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					Agency for Workforce Innovation
     Office of Early Learning
      EFS Standard Codes
          January 27, 2011
             STC V2.0
                                            EFS Standard Codes - General Information
The Agency for Workforce Innovation (Agency) distributes a list of standard codes for specific data fields in the state‟s Enhanced Field System (EFS). In
accordance with section 11, paragraph a)1) of the Grants, Terms, and Conditions the coalition must comply with the definitions contained in the most current
version of the Agency‟s Office of Early Learning EFS Standard Codes document. The Agency has established the standard codes to ensure uniform data
reporting. Standardization of codes enables us to report accurately on local, state and federal reports. The Agency updates, maintains and monitors the master
list of codes and distributes updated lists to each coalition when changes take place.

NOTE: Each early learning coalition is required to enter in EFS the standard codes in this document. Unless otherwise directed, standard codes should be
updated within two weeks of the release of a new standard code document.

The EFS Standard Code document includes code tables with standard codes only and code tables that may include custom codes. A coalition may not change or
add custom codes to the standard code tables – only the Agency may change these codes. The Standard Code document also includes code tables that can
include custom codes; these tables are highlighted in BLUE. Additional codes may be added to any table in BLUE with coalition approval. To activate a code, type
a „Y‟ in either the CCMS or CCRR column.

Do not delete an old code or an old code description; enter "DO NOT USE" in front of the code description and inactivate the code by typing „N‟ in the CCMS or
CCRR column.

If you have any questions while entering these codes, please contact one of the following people:
Brian Savon               Brian.Savon@flaawi.com
Gerie Nasche              Gerie.Nasche@flaawi.com
Katherine Dresser         Katherine.Dresser@flaawi.com                                              To print the entire document, select the Entire Workbook
                                                                                                    option in the Print What section of the Print screen.
All updates from the last version are highlighted in yellow.
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.




                                                             bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                             EFS Standard Codes - Index
Code Changes                                                                CCMS   CCRR   Both
Accreditation - Table PRAC                                                         
Additional Fees - Table PVFE                                                       
Care Level Codes – Table CRLV                                                             
Child Care Issues - Table PRBL                                                     
Child History Codes – Table CHHS                                           
Child's Special Needs - CHSN                                                       
County Codes – Table COUN                                                                 
Curriculum - Table PRCU                                                            
Date of Birth Verification & Client ID Codes – Table BDVR                  
Enhanced Services - Table PRES                                                     
Enrollment & Funding Termination Reason Codes – Table ETRN & FTRN          
Environment - Table PREV                                                           
Exempt - Table XCPT                                                                       
Family Income - Table INCM                                                         
Fee Unit on Additional Fees - Table FEUN                                           
Fee Waiver Reason Codes – Table CHFO                                       
Funding Agencies - Table FNDR                                              
Household - Table FAMC                                                             
Inactive Provider Reason Codes - Table INAC                                               
Income Type – Table INTP                                                   
Instructor Credential Codes – Table CRED                                                  
Instructor Highest Degree Codes – Table DEGR                                              
Language Codes – Table LANG                                                               
Legal Status Codes - Table LEGA                                                           
License Type/Affiliation/Orientation - Table PRAF                                  
Marital Status – Table MRST                                                               
Meal Options - Table PRME                                                          
Parent History - Table PTHS                                                               
Parent Possible Eligibility - Table PAEL                                           
Program Participation - Table PRPR                                                 
Provider History Codes – Table PVHS                                                       

                                        bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                             EFS Standard Codes - Index
Provider Schedule - Table PRSC                                                      
Provider Types – Table PRTP                                                             
Purpose for Care Codes – Table PTPC                                         
Reason for Seeking Care - Table REFC                                                
Referred By - Table REFR                                                            
Referral Type – Table RFTP                                                  
Relationship – Table RLTN                                                   
Relationship to Child - Table SPSR                                                  
Requested Other Information - Table RQOT                                            
School Readiness OCA List                                                   
Staff - Table PRST                                                                  
Subsidy Options - Table PRSU                                                        
Substitute Policy - Table PRBP                                                      
Technical Assistance (Referred to) - Table REFT                                     
Transportation (AKA Enhanced Program) - Table PREP                                  
Units of Care – Table UNCR                                                              
VPK OCA List                                                                




                                         bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                                               Code Changes
All updates from the last version are highlighted in yellow.
All new codes are highlighted in green.                                                         Return to Index
All inactivated codes are highlighted in pink.

The following tables have code changes. The change could be an addition,
deletion, or update. Please view the relevant tab for more detail.

    Table                        Name
CRLV           Care Level
ETRN/ FTRN     Termination Reason
INAC           Inactive Provider
INTP           Income Type
PRES           Enhanced Services
PRPR           Program Participation
PTHS           Parent History
PTPC           Purpose for Care
REFR           Referred By
RFTP           Referral Type
SR OCA         School Readiness OCA
UNCR           Units of Care




                                                     bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                            Accreditation Codes – Table PRAC
All updates from the last version are highlighted in yellow.                                                                Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate in CCRR only.
NOTE: F=Faith-based Exemption; G=Gold Seal Approved
If a program has the Gold Seal Accreditation, be sure to select both the Gold Seal Accreditation code and the
Accrediting Agency code.
Accreditation               Description                                              Guidance
   Code
                                                      FG - Program is accredited by Assoc. of Christian Schools
                                                      International
ACSI            CHRISTIAN SCH INTERNATL
                                                      FG - Program is accredited by Association of Christian Teachers &
                                                      Schools
ACT             CHRISTIAN TCHR & SCH
                                                      F - Program is accredited by Assoc. of Christian Teachers & Schools
ACTN            CHRISTIAN TCHR & SCH NATL
                                                      (National)
AISF            ASSOC INDEPNDT PRESCHOOLS             Program is accredited by Association of Independent Preschools
                                                      G - Program is accredited by Accredited Professional Preschool
                                                      Learning Environment
APPL            APPLE
CAA             CHURCH AVENUE ACADEMY                 F - Program is accredited by Church Avenue Academy
CGAC            CHURCH OF GOD ASSOCIATION             F - Program is accredited by Church of God Association
                                                      G - Program is accredited by Council on Accreditation (multi-site,
                                                      multi-program organizations only)
COA             COUNCIL ON ACCREDITATION
CSF             CHRISTIAN SCHOOLS OF FL               F - Program is accredited by Christian Schools of Florida
                                                      F - Program is accredited by Early Childhood Christian Education
ECCE            EARLY CHILD CHRISTIAN EDU             Association
                                                      F - Program is accredited by Florida Assoc. of Christian Colleges &
FACC            CHRISTIAN COLLEGES/SCH                Schools
FCC             FL CATHOLIC CONFERENCE                F - Program is accredited by Florida Catholic Conference




                                                              bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                            Accreditation Codes – Table PRAC
All updates from the last version are highlighted in yellow.
                                                     F - Program is accredited by Florida Coalition of Christian Private
FCCP           CHRISTIAN PRIVATE SCH                  Schools Association
FLKC           FL KINDERGARTEN COUNCIL                F - Program is accredited by Florida Kindergarten Council
FLOC           LEAGUE CHRISTIAN SCH                   F - Program is accredited by Florida League of Christian Schools
                                                      F - Program is accredited by Green Apple Association of Christian
GAAC           GREEN APPLE CHRISTIAN
                                                      Schools
GOLD           GOLD SEAL ACCREDITATION                Program is accredited by the Florida Gold Seal Program
LWCS           LIGHT THE WORLD CHRISTIAN              F - Program is accredited by Light of the World Christian School
                                                      F - Program is accredited by Miracle Faith Center
MFC            MIRACLE FAITH CENTER
                                                      G - Program is accredited by the Montessori School Accreditation
MSAC           MONTESSORI SCHOOL ACCRED               Commission
                                                      G - Program is accredited by the National Accreditation Commission
NAC            NATL ACCRED COMMISSION
NACP           NATL EARLY CHILD PROGRAMS              G - Program is accredited by Nat’l Accred. Council for Early
                                                      G - Program is accredited by Nat’l Assoc. for the Education Young
NAEY           NAEYC
                                                      Children
                                                      F - Program is accredited by New Beginnings Christian Center
NBCA           NEW BEGINNINGS CHRISTIAN               Accreditation
                                                      F - Program is accredited by National Association for Christian
NCE            NATL CHRISTIAN EDU                     Education
NCI            NICENE SCHOOLS INTERNATL               F - Program is accredited by Nicene Schools International
                                                      G - Program is accredited by the National Council for Private School
NCP            COUNCIL PRIVATE SCHOOL                 Accreditation
NDP            NARROW DOOR PENTECOSTAL                F - Program is accredited by Narrow Door Pentecostal
                                                      G - Program is accredited by Nat’l Early Childhood Programs
NECP           NATL EARLY CHILDHOOD PROG              Accredited
NFCC           NATL ASSOC FCCH                        G - Provider is accredited by Nat’l Assoc. Family Child Care
                                                      F - Provider is accredited by National Lutheran School Accreditation
NLSA           NATL LUTHERAN SCHOOL
NSAC           SCH AGE CARE ALLIANCE                  G - Program is accredited by National School-Age Care Alliance


                                                             bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                          Accreditation Codes – Table PRAC
All updates from the last version are highlighted in yellow.
                                                     F - Program is accredited by Papa Goose Network of Christian
                                                    Nursery’s
PGCN           PAPA GOOSE NETWORK
                                                    F - Program is accredited by Sonshine Association of Christian
SACC           SONSHINE CHRISTIAN SCHLS             Schools
                                                    G - Program is accredited by Southern Assoc. of Colleges & Schools
SACS           SOUTHERN COLLEGES/SCH
                                                    G - Program is accredited by the United Methodist Association of
UMA            UNITED METHODIST PRESCH              Preschools




                                                           bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                              Date of Birth Verification & Client ID Codes – Table BDVR
All updates from the last version are highlighted in yellow.                                                         Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Note: These codes are used for a child‟s date of birth verification and the client‟s picture ID.
Activate codes in CCMS only.

                                               Client
Code            Description            Birth                                                             Guidance
                                                 ID
A      AFFIDAVIT                                       If no other documents are available, you may accept an affidavit of age sworn to by the parent and
                                                        accompanied by a certificate of age signed by a public health officer or by a licensed practicing
                                                        physician which states that the physician has examined the child and believes that the age as stated
                                                        in the affidavit is substantially correct. Enter a history note explaining why an alternative proof of age
                                                        was not available and what efforts were made to obtain such documents
B      BIRTH CERTIFICATE                               A duly attested copy of the birth record for the child and filed according to law with a public officer
                                                        charged with the duty of recording births. May include a copy of the record produced or issued by the
                                                        hospital where the child was born.
C      COURT RECORD                                    A court order or judgment specifying the child‟s age or date of birth
D      DRIVER LICENSE                                  Any state-issued or foreign government issued driver license. Must include the client's picture.
H      HEALTH RECORD                                   An immunization record indicating the date of birth, signed by a public health officer or by a licensed
                                                        practicing physician. This includes Florida SHOTS record.
I      INSURANCE RECORD                                An insurance policy on the child‟s life that has been in force for at least 2 (two) years
J      GOVERNMENT ID                                   A copy of a federal or state issued picture identification including state ID, alien registration card,
                                                        refugee care, employment ID, student ID. May include documents issued by other governmental
                                                        agencies or foreign countries.
M      MILITARY                                  
       IDENTIFICATION                                   A valid military dependent identification card
N      NOT VALIDATED                                  May be used for wait list (if not required) clients, TAPP, or protective services clients who do not
                                                        present with a record of birth at intake. Protective service clients should be updated when
                                                        documentation is made available.
NP     NON PHOTO ID                                    A client may present a non-picture ID, but must then present a second form of identification.
P      PASSPORT                                       A passport or certificate of arrival in the United States showing the age of the child




                                                                  bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                             Date of Birth Verification & Client ID Codes – Table BDVR
R      RELIGIOUS RECORD                              A bona fide contemporary religious record of the child‟s birth accompanied by an affidavit sworn to by
                                                      the parent or a copy of a certificate of baptism showing the date of birth and place of baptism.
S      SOCIAL SECURITY CARD                          Requires a second form of identification showing the client's name such as pay stub, employment
                                                      record, insurance card, or other documentation
T      TRANSCRIPT                                    A copy of the recorded age shown in the child‟s school record at least four (4) years prior to
                                                      application, stating date of birth
Note: You may not deny services to at-risk children while waiting for the necessary documentation to verify the child‟s age. However, this requirement
does not relieve the coalition or its contractor from obtaining the documentation.
Note: to increase the character length for the new NP code, go to System Admin>Reference Table Maintenance>Reference Table Definition and change
Length of Code to 2 characters.




                                                                bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                        Care Level Codes – Table CRLV
All updates from the last version are highlighted in yellow.                    Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)


NOTE: To change CCMS care level codes in EFS go to System Admin>Enrollments> Care Level. Page down to 01 and press enter.

                                     CCMS Care Level Codes

                                                                                  Next
                                                                      Unit of
Sequence       Care Level           Description        Age Limit                  Care     Comments
                                                                       Age
                                                                                  Level
          2   INF            <12 MTH                             1   YR         TOD
          3   TOD            12 TO <24 MTH                       2   YR         2YR
                                                                                          The
          4   2YR            24 TO <36 MTH                       3   YR         PR3       sequence
          5   PR3            36 TO <48 MTH                       4   YR         PR4       was
          6   PR4            48 TO <60 MTH                       5   YR         PR5       changed
          7   PR5            60 TO <72 MTH                       6   YR         SCH       back to the
          8   SCH            IN SCHOOL                          13   YR         GT13      original order
          9   GT13           13 OR OLDER                        13   YR                   before the
         10   SPCR           SPECIAL NEEDS                      13   YR                   June 9, 2010
         11   SPTN           SPEC NEEDS TEEN                    19   YR                   codes.

NOTE: To change CCRR care level codes in EFS go to System Admin>Enrollments> Care Level. Page down to 02 and press enter.

                               CCRR Care Level Codes

                                                                                  Next
                                                                      Unit of
Sequence       Care Level           Description        Age Limit                  Care
                                                                       Age
                                                                                 Level
    1             UNB        UNBORN                        0              MO      INF
    2             INF        <12 MTH                       1              YR      TOD
    3             TOD        12 TO <24 MTH                 2              YR      2YR
    4             2YR        24 TO <36 MTH                 3              YR      PR3
    5             PR3        36 TO <48 MTH                 4              YR      PR4
    6             PR4        48 TO <60 MTH                 5              YR      PR5
    7             PR5        60 TO <72 MTH                 6              YR     SCHE
    8            SCHE        ELEM SCH AGE                  12             YR     SCHM
    9            SCHM        MID SCH AGE                   19             YR
    10           TOTL        TOTAL ALL AGES




                                                                          bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                        Child Care Issues Codes – Table PRBL
All updates from the last version are highlighted in yellow.                                                                  Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes for CCRR only.

 Issues        Issues Description                                            Guidance
  Code
                                    Too expensive; services do not warrant the fee charge; cannot afford care without
A/C       AFFORDABILITY/COST        subsidy
                                    School year or summer program ending; provider terminates care or quits; center closes,
CE        CARE ENDING               etc.
CUR       CURRICULUM/PROGRAM        Customer dissatisfied with the quality and/or content of program/curriculum

                                    Location of program is inconvenient or undesirable for parent; transportation not
LOC       LOCATION/TRANSPORTATION   available
NON       NONE                      Customer expressed no concerns
NOS       NO OPENING                Care slot not available at time/location needed
QU        QUALITY                   Provider/Program does not meet licensing, accreditation, or parental standards
                                    Difficulty finding odd hour (evening, weekend, night, drop-in) or care for a variable
SCH       SCHEDULE                  schedule
SPC       SPECIAL NEEDS             Difficulty finding a program to care for a child with a special need
TOC       TYPE OF CARE              Type of care wanted is not available
UNK       NA/REFUSED TO SHARE       Customer refuses to share information




                                                    bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                            Child History Codes – Table CHHS
All updates from the last version are highlighted in yellow.                                          Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate codes in CCMS only.

Child History        Description
    Code
ABSD          ABSENCE DUE TO DISASTER

HAEV           HAITIAN EVACUEE
NFTE           VPK ONE-TIME NEW FTE
RNRL           VPK REENROLLMENT




                                                               bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                                 County Codes – Table COUN
All updates from the last version are highlighted in yellow.                                                       Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes in CCMS and CCRR.

