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					 Lights! Camera! Bearcats!




Northwest Missouri State University
       Homecoming 2008
    Constitution and By-Laws
                           “Lights! Camera! Bearcats!”
                           Homecoming Meetings 2008


Meetings: All meetings will take place in the Union Boardroom unless otherwise noted.

      March 2                  7pm          Organizational Reps
      March 9                  7pm          Organizational Reps & Committee co-chairs
      March 16                 7pm          Organizational Reps & Committee co-chairs
      April 6                  7pm          Organizational Reps
      April 13                 7pm          Organizational Reps & Committee co-chairs

      September 7              7pm          Organizational Reps & Committee co-chairs
      September 21             7pm          Organizational Reps & Committee co-chairs
      September 28             7pm          Full Committee
      October 5                7pm          Organizational Reps & Committee co-chairs
      October 12               7pm          Full committee
      October 26               7pm          Organizational Reps
      November 2               7pm          Organizational Reps

Event Forms: Individual event entry forms must be returned to the Homecoming Exec
board for approval. Each organization will be required to return two copies of each form.
One form will be kept with the Homecoming Exec. Board and the other will be returned to
the organization after the form has been approved. In order to ensure accuracy, it is
recommended that entry forms are turned in during organizational rep meetings. Entry
forms will only be taken during Homecoming meetings starting at 6pm with a sign up
sheet or at the Homecoming Exec meetings on Wednesday’s from 2 until 2:30. Entry
forms will not be considered official until approved by the Homecoming Exec board.
Forms will only be accepted during March 2nd- April 13th OR September 7th- October 5th.
No entries will be accepted after October 5th and ALL ENTIRES WILL BE FINAL
AFTER THE DEADLINES!




                                          -2-
                                          Homecoming Deadlines 2008
Variety Show:
        Submitting entries                  September 7             Due at meeting
        Submitting scripts                  September 7             Due at meeting
        Olio/ Emcee Tryouts                 September 17            CJT 6:00pm-10:00 pm
        Skit tryouts                        September 18            CJT 6:00pm-10:00 pm
        Technical Informative               October 12              MLPAC 5:00 pm
        Props move in                       October 12              MLPAC 5:00 pm
        Dress rehearsal                     October 13              MLPAC 5:00 pm
        Dress rehearsal                     October 14              MLPAC 5:00 pm
        Skit Chair meeting                  October 14              MLPAC Following dress rehearsal
        Variety Show                        October 16-17           MLPAC 7:00 pm

Parade:
          Submitting entries                October 5               7pm
          Entry fees due                    October 5               7pm
          Off-campus entries due            October 5               7pm
          Parade                            October 18              9:00 am

Banner:
          Submitting entries                October 5               Due at meeting
          Completed banners                 October 8               Turn in @ 2pm meeting in Office of Campus Activities
          Hanging of Banners                October 12              12:00 pm
          Judging                           October 13              12:00 pm

Canned Art:
       Submitting entry                     October 5               Due at meeting
       Set-up                               October 13              10 am- 2pm
       Judging                              October 13              3pm

Royalty:
        Submitting nominations              March 3-14              Campus Activities Office by 5pm or email
        Interview sign-up & application     March 17-21             Campus Activities Office by 5:00 pm
        Royalty Interviews                  April 5                 Union 9:00am-noon
        Announcement of finalists           April 9                 Campus Activities Office
        Voting                              October 6-10            Computer Voting
        Rehearsal                           October 14              MLPAC end of show
        Crowning                            October 16              MLPAC end of show
        Presentation                        October 17              MLPAC 8pm intermission
        Parade                              October 18              9:00 am
        Halftime Presentation               October 18              Bearcat Stadium Halftime (football game)

Awards:
       Presentation of awards               October 19              TBA

Office Decorating:
        Submitting entries              October 3                   Email to Homecoming account (listed below)
        Judging                         October 13                  University offices
        Announcement of winning offices October 16                  Campus wide email

Contact Info:

Matt Oyler (816) 719-7797                   Sarah Fowler (816) 536-0656              Wesley Miller (816) 695-5629
                                Advisor: Angel McAdams-Prescott (660) 562-1226

                                              HOMECMG@nwmissouri.edu



                                                            -3-
                                    Table of Contents


Constitution:                                                          pg 5

                I.      Name………………………………………………………………….pg 6
                II.     Mission Statement…………………………………………………...pg 6
                III.    General Policies……………………………………………………...pg 6
                IV.     Members……………………………………………………………..pg 7
                V.      Executive Board……………………………………………………..pg 8
                VI.     Advisor……………………………………………………………….pg 9
                VII.    Meetings……………………………………………………………...pg 10
                VIII.   Finances……………………………………………………………...pg 10

By-Laws:                                                               pg 11

                I.      Variety Show………………………………………………………...pg 12
                II.     Parade………………………………………………………………..pg 14
                III.    Special Events………………………………………………………..pg 16
                IV.     Royalty……………………………………………………………….pg 17
                V.      Judges………………………………………………………………..pg 18
                VI.     PR and Awards……………………………………………………...pg 19
                VII.    Campus/Community Relations……………………………………..pg 20
                VIII.   Supremacy points and Cash Prizes………………………………...pg 20

Appendices:                                                            pg 22

                I.      Variety Show………………………………...……………………….pg 23
                II.     Parade………………………………………………………………...pg 24
                III.    Royalty………………………………………………………………..pg 26
                IV.     Judges………………………………………………………………....pg 28
                V.      PR and Awards………………………………………………………pg 29




                                           -4-
Constitution of the Northwest Missouri State University
                  Homecoming Council
                 Revised February 2008




                           \




                         -5-
                                       Article I. Name
A.   The name Northwest Missouri State University Homecoming Council will be referred to hereafter
     as Homecoming Council.

B.   Homecoming Council will consist of a Homecoming Executive Board, Homecoming Committee
     Chairs, Homecoming Committee Members, and Homecoming Organizational Representatives;
     which will be referred to hereafter as Executive Board, Chairs, Committee, and Representatives,
     respectively.

