Located in Union Station 50 Massachusetts Ave NE Washington, DC 20002 Sales Manager: Dana C. Gasby Direct line: 202-289-6188 Direct Fax: 202-446-2961 email@example.com B. Smith Barbara Smith has appeared in over 100 radio, print and television advertisements. She was one of the first African-American women on the cover of Mademoiselle and has numerous magazine covers to her credit. A frequent guest on television shows, Barbara has appeared on The Today Show, Good Morning America, CBS Morning, Extra, NBC Nightly News, and Oprah, as well as many local newscasts around the country. Barbara and her husband, Dan Gasby, have teamed up to form the B.Smith Restaurant Group, currently comprised of three successful “B.Smith’s” restaurants. The first is in Manhattan’s theater district (relocated to 320 W. 46th St. in November of 1999), the second is in Washington D.C.’s Union Station, and the third on Long Island in the Hamptons village of Sag Harbor. Barbara has been honored by Elle Décor magazine as one of America’s 10 most outstanding non-professional chefs in the country. She is also the first African-American woman elected to the Board of Trustees of the prestigious Culinary Institute of America. In 1995, Barbara's first book, B. Smith’s Entertaining and Cooking for Friends was published to rave reviews. In 2000, the book was released in paperback. Her latest book, B.Smith’s Rituals and Celebrations, made history when it debuted simultaneously with her new lifestyle magazine, B.Smith Style, in October 1999. Rituals and Celebrations was nominated for a James Beard Award, won a literary award from the American Library Association, and was recognized by Food and Wine magazine “Best of the Best” Book Award in 1999. Barbara hosts her own nationally syndicated television series, B.Smith With Style, now entering its fifth season and currently airing in over 200 markets reaching 95% of the US and 40 countries. In addition, Barbara has introduced her own line of home accessories, now available at Bed Bath & Beyond. Active in the community and the arts, B. was a founding board member of the Time Square Business Improvement District, the New York Women’s Foundation, and the Feminist Press. She is a trustee of the Culinary Institute of America and a member of the Metro-Manhattan Chapter of the Links, The Screen Actors Guild, Equity and AFTRA. History of B. Smith’s Restaurant After years of construction, Union Station finally opened in 1907. Ever since, it has been considered one of the most impressive buildings in a city of beautiful buildings. In the early 1900’s, trains were the most common mode of travel for the general public and presidents alike. Prompted by the assassinations of Presidents Garfield and McKinley, the Terminal Company directors authorized a spacious Presidential Suite to be built in order to provide the First Family and their guests a secure space away from the crowds when traveling by train. Soon after, the President Suite was built on the east end of Union Station. In 1939, when the King and Queen of England visited Washington, they were received in the President’s Suite. Over the years the Suite was used to welcome dignitaries visiting the Capitol and during World War II it was used by both the Red Cross and USO. In 1988 the space was opened to the public for the first time as the restaurant Adirondacks, which closed in 1992. In 1994, B.Smith’s Restaurant took over the vacant President Suite and has flourished ever since. The suite remains a dramatic, high vaulted space with classical molding, ornamental plaster relief and gold leaf enrichments. There are elaborate silver stencil designs and many replicas of the presidential eagle. Uncovered under layers of white paint were the walls that were painted faux leather and faux mahogany, a style that was popular at the turn of the century. Barbara Smith’s exceptional style and grace is apparent in every aspect of her Union Station restaurant. The space that houses B.Smith’s Restaurant could not be more fitting – it is grand yet comfortable, elegant but warm. Recognized for outstanding Cajun, Creole and Southern cuisine, B.Smith’s Restaurant has brought a new taste and sensibility to Washington, DC. We are proud to be part of the continuing history of Union Station. Private Party Information Private Parties – 30 people & Under · There is no room rental fee for our private rooms. We do have minimum purchase requirements for private parties – amounts vary by size of room. · Parties of 30 or less can be booked up to 45 days in advance. · Rooms are booked on a first come first serve basis. A completed contract is required to hold the space and confirm your reservation. · Parties of 25 or more require a limited menu. B. Smith’s have provided three limited menus but clients are able to create their own limited menu. The client is charged the listed menu price for each dish. We will print a custom