Ppf Amount Calculate in Excel Format - PowerPoint

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					Department of Elementary &
Secondary Education
Special Education
Funds Management
The Public Placement Fund (PPF) is for IEP
  and non-IEP students placed into a non-
 domicile district by DFS, DYS, DMH or a

Non-Domicile: A district outside of where
the parents/legal guardian resides.

State-Domicile: The student is a ward of a
state agency or court.
           RSMo 167.126
o   Non-domicile or state-domicile student

o   Placed by:

     Division ofFamily Services (DFS) /
       Children’s Division
     Department of Mental Health (DMH)
     Division of Youth Services (DYS)
     Court of competent jurisdiction
     Parents Live in Boone County.
     Student Served in Cole County.

  Domicile               Non-Domicile
Boone County             Cole County
The domicile is the state because:

 o   Parental Rights are Terminated
 o   Parents live out of state
 o   Parents are deceased
 o   Parents are incarcerated
 o   Parents are considered homeless
 o   Information is truly unknown
o Check enrollment records for domicile

o Check students that have LTE billbacks

o Check students assigned a DFS

o Check students in juvenile/group homes
The district can verify the domicile with
the Division of Family Services using an
           Appendix C Form.

The Appendix C Form is faxed to the DFS
office in the county where it is completed
      and faxed back to the district.

    The form is located on the Funds
        Management Webpage.
Appendix C Form
  DESE will reimburse expenditures in
  “excess” of the revenues received for
            eligible students.

Reimbursement is prorated based on the
available appropriation. Applications are
due January 31 the following year in which
         services were provided.
  Educational Costs
- Revenues
= Excess Cost Reimbursement
o   District Contact Information
o   Instructions
o   Supporting Reports
o   Student Information Worksheet
o   Revenue Section
o   Cost Section
o   Summary
o   Reimbursement Calculation
The District will need the following reports
  in order to complete the application:
o Funds Management Basic State Aid Spreadsheet
o Audit Confirmation Report
o BU110 Transportation Report
o Funds Management Part Entitlement Spreadsheet
o Core Data (District Calendar Days)
o ASBR (Current Expenditure per ADA)
o Local Tax Effort Amounts

Links to all supporting reports are posted on
              the PPF webpage.
o   Identify Placing Agency
o   Enter Student Name and MOSIS Number
o   Indicate if student has an IEP
o   Indicate Educational Setting/Cost Option
o   Enter Enrollment Dates
o   Enter Domicile County District Code & Rate
o   Indicate if student received district
o   Basic State Aid
o   Local Tax Effort
o   Transportation State Aid
o   Part B Entitlement
o   Medicaid
o   Miscellaneous
Option A
For students being served in regular and special
education classrooms in the district with domicile
Option B
For students being served in a district
operated separate classroom/program.
Option C
For students being served in contractual
  For students being served/integrated in
regular and special education classrooms in
    the district with domicile students.

This method establishes a base cost using the
 Current Expenditure per ADA. Since these
  students may have special needs that are
burdensome to the district, this method also
 allows the costs for support services to be
           added to the base cost.
+ Base Cost (Current Expenditure per ADA)
+ Personal Paraprofessionals
+ Assistive Technology
+ Related Services
+ Transportation
+ Other
= Allowable Costs
    For students being served in a district
   operated separate classroom/program.

This method allows all costs associated with
operating the separate classroom/program to
be claimed. The districts need to ensure that
  costs are prorated if any domicile students
 are being served in the classroom/program.
+ Salaries and Benefits of Staff
+ Supplies
+ Assistive Technology
+ Related Services
+ Rent/Utilities
+ Transportation/Mileage
+ Other
= Allowable Costs
  Districts must prorate the costs for any
portion of domicile students that are served
   in the separate classroom/program.

Total Students: 30
Domicile Students: 5
Non-Domicile Students: 25
Total Costs: $250,000
83.3% (25/30) * $250,000 = $208,333
 For students being served in contractual

The district will claim the actual invoiced
tuition cost for the contractual placement.
  If the district has more expenditures
than what they received in revenues, the
application will automatically calculate
       the reimbursement amount.

  Again, it is important to prorate all
          costs if applicable.
The district must submit documentation for
  non-domicile students without a county
    district code. An appendix C or an
 enrollment record that shows no domicile
     must accompany the application.

The district must also submit the calculations
     for costs reported under Option B.
o   Excel Format

o   Different versions for number of students.

o   One application for all eligible students.

o   Gray-shaded areas auto calculate.

o   Application & manual on DESE webpage.

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