 County                               County                                    County
 Codes      County Descriptions       Codes        County Descriptions          Codes        County Descriptions
01        ALACHUA COUNTY             24         HAMILTON COUNTY                47        OKEECHOBEE COUNTY
02        BAKER COUNTY               25         HARDEE COUNTY                  48        ORANGE COUNTY
03        BAY COUNTY                 26         HENDRY COUNTY                  49        OSCEOLA COUNTY
04        BRADFORD COUNTY            27         HERNANDO COUNTY                50        PALM BEACH COUNTY
05        BREVARD COUNTY             28         HIGHLANDS COUNTY               51        PASCO COUNTY
06        BROWARD COUNTY             29         HILLSBOROUGH COUNTY            52        PINELLAS COUNTY
07        CALHOUN COUNTY             30         HOLMES COUNTY                  53        POLK COUNTY
08        CHARLOTTE COUNTY           31         INDIAN RIVER COUNTY            54        PUTNAM COUNTY
09        CITRUS COUNTY              32         JACKSON COUNTY                 55        ST JOHNS COUNTY
10        CLAY COUNTY                33         JEFFERSON COUNTY               56        ST LUCIE COUNTY
11        COLLIER COUNTY             34         LAFAYETTE COUNTY               57        SANTA ROSA COUNTY
12        COLUMBIA COUNTY            35         LAKE COUNTY                    58        SARASOTA COUNTY
13        DADE COUNTY                36         LEE COUNTY                     59        SEMINOLE COUNTY
14        DESOTO COUNTY              37         LEON COUNTY                    60        SUMTER COUNTY
15        DIXIE COUNTY               38         LEVY COUNTY                    61        SUWANNEE COUNTY
16        DUVAL COUNTY               39         LIBERTY COUNTY                 62        TAYLOR COUNTY
17        ESCAMBIA COUNTY            40         MADISON COUNTY                 63        UNION COUNTY
18        FLAGLER COUNTY             41         MANATEE COUNTY                 64        VOLUSIA COUNTY
19        FRANKLIN COUNTY            42         MARION COUNTY                  65        WAKULLA COUNTY
20        GADSDEN COUNTY             43         MARTIN COUNTY                  66        WALTON COUNTY
21        GILCHRIST COUNTY           44         MONROE COUNTY                  67        WASHINGTON COUNTY
22        GLADES COUNTY              45         NASSAU COUNTY                  99        OUT OF STATE
23        GULF COUNTY                46         OKALOOSA COUNTY




                                                               bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                            Curriculum Codes – Table PRCU
All updates from the last version are highlighted in yellow.                                                        Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate in CCRR only

  Curriculum       Curriculum Description                                 Guidance
     Code
ABEK           A-BEKA                        Christian curriculum using scriptural foundation for education
BCCT           BEYOND CNTRS CIRCLE TIME      Beyond Centers trained inTimeuses Beyondused and Rattles
                                             Provider/staff is & Circle and curriculum Cribs
BCR            BEYOND CRIBS & RATTLES        curriculum
                                             Provider/program uses curriculum that emphasizes character
CHR            CHARACTER BASED               development
CREA           CREATIVE CURRICULUM           Active play-based curriculum
                                       Provider/program uses developmentally appropriate
                                       curriculum/practices based on the State of Florida Learning &
                                       Developmental Standards for Birth to 3 and/or Florida School
DAP            DEVELOPMENT APPROPRIATE Readiness Performance Standards for 3 to 5 year old children
HR             HIGH REACH              Theme based curriculum based on developmental levels of children
                                             Active learning approach based on child’s interest; using assessment
HS             HIGH SCOPE                    & plan-do-review
                                             Activity based curriculum in a structured environment; based on
MONT           MONTESSORI                    Marie Montessori’s teachings
OTHC           OTHER CURRICULUM              Other curriculum used (enter in comments)
                                             Coalition approved curriculum used other than one listed (enter in
PTHS           COALITION APPROVED            comments)
                                             Provider/program uses religious curriculum and/or religious services
REL            RELIGIOUS                     during hours of operation
RES            RESEARCH BASED                Research based curriculum
                                             Developmentally oriented curriculum using artistic, academic &
WAL            WALDORF                       practical work to educate the whole child

WEE            WEE LEARN                     Faith based curriculum for child care centers developed by Life Way




                                                               bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                             Enhanced Services – Table PRES
All updates from the last version are highlighted in yellow.                                                              Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate code in CCRR only.

 Enhanced     Enhanced Services Description                                  Definition                                               Comments
  Services
   Code
COMP         COMPUTERS                        Provider/program offers computer activities
CRFT         ARTS/CRAFTS                      Provider/program offers arts/crafts activities
FI           FAMILY INVOLVEMENT               Provider encourages family involvement
FT           FIELD TRIPS                      Provider/program takes walking and/or driving field trips
                                              Lessons such as dance or gymnastics are available to children in care on-
GYM          GYMNASTICS/DANCE LESSONS         or-off site
HLTH         HEALTH/SOCIAL SERVICES           Provider/program offers health/social services
HMWK         HOMEWORK/TUTOR                   Provider/program offers homework/tutor
KIND         KINDERGARTEN CLASS               Provider/program offers Kindergarten curriculum
MUS          MUSIC LESSONS                    Music lessons are available to children in care on-or-off site
OSS          ON-SITE SCREENINGS               Provider/program offers on-site screening
OUTS         OUTDOOR SPORTS                   Provider/program offers outdoor sports
SGS          SMALL GROUP SIZE                 Provider/program maintains small group size
                                              Provider/program has children enrolled who have disabilities and/or
SPEC         SPECIAL NEEDS ENROLLED           special health care needs
SWLS         SWIM LESSONS                     Swim lessons are available to children in care on-or-off site
                                                                                                                          This code was incorrectly marked in
                                              Provider/staff has training/experience with children with autism            the June 9, 2010 standard code
TAUT         TRAINING/EXP AUTISM              spectrum disorder                                                           document.
                                              Provider/staff has training/experience with children with behavior
TBC          TRAINING/EXP BEHAV CHAL          challenges
                                              Provider/staff has training/experience with children with developmental
TDD          TRAINING/EXP DEV DELAY           delays
                                              Provider/staff has training/experience making environmental
TEA          ENVIRON ACCOMMODATIONS           accommodations for children
                                              Provider/program offers Therapeutic Services for children who have
THER         THERAPEUTIC SERVICES             disabilities and/or special health care needs




                                                          bbf79542-60d4-47c2-8086-e3a0f503816f.xls
          Enrollment and Funding Termination Reason Codes – Tables ETRN & FTRN
All updates from the last version are highlighted in yellow.                                                      Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES) You must map the Enrollment Termination Reason Codes for the
SRS extract. Map the codes in the Generic Code Mapping screen – System Admin>SRS>Code Mapping>Generic Codes.
Activate codes in CCMS only.

                                                    Funding         Enrollment
  Code                 Description                                                   SR       VPK                       Guidance
                                                  Termination       Termination
CT         VPK CLASSROOM TRANSFER                                                                   Transfer to a new classroom within the same
                                                                                                      provider record.
PT         PROVIDER TRANSFER                                                                       Transfer to another provider record (even if
                                                                                                      the second record is owned by the same
                                                                                                      provider).
05         TAPP END OF PROGRAM YEAR                                                                Use for Teenage Parent Program clients
                                                                                                      only. Indicates TAPP program has ended for
                                                                                                      the school year.
10         DUPLICATE RECORD                                                                       Child has a duplicate record.


13         PROVIDER STOPPED SERVICES                                                               Provider remains open, but no longer
                                                                                                      provides VPK or SR services.
14         SR DIDNT PROVIDE DOCUMENT                                                               Client failed to provide required
                                                                                                      documentation to maintain eligibility.
17         SR BREAK IN SERVICE                                                                     There is a temporary break in client services.
                                                                                                      There is documentation that the client will
                                                                                                      resume services within a specified
                                                                                                      timeframe.
20         ELIGIBLE NEVER ENROLLED                                                                Child was determined eligible for services
                                                                                                      but never enrolled with a child care provider.




                                                               bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                     Funding     Enrollment
 Code            Description                                     SR       VPK                       Guidance
                                   Termination   Termination
21      VPK COMPLETED                                                          Child completed the VPK program the
                                                                                  Transfer to a new classroom withinthat same
                                                                                  provider record.
                                                                                  he/she was attending or child completed the
                                                                                  full 540/300 hours, whichever comes first.

23      VPK <10% COMPLETED                                                     Child dis-enrolled with having completed less
                                                                                  than 10% of the VPK program.
25      PARENT WITHDREW CHILD                                                 Parent/guardian withdrew child from the
                                                                                  program.
26      PROVIDER DROPPED ENRLMNT                                              Provider dropped child from the provider's
                                                                                  program.
27      VPK HARDSHIP ELIGIBLE                                                  Child dis-enrolled from VPK and is eligible
                                                                                  for a hardship re-enrollment.
30      SR MATERNITY/MED LEAVE                                                 Client has a temporary break in service due
                                                                                  to maternity or medical leave.
31      SR REF AGENCY TERMINATED                                               Referring agency has terminated the referral.


32      SR REFERRAL ENDED                                                      Referral from referring agency has expired.
33      SR COURT ORDERED VISIT                                                 Child is no longer residing with the client who
                                                                                  completed the initial application due to court
                                                                                  ordered visitation. May be a temporary break
                                                                                  in service.
38      EXCEEDED AGE LIMIT                                                    Child has exceeded the age-limit for services


39      ELIGIBLE FOR ALT PROGRAM                                               Client is eligible for services under a different
                                                                                  funder (i.e., non funder 1).
41      SR NO PURPOSE FOR CARE                                                 Client no longer has a valid purpose for care.


43      SR LOSS OF CONTACT                                                     Client's contact information is no longer valid
                                                                                  and fails to provide updated information by a
                                                                                  specified date.
45      CHILD DECEASED                                                        Child deceased.



                                           bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                      Funding     Enrollment
 Code            Description                                      SR       VPK                      Guidance
                                    Termination   Termination
48      SR FUNDING TRANSFER                                                      Transfer to a new classroom within the same
                                                                                             from one SR funding source to
                                                                                   another record.
                                                                                   provider (i.e. BG3 to BG8)
49      MOVED OUT OF SVC AREA                                                  Client moved out of the county in which
                                                                                   funding is currently provided.
51      SR FUNDING REDUCTION                                                    Client services discontinued due to funding
                                                                                   constraints.
52      PARENT/CAREGIVER DECEASED                                              Client deceased.
53      GUARDIANSHIP CHANGE                                                    Child is no longer residing with the guardian
                                                                                   who completed the initial application. New
                                                                                   paperwork must be completed by new
                                                                                   guardian.
54      PROVIDER TYPE CHANGE                                                   Child was enrolled in a program that
                                                                                   changed provider types. Only used if new
                                                                                   provider ID is assigned in EFS.
55      CENTER CLOSED                                                          Child care provider has closed for economic
                                                                                   or other business reasons.
71      NEW JOB (ARRA)                                                          Client was unemployed, became employed
                                                                                   and no longer meets the income
                                                                                   requirements for care. Applies to UNEM
                                                                                   clients and ARRA clients who were involved
                                                                                   in training or educational activities.
72      HIGHER INCOME JOB (ARRA)                                                Client was employed, found a higher paying
                                                                                   job and no longer meets the income
                                                                                   requirements for care. Applies to ARRA
                                                                                   eligibility only.
73      6 MONTH UNEM EXP (ARRA)                                                 Client is receiving Unemployment
                                                                                   Compensation, but has exceeded the 6
                                                                                   month limit for child care services.

74      ARRA FUNDS EXPIRE                                                       ARRA funds no longer available.
75      OWNERSHIP CHANGE                                                       The program where the child was receiving
                                                                                   services changed ownership. The new
                                                                                   owner has a new provider record.




                                            bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                      Funding     Enrollment
 Code            Description                                      SR       VPK                      Guidance
                                    Termination   Termination
76      SR FAILURE TO REDETERMINE                                               Transfer to a new classroom within the same
                                                                                   Client does not show up for redetermination.
                                                                                   provider record.
96      SR NONCOMPLIANCE W/POLICY                                               Client failed to comply with program
                                                                                   requirements.
99      INELIGIBLE-OVER INCOME                                                  Client is no longer eligible for services
                                                                                   because the family income exceeds the
                                                                                   allowable amount for eligibility.




                                            bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                    Environment Codes – Table PREV
All updates from the last version are highlighted in yellow.                                                    Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate codes for CCRR only.

Environment      Environment Description                                 Guidance
   Code
                                           Program or Provider accommodates children with allergies (i.e.
AFA           ALLERGIES                    peanut-free facility, fragrance free facility, etc.)


BIL           BILINGUAL                    Program or Provider is bilingual - 2 or more languages are spoken
C             CHINESE                      Provider speaks Chinese
CAT           CAT                          Home/facility has a cat on site

                                           Child care program/facility is sponsored by an employer; may be on
CORP          CORPORATE                    or off the business site
CR            CREOLE                       Provider speaks Creole
DIA           DIAPERS PROVIDED             Provider supplies diapers for children at no cost
DOG           DOG                          Home/facility has a dog on site
E             ENGLISH                      Provider speaks English
EMP           EMPLOYER CONTRACT            Provider contracts with employers who offer child care assistance
                                           A Licensed Exempt program serving Kindergarten and/or older
ESAS          EXEMPT SCHOOL AGE            children.
FIL           FILIPINO                     Provider speaks Filipino
F             FRENCH                       Provider speaks French
FTH           FAITH BASED                  Faith-based Child Care Offered
FYRD          FENCED YARD                  Outdoor play areas used for child care are completely fenced in
GER           GERMAN                       Provider speaks German
GRE           GREEK                        Provider speaks Greek
GRN           GREEN CERTIFIED              Facility is Green Certified


                                                       bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                        Environment Codes – Table PREV
All updates from the last version are highlighted in yellow.habla Español
HE             HABLA ESPANOL                     Proveedor
HEB           HEBREW                            Provider speaks Hebrew

                                                Child care program/facility has Inclusionary settings for children with
INCS          INCLUSIONARY SETTINGS             special needs
ITA           ITALIAN                           Provider speaks Italian
LE            LIMITED ENGLISH                   Provider speaks limited English

                                                Family Child Care Homes that are located in a providers home and
LFCC          LARGE FCCH                        licensed by DCF to care for up to 12 children

LS            LIMITED SPANISH                   Provider speaks limited Spanish
LSAS          LICENSED SCHOOL AGE               A Licensed program serving Kindergarten and/or older children
MEAL          PROVIDES MEALS                    Provider or program provides meals
MED           MEDICAID PROVIDER                 Provider accepts Medicaid reimbursement
MILT          MILITARY                          On-base military child care center or FCCH
MULT          MULTI-CHILD DISCOUNT              Discounted fee for additional child from one family
NE            NO ENGLISH                        Designates environments where no English is spoken
                                                Provider will negotiate/barter with parent for fees (such as offering
NEGR          NEGOTIATED RATE                   reduced fees in exchange for services)
NOPO          NO POOL                           No pool on site

NP            NO PETS                           No animals inside or outside of the home/facility

NS            SMOKE FREE                        Smoking is never allowed in home/facility

NTV           NO TV                             Provider or program does not use TV during child care hours

OCC           OPERATION CHILD CARE              Provider participates in Operation Child Care
OP            OUTDOOR PLAY                      Home/facility has an outdoor play area
                                                Provider/program operates as a parent co-op with limited or no fee
PCO           PARENT CO-OP                      required to participate



                                                            bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                        Environment Codes – Table PREV
All updates from the last version are highlighted in yellow.
PET            PETS                              Provider or program has pets onsite

POOL          POOL ON SITE                       Home/facility has a pool on site
POR           PORTUGUESE                         Provider speaks Portuguese


PRIV          PRIVATE SCHOOL                     Facility is a private school serving grades Kindergarten and up
RUS           RUSSIAN                            Provider speaks Russian
S             SPANISH                            Provider speaks Spanish
                                                 Program awards scholarship to parents to help cover the cost of
SCHO          SCHOLARSHIPS AVAILABLE             care
SI            SIGN LANGUAGE                      Provider knows Sign Language

SICK          SICK CHILD CARE                    Provider/facility operates a Sick Child Care program
                                                 Program offers a sliding fee based on parent income to determine
SLSC          SLIDING FEE SCALE                  cost of care
SPA           SPA                                Hot tub/Spa/Whirlpool on premises
SRA           SCH READINESS AGREEMENT            Provider or program participates in the School Readiness program
TEEN          TEEN PARENT PROGRAM                Provider/facility operates a Teen Parent program
UW            UNITED WAY                         Provider accepts United Way reimbursement
V             VIETNAMESE                         Provider speaks Vietnamese
VID           VIDEO MONITORING                   Provider has video monitoring of classrooms
WCA           WHEELCHAIR ACCESSIBLE              Home/facility is wheel chair accessible
WEB           WEB CAM                            Home/facility allows parents to view children via web cam




                                                            bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                              Exempt Codes – Table XCPT
All updates from the last version are highlighted in yellow.                                                                                        Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Note: If a provider that qualifies for an exception chooses to be licensed, do not code the provider as exempt.
Activate codes in CCMS and CCRR.