                                   Article II. Mission Statement
A.   The mission of the Northwest Missouri State University Homecoming Council is to act as a unified
     body, providing organization and implementation of homecoming festivities. The homecoming
     council will represent the student body as a whole as well as their respective organizations
     regarding homecoming decisions.

                                    Article III. General Policies
A.   Any Northwest students and Northwest organizations may participate in any Homecoming event.

B.   All matters before the Homecoming Committee will be decided by majority vote. Each
     organization will have two votes.

C.   All discrepancies must be submitted to the Homecoming Council Advisor for consideration. The
     Advisor will have the ultimate decision in all discrepancy rulings.

D.   Insufficient entries or lack of quality shall leave the placement and awarding of prize money to the
     discretion of the Homecoming Council Advisor.

E.   Inappropriateness to the theme, vulgarity, or basic poor taste in areas of floats, banner, jalopies,
     skits, or clowns will result in disqualification of the entry and loss of points.

F.   Decisions of the Homecoming Council are final.

G.   List of committees:
     1.       Variety Show, Parade, Royalty, Judges, Public Relations/Awards, Special Events, and
              Campus/Community Relations

H.   Political candidates and issues must be approved by the Homecoming Council Advisor.

I.   Display of alcohol:
     1.      Northwest does not condone the use of alcoholic beverages during any student event. Any
             violation during Homecoming activities related to the use of alcoholic beverages or the
             display of any alcoholic containers or signs will be reported to the Homecoming Council
             Advisor, Executive Board, and Assistant Vice President of Student Affairs to determine if
             disciplinary action is warranted.

J.   Participants in a Homecoming activity must submit to an inspection of any entry if asked by the
     Homecoming Council Advisor and/or Executive. If alcoholic beverages are found on or in an
     entry, the entry will be disqualified from participation. In the event of a paired entry both
     organizations will be disqualified.

K.   A uniformed law enforcement officer will assist in all events of the parade lineup. They will be in
     contact with each driver of parade entries, and if they detect any evidence of alcoholic beverages
     they may require the driver to submit to a field sobriety test. If intoxication of the driver is
     confirmed by the test, the entry is disqualified from the parade until an appropriate driver is found
     by the organization.


                                              -6-
L.      In the event of two organizations joining forces with one competing at the highly competitive level
        and the other competing at the competitive level, both organizations will be judged jointly at the
        competitive level.

M.      All amendments to the constitution must be voted and passed upon by the last meeting in the
        trimester before homecoming activities.

O.      The judging ballots will be available in packets for the organizations with their scores only in the
        Greek Life office the Monday after the awards ceremony.

P.      Disqualification of an event results in a forfeiture of all points in that event.

                                            Article IV. Members
A.      General Duties and Responsibilities
        1.     To represent the best interest of the Homecoming Council as a whole before your
               respective organization
        2.     To attend all regular and special meetings of the Homecoming Council, with respect to
               your position
        3.     To be informed of things pertaining to Homecoming
        4.     To offer constructive participation within the Homecoming Council and its events
        5.     Any Homecoming Council member not meeting his/her duties shall be subject to removal
               from office as outlined in these bylaws.

B.   Representatives
       1.       Duties
                a.      To fulfill the duties and responsibilities as outlined in Article IV A
                b.      To provide a channel of communication between the Homecoming Council and
                        his/her particular organization
                c.      Each organization must have two representatives and must attend the meetings
                        requiring such representative. In doing so the organization members will receive 5
                        supremacy points each.
                d.      Organizational representatives are allowed to miss up to two meetings,
                        substitutions are allowed for these meetings
       2.       Representatives may only attend Organizational Representative Meetings
       3        Qualifications
                a.      Must be a member of the organization he/she is representing
       4        Manner of Election
                a.      Representatives will be elected/selected by the organization from which they are to
                        represent
                b.      Once a representative has been elected this representative is responsible for
                        attending representative meetings and fulfilling his/her duties.

C.      Committee Members
        1.    Duties
              a.      To fulfill the duties and responsibilities as outlined in Article IV A
              b.      To attend any additional meetings called by their respective Committee Chairs
        2.    Qualifications
              a.      Anyone from any organization is eligible for Committee membership. No previous
                      experience required.
              b.      Must have a cumulative GPA of 2.0 to represent as a committee member.
        3.    Manner of Approval
              a.      Perspective Committee members must fill out Homecoming Committee
                      Application and turn it in on or before deadline.
              b.      Committee members will be chosen by Executive Board and Homecoming
                      Advisor based on application submitted
        4.    Removal/Replacement

                                                  -7-
             a.      Committee members may be removed from their position by vote of Executive
                     Board.
             b.      Committee member will be replaced by applications turned in previously. If no
                     applications exist, application process may be opened again.

D.   Committee Chairs
     1.    Duties
           a.      Fulfill duties and responsibilities as outlined in Article IV A
           b.      To be responsible of committee members
           c.      To ensure committee duties are completed on time
           d.      Organizations with members acting as committee chairs will receive 5 pts per
                   chair. These pts will only be awarded if the member has missed no more than 2
                   meetings.
     2.    Qualifications
           a.      Must have some committee member/organizational representative experience.
           b.      Must have a 2.25 cumulative GPA before receiving the position.
           c.      Must maintain a 2.25 cumulative GPA while in the position
     3.    Manner of Selection
           a.      Perspective committee chair members must fill out homecoming committee
                   application and have it turned in on or before deadline
           b.      Chair positions will be filled by Executive Board and Homecoming Advisor based
                   on applications submitted
     4.    Removal/Replacement
           a.      Committee members may be removed from their position by vote of Executive
                   Board.
           b.      Chair positions will be replace by most qualified committee members based on
                   applications previously turned in

                                   Article V. Executive Board
A.   Duties and Responsibilities
     1.      To fulfill the duties and responsibilities as outlined in Article IV A
     2.      To meet with Homecoming Council Advisor weekly for executive board meetings
     3.      To select both committee chairs and committee members based on an application while
             maintaining no bias
     4.      To assist in arranging all necessary planning for overall homecoming
     5.      To direct and lead committee chairs
     6.      To assist Homecoming Council in any amendments of bylaws and constitution
     7.      Ensure that all aspects of homecoming are as fair as possible
     8.      Responsible for all aspects of homecoming under Homecoming Council Advisor