menu consisting of your choices. · Payment is required at the conclusion of service. B.Smith’s accepts major credit cards, cash, travelers checks and certified checks. B.Smith’s does not accept business checks or personal check without prior approval and proper identification. General Catering Information GUARANTEE Your guaranteed guest count is due by 12:00pm five business days prior to your event. If no confirmation is received at that time, your final invoice will be based on the number of guests shown on the most recent catering contract in our records. We are sometimes able to accommodate a higher number guests than contracted. Any additional guests will be charged your contracted menu and beverage price. MENU B.Smith’s requires a minimum of 30 guests for catered events. We require an accurate guest count and a pre-arranged, limited menu to ensure efficient service.. Guests requiring a vegetarian selection or who have dietary restrictions can gladly be accommodated with prior notice. BAR There are three ways to pay for beverages on a catered event: beverage charges can be included in your menu price at a per person charge, beverages can be charged by consumption and applied to a single “Host Tab,” beverage service is also available on a cash bar basis. Hourly and individual drink pricing is based on set bar brands, with tax and gratuity additional. Bartender fees may be applicable. OVERTIME If the event exceeds the original contracted end time, the client will be charge 20% of total event price per extra hour, or fraction of service. DEPOSIT AND FINAL PAYMENT A 50% nonrefundable deposit, signed contract and a valid credit card number (for financial hold) are required to confirm a catered event. All food and beverage arrangements must be finalized 14 days prior to the event. Checks are to be made payable to B.Smith’s Restaurant. All balances are due at the conclusion of your event. If your organization is tax exempt, a copy of your tax exempt certificate must be provided at the time of payment with your signed catering contract. B.Smith’s accepts American Express, Master Card, Visa, Diners Club and Discover credit cards. Private Dining Rooms Grand Dining Room Colonnade Seats up to 180 Seats up to 80 Registered landmark space originally Originally used as a breezeway used for entertaining and between dressing rooms and the presidential functions. Original Presidential Private Train Terminal. grand chandeliers and sconces. Cabinet Room Presidential Signing Room Seats up to 50 Seats up to 30 Originally used for intimate dining and Originally used as an office away from the entertainment. Currently decorated with White House. Rear doors led to the original artwork by local artists. Presidential Private Train Terminal. President’s Quarters First Lady’s Quarters Seats up to 18 Seats up to 18 Originally used as a private dressing Originally used as a private dressing rooms for the President. rooms for the First Lady. $ 45 Menu Appetizer Garden District House Salad Cucumber vinaigrette/tomato/onion Entrées (choose 3) B. Smith’s Meatloaf Potato puree/sautéed fresh seasonal vegetables/mushroom gravy Center Cut Pork Chop Sautéed spinach/whipped sweet potatoes Vegetarian Ribs Sweet potato & okra hash/roasted garlic BBQ sauce/Savannah slaw Grilled Salmon Potato puree/wilted greens/tomato confit Lemon Pepper Catfish Mac and Cheese/collard greens/tangy honey mustard Smothered Fried Chicken Potato puree/sautéed fresh seasonal vegetables/onion gravy Stacked Angus Filet Salad tomato/onion/ mixed greens/balsamic vinaigrette Desserts (choose one) Triple Layer Chocolate Cake Three-layer chocolate cake finished with chocolate chips New York Cheesecake Graham cracker crust/mixed berry sauce Duets are also available Vegetarian options available at request of guest *menu subject to change at anytime without prior notice $50 Menu Appetizer (Choose one) Garden District House Salad Cucumber vinaigrette/tomato/onion Thai Spiced Wings Sweet chili sauce Fried Green Tomatoes Goat cheese/red pepper aioli Entrée (Choose 3) B. Smith’s Meatloaf Potato puree/sautéed fresh seasonal vegetables/mushroom gravy Braised Baby Back Ribs Mac and Cheese/collard greens/savannah slaw/roasted garlic BBQ Vegetarian Ribs Sweet potato & okra hash/roasted garlic BBQ sauce/Savannah slaw Grilled Salmon Potato puree/wilted greens/tomato confit Lemon Pepper Catfish Mac and Cheese/collard greens/tangy honey mustard Smothered Fried Chicken Potato puree/sautéed fresh seasonal vegetables/onion gravy Grilled Angus Filet 12oz NY Strip/Potato puree/crispy leeks/demi-glace Dessert (Choose 2) Triple Layer Chocolate Cake New York Cheesecake Coconut Cake Duets are also available Vegetarian options available at request of guest *menu subject to change at anytime without prior notice $65 Menu Salads (choose one) Garden District House Salad Cucumber vinaigrette/tomato/onion Spinach Salad Toasted almonds/ red onions/ dried cherries/ goat cheese/ light blood orange vinaigrette Appetizers (choose one) Thai Spiced Wings Sweet chili sauce Fried Green Tomatoes Goat cheese/red pepper aioli Entrées (Choose 2) Braised Baby Back Ribs Mac and Cheese/collard greens/savannah /roasted garlic BBQ Crab Cakes Sweet mustard sauce/potato puree/sautéed vegetables Stacked Angus Filet Salad tomato/onion/ mixed greens/balsamic vinaigrette Vegetarian Ribs Sweet potato & okra hash/roasted garlic BBQ sauce/Savannah slaw Grilled Salmon Potato puree/wilted greens/tomato confit Lemon Pepper Catfish Mac and Cheese/collard greens/tangy honey mustard Smothered Fried Chicken Potato puree/sautéed fresh seasonal vegetables/onion gravy Grilled Angus Filet 12oz NY Strip/Potato puree/crispy leeks/demi-glace Grilled Lamb Chops Potato puree/sautéed spinach/cranberry demi-glace Dessert (Choose 2) Chocolate Cake, Berries and Cream, Coconut Cake, New York Cheese Cake Duets are also available Vegetarian options available at request of guest *menu subject to change at anytime without prior notice. $55 Buffet Dinner Menu Salads (choose one) Garden District House Salad Southern Caesar Salad Course 2 (choose two) Black eyed pea soup Catfish Fingers Thai Spiced Wings Fried Green Tomatoes Course 3 (Choose 4) Fried or Roasted Chicken Macaroni and Cheese Collard Greens Riblets Potato Salad Gumbo Pineapple honey ham Vegetarian Ribs Dessert (Choose 2) Chocolate Cake, Sweat Potato Pie, Coconut Cake, New York Cheese Cake Pasta Station: $7 per person Carving station: $20 per person Raw Bar: $25 per person *Buffet comes with cornbread **Additional choices will cost $7 per person Sunday Buffet Served from 11:00am to 5:00pm $34 – Adults, $18 – Children (12 & under) Brunch items to be removed from buffet at 4:45pm Featuring: Belgian Waffles and Omelets prepared to order Also: southern grits country style French toast assorted breads and muffins home fries fresh fruit maple sausage pineapple honey ham bacon roasted turkey vegetarian sausage fried chicken and more…. macaroni & cheese lemon-pepper catfish ….and for dessert southern style collard greens chocolate cake scrambled eggs cheesecake coconut cake Includes limitless choice of Champagne, Mimosa, Orange Juice, Grapefruit Juice, Cranberry Juice, Sodas or Iced Tea *coffee drinks and hot tea not included *menu subject to change at anytime without prior notice Dessert Menu Apple & Pecan Crumble - $9 Chocolate Cake - $8 New York Cheesecake - $8 Sweet Potato Pie - $8 (For groups 15 and under) Seasonal Sorbets & Ice Cream - $8 Strawberry Shortcake - $8 Coconut Cake - $8 Bourbon St. Bread Pudding - $8 *menu subject to change at anytime without prior notice Bar Options LIMITED BAR WINE SERVICE $13/person, first hour Table wine service $11/person, each additional hour Based on consumption - $27-$30/bottle Two domestic beers (Miller Lite, MGD) Century Cellars Cabernet, Chardonnay Century Cellar Cabernet, Chardonnay, White Zinfandel Assorted juices and sodas RAIL BAR MEDIUM BRAND BAR $14/person, first hour $16/person, first hour $12/person, each additional hour $14/person, each additional hour Two domestic beers (Miller Lite, MGD) Two domestic beers (Miller Lite, MGD) Century Cellar Cabernet, Chardonnay Century Cellar Cabernet, Chardonnay House Vodka, House Gin, House Rum, Smirnoff Vodka, Tanqueray Gin, House Scotch, House Whiskey, House Bacardi Rum, Bourbon Johnnie Walker Red Scotch, Jim Beam Sweet and Dry Vermouths Bourbon, Assorted juices and sodas Seagram’s 7 Blended Whiskey, Sweet and Dry Vermouths Assorted juices and sodas PREMIUM BRAND BAR $19/person, first hour $17/person, each additional hour Beers (Miller Lite, Heineken, Corona, Samuel Adams) Century Cellar Cabernet, Chardonnay Absolut Vodka, Bombay Sapphire Gin, Mt. Gay Eclipse Rum, Chivas Regal Scotch, Jack Daniel’s Bourbon, Crown Royal Blended Whiskey, Sweet and Dry Vermouths Assorted juices and sodas Martini Bar: 10oz - $14 ea, 6oz - $9 ea Corkage Fee: $ 20 per bottle Wine Pour: $14 per person (glass with appetizers glass with entrees) Sparkling Wine Toast & Champagne Toast: 1 bottle=6 glasses (cost of bottle varies) Private Room Event Information- 30 & under Reservation Name: ______________________________________ Contact: ________________________________________________ Reservation Date: ________________No. of Guests: _______________ Time: _____________________ AM Phone: _________________PM Phone: ________________ Fax: ______________ Email:______________________________ Method of payment: Card on contract Other method: ___________________ PARTIES OF 25 OR MORE – *PLEASE SELECT PRE-SET MENU OR CREATE YOUR OWN PRE-SET LIMITED MENU BELOW: *B. Smith’s offers pre-set menus starting at $45 per person. Items listed below are at menu price 3 Appetizers 1. _________________________________________ 2. _________________________________________ 3. _________________________________________ 3 Entrée