Exempt Code            Exempt Description                                                     Guidance

CAMP           SCHOOL-AGE SUMMER CAMP               School-age Summer Camps are exempt from state licensing standards
HDST           HEAD START                           Head Start programs are exempt from state licensing standards
INF            INFORMAL                             Child care provided for one family's children in the provider‟s home; (usually relative care)

MIL            MILITARY                             Military Family Child Care Homes and Centers are exempt from state licensing standards
NANY           NANNY/AU PAIR                        Agency providing individuals who care for one family‟s children in the family home
NPUB           NON PUBLIC SCHOOL                    Private (non-public) school‟s are exempt from state licensing standards
PARK           PARK & RECREATION PROGRAM            Park & Recreation Programs are exempt from state licensing standards
PREK           SCHOOL READINESS PROGRAM             School Readiness programs for 3-4 year old children are exempt from licensing standards
PUB            PUBLIC SPONSORED                     Other public sponsored programs are exempt from state licensing standards
                                                    Religious affiliated centers are exempt from state licensing standards if they meet the
REL            RELIGIOUS AFFILIATED                 requirements of Section 402.316, F.S.
SAC            SCHOOL-AGE PROGRAM                   School-age programs are usually exempt from state licensing standards
SCH            SCHOOL AFFILIATED                    School affiliated programs are usually exempt from state licensing standards




                                                           bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                           Family Income Codes – Table INCM
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All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate codes for CCRR only.

   Family       Family Income                                   Guidance
Income Code      Description

50            BELOW $9,999      Check when Customer reports family income is less than or equal to $9,999
51            $10,000-$14,999   Check when Customer reports family income is between $10,000-$14,999
52            $15,000-$19,999   Check when Customer reports family income is between $15,000-$19,999
53            $20,000-$29,999   Check when Customer reports family income is between $20,000-$29,999
54            $30,000+          Check when Customer reports family income is $30,000 or higher
              NA/REFUSED TO
NA            SHARE             Check when Customer refuses to share information




                                                      bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                         Additional Fees – Table PVFE
All updates from the last version are highlighted in yellow.                                          Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate code in CCRR only.

Fee Code         Fee Description                                   Guidance

ACT        ACTIVITY FEE               Provider/program charges an activity fee
ANUL       ANNUAL                     Provider/program charges an annual fee
APLI       APPLICATION                Provider/program charges an application fee
DAN        DANCE LESSONS              Provider/program charges fees for dance lessons
EXTR       XTRA CURRICULAR ACTIVITY   Provider/program charges fees for extra curricular activities
FT         FIELD TRIPS                Provider/program charges fees for field trips
GYM        GYMNASTICS                 Provider/program charges fees for gymnastic lessons
HOL        HOLIDAY                    Provider/program charges extra fees for holiday care
INS        INSURANCE                  Provider/program charges an insurance fee
LATE       LATE PICK-UP               Provider/program charges a late pick-up fee
LTPM       LATE PAYMENT               Provider/program charges a fee for late payment
MEM        MEMBER ORGANIZATION        Provider/program charges a member organization fee
MLS        MEALS/SNACKS               Provider/program charges a fee for meals/snacks
MT         MONTHLY TUITION            Provider/program charges tuition by the month
MUSI       MUSIC LESSONS              Provider/program charges fees for music lessons
OTHF       OTHER FEE                  Provider/program charges other fee; may enter in comments
OVER       OVERTIME/EARLY DROP-OFF    Provider/program charges extra for overtime/early drop-off
RC         RETURNED CHECK             Provider/program charges a returned check fee
REG        REGISTRATION               Provider/program charges a registration fee
SC         SUMMER CAMP                Provider/program charges a summer camp registration fee
SUP        SUPPLIES/MATERIALS         Provider/program charges a fee for supplies/materials
SWIM       SWIMMING LESSONS           Provider/program charges fees for swimming lessons
TRAN       TRANSPORTATION             Provider/program charges a transportation fee




                                                      bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                     Fee Unit on Additional Fees – Table FEUN
All updates from the last version are highlighted in yellow.                                           Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate code in CCRR only.

 Fee Unit   Fee Unit Description                         Guidance
  Code
BOTH        BOTH WAYS              Fee is charged both ways
DAY         DAILY                  Fee is charged daily
EACH        EACH                   Fee is charged each time
HFHR        HALF HOUR              Fee is charged every half hour
HOUR        HOURLY                 Fee is charged hourly
MIN         MINUTE                 Fee is charged every minute
MN5         EVERY 5 MINUTES        Fee is charged every five minutes
MN10        EVERY 10 MINUTES       Fee is charged every ten minutes
MN15        EVERY 15 MINUTES       Fee is charged every 15 minutes
MTH         MONTH                  Fee is charged every month
OCCR        PER OCCURRENCE         Fee is charged per occurrence
ONCE        ONE-TIME               Fee is charged one-time
ONE         ONE WAY                Fee is charged one way
SESS        SESSION                Fee is charged per session
SUM         SUMMER                 Summer-time fee
WEEK        WEEKLY                 Fee is charged weekly
YEAR        YEARLY                 Fee is charged yearly




                                                            bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                       Fee Waiver Reason Codes – Table CHFO
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All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes in CCMS only.

 Fee Waiver Reason
       Code                   Fee Waiver Descriptions
AR                   AT-RISK FEE WAIVED
FS                   FEE SPLIT AMONG PROVIDERS
LR                   NEGOTIATED LOWER RATE
MD                   MEDICAL REASON DOCUMENTED
NE                   NO EMPLOYMENT (<=30 DAYS)
SN                   SPECIAL NEEDS




                                                        bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                                 Funding Agencies - FNDR
All updates from the last version are highlighted in yellow.                          Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(1, 1R, AND VPK ARE THE REQUIRED STANDARD CODES FOR STATE FUNDING. LOCAL FUNDER CODES MAY BE ADDED)
Activate codes in CCMS only.

Funding Funding Agency Description
Agencies

1          OEL
1R         REFUGEE (NON-WAGES)
VPK        VOLUNTARY PRE-K
Note: Data for Refugee (Non-WAGES) is not loaded into SRS but the Funding Agency
code (1R) has been standardized in the event that counts are needed in the future.
Note: To set up Funding Agency, from the EFS Main Menu, click to select
Funder>Funding Setup>Funding Agency.




                                                           bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                   Household - Interview Codes – Table FAMC
All updates from the last version are highlighted in yellow.                                                                   Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes for CCRR only.

 Household     Household Description                                           Guidance
   Code
INDR         17/UNDER LIVING ON OWN    17 years old or under
MORE         MORE THAN 2 ADULTS        More than two adults in household sharing child rearing responsibilities (need not be
ONE          ONE ADULT                 Single Parent/Guardian household
REF          REFUSED                   Customer refused to share household information
TWO          TWO ADULTS                Two adults in household sharing child rearing responsibilities (need not be related)
                                            Inactive Provider Codes – Table INAC
All updates from the last version are highlighted in yellow.                                                                          Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate code as indicated in the CCMS or CCRR column.

     Inactive Code                Description        CCMS or CCRR                                Guidance
11                   REVOKED LICENSE OR REG          BOTH         Provider has a revoked licensed or registration per DCF.
12                   NOT IN BUSINESS                 BOTH         Provider is no longer in business.
15                   DUPLICATE RECORD                BOTH         This is a duplicate file.

18                   POTENTIAL PROVIDER              CCRR             An individual interested in opening a child care program.

22                   INFORMAL PROVIDER               CCRR             Provider cares for children from one family in the child's home.
30                   SUSPENDED LICENSE OR REG        BOTH             Provider has a suspended licensed or registration per DCF.
31                   EXPIRED LICENSE OR REG          BOTH             Provider's license or registration has expired.
40                   DECEASED                        BOTH             Provider is deceased.
41                   NO LONGER AN SR PROVIDER        CCMS             Provider no longer delivers School Readiness services.
42                   NO LONGER A VPK PROVIDER        CCMS             Provider no longer delivers VPK services.

43                   NONCOMPLIANCE (VPK,SR)          CCMS             Provider did not comply with the terms of the SR or VPK agreement.

44                   LOW PERFORMING (VPK)            CCMS             Provider determined low performing for four consecutive years .
75                   OWNERSHIP CHANGE                BOTH             Provider changed ownership.

OC                   OUT OF COUNTY (CCRR)            CCRR             Provider/facility is located outside of the coalition's service area.




                                                  bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                                                     Income Type – Table INTP
All updates from the last version are highlighted in yellow.                                                                                                             Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes in CCMS only.
Note 1: You must enter a number in the Question Order column for the income type to appear in the list of Other Income Sources.
Note 2: 'Family Income' means the combined gross income, from all sources, of all family members of the family unit who are eighteen years of age or older, including earned and
unearned income. Rule 60BB-4.100 (8), F.A.C.
Note 3: Excluded Income. Rule 60BB-4.100 (8), F.A.C. and CCDF State Plan Section 3.3.2 exclude the following income types from the family income calculation: Food Stamps;
documented child support payments; documented alimony paid; housing assistance payments from HUD issued directly to a landlord; school loans/ grants; one time only gifts; work
study; foster parent monthly allotment; earned income of an 18 year old family member who is enrolled as a full-time student in a secondary school or its equivalent; adoption
subsidy payments; economic stimulus payments; SSI paid to a child; sale of personal assets; money borrowed with an established repayment plan; VISTA; Earned Income Tax
Credits or dependent care benefits; distaster relief or other forms of temporary assistance for families in a natural disaster area; capital gains as claimed on income tax; foster
parents, shelter status, and court ordered relative and non-relative caregivers are not considered a part of the child's family unit so their income is not considered for purposes of
eligibility.

                                              Child Only Cases: BG1 14R,
                                             BG1 13, BG3 28A, BG3R RCG,
                                 ACF 801                                                                 Makes Eligible
Income       Income Type                                BG8 33               All Other Billing Groups
                                 Income      Include in SR Exclude from                     Exclude from                                                 Guidance
  Type        Description
                                  Types        Child(ren)   SR Child(ren) Include in SR      SR Family   Billing Group/
                                                Income          Income    Family Income        Income      Eligibility
AB        ADOPT BEN                     10                                                                                        Adoption benefits. CCDF State Plan 3.3.2
                                                                                                                                    Exclude: Court ordered alimony with
                                                                                                                                    documentation that it has been paid out of the
                                                                                                                                    home is excluded from the family's total income.
                                                                                                                                    To exclude it, enter the amount as a negative to
                                                                                                                                    reduce the family income by the amount paid in
                                                                                                                                    alimony.
                                                                                                                                    Include: Alimony received by the household is
                                                                                                                                    included in the family income calculation.
ALMY      ALIMONY                       10                                                                                        Rule 60BB-4.100, F.A.C.

                                                                                                                                    Recurring cash gifts or contributions. Non-
                                                                                                                                    recurring monies such as those received as a
                                                                                                                                    present should be excluded. Recurring means
                                                                                                                                    cash received at preset intervals for a consistent
CASH      CASH                          10                                                                                        amount.

          CHILD CARE                                                                                                                Money received from an employer as an employee
CCB       BENEFIT                       10                                                                                        benefit for child care if paid directly to employee.



                                                                                                                                    Exclude: Court ordered child support with
                                                                                                                                    documentation that it has been paid out of the
                                                                                                                                    home is not considered income. To exclude it,
                                                                                                                                    enter the amount as a negative to reduce the
                                                                                                                                    family income by the amount paid in child support.
                                                                                                                                    Include: Child support received by the household
                                                                                                                                    is included in the family income calculation.
CS        CHILD SUPPORT                 10                                                                                        Rule 60BB-4.100, F.A.C.




                                                                                                  bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                      Child Only Cases: BG1 14R,
                                     BG1 13, BG3 28A, BG3R RCG,
                           ACF 801                                                               Makes Eligible
Income     Income Type                          BG8 33               All Other Billing Groups
                           Income    Include in SR Exclude from                     Exclude from                                       Guidance
  Type      Description
                            Types      Child(ren)   SR Child(ren) Include in SR      SR Family   Billing Group/
                                        Income          Income    Family Income        Income      Eligibility
                                                                                                                  Adoption benefits. CCDF State Plan 3.3.2
                                                                                                                  Includes monies received through employment,
                                                                                                                  self-employment, and work release. Exclude
                                                                                                                  earned income of an 18 year old family member
                                                                                                                  who is enrolled as a full-time student in a
                                                                                                                  secodnary school or its equivalent. CCDF State
EMP      EMPLOYMENT             10                                                                              Plan 3.3.2
                                                                                                                  Record the amount received in Food Stamps in
                                                                                                                  EFS as the state is required to report Food Stamp
                                                                                                                  recipients to HHS. Indicate in the Eligibility Income
                                                                                                                  Maintenance screen in EFS that it is excluded
                                                                                                                  from the income calculation.
FOOD     FOOD STAMPS            14                                                                              Rule 60BB-4.100, F.A.C.
                                                                                                                  Family Subsistence Supplemental Allowance
                                                                                                                  (FSSA) paid to military personnel for food
FSSA     MILITARY FOOD          14                                                                                assistance.
                                                                                                                  Housing assistance payments and associated
                                                                                                                  utilities expenses from HUD issued directly to a
                                                                                                                  landlord. Housing or utility payment made directly
                                                                                                                  to the client. Record the amount received in
                                                                                                                  housing assistance in EFS as the state is required
                                                                                                                  to report to HHS. Indicate in the Eligibility Income
         HOUSING                                                                                                  Maintenance screen in EFS that it is excluded
HOUS     ASSISTANCE             13                                                                              from the income calculation.
         INTEREST/DIVIDE                                                                                          Rule 60BB-4.100, F.A.C.
INT      NDS                    10
         MILITARY                                                                                                 Housing assistance for military families. Military
MFSA     HOUSING                13                                                                              Allotments paid to the family.

                                                                                                                  Do not indicate a sequence number for this code.
         MULTIPLE                                                                                                 This code value is used by EFS as part of the
MULT     REQUIRED                                     Not Applicable                                              process.
                                                                                                                  Do not indicate a sequence number for this code.
                                                                                                                  This code value is used by EFS as part of the
NA       NOT APPLICABLE                               Not Applicable                                              process.
                                                                                                                  All other included income that does not have a
         ALL OTHER                                                                                                separate code, but is counted toward a family's
OTH      INCOME                 10                                                                              gross income for SR eligibility determination.
                                                                                                                  Higher version of TANF dollars paid to relatives
                                                                                                                  who assume responsibility for children within their
         RELATIVE                                                                                                 family who have been abused, neglected, or
RCG      CAREGIVER              11                                                             BG3R RCG         exploited, and custody has been transferred.
                                                                                                                  If a child receives survivor benefits from a
                                                                                                                  deceased parent, include the income amount in
                                                                                                                  the child's income calculation. In child only cases,
         RETIREMENT                                                                                               no other household members income should be
RETB     BENEFITS               10                                                                              included in the calculation.




                                                                                  bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                     Child Only Cases: BG1 14R,
                                    BG1 13, BG3 28A, BG3R RCG,
                          ACF 801                                                               Makes Eligible
Income     Income Type                         BG8 33               All Other Billing Groups
                          Income    Include in SR Exclude from                     Exclude from                                       Guidance
  Type      Description
                           Types      Child(ren)   SR Child(ren) Include in SR      SR Family   Billing Group/
                                       Income          Income    Family Income        Income      Eligibility
                                                                                                                 Adoption benefits. CCDF State Plan 3.3.2
                                                                                                                 Social Security Disability pays benefits to a client
                                                                                                                 and certain members of the client's family if the
                                                                                                                 client is disabled and has worked long enough
SSAD     SSA DISABILITY        15                                                             BG8 29           and paid Social Security taxes.


                                                                                                                 Social Security Benefits such as SSA. SSA
                                                                                                                 requires that a person meet a minimum standard
                                                                                                                 for years worked and the must have paid Social
                                                                                                                 Security taxes. If a child receives survivor benefits
                                                                                                                 from a deceased parent, include the income
                                                                                                                 amount in the child's income calculation. In child
         SOCIAL SEC                                                                                              only cases, no other household members income
SSB      BENEFITS              15                                                                              should be included in the calculation.
                                                                                                                 Supplemental Security Income (SSI) received by
         SUPPLEMENTAL                                                                                            adults. SSI is based on disability and financial
SSI      SEC INCOME            15                                                             BG8 29           need.