B.   Co-Chairs
     1.     Duties
            a.      To fulfill duties and responsibilities as outlined in Article IV A and Article V A
            b.      To determine agenda, meeting times, and conduct meetings for Homecoming
                    Council
            c.      To move for dismissal/replacement motions
     2.     Qualifications
            a.      Must have a 2.5 cumulative GPA prior to receiving position
            b.      Must maintain a 2.5 cumulative GPA while holding position
            c.      Must have, at least one-year experience in within the Homecoming Council as a
                    committee chair/committee member
     3.     Election Process
            a.      Perspective Co-Chair must be nominated by an organization in attendance of the
                    election meeting
            b.      Perspective Co-Chairs will provide organizations in attendance a speech


                                            -8-
             c.     Co-Chairs will be discussed by organizations in attendance with direction from
                    current Executive Board
             d.     Co-Chairs will be elected by majority vote in a closed vote process
     4.      Removal Process
             a.     Co-Chairs may be removed from position if duties and responsibilities are not
                    being fulfilled
             b.     Removal of a Co-Chair must be supported by the additional Co-Chair and
                    Secretary
             c.     Co-Chair may only be removed if sufficient reasoning is provided
             d.     Removal must occur in front of a regular Homecoming Council meeting where
                    Advisor is present
     5.      Replacement
             a.     Co-Chair position will be offered to Secretary first
             b.     If the Secretary declines the position an election will be preformed the following
                    week as outlined in Article V.B.3
             c.     If Secretary accepts the position an election for the Secretary position will be held
                    the following week as outlined in Article IV.C.3

C.   Secretary
     1.      Duties
             a.      To fulfill duties and responsibilities as outlined in Article IV A and Article V A
             b.      To provide up to date constitution and by-laws to the Homecoming Council
             c.      To record minutes of all Homecoming meetings and e-mail minutes to all
                     Homecoming Council in a timely manner
             d.      To record roll and keep records
             e.      To assist co-chairs in providing information to the Homecoming Council in the
                     form of calendars, applications, e-mails, agenda, etc.
     2.      Qualifications
             a.      Must have a 2.5 cumulative GPA prior to taking position
             b.      Must maintain a 2.5 cumulative GPA while holding position
             c.      Must have at least one-year experience in committee chair/committee member
                     position within the homecoming council
     3.      Election
             a.      Secretary election process will occur the week following the election of the co-
                     chairs
             b.      Perspective secretaries must be nominated by an organization in attendance of the
                     election meeting
             c.      Perspective secretaries will provide organizations in attendance a speech
             d.      Secretaries will be discussed by organizations in attendance with direction from
                     the current Executive Board
             e.      Secretary will be elected by majority vote in a closed vote process
     4.      Removal
             a.      The Secretary may be removed from position if duties and responsibilities are not
                     being fulfilled
             b.      Removal of the Secretary must be supported by both Co-Chairs
             c.      Secretary may only be removed if sufficient reasoning is provided
             d.      Removal must occur in front of a regular Homecoming Council meeting where
                     Advisor is present
     5.      Replacement
             a.      The Secretary position will be offered to all organizations in the Homecoming
                     Council
             b.      Election process will be performed as outlined in Article V.C.3

                                       Article VI. Advisor



                                            -9-
A.   The Homecoming Advisor is appointed and approved by the administration of Northwest Missouri
     State University. This advisor will act as the liaison between the Council and the University and
     have final say in all matters concerning Homecoming.

                                     Article VII. Meetings
A.   Regular Meetings
     1.     A regular Homecoming Council meeting will consist of all members of the Homecoming
            Council. This includes Representatives, Committee Members, Committee Chairs,
            Executive Board and Advisor

B.   Council Committee Meetings
     1.     A committee meeting will consist of the following members of the Homecoming Council:
            Committee Members, Committee Chairs, Executive Board, and Advisor. Organizational
            Representative are excluded from these meetings.

C.   Organizational Representative Meetings
     1.     An organizational representative meeting will consist of the following members of
            Homecoming Council: Representatives, Executive Board, and Advisor. Committee
            Members and Committee Chairs are excluded from these meetings.

D.   Committee Meetings
     1.    Committee Meetings are meetings called by Committee Chairs. Committee Chairs and
           Committee Members are the only homecoming council members required to attend them.
     2.    The Homecoming Executive Board should be made aware of any committee meetings
           prior to the actual meeting.

E.   Attendance
     1.     All meetings pertaining to your respective positions are required
     2.     Unexcused absences from three meetings while in a position will result in loss of points
            and will provide grounds for removal
            a. All excused and unexcused absences are up to the discretion of the Executive Committee


                                     Article VIII. Finances
A.   All financial request must be approved by the Homecoming Advisor prior to any spending of the
     Homecoming budget
B.   Any money spent, without the approval of the Homecoming Advisor, may not be reimbursed or
     may become the responsibility of the person who made the unauthorized purchase.




                                           - 10 -
Bylaws of the Northwest Missouri State University
              Homecoming Council
              Revised February 2008




                      - 11 -
                                     I. Variety Show

A.   General Policies
     1.     The competition will be judged in two divisions, competitive and highly competitive
     2.     Homecoming Executive Board will serve as the Variety Show MCs
     3.     Homecoming Variety show deadlines and dates will be adhered to as provided on the
            official Homecoming schedule
     4.     A maximum of 12 skits and/or olio acts will be allowed in the Variety Show. Final
            determination of Variety Show acts will be determined by the Homecoming Executive
            Committee
     5.     No skit or olio act will be selected during tryouts if slams or negative remarks are part of
            the performance.
     6.     During each Variety Show performance any slams or negative remarks will automatically
            result in the lose of all Variety Show points.

