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					                                               Yeovil Without Parish Council

      MINUTES OF THE PARISH COUNCIL MEETING OF YEOVIL WITHOUT PARISH COUNCIL, held on Tuesday
      31st Aug 2010 in the Refectory Block, Bucklers Mead Community School, St Johns Road, Yeovil
      commencing at 7pm.
      Members are reminded that the Council has general duty to consider the following matters in the exercise of any of
      its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability) Crime &
      Disorder, Health & Safety and Human Rights.
                                                   OPEN SESSION
                                       FOR YEOVIL WITHOUT PARISHONERS ONLY

      A member of the Brethren community
      25 Parishioners in regard to planning applications Key Site, Lyde Road.
      Before opening the meeting the Chairman informed Councillors that the clerk is now a qualified CiLCA clerk. She
      was congratulated and presented with a bouquet of flowers.
      Opportunity for any comments from Police, District and County Councillors.
      District Councillor Roake and County Councillor Lock. Mr Lock informed the Councillors of the impending review of
      Library services.

      575. Present
      Mrs Strong in the Chair, Mr Hill, Mr Bailes, Mrs Botham, Mr Brown, Mr Bugler, Mrs Hone,
      Mr Kingdon, Mr Lock (arrive 7:20pm), Mr Wilding.
      To receive any apologies for absence and to consider acceptance of the reasons
      Mrs Bartlett – holiday, Mrs Bugler – health, Mrs Kendall – prior engagement, Mr Wood – work commitments
      Not Present:

      Mr Snell
      576. Minutes of the Annual Meeting of Yeovil Without Parish Council held on 27th July which had been
      circulated to members in draft form, were taken as read, confirmed and signed.
      577.   Declaration of Interest
                            Reference                                    Councillor      Type
      Allotments – 581a                                                  Mr Kingdon      Personal & prejudicial
      Allotments – 581a                                                  Mr Lock         Personal & prejudicial



      Chairman’s Remarks The Chairman informed the Councillors Mr Snell correct phone number is 429973 and
      explained the necessity in forwarding Mr Scott’s letter concerning the Key Site Lyde Road to all councillors prior to
      the meeting.

      578.            NEW PLANNING APPLICATIONS FOR CONSIDERATION:
       Application
                                     Proposal                      Location                 Yeovil Without comments
           No

      10/03017/FUL     The conversion of roof space over       19 Stone Lane        No objections
                       garage                                  Yeovil Somerset
i                                                              BA21 4NN

      10/01278/FUL     Demolition of existing bungalow &       13 Primrose Lane     No objections
                       the erection of 8 dwellinghouses with   Mudford BA21 5SH
                       associated access & car parking
                       (amended plans)
ii

      10/02518/FUL     The erection of boundary                Former Yoplait       No objections
                       fencing/railings and the installation   Dairy Crest Site
                       of 12 NO. roof mounted exhaust          Copse Road
iii                    stacks
      10/0332/FUl      The erection of a permanent             Key Site Lyde Road   No objections
                       entrance feature wall adjacent          Yeovil BA21 5HR
                       access road to Lyde Road Key Site
iv                     with associated works