                                                                                                                 Supplemental Security Income (SSI) received by a
                                                                                                                 child.
SSIC     SSI CHILD             15                                                     
         ECONOMIC                                                                                                Payment made by US government to taxpayers to
STIM     STIMULUS              15                                                                              stimulate economy.
                                                                                                BG3 21, BG3      Includes TANF assistance client receives. In a
                                                                                                28A, BG3W        child only case, TANF received by the child would
         TEMP CASH                                                                              21W, BG3W        be included in the child's income calculation.
TANF     ASSISTANCE            11                                                             28BW

UNEM     UNEMPLOYMENT          10                                                             ARRA UNEM
         VETERAN
VETS     BENEFITS              10                                      

WC       WORKERS COMP          10                                      




                                                                                 bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                     Instructor Credential Codes – Table CRED
All updates from the last version are highlighted in yellow.                                                                  Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
Activate codes in CCMS and CCRR.

See DQ07.04 VPK Instructor Credential for guidance on use of the Instructor Credential and Instructor Highest Degree codes.
Instructor Credential Codes – Table CRED
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Instructor Credential             Description
        Code
AS                    AA, AS, AAS
BA                    BACHELOR DEGREE
FCCP                  FCCPC/ECPC/CCAC/CDAE
MA                    MASTER DEGREE
NECC                  NATL EARLY CHILDHOOD CERT
PHD                   DOCTORATE
STNR                  SECOND TEACHER-NOT REQ


Instructor Highest Degree Codes – Table DEGR
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
  Instructor Highest              Description
     Degree Code
AA                   5)ASSOCIATE OF ARTS
AS                   6)AAS OR AS
BA                   7)BACHELOR DEGREE
GED                  2)GED
HS                   3)HIGH SCHOOL DIPLOMA
LTHD                 1)LESS THAN HS DIPLOMA
MA                   8)MASTER DEGREE
PHD                  9)DOCTORATE
TECH                 4)TECHNICAL CERTIFICATE




                                                               bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                     Language Codes – Table LANG
All updates from the last version are highlighted in yellow.                            Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes in CCMS and CCRR.

 Language Code       Language Descriptions
B                BOSNIAN
C                CHINESE
CR               CREOLE/HAITIAN
E                ENGLISH
F                FRENCH
GK               GREEK
GR               GERMAN
HB               HEBREW
IT               ITALIAN
O                OTHER
P                POLISH
PG               PORTUGUESE
RS               RUSSIAN
S                SPANISH
SI               SIGN LANGUAGE
V                VIETNAMESE




                                             bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                  Provider Legal Status Codes – Table LEGA
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All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes in CCMS & CCRR.

Provider Legal
    Status       Provider Legal Status Description
B                PROBATIONARY
L                LICENSED
M                EXEMPT
N                NON-PUBLIC (PRIVATE SCH)
P                PROVISIONAL
R                REGISTERED
T                TEMPORARY




                                                     bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                   License Types Codes – Table PRAF
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All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes for CCRR only.

      Code            Description                                       Guidance
EX           LICENSE EXEMPT CENTER      Provider/Facility is exempt from licensing
                                        Provider/Facility cares for children from one family in the child‟s home
INF          INFORMAL                   and is not registered or licensed
LIC          LICENSED                   Provider/facility is licensed by DCF

                                        Provider/Facility is a „potential‟ provider interested in pursuing becoming
POT          POTENTIAL                  licensed or registered
                                        A private program that is located off school grounds (i.e., most centers
PRNS         PRIVATE NON-SCHOOL BASED   & FCC Homes)
                                        A private program that is located on private school grounds (i.e., a
PSB          PRIVATE SCHOOL BASED       center located at a private K-12 school)

                                        A public program that is located off school grounds (i.e., a City run, Park
PUNS         PUBLIC NON-SCHOOL BASED    & Recreation program)
                                        A public program that is located on public school grounds (i.e., a school-
PUSB         PUBLIC SCHOOL BASED        age program at a public elementary school)
REG          REGISTERED FCCH            Provider/Facility is a registered Family Child Care Provider
                                        Marital Status – Table MRST
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All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate in CCMS and CCRR.

 Marital Status     Marital Status Description
1                 SINGLE
2                 MARRIED
3                 DIVORCED
4                 SEPARATED
5                 WIDOWED




                                                    bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                    Meal Option Codes – Table PRME
All updates from the last version are highlighted in yellow.                                  Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate codes for CCRR only.

  Meal           Meal Description                                         Guidance
  Code
AM       MORNING SNACK              Provider/Program serves morning snacks
BOL      BRING OWN LUNCH/SNACKS     Child brings his/her own lunch or snacks
BREK     BREAKFAST                  Provider/Program serves breakfast
CCFP     USDA FOOD PROGRAM          Provider/Program participates in the Food Program
DINR     DINNER                     Provider/Program serves dinner
FORM     PROVIDES FORMULA           Provider/Program provides infant formula
LNCH     LUNCH                      Provider/Program serves lunch
PFOR     PARENT SUPPLIES FORMULA    Parent must supply infant formula
PM       AFTERNOON SNACK            Provider/Program serves afternoon snack
SD       SPECIAL DIET REQUEST       Provider/Program will accommodate special meal requests




                                                  bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                     Parent History Codes – Table PTHS
All updates from the last version are highlighted in yellow.                                                                            Return to Index
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All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate codes as indicated in the CCMS or CCRR column.

 Parent
 History         Description         CCMS or CCRR                                       Guidance
  Code
71       NEW JOB (ARRA)              CCMS           Client was unemployed and became employed. Client continues to meet the
                                                    income requirements for care. Applies to UNEM clients and ARRA clients who
                                                    were involved in training or educational activities.
72       HIGHER INCOME JOB (ARRA)    CCMS           Client was employed and found a higher paying job. Client continues to meet
                                                    the income requirements for care. Applies to ARRA eligibility only.
75       UNEMPLOYMENT COMP           CCMS           Identify who in the household is receiving UC benefits and the number of
                                                    months authorized under the UNEM eligibility. If a client does not use the entire
                                                    6 months of allowable care, enter the code again and enter how much time has
                                                    been used.
77       ARRA TRANSFER TO SR         CCMS           ARRA client‟s status has not changed. The coalition is transferring a client‟s
                                                    eligibility from ARRA to a School Readiness eligibility because School
                                                    Readiness funds are available. If the client‟s income or employment status has
                                                    changed, use parent history code 71 or 72.
BVBR     BENEFIT RECOVERY            CCMS           Use this code to indicate a client has a restitution claim. Include the period of
                                                    ineligibility and the amount to be collected.
ADD      ADDRESS CHANGE              Both           An address change was entered in the Customer‟s record
AP       APPOINTMENT SCHEDULED       CCRR           Customer scheduled an appointment
CD       CHILD DEV QUESTION          CCRR           Customer was assisted with a child development question
CR       CARE CHANGE                 Both           A care change was entered in the Customer‟s record
EL       ELIGIBILITY DETERMINATION   Both           Eligibility Determination was entered in the Customer‟s record
ER       ENROLLMENT                  Both           An enrollment was entered in the Customer‟s record
FEEW     FEE WAIVER                  CCMS           Client has received a waiver from the parent co-payment requirement.
GC       GUARDIAN CHANGE             Both           A guardian change was entered in the Customer‟s record
MI       MISCELLANEOUS               Both           Miscellaneous
MR       MARITAL CHANGE              Both           A marital change was entered in the Customer‟s record
                                     CCMS           Client lost employment as a result of the Deep Horizon oil spill. Include
OILL     OIL LOST EMPLOYMENT                        employer and estimated monthly salary.


                                               bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                             Parent History Codes – Table PTHS
All updates from the last version are highlighted in yellow.
                                             CCMS                Client gained employment working on efforts related to the Deep Horizon oil
                                                                 spill. Include employer, estimated monthly salary, and estimated job duration if
OILG      OIL GAIN EMPLOYMENT                                    known.
PH        PHONE CHANGE                       Both                A phone number change was entered in the Customer‟s record
UP        UPDATE                             CCRR                An update was completed and referrals given to Customer
                                                                 A client has received a time-limited waiver from the purpose for care
                                                                 requirement. Refer to the SR OCA to determine which billing groups and
WAVR      WAIVER                             CCMS                eligibilities allow a waiver.




                                                               bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                         Parent Possible Eligibility Codes – Table PAEL
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(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate codes for CCRR only.

    Code             Description                                       Guidance
150        150%-185% POVERTY LEVEL     Customer may be 150% to less than 185% Florida Poverty Level
185        185%-200% POVERTY LEVEL     Customer may be 185%-200% Florida Poverty Level
ARF        ALREADY RECEIVING FUNDING   Customer is already receiving funding
CCEP       CCEP                        Customer may be eligible for Child Care Executive Partnership
HS         HEAD START                  Customer may be eligible for Head Start
IE         INCOME ELIGIBLE             Customer may be income eligible
IN         INELIGIBLE                  Customer may be ineligible
OTH        DOE OTHER                   Customer may be eligible for other DOE funding
PRE        SCHOOL READINESS            Customer may be eligible for School Readiness program
PS         PROTECTIVE SERVICES         Customer may be eligible for Protective Services funding
PV         PROVIDER SCHOLARSHIP        Customer may be eligible for provider scholarships
TCC        TRANSITIONAL CHILD CARE     Customer may be eligible for Transitional Child Care
TP         TEEN PARENT                 Customer may be eligible for Teen Parent funding
WGE        WAGES EMPLOYED              Customer may be eligible for Wages Employed
WGT        WAGES TRAINING              Customer may be eligible for Wages Training
WTL        WAITING LIST                Customer is placed on the Waiting List




                                                 bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                    Program Participation Codes – Table PRPR
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All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes for CCRR only.

Program   Program Description                                                 Guidance
  Code
CENT    CHILD CARE CENTER       Programs classified as “centers” by state licensing standards
EHST    EARLY HEADSTART         Provider offers federally funded Early Head Start services to children ages zero to three years.
FCCH    FAMILY CHILD CARE       Programs that are located in a providers home; includes licensed and registered homes
                                Program is a federally funded Head Start program; may be located within a child care center or a
HDST    HEAD START              stand-alone program
LFCH    LARGE FCCH              Program classified as "Large Family Child Care Home" by state licensing standards
                                Provider offers federally funded Migrant Head Start services to children age birth to five years old of
MHST    MIGRANT HEADSTART       migrants or seasonal workers.
MIL     MILITARY                Program is located on a military base
NANY    NANNY/AU PAIR           Agency providing individuals who care for one family‟s children in the family home
                                Informal child care arrangement set up by a group of parents that takes place in members homes;
PG      PLAYGROUP               group size/location varies
                                Program serving Kindergarten and/or older children only, may be a license-exempt program in a
                                public or non-public school, a park/recreation program of a city or a licensed community-based
SAP     SCHOOL AGE PROGRAM      program. (Not a family child care home)
SC      SUMMER CAMP             Program operating as a summer camp
VPK     VPK SCHOOL YEAR         Provider participates in the VPK School Year program
VPKS    VPK SUMMER              Program participates in the VPK Summer program




                                                      bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                           Provider History Codes – Table PVHS
All updates from the last version are highlighted in yellow.                                                                         Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate code as indicated in the CCMS or CCRR column.

   Provider              Description         CCMS or CCRR                                        Guidance
 History Code
ACVP            VPK ACCREDITED               BOTH
ADD             ADDRESS CHANGE               BOTH             The provider's address has changed.
APVP            VPK APPROVED                 BOTH
BVBR            BENEFIT RECOVERY             CCMS             Use this code to indicate a provider is returning funds as part of a
CAVP            VPK CAPACITY                 BOTH
CLND            CALENDAR CHANGE              CCMS             VPK provider changed its calendar. A provider is limited to two calendar
                                                              changes during its VPK program.
CLOSE           PROVIDER FACILITY CLOSED     BOTH             Provider has closed the facility. If children are transferred to another facility
                                                              owned by the same owner, enter the provider ID and extension for the new
                                                              location.
COWN            OWNERSHIP CHANGE             BOTH             Include Old Provider ID, Old Provider Ext., Old Provider Name, Change
                                                              Date
CR              CARE CHANGE                  CCRR             CCRR code to indicate that a care change was entered in the provider's
                                                              record.
ENH             ENHANCED SERVICES            CCRR             An enhanced services change was recorded in the provider's record
ENV             ENVIRONMENT                  CCRR             An environment change was recorded in the provider's record
IL              INFORMAL TO LICENSED         CCRR             CCRR code to indicate the provider's type changed from Informal to
                                                              Licensed.
INVP            VPK INTERESTED               BOTH
IR              INFORMAL TO REGISTERED       CCRR             CCRR code to indicate the provider's type changed from Informal to
                                                              Registered.
LADD            LOCATION ADDRESS CHANGE      CCMS             Provider has transferred its children to a new location. Enter the provider ID
                                                              and extension for the new location.
LR              LICENSED TO REGISTERED       CCRR             CCRR code to indicate the provider's type changed from Licensed to
                                                              Registered.
MI              MISCELLANEOUS                BOTH
PH              PHONE CHANGE                 BOTH             A phone change was recorded in the provider's record.
PRNC            PROVIDER NAME CHANGE         BOTH


                                                    bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                            Provider History Codes – Table PVHS
                 the last version
All updates fromRATE CHANGE are highlighted in yellow.
RC                                              CCRR               A private pay rate change was recorded in the provider's record.
RL              REGISTERED TO LICENSED          CCRR               CCRR code to indicate the provider's type changed from Registered to
                                                                   Licensed.
RNR            RATE NOT REQUIRED                CCRR               CCRR code used to identify providers that do not have private pay rates,
                                                                   such as Head Start programs.
SCH            SCHEDULE                         CCRR               A schedule change was recorded in the provider's record

TCPD           TEMP CLOSURE-DISASTER            CCMS
UP             COMPLETE UPDATE                  CCRR               CCRR code to indicate a complete update was conducted based on the
                                                                   annual provider profile or a more frequent update where all screens/fields
                                                                   are updated.
UTC            UNABLE TO CONTACT                CCRR               CCRR code to indicate that counselor has made 3 attempts, but cannot
                                                                   contact provider to complete the provider profile update.
VAC            VACANCY                          CCRR               A vacancy change was recorded in the provider's record
VRFSY          VPK SCH YEAR VERIFICATION        CCMS               Include date provider completed school-year AWI-VPK provider verification
                                                                   process
VRFSU          VPK SUMMER VERIFICATION          CCMS               Include date provider completed summer AWI-VPK provider verification
                                                                   process
VSUB           VPK SUBCONTRACTOR                CCMS

                                                                   Provider subcontracts with a school district to deliver the VPK program on
                                                                   behalf of the district.




                                                         bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                Provider Schedule – Table PRSC
All updates from the last version are highlighted in yellow.                                           Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes in CCRR only.

   Schedule Code         Schedule Description                        Definition
24H                24 HOUR CARE                  Program or Provider offers care 24 hours a day
                                                                             School-age care (SAC)
AS                 AFTER SCHOOL                  after regular school hours
BFPT               BOTH FULL & PART TIME         Provider accepts both full and part time children
                                                 Program or Provider offers child care before
BS                 BEFORE SCHOOL                 regular school hours
DROP               DROP-IN CARE                  Program or Provider offers drop-in care


                                                 Program or Provider offers short-term care, space
EMRG               EMERGENCY/TEMPORARY CARE      permitting and/or back up for other providers
EVEN               EVENING CARE                  Program or Provider offers evening care
                                                 Program or Provider is only open for full-time
FULL               FULL TIME                     care, more than 30 hours per week
                                                 Program or Provider is willing to provide care year
FY                 FULL YEAR                     round, less scheduled vacations
                                                 Program or Provider offers an hourly program for
HR                 HOURLY                        VPK Wrap care
                                                 Program or Provider is open during the morning
MRN                MORNING                       hours only
                                                 Provider or Program will re-open when safe to do
OSW                OPEN IF SAFE WEATHER          so following a hurricane or tropical storm
OVER               OVER NIGHT                    Program or Provider offers overnight care
                                                 Program or Provider is only open for part-time
PT                 PART TIME                     care, 30 hours or less per week

RESP               RESPITE CARE                  Program or provider offer respite care


                                                bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                       Provider Schedule – Table PRSC
All updates from the last version are highlighted in yellow.
                                                                Program or Provider accepts varying schedule
ROT                    ROTATING                                 (Example: M/Th one week, T/Th/Fri. next week)
                                                                Program or Provider is willing to provide care
SO                     SUMMER ONLY                              during the summer months only school system
                                                                Program or Provider follows the
                                                                bad weather day closing policy
SSW                    SCHOOL SYST WEATHER DAYS                 (hurricanes/tropical storms, etc.)
                                                                Program or Provider is willing to provide care
SY                     SCHOOL YEAR                              during the school year only
                                                                Program or Provider is willing to provide care
VH                     VACATION/HOLIDAYS                        during holidays and school vacations
                                                                Program or Provider is willing to provide care on
WKND                   WEEKEND                                  Saturday and/or Sunday




                                                               bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                               Provider Types – Table PRTP
All updates from the last version are highlighted in yellow.                                                               Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)


Some coalitions do not use specific provider types. For example, some coalitions do not use any sub-contracted provider
types, so have inactivated all codes related to sub-contracted providers. Another example would be a county with local
licensing that requies all family child care homes to be licensed. In these types of cases, a coalition does not have to
activate all of the provider type codes.