B.   Skits
     1.      Eliminations will be held to select the best skits and to provide a better show of reasonable
             length. The best skits will be selected for the Variety Show regardless of the entries
             division. These divisions are used only in the final judging the night of the show. The
             number chosen will be left to the discretion of the Homecoming Executive Committee.
     2.      Any skit eliminated will receive ten supremacy points awarded for the entry and will be
             ineligible for any cash awards or rank in the Variety show category.
     3.      Three supremacy points per evening will be deducted for not following a skit script.
     4.      The skit script must be presented in full with lighting (red, blue, yellow and white), sound,
             and curtain cues. No ideas, summations, or brief outlines will be accepted. All final scripts
             are due a week after tryouts.
     5.      One typed copy must be filed with the Variety Show Committee before the skit can be
             rehearsed during any rehearsal conducted by the committee.
     6.      The Variety Show Committee, including Homecoming Co-Chairs and Advisor, may reject
             a script or require changes in a script.
     7.      Each Variety Show skit must be between 8 and 10 minutes in length. Skits not in the time
             range will have points deducted based on the following scale (These times are based on an
             average of the three Variety Show performances).

             Points will be deducted from each judge’s total based on the length of the skit.
             *10 minutes to 10 minutes 59 seconds             -1 point
             *11 minutes to 11 minutes 59 seconds             -2 points
             *12 minutes to 12 minutes 59 seconds             -3 points
             *13 minutes to 13 minutes 59 seconds             -4 points
             *14 minutes to 14 minutes 59 seconds             -5 points
             *15 minutes and over                             -8 points

             Technical difficulties will at the discretion of the Homecoming Executive Board, Co-
             chairs, and stage manager.

     9.      Any organization missing 1 rehearsal will be automatically disqualified. Failure to appear
             at the time any scheduled for rehearsal will be considered having missed a rehearsal.
     10.     Excessive noise during the eliminations, rehearsals, or performances will result in a one
             point deduction in supremacy points. The Homecoming Executive Committee, co-chairs
             and stage manager will make this decision.
     11.     All participants of the skit must be members of the organization producing the skit. This
             does not include any affiliated associations.
     12.     Organizations are to be present and ready 15 minutes prior to their performance.
     13.     Two organizations may combine to create and perform a skit for the Variety Show.
             Exceptions are left up to the discretion of the Homecoming Executive Committee.


                                            - 12 -
C.   Olio Acts
     1.     A variety of brief acts or musical numbers will be scheduled between the regular skit
            presentations to provide time for preparation of the next skit.
     2.     Olio act tryouts are open to any Northwest student or group of students.
     3.     The best olio acts will be selected for the Variety Show regardless of the number of skit
            entries.
     4.     The number of olio acts chosen will be left to the discretion of the Homecoming Executive
            Committee.
     5.     Selected olio acts will practice with the skits the nights of rehearsals.
     6.     Any act selected must meet a time limit of five minutes maximum.
     7.     If the olio act goes over 5 minutes, the act will have an additional 2 minutes with penalty
            listed above with skits. However, after 2 minutes, sound with be cut and the curtain will be
            closed.

D.   Tech Rehearsal
     1.     At Tech Rehearsal, each skit will have 30 minutes to go over their scripts with the Stage
            Manager for cues. Scripts must be finalized with tech notes. It is at this time any music for
            the skit must be turned in as well.
     2.     Five supremacy points will be deducted for missing or arriving late to technical rehearsal
     3.     All technical equipment used in the skits must be cleared with student stage manager
            during the tech rehearsal

E.   Props
     1.    During prop move-in on there will be no rehearsal and move in will be limited to 10
           minutes
     2.    No more than 10 people can move in props during prop move in and props must fit within
           a prop box of 6 feet by 12 feet
     3.    Anything not fitting into the prop box will not be permitted
     4.    A typed list of all prop box contents will be given to Executive Board when prop box is
           turned in
     5.    Members of the Homecoming Exec Board will take 3 pictures from different angles upon
           completion on prop move in to ensure no discrepancies arise
     6.    Points will be deducted for not showing up to prop move in
     7.    All props and other skit necessities must be removed from the Mary Linn Performing Arts
           Center within 30 minutes of the show's end on Friday evening
     8.    Props and other necessary items for the production of the skit are the responsibility of the
           organization’s members. Therefore, each organization must provide their own stagehands
           to handle their own properties.
     9.    For each prop added or borrowed from another organization or theater will result in a one
           point deduction of supremacy points decided by the Homecoming Executive Committee,
           stage manager and co-chairs.

F.   Ushers
     1.     Each organization, which has a Variety Show skit in the show, must provide one usher for
            each night.
     2.     Ushers must be present ½ hour prior to each show and will not be released from duty until
            they are notified by an appropriate Homecoming committee member.
     3.     Ushers will not be allowed to watch the show, for free, after the show has stated.
     4.     Failure of the group to provide a person to usher at the Variety Show or failure for an usher
            to abide by their expectations will result in a $50.00 forfeiture in prize money.




                                            - 13 -
                                         II. Parade

A.   General Policies
     1.     The competition will be judged in two divisions, competitive and highly competitive.
     2.     Homecoming Parade deadlines and dates will be adhered to as provided on the official
            Homecoming schedule.
     3.     To participate in the parade, all entries must be submitted by deadline. Organizations may
            combine on float entries or work independently.
     4.     All entry forms must contain at least at least 5 sentence paragraph under the detailed
            description section.
     5.     No 2 entries can have the same general idea. Whoever submits their entry form first will
            get to keep the idea. Parade entry forms will only be taken two times during the week,
            Wednesdays during the Homecoming executive meetings from 2-230pm or during the
            Homecoming meetings starting at 6pm. A sign up sheet will be in place for organizations
            to sign in for approval of ideas.
     6.     Groups or individuals are not allowed to throw material or objects during the parade.
            Failure to comply will result in disqualification. Candy may be handed out, as long as the
            spectators are not required to come into the actual parade line to receive it.
     7.     Groups or individuals will be disqualified for interfering with the bands.
     8.     No advertising or campaigning will be allowed in the parade. This restriction does not
            apply to official Homecoming corporate sponsors or political candidates sponsored by
            recognized University organizations.
     9.     A refundable entry fee of $25 for clowns, jalopies, floats, and mini-float entries (maximum
            of $100) will be required. Fees are due when the applications are filed. Fees will be
            refunded if each entry participates in the parade or cancels at or prior to the meetings held
            the Sunday before Homecoming. One clown cancellation will cause forfeiture of $25 fee.
     10.    Any parade entry that does not show up will be disqualified and lose all respective entry
            pts.

