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ELECTRICITY AUTHORITY OF CYPRUS

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									                ELECTRICITY AUTHORITY OF CYPRUS




                       TENDER NO. 176/2008




  SUPPLY OF TWO HIGH SPEED DUPLEX LASER PRINTERS TO CREATE
AN INTEGRATED PRINTING SYSTEM FOR PRINTING ELECTRICITY BILLS, etc.




                            SECTION 6




                           SCHEDULES




                                                          Section 6
                  ELECTRICITY AUTHORITY OF CYPRUS


                         TENDER No. 176/2008


                             SCHEDULES


CONTENTS


SCHEDULE A      - CLARIFICATIONS / AMENDMENTS TO TENDER DOCUMENTS
SCHEDULE 1        TECHNICAL SPECIFICATIONS
SCHEDULE 2        PRICES AND TERMS OF QUOTATION (RATES AND PRICES)
SCHEDULE 3/3A   - MAINTENANCE PRICES & LOCAL ONLINE SUPPORT
SCHEDULE 4      - SUMMARY OF TENDER
SCHEDULE 5      - DECLARATION BY CONTRACTOR
SCHEDULE 6      - PRICE VARIATIONS - GENERAL
SCHEDULE 7      - DEPARTURES FROM THE REQUIREMENTS OF THIS TENDER
                  DOCUMENT
SCHEDULE 8      - GENERAL QUESTIONNAIRE
SCHEDULE 9      - ALTERNATIVE TENDERS




                                                              Section 6
                                SCHEDULE „A‟

                   ELECTRICITY AUTHORITY OF CYPRUS

       CLARIFICATIONS / AMENDMENTS TO TENDER DOCUMENTS

The Tenderer shall state below all clarifications/amendments issued and confirm that
they have been taken into account in this Tender.

IMPORTANT: Before completing this schedule, please make sure that you have
considered all Amendments and Clarifications which were issued by EAC for
this Tender.




     Signed: ………………………………………………

     On behalf of: ……………………………………….

     Date: ………………………………………………...
                                                    AMENDMENT NO. 1 dated 25/11/2008


                              ELECTRICITY AUTHORITY OF CYPRUS
                                    TENDER NO. 176/2008
                                      SCHEDULE NO. 1
                                 TECHNICAL SPECIFICATIONS


              Description                           Required               Proposed

Model                                  Specify

Manufacturer                           Specify

Country of Manufacture                 Specify
                                       Specify
Printing Technology

Print Speed per printer                Specify

Offline printing capability            Specify

Duplex mode                            Yes

Printer Life Cycle (A4 pages)          At least 50.000.000 2-up A4 pages

Duty Cycle (A4 pages per month)        Specify

Graphics Resolution                    At least 240, 300, 480, 680 dpi

Memory                                 Specify

Maximum Memory capacity                Specify

Greek Support                          ELOT 928
                                       Windows Applications

Emulations                             Specify

Bar Code Support                       Yes

OCR-B Support                          Yes

Form Editor                            Specify

Paper Weight                           60gr/m2 - 120gr/m2

Paper Size                             2-up A4

Paper Maximum Width                    Specify

Paper Type                             Continuous / Fanfold
                  Description                                                   Required                             Proposed

Paper Feeding                                               Pinfed and Pinless on demand by
                                                            the operator

Paper Stacker                                               Yes

System Attachments                                          Ethernet 10/100 BaseT (TCP/IP)

Administrator / Operator Console(s)                         Specify number

Noise Level                                                 Specify

Permitted Temperature range                                 Specify

Permitted Relative Humidity range                           Specify

Power Requirements                                          Specify
                                                            Specify
Physical Characteristics
(Length, Depth, Height, Weight)
                                                            Specify
Toner Life (A4 pages)

Developer Life (A4 pages)                                   Specify

Other consumables                                           Specify life



Signed              : ............................................................................................

On behalf of : ............................................................................................

Date                : ............................................................................................
                                     ELECTRICITY AUTHORITY OF CYPRUS
                           TENDER NO. 176/2008 – CLOSING DATE 26/11/2008
                                      SCHEDULE NO. 2
                     PRICES AND TERMS OF QUOTATION (RATES AND PRICES)

Each Tenderer is directed to enter below the price at which each item listed will be supplied.
The prices must be duty free for delivery to the Authority’s Head Office in Nicosia.

A/A                                         Description                                                           Prices in euro
                                                                                                                       (€)

  1      Hardware required for the supply, installation and
         commissioning of an integrated Printing System utilizing
         two (2) high-speed Duplex Laser Printers.


  2      Software required for the commissioning and operation of
         an integrated Printing System utilizing two (2) high-speed
         Duplex Laser Printers.


  3      Maintenance & Cost for Consumables of the Printing
         System for a seven-year period after the two-year
         guarantee period (price brought forward from Schedule 3).


  4      Local Onsite Support (price brought forward from
         Schedule 3A).


  5      Training of the Authority’s personnel (covering the
         operation and first-level maintenance of the offered
         equipment and software) as well as training required for
         the operation of any form-design software offered.