                                                                          CIS Code (for
      OEL                                                  SRS Monthly        5044            ACF 800
    Provider                                                 Extract        Summary           Provider      ACF 801
      Type            Provider Type Description              Mapping       Box Counts)          Type     Provider Type
A              NON-PUB SCH SUB                             C              C               6              11
B              LIC MILDLY ILL FACILITY                     C              C               6              11
C              LICENSED CENTER SUB                         C              C               3              04
D              GS FCCH NON-SUB                             D              F               1              02
E              EXEMPT CENTER SUB                           E              C               6              11
F              LICENSED FCCH SUB                           F              F               1              02
G              GS CENTER SUB                               G              C               3              04
H              REGISTERED FCCH SUB                         H              F               1              02
I              INFORMAL CARE NON-SUB                       I              I               4              05
J              GS LARGE FCCH NON-SUB                       D              F               1              02
K              GS LARGE FCCH SUB                           O              F               1              02
L              LICENSED FCCH NON-SUB                       L              F               1              02
M              LARGE FCCH NON-SUB                          L              F               1              02
N              LICENSED CENTER NON-SUB                     N              C               3              04
O              GS FCCH SUB                                 O              F               1              02
P              NON-PUB SCH NON-SUB                         C              C               6              11
Q              LARGE FCCH SUB                              F              F               1              02
R              REGISTERED FCCH NON-SUB                     R              F               1              02
S              GS CENTER NON-SUB                           S              C               3              04
T              GS NON-PUB SCH NON-SUB                      C              C               3              04
U              GS NON-PUB SCH SUB                          C              C               3              04
V              PUB SCH SUB                                 C              C               6              11



                                                              bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                                  Provider Types – Table PRTP
All updates from the last version are highlighted in yellow.
W              GS PUB SCH NON-SUB                         C               C              3                04
X              EXEMPT CENTER NON-SUB                      X               C              6                11
Y              GS PUB SCH SUB                             C               C              3                04
Z              PUB SCH NON-SUB                            C               C              6                11
CCRR Only Provider Types                                                             Definition
2              HEADSTART                                  Federally funded Head Start program.
3              PLAYGROUP                                  Informal child care arrangement set up by a group of parents
                                                          that takes place in members homes; group size/location
                                                          varies.
4              SUMMER/REC PROGRAM                         Summer Camp or Unregulated Recreational Program.
5              LICENSED SCH AGE                           A Licensed program serving Kindergarten and/or older
                                                          children. Subcontracted code is under Environment.
6              EXEMPT SCH AGE                             A Licensed Exempt program serving Kindergarten and/or
                                                          older children. Subcontracted code is under Environment.
7              POTENTIAL PROV                             An individual interested in opening a child care program. (DO
                                                          NOT REFER)
8               SICK CARE AGENCY                                Agency providing individuals who care for children who are ill
                                                                in the family home.
9               NANNY/AUPAIR AGENCY                                 Agency providing individuals who care for one family‟s
                                                                    children in the family home.
**Codes „A‟, ‟P‟, „T‟, „U‟, „V‟, „W‟, „Y‟, and „Z‟ are only for the program formally known as Pre-K
CCR&R Standard Codes will be updated to match the revised description.




                                                                   bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                          Parent Purpose for Care Codes – Table PTPC
All updates from the last version are highlighted in yellow.                                           Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes in CCMS only.

                                                               ACF 801
                                                               Purpose
 Parent Purpose for                                            for Care     ACF 801 Purpose for Care
     Care Code            Purpose for Care Descriptions         Codes              Descriptions
CP                    CHILD PROTECTION                                 4 Protective Services
DI                    DISABLED/INCAPAC/ELDERLY                         1 Employment
DS                    EMERGENCY EMPLOYMENT T&E                         8 Emergency, Employment T&E
EM                    EMPLOYED                                         1 Employment
ET                    EDUCATION/TRAINING                               2 Training/Education
JS                    JOB SEARCH                                       2 Training/Education
OJ                    EMERGENCY EMPLOYMENT OJT                         6 Emergency, Employment
OT                    EMERGENCY OTHER                                  0 Emergency, Other
PS                    EMERGENCY PROT SRVS                              9 Emergency, Prot Srvs
SF                    AT RISK OF SCHOOL FAILURE                        3 Empl./Training/Education
TE                    EMERGENCY TRAINING EDU                           7 Emergency, T&E
TH                    THERAPEUTIC                                      4 Protective Services
VP                    VOLUNTARY PREKINDERGARTEN                          N/A
WA                    WORK ACTIVITIES                                  3 Empl./Training/Education
WR                    WELFARE TRANS/RESPITE                            3 Empl./Training/Education
NOTE: New code values added to the table above must be mapped under the „SRS Code Mapping.‟ Please
contact the EFS Help Desk if you have any questions.

NOTE: Emergency Purpose for Care Codes may be used for a client who qualifies as a disaster impacted
family due to a declared emergency. Please see OEL Fiscal Support Guidance 07.03 for information.
http://www.floridajobs.org/earlylearning/documents/FS-07-03%20Disaster%20Guidance_Oct-07.pdf




                                                           bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                  Reason for Seeking Care Codes – Table REFC
All updates from the last version are highlighted in yellow.                                                                                   Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes for CCRR only.

  Reason for    Reason for Seeking Care Description                                         Guidance
 Seeking Care
    Code
ATL             CUST ASKED TO LEAVE PROG              Customer has been asked to leave current care program
CCC             CAREGIVER NO LONGER AVAIL             Current arrangement is no longer available (provider has quit; extended illness, etc.)
COST            COST TOO HIGH                         Cannot afford the cost of the current program
DIS             HURRICAN/DISASTER ASST                Relocation/evacuation due to hurricane/disaster
ELOA            END LEAVE OF ABSENCE                  Returning to work after a leave of absence
EMP             EMPLOYMENT/WORKING                    Currently employed, changing work hours or site
JS              JOB SEARCH                            Currently looking for employment
MILA            MILITARY DEPLOYMENT                   Parent(s) deployed for active military duty
MILR            MILITARY RES/NATL GUARD               Parent(s) activated for Military Reserve or National Guard
OTH             OTHER/UNKNOWN                         Reason for seeking care is unknown
PCN             PARENT/CHILD NEEDS                    New or changing child care needs based on parent‟s or child‟s needs
QUAL            UNHAPPY WITH QUALITY                  Unhappy with the quality of current care program
REF             REFUSED TO ANSWER                     Refuses to share information
REL             RELOCATION                            Recently moved to the area
                                                      Work or non-work related training or educational course work at any type of
TRAN            TRAINING/EDUCATION                    program/facility




                                                          bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                                     Referral Type – Table RFTP
All updates from the last version are highlighted in yellow.                                                                        Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Note: All OEL standard referral codes will start with 1. If you have referral codes for other funders, do not place a 1 in front.
To add Referal Type Codes in EFS, go to System Admin>Eligibility>Referral Types
Activate codes in CCMS only.

 Referral Type         Referral Type Description
1ATR               AT-RISK
1LEA               LOCAL AGENCY REFERRA
1RCG               RELATIVE CARE GIVER
1TAN               TANF
1TCC               TCC




                                                                  bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                            Referred By Codes – Table REFR
All updates from the last version are highlighted in yellow.                                                                 Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate codes for CCRR only.

Referred By      Referred By Description                                        Guidance
    Code
AD            NEWSPAPER/MAGAZINE AD        Customer heard about service through newspaper or magazine ad
BILL          BILLBOARD                    Customer heard about service through billboard ad
BROC          BROCHURE/POSTER              Customer heard about service through brochure/poster
DCF           DCF                          Customer heard about service from DCF
                                           Customer heard about service through employer, flyer, poster, or human resource
EMPL          EMPLOYER/BUSINESS            department at place of employment
FCF           CHILDRENS FORUM              Customer heard about service from the Children's Forum
FRND          FRIEND/RELATIVE              Customer heard about service through friend or relative
LIC           LICENSING                    Customer heard about service from licensing
OEL           OFFICE OF EARLY LEARNING     Customer heard about service from the Office of Early Learning
OTHR          OTHER/UNKNOWN                Referrals from other sources not listed or unknown
RAD           RADIO AD                     Customer heard about service through radio ad
RCOA          EARLY LEARNING COALITION     Customer heard about service from local early learning coalition
SCHP          SCHOOL OR PROVIDER           Customer heard about service from another provider or school
TELE          TELEVISION                   Customer heard about service through TV ad
WEB           WEB SITE                     Customer heard about service from agency web site
WOM           WORD OF MOUTH                Customer heard about service through work of mouth
YELL          YELLOW PAGES                 Customer heard about service through yellow pages ad




                                                       bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                            Relationship Codes – Table RLTN
All updates from the last version are highlighted in yellow.                       Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes in CCMS only

Relationship Code    Relationship Descriptions

F                   FOSTER PARENT
L                   LEGAL CUSTODIAN
O                   OTHER
P                   PARENT/STEP PARENT
R                   RELATIVE




                                                 bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                Relationship to Child Codes – Table SPSR
All updates from the last version are highlighted in yellow.                                                          Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes for CCRR only.

Relationship Relationship Description                                 Guidance
   Code
F            FOSTER PARENT            Customer reports being the foster parent
L            LEGAL CUSTODIAN          Customer reports being the legal custodian/guardian
                                        List pre-teen (12 years & younger) here & note on monthly report; also list
O             OTHER                     any other categories not mentioned
P             PARENT/STEP PARENT        Customer reports being the parent/step-parent
R             RELATIVE                  Customer reports being the relative
REF           REFUSED TO SHARE          Customer refused to share information
T             TEEN PARENT               Customer reports being a teen parent (13 years to 19 years)




                                                           bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                  Requested Other Information Codes – Table RQOT
All updates from the last version are highlighted in yellow.                                                  Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes for CCRR only.

 Code             Description                                      Guidance
                                    Customer requests information related to child behavior issues (biting,
CBH     CHILD BEHAVIOR              separation anxiety…. )
CDV     CHILD DEVELOPMENT           Customer requests information on child development
DIS     HURRICANE/DISASTER ASST     Customer requests hurricane/disaster related assistance
                                    Requests for CCR&R Data by coalition, AWI, DCF, or any local, state or
DTA     DATA REQUESTS               national agency
EFS     EMERGENCY FAMILY SERVICES   Customer requests emergency social service referrals/211
                                    Customer requests creative financial assistance options (not school
FIN     FINANCIAL ASSISTANCE        readiness)
HS      HEAD START                  Customer requests Head Start information only
KID     FLORIDA KID CARE            Customer requests Florida Kid Care information only
                                    Customer requests Military Child Care Subsidy information only
MIL     MILITARY SUBSIDY INFO       (NACCRRA)
OTH     OTHER REFERRALS             Customer requests referrals to other organizations/agencies only
OUT     OUTREACH                    Outreach to business, agencies, local community, etc.
PED     PARENT EDUCATION            Customer requests parent education/training
                                    Customer requests information/resources to meet parent and/or child
PRC     PARENT/CHILD INFORMATION    needs
PRV     PROVIDER TA                 Provider requests start-up, technical assistance or training
SRO     SCHOOL READINESS ONLY       Customer requests School Readiness info./enrollment/SPE/wait list only




                                                bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                         Child's Special Needs Codes – Table CHSN
All updates from the last version are highlighted in yellow.                                                                  Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes for CCRR only.

  Special        Special Needs                                                                  Guidance
Needs Code        Description

                                     A lifelong developmental disability, which affects communication and behavior and which usually, appears before age
                                     three. It is characterized by lack of meaningful speech or inappropriate speech; withdrawn, anti-social and/or affectionless
                                     behavior; a fascination with objects rather than people; prolonged odd body movements; a hypersensitivity to stimuli;
             AUTISM SPECTRUM         stereotypic and compulsive behavior; and a failure to initiate or relate to people.(i.e. Asperger Syndrome, Autism,
AD           DISORDERS               Pervasive Developmental Disorder (PPD))
                                     A disorder in which developmentally inappropriate inattention and impassivity are exhibited. Some characteristics are: not
                                     staying on task, difficulty organizing and completing work, inability to stay with activities for periods appropriate for child‟s
                                     age, failure to follow through on parental requests. Symptoms may vary with situation and time, i.e. home, school, groups,
ADD          ADHD/ADD                and one-on-one interactions.
                                A condition in which the individual has an acquired hypersensitivity to substances that normally do not cause a reaction.
                                Manifestations most commonly involve the respiratory tract or skin and include eczema, hives, nasal discharge and
ALG          ALLERGIES (SEVERE) inflammation of the nasal mucous membrane.
                                A disorder of the bronchial system that is characterized by labored breathing accompanied by wheezing that is caused by
                                a spasm of the bronchial tubes or by swelling of their mucous membrane. Recurrence and severity of attacks is
                                influenced by secondary factors: mental or physical fatigue, exposure to fumes, endocrine changes at various periods in
AST          ASTHMA (SEVERE)    life and emotional situations.

             BEHAVIORAL              Behavior which seriously interferes with the normal life of a person or the lives of those with whom they live or works; may
BHD          DISORDER                be caused by environmental, emotional, or psychiatric factors. Such as: Prader-Willi Syndrome and Tourette‟s Syndrome.
                                     An inherited disease that affects the pancreas, respiratory system and sweat glands, which usually begins in infancy and
                                     is characterized by chronic respiratory infection, pancreatic insufficiency and heat intolerance. Prognosis is not good as
CYS          CYSTIC FIBROSIS         there is no cure, but antibiotics and new treatments have prolonged the life of many patients.
                                     A term used when a baby or young child has not achieved new abilities within normal time range and has a pattern of
             DEVELOPMENTAL           behavior that is not appropriate for his age. Such as: birth injuries, Fetal Alcohol Syndrome and Shaken Infant (baby)
DD           DELAY                   Syndrome.




                                                             bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                            Child's Special Needs Codes – Table CHSN
                                      highlighted which the
All updates from the last version are A disorder in in yellow. pancreas produces too little insulin with the result that the body is unable to adequately metabolize
                                      sugar. Principal symptoms are elevated blood sugar, sugar in the urine, excessive urine production and increased food
                                      intake. Complications of diabetes if left untreated include low resistance to infections leading to a susceptibility to
                                      gangrene, cardiovascular and kidney disorders, disturbances in the electrolyte balance and eye disorders, some of which
DIA           DIABETES                may lead to blindness.
                                      A defect in one or more parts of the ear and its associated nerve pathways that lead from the ear to the brain which
              HEARING                 prevents the individual from adequately hearing, receiving or attending to faint speech, ordinary conversational speech,
HRI           IMPAIRMENT              loud speech or other sounds.
                                        Any mental defect or characteristic resulting from a congenial abnormality, traumatic injury, or disease that impairs normal
              MENTAL                    intellectual functioning and prevents a person from participating normally in the activities appropriate for his particular age
MD            DISABILITY/DELAY          group. Such as: Down Syndrome, Fragile X Syndrome, and Tuberous Sclerosis, Angelmans Syndrome.
              MEDICALLY                 Baby or young child who routinely needs special medical attention. Such as: Gastrostomy tube, Nasogastric tube, multiple
MDC           CHALLENGED                oral medications, Tracheostomy, and Ventilator dependent, heart conditions.
OTH           OTHER                     Other medical condition (s) requiring special attention.
                                        Any of a variety of conditions that may be due to muscular, skeletal or neuro-muscular disorders, paralysis or loss of one
              PHYSICAL                  or more limbs, which impose physical limitations of the individual including an impaired ability to walk, stand or use one‟s
PD            DISABILITY/DELAY          hands. Such as: Cerebral Palsy, Muscular Dystrophy and Spina Bifida.
                                        Speech/Language- Any of a number of conditions that interfere with the individual‟s ability to produce audible utterances
                                        to such a degree that the resultant sounds do not serve satisfactory as the basic tool for oral expression. Speech
              SPEECH/LANGUAGE           disabilities fall into several categories; articulation problems in which speech sounds are omitted, replaced by substitute
SLD           DELAY                     sounds or distorted; voice problems in which pitch, loudness or quality of voice are affected; and stuttering.
                                        Uncontrolled movements of the muscles of the body or change in alertness or behavior characterize seizures. They are
                                        caused by certain abnormalities in the brain. In the normal brain, there is organized electrical activity, which is always
                                        present. A seizure happens when bursts of unorganized electrical impulses interfere with the normal brain electrical
                                        activity. A burst is the sudden appearance of electrical impulses. The different types of seizures are caused by different
SZR           SEIZURE DISORDER          kinds of electrical bursts or by electrical bursts in different parts of the brain.

