL)




   Inquiry          Reports Document
                    List (RL)




Manufacturing Workflow System (MWS)               81
                                        As-Is Processes

   Inquiry,         Senate Bill Clerk
   Scheduling       List (SB)




   Inquiry          Electronic Online
                    Products (EO)




Manufacturing Workflow System (MWS)               82
                                         As-Is Processes

   Inquiry          Emergency Back
                    to Press List (EL)




   Inquiry          Federal Register
                    Rider List (FL)




Manufacturing Workflow System (MWS)                83
                                           As-Is Processes

   Inquiry          Serial Set List (SS)




   Inquiry          OK List
                    Reassignments
                    (RO)




Manufacturing Workflow System (MWS)                  84
                                         As-Is Processes

   Estimating,      Planning and
   Scheduling       Estimating (PE)




   Estimating,      Product
   Scheduling       Specification (PE,
                    F1)




Manufacturing Workflow System (MWS)                85
                                          As-Is Processes

   Estimating,      Prepress
   Scheduling       Specification (PE,
                    F2)




   Estimating,      Press
   Scheduling       Specifications (PE,
                    F3)




Manufacturing Workflow System (MWS)                 86
                                            As-Is Processes

   Estimating,        Bindery
   Scheduling         Specifications (PE,
                      F4)




   Estimating,        Calculate
   Reporting/Output   Materials and
                      Labor (PE, F5)




Manufacturing Workflow System (MWS)                   87
                                        As-Is Processes

   Scheduling       Production
                    Managers
                    Subsystem (PM)




   Scheduling       Federal Register,
                    Update Estimate
                    Status Unified
                    Agenda (FR, UE)




Manufacturing Workflow System (MWS)               88
                                        As-Is Processes

   Scheduling       Federal Register,
                    Estimate (FR, ES)




   Scheduling       Blurb Master File
                    Maintenance (PE,
                    F22)




Manufacturing Workflow System (MWS)               89
                                      As-Is Processes




   Scheduling       Store Job as
                    Standard Plan
                    (PE, F7)




Manufacturing Workflow System (MWS)             90
                                                          As-Is Processes

   Scheduling       Obligate Paper       Not available.
                    (PE, F8)


   Scheduling       Bind Blurb
                    Specification (PE,
                    F16)




Manufacturing Workflow System (MWS)                                 91
                                                       As-Is Processes

   Scheduling       Planning and
                    Scheduling (PS)




   Scheduling       Cong Prtg Mgmt    Not available.
                    Update/Delete
                    (UCI)




Manufacturing Workflow System (MWS)                              92
                                                       As-Is Processes

   Scheduling       Cong Prtg Mgmt    Not available.
                    Sequence (SCI)




   Scheduling       Cong Prtg Mgmt    Not available.
                    Display (DCI)




Manufacturing Workflow System (MWS)                              93
                                                       As-Is Processes

   Scheduling       Department al     Not available.
                    Update/Delete
                    (UDP)




   Scheduling       Departmental      Not available.
                    Sequence (SDP)




Manufacturing Workflow System (MWS)                              94
                                                          As-Is Processes

   Scheduling       Departmental         Not available.
                    Display (DDP)




   Scheduling       Departmental Print   Not available.
                    (DP)




Manufacturing Workflow System (MWS)                                 95
                                       As-Is Processes

   Scheduling       House Bill Clerk
                    Update/Delete
                    (UHB)




   Scheduling       House Bill Clerk
                    Sequence (SHB)




Manufacturing Workflow System (MWS)              96
                                        As-Is Processes

   Scheduling       House Bill Clerk
                    Display (DHB)




   Scheduling       Senate Bill Clerk
                    Update/Delete
                    (USB)




Manufacturing Workflow System (MWS)               97
                                                         As-Is Processes

   Scheduling       Senate Bill Clerk
                    Sequence (SSB)




   Scheduling       Senate Bill Clerk   Not available.
                    Display (DSB)




Manufacturing Workflow System (MWS)                                98
                                        As-Is Processes

   Scheduling,      Senate Bill Clerk
   Inquiry          Print (HB)




   Scheduling       Legislative
                    Reassignments
                    (RLE)




Manufacturing Workflow System (MWS)               99
                                       As-Is Processes

   Scheduling       List Assignments
                    (LA)




   Scheduling       Cong Prtg Mgmt
                    Update/Delete
                    Sequenced Lists
                    (PCI)




Manufacturing Workflow System (MWS)              100
                                                        As-Is Processes

   Scheduling       Departmental
                    Update/Delete
                    Sequenced Lists
                    (PDP)




   Scheduling       House Bill Clerk   Not available.
                    Update/Delete
                    Sequenced Lists
                    (PHB)




Manufacturing Workflow System (MWS)                               101
                                                         As-Is Processes

   Scheduling       Senate Bill Clerk   Not available.
                    Update/Delete
                    Sequenced Lists
                    (PSB)




   Scheduling       Add/Update/Delete
                    Legislative IDs
                    (ULE)




Manufacturing Workflow System (MWS)                                102
                                           As-Is Processes

   Scheduling       Display
                    Sequenced Lists
                    Legislative IDs
                    (DLE)




   Scheduling       Print Sequenced
                    List Legislative IDs
                    (LE)




Manufacturing Workflow System (MWS)                  103
                                      As-Is Processes

   Scheduling       Display
                    Sequenced Lists
                    (DSL)




Manufacturing Workflow System (MWS)             104
                                      As-Is Processes

   Scheduling       Print Sequenced
                    Lists (SL)




Manufacturing Workflow System (MWS)             105
                                                       As-Is Processes

   Scheduling       Add Jobs
                    Production
                    Manager’s List
                    (PAL)




                                      --------------




Manufacturing Workflow System (MWS)                              106
                                      As-Is Processes

   Scheduling       Sequence
                    Production
                    Manager’s List
                    (SPM)




Manufacturing Workflow System (MWS)             107
                                         As-Is Processes

   Scheduling       Display Production
                    Manager’s List
                    (DPM)




   Scheduling       Delivered Work
                    List Display (DOK)




Manufacturing Workflow System (MWS)                108
                                        As-Is Processes

   Scheduling       Delivered Work
                    List Print (OK)




   Tracking         Blank Paper, Job
                    Progress (BP, PR)




Manufacturing Workflow System (MWS)               109
                                        As-Is Processes

   Tracking         Blank Paper,
                    Delivery/Shipping
                    (BP, DS)




   Tracking         Congressional
                    Page Drop (CP)




Manufacturing Workflow System (MWS)               110
                                       As-Is Processes

   Tracking         Congressional
                    Record
                    Information (CR)




   Tracking         Congressional
                    Record Copy
                    Markup (MP)




Manufacturing Workflow System (MWS)              111
                                        As-Is Processes

   Tracking         Congressional
                    Record Video
                    Keyboard
                    Information (VK)




   Tracking         Federal Register,
                    Daily Progress
                    Reporting (FR,
                    DP)




Manufacturing Workflow System (MWS)               112
                                        As-Is Processes

   Tracking         Federal Register,
                    Presidential
                    Proclamation
                    Reporting (FR,
                    PP)




   Tracking         Congressional
                    Record Report
                    (DR)




Manufacturing Workflow System (MWS)               113
                                        As-Is Processes

   Distribution     Blank Paper,
   Management       Delivery Receipt
                    Print (BP, RP)




   Distribution     Bylaw Cong
   Management       Record
                    Distribution (MT)




Manufacturing Workflow System (MWS)               114
                                        As-Is Processes

   Distribution     Mail List
   Management       Browse/Update
                    (MB)




   Distribution     Mail List Courier
   Management       (MC)




Manufacturing Workflow System (MWS)               115
                                       As-Is Processes

   Distribution     Mail List Delete
   Management       File Browse (MD)




   Distribution     Mail List Single
   Management       Update (MU)




Manufacturing Workflow System (MWS)              116
                                       As-Is Processes

   Tracking         Bindery Progress
                    (BI)




   Tracking         Copy Center
                    Progress (CY)




Manufacturing Workflow System (MWS)              117
                                        As-Is Processes

   Tracking         Delivery/Shipping
                    Progress (DS)




   Tracking         Electronic Comp
                    Progress (EC)




Manufacturing Workflow System (MWS)               118
                                      As-Is Processes

   Tracking         Enrolled Bill
                    Progress (ER)




   Tracking         Plate Progress
                    (PA)




Manufacturing Workflow System (MWS)             119
                                        As-Is Processes

   Tracking         Prepress Progress
                    (PP)




   Tracking         Press Progress
                    (PR)




Manufacturing Workflow System (MWS)               120
                                        As-Is Processes

   Tracking         Emergency Back-
                    To-Press Request
                    (EB)




   Tracking         Wastepaper
                    Deductions Report
                    (WP)




Manufacturing Workflow System (MWS)               121
                                        As-Is Processes

   Tracking         Production
                    Communications
                    (PC)




   Tracking         Federal Register,
                    Progress
                    Reporting Status
                    Unified Agenda
                    (FR, UP)




Manufacturing Workflow System (MWS)               122
                                        As-Is Processes

   Distribution     Primary
   Management       Distribution
                    Address (PE, F15)




   Distribution     Hearing Delivery
   Management       Receipts (RD)