B.   Big Floats
     1.      Maximum dimensions:
             a.    Height: 17
             b.    Width: 15
             c.    Length: 20

     2.      2 pts will be deducted for each inch over the max. dimensions above, anything more than 5
             Inches will be disqualified.
     3.      Floats will be measured twice by the committee co-chairs and executive board.
     4.      Floats will be measured from highest and widest points; the highest point must be the
             backdrop. All measurable points must be safely accessible.
     5.      Once float arrives to judging destination, float is to remain as is. No additional work will
             be allowed unless executive board approves it.
     6.      Self -propulsion for floats must have an exhaust pipe and a 24 square inch opening in the
             front so that the driver can easily judge his distance. Organizations may also want to help
             guide self-propelled floats by setting up a walkie-talkie system between the driver and an
             individual on foot preceding the float.
     7.      All parade entries excluding costume clowns must have fire proof materials. No napkins,
             cardboard or other flammable materials can be used unless a fire retardant has been applied
             to it.
     8.      Pre-fabricated paper may be used in construction of floats. No organization can use pre-
             fabricated kits or any part thereof of pre-fabricated kits to build the floats, clowns, or
             anything else dealing with Homecoming.
     9.      Organizations have the option of submitting a 75 word or less paragraph describing their
             parade entry.
     10.     All human beings related to the decorative aspect of parade float must be covered by
             pomps or paper mache.
                                            - 14 -
C.   Miniature Floats
     1.       Maximum dimensions:
              a.       Height 8 feet from ground
              b.       Width 10 feet
              c.       Length 10 feet
     2.       2 points will be deducted for each inch over the maximum dimensions above.
     3.       Organizations may enter one miniature float entry which must be human propelled or
              pulled by nothing bigger than an ATV. Greek affiliated organizations will receive 50
              points for a miniature float.
     4.       Mini-Floats will be measured twice by the committee co-chairs and executive board.
     5.       Mini-Floats will be measured from highest and widest points. All measurable points must
              be safely accessible.
     6.       Once a mini float arrives for judging, the mini float is to remain as is. No additional work
              will be allowed unless executive board approves it
D.   Clown Categories
     1.       Dimensions of the Union doors are:
              a.       Height – 7 feet
              b.       Width – 3 feet
              These are NOT required dimensions for clowns, but merely guidelines in order to ensure
              clowns can fit through the doors. Clowns exceeding these dimensions will be judged
              outside.
     2.       Organizations may enter in each of the following categories: paper mache, pomped and
              costume clowns.
     3.       Each entry may have between one and six individuals; if more than six clowns are present
              the additional clowns will be removed.
     4.       No duplicate themes are allowed across clown categories.
     5.       Pomped and mache clowns must have someone walking with them in the parade with their
              number easily visible on them.
     6.       All Clowns will be pre-judged and judged during the parade, the two scores will be
              averaged for the final score.
     7.       Only costume clowns will be allowed to do a routine. That routine will last no longer than
              one minute, your routine will be stopped at one minute, no exceptions!
E.   Jalopies
     1. Organizations may enter one jalopy entry which can consist of any form of decorated
         vehicle
     2. No more than 7 people will be allowed on the outside of the jalopy with no maximum number
         of individuals restrained from the inside.
     3. Entries are not allowed to throw materials or objects during the parade. Failure to comply will
         result in disqualification. Candy may be handed out, as long as the spectators are not required
         to come into the actual parade line to receive it.
F.   Pre-Judging
     1.       Pre-judging will be in assigned spots on campus beginning the morning of the parade. All
              floats must be in proper format at that time.
     2.       Floats cannot park in campus parking lots before line up time.
     3.       The parade committee will designate a time of arrival for each float.
     4.       Late arrivals will be docked points (per judge) according to the negative point system that
              follows:

             5-10 minutes late                minus 2 points
             11-15 minutes late               minus 4 points
             16-20 minutes late               minus 6 points
             21-25 minutes late               minus 8 points
             26-30 minutes late               minus 10 points

             After 30 minutes, 10 additional points will be deducted for every 10 minutes late.

                                            - 15 -
     .
                                   III. Special Events

A.   General Policies
     1.     The competition will be judged in two divisions, competitive and highly competitive.
     2.     Homecoming special event deadlines and dates will be adhered to as provided on the
            official Homecoming schedule.

B.   Banner
     1.     Banners must be made on a twin size bed sheet – NO LARGER (*Materials may be added
            to the bed sheet as long as it does not exceed the original size of the sheet)
     2.     The bed sheet must be white. Colors or dyes may be added.
     3.     4 feet of rope must be attached to the top and bottom corners of the banner for hanging.
     4.     Banners must be sprayed with sealant, sealant must be dry by submission deadline
     5.     Banners may be hung either vertical or horizontal
     6.     2 pieces of approximately 1”x 2” boards are needed to reach the full width of the banner at
            the top and bottom in order to attach the rope and weight the banner.
     7.     Banners must be in a two dimensional format with a thickness of no more than 1/4 inch off
            of the sheet.
     8.     Due to limited space, if banner entries exceed available space attempts will be made to
            hang extra banners elsewhere. No guarantees can be made.
     9.     No points will be given, and Banners will not be hung if the above requirements aren’t
            followed.
     10.    Banners will be judged on the following categories. These categories will be judged on a
            scale of 1- 10 (one is the lowest and ten is the highest):
            a.       Color
            b.       Originality and Creativity
            c.       Association of the Homecoming theme
            d.       Overall neatness
     11.    Banners will be judged ‘as is’ on Union, not by photographs. Executive Board will have
            final say if ‘circumstances’ arise
     12.    Banners will be moved to Bearcat Stadium before the homecoming football game.