Selections 1. _________________________________________ 2. _________________________________________ 3. _________________________________________ 2 Dessert Selections 1. _________________________________________ 2. _________________________________________ $45 3-Course Menu $50 3-Course Menu $65 4-Course Menu Please send me menus for: $85 5-Course Menu $100 6-Course Menu $150 6-Course Menu B. Smith’s Sparkling Wine Pour Champagne Cake Wine Toast Yes / No Toast Yes / No Yes / No Yes / No Private Room Contract 30 & under Limited menu selection, accurate guest count and time guarantee help us insure quality service to all our guests. Please read the following carefully, complete and return a signed copy of this contract to the Catering Director at your earliest convenience to secure a private room. 1. MINIMUM food & beverage purchase requirements, before tax and gratuity, are: -Dinner: $500 for the Quarters and $1,000 for the Presidential Signing Room -Lunch & Brunch: $350 for the Quarters and $750 for the Presidential Signing Room Please note: If the check total exceeds the minimum purchase requirement the client is obligated to pay the full amount of the check. In the event that the minimum purchase amount is not met, the remaining balance will be added to the final bill as a room fee. The minimum purchase requirement is not a fixed price for the room – the final bill will be an itemized total. INITIALS: _______ 2. Confirmation of your reservation will be made only after B.Smith’s receives the completed documents (contract and event information sheet) and verifies the availability of the space. NO RESERVATION WILL BE CONSIDERED CONFIRMED UNTIL A B.SMITH’S REPRESENTATIVE CONTACTS YOU WITH A VERIFIABLE CONFRIMATION NUMBER. 3. B.Smith’s requires a minimum notice of 2 business days for cancellations for all private events. If you cancel your event less than 2 business days prior to the scheduled start time of your event, B.Smith’s will charge a cancellation fee. The cancellation fee is 50% of the minimum purchase requirement for the room. 4. A gratuity of 21% will be added to the pre-tax total of the bill. One check will be presented per group . To insure prompt service for all customers, B.Smith’s cannot present one check per guest. 5. Reservations will be held for no more than 30 minutes past the scheduled time. After 30 minutes, the group will be considered a “no show” and the cancellation fee will be charged. 6. Final guest counts are due 2 business days prior to the start of the event. Accommodations for additional seating may not be available once the original reservation is confirmed. Should the actual guest count be lower than originally reserved, B.Smith’s reserves the right to relocate the group to a smaller space. 7. PARTIES OF 25 OR MORE MUST PRE-SELECT MENU CHOICES FROM THE RESTAURANT MENUS. (SEE EVENT INFORMATION SHEET) 8. Two hour seating. 9. If paying with a check, B. Smith’s will need the full payment at the conclusion of the event, unless prior arrangements have been made with the Sales Manager. 10. B.Smith’s can provide cakes given at least 4 days notice. A cake cutting fee of $2 per person is charged for bringing in a personal cake.. By signing below, I hereby understand and agree to all stipulations and tenants therein entailed by this contract. Signature: __________________________________________________Date: ___________________ Credit Card Number: ________________________________________Exp: ____________________ Catering Event Information 31 and up Reservation Name: _________________________________________ Reservation Date: ________No. of Guests: _______Time: _______ AM Phone: _________________PM Phone: ________________ Contact: ________________________________________________ Email:______________________________ Method of deposit/payment: Card on contract Other method:_____________ MENU: $45 Menu Entrée Selections:_________________ _________________ _________________ Dessert: _________________ $50 Menu Appetizer: _________________ Entrée Selections:_________________ _________________ _________________ Dessert: _________________ _________________ $65 Menu Salad: __________________ Appetizer: __________________ Entrée Selection: __________________ __________________ Dessert: __________________ __________________ $55 Buffet Please send me information on your: $85 5-Course Menu $100 6-Course Menu $150 6-Course Menu Bar Option: ________________________________ Bar Billing Option: Hourly per person Per Consumption B. Smith’s Champagne Sparkling Wine Pour Cake Toast Wine Toast Yes / No Yes / No Yes / No Yes / No Catering Event Contract 31 and up 9. The Sales Manager and the Client agree: 1. In order to reserve restaurant space and a date for a private event, a. The Client shall cause the function to be held in an orderly B.Smith’s requires: manner. a. 50% non-refundable deposit of the estimated invoice total b. B.Smith’s