Manufacturing Workflow System (MWS)               123
                                                         As-Is Processes

   Distribution     Rider Delivery
   Management       Receipts (RR)




   Distribution     Special Items and
   Management       Board Receipts
                    (SR)




   Distribution     Miscellaneous       Not available.
   Management       Receipts (MR)



Manufacturing Workflow System (MWS)                                124
                                        As-Is Processes

   Reporting/Output   Blank Paper,
                      Selected Jacket
                      Print (BP, JP)




Manufacturing Workflow System (MWS)               125
                                          As-Is Processes

   Reporting/Output   Print Jacket or
                      Supplemental (PE,
                      F6)




Manufacturing Workflow System (MWS)                 126
                                                          As-Is Processes

   Reporting/Output   Local Print (PE,   Not available.
                      F14)
   Transaction        PEPS
   Menu




   Transaction        BP Transaction
   Menu               Menu (BP)




Manufacturing Workflow System (MWS)                                 127
                                       As-Is Processes

   Transaction      Federal Register
   Menu             Status (FR)




   Transaction      Envelope/label
   Menu             (EL) system




Manufacturing Workflow System (MWS)              128
                                                       As-Is Processes




   Miscellaneous    Security Update   Not available.
                    (SE)
   Miscellaneous    Sequence File     Not available.
                    Intertest (SF)
   Miscellaneous    Terminal Update   Not available.
                    (TM)




Manufacturing Workflow System (MWS)                              129
                                                                                                                           As-Is Processes



   11 Appendix A – GPO As-Is Business Processes
   11.1 Introduction
The following workflows outline the as-is GPO business processes for Order Entry, Pre-Press Production, Press, Bindery, Transportation, Blank
Paper Sales, Financial Trial for In-House (Plant Operations) Work. PEPS is utilized throughout several of these processes.




Manufacturing Workflow System (MWS)                                                                                                       130
                                                                                                                                                                                                                                                                       Executive Agencies

                                                    Supplies Government Furnished
                                                        Materials If Necessary                                                                                                                                                                                                                                                                                                                                                    Order Entry (Business
  Initiates                                                                                                                                                                                                                                                                                                                                                                                                                             Process)
Agency Order                                                                                                                                                                                                                                                                                                                                                                                                                        System Architect
                               Prepares                                                                                                                                                                                                                                                                                                                                                                                          Wed Mar 22, 2006 15:25
                               Standard
                                                                                                                                                                                                                                                                                                                                                                                                                                       Comment
                                Form 1



     Agency Initiated
    Request for Order




                                                                                                                                                                                                                                                                                  Congress



                                               Initiates                    Prepares Order
                                          Congressional Order                  Form &                                                                                                                     Fax or Call                Accepted or
                                                                              Furnished                                                                                                                    Estimate                Declined Estimate
                                                                               Material



                                              Congressional Initiated
                                                Request for Order




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Sent to Production
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        (Electronic Photocomposition
                                                                                                                                                                                                                                                                               Customer Services                                                                                                                                                                                                                                                                                   Division)
                                                                                                                                                                                                                                                                            Congressional Publishing Services

                                                                                                                                     May Include Distribution                                                                                                                                                                                                                                       Bills
                                                                                                                                        Lists In FoxPro
                                                                 Order Form with
                                                                Furnished Materials
                                                                                                                                                                                                                                                           Processed                                                                                                                                                                    Reports and
                                                                                                                                  Add Riders or                                                                                                                                                                                                                                       Evaluate                                                                                                                 Assign
        Standard Form 1 and                                                                                                                                                                                                                               Open Jacket                                                                                                                                                                   Other Orders
                                                                                                                                 Additional Orders                                                                                                                                                                                                                                     Open                                                                                                                Legislative ID#
    Government Furnished Material
                                                                                                                                                                                                                                                                                                                                                                                       Jacket                                                                                                                                                              Legislative ID entered in Production
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Estimating & Planning System
                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Data entered into Production
                                                                                                                                         Open Jackets                                                                                                                                                                                                                                                                                                            Estimating & Planning System


                                                                                                                                                                                                                                                                                                                          Distribution List Files                                                                                                                                                          Order Request
                                                                      Process Incoming                                              Evaluate                    Paper and                                                                                                                                                    Are in FoxPro
                                                                     Work Order and Log in             All Orders                   Order and                 Material Orders
                                                                      to Manual System                                                Type



                                                                                                                                                                                                                                                                                                                  Create Distribution                      Order with                                                     Expedited                                                 Expedited
                                                                                                                                                                                                                                                         Cut Black                                                                                                                           Expedite                                                    Update
                                                                                                                                                                                               Black Jackets.                                                                     Cut Black Jacket               List File and Attach to                 Distribution List                                                 Order                                                     Orders
                                                                                                                                                                                                                                                          Jacket                                                                                                                              Order?                                                    Production
                                                                                                                                                                                                                                                                                                                      Work Order If
                                                                                                                                                                                                                                                                                                                                                                                                                                                       Managers List
                                            Evaluate Order (Open vs. New Jacket), Source                                                                                                                                                                                                                               Necessary
                                          (House vs. Senate), Type (Printed Work vs. Paper &
                                                                                                                                                                                                                                                                                                                                                                                                                        Non-Expedited
                                              Matrerials) and Content (Requisition Color)
                                                                                                                                                                                                                                                Cutting Jacket: Assign Jacket Number,                                                                                                                                      Order
                                                                                                                                                                                                                                                Fill out Plant & Billing Jackets, Proof out
                                                                                                                                                                                                                                                     or Print in & enter into Production
                                                                                                                                                                                                                                                     Estimating and Planning System                                                                                 Add Bylaw                                                                                                                            Finalize Completed
                                                                                                                                                                        Red or                                                                                                                                                     Cut Red                                                                  Red Jacket with                       Complete Additional
                                                                                                                                              New Orders                                    Red Jackets                                                                                                     Cut Red                Jackets                      Distribution, Sales                           Addendum                                                                                   Order for Prodcution
                                                                                                                                                                         Black                                                                                                                                                                                                                                                                     In-House Work if
                                                                                                                                                                                                                                                                                                             Jacket                                               & Depository                                                                                                                                 Planning
                                                                                                                                                                        Jacket?                                                                                                                                                                                                                                                                        Required
                                                                                                                                                                                                                                                                                                                                                                      Library



                                                                                                                                                                                                                                                                                    Requisition Section
                                                                                                                                                                                                                                                                                                                                                                                                                                                             In House Work
                                                                                                                                                                                                                                                                                                                                                                                                                        Send to Printing                       Completed
                                                                                                                                                                                                                                                     Red Jacket                                                                                                                                                          Procurement
                                                                                                                                                                                                                                            (Job not offered to In-House)
                                                                     Evaluates in-house offer by
                                                                   Plant capabilities and schedule                                                                         Job Package Assigned to Agency
                                                                                                                                                                              Publishing Services Team                                                                                                                                                Agency Distribution Lists Found in
                                                                                                                                                                                                                                                                                                                                                       Customer Agency Request Log
                        Clock in/Review                                    Chief, Requisition                                                                                                                                                                                                                                                                                                                                                                                                                         Processed
                                               Standard Form 1                                                               Offer In-                                                                                                                                       Job is entered into Production
                                                                           Section Reviews                                                                             Prepare Package                                                                                                                                                                                                                                                                                                                            Congressional Order
                                                                                                                             house?                                                                                                                                         Estimating and Planning System                                                                         Distribution
                                                                           Standard Form 1                                                                                for Agency                                                                                                                                                            Standard Form 1 w/
                                                                                                                                                Job offered to                                                                                                                                                                                                                    Specialists add
                                                                                                                                                                          Publishing                                                                                                                                                              Jacket Number
                                                                                                                                                  In-House                                                                                                                                                               Assign Black                                              Riders and
                                                                                                                                                                           Services
                                                                                                                                                                                                                                                                                                                        Jacket Number                                              Distribution
                                                                                                Standard Form 1 &
                                                                                                   Government
               Open package, separate Standard Form-1                                           Furnished Materials
                from Government Furnished Materials                                                                                                               Assigned Job
                                                                                                                                                                    Package
                                                                                                                                                                                                                                                                               Agency Publishing Services

                                                                                                                                                                                                                                                                                                                                                                     Production package
                                                                                                                                                                                                                     Teams Receive
                                                                                                                                                                          Log In and                                Estimate and Make
                                                                                                                                                                          Prepare for                               Offer to Customer                                                                         Standard Form 1 Only
                                                                                                                                                                          Production                                                                                                                                                                                                                                                            Procure Congressional
                                                                                                                                                                           Planning                                                                                                                                                                                                                                                            Printing Order (Team 11)




                                                                                                                                                                   Job Package             Estimate for Agency
                                                                                                                                                                                         Publishing Services Team                    Returned Offer
                                                                                                                                                                                                                                                                                    Plant Operations
                                                                                                                                                                                                                                                                        Production Planning and Control Division



