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WORD PROCESSING 101

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					AN INTRODUCTION TO:




   POWERPOINT
ORIGINS
WHAT IS POWERPOINT?

   It is a “slide’ based presentation system
   Slides can contain:
    –   Text
    –   Pictures
    –   Movies
    –   Diagrams
    –   Sounds
SLIDE LAYOUT

   Each slide has it’s own basic
    layout. This is chosen from
    available “templates” which
    set the basic “where and
    what” on each slide
   The number of templates
    available will depend on
    version – release &
    “package”
   May be able to get more
    from Microsoft Download
    Centre
LAYOUTS MAY CONTAIN:

   Text Areas only
LAYOUTS MAY CONTAIN:

   Titles + Graphic Areas
LAYOUTS MAY CONTAIN:

   Mixed Titles, Text & Graphic Areas
LAYOUTS MAY CONTAIN:

   Miscellaneous layouts
ON STARTING A NEW PRESENTATION
WHERE DO WE FIND THE
TEMPLATES?

   Click “Format” & then
    “Slide Layout”
   The templates will
    appear on the right
    hand side of the screen
WHAT DO WE GET?

   Each template has working areas pre-
    defined
   To work in an area, click on it – note that the
    area is then outlined and there are “handles”
   The handles let you modify the size of the
    area on a slide by slide basis
A WORK AREA HAS BEEN SELECTED
CHANGING THE LAYOUT OF A SLIDE

   Clicking a different template changes the
    layout of the slide showing currently
   Remember – if you have added to the slide
    [text or pictures – changing the layout may
    affect the work you have done
CREATING TEXT

   Click on a Text box
   Type required text
   Note the Toolbars – basically the same as Word –
    with some useful additions
INSERTING GRAPHICS

   Two ways:
   The “Insert” Menu
   Shortcut in a Graphic
    area
DESIGN TEMPLATES

   Design templates further modify the slide
    layout by applying a pre-set “cosmetic
    overlay”.
   “Design” & “Layout” interact
   If you want the selected design to apply to all
    slides then use “Master Slide”. If this is the
    case, it is best to do this first as may affect
    work done
WHERE ARE THEY

   Click Format – Slide
    Design
   REMEMBER –
    Selecting a design
    while in “Normal View”
    applies the design only
    to the current slide
   Double clicking on a
    design permits changes
    to things like colour
THE MASTER SLIDE

   Click View – Master –
    Slide Master
   When the Master Slide
    is on screen you can
    apply a design or any
    other “feature” you want
    on every slide – such
    as a logo
YOU WILL SEE
BACKGROUND

   You can adjust the
    “Background”
BACKGROUND

   Choose if applies to all
    slides or just the current
    slide
WHEN A SLIDE IS COMPLETE

   Two ways to “insert” a
    new slide
   Slide is inserted
    immediately after the
    current one on screen
OTHER COMMON USAGE

   Slide Transition
   Slide Animation
SLIDE TRANSITION

   Slide Transition is the visual effect as slides
    change
   Transition includes how the slides advance -
    automatically [including time] or manually
   We move to the next slide with NO transition
SLIDE TRANSITION

   This time we will have a transition effect
APPLYING TRANSITION

   Click Slide Show –
    Slide Transition
APPLYING TRANSITION

   On the right side of the
    screen you will see this
TRANSITION EFFECTS

   If “autopreview” [at bottom of transition panel]
    is checked, clicking an effect shows you what
    it will look like
   Care with effect speed - some effects can be
    unpleasant if too fast
   Note the ability to control how slides advance
    - manually or automatically. If automatically,
    may set a time - NOTE: this may be affected
    by ANIMATION
SLIDE ANIMATION

   Controls how the slide content appears
   This slide has NO animation – all the content
    appeared simultaneously
SLIDE ANIMATION

   Controls how the slide content appears
   This slide has animation - this line did not
    appear until a separate mouse click was
    given
   There was also a visual effect on each slide
    element [title, lines]
BASIC ANIMATION

   Click Side Show –
    Animation Schemes
BASIC ANIMATION

   These are pre-set
    animation schemes
   Only one effect per
    slide – no speed control
   In some cases, the
    effect differs in different
    text areas
   Main text always line-
    by-line
CUSTOM ANIMATION

   Fully designed by user
   Set up on a slide by
    slide basis
   Deals with each
    element of the slide
    individually
CUSTOM ANIMATION

   The Custom Animation
    panel appears on the
    right hand side of the
    screen
   Initially it is blank – no
    elements have been
    selected or animated
CUSTOM ANIMATION

   Each element can have
    an Entrance, Emphasis
    & Exit Effect
   The example picture on
    this slide has all three -
    in this case, they are
    “triggered” one by one
    by mouse click
   Finally, the slide exits
CUSTOM ANIMATION

   Here we see the
    animation list for the
    preceding slide
   Note the colour coding
    –   Green = Entrance
    –   Yellow = Emphasis
    –   Red = Exit
   This is only part of the
    story
CUSTOM ANIMATION
SOME NOTES

   Any slide element that is not “animated” will
    appear when the slide starts
   Elements can be animated in any order
    desired
   Effects have to be in order [must enter before
    emphasis]
   Effects do not have to follow each other
ADDING AN EFFECT

   Select the element –
    highlight text or click a
    picture
   Click “add effect”
   Click type of effect
    desired to see list of
    available effects
   Click effect chosen
YOU WILL SEE

   How the effect is
    started
   Motion Path [Direction]
    – this varies by effect
   Effect speed
   Effect “menu”
EFFECT START OPTIONS

   Three options
MOTION PATH OPTIONS

   Varies by effect
SPEED OPTIONS

   Speed is an important
    part of effect
   Some effects are
    unpleasant for the
    viewer if too fast
EFFECT MENU

   Clicking on the element
    lets you change the
    effect selected or
    remove it [the effect,
    not the element]
EFFECT MENU

   Click the drop down to
    see further options
   At this point we are only
    going to look at “timing”
   NOTE: timing is only
    relevant IF effects are
    happening
    automatically
TIMING

   We can set a “delay” in
    seconds
   In this example, the
    element we are working
    on will take place “after
    the previous” action
    and with a time delay
   Set the time to allow
    the viewing needed
TIMING

   It will be fairly normal – in automatic mode –
    to put a delay on each element/effect
   If – under “transition” – we have set a time for
    the slide to change automatically then we
    have to consider the total “delay” time set for
    elements.
   If this is greater than the “transition” time
    setting, the slide will change immediately the
    last effect is complete
TIMING

   If the last effect is an “exit” this probably does
    not matter
   BUT if viewing time is still needed then the
    transition time will need to be increased.
   NOTE: This may need to be increased more
    than expected – this works in a somewhat
    variable manner
FINAL THOUGHTS

   Using PowerPoint is not difficult but does
    need some time and experiment for best
    results
   CAUTION NOTE: Some more complicated
    effects, when used with larger sized text, can
    cause a hang up. Change effect to
    something simpler or reduce text size

				
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posted:7/9/2011
language:English
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