MINUTES OF THE PARISH COUNCIL MEETING Thursday 24 March 2011 at 7.30 p.m. at Holmes Chapel Library Part I – Public and Press present 1. Attendance Mr A Pierce (Chairman) Mr WN Guthrie Mr WA Ashworth Mrs IM Mackenzie Mr JA Clowes Mr AC Rickards Mrs PA Cotton Mr DE Savage Mr L Gilbert Mr MJ Street 2. Apologies RESOLVED (c10/11/81) to approve apologies from Cllrs. Brownlow and Parry. 3. Declarations of None Interest 4. Council Minutes RESOLVED (c10/11/82) to approve the minutes of the Council meeting held on 10 February 2011 as a true and accurate record and to be signed by the Chairman. 5. Committee RESOLVED (c10/11/83) Actions and 1. To approve the actions and recommendations of the Strategy Recommendations Committee held on 24 February 2011. 2. To approve the actions and recommendations of the Amenities Committee held on 3 March 2011. 3. To approve the actions and recommendations of the Technical Services Committee held on 10 March 2011. 6. Matters Arising The Clerk reported on the following: 1. Sanofi Aventis – Representatives met Paul Moore and Simon Isherwood of Bluemantle before this meeting. The issues should be considered further at the next Strategy Committee 2. Dane Valley – Cllrs. Clowes and Savage are preparing a display for the Annual Parish Meeting. Some figures have now been produced but these need to be broken down into different parts of the scheme. Cranage PC met earlier this week and are reviewing the plans. In the circumstances it is recommended that the Amenities Committee should proceed with plans for the Dane Valley. This is still a joint project, but recognises that the Holmes Chapel side is in a position to proceed more quickly and easily. 3. Play Areas – A meeting was held on 7 March 2011. Cllr. Guthrie will report to the next meeting of Amenities Committee. 4. Donations – All the approved donations have now been paid. 5. Benchmarking - The final report has been delayed due to computer problems but is anticipated soon 6. Leisure Centre – The Clerk had received a response (copy to be circulated) from CEC setting out guidelines for booking arrangements which are to be discussed at a meeting to be held on 28 March 2011 with CEC and the Head of the School. The Amenities Committee will review the situation following that meeting. 7. Station parking – Complaints have been received about restrictions and clamping following an alleged change of ownership of the car park. Cllr. Rickards had made enquiries and had been informed that there has not been a change of ownership; but they have introduced a parking regime which is intended to ensure that users park correctly in marked bays and do not cause obstruction. Those who breach the parking requirements will receive a penalty notice. There are no plans to introduce charging in the car park. 8. Traffic Task Group – Cllrs. Gilbert and Street and the Clerk met Fiona Bruce MP on Saturday 12 March 2011. She is going to discuss the issues with the Chief Executive of CEC and report back. The Clerk had since spoken to Glyn Chambers who is going to look at possible sources of grant funding for consultancy. 9. Lighting of playing field footpath – CEC are waiting for delivery of the shades for the lighting columns before work can begin. 7. Sanofi Aventis An informal meeting was held between some members of the Council site and Simon Isherwood of Bluemantle before this Council meeting. RESOLVED (c10/11/84) to refer comments to Strategy Committee for further consideration pending the formal application by Bluemantle to CEC Planning. 8. Partnership 1. Stuart Gammon from Holmes Chapel Partnership gave a presentation to the Council prior to the formal meeting. He had reported on the following: The Partnership was launched in October 2010 to succeed the Parish Plan Implementation Group in order to involve the whole community of Holmes Chapel, including the traders and residents. The first full meeting was held in January 2011. 5 Thematic groups have been formed, each with a Chairman. Glyn Chambers had agreed to continue to act as Project Manager and Mr Gammon thanked the Council for the initial funding for the Project Manager. Grant funding has been awarded for a further year, which will fund the Project Manager and leave a small surplus. The Partnership had assisted with setting up the U3A, completed a litter bin survey and is working with the Council on traffic and play area projects. A grant has been received from CEC for a cycling project within Holmes Chapel. The Chairman had thanked Mr Gammon for his presentation. 2. Arising from the report: RESOLVED (c10/11/85): To arrange a meeting with the Partnership, after the elections in May, to discuss future working arrangements to avoid duplication of work and obtain the best for the village To extend the existing SLA with Glyn Chambers for a further 12 months subject to receiving the necessary funding 9. Quality RESOLVED (c10/11/86) to appoint the Chairman of the Council and the Chairmen of the Committees to review the Council’s portfolio prior to submission for Quality accreditation. 10. Local Service The Clerk reported on a meeting, also attended by Cllrs Savage, Delivery Clowes and Gilbert, with Chris Alman of CEC held earlier on 24 March 2011. CEC are asking for decisions to be made by Town and Parish Councils by the end of May 2011 with the services transferred on 1 April 2012 or, in the case of devolved services, by August 2012. There will be a 12 month pilot scheme running in Congleton for devolved services. RESOLVED (c10/11/87) The Clerk to obtain the CEC Asset Register and costings to prepare a report to the Strategy Committee. Strategy Committee to consider the report and discuss the matter fully with a view to making recommendations to the new Council The Clerk to publicise the matter via the web site and newsletters, so that electors are aware of the possible increase in the Council’s precept. 