VI            VISUAL IMPAIRMENT         Eye or optic nerve malfunctions, which prevent affected individuals from seeing normally.

Note: These definitions are from the Inclusive Child Care List of Terms Booklet. For a copy of the complete booklet, call 1-800-654-4440.




                                                                bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                                             School Readiness OCA List
All updates from the last version are highlighted in yellow.                                                                            Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)

A new column has been added to the table to indicate if the Billing Group and Eligibility requires a defined contract period. If required, the coalition must
establish a contract period. If not required, the coalition may establish a contract period or may choose to establish a contract period only when needed.

Activate codes in CCMS only.




                                                                                                                                                                 EFS Waiting List Stats




                                                                                                                                                                                          EFS Enrollment Stats
                                                                                                           Working Definition
                                                                           (Defines or explains the criteria for actual allowable costs for each OCA. All cost                                                     Code




                                                                                                                                                                 Mapping




                                                                                                                                                                                          Mapping
                                          Billing   Eligibility             definitions are applicable to the coalition, coalition’s contractors, and Agency                                                     Required/
  OCA      Funding Type      Cost Type    Group       Code        Title                                        contractors)                                                                                       Optional
DIRECT SERVICES – School Readiness (SR)




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                                                                                                                                                                     EFS Waiting List Stats




                                                                                                                                                                                                  EFS Enrollment Stats
                                                                                                         Working Definition
                                                                         (Defines or explains the criteria for actual allowable costs for each OCA. All cost                                                                Code




                                                                                                                                                                     Mapping




                                                                                                                                                                                                  Mapping
                                    Billing   Eligibility                 definitions are applicable to the coalition, coalition’s contractors, and Agency                                                                Required/
  OCA    Funding Type   Cost Type   Group       Code         Title                                           contractors)                                                                                                  Optional
97R00   CCDF Eligible; Programmatic BG1               11 SR At Risk -   Services provided to a child of a family under investigation or under supervision        F                            B                          Required
        State GR       Code - direct                     Protective     because of an allegation of abuse, neglect, or exploitation. Eligibility is not
        Eligible; No   service costs                     Services       dependent on family income or work requirements; a documented referral must be
                                                                        provided by DCF or its contracted provider. Protective investigation (PI) referrals
        TANF or CCDF                                     PRIORITY
                                                                        should not exceed 60 days, a PI referral may be renewed/validated in 60 day
        MOE; Match &                                     CATEGORY #2
                                                                        increments on a case by case basis not to exceed 6 months. This category includes a
        Unrestricted                                                    child who is still in the home of the alleged abuser and a child of a family taking part
        Allowable                                                       in foster care diversion. The submitted referral form should indicate that the
                                                                        purpose of care is for protection, employment, training, or therapeutic plan. If the
                                                                        referral indicates the purpose for care is employment, a coalition must verify the
                                                                        employment with the parent, DCF case manager, or employment verification
                                                                        documentation (1 to 6 pay stubs can be used to verify employment income). If the
                                                                        parent refuses to provide income documentation, services are still to be provided.
                                                                        A therapeutic plan is a letter from a psychologist, psychiatrist, or medical
                                                                        professional indicating the child needs child care for the social/emotional
                                                                        development of the child. The medical professional must sign and date the
                                                                        therapeutic plan. A coalition may temporarily reduce or waive parent fees on a
                                                                        case by case basis (45 CFR Part 98.20, CCDF 3.5.3, s. 411.01(6), F.S.; Rule 60BB-
                                                                        4.201, F.A.C.; and Rule 60BB-4.400, F.A.C. ).




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                                                                                                                                                                          EFS Waiting List Stats




                                                                                                                                                                                                       EFS Enrollment Stats
                                                                                                                Working Definition
                                                                                (Defines or explains the criteria for actual allowable costs for each OCA. All cost                                                              Code




                                                                                                                                                                          Mapping




                                                                                                                                                                                                       Mapping
                                       Billing   Eligibility                     definitions are applicable to the coalition, coalition’s contractors, and Agency                                                              Required/
  OCA    Funding Type     Cost Type    Group       Code            Title                                            contractors)                                                                                                Optional
97R00   CCDF Eligible; Programmatic    BG1               13 SR At Risk -       Services provided to a child who is in foster care and eligibility is not dependent on G                            D                          Required
        State GR       Code - direct                        Out of Home -      family income or work requirements; a documented referral must be provided by
        Eligible; No   service costs                        Foster Care        DCF or its contracted provider. The submitted referral form should indicate that the
                                                                               purpose of care is for protection, employment, training, or therapeutic plan. If the
        TANF or CCDF                                        PRIORITY
                                                                               referral indicates the purpose for care is employment, the coalition must verify
        MOE; Match &                                        CATEGORY #2
                                                                               employment with one current pay stub or employment verification documentation.
        Unrestricted                                                           If the appointed guardian cannot provide income documentation, services are still
        Allowable                                                              to be provided. A therapeutic plan is a letter from a psychologist, psychiatrist, or
                                                                               medical professional indicating a child needs child care for the social/emotional
                                                                               development of the child. The medical professional must sign and date the
                                                                               therapeutic plan. A coalition may temporarily reduce or waive parent fees on a case
                                                                               by case basis (45 CFR Part 98.20, CCDF 3.5.3, s. 411.01(6), F.S.; Rule 60BB-4.201,
                                                                               F.A.C.; and Rule 60BB-4.400, F.A.C. ).



97R00   CCDF Eligible; Programmatic BG1          14R           SR At Risk -    Services provided to a child who is in court-ordered relative/non-relative care and G                               D                          Required
        State GR       Code - direct                           Out of Home -   eligibility is not dependent on family income or work requirements; a documented
        Eligible; No   service costs                           Relative/Non-   referral must be provided by DCF or its contracted provider. The submitted referral
                                                                               form should indicate that the purpose of care is for protection, employment,
        TANF or CCDF                                           Relative Care
                                                                               training, or therapeutic plan. If the referral indicates the purpose for care is
        MOE; Match &                                           PRIORITY
                                                                               employment, the coalition must verify employment with one current pay stub or
        Unrestricted                                           CATEGORY #2     employment verification documentation. If the appointed guardian cannot
        Allowable                                                              provide income documentation, services are still to be provided. A therapeutic
                                                                               plan is a letter from a psychologist, psychiatrist, or medical professional indicating a
                                                                               child needs child care for the social/emotional development of the child. The
                                                                               medical professional must sign and date the therapeutic plan. A coalition may
                                                                               temporarily reduce or waive parent fees on a case by case basis (45 CFR Part 98.20,
                                                                               CCDF 3.5.3, s. 411.01(6), F.S. and Rule 60BB-4.201, F.A.C. ).




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                                                                                                                                                                                                     EFS Enrollment Stats
                                                                                                             Working Definition
                                                                             (Defines or explains the criteria for actual allowable costs for each OCA. All cost                                                               Code




                                                                                                                                                                        Mapping




                                                                                                                                                                                                     Mapping
                                      Billing   Eligibility                   definitions are applicable to the coalition, coalition’s contractors, and Agency                                                               Required/
  OCA    Funding Type     Cost Type   Group       Code             Title                                         contractors)                                                                                                 Optional
97RPS   CCDF Eligible   Programmatic BG1RC RC2                SR Respite    Services provided to alleviate a crisis (acute situation that places a child at risk    F                            P                          Required
                        Code - direct                         Care          because of parental or guardian emergency need for respite, lack of resources,
                        service costs                         Protective    special needs of the child, or extenuating circumstances beyond the family's control
                                                                            that require short term assistance to increase family stability and decrease risk
                                                              Services
                                                                            potential) or to provide child care services in a hospital-based, mildly ill child care
                                                                            program as described in the CCDF State Plan. The family must be in an open
                                                                            protective services case to receive respite services. Respite child care alleviates a
                                                                            crisis in the family and avoids out of home placement, while assuring the safety of
                                                                            the child is maintained. Respite care is limited to no more than 30 days per child in
                                                                            any fiscal year and may be provided for up to 24 hours per day. On a case by case
                                                                            basis, this may also include services provided to a family affected by a natural
                                                                            disaster to ensure a child’s safety and protection. Such services would include child
                                                                            care (Rule 60BB-4.201, F.A.C.; Rule 60BB-4.202, F.A.C.; CCDF State Plan Appendix 2;
                                                                            and s. 411.01(6), F.S. ).



97GNW TANF Eligible;    Programmatic BG3                21 SR Welfare       Services provided to a TANF recipient who receives temporary cash assistance           H                             F                          Required
      CCDF Eligible;    Code - direct                      Transition       (TCA), is not working, and is involved in job preparation activities. A referral
      State GR          service costs                      (Temporary       authorizes child care for periods of job search, education, and training plus
                                                                            reasonable travel time. In two parent families, both parents must meet the
      Eligible;                                            cash
                                                                            participation criteria (Rule 60BB-4.202, F.A.C. and s. 411.01(6)(a)2, F.S. ).
      excluding TANF                                       assistance
      & CCDF MOE                                           (TCA))
97GNW TANF Eligible;    Programmatic BG3        28A        SR (TANF Child   Services provided to a child placed with a relative permanently or on a short-term H                                 F                          Required
      CCDF Eligible;    Code - direct                      Only)            basis, who is receiving temporary cash assistance as a TANF “child only” case. Must
      State GR          service costs                                       have documentation from the DCF showing TANF amount with the recipient's
                                                                            name. Child care services are provided for placements meeting the definition of
      Eligible;
                                                                            working families (need a purpose of care). Eligibility is not dependent on family
      excluding TANF
                                                                            income (Rule 60BB-4.100(22), F.A.C; Rule 60BB-4.202 F.A.C.; and s. 411.01(6), F.S. ).
      & CCDF MOE




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                                                                                                                                                                           EFS Waiting List Stats




                                                                                                                                                                                                        EFS Enrollment Stats
                                                                                                               Working Definition
                                                                               (Defines or explains the criteria for actual allowable costs for each OCA. All cost                                                                Code




                                                                                                                                                                           Mapping




                                                                                                                                                                                                        Mapping
                                      Billing   Eligibility                     definitions are applicable to the coalition, coalition’s contractors, and Agency                                                                Required/
  OCA    Funding Type     Cost Type   Group       Code             Title                                           contractors)                                                                                                  Optional
97GNW TANF Eligible; Programmatic BG3           28B           SR WT           Services provided to an eligible refugee, asylee, Cuban/Haitian entrant and parolee, H                                F                          Required
      CCDF Eligible; Code - direct                            (Formerly       Amerasian, Iraqi and Afghan special immigrant, USDHHS-certified victim of a severe
      State GR       service costs                            WAGES)          form of human trafficking, or a resident alien who was admitted to the U.S. under
                                                                              one of the above categories, who is a TANF recipient receiving TCA, with a
      Eligible;                                               Refugee Not
                                                                              documented referral for child care by a refugee program funded employment
      excluding TANF                                          Working
                                                                              services (education and training) provider (Rule 60BB-4.202, F.A.C.; section 208 of
      & CCDF MOE                                              PRIORITY        the Immigration and Nationality Act (INA); Amerasian Homecoming Act, Section
                                                              CATEGORY #1     584 of the Foreign Operations, Export Financing and Related Programs
                                                                              Appropriations Act of 1988 (P.L. 100-202), as amended; P.L. 106-386, Victims of
                                                                              Trafficking and Violence Protection Act of 2000; and section 101(1)(27) of the
                                                                              Immigration and Nationality Act (INA) ).


97GNW TANF Eligible; Programmatic BG3R          RCG           SR TANF At-     Child care for a child who has been adjudicated dependent and has had an                 M                            C                          Required
      CCDF Eligible; Code - direct                            Risk Relative   approved home study and has been either placed by the court with the relative
      State GR       service costs                            Caregiver       under protective supervision or the court has given the relative temporary custody.
                                                                              The child must be a recipient of the Relative Caregiver Program payment. Written
      Eligible;                                               Program
                                                                              documentation from DCF or contractor is acceptable to establish continued
      excluding TANF
                                                                              eligibility in lieu of the standard referral. If the referral indicates that the purpose
      & CCDF MOE                                                              for care is employment (of the relative caregiver), the coalition must verify
                                                                              employment with one current pay stub or employment verification documentation
                                                                              (Rule 60BB-4.207, F.A.C. and s. 411.01(6), F.S. ).



97GNW TANF Eligible; Programmatic BG3T          21T           SR WT           Referrals from the local workforce boards for temporary child care for a parent who H                                 F                          Required
      CCDF Eligible; Code - direct                            (Formerly       has applied for cash assistance and temporary child care services to seek
      State GR       service costs                            WAGES)          employment and has opted to receive diversion payment in lieu of ongoing cash
                                                                              assistance. Child care for up-front diversion should be provided for up to 30 days
      Eligible;                                               Diversion
                                                                              from the date the up-front diversion process officially started (Rule 60BB-4.202,
      excluding TANF                                          Program
                                                                              F.A.C., s. 411.01(6), F.S.,(s. 414.017, F.S., and Rule 65A-4.212, F.A.C. ).
      & CCDF MOE                                              PRIORITY
                                                              CATEGORY #1
97GTA   TANF Only       Programmatic BG3AP APP                SR TANF         Referrals from the local workforce boards for temporary child care for a parent who H                                 F                          Required
                        Code - direct                         Applicants      has applied for TCA and temporary child care services to seek employment. Child
                        service costs                                         care should be provided for 30 days from the date the referral is authorized – care
                                                                              should not extend beyond the authorized period provided on the referral
                                                                              (s.414.095, F.S.).



                                                                   bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                                                                                                                                                      EFS Waiting List Stats




                                                                                                                                                                                                   EFS Enrollment Stats
                                                                                                              Working Definition
                                                                              (Defines or explains the criteria for actual allowable costs for each OCA. All cost                                                            Code




                                                                                                                                                                      Mapping




                                                                                                                                                                                                   Mapping
                                       Billing   Eligibility                   definitions are applicable to the coalition, coalition’s contractors, and Agency                                                            Required/
  OCA     Funding Type     Cost Type   Group       Code            Title                                          contractors)                                                                                              Optional
97G00   TANF Eligible;   Programmatic BG3W 21W                 SR WT         Services provided to a TCA recipient, based on a documented referral, who is       H                              F                          Required
        CCDF Eligible;   Code- direct                          (Formerly     employed, or employed and involved in job preparation activities. Child care shall
        State GR         service costs                         WAGES)        be available during the hours of employment and/or work activities plus reasonable
                                                                             travel time. In two parent families, both parents must meet the participation
        Eligible                                               Working
                                                                             criteria (Rule 60BB-4.202, F.A.C. and s. 411.01(6), F.S. ).
                                                               PRIORITY
                                                               CATEGORY #1
97G00   TANF Eligible;   Programmatic BG3W 28BW                SR WT         Services provided to an eligible refugee, asylee, Cuban/Haitian entrant and parolee, H                            F                          Required
        CCDF Eligible;   Code - direct                         (formerly     Amerasian, Iraqi and Afghan special immigrant, USDHHS-certified victim of a severe
        State GR         service costs                         WAGES)        form of human trafficking, or a resident alien who was admitted to the U.S. under
                                                                             one of the above categories, based on a documented referral, who is a working
        Eligible                                               Refugee
                                                                             TANF recipient receiving TCA and has been referred for child care by a refugee
                                                               Working
                                                                             program funded employment services provider (Rule 60BB-4.202, F.A.C. and s. 208
                                                               PRIORITY      of the Immigration and Nationality Act (INA) ).
                                                               CATEGORY #1
97G00   TANF Eligible;   Programmatic BG5        23B           SR TCC        Services provided to a family with earned income who has lost their eligibility for  I                            H                          Required
        CCDF Eligible;   Code - direct                         Working       TCA because of excess earned income, new or increased child support, loss of time
        State GR         service costs                                       limits (with earned income), or who “opts not to receive” TCA. Continued eligibility
                                                                             is for up to a total of 24 consecutive months from the first month of Temporary
        Eligible
                                                                             Child Care (TCC) eligibility as determined by Workforce Development, regardless of
                                                                             when temporary cash assistance is canceled. A documented referral establishes the
                                                                             time frames for authorized child care. Total family income may not exceed 200% of
                                                                             FPL (Rule 60BB-4.202, F.A.C. ).




