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CANADA PROVINCE OF QUEBEC MRC VALLÉE-DE-LA-GATINEAU MUNICIPALITY OF KAZABAZUA Minutes of the regular council meeting held October 1, 2009 at 7 :30 p.m. at the Kazabazua Community Centre located 26 Begley Road in Kazabazua. Were present: Mr. Adrien Noël Mayor Mr. Robert Rowan Seat 1 Mr. Ota Hora Seat 2 Ms. Melanie Irwin Seat 4 Mr. Ronald Marengère Seat 5 Mr. Robert Pétrin Seat 6 Was absent: Mr. Florimond Latourelle Seat 3 Also present: Pauline Marenger, Director General / Secretary-Treasurer. Opening of the meeting Forming quorum in the presence of his honour the Mayor, Mr. Adrien Noël, who declares the meeting open at 7:30 p.m. in the presence of approximately15 tax payers. Question period Agenda Following the question period, the Mayor presents the agenda as follows: 1. General Administration 1.1 Opening of the meeting 1.2 Question period 1.3 Adoption of the agenda 1.4 Adoption of the minutes from the regular council meeting held on September 1, 2009 1.5 Approval of salaries and remittances for September, 2009 1.6 Approval of accounts paid in September, 2009 2. Public Security 2.1 AirMédic – Air Ambulance – Request for dantion of 0,10¢ per resident 3. Transport 3.1 4. Environmental Hygiene & Sanitation 4.1 5. Health and welfare 5.1 6. Land use planning and Development 6.1 Nomination of the Municipal Inspector – For the application of the interim control by-law number 2009-206 7. Recreation and culture 7.1 For translation purposes only – French version prevails 8. Miscellaneous 8.1 Request to support – To use the compost from the septic treatment plant 8.2 Pontiac Snowmobile Club – Annual request to pass on Municipal roads and property 9. Question period 9.1 10. Closing of the meeting 10.1 Sandra Lacharity, Assistant Director General – Secretary Treasurer Director General / Secretary-Treasurer 2009-10-169 ADOPTION OF THE AGENDA It is proposed by Ota Hora Seconded by Robert Pétrin And resolved: That the agenda for the meeting of October 1, 2009 be adopted with the following additions: 1.7 Extension of the probation period of the work contract for the Director General up to January 2010. 6.2 Toponomy – Private road parallel to Chemin Lac Holmes 8.3 Blinds at the Community Centre 8.4 Old age retirement village 8.5 Mayor`s breakfast – United Way Adopted by Councillors 2009-10-170 ADOPTION OF MINUTES FROM THE REGULAR COUNCIL MEETING HELD SEPTEMBER 1, 2009 It is proposed by Robert Pétrin Seconded by Mélanie Irwin And resolved: That the minutes from the regular Council meeting held September 1, 2009 be adopted as submitted by the Secretary-Treasurer. Adopted by Councillors 2009-10-171 APPROVAL OF SALARIES PAID IN SEPTEMBER 2009 AND REMITTANCES TO PAY It is proposed by Melanie Irwin Seconded by Ronald Marengère And resolved: That the salaries paid for periods 36 to 38 for September, 2009 representing an amount of $ 19,008.36 be accepted. That the federal and provincial remittances which represent an amount of $ 7,976.24 for salaries paid in September, 2009 be accepted and paid in September 2009. For translation purposes only – French version prevails That the Retirement plan remittances which represent an amount of $1,324.84 for salaries paid in September 2009 be accepted and paid. Adopted by Councillors 2009-10-172 APPROVAL OF ACCOUNTS PAID IN SEPTEMBER 2009 It is proposed by Robert Pétrin Seconded by Robert Rowan And resolved: That the accounts paid in September, 2009 totalling $ 76,526.33 on purchase journals 256 and 257 be approved. Adopted by Councillors 2009-10-173 EXTENSION OF THE PROBATION PERIOD OF THE DIRECTOR GENERAL UP TO JANUARY 8, 2010 CONSIDERING THAT probation period of the Director General should end October 8, 2009; It is proposed by Ota Hora Seconded by Robert Pétrin And resolved: That the probation period of the Director General be extended until January 8, 2010 with the same salary and benefits agreed in resolutions 2009-04-065 and 2009-05-93 and that the new Council negotiates a working contract with the Director General. Adopted by Councillors 2009-10-174 AIR AMBULANCE – REQUEST FOR DONATION OF 0,10¢ PER RESIDENT CONSIDERING THAT a request for financial aid representing a donation of 0,10¢ per resident was received by AirMédic Ambulance Aérienne; CONSIDERING THAT AirMédic is a service for Quebec residents; It is proposed by Melanie Irwin Seconded by Ronald Marengère And resolved: That this Council authorizes a donation of $127.10 to AirMédic. Adopted by Councillors For translation purposes only – French version prevails 2008-10-175 NOMINATION OF THE MUNICIPAL INSPECTOR – FOR THE APPLICATION OF THE INTERIM CONTROL BY- LAW NUMBER 2009-206 CONSIDERING THAT the Interim Control By-law #2009-206, article 3.7 stipulates that all municipalities affected by the application of this by-law must, by resolution, nominate a municipal employee to apply the by-law on