                                                                                                                                                                                                                                                                                                                                                                                                                                                             Writer confirms stock check in Materials Management
                                                                                                                                                                                                                      Planner Creates                    Returned                                                               Return Job to
                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Procurement and Control System
                                                                                                                                                                                                                     Informal Estimate                   Estimate                                                            Requisition Section for
                                                                                                                                                                        Plant Planning                             (Reviewed by Jacket                                                        Accepted?                          Black Jacket
                                                                                                                                                                                                                                                                                                           Customer              assignment                                                                                                                                                                                                                                       Moves to Production Mode
                                                                                                                    Evaluate the job according to schedule,                reviews                                 Writer) for Customer
                                                                                                                                                                                                                                                                                                           Accepts
                                                                                                                       stock available, budget, and etc.                                                                                                                                                                                                                                                                             Jacket Planner            To Jacket            Writer Reviews                 To Production                                   Controller Hand
                                                                                                                                                                                                                                                                                                           Estimate                                                           Scheduler Formulates           Entire Production                                                                                                               Production
                                                                                                                                                                                                                                                                                                                                                                                                                  package              Developes                Writer            Jacket, Prints out &                Control                                    Delivers to Production
                                                                                                                                                                                                                                                                                                                                                                              Schedule and Reviews                                                                                                                                            Control
                                                                                                                                                                                                                                          Estimate is prepared in Printing Cost                                                                                                                                                      Production Plan                                Pastes Up, and
                                                                                                                                                                                                                                                                                                                                                                                  Informal Plan                                                                                                                                             Reviews Plan
                                                                                                                                                                                                                                           Calculating System and Production                                                                                                                                                                                                       Updates Traffic if
                                                                                                                                                                                                                                            Estimating and Planning System.                                                                                                                                                                                                           Required
                                                                                                                                                                                  Package                       Job Accepted              Freight Rate Analysis Completed By
                                                                                                                                                                                                                  By Plant
                                                                                                                                                                                                                                            Transportation in Transportation                                                                                                                                                                                                                                                       Enters Information into Production
                                                                                                                                                                                                                                                                                                                                        Scheduler marries incoming Standard Form - 1 with
                                                                                                                                                                                                                                             Management Solution System.                          Customer Does Not                                                                                                                                                                                                                 Estimating and Planning System
                                                                                                                                                                                                                                                                                                                                       Governement Furnished Materials. Schedule entered
                                                                                                                                                                                                                                                                                                   Accept Estimate                         in Production Estimating & Planning System
                                                                                                                                                                                                                                                                                                                                                                                                                                   Data Entered into Production
                                                                                                                                                                                                                                                                                                                                                                                                                                  Estimating and Planning System

                                                                                                                                                                                                                                            Job Not Accepted
                                                                                                                                                                           Estimate?                                                                                                                                                                    Standard Form - 1 and
                                                                                                                                                                                                                                                By Plant                             Prepare package & Standard                                     Government Furnished Materials
                                                                                                                                                                                                                                                                                     Form-1 to return to Customer
                                                                                                                                                                                                                                                                                               Services
Office of Federal Register
                                                                                                                                                                                                                     OFR


                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Pre-Press Production
              Agency Composes                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                (Business Process)
               Federal Register                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               System Architect
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Thu Mar 23, 2006 13:41
                                      Federal Register                                          Approved or                                                                    Federal Register                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Comment
                                                                      Manuscripts or                                   Receive Proofs
                                        Manuscript                                            Corrected Proofs                                                                     Proofs
                                                                       Copy Sent to                                     for Approval
                                                                        Prepress



                                                          Federal Register
                                                         Manuscript or Proof


 Customer Service
                                                                                                                                                                                                                                                                                                                                                                               Congressional Publishing Services                                                                                                                                                                                                                                                                                                                           To Congress For Approval
                Received Bills                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Congressional
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Proofs                             Receive
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Congressional             Congressional Proof
                                                                                              Submit Bills To                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Proofs
                                                  Received Bills                                 Bill End




                                                                                                                                                                                                                                                                                                                                                                                  Agency Publishing Services
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            To Agency For Approval
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Receives Job from Proof
                                                                                                 Bills                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Agency Proofs              & Copy and sends Proof               Proofs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          to Customer for Approval
                                                                                                                                                                                                                                   Project work is tracked
                                                                                                                                     Job is Logged in                                                                             using Probe and FileMaker                                                                               Job is closed out in Production Estimating
                                                                                                                                       to FileMaker                                                                                                                                                                                         and Planning System and FileMaker

                                                                                                                                                                                                                                                                                                                                                                                        Creative Services             To Financial Managerment
                                                                                                                                              Logged Job And                                                                                                             Completed                  Technical Review               Technical                 Production Manager
                                                                                                                     Production                Work Jacket                         Accept Job?                                              Work Is                                                                                                          Receives Completed
                                                                                                                                                                                                                Accepted                                                Design Work                  reviews job and             Reviewed Work                                                         Jacket
                                                                                                                      Manager                                                                                                            Assigned To A
                                                                                                                                                                                                                                                                                                        preflights                                            Job and Forwards
                                                                                                                    Receives Job                                                                                                           Designer
                                                                                                                                                                                                                                                                                                      electronic files


                                                                                                                                                                                                 Not Accepted By
                                                                                                                                                                                                 Creative Services                                          To PostScript, Other Prepress or
                                                                                                                                                                                                                                                           Agency Publishing Services (Team1)                                                              CD's or
                                                                                                                                Creatvie
                                                                                                                              Services Job                                                                                                                                                                                                              Electronic Files



Production (9907)
                                                                                                                                                                                                                                                                                                                                                                                       Production Planning

           From Order Entry
                          Begin Prepress
                                                  Analyze Job                                                         Send to
                            Production                                             Non-Production Job
                                                  for Type of                                                         Creative
                                                     Work                                                             Services




                                                                                                                                                                                                                                                                                                                                                                                  Electronic Photocomposition
                                                                                                                                                                                                                                                                                                                                     Bills Are Logged Into Production Estimating
                                                                                                                                                                                                                                                                                                                                     And Planning System And In Manual Slate                                                                                        Logged Out In Production Estimating
                                                                                                                                                                                                                                                                                                                                                                                                                                                                          and Planning System
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       To Bindery (Douctect)

                                                                                                                       Jacket                                                                                                             Logged In                                     Marked                                                                                                        Logged In                                                                                                                                                                          12 Or Fewer
                                                                                                 Bill End                                                  Bills Are                                             Bills Are                                    Markup Marks                                  Text Edit Receives                                  Bills Are Returned To                                          Readers Read                 Finalized Bill           Bill Is Logged                                                                  Size Of
                                                                                               Receives Bill          And Copy                           Processed By              Reviewed Jacket              Logged In                  Jacket                 Bills                 Up Bills            Bills And Typesets           Typeset Bill            Markup, Logged In                    Typeset Bill             And Revise Bill                                             Out                         Logged Out Bill                                                      Pages
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Bill?
                                                                                                                                                         Desk Person                                                                                                                                             Page Run                                       and Sent To Reader


                                                                                                                                                        Jacket Is Reviewed, Electronic Files                                                                                                                                                                                                                         Markup Referrees Disputes In Copy
                                                                                                   Bills Classified As Hot,                                                                              Logged into Production Estimating and                    Job is Logged In To and Out Of
                                                                                                                                                        Are Located and 'Bill List' and 'Bills                                                               Production Estimating and Planning System                                                                                                                                                                                                                                                        13 Or
                                                                                                       Medium, or Cool                                                                                    Planning System and Manual Slates
                                                                                                                                                         To Press' Documents Are Created                                                                                                                                                                                                                                                                                                                                                                    More Pages
                                                                                                                                                                                                                                                                                                                                                                                                                                                       Pages Requiring
                                                                                         Congressional                                                                                                                                                                                                           Proof Room Proofreads            Proofread                                                                                              Correction
                                                                                                                                                                                                                                                                                                                  Galleys and Returns              Galleys
                                                                                        Read Only Jobs
                                                                                                                                                                                                                                                                                                                     Edits To Video
                                                                                                                                                                                                                                                                                                                       Keyboard                                                                                                                                                                        Reviewed
                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Proof Room                                     Status of
                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Reviews                Typeset Page
                                                                                                                                                                                                                                                                                                                                                                                                                   Job Is Logged Into and Out Of                                                                             Reviewed
                                                                                                                                                                                                                                                                                                                                                                                                             Production Estimating and Planning System                       Typeset Page                                     Pages?
                                                                                                                                                                                                   Job is Logged Out in Production                    Job is Logged In To Production                                         Yellow
                                                                                        Job is Logged in to Production Estimating                                                                  Estimating and Planning System                     Estimating and Planning System
                                                                                        and Planning System and Updates Jacket                                                                                                                                                                                               Galleys                                                                                                                                                                                                 No Corrections
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Typeset                                             Needed
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Page

                                                                                                                                                            Markup Marks          Jacket and Marked          Markup Logs out              Manuscript          Video Keyboard          Logged In Video               Video Keyboard                                 Video Keyboard           Video Keyboard                                                                                                                                                                                    Department Proofs
                                                                                             Mark Up                Incoming Jacket                                                                             Jacket and                                                                                                                                                                                               Text Edit                                              Text Edit                                    Text Edit                                                                                                     Send Jacket and
                                                                   Congressional                                                                            Manuscript with         Up Manuscript                                         and Jacket              Logs in              Keyboard Job                 Updates or Keys                                    Makes               Completed Galley                                      Electronic File                                                                                                                            for Agency or Congress
                                                                                          Receives Jacket            and Manuscript                                                                          Forwards to Video                                                                                                                                                                                        Receives Jacket                                        Typesets Pages                                 Completes                                                                                                     Proof to Customer
                                                                      Work                                                                                    Computer                                                                                        Incoming Jacket                                       File and Creates                               Corrections To
                                                                                          and Manuscript                                                                                                         Keyboard                                                                                                                                                                                                                                                                                                  Electonic File                                                                                                      Service
                                                                                                                                                            Markup Codes                                                                                                                                                  Galley                                       Galleys