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                                                                              (Defines or explains the criteria for actual allowable costs for each OCA. All cost                                                             Code




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                                                                                                                                                                                                    Mapping
                                       Billing   Eligibility                   definitions are applicable to the coalition, coalition’s contractors, and Agency                                                             Required/
  OCA     Funding Type     Cost Type   Group       Code             Title                                         contractors)                                                                                               Optional
97G00   TANF Eligible;   Programmatic BG5        23C           SR            Services provided to a family with earned income who has lost their eligibility for   I                            H                          Required
        CCDF Eligible;   Code - direct                         TCC/Working   TCA because of excess earned income, new or increased child support, loss of time
        State GR         service costs                         Combined      limits (with earned income), or who “opts not to receive” TCA, and who is obtaining
                                                                             education or training to improve job skills in order to maintain or improve
        Eligible                                               with
                                                                             employment. Must meet full TCC requirements and need additional child care to
                                                               Education
                                                                             cover educational needs. Continued eligibility is for up to a total of 24 consecutive
                                                               (TEd)         months from the first month of Temporary Child Care (TCC) eligibility as determined
                                                                             by Workforce Development, regardless of when temporary cash assistance is
                                                                             canceled A documented referral establishes the time frames for authorized child
                                                                             care. Income may not exceed 200% of FPL (s. 411.01(6), F.S., and Rule 60BB-4.202,
                                                                             F.A.C. ).



97G00   TANF Eligible;   Programmatic BG5        23D           SR TCC        Services provided to a family who meets up-front diversion criteria. Continued     I                               H                          Required
        CCDF Eligible;   Code - direct                         Working       eligibility for up to a total of 24 consecutive months from the first month of TCC
        State GR         service costs                         through       eligibility as determined by a documented referral from Workforce Development. A
                                                                             documented referral establishes the time frames for authorized child care. Income
        Eligible                                               Diversion
                                                                             may not exceed 200% of FPL. The coalition should use this OCA to provide services
                                                                             to an individual who was determined eligible for but opted not to receive
                                                                             temporary cash assistance (s. 414.017, F.S., and Rule 65A-4.212, F.A.C.).



97G00   TANF Eligible;   Programmatic BGSNT SNT                SR Special    Services provided to children ages of 13 through 18 who are physically or mentally H                               F                          Required
        CCDF Eligible;   Code - direct                         Needs Teen    incapable of self-care, or are under court supervision, and resides with a family
        State GR         service costs                                       whose income does not exceed 200% of the federal poverty level (FPL) and whose
                                                                             parent(s) are working or attending job training or education program. (Normally
        Eligible
                                                                             this means the child has an IEP-Individual Education Plan with school system or DOE
                                                                             matrix) (45 CFR 98.20 and Rule 60BB-4.200, F.A.C. ).




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                                                                                                                                                                                                   Mapping
                                       Billing   Eligibility                 definitions are applicable to the coalition, coalition’s contractors, and Agency                                                              Required/
  OCA     Funding Type     Cost Type   Group       Code            Title                                        contractors)                                                                                                Optional
97RSP   TANF Eligible    Programmatic WRC        RC1           SR TANF     Care provided to alleviate a crisis (acute situation which places children at risk due H                            P                          Required
                         Code - direct                         Respite     to parental emergency need for respite, lack of resources, special needs of the
                         service costs                                     child, or extenuating circumstances beyond the family's control that require short
                                                                           term assistance to increase family stability and decrease risk potential) or to
                                                                           provide child care services in a hospital-based, mildly ill child care program. The
                                                                           family must be a TANF recipient to receive respite services. Respite child care is
                                                                           allowed to alleviate a crisis in the family and avoid out of home placement, while
                                                                           assuring the safety of the child is maintained. Respite care is limited to no more
                                                                           than 30 days per child in any fiscal year. The care may be provided for up to 24
                                                                           hours per day. Such services would include child care (Rule 60BB-4.201, F.A.C.; Rule
                                                                           60BB-4.202, F.A.C.; TANF State Plan and s. 411.01(6), F.S. ).



97P00   TANF Eligible;   Programmatic BG7                25 SR Migrant     Services provided to a family in which the parents with whom a child resides are       J                            K                          Dependent
        CCDF Eligible;   Code - direct                      Farm Work      migrant farm workers as defined in Rule 60BB-4.100(16), F.A.C., and are employed                                                               on Coalition
        State GR         service costs                                     for at least 20 hours per week. If a coalition receives a variance from the definition                                                         Plan
                                                                           of “working family” under rule 60BB-4.100(22), F.A.C, the participant’s eligibility
        Eligible
                                                                           shall be determined in accordance with the terms of the variance. The income shall
                                                                           not exceed 150% of the Federal Poverty Level (FPL) to enter the program and shall
                                                                           not exceed 200% to continue to receive financial assistance (Rule 60BB-4.203,
                                                                           F.A.C.; and s. 411.01(6), F.S.). See 97CFO for referral based migrant clients.


97P00   TANF Eligible;   Programmatic BG8                26 SR Teen        Services provided to a child of teenage (under 18 years of age) parent(s) who are   K                               L                          Required
        CCDF Eligible;   Code - direct                      Parent         employed a minimum of 20 hours per week or who are enrolled in a high school
        State GR         service costs                                     diploma or GED program who are not involved in a Department of Education Drop
                                                                           Out Prevention program or a Workforce Development teen parent program. The
        Eligible
                                                                           teen parent may also be attending other job training. The definition of a teenage
                                                                           parent includes a person who is pregnant, who is the legal or alleged father of an
                                                                           unborn child, or who is the parent of the child. Income of the teenage parent shall
                                                                           not exceed 200% of the FPL (s. 411.01(6), F.S. and Rule 60BB-4.202, F.A.C. ).




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                                                                                                                                                                                         Mapping
                                       Billing   Eligibility               definitions are applicable to the coalition, coalition’s contractors, and Agency                                                      Required/
  OCA     Funding Type     Cost Type   Group       Code          Title                                        contractors)                                                                                        Optional
97P00   TANF Eligible;   Programmatic BG8                27 SR Income    Services provided to a family in which the parents with whom the child resides are L                            M                      Required
        CCDF Eligible;   Code - direct                      Eligible ≤   each employed or engaged in eligible education activities (unless exempt from
        State GR         service costs                      150%         work requirements due to age or disability as documented by a licensed
                                                                         physician) a minimum of 20 hours per week. If a coalition receives a variance from
        Eligible
                                                                         the definition of “working family” under rule 60BB-4.100(22), F.A.C, the
                                                                         participant’s eligibility shall be determined in accordance with the terms of the
                                                                         variance. The family income shall not exceed 150% of the Federal Poverty Level
                                                                         (FPL) to enter the program and shall not exceed 200% to continue to receive
                                                                         financial assistance; however, a client with a family income that exceeds 150% of
                                                                         the FPL should be transferred to the appropriate billing group/eligibility code. In
                                                                         two-parent families, each parent must individually meet the employment/eligible
                                                                         education activity criteria (unless exempt from work requirements due to age or
                                                                         disability as documented by a licensed physician). This category includes cases
                                                                         when the child has been placed with relatives by the parent(s) or legal guardian,
                                                                         permanently or on a short-term basis, and is not receiving temporary cash
                                                                         assistance, and income eligibility is based on the child’s income and the guardian’s
                                                                         income (non-TANF “Child Only” cases) (s. 411.01(6), F.S., and Rule 60BB-4.203,
                                                                         F.A.C. ).




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                                                                                                                                                                                                       Mapping
                                       Billing   Eligibility                    definitions are applicable to the coalition, coalition’s contractors, and Agency                                                               Required/
  OCA     Funding Type     Cost Type   Group       Code           Title                                            contractors)                                                                                                 Optional
97P00   TANF Eligible;   Programmatic BG8                29 SR SSI and/or Services provided to a family in which:                                                         L                            M                      Required
        CCDF Eligible;   Code - direct                      SSA Disability • A parent(s)/guardian(s) receives SSI, SSA disability benefits (not survivor’s
        State GR         service costs                                        benefits), or 100% VA disability (not partial disability), the family is income eligible,
                                                                              and the parent(s)/guardian(s) in the home has/have an established purpose(s) for
        Eligible
                                                                              care. NOTE: If a parent in the home is in receipt of SSA disability benefits, then all
                                                                              dependents in the home should also be in receipt of benefits under the disabled
                                                                              parent’s claim number and should be explored for such benefits. All of the
                                                                              preceding listed income is countable income in the total family income; or
                                                                              • A child is in receipt of SSI (child’s SSI income is not included in the family’s total
                                                                              gross income calculation), the family is income eligible, and the
                                                                              parent(s)/guardian(s) in the home has/have an established purpose(s) for care.
                                                                              NOTE: In certain instances, it may be more beneficial to a family in which a child
                                                                              receives this income to be considered a household of one and to exclude this
                                                                              income. However, if doing so would create an adverse impact on other children in
                                                                              the household, then the child receiving SSI can remain as part of the full household
                                                                              and this income type still be excluded.

                                                                              If both parents are in the home, only one shall be required to be an SSI/SSA
                                                                              disability benefits/100% VA disability recipient; however, both parents must meet
                                                                              the purpose for care requirement. The purpose of the child care shall be to enable
                                                                              employment of the parent/relative, and/or to assist the parent in caring for the
                                                                              child because of the parent's/relative's disability as documented by a physician’s
                                                                              statement. If the disability claimed is permanent, only one disability eligibility is
                                                                              required. Note: A child in receipt of SSA (under a non-residential disabled parent
                                                                              whose family is income eligible and whose custodial parent(s)/guardian(s) in the
                                                                              home has/have an established purpose(s) for care is better served under either BG8-
                                                                              27 or BG8-31. If, however, the same child is placed on a referral, then the child is to
                                                                              be served under the appropriate referral billing group. (Rule 60BB-4.100(22)(a-d),
                                                                              F.A.C. and CCDF 3.3.2.)




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                                         Billing   Eligibility                   definitions are applicable to the coalition, coalition’s contractors, and Agency                                                               Required/
  OCA     Funding Type      Cost Type    Group       Code           Title                                           contractors)                                                                                                 Optional
97P00   TANF Eligible;   Programmatic BG8                  30 SR Native        Services provided to a child whose parents are members of federally recognized         L                             M                          Required
        CCDF Eligible;   Code - direct                        American         Native American tribes and who need child care in order to obtain or maintain
        State GR         service costs                                         employment or eligible education activities a minimum of 20 hours per week. If a
                                                                               coalition receives a variance from the definition of “working family” under rule
        Eligible
                                                                               60BB-4.100(22), F.A.C, the participant’s eligibility shall be determined in accordance
                                                                               with the terms of the variance. Income shall not exceed 150% to enter the
                                                                               program and shall not exceed 200% of FPL to continue to receive financial
                                                                               assistance (45 CFR Part 98.20 ).


97P00   TANF Eligible;   Programmatic    BG8               31 SR Income       Services provided to a family in which the parent/guardian with whom the child           L                            O                          Required
        CCDF Eligible;   Code - direct                        Eligible 151% - resides are each employed or engaged in eligible education activities (unless
        State GR         service costs                        200%            exempt from work requirements due to age or disability as documented by a
                                                                               licensed physician) a minimum of 20 hours per week. If a coalition receives a
        Eligible
                                                                               variance from the definition of “working family” under rule 60BB-4.100(22), F.A.C,
                                                                               the participant’s eligibility shall be determined in accordance with the terms of the
                                                                               variance. The family income must be between 151% and 200% of the FPL for this
                                                                               eligibility category. Clients should only be placed in this category upon
                                                                               redetermination from a prior eligibility category or from the TCA or TCC
                                                                               categories. In two-parent families, each parent must individually meet the
                                                                               employment/eligible education activity criteria (unless exempt from work
                                                                               requirements due to age or disability as documented by a licensed physician). This
                                                                               category includes cases when the parent(s) or legal guardian has placed the child
                                                                               with relatives, permanently or on a short-term basis, and is not receiving temporary
                                                                               cash assistance. Income eligibility would include the total family earned and
                                                                               unearned income (s. 411.201(6), F.S., and Rule 60BB-4.203, F.A.C. ).




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                                                                                                                                                                                                         Mapping
                                        Billing   Eligibility                     definitions are applicable to the coalition, coalition’s contractors, and Agency                                                               Required/
  OCA    Funding Type      Cost Type    Group       Code             Title                                           contractors)                                                                                                 Optional
97P00                                   BG8               33 SR Adoption        Services provided to a child receiving adoption subsidy payments from the Federal                   L                        M                  Required
                                                             Subsidy            Title IV_E program under the Social Security Act, or a state program. Adoption
                                                                                assistance subsidy provides financial assistance to families based on the child's
                                                                                special needs at the time of the adoptive placement. These benefits are paid to the
                                                                                child and may include a monthly adoption assistance payment and/or Medicaid
                                                                                Card. This income must be verified before it can be excluded. For cases that contain
                                                                                these incomes, the child receiving these income types can be considered a Head of
                                                                                Household of one and have these income sources excluded. However, if doing so
                                                                                creates an adverse impact on other children in the household, then the children can
                                                                                remain as part of the full household under an applicable billing group and still have
                                                                                these incomes sources excluded. (CCDF State Plan Section 3.3.2.). Use this Billing
                                                                                Group only when the child(ren) is considered Head of Household. If more than one
                                                                                child in the household receives the adoption subsidy, the household size is
                                                                                determined by the number of children in the household receiving the subsidy.
                                                                                Although the child may be Head of Household, the parent/guardian with whom the
                                                                                child resides must be employed or engaged in eligible education activities (unless
                                                                                exempt from work requirements due to age or disability as documented by a
                                                                                licensed physician) a minimum of 20 hours per week. each parent/guardian must
                                                                                have a Purpose for Care. Income must be less than 150% of the federal poverty
                                                                                level for initial eligibility.




97PP0   CCDF Eligible   CCEP Funds      CCPP      P1            SR Child Care   Services provided to a child of a working family whose income shall not exceed          L                            O                          Dependent
                        Code - direct                           Executive       200% of the federal poverty level. Local businesses, local government, and other                                                                on Coalition
                        service costs                           Partnership     funders provide dollar for dollar match with CCEP funding to provide child care                                                                 Plan
                                                                                services. Regular parent fees apply. Match funder codes will begin with ‘1’ for
                                                                (CCEP)
                                                                                Purchasing Pool and ‘2’ for Employee Benefit. (s. 411.0102, F.S.; Rule 60BB-4.208,
                                                                                F.A.C.; and Rule 60BB-4.100(22), F.A.C. ).




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                                                                                                                                                                                                        Mapping
                                       Billing   Eligibility                        definitions are applicable to the coalition, coalition’s contractors, and Agency                                                            Required/
  OCA     Funding Type     Cost Type   Group       Code             Title                                              contractors)                                                                                              Optional
97HCF   CCDF Eligible    Programmatic BGD        DIN           Natural        Services provided to a disaster impacted family, for a new enrollment. This OCA   H                                   P                          During
                         Code - direct                         Disaster - New includes a family whose workplace is temporarily inoperable or destroyed, home is                                                                Disaster
                         service costs                         Enrollment     severely damaged or has been condemned by local or federal officials, or place of                                                                Only
                                                                                  primary or secondary education is temporarily inoperable or destroyed. A coalition
                                                                                  in a natural disaster area may choose to waive fee, income eligibility, and work
                                                                                  requirements on a case by case basis for a family who is in need of services to
                                                                                  ensure a child's safety and protection (CCDF State Plan and Rule 60BB-
                                                                                  4.400(1)(b)2.f., F.A.C).


97HKR   CCDF Eligible    Programmatic DHKOS OOS                Natural            Services provided to a disaster impacted family, new enrollment. This OCA includes               L                         M                 During
                         Code - direct                         Disaster - New     a family whose workplace is temporarily inoperable or destroyed, home is severely                                                            Disaster
                         service costs                         Enrollment –       damaged or has been condemned by local or federal officials, or place of primary or                                                          Only
                                                                                  secondary education is temporarily inoperable or destroyed. A coalition in a natural
                                                               Other State
                                                                                  disaster area may choose to waive fee, income eligibility, and work requirements
                                                                                  on a case by case basis for a family who is in need of services to ensure a child's
                                                                                  safety and protection (CCDF State Plan and Rule 60BB-4.400(1)(b)2.f., F.A.C. ).