C.   Canned Art
      1. Minimum of 150 items with no maximum number with 75% consisting on canned good
               items.
      2. Structure must fit into a 4’x4’ square
      3. Canned art is an event worth Supremacy points.
      4. Displays will be assembled on site to create structure within a four hours time period
      5. Canned goods and other nonperishable food items must remain unharmed, and in the
               condition they were when purchased.
      6. Art will be judged the same day as creation of canned art.
      7. No adhesives of any kind may be used on the actual can or box.
      8. No more than 5 people will be allowed to help build or construct the artwork during the
               entire 4 hours allowed for construction.
      9. Organizations will be responsible for taking down the art on the date determined by the
               executive board. This includes the delivery of non-perishable food items to a
               predetermined spot, decided prior by the executive board.
      10. Canned art will be judged the same day as construction.
     11. Canned art will be judged on the following categories. These categories will be judged on a
               scale of 1- 10 (one is the lowest and ten is the highest):
            e.        Color
            f.        Originality and Creativity
            g.        Association of the Homecoming theme
            h.        Overall neatness

                                           - 16 -
                                 IV. Royalty Committee

A.   General Policies
     1.     The competition will be judged in two divisions, competitive and highly competitive.
     2.     Homecoming royalty deadlines and dates will be adhered to as provided on the official
            Homecoming schedule.

B.   Candidates
     1.     Each organization entering at least one event of Homecoming is eligible to sponsor one
            male and one female undergraduate candidate.
     2.     A candidate must have earned a 2.7 cumulative G.P.A. at time of nomination, including
            transfer hours.
     3.     Homecoming Executive Board, Royalty Chair(s), Judges Chair(s), and Parade Chair(s) are
            not eligible for candidacy.
     4.     The five finalists will be selected by two panels of six judges (3 on campus, 3 off campus).
     5.     The organization must be recognized by Student Senate

C.   Campaigning
     1.    There shall be no campaigning by the King or Queen candidates or their representatives.
     2.    Pictures of the King and Queen candidates with individual information will be posted in
           prominent places on campus the week prior to elections- Owens Library, Union and
           Colden Hall.
     3.    The Homecoming candidate must have their bios approved by the Homecoming Exec.
           Board before presented for the school.
     4.    A candidate found guilty of any violation of rules will be brought before the Homecoming
           Committee.

D.   Selection of King and Queen
     1.      The Homecoming King and Queen will be selected by popular vote of the student body.
             The election will be conducted on the computer voting system.
     2.      Each person voting in the election may vote for only one King and one Queen candidate or
             the ballot will be void.




                                           - 17 -
                                 V. Judges Committee

A.   General Policies
     1.     Judges for all events will be confirmed and submitted to executive board two weeks prior
            to the date of the judged homecoming event.
     2.     In every category of competition, the high and low scores from the judges of each entry
            will be dropped. (This is intended to reduce the bias of judging and make the competition
            more fair for all entries).
     3.     Confirmed judges must be asked if they will be attending the Variety Show. A maximum
            of two tickets per judge will be allotted for those judges who would like to attend.
     4.     Sponsors and/or alumni of student organizations, as well as immediate family of any
            Northwest student competing in Homecoming are not eligible to judge (immediate family
            includes grandparents, parents and siblings).
     5.     All judging forms completed by the judge must be returned immediately following the
            competition of the judging

B.   Variety Show
     1.      A mandatory of 7 judges per night is needed. 3 of 7 judges must be off campus.
     2.      University representative will accompany judges and co-chairs to ensure proper procedures
             are being adhered to.


C.   Banner
     1.     Mandatory of 6 judges are required.
     3.     Judging will occur on Monday
     4.     University representative will accompany judges and co-chairs to ensure proper procedures
            are being adhered to.

D.   Parade
     1.     Overall Co-Chairs will have option to make announcements downtown.
     2.     A mandatory of 11 judges is needed. 4 of 11 judges must be off campus. Sponsors and/or
            alumni of student organizations competing in Homecoming are not eligible to judge.
     3.     University representative will accompany judges and co-chairs to ensure proper procedures
            are being adhered to.

E.    Royality
      1.    A mandatory of 12 judges is needed
      2.    University representative will accompany judges and co-chairs to ensure proper procedures
            are being adhered to.

F.   Canned Art
     1.     Canned art will be judged the same day as the creation of the entry
     2.     A mandatory of 6 judges are needed.
     3.     University representative will accompany judges and co-chairs to ensure proper
            procedures are being adhered to.




                                          - 18 -
                            VI. Public Relations and Awards

A.   General Policies
     1.     Homecoming public relations and awards deadlines and dates will be adhered to as
            provided on the official Homecoming schedule.
     2.     Trophies and plaques DO NOT have organization’s names on them.
     3.     No awards shall be ordered without the approval of the Homecoming Advisor
     4.     All plaques and trophies are consistent for competitive and highly competitive cash prizes

B.   Public Relations
     1.      Donation letters will be sent out to local area business.
     2.      Will be responsible for forms of public relations and marketing for Homecoming events,
             including but not limited to, posters/fliers, press releases, radio/newspaper ads and
             advertising on Channel 9.
     3.     Will be responsible for the overall Homecoming t-shirts. Homecoming t-shirts must be
            available two weeks prior to Homecoming

C.   Awards
     1.     Variety Show
            a.      Highly Competitive Skits- 1st place receives trophy, 2nd place receives plaque
            b.      People’s Choice Award for Best Act- receives plaque
            c.      Best Actor- receives gift card
            d.      Best Actress- receives gift card
            e.      Olio Acts- 1st place receives plaque


     2.      Floats
             a.     Highly Competitive Floats- 1st place receives trophy, 2nd and 3rd place receives
                    plaques
             b.     Competitive Floats- 1st place receives trophy, 2nd and 3rd place receives plaques
             c.     Mini-Floats- 1st place receives trophy, 2nd place receives plaque
             d.     Overall Best Parade (Fraternity, Sorority, and Competitive)- receives trophy

     3.      Clowns (paper mache, pomped and costume)
             a.     Fraternity Clowns- 1st place receives plaque
             b.     Sorority Clowns- 1st place receives plaque
             c.     Independent Clowns- 1st place receives plaque

     4.      Jalopies
             a.       1st place receives a plaque

     5.      Banner (Highly Competitive and Competitive)
             a.     Highly Competitive – 1st place receives trophy
             b.     Highly Competitive – 2nd and 3rd place receives plaques
             c.     Competitive – 1st place receives trophy
             d.     Competitive – 2nd and 3rd place receives plaques

     5.      Canned Art
             a.     1st place will receive a plaque




                                             - 19 -
                         VI. Campus/Community Relations

A.   General Policies

     1.     The Campus/Community Relations will be in charge of the office decorating
            contest
     2.     The committee will also be in charge of selecting the Grand Marshall, working
            with student organizations, university offices, and the Alumni Center
     3.     The committee will coordinate with other student groups to ensure participation of
            all organizations on campus to promote events during Homecoming events.
     4.     Also, working the community, students and faculty, the committee will help
            recognize one student, faculty/staff member and one community business.




