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					                                                                                                                                                       Rev 5/31/11




                                        CONSULTANT PROJECT EVALUATION FORM
The Department encourages Consultants to be proactive about initiating Evaluations with their UDOT Project Manager.

EVALUATION OBJECTIVES
The purpose of this Evaluation is to:
 Provide information for future consultant selection decisions.
 Provide feedback to the consultant and the opportunity for project course correction.
 Improve communication and mentor the consultant.
 Improve the quality of project deliverables.

PROJECT INFORMATION

 PIN:                                 Project No:                                 Project Location:

 Contract No:                         Selection:         SELECT ONE               Status:                      SELECT ONE

 Scope Description:


  Work Discipline:                                                            UDOT Project Manager:

 Firm Name:                                                                   Consultant Project Manager:

 Local Government:                                                            Local Govt Project Manager:

 Evaluation Date:                                                             Evaluation Type:                           SELECT ONE


OVERALL EVALUATION COMMENTS/FEEDBACK

UDOT Project Manager Comments/Feedback
(In addition to overall comments, please als o comment if there were successful course corrections between the interim and final
evaluation.)



UDOT Project Manager, How likely is it you will select this consultant for future projects?                                           SELECT ONE

Consultant Project Manager Comments/Feedback



Overall Evaluation Score:




                                                                                                                                                   1
GENERAL MANAGEMENT
(Rating Scale: 1 – Unacceptable, 2 – Improvement Needed, 3 – Good, 4 – Great, 5 – Outstanding)


1) Manages RESOURCES effectively (contract administration, milestones, tasks, subconsultants, schedules,                                                    Score:
progress reports, invoices, payments).
2) Develops, implements, follows and documents a QUALITY CONTROL / QUALITY ASSURANCE PLAN                                                                   Score:
(scope of services).
3) COMMUNICATES effectively with the Project Team, subconsultants, stakeholders, and the public ( meetings,                                                 Score:
scope, schedule, budget, progress of project, milestones, invoices, changes).
4) Manages BUDGET effectively (scope of services and project.                                                                                               Score:
5) NEGOTIATES the contract and modifications in a fair, collaborative and open manner.                                                                      Score:
6) Understands and confor ms with UDOT POLICY, procedure, standards, manuals of instruction and, if                                                         Score:
applicable, federal-aid requirements.
7) Develops and meets a realistic SCHEDULE for the project and scope of services.                                                                           Score:
Section Score:                                                                                                                                                     0.0



ENVIRONMENTAL SERVICES
(Complete this section entirely if this contract is for environmental services. Please solicit feedback from Region and Complex technic al specialists that have
reviewed deliv erables, and include their comments in your evaluation. Rating Scale: 1 – Unacceptable, 2 – Improvement Needed, 3 – Good, 4 – Great, 5 –
Outstanding)

1) Prepares a QUALITY environmental document.                                                                                                               Score:
2) Understands and confor ms with the NEPA PROCESS and other state and federal laws (Section 106, 4( f),                                                    Score:
Endangered Species Act, Clean Water Act).
3) Proposes innovative SOLUTIONS to environmental challenges.                                                                                               Score:
4) Develops and follows a quality PUBLIC INVOLVEMENT plan.                                                                                                  Score:
5) WILLINGNESS to follow direction from UDOT Staff.                                                                                                         Score:
Section Score:                                                                                                                                                     0.0



DESIGN
(Complete this section entirely if this contract is for design. Please solicit feedback from Region and Complex technic al specialis ts that have reviewed
deliverables, and include their comments in your evaluation. Rating Scale: 1 – Unacceptable, 2 – Improvement Needed, 3 – Good, 4 – Great, 5 – Outstanding)

1) Follows the UDOT DESIGN PROCESS (knowledge of Federal/State/industry standards, ePM design network,                                                      Score:
etc).
2) Design fulfills the project mitigation COMMITMENTS (environmental, right of way, utility, railroad, etc.).                                               Score:
3) Design connects with community values and the natural and built environment ( CONTEXT SENSITIVE                                                          Score:
SOLUTIONS).
4) Develops quality DELIVERABLES (plans, specifications, estimates, repor ts).                                                                              Score:
5) Delivers a product that effectively APPLIES INNOVATIVE SOLUTIONS TO PROJECT CHALLENGES within                                                            Score:
the project requirements (scope, schedule, and budget).
Section Score:                                                                                                                                                     0.0




                                                                                                                                                                   2
CONSTRUCTION ENGINEERING MANAGEMENT
(Complete this section entirely if this contract is for construction engineering managment. Please solic it feedback from Region Contract Specialis t and the Deputy
Engineer that have reviewed deliv erables, and include their comments in your evaluation. Rating Scale: 1 – Unacceptable, 2 – Improvement Needed, 3 – Good,
4 – Great, 5 – Outstanding)

1) PARTNERS effectively with contractor, UDOT, Local Agency (if applicable), utilities, and adjacent proper ty                                             Score:
owners.
2) Perfor ms and documents in a timely manner quality MATERIALS TESTING and INSPECTION consistent with                                                     Score:
UDOT standards.
3) Ensures contractor COMPLIES with the construction contract.                                                                                             Score:
4) Monitors and suppor ts a SAFE work environment for project personnel and the public.                                                                    Score:
5) Timely and accurate CONTRACT ADMINISTRATION (change orders, progress pay ments, process reviews,                                                        Score:
project documentation, project closeout).
Section Score:                                                                                                                                                    0.0



SIGNATURES
(Digit al signatures are allowed.)