                                                                                                                                                                                                                                                                                                                                                                                                             Text Edit Logs Jacket into Production
                                                                                                                                                                                                                                                                                                                                                                                                               Estimating and Planning System                                    Logs Out Jacket in Production
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Estimating and Planning System
                                                                                                                                                                                                                                                                                           Work is Tracked in Production Estimating
                                                                                                                                                                                                                                                                                            and Planning System and Production                                                                                                                                                                                       Jacket and
                                                                                                                                                                                                                                                                                                    Units Charged in Probe                                                                                                                                                                                           Digital Files
                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Digital Files For                                                                                                                                                                                        Red
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Negatives Retrieved Using Reproducible
                                                                                                                                                                                                                                                                                                                                                                                                         Send Digital Files to Direct                                   Direct To Plate                                                                                                                                                                                         Jacket
                                                                                                                                                                                                                                                                                                                                                                             OK To                                                                                                                                                                                                                      Inventory Control System
                                                                                                                                                                                            GPO Access Maintenance,                                                                                                                                                          Print                        to Plate and Jacket and
                                                                                                                                                                                          Barcodes, Photography, Posters,                PostScript Services Job             PostScript                                                                                                                   Materials To Copy Prep
                                                                                                                                                                                              Color Proofing and more                        Received and                  Completed Jacket
                                                                                                                                                                                                                                            Completes Work
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Digital Files and         Digital File Married                              Negatives                                         Review
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Work Jackets                                             Are                                      Retrieve                                               Red jacket
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   With Work Jacket                                  Required                                          Jacket
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Received by Direct                                      negatives                                Negatives from                                            or Black
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             to Plate                                           Required?                                   Archive                                                Jacket?
                                                                                                                                                                                                                                     Digital Files are Preflighted or
                                                                                                                                                                                                                                        Other Work Completed                                       Job is Logged Out in                                                                                                                             Digital Files for
                                                                      EJS and                                                                                  Logged                 Typesetting or                                                                                               Production Estimating     Logged Out Jacket,                                                           Jacket
                                                                                                                                 Log in Electronic                                                                                                                                                                                                              OK To                                                                            Digital Printing Center                                                                                                                                                                                                    Black
                                                                   PostScriptWork                                                                               in Job                 Post Script                                                                                                 and Planning System       Copy and Materials                                                          and Copy
                                                                                                                                 Jobs Section Job                                                                                                                                                                                                               Print?                                                                                                                                                                                                                                                                                                      Jacket
                                                                                                                                                                                         Work?                                                                                                          and Probe                                                                                                                                                                                                                                                                                                                                                                                                                                                      To Press
                                                                                                                                                                                                                                                                                                                                                                                                                                                           Completes Data Sheet, Verifies Pagination                                        Logged into Production Estimating                                                                                                                        File Sent
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   No                                                                                                                   Produce Plates and         Completed Plates,
                                                                                                                                                                                                                                                                                                                                                                                                                                                          and Formatting and Closes Job in Production                                            and Planning System                                                                                                              Impositions        to Server                                     Jacket and Copy
                                                                                                                                                                                                                                                                                                                                                                                                                                                               Estimating and Planning System                                                                                                    Negatives                                                                                                             Send Finished Plates
                                                                                                                               Logged in to Production Estimating &                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Completed in
                                                                                                                                                                                                                                                                                                                                                                                Logged into Production                                                                                                                                                                                                                                                                          Preps Software                               to Press
                                                                                                                              Planning System and Manual Log book                                                                         Electronic Job Section            EJS Completed
                                                                                                                                                                                                                                         Receives and Completes                                                                                                             Estimating and Planning System
                                                                                                                                                                                                                                                                               Jacket                                                                                                                                                                                                                                                Jacket Ready for
                                                                                                                                                                                                                                           Typesetting or Other
                                                                                                                                                                                             Congressional Hot Jobs, Seals,                                                                                                                                                                                                                                                                                                          Digital Prepress
                                                                                                                                                                                                                                                  Work
                                                                                                                                                                                              Letterheads, Stationery and                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Production and Logged Out Data Entered in
                                                                                                                                                                                                   other Small Jobs                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Production Estimating and Planning System
                                                                                                                                                                                                                                                                                                                                                                           Not OK To
                                                                                                                                                                                                                                                                                                                                                                             Print                       Digital Prepress           Jacket is routed to               Digitial Prepress       Digital Prepress
                                                                Requires Scanning or                                                                                                                                                                                                                                                                                                                                                                                                                                       Evaluate Job                                         Department Proofs Ready
                                                                                                                                                                                                                                                                                                                                                                                                          (Copy Prep)                proper personnel                 Completes Work          Completed Work
                                                                      Negative                                                                                                                                                                                                                                                                                                                                                                                                                                               Status                                               for Agency Approval
                                                                                                                                                                                                                                                                                                                                                                                                        Receives and Logs                                              and Closes Job
                                                                                                                                                                                                                                                                                                                                                                                                            in Jacket

                                                                                                                                                                                                                                                                                          Scanned Proof
                                                                                                                                                                                                                                                                                       (Mostly Congressional)



                                                                                                                                                                                                                                                                                                                                                                             Graphic Systems Development Division


                                                              Compact Discs, Retrieve, Edit                                             Logged Job And             Graphic Systems           Completed Work                                      Logged Out Job
                                                                                                                Receive GSDD                                                                                             Job Is Logged                                     Determine Next EPD
                                                              and Format Files from Online                                               Work Jacket                 Development             With Work Jacket                                    And Work Jacket                                             Work Jacket                          Send Job To Appropriate
                                                                                                                     Job                                           Design Completes                                           Out                                          Section To Complete
                                                                                                                                                                                                                                                                                  Task                                                             Prepress Department
                                                                                                                                                                        Work



                                                                                                                                                                                                                                                                                                                                                                                            Bindery
                                                                                                   Job Is Logged Into Production                            Department Completes Wide Variety of                     Job Is Logged Out In Production Estimating                  Jacket May Be Sent To Proof Room,
                                                                                                  Estimating and Planning System                            Markup, Proof and Keyboard Functions                        and Planning System and In PROBE                          Text Edit, Keyboard or Copy Prep

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          To Delivery or Transportation
                                                           Copy Job (Copy Requisition or                                                                                                                                                                                                                                                                                                                                                                            Electronic or                                                                        Write receipt for               Receipt                 Determine                Production
                                                                                                                                                                                                                                                                                                                                                                                                                                        Receive Job For                                         Process Job By
                                                           Appropriate Expeditred Order)                                                                                                                                                                                                                                                                                                                                                                             Paper File                                        Completed Work                     finished job for              and Jacket               Next Stop                Complete
                                                                                                                                                                                                                                                                                                                                                                                                                                         Digital Printing                                       Scan or Printng
                                                                                                                                                                                                                                                                                                                                                                                                                                             Center                                                                                                     Production Control

                                                                                                                                                                    To Library Binding                                                                                                                                                                                                                                                                                                                                                                                                                                                                               To Bindery

                                                            Bylaws, Case Bind and Other                                                                                                                                                                                                                                                                                                                         Jacket is Logged in to Production                                                                                        Logged out in Production Estimating and                                                  Bindery Job
                                                                Hand Binding Work                                                                                                                                                                                                                                                                                                                               Estimating and Planning System                                                                                             Planning System and Probe System                                                       and Receipt
                                                                                                                                                                                                                                                                                                                  Press Production
                                                                                                                                                                                                                                                                                                                     Production Planning
Production Planning                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Press (Revised) (Business
   Plans Jacket                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Process)
                          Work Jacket, Digital Files                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    System Architect
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Fri Mar 24, 2006 14:54
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Comment




                                                                                                                                                                                                                                                                                                             Electronic Photocomposition Division



                                     Digitial                                                                                                                                                                                                                                                                                                                     To Copy Prep When Job Is Completed
                                    Prepress
                                  Creates Press
                                  Service Card                                 Digital File
                                                                                                                              Digital
                                                                                                                             Prepress                                                                                             Copy, Proofs, and
                                                                                                                           Creates Plate                                                                                          Breakdown Lists




                                                                                                                                                                                                                                                                                                                            Press
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Press Archive Files

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Press Service Card, Press Card, Jackets
                                                                                                                                                                                                                           Revise Room                                                                                                                                                                                                                                                                            Closed (1533), Offset Delivery (2588)
                                                                                                                                                                                                                                                               Received Job                                                           Completed Job's Copy,
                                                                                                                                                                                                                          Receives Copy,                                                          Verify Print Job
                                                                                                                                                                                                                                                                Information                                                         Proofs, and Breakdown Lists
                                                                                                                                                                                                                          OK to Print and                                                          is Completed
                                         Press Service
                                             Card                                                                                                                                                                         Breakdown Lists
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Green
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Work Leader
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Sheets (1583)                                                                        Green Sheets
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Receives
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Green Sheets