                  VIII. Supremacy Points and Cash Prizes
A.   Supremacy Points

     1.     Parade
            a.       Float          100 points
            b.       Clowns         50 points each (paper mache, pomped and costume)
            c.       Banner         40 points
            d.       Mini-float     50 points
            e.       Variety Show    100 points

     2.     The points listed above are the total number of points (440 possible points) your
            organization can receive. The judges are not required to give out the maximum number of
            points and there will be no curving of points. Each judge will have the opportunity to
            award the maximum number of points. In each entry, your total score from all of the
            judges will be added up, and then divided by the number of judges. The organization with
            the highest score automatically wins that competition, and that is the total number of points
            the respective organization wins.

            Example:

                     Judge 1: 84
                     Judge 2: 92
                     Judge 3: 78
                     Judge 4: 89
                     Judge 5: 94
                     Judge 6: 80
                     Judge 7: 90
                     Drop high and low score (94, 78)

            Total: 435 divided by 5 equals 87 – this is the number of points received for the
                   entry.

     3.     In the event that there are multiple decimal places in the averaged number, the number will
            be rounded to the thousandth decimal place.


B.   Extra Points
     1.      Organizations with members acting as Co-Chairs and Secretary will receive 15 points.
                                           - 20 -
           2.     Organizations with members acting as Committee chairs will receive 5 points per chair.
                  These points will only be awarded if the member has missed no more than 2 meetings.
           3.     Each meeting that an organization has 2 representatives attending will receive 5 points
                  towards their supremacy points.
           4.     Organizations with members acting as committee members will receive three points per
                  member.
           5.     Organizations are allowed to miss 2 meetings and substitutions are allowed for those
                  meetings.

 C.        Cash Prizes
1.         Variety Show
                  Open Division
                  First Place    $500.00
                  Second Place $450.00
                  Third Place    $400.00
2.         Float
                    Highly Competitive                   Competitive
                  First Place    $2500.00                  $900.00
                  Second Place $2100.00                    $750.00
                  Third Place    $1700.00                  $590.00
                  Fourth Place $1400.00
  3.       Mini-Float
                    Highly Competitive                   Competitive
                  First Place    $300.00                   $150.00
                  Second Place $200.00                     $100.00
                  Third Place     $100.00
      4.   Clowns (each category)
                    Highly Competitive                    Competitive
                  First Place    $50.00                     $50.00
                  Second Place $40.00                       $40.00
                  Third Place    $30.00                     $30.00
                  Fourth Place $20.00                       $20.00
 5.        Jalopies
                   Open Division
                  First Place    $60.00
                  Second Place $50.00
                  Third Place    $40.00
                  Fourth Place $30.00
 6.         Banners
                  Highly Competitive                       Competitive
                  First Place    $75.00                      $75.00
                  Second Place $65.00                        $65.00
                  Third Place    $55.00                      $55.00
                  Fourth Place $45.00                        $45.00
 7.        Olio Acts
                  First Place   $100.00
                  Second Place $75.00
                  Third Place    $50.00
  8.        Canned Art
                  First Place    $50.00
                  Second Place $40.00
                  Third Place    $30.00
                  Fourth Place $20.00



                                                - 21 -
Appendices of the Northwest Missouri State University
                Homecoming Council
                Revised February 2008




                        - 22 -
                               Appendix I. Variety Show

A.   Variety Show Committee Checklist:

           Check skit ideas to avoid duplication.

           Read all skits promptly. If they are to be revised partially or totally notify each
            organization immediately, and set a new deadline for submission.

           Schedule rehearsals and notify each organization of the date and time to appear for tryouts
            and dress rehearsals.

           Make sure enough prop boxes are taped down backstage before Dress Rehearsals being
            with the dimensions of 4 feet by 10 feet.

           After Variety Show is over see that stage and auditorium floor are cleared of all props and
            other materials.

           A minimum of 5 committee members must be backstage during Variety Show tryouts,
            rehearsals and performances

           Ensure the appropriateness of skits and olio acts by acting as a Tact Committee.

           The committee will be responsible for the variety show program. Contact the university’s
            publications office for assistance with this, a basic format with all information must be
            provided to them (Look at past programs for direction)

           Homecoming Variety Show Chairs must be in contact with stage manager prior to the
            show to do a run-through




                                           - 23 -
                                  Appendix II. Parade

A.   Pre-Parade Checklist

           Establish a parade route

           Obtain approval of parade route from Chief of Police.


           Confirm a section for judges viewing and parade vehicle parking on the north side of the
            square.

           Establish parade rules. Make and distribute at least 2 weeks before the parade.

           Consult with the Band Director, about the parade line up and bands. For judging purposes,
            the bands will be in the order provided by the Department of Music.

           Obtain a list of parade entries from the Overall Co-Chairs and make a finalized copy of the
            parade line up.

           Distribute copies of the line up one week before the parade.

           Give a copy of the finalized line up to the Campus Safety Director, and consult with
            Campus Safety to arrange for traffic control on parade day.

           Make parade entrant identification cards for all entries except bands. The bands follow a
            specified line up and are judged separately.

           Consult with the University Homecoming Chair about the placement of Corporate
            sponsored vehicles.

           Check the tree limbs over the parade route and contact Environmental Services if
            necessary.

B.   Parade Morning Checklist

           Co-Chairs meet at 4:30 am to mark off the location of clowns in the Union

           Mark off locations for the floats and the jalopies.

           As the parade entrants arrive, line them up in their spot in the line up and feed them into
            the parade. Good organization early will avoid last minute juggling of the line up.

           The Department of Music will take care of organizing the bands. Check with the band
            director for any changes in their line up.