it’s territory; It is proposed by Ronald Marengère Seconded by Robert Pétrin And resolved: That this Council nominates the Municipal Inspector, Sandra Lacharity as the municipal employee in charge of applying this by- law. Adopted by Councillors 2009-10-176 TOPONOMY – THE ROAD PARALLEL WITH CHEMIN LAC HOLMES CONSIDERING THAT a request to name a private road, parallel to chemin Lac Holmes, has been received; It is proposed by Robert Pétrin Seconded by Ronald Marengère And resolved: That this Council names this road: Privé Molyneaux Private. Adopted by Councillors 2009-10-177 REQUEST OF SUPPORT – TO USE THE COMPOST FROM THE SEPTIC TREATMENT PLANT CONSIDERING THAT a written request was received asking that Council apply to the Ministry of the Environment for the authorization to use the compost from the waste water treatment plant; It is proposed by Robert Pétrin Seconded by Ronald Marengère And resolved: That this Council does not support this request. Adopted by Councillors 2009-10-178 PONTIAC SNOWMOBILE CLUB – ANNUAL REQUEST TO PASS ON MUNICIPAL ROADS AND PROPERTY CONSIDERING THAT the Pontiac Snowmobile Club has filed a request for renewal of right of passage for their snowmobile trail; It is proposed by Ronald Marengère Seconded by Robert Pétrin For translation purposes only – French version prevails And resolved: That this Council authorizes this right of passage. Adopted by Councillors 2009-10-179 NEW BLINDS AT THE COMMUNITY CENTRE CONSIDERING THAT the Funeral Luncheon Committee has offered to purchase and donate new blinds for the Community Centre conditional to having the blinds installed by municipal staff; It is proposed by Ota Hora Seconded by Robert Pétrin And resolved: That this Council accept this offer and thanks the members of this Committee. The new blinds will be installed by the janitor. Adopted by Councillors 2009-10-180 AFFECTATION OF AN AMOUNT OF $25,000.00 It is proposed by Ota Hora Seconded by Melanie Irwin And resolved: That an amount of $25,000.00 be affected. Adopted by Councillors 2009-10-181 AUTHORISATION TO TAKE THE AFFECTED AMOUNT OF $25,000.00 FOR A DONATION TO THE GATINEAU VALLEY RETIREMENT VILLAGE PROJECT It is proposed by Ota Hora Seconded by Melanie Irwin And resolved: That this Council authorizes that the amount of $25,000.00 be taken out of the affectation. Adopted by Councillors 2009-10-182 FINANCIAL CONTRIBUTION OF $25,000.00 TO THE GATINEAU VALLEY RETIREMENT VILLAGE TO SUPPORT THE PURCHASE OF LAND CONSIDERING THAT the Gatineau Valley Retirement Village (GVRV) a not-for-profit oganization was created and obtained its Charter from the province of Québec on October 16, 2008; For translation purposes only – French version prevails CONSIDERING THAT the GVRV has as its mandate the creation in Kazabazua of a continuous care facility for older adults and disabled persons serving the MRC Vallée-de-la-Gatineau; CONSIDERING THAT 85% of the 158 participants in a survey administered by the Université du Québec en Outaouais support this initiative; CONSIDERING THAT the Municipality has the funds available left over from the 2008 budget; CONSIDERING THAT the potential for tax revenues from the GVRV is considerable and that the Municipality would recuperate its investment in the future; CONSIDERING THAT the Executive of the GVRV, lead by Mrs. Lola Brown, requested from the Municipality of Kazabazua, its Mayor and Council, a $25,000 contribution towards the project to assist in the purchase of the land and that this contribution will open doors for further contributions from other public sector partners; It is proposed by Robert Rowan Seconded by Ota Hora And resolved: That this Council grant $25,000 to the Gatineau Valley Retirement Village. The Mayor, Adrien Noël requests the vote: For: Melanie Irwin Ronald Marengère Robert Pétrin Adopted by Councillors 2009-10-183 MAYOR`S BREAKFAST – UNITED WAY CONSIDERING THAT the Cultural, social and golden age Association of Kazabazua is organizing, as they have done in past years, the Mayor’s breakfast with proceeds going to the United Way Gatineau Valley Zone; CONSIDERING THAT a request was made for donation of $250.00 and the use of the Community Centre for the breakfast; It is proposed by Ota Hora Seconded by Robert Rowan And resolved: That this Council authorizes a donation of $250.00 to United Way Gatineau Valley Zone and also authorizes the use of the Community Centre, free of charge. Adopted by Councillors For translation purposes only – French version prevails Question period 2009-10-184 CLOSING OF THE MEETING It is proposed by Robert Rowan Seconded by Ota Hora And resolved: That the regular meeting of Council of October 1, 2009, is closed at 7:58 p.m. Adopted by Councillors Adrien Noël Pauline Marenger Mayor Director General Secretary-Treasurer For translation purposes only – French version prevails
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