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  To Financial Management
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Charges Roll Stock Against Jacket Number
                                                                                                                                                                                                       No Material                                                                                                                                                                                                                                                                                                  Daily Report Of Jackets Closed (2030),           In Materials Management and Procurement System
                                                          Checks "Hot Lists" and Logs Job In and Checks                             Job Press Original                                                                                                                                                                                                                                                   All Materials
                                                       Status In Production Estimating and Planning System                                                                                              Needed                                                                                                                                                                                           Verified On                                                                                                       Envelope Work Jackets
                                                                                                                                       Work Jacket,
                                                                                                                                     Plates, and Copy                                                                                                                                                                                                                                                        Hand


                              Offset Press Line
                            Office Receives Press                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         To Bindery
                                                                                                                                                                                                                                 Printing Specialist Orders Ink Via                    Order Is Recorded In Production Estimating
                                 Service Card                                                                                                                                                                                     Credit Card or Purchase Order                         and Planning System and In Ink Ledger                                                                                                                                     Press Completed
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Job Is Closed                       Original
                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Paper Work                                                      Work Jacket
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Out
                                                                                                                                                                                                                                                                                                                                                                    Ink Is Received                                         Operators Complete Delivery
                                          Received                                                                                        Logged In Production Estimating                                                             Verbal Ink Order                                             Ink Order Is                                                       Via Central                                              Slip (1530) and Enter
                                                                                                                                                                                                 Ink Needed                             Placed With                       Ink Order                Recorded In                      Ink Delivery                                           Ink
                                         Jacket Copy                                                                                           and Planning System                                                                                                                                                                                                     Receiving                                           Manufacturing Data Into PROBE                                                                   Job Is Closed In Production
                                                                                                                                                                                                                                     Printing Specialist                                            Line Office                                                                                                                                                                                                          Estimating And Planning System
                                                                   Card Is 3" X 5" Color                                                                                                                                                                                                                                                                                                                                                                                                  Non Delivery
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              And Close Out Ledger
                                                                 Coded And Is Produced                                                                                                                                                                                                                                                                                                                                                                                                   Slip Paperwork                                                                                                                                                   To Shipping
                                                               For Head Desk Person Rack                                                         Job Press                                                                                                                                                                                                                                                                                                                                                                                                                                                              Out of Town
                                                                                                                                                Supervisor                                                        Paper Orders Made In Materials Managment                                                                                                                                                                                                                                                                                                                                                               Envelopes
                             Head Desk Person                                                                                                 Receives Jacket,                                                         and Procurement Control System                                                                                                                                                                                                      Head                                   Delivery
                             Creates Press Card                                                                                                Copy & Plates                                                                                                                                                                                                                                                                                             Pressman         All Finished Work
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Personnel                    Delivery Completes Appropriate
                                                                                                                                                                                                                                                                                                                                                                                                                                                       Completes Job                            Receive Work                  Forms Including 1533 and 2030                                    Completes Certificate
                                                                                                                                                                                                  Envelopes                             Supervisor             Envelope                                                                                             Envelopes Are                                                                                                                                                                                                               of Inspection (1911)
                                                                                                                                                                                                   Needed                              Orders Stock             Order                                                                       Envelopes               Issued to Job     Envelopes
                                                                                                                                                                                                                                      Against Jacket                                                                                                                or Stored Until
                                                                                                                                                                                                                                                                                                                                                                       Needed                                                                                  Completed Job                                              Printed                                                                                                                    Escorted
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Type of                                          Foreperson
                                                                                                         Web and Line Press                              Job For Press                                                                                                                                                                                                                                                                                                                                                 Envelope Work                                                         Congressional Envelopes                                Envelopes
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Envelope                                         Assigns Escort
                                                                                                         Original Work Jacket,                                                                                                                                                                                                                                                                                                                                                                                                                                                Job
                                        Logged In                                                          Plates, and Copy                                                                                       Paper Orders Made In Materials Managment                                                                                                                                                                                             Press Operator
                                         Jacket
                                                                                                                                                                                                                       and Procurement Control System                                                                                                                                                                                                     Completes
                                                                                                                                                                                                                                                                                                                                                                                                                                                       Green Sheets
                                                                                                                                                                                                                                                                                                                                                                                                                                                        for Roll Stock                                                                                                                                                                           To 1st Floor Delivery Section

                                                                                                                                                                                                     Roll Stock                                                   Roll                                                                              Roll                                  Roll                                                                                                                                                                                                              Local
                                                                                                                                                                                                                                       Work Leader                                                                                                                   Roll Stock
                                                                                                                                                                                                      Needed                                                      Order                                                                            Stock                                 Stock                                                                                                                                                                                                            Envelopes
                                                                                                                                                                                                                                     Orders Roll Stock                                                                                                              Received Into
                                                                                                                                                                                                                                                                                                                                                                                                                          Manufacturing Data Also Entered
                                                                                                                                                                                                                                     Against Substore                                                                                                                 Substore
                                                                                                                                                                                                                                                                                                                                                                                                                            Into Roll Tracking Database        Assigned Job

                                   Sheet Fed               Web Press                 Web Press           Web Press
                                    or Web                   Job                     Supervisor         Service Card
                                                                                   Receives Press                                                                                                                    Paper Orders Made In Materials Managment                                                                                                                                                                                        Job Is Assigned To                                                                                                                                                                               To Bindery Locator
                                    Press?                                                                                                                                                                                and Procurement Control System                                                                                                                                               Proper Size              Press Card            Press Based On                                                                                                   Work is Weighed,
                                                                                    Service Card                                                                                                                                                                                                                                                                                                                                                                                                                 Goup 86 Press Work                                                                              Weighed Work With
                                                                                                                                                                                                                                                                                                                                                                                                                                                        Hot Lists And                                             With Delivery Slip                                     Counted and
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Weigh Count Delivery Slip
                                                                                                                                                                                                                                                                                                                                                                                                                                                         Schedules                                                                                                      Labelled Using
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Fairbanks Weigh
                                                                                                                                                                                                       Sheet Stock                                              Sheet            Appropriate                                                       Sheet            Stock Control       Sheet               Proper Sheet
                                                                                                                                                                                    Verify                                          Clerk Orders Stock                                                                  Paper Delivery Is                             Receives                                                                                                                                                                                          Count System
                                                                                                                                                                                   Material Is          Needed                                                  Order             Personnel                              Accepted And              Stock                                Stock                   Size
                                                                                                                                                                                                                                      Against Jacket                                                                                                                 Paper and
                                                                                                                                                                                   On Hand                                                                                      Records Paper                           Receipt Is Signed                                                                        ?                                 Clerk Updates Signature
                                                                                                                                                                                                                                          Number                                                                                                                    Verifies Count
                                                                                                                                                                                                                                                                                    Order                                                                                                                                                       Breakdown Cards If Necessary                                                                     Weigh Count System Produces Delivery Slip and Bundle Label
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             92 and Group 98
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Bindery Locator Work

                                                                                                                                                                                                                                                                                                                                                                                                    Not Proper Size                                                                                          92 Press and Group 98 Printed                              Delivery Person         Weighed Work
                                                                                                                    Appropriate                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Determine
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Work With Delivery Slip                                  Weighs Load           With Delivery Slip         Destination
                                               Sheet Fed               Clerk            Sheet Fed Press              Personnel                             Job For
                                               Press Job                                 Service Card                                                                                                                        Paper Order Logged Into Production                                                                                                                                                                                                                                                                                                          and Attaches
                                                                     Receives                                     Reviews Jacket,                           Press                                                            Estimating and Planning System and                                                                                                                                                                                                                                                                                                              Label
                                                                   Press Service                                    Plates and                                                                                                                                                                                                                                                                            Submit Stock and
                                                                                                                                                                                                                                  Recorded On Work Jacket
                                                                       Card                                        Service Card                                                                                                                                                                                                                                                                           Work Request To
                                                                                                                                                                                                                                                                                                                                                                                                              Bindery                                                                                                                                   Delivery Completes Offset Delivery Form (2588)

                                                                                                                                                                                                                                                                                         Paper Order/                                                                                                                                                                                                                                                                                                                                       92 and Group 98
                                                                                                                                                                         Advanced Notice                                                                                               Transfer Request                                                                                                                                                                                                                                                                                                                                 Bindery Production Work
                                                                                                                                                                          Of Color Inks
                                                                                                     Job Press Supervisor, Web Press                                                                                                                                                                                   Paper
                                                                                                    Supervisor and and Line Press Clerk                                                                                                                                                                               Delivery                                                                                                                                                                              Line Press Work With Delivery Slip                             2nd Floor             Printed Work With
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                And Job Press Sheet Work                                    Delivery              Delivery Ticket
                                                                                                                                                                               Line Offce Receives
Advanced Notice of Colored Inks                                                                                                                                                Advanced Notice Of                                                                                                                                                                                                                                                                                                                                                                        Receives Work
                                                                                                                                                                               Color Inks Required                                                                                                                                                                     Cut Sheet
                                                                                                                                                                                     Via Fax                                                                                                                                                                            Stock                                                                                                                                                                                                                                                                   To Bindery Section
                                                                                                                                                                                                                                                                                                                                                                                                                       Sheet Stock And
                                                                                                                                                                                                                                                                                                                                                                                                                      Cut Stock Request                                                                                                          Load is Weighed, Count is Verified and Delivery Ticket Created.
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Delivery Completes Offset Delivery Form (2588)