  6      Documentation & Manuals


  7      Other (i.e. Dust / Fume / Odor control facility, funnels etc.)


         GRAND TOTAL AMOUNT (FORWARD TO SCHEDULE 4)


Delivery time (to Cyprus): ………………………………………….. calendar weeks
Printing System guarantee period: ………...……………………… years
Signed              : .............................................................................................
On behalf of : .............................................................................................
Date                 : ………………………………
                                          SCHEDULE NO. 3

                             ELECTRICITY AUTHORITY OF CYPRUS

                          MAINTENANCE & COST FOR CONSUMABLES

The Tenderer is directed to enter below the cost of maintenance for the requested seven-year
period after the initial 2-year guarantee period. Prices should only be stated in euro (see clause
1.8.4 of Section 1, Instructions to Tenderers).

The Maintenance services shall include the following:

  a)   Routine preventive maintenance every three (3) months.
  b)   Breakdown repairs within four (4) hours from notification.
  c)   Maintenance and operations support of Software.
  d)   Provision of all Consumable Items

All maintenance and breakdown service expenses, including all labour, materials, travelling etc.,
shall be borne by the Contractor at no charge to the Authority.

Tenderers shall consider a yearly printing volume of 6 million pages with page coverage of
4% on average.

    Year             Maintenance (€)                Cost per page (€)              TOTAL (€)
                   (Includes all labour,        (Includes all Consumable
                  materials, travelling etc.)             Items)
       1             Guarantee (FREE)           ………………... x 6.000.000
       2             Guarantee (FREE)           ………………... x 6.000.000
       3                                        ………………... x 6.000.000
       4                                        ………………... x 6.000.000
       5                                        ………………... x 6.000.000
       6                                        ………………... x 6.000.000
       7                                        ………………... x 6.000.000
       8                                        ………………... x 6.000.000
       9                                        ………………... x 6.000.000


                                TOTAL AMOUNT (Forward to Schedule 2):



           Signed: ………………………………………………………………………………
           On behalf of    : ………………. ……………………………………………………
           Date   : ……………………………………
                              SCHEDULE NO. 3A

                  ELECTRICITY AUTHORITY OF CYPRUS

                   LOCAL ONSITE SUPPORT PRICES


The Tenderer is directed to enter below the cost for the Technician who will
carry out the Local Onsite Support for a period of two years.


                      Description                          TOTAL COST
                                                           FOR 2 YEARS
                                                                (€)


 Name of technician: __________________________



 TOTAL AMOUNT (Forward to Schedule 2)



CV of proposed technician submitted (YES/NO): ……………………………….
Signed: ………………………………………………………………………………
On behalf of   : ………………. ……………………………………………………
Date   : ……………………………………
                                                  SCHEDULE NO. 4


                                  ELECTRICITY AUTHORITY OF CYPRUS


                                                SUMMARY OF TENDER




 Grand Total Amount (from Schedule “2”)

 Cost, if any, for providing Performance Bond

 TOTAL TENDER PRICE TO BE ENTERED IN
 THE “FORM OF TENDER” (SECTION 5)




Currency of Tender                                           :    …………………………………………………….

Name of Bank that shall provide the
Performance Bond (10% of Contract Price) :                        …………………………………………………….

For non-European manufacturers, please
provide the Harmonization Commodity
Code to be used for Customs purposes   :                          …………………………………………………….




Signed         : .......................................................................................

On behalf of   : .......................................................................................

Date           : .......................................................................................
                                                  SCHEDULE NO. 5

                                  ELECTRICITY AUTHORITY OF CYPRUS


                                    DECLARATION BY CONTRACTOR

We hereby confirm our acceptance to the contents of paragraph 1.31 where any imposed
antidumping or countervailing duties or if any payments are increased in respect of any
dumped or subsidized import, these shall be the responsibility of ourselves as Contractors
throughout the duration of the Contract.




Signed         : .......................................................................................

On behalf of   : .......................................................................................

Date           : .......................................................................................
                                                  SCHEDULE NO. 6

                                  ELECTRICITY AUTHORITY OF CYPRUS


                                         PRICE VARIATIONS - GENERAL

Tender Prices are firm.




Signed         : .......................................................................................

On behalf of   : .......................................................................................

Date           : .......................................................................................
                                                     SCHEDULE NO. 7

                                  ELECTRICITY AUTHORITY OF CYPRUS

                                   DEPARTURES FROM
                       THE REQUIREMENTS OF THIS TENDER DOCUMENT


 CLAUSE                                                               DETAILS
   NO.




Signed         : .......................................................................................

On behalf of   : .......................................................................................

Date           : .......................................................................................
                                           SCHEDULE NO. 8


                          ELECTRICITY AUTHORITY OF CYPRUS


                                  GENERAL QUESTIONNAIRE




Notes:

1.       Please answer all questions.

2.       Supplementary pages may be inserted if required.

3.       If the Tenderer is not the manufacturer of the goods offered then both the
         Tenderer and all main Sub-Contractors are to respond to all questions.