           In the event of inclimate weather, Executive Board reserves the right to make any and all
            exceptions to the above list. This will occur the morning of the parade.

C.   Helpful Hints

           Line up floats as they arrive.

           Line up Kings/Queens and political candidates in the Administrative Building/Circle Dr.



                                             - 24 -
   Have parade committee people be at their designated places by 3:45 am to keep the parade
    in order.

   It is important that Homecoming Council Advisor gets the line up at least one-week before
    the parade. Inform him of any changes that might occur up to the parade morning.

   Keep in close touch with your Faculty Advisor or Chair and Director of Bands on the day
    of the parade.

   Provide a runner from the committee to relay any changes in the line up to the parade
    announcer, the judges on the square, and KNWT Channel 8, or secure cellular phones for
    the occasion.

   Have one assistant for each of the Co-Chairs to help line up bands, clowns, King/Queens,
    floats, mini-floats, and jalopies.




                                  - 25 -
                                 III. Royalty Checklist

A.   Interviews Checklist

           Choose and confirm 12 judges from the judge list provided ASAP. Any problems ask the
            Co-Chairs for suggestions.

           Reserve three rooms in the same building for interviews.

           Contact ARAMARK about food services for the interview; juice, coffee and snacks
            throughout the day. A one-hour lunch should also be provided for the judges and Co-
            Chairs.

           Co-Chairs must monitor the interviews and make sure everything runs smoothly.

           Allow 10-minute interviews, with 5 minutes in between each one.

           Provide enough score sheets so the judges have room for error.

           After each interview, the judging sheets must be taken from the judges and given to the
            Homecoming Co-Chairs.

           Each judge is entitled to 2 free tickets to the Variety Show for their participation in the
            interviews. Get a list of numbers and preferred nights.

           Write thank-you notes to the judges.

B.   Variety Show Checklist

           Make sure all finalists are at the rehearsal. Ask the past King and Queen to also be present.

           Locate the pillow and make sure that it is at the show.

           Locate one boy and one girl to be used as crown bearer and flower girl (Contact Horace
            Mann).

           Purchase identical gifts for the two children (maximum of $10 each).

           Locate A Musical CD for the ceremonies.

           Confirm how many tickets each candidate needs (maximum of 4), for the Variety Show
            and what nights they want them. Candidates must purchase any extra tickets they require.

           A King candidate will escort a Queen candidate when presented at the Variety Show,
            paired by alphabetical order.

           The previous King will hand the King a crown and scepter before the previous Queen
            crowns the Queen.

           Co-Chairs must be present at the show to assist in coronation and to hand out gifts.

C.   Parade Checklist

           Arrange 7 convertibles for the King and Queen, their court, the 2 children, and
            Homecoming Executive Board.
                                            - 26 -
            Ask Co-Chairs for 8 parade blankets and umbrellas if it rains. Please collect and return
             items after the parade.

            Get car signs made announcing the candidate’s names. Make sure these are attractive
             signs, which will not scratch the cars. Contact Environmental Services for magnetic signs
             to be placed on cars.

D.   Game Checklist

            Co-Chairs should be present at the game to assist candidates.

            A King candidate will escort a Queen candidate at the football game presentation.

E.   Gifts Checklist

            A crown for the Queen and a Crown and scepter for the King will be bought.

            Five identical gifts will be bought for the King and his attendants. Five identical gifts will
             be bought for the Queen and her attendants (maximum of $25 each, gift certificates are
             appropriate).

            One gift will be bought for each the crown bearer and the flower girl (maximum of $10
             each).

F.   Flowers Checklist

            Five single long-stem roses for the Queen finalists and a one dozen rose bouquet for the
             Queen. A rose boutonniere for each finalist for the King for coronation is given at the
             Variety Show.

            Six mum corsages for the past Queen, new Queen, and her court for the parade and game.
             Make sure these are small!!

            Six white carnation boutonnieres for the past King, new King and his court for the parade
             and game.




                                            - 27 -
                                   Appendix IV. Judges

A.   Judges Checklist
     1.     Variety Show:
         Supply a manila folder containing instruction sheet, Variety Show program, a statement of
            theme for each skit, ballot, check sheet and ticket to each judge. Show judges may bring
            their spouses. Have a few extra tickets to provide for this possibility.
         Supply a lapboard, flashlight, and pencils.


     5.       Banner:

             Supply judges with folder containing instructions, score sheets, and list of participating
              organizations. Judge at same time

     3.       Parade:

             Request the loan of two flatbed trucks from lumberyards or Summa Implement. Arrange
              for them to be parked in the proper location for judges. Also, see Maryville Director of
              Public Safety to have parking spaces reserved.

             Prepare folders containing appropriate instructions, check sheets, ballots, parade line up,
              pencils and lapboard for each judge.

             Arrange for PA System, Tables and Chairs

             All committee members, including chairs, are responsible for clean up.




                                             - 28 -
                           Appendix V. Public Relations and Awards

A.        Public Relations Checklist.

                 Donation Letter

                 Send out a donation letter to area businesses. Each letter will have a donation card
                  attached that can be sent back to the University.

                 Address an envelope to each business that will contain the donation letter, donation card,
                  and a self-addressed stamped envelope.

                 Post important dates and upcoming events on Channel 9, “Notices of the Day”, and in The
                  Missourian. The Co-Chairs will provide a list of the important dates and events.

                  Create a Homecoming committee poster that includes a picture of the committee and a list
                  of important dates.

                 All committee members and homecoming officers will receive a t-shirt to be worn during
                  the homecoming events. Contact the Student Body well in advance of the homecoming
                  parade. Arrange for them to come up with a design that is appropriate and tactful with the
                  homecoming theme or approach them with a design already constructed. Make sure a
                  count is taken and everyone receives a shirt and it is the right size.

     a.       Awards Checklist

                 Establish date, time and agenda for Awards Ceremony. Reserve location and back up
                  location with Student Affairs.

                 Arrange for entertainment (DJ, music, etc.) and food (?).

                 Secure staging, lighting, electrical hookups, PA system or anything else that may be
                  needed for the location of the ceremony.

                 Write a script that lines up the awards and a person to present each award.

                 Get final awards list out to media




                                                 - 29 -

				
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