                                                                                                                                                                                                                                                                                                            QC&IMD (Supply Chain Management)
                                                                                                                                                                                                                                                                                                        Order/
                                                                                                                                                                                                                                                                                 Picking Ticket        Transfer
                                                                                                                                                                                                                                                                                                                      Paper Is Sent
                                                                                                                                                                                                                                                                                   Received            Request
                                                                                                                                                                                                                                                                                                                      or Transferred
                                                                                                                                                                                                                                                                                                                         To Press



                                                                                                                                                                                                                                                                                                                           Bindery


                                                                                                                                                                                                                                                                                                                                                                                        Uncut
                                                                                                                                                                                                                                                                                                                                                               Stock Is Cut                               Bindery Receives
                                                                                                                                                                                                                                                                                                                                                                                      Sheet Stock
                                                                                                                                                                                                                                                                                                                                                              and Delivered                               Request For Cut
                                                                                                                                                                                                                                                                                                                                                              To Production                                    Stock
Production                                                                                                                                                                                                         Electronic Photocomposition Division                                                                                                     Bindery (Revised)
                                                                                                                                                                                                                                                                                                                                                           (Business Process)
  (9907)                                                                                                                                                                                                                                                                                                                                                    System Architect
                          Work                      Docutect                                                                                                                                                                                                                                                                                             Wed Mar 22, 2006 16:56
                         Jacket                      Work
                                                                                                                                                                                                                                                                                                                                                                Comment


                                   Docutect Work

                                                                                                                                                                                                                                  Press Division

                             Work                       Offset
                            Jacket                      Work



                               Press Printed Work

                                                                                                                                                                                                                              Production Planning
                             Production Planning Work



                                                                                                               Information Is Entered Into Production
                              Work                                                                                Estimating and Planning System
                             Jacket
                                                                                                                                                                                                                                     Bindery

                                           Bylaws, Case
                                            Bound, and
                                           Hand Binding                                                   Locator Storage               Recorded                                                             Work Is
                                               Work                 Bindery                                                                                 Stored Or
                                                                                                        Weighs, Records, and             Work                                           Stored Work        Assigned ID
                                                                 Receives Work                                                                              Production
                                                                                                            Stores Work                                                                                    Number and                      Production Estimating and Planning                                                                             Responsiblity For Work
                                                                                                                                                               Unit?                                                                                                                       Attaches Certificate of Inspection
                                                                                                                                                                                                             Stored                           System Entry Is Made Noting                                                                            Transport Transfers to GPO Police
                                                                                                                                                                                                                                            Receipt and Storage ID Number

                                                                                                                                                                                                                                                                                                                                                                                                               to Delivery
                                                                          Received
                                                                           Work                                                                                                                                    Work Retrieved
                                                                                                                      Received                                                                                                                                                                      Supervisor                       Inspected                 Supervisor
                                                                                                                                                                                                                   From Storage
                                                                                                                       Work                                                                                                                                                                          Inspects                         Delivery              Accompanies Work          Work For Delivery
                                                                                                                                                                                                                                                                                                     Delivery                                                   to Delivery

                                                                                          Locator          Locator Storage                                                          Production
                                                                   Receiving                               Receives Work                                                                                   Work Sent to
                                                                                          Storage                                                                                      Unit                                                                                                                                                                                                                                     Checker/Leader Verifies Distribution,
                                                                   Location?                                                                                                                             Production Unit is
                                                                                                          and Signs Delivery                                                                                                                                                                                                                                                                                                      Delivery Is Noted In Production
                                                                                                                                                                                                            Logged Out
                                                                                                                Form                                                                                                                                                                                                                                                                                                             Estimating and Planning System
                                                                                                                                                                                                                                                                                                            Congressional                                                                                            GPO
                                                                                                                                                          Logged Out Of Locator Unit in Production                 Logged                                                                                     Delivery                                                                                              Delivery
                                                                                                                                                             Estimating and Planning System                       Out Work

                                                                                                                                                                                                                                                                                                                                                                                                                                                          to Transportation
                                                                                                                               Production                                                                                                               Additional Bindery                          Determine                   Finished              Bill Corner Logs                                                               Transportation
                                                                                                                                                                                                          Work Is Sent                                                                                                                                                                                    Work Is Delivered
                                                                                                                                 Work                                                                                                                   Production Work                               Next                      Product               Incoming Work               Logged In               Via Messenger or              Delivery
                                                                                                                                                                                                          To Production
                                                                                                                                                                                                              Unit                                                                                  Destination                                                                                           Bindery Personnel
                                            Distribution
                                         Lists and Labels
                                                                                                                                                        Production Units Include Fold/Cut-Pack,
                                                                                                                                                   Stitching, Record Room, and Blank Section Work                 Work For                                                                                                                                                                                           Work
                                                                                                                                                                                                                  Production                                                                                                                                                                                        Jacket
                                                                                                                                                                                                                                                                                                           Completed
                                                                                                                                                                                                                                                                                                             Work                                Noted In Production Estimating
                                                                                                                                                                                                                                                                                                                                                     And Planning System                                                                                     To Financial
                                                                                                                                                                                                                                                                                                                                                                                                                                                             Managment
                                                                    Control Center                                                                                                                                                                                                                                                                                                                     Control Center Closes
                                                                                                    Distribution                                                  Distribution Lists, Barcodes,                                          Logged In                              Assigned                                                                                                                Out Job, Completes         Work Jacket and
                                                                       Receives                                                  Clerk Generates                                                        Section Supervisor                                      Work is                              Work Is
                                                                                                       Lists                                                         Labels and Receipts                 Notes Work as                Production Work                             Work                                                                                                                 Daily Close Out Report       Daily Closeout
                                                                  Distribution Lists or                                          Barcode Labels                                                                                                               Assigned to                         Performed and
                                                                         Labels                                                   and Receipts                                                              Received                                          Equipment                              Tracked



                                                                                                       Work Initiated By
                                                                                                       Production Units                                               Entry Made in Production                                                                                                         Information on Job Is Entered In                                                        Job Closed Out In Production
                                                                                                                                                                                                                   OK To Bind                                                                                                                                                                 Estimating and Planning System
                                                                                                                                                                  Estimating and Planning System                                                                                                          Production Estimating and
                                                                                                                                                                                                                   Notification
                                                                                                                                                                                                                                                                                                       Planning System and in PROBE


                                                                  Required Materials         Materials For           Work Printed            Competed           Work Dummies Are             Approved   Approved Dummies
                  Control Center                                  Are Ordered And                                   Dummy For The                               Sent To Customer                        Are Labeled 'OK to
                  Receives Work                Jacket                                        Work Dummy                                       Dummy                                           Dummy
                                                                   Charged To The                                  Jacket Is Prepared                             For Approval                                Bind'
                     Jackets                                      Apprpriate Jacket




                                                                                                                                                                         If Necessary                            Noted in Production Estimating
             Work Is Logged In To Production                       Entries Are Made in Production                                                                                                                    and Planning System
             Estimating and Planning System                       and Estimating Planning System
GPO Wide                                                                                                                                                                                            Government Printing Office


             Small Package                                                                                                                                                                                                                                                                             Transportation & Delivery
                                                                                                                                                                                                                                                                                                          (Business Process)
                                                                       Small                                                                                                                                                                                                                               System Architect
                                 Small         Submit Small           Packages                                                                                                                                                                                                                         Thu Mar 23, 2006 10:02
                                Package         Package To                                                                                                                                                                                                                                                    Comment
                                               Transportation




Customer                                                                                                                                                                                      Agency Publishing Services Team
             Red Jacket Distribution Lists
 Service
                              Bill of Lading                        Request for
                                                  Submit            Bill of Lading
                                 Request
                                               Request for Bill
                                                 of Lading


                                                                                                                                                                                                        Production Planning
             Black Jacket Distribution Lists

                               Distribution     Submit Black
                                  Lists           Jackeet
                                                 Distribution
                                                    Lists




Production                                                                                               Record Room                                                                                      Delivery Section
                                                                                                         Printed Work                                                                                                                                             Congressional                                                          Receipt and Delivery Data
                                                                                                                                                                                                                                                                                                     Log Receipt Of
                                                                                                                                                                                                                                                                     Record                                                               Entered Into Production
                                                                                                                           Congressional Record                                                                                                                                                      Congressional
                                                                                                                                                                                                                                                                                                        Record                        Estimating and Planning System
                                                                                                                             and Delivery Slip


                                                                                                                                                                                                                                                                                       Logged In Record
                                                                                                                                                                                                                                                                                           Delivery                                                                                                   Origin of Delivery
                                                                                                Central Receiving Delivery                                                                                                                                                                                                                                                                             (GPO Section)
                                                                                                                          Central Receiving Delivery                                                                               Logged In                                                                                                              Driver Completes               Copy of
                                                                                                                                                              Receive Work                                 Log Delivery                             Type of                                       Create Trip
                                                                                                                              and Delivery Slip                                    Delivery Slip                                    Delivery                            Other Delivery                                             Delivery              Delivery and Returns            Receipt
                                                                                                                                                              and Delivery                                 Into Manual                              Delivery                                    Manifest for Driver
                                                                                                                                                                                                                                                                                                                                                          Signed Receipt to
                                                                                                                                                                  Slip                                     Record Log                                                                           and Assign Truck
                                                                                                                                                                                                                                                                                                                                                            Delivery Office