Signed              : ....................................................................................
Name                : ....................................................................................
Name of Company     : ....................................................................................
Date                : ....................................................................................
STRUCTURE AND ORGANISATION



     1.      Name of Company:        …………………………………………………………….

                Contact Person:      …………………………………………………………….

               Contact Address:      …………………………………………………………….

                                     …………………………………………………………….

                                     …………………………………………………………….

            Telephone Number:        …………………………………………………………….

                   Fax Number:       …………………………………………………………….

                 Email address:      …………………………………………………………….

                        Website:     …………………………………………………………….

2.        Names and addresses of associated Companies to be involved in the
          project. Please indicate clearly if a Partnership has been formed, or whether
          the associated Companies are parent, subsidiary, or otherwise:




3.        Name and address of Local Agent or any associates in Cyprus, if any:

             Name of Company:        …………………………………………………………….

                Contact Person:      …………………………………………………………….

               Contact Address:      …………………………………………………………….

                                     …………………………………………………………….

                                     …………………………………………………………….

            Telephone Number:        …………………………………………………………….

                   Fax Number:       …………………………………………………………….

                 Email address:      …………………………………………………………….
FINANCIAL STATEMENT

4.      Capital:
        Authorised: ..............................................................................................................
        Issued: .....................................................................................................................


5.      Annual value of work undertaken for each of the last five years and projected
        for current year:
    Year             Current

    Home

    Abroad


6.      Approximate value of work in hand (please state currency):




7.      Please complete the following summary of financial details for the three years in
        respect of your company (please state currency).

                                                                       Last                   2 years                  3 years
                    Year Ended
                                                                       Year                     ago                      ago
Turnover
Profit Before Interest & Tax
Interest Payments
Total Fixed Assets
Current Assets:

     Raw Materials - Work in Progress
     Bank & Cash
     Debtors
     Other

Current Liabilities:

     Creditors
     Other

Working Capital
Total Net Assets
Share Capital
Reserves
Long term loans
Total Capital Employed
RESOURCES: PERSONNEL
8.            Number of Technical staff:      …………………………………………………

        Number of Administrative staff:       …………………………………………………

RESOURCES: PLANT

9.     On the basis of the information provided in the qualification documents please
       indicate the main plant and equipment considered by the Company to be
       necessary for undertaking the project and whether this plant is already in the
       Company's ownership or will be purchased or hired.

       (Use additional sheets if necessary)




RESOURCES: OTHER

10.    If it is foreseen that any part of the Contract will be sub-contracted, state
       the type of work to be undertaken by the sub-contractor(s) and, if known,
       give the name and address of the sub-contractor(s) to be used.




11.    Manufacturing facilities (to be completed only if relevant to the Project):

              Location of factory:


              Capacity:


              Annual production of the last two years:
EXPERIENCE: GEOGRAPHICAL

 12.          Countries in which work similar to the Project has been undertaken:




 13.          Summary of experience of Company within the European Union, if any:




ADDITIONAL INFORMATION
Please add any further information that you consider to be relevant to the
evaluation of your company. If you wish to attach other documents please list
below, otherwise state "not applicable".




Signed               : .......................................................................................

On behalf of : .......................................................................................

Date                 : .......................................................................................
EXPERIENCE: RELEVANT PROJECTS COMPLETED

Please fill in information about the relevant projects completed over the past 10 years.

                                                                       Address of                        Details of identical      Percentage of       Contract       Contract
    Name and Country of Purchaser                                       Purchaser                             goods sold          participation of       Price         Date
                                                                        (give also                       (including quantities)   company in the     (clearly state
                                                                       fax number)                                                    Project          currency)




Signed               : .......................................................................................

On behalf of : .......................................................................................

Date                 : .......................................................................................
EXPERIENCE: ALL PROJECTS IN PROGRESS

Give information about all main projects in progress, including those where the company has received a letter of intent, but a
formal Contract has not yet been awarded.

   Name and country of                       Address of                  Description of             Percentage of       Value of           Value        Scheduled date
       Purchaser                             Purchaser                     the work                 participation of    Contract         completed      of completion of
                                            (give also fax                                           company in        (clearly state   and certified        work
                                               number)                                                  project          currency)




Signed       : .......................................................................................
On behalf of : .......................................................................................
Date         : .......................................................................................
                                                    SCHEDULE NO. 9
                                 ELECTRICITY AUTHORITY OF CYPRUS


                                              ALTERNATIVE TENDERS


The Tenderer is requested to give below details of any alternative tender offered.

For each alternative tender offered a complete set of all Schedules must be submitted, clearly
marking these Schedules with the words “ALTERNATIVE TENDER” for clarity.




       Signed        : ...............................................................................................

       On behalf of: ...........................................................................................

       Date         : ................................................................................................

								
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