                                                         -1-
            Application
                                        Proposal                          Location                Yeovil Without comments
                No
            10/02968/REM   Residential development of 127           Key Site Lyde Road    The Chairman read out the comments the Parish
                           units, landscaping, open space,          Yeovil BA21 5HR       Council made in 2006 concerning the Key Site
                           infrastructure and crèche with                                 development and referred to Mr Scott’s letter.
v                          associated works                                               The meeting was closed at 7:20pm and Mr Scott,
            10/02973/REM   Residential development of 119           Key Site Lyde Road    Mr Gillett and Mr Farey made comments which
                           units, landscaping, infrastructure and   Yeovil BA21 5HR       are summarised below, meeting opened 7:35pm.
vi                         associated works                                               25 parishioners attended the Parish Council
            10/03252/REM   Residential development of land          Key Site Lyde Road    meeting held on 31st August 2010. The following
                           comprising of 63 units, landscaping      Yeovil BA21 5HR       points were raised during the Public Session,
                           infrastructure and associated works                            discussed and endorsed by the Parish
                                                                                          Councillors:-
                                                                                           1. Great concern regarding moving the school
                                                                                          site further East and replacing with housing
                                                                                          which on higher ground will overlook existing
                                                                                          properties. This is despite previous consultation
                                                                                          (24/1/2006) where it was agreed "to turn the
                                                                                          school 90o and moved away from existing
                                                                                          housing”.
                                                                                          2. Concern about increasing the housing density,
                                                                                          especially by moving the school position.
                                                                                          3. Concern about the increased height of
                                                                                          properties. Previous consultation height of
                                                                                          housing backing on to Trent Close, Sandlewood
                                                                                          Close, and Redwood Rd height would be 1.5, has
                                                                                          the developer changed since the initial
                                                                                          consultation?
                                                                                          4. Traffic management – concern about extra
                                                                                          traffic backing up, particularly on the already
                                                                                          over busy Sherborne/Lyde Road roundabout.
                                                                                          Traffic leaving the development will have to give
                                                                                          way to traffic travelling South via the new Lyde
                                                                                          Road roundabout.
                                                                                          5. Concern about increased sewage, the present
                                                                                          system being sluggish and occasional “bad
                                                                                          smells” now. Also satisfactory control of storm
                                                                                          water.
                                                                                          6.Resist using the design to dissuade car traffic
                                                                                          on and from site. Use of cars by new residents
                                                                                          is inevitable on this particular site
vii

           All parishioners in connection to Key Site application left the meeting at 7:40pm
           PLANNING APPLICATIONS CONSIDERED UNDER STANDING ORDER NO. 3b xvii PRIOR TO MEETING TO
           COMPLY WITH PLANNING OFFICE DEADLINES – None
           PLANNING APPLICATIONS NOTIFIED BUT NOT YET RECEIVED BY PARISH COUNCIL –
           And to consider any application received since the preparation of the Agenda on which comments are required
           before the next meeting. - None
           579. PLANNING DECISIONS:
             Application
                                     Proposal                Location        Decision             Yeovil Without Comments
                 No
     i      10/02298/FUL    The erection of an extension    Brimsmore       Granted        No objection to the planning application. The
                            to buildings, covered           Garden                         car parking is an improvement; it would be
                            plant/sales area, the           Centre                         beneficial if the car park was marked in bays &
                            construction of service         Tintinhull Rd                  coaches to have parking defined. Due to the
                            access & alterations to car      BA21 3NU                      nature of the business, will rain water be
                            parking area with associated                                   collected from the increased roof for irrigation?
                            works & landscaping
     ii     10/02406/FUL    The formation of a new          Land            Application    Recommend refusal - The Councillors feel
                            dwellinghouse and vehicular     Adjacent Oak    withdrawn      that the development is too close to the road.
                            access                          Tree                           Access joins the road where the speed limit
                                                            Cottage,                       changes from 30mph to 60 mph. The
                                                            marsh Lane                     application is not requesting change of use of
                                                            BA21 3BZ                       land, application states existing use is open
                                                                                           land with no current use and last use was
                                                                                           agriculture. The development seems in
                                                                                           conflict with ST3, ST6 and EC3 of the South
                                                                                           Somerset Local Plan. Enforcement notice
                                                                                           concerning removal of hedge raised.
     iii    10/02408/FUL    Alterations and the erection    40 St Marys     Granted        No objection
                            of a conservatory to the rear   Crescent
                            of dwellinghouse                BA21 5RP
                                                            -2-
580.   PLANNING CORRESPONDENCE: None