                                                                                                 Other Press and Bindery
                                                                                                      Printed Work
                                                       Black Jacket
                                                      Distribution Lists                                                   Other Press and Bindery
                                                                                                                           Delivery and Delivery Slip                                                                                                                                                                                                                                    Customer Signs Delivery
                                                                                                                                                                                                                                                                                                                                                           Copy of
                                                                                                                                                                               Driver Picks Up Delivery and Receipt and Completes                                                                                                                                                       Receipt and Receives Copy
                                                                                                                                                                                                                                               Returns With Signed Delivery                                                                                Receipt
                                                                                                                                                                                      Manifest Information At Time of Pickup
                                                                                                                                                                                                                                                  Receipt And Manifest

                                                                                                Building 4 Printed Material

                                                                                                                                                Receive Call               Building 4                  Create                 Building 4        Driver Completes                  Copy of Delivery                                      Signed Delivery
                                                                                                                                                                                                                                                                                                                  Delivery Is
                                                                                                                          Phone Call            From Building           Delivery Request            Manifest and               Delivery           Delivery and                       Receipt                                                Receipt
                                                                                                                                                                                                                                                                                                                 Logged Into
                                                                                                                                                4 To Arrange                                       Dispatch Truck                              Returns Paperwork
                                                                                                                                                                                                                                                                                                                 Manual Log
                                                                                                                                                   Delivery                                          for Pickup                                     To Office
                                                                                                                                                                                                                                                                                                                    Book
                                                                                                                                                                                                                                                                                                                                                        Delivery Section Archives


                                                                                                                                                                                                    Transportation Management
                                                                                                                                                  To Bindery
                                                                                                                                                                                                                                                                                                          To Delivery Section

                                                                                                                                                                                                                      Small Package,                           Send Package              Local Delivery
                                                                                                                                                                                                                       Local Delivery                           and Delivery               Package
                                                                                                                                                                                                                                                               Slip to Delivery
                                                                                                                                                                                                                                                                   Section
                                                                                                                                                         Package and/or
                                                                                                                                                         Distribution List
                                                                                                                                                                                                                                                                                                                                                                                                              To Carrier
                                                                                                                                                                                                                                                                                              Label and
                                                                                                                                                                                                                           Small Package,                        Generate                     Package
                                                                                                                                                 Return Black                                                                                                    Label For
                                                                                                                  Package and/or                                                                                          Non-local Delivery                                                                                                                                          Copy of Bill
                                                                                         Receive                                                     Jacket           Package Information            Determine                                                 Small Package
                                                                                                                  Distribution List                                                                                                                                                                                                                                                 (Black Jackets)
                                                                                        Packages                                                Distribution List                                    Shipping                                                     Carrier
                                                                                          and/or                                                   to Bindery                                         Method
                                                                                     Distribution List                                                                                                                                               Label Created in Ship Manager                             Assign Carrier, Enter
                                                                                                                                                                                                                                                                                                             Shipping Information/Cost
                                                                                                                                                                                                                                                                                                                                                                                                      To Contractor, Files, Misc.
                                                                                                                                                                                                                          Black Jackets,
                                                                                                                                                                                                                     Bill of Lading Required                    Retrieve and
                                                                                                                                                                                                                                                                                        Black Jackets           Generate Bill of                                Create Copies
                                                                                                                                                                                                                                                                 Enter Data                                                            Bill of Lading
                                                                                                                                                                                                                                                                                                                   Lading                                           of Bill
                                                                                                                                                                                                                                                                                                                                                                                       Copy of Bill
                                                                                                                                                                                                                                                                                                                                                                                      (Red Jackets)

                                                                                                                                                                                                                                                     Data Entered in Production
                                                                                                                                                                                                                                                   Estimating and Planning System

                                                                                                                                                                                                                                                                                                                                                                                                      To Financial Management
                                                                                                                                                                                                                           Red Jackets,
                                                                                                                                                                                                                     Bill of Lading Required                    Retrieve and
                                                                                                                                                                                                                                                                                          Red Jackets
                                                                                                                                                                                                                                                                 Enter Data
                                                                                                                                                                                                                                                                                                                                                                                       Copy of Bill
                                                                                                                                                                                                                                                                                                                                                                                      (All Jackets)

                                                                                                                                                                                                                                                      Data Entered In Procurement
                                                                                                                                                                                                                                                       Information Control System
  Customer Agency


Initiates Blank                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Trucking            Give to trucking         Receipt to
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Company                                  Trucking Company                                                                                                                                 Blank Paper Sales
Paper Request                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      company driver                                                                                                                                                       (Business Process)
                  Internal       Creates                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Validates Stock and Verifies Receipt                                                                                                                                                                                                                    System Architect
                  Request     Standard Form                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Thu Mar 23, 2006 14:58
                                    1                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Comment
                                                                                                                                                                                                                                                                                                                                                                                                                       Paper                                                                               Delivery                                    Delivery
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Receives Paper      Receipt           Signs Delivery
                                                                                                                                                                                                                                                                                                                                                                                                                      Shipment                                                             Stock                                Receipt                Receipt                         GPO or Trucking Company?




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             GPO Delivery           Send to GPO
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Receipt               by Driver




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Receipt to GPO
  Vendors
                                                                                                                                                                                                                                                                                                                                                                                               Paper Mill


                                                                                                                                                                                                                                                                                                                                Receives                   Internal                                         Billing
                                                                                                                                                                                                                                                                                                                                                           Process                Fills order and                                                                                                                  Prepares
                                                                                                                                                                                                                                                                                                                             Purchase Order                                     ships to Customer           Data                                                                                                Invoice for Stock
                                                                                                                                                                                                                                                                                                                                                                                      Agency



                                                                                                                                                                                                                                                                                                                                                                                           Trucking Company




                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Paper                                                                                                                                              Verifies receipt and
                                                                                                                                                                                                                                                                                                                                                                                                                                               Receives request and          Stock                                                                                                                                               forwards to GPO
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Prepares
                                                                                                                                                                                                                                                                                                                                                                                                                                              picks up shipment from                                                                       Invoice for
                                                                                                                                                                                                                                                                                                                                                                                                                                                       GPO                  Billing                                                         Shipping
                                      Standard Form 1                                                                                                                                                                                                                                                                                                                                                                                                                    Information


                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Approved
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Delivery Receipt




  Customer Services
                                                                                                                                                                                                                                                                                                                                                                                          Requisition Section




                                                                                                                                                                                                                                        Two types of purchase are:
                                                                                                                                                                                                                                              -Open Market                                                                  Purchase Order
                                                                                                                                                                                                                                   -Term Contracts for On-Hand Purchase

                                                                                                                                                                                                                                                                                                                                                                                           Paper Acquisitions

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Logged Into Materials Management
                                                                                                                                                                                                                        Requirements                                                                                                                                                                                                                                                                                                                                                                                            Verifies receipt and                         Procurement and Control System and
                                                                                                                                                                                              Receives and                                    Decides on         Requirements      Selects                                      Creates                                                                                                                                                                                                                                                                                                                                   Production Estimating and Planning System
                                                                                                                                                                                                                         Documents                                                                           eData                                                                                                                                                                                                                                                                                                                logs into data
                                                                                                                                                                                            Reviews Purchase                                  method of            Metadata       Contractor                                 Purchase Order             The Purchase Order is created in Materials
                                                                                                                                                                                                Request                                        purchase                                                                                                 Management Procurement Control System




                                                                                                                                                                                                      Purchase
                                                                                                                                                                                                      Request                                                                                                                                                                                                                                                                                                                                                                                                                                 Confirmed
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Delivery Receipt
Plant Operations
                                                                                                                                                                                                                                                                                                                                                                                        Paper Control Section
                                                                                                                                                   In House or                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Breaks down Job Jacket and files the
                                                                                                                                             Procure from Contractor?                        Paper Control Specialist                                                                                                                                                                                                                                                                                                                                                                                                                                                         Brown jacket and Prepares White jacket
                                                                                                                                                                        Procure                Creates a Purchase              Purchase Request is created in Materials                                                                                                                                                                                                                                                                                                                                                                                                           for Finance and Administration
                                                                                                                                                                                                    Request                    Management Procurement Control System