11. Finance – RESOLVED (c10/11/88) to approve the following: accounts for payment Already Paid SO RS Cussons Rent April – June 10 937-50 Barclays Bank charges March – June 10 11-50 Barclays Bank charges June – Sept 10 9-20 SO RS Cussons Rent June – Sept 10 937-50 Barclays Stopped cheque 721 12-50 Barclays Bank charges Sept – Dec 10 11-50 DR Cowgill Salary February 2011 533-69 NL Clarke Salary February 2011 324-37 761 BT Clerk phone 97-71 762 BT Office phone 72-01 763 HC U3A s.137 donation 350-00 764 CAB s.137 donation 780-00 765 St. Luke’s s.137 donation 500-00 Hospice 766 Vic Club s.137 donation 1000- 00 767 United Water – office 32-56 Utilities 768 EQH Ltd Partnership February 2011 600-00 769 SLCC Subscription – clerk 2011 106-00 770 ChALC Training x 2 60-00 771 RS Cussons Service charge & insurance 434-01 2010 772 NL Clarke Stamps and postage 20-52 Barclays Bank charges Jan – March 2011 6-90 To be paid SO RS Cussons Rent – Jan – March 2011 937-50 773 HMRC Tax and NI to year end 745-09 774 Weaver Office laser printer 456-00 775 SLCC Registration for CilCA NLC 150-00 776 BT Internet Office 115-16 777 HC Today Exhibitor’s fee 10-00 778 Broxap Memorial Planter 3201.60 779 DR Cowgill Salary – March 2011 533-72 780 NL Clarke Salary – March 2011 324-37 781 United Water office Feb – 11 Mar 2011 6-82 Utilities 783 HC Transfer of remaining funds 200-00 Partnership 12. Borough RESOLVED (c10/11/89) to suspend standing orders and receive a Council reports report from Cllr. Gilbert as follows: Caroline Elwood has been appointed Borough Solicitor. CE is renewing their Highway Maintenance contract in October 2011. There are 3 companies left in the tendering process. This does not include BAM Nuttall, the present contractor. 13. Outside The following reports were made: Bodies Sandbach Almshouses Charity - Cllr. Mackenzie reported on the last meeting of the Trustees – a note is to be circulated Community Rail Partnership: Cllr. Rickards has retired from the Committee but is willing to attend a meeting with the new Council representative following elections in May 2011. Village Volunteers - Cllr. Clowes reported on the following: The Planters have been installed at the village entrances. CEC have provided the soil and plants and the VV will plant them this weekend. A memorial planter has been ordered to replace 2 bollards by the disabled parking space outside Barclays. The funding has been obtained through a grant from CEC and money raised by friends of some young people killed in road accidents in the Holmes Chapel area. New litter bins are being installed following the survey completed by Village Volunteers and the Partnership. Local Area Partnership – this has now been reformed and is asking for representatives to volunteer. Details had been circulated ChALC – Cllr. Cotton reported on a meeting she attended on 2 March 2011. A presentation was given by the Office of National Statistics regarding the Census. The Area Meeting is looking for a new secretary. Police - Councillors reported on their evenings at Middlewich Police Station. A document has been received outlining the powers PCSO have; a copy is available at the office. The PCSO report for February 2011 had been circulated. 14. Annual Report The Chairman and Clerk reported on items to be included in the 2011 Annual report. The report will include items on elections, progress on schemes and Local Service Delivery and will be finalised after the closing date for the elections on 4 April 2011 and when the summary of the year end accounts is completed. 15. Meetings / The Council considered items for inclusion in future agendas: Agendas Strategy – Local Service Delivery, Sanofi Aventis and s.106 money Amenities – Leisure Centre, Local Service Delivery Technical Services – Local Service Delivery, Traffic Task Group Finance – RESOLVED (c10/11/90) to hold an additional Council meeting on 14 April 2011 immediately after the Finance Committee to approve the year end accounts for submission to audit. Annual Parish Meeting – The Council is to invite those who have received financial donations over the past year, the PCSO and the Chairman of the Community Rail Partnership. 16. Council The Clerk reminded the Council that local elections will be held on Elections Thursday 5 May 2011 and that action is required before 5 April 2011 for those wishing to stand for election. 17. Chairman and The Chairman and Clerk reported on the following: Clerk’s reports 1. Holmes Chapel Today – This is taking place on Saturday 14 May 2011. The Parish Council is to have a stand. The Chairman will open the event 2. Census – The office is to be used as a Help Point. 3. Action for Market Towns – The Council’s membership has been renewed by CEC. This gives grant funding opportunities and sources of help and advice. 4. Election – This is the last full meeting of this Council. The Chairman thanked those members not standing for re-election and for their valuable contributions over the years. The Chairman indicated that he would not stand for re-election and thanked members for their support. 18. News items The Clerk to publicise proposed Local Service Delivery. Part II - Private and Confidential Business – None The meeting closed at 9.05 p.m. These minutes will be submitted for approval at the next meeting scheduled for 14 April 2011. Until then they are draft minutes. Signed as Chairman of the Council as a true and accurate record: Signature………………………………………………………Date…………………..