581. MATTERS ARISING:
a. Allotments – Mr Kingdon and Mr Lock declared a personal & prejudicial interest, they did not leave the room
as the matters discussed did not come into the area were interests arose.
i. Plot 4a requested permission to erect 6’ x 4’ shed and 6’ x 12’ polytunnel, the Councillors discussed this and it
was RESOLVED to grant permission.
ii. Waiting list, Mr Sutton had previously registered 5 years ago with the Town Council; he wished to be added to
our waiting list and resides within the parish. It was RESOLVED that Mr Sutton would be added and priority should
be given to parishioners, and consideration should be given to extending the allotments next year and the costs
involved.
b. Grit Bins – The Chairman and the Clerk gave an update to Councillors concerning the siting of grit bins within
the Parish.
i. SSDC has given permission for 1 grit bin to be placed on land adjacent 67 Magna Close and agreement in
terms of licenses had been received it was RESOLVED this would be signed with amendments to the wording due
to the word seat used instead of bin in several places and insurance implications confirmed
ii. Wessex Road shop owners have given permission, however positioning of the noticeboard and bin needed
further review and the possibility of the need to replace noticeboards, cost of this to be given at the next meeting.
iii. Other locations, parties contacted concerning ownership of land, waiting responses. SSDC highlighted area in
Runnymead Road for a possible site, Clerk and The Chairman will investigate further. - Ongoing
c. Runnymead Bus Shelter, - The provision and installation of a bus shelter by the developer was no longer
foreseeable, raised kerbs and markings had been completed and no bus shelter installed. The Chairman suggested
that if Councillors thought a bus shelter was required, finance from the Parish Council should be considered. It was
RESOLVED further investigation was needed.
d. Identity Tags – The Clerk informed Councillors the tags were in the process of being ordered. NOTED
e    Matters received by the Clerk since the publication of the Agenda
i.   New guidance on Assessing Land for Designation as an AONB or National Park – Comments on draft
guidance to be received by 8th October 2010. NOTED
ii, Parish/Town Process Survey 2010 – On line survey effectiveness of the parish plan process - NOTED


582.    CORRESPONDENCE:
a. Johnson Park Signage-Request for permission to place a small sign to the legs of existing Parish
Noticeboard. The Councillors discussed the request, no objections were raised but due to the possibility of
replacing the current noticeboard it was RESOLVED no action should be taken at present.

Mr Roake left the meeting at 8:22pm

b. SCC – Community Safety Consultation Survey – Public’s views on what they feel are the highest
community safety priorities for Somerset and the local area in which we live. Online complication at
www.somerset.gov.uk/safer communities - NOTED
c. Community Council for Somerset’s AGM – Wed 15th September 2010 at 4:00pm, Horton Village Hall,
Horton. NOTED
d. NHS Somerset Assessment of Pharmacy Services – Parish Council Questionnaire – YWPC does not
have any pharmacy services within the parish and unable to comment. NOTED
e. SSDC Consultation document from Department for Communities and Local Government , proposal to
allow local referendums to veto excessive council tax increases as an alternative to capping by central government.
SSDC providing a response any comments to be received by 7th Sep 10. NOTED
f.   SCC – The Tour of Britain Cycle Race 2010 - NOTED

583.   MATTERS OF CONCERN PREVIOUSLY CLEARED WITH THE CHAIRMAN - None


Brethren and Parish Councillor Lock left the meeting at 8:30pm




                                              -3-
584. FINANCIAL MATTERS:
a. Receipts and payments Aug 2010
                         Yeovil Without Parish Council Balances at 27th July 2010
General Fund                                                             Earmarked Reserves
Nat West Current Account                     £    500.00                 Play Area refurbishment/replacement       £        35,300.00
Nat West Business Reserve                    £  4,542.94                 Quality Parish Training                   £         1,000.00
Nat West Bonus Saver                         £ 60,553.49                 Elections                                 £         1,000.00
Petty Cash                                   £    100.00                 Newsletter                                £         2,000.00
Total General Fund                           £ 65,696.43                 Birchfield Lighting                       £         2,000.00
                                                                                     Total money earmarked         £        41,300.00
Reserve Funds                                                            Earmarked Reserve Funds
Co-op High Interest Bond (24/11/10)          £ 36,470.19                     Nat West Corporate Bond (17/08/10)    £        42,276.00
Total Reserve Fund                           £ 36,470.19                 Total Earmarked Reserve Fund              £       42,276.00
Bond maturity dates in brackets                 Total Funds              £144,442.62
   Yeovil Without Parish Council Receipts and Payments Transactions General Fund - 31st August 2010
General Fund Balance c/f from 27th July 2009                             No.      Payments
                                         £ 65,696.43                     1746     SCC - Meeting Room                   £         27.00
Receipts                                                        A/C      1747     Communicorp (clerks & council)       £         55.00
Plot 4a Rent                                 £     11.00       Reserve   1748     Clerks Emoluments                    £      1,019.86
Plot 9a Rent                                 £     11.00       Reserve   1749     PAYE                                 £        308.02
Corporate Bond matured                       £ 42,813.72       Reserve   1750     Moore Stephens (Audit)               £        470.00