Restaurant has a responsibility not to over-serve b. A signed copy of this contract alcoholic beverages to Clients, and reserves the right to c. A completed and signed copy of the catering invoice (including cease serving alcohol to any event guests for any or no the minimum guest guarantee, estimated invoice total, time and reason. ______initial date of the event, menus and any special requests) c. Games of chance will not be permitted unless proper written d. A valid credit card number on file (the signature below legal permission has been requested and obtained from authorized B.Smith’s to use credit card number below to be local authorities by the Client. charged for any outstanding balance in the event final payment 10.The Client agrees to pay for any and all damages and losses to is not made at the conclusion of the event). the premises caused by the Client or Client’s guest. 2. Upon the receipt of documentation of the above requirements, space 11.Prior to mutual consent in writing is required: and date you will be notified with a confirmation for your function. a. The supply of food or beverages, or decorations by anyone After confirmation your deposit is non-refundable. The full amount of other than the Sales Manager. If the Client wishes to bring the remaining balance, including any additional charges, is due at the in a dessert from outside the restaurant a $3/person cake conclusion of your function, payable by cash, credit card or cashier’s cutting and serving fee will be applied. If the Client wishes check. to bring in wine from outside the restaurant a $20 corkage 3. If the Client cancels within three business days (note: function on fee per bottle will be applied. Saturday or Sunday, final count is due Wednesday before 10:00am) b. The placement of any display on the B.Smith’s Restaurant of the scheduled event date 100% of the estimated invoice total will premises or entrances. be charged. c. Arrangements for music, entertainment and photographers 4. The Client can request an increase in guest count over the agreed supplied by anyone other than the B.Smith’s Restaurant. upon minimum guest guarantee prior to the function date. If approved 12.B.Smith’s Restaurant cannot be held liable for damaged or lost by the Sales Manager, this count becomes the final guest count. property belonging to Client or Client's guests exhibited, or left in 5. The Client must seek Sales Manager’s approval for any additional the restaurant. guests above the final guest count. If approved, the Client agrees to 13.If a dedicated coat or baggage check is necessary, a fee of pay for the extra guests at the per-person price established on the $1/guest will be applied to the final invoice. There is a bartender invoice. fee of $150 for each dedicated bartender required for any event. 6. All private function space is reserved for two hours unless otherwise If your event included dancing, a temporary dance floor is agreed upon in writing, in advance. The allotted function time shall required at a cost to be determined by size. begin promptly at the scheduled start time and the function room or 14.Should the Sales Manager be unable to perform for reasons area shall be vacated at the indicated end time. beyond their control, a representative shall notify Client as soon 7. Client will provide notice of the scheduled end time approximately ½ as possible and shall return any advance deposits to Client. In hour before the conclusion time of the function. If the Client wishes to this event, the Sales Manager also agrees to make all extend the agreed upon end time it should be discussed with the reasonable effort to assist the Client in obtaining an alternate Sales Manager at this time. If the end time is extended, the Client will location for the function. be charged 20% of the total event price per extra hour, or fraction, of 15.The Client agrees to pay B.Smith’s attorney fees in the event service. The Sales Manager is not obligated to accommodate a party collection of unpaid charges is placed in the hands of any beyond the scheduled event time and does so only at their discretion. attorney. 8. The Sales Manager reserves the right to make menu substitutions if 16.In the event this agreement is signed in the name of the necessary. The Patron will be notified of any change as soon as corporation, partnership, association, club or society, the possible. individual signing represents to the Sale Manager that he or she has full power and authority to sign and deliver this agreement. 17.This agreement and catering invoice contains the entire agreement between parties. It may not be changed, modified and amended, except by an agreement in writing. ______initial Client Signature: ______________________________________________ Date: ___________________ Credit Card Number: ________________________________ Exp:_______________
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