                              Paper Control             Standard          Determination          Standard Form 1           Cut Work           Brown and                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Verified               Close Job in
                                                         Form 1                                   with Metadata                               White jacket                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Receives receipts and           Receipts                Production
                             Specialist reviews                            of Source for                                  Jacket and
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                verifies delivery with                               Estimating and
                                 package                                  Stock and Price                                Billing Jacket                                                                                                                                                                                                                                                                                                   Government Bills                                                                                                                                                                             customer                                     Planning System
                                                                                                                                                                                                                                             Cut and Pack?                                                                                                                                                                                   of Lading
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Paper                  Invoice                     Invoice for
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Stock                                               Shipping
                                   -Look in Materials Management Procrement Control System for                                                                          Ship from                    Obligate                                                      Requires Cut      Initiates request for           Brown Work
                                                                                                       Brown work jacket and White billing jacket                       Warehouse                                           Metadata                                and Pack                                            Jacket
                                                          -Stock Availability                                                                                                                       Inventory                                                                        Bindery to Cut and
                                             -View Current Paper Stock Levels Report                 information entered into Production Estimating                                                                                                                                       Pack Stock
                                                     -View Paper Pricing Report                                  and Planning System
                                                      -View GPO Paper Catalog
                                                                                                                                                                                                                                                                                                                                                                                         Stores (Warehouse)
                                                                                                                                                                                        Inventory Obligated In Materials                            Not to Cut
                                                                                                                                                                                    Management Procurement Control System                           and Pack
                                                                                                                                                                                                                                                                                                                                                  Receives request to          Requested
                                                                                                                                                                                                                                                                                                                                                 send stock to Bindery           Stock
                                                                                                                                                                                                                                            Issues Picking            ePicking        Stock issued from
                                                                                                                                                                                                                                                                       Ticket                                                                      for cut and pack
                                                                                                                                                                                                                                                Ticket                                 Stores through
                                                                                                                                                                                                                                                                                      MMPCS Process


                                                                                                                                                                                                                                                                                                                                                                                                Bindery
                                                                                                                                                                                                                                 Picking Ticket Issued In Materials
                                                                                                                                                                                                                              Management Procurement Control System                                                                                                                                                      Updates PEPS
                                                                                                                                                                                                                                                                                                                                                                                                                        and Brown Jacket
                                                                                                                                                                                                                                                                                                                          Create Picking      Picking                                      Cut and Pack
                                                                                                                                                                                                                                                                                                                              Ticket          Ticket                                        stock per
                                                                                                                                                                                                                                                                                                                                                                                             request



                                                                                                                                                                                                                                                                                                                                                                                       Shipping and Receiving
                                                                                                                                                                                                                                                                                                                   Picking Ticket Created In Materials
                                                                                                                                                                                                                                                                                                                Management Procurement Control System
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Confirmed
                                                                                                                                                                                                                                                                                                                                                                                                     Stock Prepared                              Requests GBLs                                                                                                                                    Confirms delivery                                                                         Closed Out
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Delivery Receipt
                                                                                                                                                                                                                                                                                                                                                                                                         to Ship                                  from GBLS                                                                                                                                      and signed receipts                                                                          Jacket



                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Trucking
                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Company
                                                                                                                                                                                                                                                                                                                                                                                                                         Stock with
                                                                                                                                                                                                                                                                                                                                                                                       Receives request to             Request to Ship                                                        Loads Delivery
                                                                                                                                                                                                                                                                                                    Stock to Ship                                                                       ship stock from                                                                                      Truck with Stock
                                                                                                                                                                                                                                                                                                                                                                                          Warehouse                                                                    GPO Delivery
                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Receipt


                                                                                                                                                                                                                                                                                                                                                                                                                                         GPO Delivery or Trucking Company?


    Finance and Administration
                                                                                                                                                                                                                                                                                                                                                                                           Accounts Payable

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Receives                                  Receives
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Invoice for Stock                           Invoice for              The invoices are compared and validated with the
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Shipping            Purchase Order, shipping documents, and Receipts as well
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  as PEPS, MMPCS, and any other pertinent information.

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Shipping
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Invoice
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       End Accounts Payable
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Invoice for                                     Voucher                                       File
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Examine                             Create Voucher
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Paper Stock                                       Data                                      Documents
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Invoices                            and Authorize
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Payment                                                                                                          Billing information is gleaned from
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    PEPS and GBLS and entered into
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Oracle Financials

                                                                                                                                                                                                                                                                                                                                                                                         Accounts Receivable
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           End Accounts Receivable


                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Brown and                             Enters billing          Billing         Bill Customer            Filed Accounts
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      White jacket       eBilling            information          Documents             Agency            Receivable Documents




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Usually billed using IPAC, however,
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            some direct billing can be done
Customer Services
                                                                                                                                          Requisition Section                                                                     Financial Trail for In-house
                                                                                                                                                                                                                                  Work (Business Process)
                                                                          Enters Agency                              At this point, the job is assigned a Jacket Number                                                               System Architect
             Begin Tracking/Financial Process                              Jobs into the                                                                                                                                           Thu Mar 23, 2006 15:28
                                                                                                                      and a physical work jacket and a physical billing
                                                                          Production and
                                                                                                                     jacket is made out. The orginal paper work such                                                                      Comment
                                     Agency Furnished Materials             Estimation                                as the Standard Form 1 is placed into the billing
                                                                             Planning                                  jacket and a copy is placed in the work jacket.
                                                                             System

                                                                                                                                Congressional Publishing Management
               Jobs that originate in congress
                                                                              Enters                                                                                                                                      Congressional
                                                                          Congressional                                                            Congressional                                                          Billing Jacket
                                   Materials supplied by congress          Jobs into the                                                           Billing Jackets
                                                                          Production and
                                                                            Estimation
                                                                         Planning System

                                                                                                                                      Agency Publishing Teams

                                                                                                                                                                              Billing Jacket                                       Agency
                                                                                                                                                                                  kept in                                       Billing Jacket
                                                                                                                                                                                Customer
                                                                                                              All materials and                                               Services until                                    If a job requires graphic work, Creative Services
                                                                                  All furnished materials      Work Jackets                                                        Job is                                          will Probe time and enter other charges into
                                                                                  and the Work Jacket                                                                          completed.                                          Production Estimating and Planning System

                                                                                                                                          Creative Services
                                                                                                                                                                                      Billing jacket with copies
                                                                                                                                                                                     of all pertinent paper work.
                                                                                                                                                                                                                                       Work                          Work Jacket is
                                                                                                                                             Congressional                                                                            Request
                                                                                                                                             Billing Jackets                                                                                                          necessary
                                                                                                                                                                                                                                     Completed
                                                                                                                                                                                                                                       Work




Plant Operations
                                                                                                                                         Production Planning



                                                                                                     Estimate cost          Job requirements and                          Job Requirements                                 Job requirements are taken from the specifications
                                         At this point, the plan, schedule and                                               Material Obligation                             entered into
                                         production instructions are written on                      and materials                                                                                                         on the Standard Form 1. The material obligations
                                                                                                      for the job                                                        Production Estimating                             are taken from inventory in Materials Management
                                                    the work jacket.                                                                                                     and Planning System                                          Procurement Conrol System.


                                                                                                                                              Pre-Press                                              Work
                                                                                                                                                                                                     Jacket

                                                                                                                                  All Pre-Press costs for                    Work Jacket
                                                                                                                                  the job are entered into                   With Pertinent
                                                                                                                                   Production Estimating                      Paper Work
                                                                                                                                   and Planning System


                                                                                                                                              Pressroom                                                Work Jacket
                                                                                                                                                                                                        with Data
                                                                                                                All Press Room charges for time are                            Work Jacket
                                                                                                                entered into PROBE. Material costs                            with additional
                                                                                                                and waste is entered into Production                           information
                                                                                                                  Estimating and Planning System                             from Pre-press



                                                                                                                                               Bindery                                                  Work Jacket with
                                                                                                                                                                                                   information from pressroom
                                                                                                                                                                              Work Jacket
                                                                                                                      Time is entered into PROBE.                                  with
                                                                                                                      All other costs into Production                        instructions for
                                                                                                                     Estimating and Planning System                              Bindery


                                                                                                                                                                                                  Work Jacket for
                                                                                                                                       Shipping and Receiving                                     completed Job

                                                                                                                                                                              Work Jacket                              Completed
                                                                                                                 Time is entered into PROBE.                                  with Shipping                            Job Jacket
                                                                                                                  Other costs into Production                                  instructions
                                                                                                                Estimating and Planning System                               and distribution
                                                                                                                                                                                   lists


                                                                                                                                            Transportation      Government                       Request for Government
                                                                                                                                                                Bill of Lading                       Bill of Lading


                                                                                                       Determination if shipment needs Government Bill                        Government
                                                                                                       of Lading for commercial shipping. If so, they are                    BIll of Lading if
                                                                                                         sent to Shipping. The system used is GGBLS.                              needed




Finance and Administration
                                                                                                                                         Accounts Receivable

                                                                                                                                                                                                                                                           Moves into Financial Systems
                                                                                                                                                                       The last area working on a Job sends the Jacket to
                                                                                                                                                                     Accounts Receivable. Billing Section closes the job out                  Work Jacket
                                                                                                                                                                                                                                             for completed         Billing information
                                                                                                                                                                     in Production Estimating and Planning System. Billing
                                                                                                                                                                     received Jacket Cost Summaries (JCS) from the Work                           Job
                                                                                                                                                                       in Process System (WIP). Billing process is begun.


                                                                                                                                                                                                                                             Plant billing is a manual process performed
                                                                                                                                                                                                                                           by Printing Specialists. They get information
                                                                                                                                                                                                                                          from WIP, Production Estimating and Planning
                                                                                                                                                                                                                                       System, and the Finished Work System. They collect
                                                                                                                                                                                                                                            the Billing Jackets from Customer Services.

								
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