UDOT Project Manager:                                                                                                            Date:
Print Name/Title:


Consultant Representative:                                                                                                       Date:
Print Name/Title:




                                                                                                                                                                  3
LOCAL GOVERNMENT EVALUATION COMMENTS/FEEDBACK
(Local Government Project Manager completes this page/section if this contract is for a Local Government project.)


Local Government Project Manager Comments/Feedback



Local Government Project Manager, How likely is it you will select this consultant for future                                              SELECT ONE
projects?

Consultant Project Manager Comments/Feedback:



Local Government Evaluation Score:                                                                                                              0.0
(NOTE: The Local Government Evaluation Score is separate and is not included in the Overall Evaluation Score.)




LOCAL GOVERNMENT PROJECT MANAGER
(Complete this section entirely if this contract is for a Local Government contract. Rating Scale: 1 – Unacceptable, 2 – Improvement Needed, 3 – Good, 4 –
Great, 5 – Outstanding)

1) Understands and demonstrates knowledge of federal and state REGUL ATIONS.                                                                           Score:

2) Consultant COMMUNICATES effectively with Local Government officials.                                                                                Score:

3) Consultant produces QUALITY DELIVERABLES.                                                                                                           Score:
4) Understands and follows the Local Government project DELIVERY PROCESS.                                                                              Score:

5) Manages BUDGET effectively (scope of services and project, progress reports, subconsultants, invoices,                                              Score:
modification requests).

6) Develops and meets a realistic SCHEDULE for the project and scope of services.                                                                      Score:
Section Score:                                                                                                                                               0.0



LOCAL GOVERNMENT SIGNATURES
(Digit al signatures are allowed.)

Local Government Project Manager:                                                                                             Date:

Print Name/Title:


Consultant Representative:                                                                                                    Date:

Print Name/Title:




                                                                                                                                                             4
SUBMITTAL INSTRUCTIONS
   Include Local Government page of for m w ith signatures (if Local Government project).
   Scanned copies are acceptable.
   For Local Government Project Managers – return Evaluation to UDOT Project Manager.
   For UDOT Project Managers – return Evaluation to UDOT Consultant Services Manager, Gaye Hettrick, UDOT Consultant
    Services, Box 148490, Salt Lake City, UT 84114-8490, ghettr ick@utah.gov, 801-965-4796 fax.


RATING SYSTEM DEFINITIONS

                                                                                                                         Expected
    Scale       Rating Name                                       Rating Description
                                                                                                                        Occurrence
                                   Deliverables exceed standards with minimal UDOT direction; seeks oppor tunities
                                                                                                                            Rare
     5          Outstanding        for self-improvement; models, coaches and inspires excellent service; owns
                                                                                                                           (< 5% )
                                   project problems and offer s analysis of resolution options.
                                   Deliverables exceed standards with routine UDOT direction; frequently checks in
                                                                                                                         Occasional
     4             Great           on status of service and provides consistent quality service; identifies project
                                                                                                                           (20%)
                                   problems in advance and offers timely alternative options.
                                   Deliverables meet standards with routine UDOT direction; provides expected
                                                                                                                          Frequent
     3             Good            service and quality checks required by the contract; helps to analyze and resolve
                                                                                                                         (50% or >)
                                   problems as they occur.
                                   A comment is required. Deliverables eventually meet minimum standards with
                Improvement        frequent UDOT coaching required; provides mediocre service, rarely checking for       Occasional
     2
                  Needed           feedback; unaware of problems until discovery by others, then provides weak             (20%)
                                   solution analysis.
                                   A comment is required. Deliverables are substandard even with frequent UDOT
                                   coaching; rarely provides expected service and no quality service checks are         As Required
     1          Unacceptable
                                   evident; unaware of problems until discovery by others, then unable to provide         (< 5% )
                                   analysis or resolution options.


EVALUATOR GUIDANCE

UDOT recognizes that the Consultant cannot improve or sustain good perfor mance without project- specific constructive
feedback. Please solicit feedback from technical/functional specialists ** that have reviewed deliverables and interacted with the
Consultant, and include their comments in your evaluation.

The Final Evaluation is used for future Consultant selection, and helps UDOT develop and hire the best.

Interim Evaluations are used to give timely Consultant per for mance feedback, and allow oppor tunity for per for mance modification
to ensure project success.

** Possible technical/functional contacts include:
 Consultant Services
 Environmental staff (Region and Complex)

 Design staff (roadway, structure, geotechnical, utility, traffic & safety, ITS, right of way & QA)
 Public Involvement staff
 Construction staff
 Operations staff




0           0         0        0          0         0.0




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