Total Receipts received                      £ 42,835.72

                                                                            Total Payments from general
                                                                                       fund                            £      1,879.88
Transfers
Bonus Saver to Fixed Rate Bond                £ 40,000.00
Reserve Account to Bonus Saver               £ 30,000.00                      General Account Totals + deposits - payments
                                                                                Current Account                  £       500.00
                                                                                Business Reserve                 £    15,498.78
                                                                                Nat West Bonus Saver             £    50,553.49
General Fund Totals after transfers & deposits                                  Petty Cash                       £       100.00
Current Account                      £    500.00                                General Fund Total               £   66,652.27
Business Reserve                             £ 17,378.66                          Balance check
Nat West Bonus Saver                         £ 50,553.49                          General Fund Balance                 £      66,652.27
Petty Cash                                   £    100.00                          Payments                             £       1,879.88
                                             £ 68,532.15                                                               £    68,532.15


                                      Yeovil Without Parish Council Funds Balance at 31 Aug 10
Reserve Fund
Co-op High Interest Bond (24/11/10)                        £36,470.19    Nat West Current Account                      £        500.00
Total Reserve Fund                                     £36,470.19        Nat West Business Reserve                     £      15,498.78
Earmarked Reserve Fund                                                   Nat West Bonus Saver                          £      50,553.49
Nat West Fixed Rate Bond (15/08/11)                    £40,000.00        Petty Cash                                    £        100.00
Bond maturity dates in brackets                                          Total General Fund                            £    66,652.27
                                                       Total Funds       £143,122.46

b. Scrutiny group checked and confirmed balances. The above payments were approved and cheques signed by
Parish Councillors

c. NatWest Bond - The Clerk explained that the application for a fixed rate bond £40,000 had been signed by
the Chairman and Vice Chairman and commenced on 13th August 2010. The funds from the maturing corporate
bond had been received and moved to the Bonus saver to replace the funds used to purchase the fixed rate bond.
NOTED




                                                     -4-
d. Annual Return have been audited and approved by the external Auditors Moore Stephens. No matters were
raised for 09/10 Audit. The conclusion of audit notification as required by Audit Commission Act 1998 & The
Accounts and Audit Regulations 2003 (as amended) has been displayed on the notice boards for a period of 14
days commencing on 23rd Aug 2010. NOTED
e. SALC AGM – The Councillors discussed The Chairman and Mr Wilding attend the AGM and it was RESOLVED
that in the event of lunch being offered payment was authorised.
f.   Clerk’s Contract of Employment – Salary 7. In addition one salary point will be added to your salary, for
success in obtaining or already holding relevant qualifications - The Certificate in Local Council Administration
(CilLCA). The Councillors discussed the pay increase due to the Clerk passing her CiLCA it was RESOLVED
unanimously to pay the contractual increase and date if from the date of passing. (2 nd Aug 2010)

585.    NEW ITEMS: None

586.    REPORTS:

On August 17th 2010 Mr Wilding and I attended a meeting to discuss possible community facilities for the East of
Lyde Road Key Site. Also present were representatives of two developers, Barratts and Magna Homes, District
Councillors and officers. At the meeting we were given about 10 pages of written matters, impossible to read and
digest at the meeting. No decisions or progress was made as much depends on a response from county Council
concerning the provision a Primary school on the site. No date was arranged for another meeting and as it
depends on the above, I anticipate short notice.

Barbara J Strong


THE FOLLOWING PART OF THE AGENDA WILL BE DEALT WITH AS TIME ALLOWS

587.   LIST OF ITEMS DISTRIBUTED AND AVAILABLE SINCE LAST MEETING: - Clerks and Council Direct

588. URGENT BUSINESS ARISING AFTER THE PREPARATION OF THIS AGENDA, WHICH THE
CHAIRMAN AGREES TO TAKE AS URGENT. SUCH MATTERS WILL BE FOR NOTING OR DEFERRAL
TO A FUTURE MEETING ONLY.

589. NEXT MEETING: Parish Council Meeting at 7pm Tuesday 28th September 2010 in the Refectory Block,
Bucklers Mead Community School, St Johns Road, Yeovil.

Meeting closed 8:40pm




                                             -5-

				
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