97C00   CCDF Eligible;   Programmatic BG8OP OPW                SR Two             Services provided to a two parent/guardian family with whom the child resides                    L                          O                Required
        State GR         Code - direct                         Parents/One        where only one parent is employed or engaged in eligible education activities a
        Eligible; No     service costs                         Parent Not         minimum of 20 hours per week and where the child has been determined to be at
                                                                                  risk of school failure. If a coalition receives a variance from the definition of
        TANF & CCDF                                            Working/
                                                                                  “working family” under rule 60BB-4.100(22), F.A.C, the participant’s eligibility shall
        MOE                                                    Child at Risk of
                                                                                  be determined in accordance with the terms of the variance. See OCA Attachment
                                                               School Failure     3, Eligibility Determination Factors for a Child at Risk of Future School Failure for
                                                                                  additional information. The attachment is available on the OEL website: Early
                                                                                  Learning>For Coalitions>Coalition Resources>OCA Working Definitions. The
                                                                                  family income shall not exceed 150% of the FPL to enter the program and shall
                                                                                  not exceed 200% to continue to receive financial assistance (Rule 60BB-4.203,
                                                                                  F.A.C. and s. 411.01 (5)(d)4.j.(6), F.S.).




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                                                                                                                                                                                                        Mapping
                                          Billing   Eligibility                        definitions are applicable to the coalition, coalition’s contractors, and Agency                                                         Required/
  OCA     Funding Type       Cost Type    Group       Code              Title                                             contractors)                                                                                           Optional
97LC0   State GR          Programmatic BG8LC LC                   SR 411 – Local Eligibility requirements must comply with s. 411.01, F.S. A coalition must describe                   L                     M                 Dependent
        Eligible          Code - direct                           Coalition      this eligibility initiative in the coalition's plan and the Agency must approve prior to                                                      on Coalition
        Unrestricted      service costs                           Option         the coalition incurring any expenditures (Rule 60BB-4.203, F.A.C. and s. 411.01(6),                                                           Plan
                                                                                     F.S.). Allocations to this OCA require Agency approval.
        ONLY – based
        on availability
97LC0   State GR          Programmatic BG8NW NW                   SR Single          Services provided to a one parent family with whom the child resides where the                    L                     M                 Dependent
        Eligible          Code - direct                           Parent Not         parent is not employed or engaged in education activities a minimum of 20 hours                                                           on Coalition
        Unrestricted      service costs                           Working/           per week and where the child is determined to be at risk of school failure. The                                                           Plan
                                                                                     family income must not be higher than 150% of the FPL to enter the program and
        ONLY – based                                              Child at Risk of
                                                                                     shall not exceed 200% to continue to receive financial assistance (Rule 60BB-
        on availability                                           School Failure
                                                                                     4.203, F.A.C. and s. 411.01(6), F.S.). Allocations to this OCA require Agency
        of funding                                                                   approval.
97LC0   State GR          Programmatic BG8HS HS                   SR Working         The Head Start Program focuses on low income children and provides an                             L                     M                 Dependent
        Eligible          Code - direct                           Poor/HS            educational program that emphasizes nutrition, health, and social sciences and                                                            on Coalition
        Unrestricted      service costs                           Criteria –         encourages strong parent involvement. Services in this category must be in an                                                             Plan
                                                                                     approved coalition plan (Rule 60BB-4.203, F.A.C. and s. 411.01(6), F.S. ). Allocations
        ONLY – based                                              Local Coalition
                                                                                     to this OCA require Agency approval.
        on availability                                           Option
97CF0   State GR          Programmatic CF           MI            SR Migrant         Services provided to a family that includes migrant workers or fishers. Eligibility is            J                      K                Dependent
        Eligible          Code - direct                           Not Income         not dependent on family income or work requirements. The family must have a                                                               on Coalition
        Unrestricted      service costs                           Eligible           documented referral from the local education agency certifying that the parent(s)                                                         Plan
                                                                                     meets the federal definition of a migrant agricultural worker or a migrant fisher (s.
        ONLY – based
                                                                                     411.01(6), F.S.; Rule 60BB-4.206, F.A.C. ). Allocations to this OCA require Agency
        on funding
                                                                                     approval.
        availability
97CF0   State GR          Programmatic    CF        SN            SR Special         Services provided to a three and four-year-old child who may not be economically                  L                      O                Dependent
        Eligible          Code - direct                           Needs Not          disadvantaged but has been served in a specific part-time or combination of part-                                                         on Coalition
        Unrestricted      service costs                           Income             time exceptional education program. This category requires a documented referral                                                          Plan
                                                                                     from the school district (s. 411.01(6), F.S.; s. 1003.57, F.S.; Rule 6A-6.0331, F.A.C.;
        ONLY – based                                              Eligible
                                                                                     Rule 6A-6.03411, F.A.C.; and Rule 60BB-4.204, F.A.C.). Allocations to this OCA
        on funding
                                                                                     require Agency approval.
        availability




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                                        Billing   Eligibility                     definitions are applicable to the coalition, coalition’s contractors, and Agency                                                       Required/
  OCA    Funding Type      Cost Type    Group       Code             Title                                           contractors)                                                                                         Optional
97ARA   CCDF            CCDF funds      ARRA      ARRA          SR Income     Services provided to a family in which the parents with whom the child resides are                L                     M                 Required
        Discretionary   code - direct                           Eligible ARRA each employed or engaged in eligible education activities (unless exempt from
                        service costs                                           work requirements due to age or disability as documented by a licensed
                                                                                physician) a minimum of 20 hours per week. If a coalition receives a variance from
                                                                                the definition of “working family” under rule 60BB-4.100(22), F.A.C, the
                                                                                participant’s eligibility shall be determined in accordance with the terms of the
                                                                                variance. The family income shall not exceed 150% of the FPL to enter the
                                                                                program and shall not exceed 200% to continue to receive financial assistance. If
                                                                                an existing client transfers from another SR billing group, the family income may
                                                                                exceed 150% of the FPL but may not exceed 200%. In two-parent families, each
                                                                                parent must individually meet the employment/education/ training criteria (unless
                                                                                exempt from work requirements due to age or disability as documented by a
                                                                                licensed physician). This includes a case when the parent(s) or legal guardian places
                                                                                a child with a relative, permanently or on a short term basis, and is not receiving
                                                                                temporary cash assistance and income eligibility is based on the child’s income and
                                                                                the guardian’s income. The use of the Eligibility Code is optional; it may be used in
                                                                                lieu of the ARRA Eligibility Code for those ELC's that would prefer to transfer
                                                                                clients from BG 27 to ARRA AR27 to maintain the continuity for eligibility codes.
                                                                                (s. 411.201(6), F.S. and Rule 60BB-4.203, F.A.C., Public Law 111-5, American
                                                                                Recovery and Reinvestment Act of 2009 ).




                                                                     bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                                                                                                                                                        EFS Waiting List Stats




                                                                                                                                                                                                 EFS Enrollment Stats
                                                                                                                 Working Definition
                                                                                 (Defines or explains the criteria for actual allowable costs for each OCA. All cost                                                       Code




                                                                                                                                                                        Mapping




                                                                                                                                                                                                 Mapping
                                        Billing   Eligibility                     definitions are applicable to the coalition, coalition’s contractors, and Agency                                                       Required/
  OCA    Funding Type      Cost Type    Group       Code             Title                                           contractors)                                                                                         Optional
97ARA   CCDF            CCDF funds      ARRA      AR27          SR Income     Use the ARRA AR27 when transferring clients from BG8 27. The coalition does not                   L                     M                 Optional
        Discretionary   code - direct                           Eligible ARRA need to transfer clients from ARRA to AR27 if the client has already been assigned
                        service costs                                           the ARRA eligibility. Services provided to a family in which the parents with whom
                                                                                the child resides are each employed or engaged in eligible education activities
                                                                                (unless exempt from work requirements due to age or disability as documented
                                                                                by a licensed physician) a minimum of 20 hours per week. If a coalition receives a
                                                                                variance from the definition of “working family” under rule 60BB-4.100(22), F.A.C,
                                                                                the participant’s eligibility shall be determined in accordance with the terms of the
                                                                                variance. The family income shall not exceed 150% of the FPL to enter the
                                                                                program and shall not exceed 200% to continue to receive financial assistance. In
                                                                                two-parent families, each parent must individually meet the
                                                                                employment/education/ training criteria (unless exempt from work requirements
                                                                                due to age or disability as documented by a licensed physician). This includes a
                                                                                case when the parent(s) or legal guardian places a child with a relative, permanently
                                                                                or on a short term basis, and is not receiving temporary cash assistance and income
                                                                                eligibility is based on the child’s income and the guardian’s income (s. 411.201(6),
                                                                                F.S. and Rule 60BB-4.203, F.A.C., Public Law 111-5, American Recovery and
                                                                                Reinvestment Act of 2009 ).




                                                                     bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                                                                                                                                                        EFS Waiting List Stats




                                                                                                                                                                                                 EFS Enrollment Stats
                                                                                                                 Working Definition
                                                                                 (Defines or explains the criteria for actual allowable costs for each OCA. All cost                                                       Code




                                                                                                                                                                        Mapping




                                                                                                                                                                                                 Mapping
                                        Billing   Eligibility                     definitions are applicable to the coalition, coalition’s contractors, and Agency                                                       Required/
  OCA    Funding Type      Cost Type    Group       Code             Title                                           contractors)                                                                                         Optional
97ARA   CCDF            CCDF funds      ARRA      AR31          SR Income     Use ARRA AR31 when transferring clients from BG8 31. The coalition does not need                  L                      O                Optional
        Discretionary   code - direct                           Eligible ARRA to transfer clients from ARRA to AR31 if the client has already been assigned the
                        service costs                                           ARRA eligibility. Services provided to a family in which the parents with whom the
                                                                                child resides are each employed or engaged in eligible education activities (unless
                                                                                exempt from work requirements due to age or disability as documented by a
                                                                                licensed physician) a minimum of 20 hours per week. If a coalition receives a
                                                                                variance from the definition of “working family” under rule 60BB-4.100(22), F.A.C,
                                                                                the participant’s eligibility shall be determined in accordance with the terms of the
                                                                                variance. The family income shall be between 151% of the FPL to enter the
                                                                                program and shall not exceed 200% to continue to receive financial assistance. A
                                                                                client with a family income that exceeds 150% of the FPL should be transferred to
                                                                                the appropriate billing group/eligibility code. In two-parent families, each parent
                                                                                must individually meet the employment/education/ training criteria (unless exempt
                                                                                from work requirements due to age or disability as documented by a licensed
                                                                                physician). This includes a case when the parent(s) or legal guardian places a child
                                                                                with a relative, permanently or on a short term basis, and is not receiving
                                                                                temporary cash assistance and income eligibility is based on the child’s income and
                                                                                the guardian’s income. The use of the Eligibility Code is optional; it may be used in
                                                                                lieu of the ARRA Eligibility Code for those ELC's that would prefer to transfer
                                                                                clients from BG 31 to ARRA AR31 to maintain the continuity for eligibility codes.
                                                                                (s. 411.201(6), F.S. and Rule 60BB-4.203, F.A.C., Public Law 111-5, American
                                                                                Recovery and Reinvestment Act of 2009 ).




                                                                     bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                                                                                                                                                           EFS Waiting List Stats




                                                                                                                                                                                                    EFS Enrollment Stats
                                                                                                                 Working Definition
                                                                                 (Defines or explains the criteria for actual allowable costs for each OCA. All cost                                                          Code




                                                                                                                                                                           Mapping




                                                                                                                                                                                                    Mapping
                                        Billing   Eligibility                     definitions are applicable to the coalition, coalition’s contractors, and Agency                                                          Required/
  OCA    Funding Type      Cost Type    Group       Code             Title                                           contractors)                                                                                            Optional
97ARA   CCDF            CCDF funds      ARRA      UNEM          SR         Services provided to a family either 1) receiving Florida unemployment                                  L                     M                 Optional
        Discretionary   code - direct                           Unemployme compensation (UC) benefits or for a family 2) applying to receive UC benefits. 1)
                        service costs                           nt ARRA    Families currently receiving UC benefits must demonstrate evidence of UC benefit
                                                                                receipt and that family income is at or below 150 percent of the FPL. If an existing
                                                                                client transfers from another SR billing group, the family income may exceed 150%
                                                                                of the FPL but may not exceed 200%. A family maintains in this category for a
                                                                                maximum of six months as long as the family continues to receive UC benefits,
                                                                                complies with the requirements of the UC program, and family income remains
                                                                                below 200% FPL. 2) A UC applicant’s family shall be determined eligible for an initial
                                                                                period of 30 days under this eligibility category if the family demonstrates evidence
                                                                                of UC benefit application and that family income is at or below 150% of the FPL. A
                                                                                UC applicant’s family will maintain SR eligibility subject to demonstrating evidence
                                                                                of a pending appeal or evidence of UC benefit receipt. If a child is eligible to receive
                                                                                SR services under any other eligibility category, the coalition shall offer the child
                                                                                services under the alternative eligibility category (Rule 60BB-ER09-2 F.A.C.).




                                                                     bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                     Staff Codes – Table PRST
All updates from the last version are highlighted in yellow.                                                    Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate codes for CCRR only.

 Staff          Staff Description                                  Guidance
 Code
                                     Family Child Care Provider has completed FCCH 2nd Helping
2ND      FCCH 2ND HELPING            course
                                     Provider/staff has an A.A./A.S. Degree in a non early childhood
AA       AA/AS NONCHILD RELATED      related field
AAEC     AA/AS EARLY CHILDHOOD       Provider/staff have an A.A./A.S Degree in an early education field
ADMA     DIRECTOR CREDENTIAL ADV     Director has the Advanced Director Credential
ADMB     DIRECTOR CREDENTIAL BEGIN   Director has the Beginning Director Credential
                                     Provider/staff has a B.A. Degree in a non early childhood related
BA       BA/BS NONCHILD RELATED      field
BAEC     BA DEGREE EARLY CHILDHOOD   Provider/staff have a B.A. Degree in an early education field
CDA      CDA                         Provider/staff have a CDA credential
CDA2     CDA EQUIVALENCY             Provider/staff have a CDA equivalency
CPR      CPR WITHIN TWO YEARS        Caregiver/facility CPR training is current within the past two years
DOC      DOCTORATE                   Provider/staff have a Doctorate
EL       EARLY LITERACY              Provider/staff has Early Literacy training

FA       1ST AID WITHIN TWO YEARS    Caregiver/facility 1st Aid training is current within the past two years
HSD      HIGH SCHOOL EDUCATION/GED   Provider/staff have High School Education/GED
                                     Provider/staff has an M.A. Degree in a non early childhood related
MA       MA NONCHILD RELATED         field
MAEC     MA DEGREE EARLY CHILDHOOD   Provider/staff have an M.A. Degree in an early education field
MEDX     MEDICAL STAFF ON SITE       Facility has medical staff on site

                                     Family Child Care Provider has completed NAFCC FCCH
NAFC     NAFCC FCCH OBSERV TRN       Observer Training
NHS      NO HIGH SCHOOL/GED          Provider/staff does not have High School Education or GED
SPN      SPEC NEEDS TRAINING         Other Special Needs Training (enter in comments)
VPK      VPK DIRECTOR CREDENTIAL     Provider/staff has a VPK Director Credential


                                                  bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                               Subsidy Option Codes – Table PRSU
All updates from the last version are highlighted in yellow.                                       Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate codes for CCRR only.

Subsidy Code        Subsidy Description                          Guidance

                                          Provider/program has a school readiness agreement with
IVA            SCH READINESS AGREEMENT    coalition/contractor




                                                bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                Substitute Policy Codes – Table PRBP
All updates from the last version are highlighted in yellow.                                         Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate codes for CCRR only.

 Substitute       Substitute                                               Guidance
   Code           Description

FRND          FRIEND              Friend or neighbor is used to substitute

MOM           MOTHER              Providers mother is used to substitute

OTHS          OTHER SUBSTITUTE Other substitute arrangement is used

POOL          SUBSTITUTE POOL     Substitute pool is used to substitute



REL           RELATIVE            Children, cousin, grandparent, etc. used to substitute

SPOU          SPOUSE              Spouse is used to substitute




                                                          bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                               Technical Assistance Codes – Table REFT
All updates from the last version are highlighted in yellow.                                                   Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(This table is not required. Codes listed are optional.)
Activate codes for CCRR only.

   TA Code              TA Description                                      Definition
AB              ABUSE HOTLINE                    Florida Abuse Hotline
AR&R            ANOTHER R&R OFFICE               Another CCR&R Service Provider
COAL            EARLY LEARNING COALITION         Local Early Learning Coalition
COUN            COUNSELING                       Counseling Center
DCF             DCF                              Department of Children & Families
DOE             DEPT EDUCATION                   Department of Education (DOE)
ECAF            ECA of Florida                   Early Childhood Association of Florida
FCCA            FFCCHA                           Florida Family Child Care Home Association
HD              HEALTH DEPARTMENT                County Health Department
I&R             INFORMATION & REFERRAL           211 Information & Referral or other Social Service referral
IRS             INCOME TAXES                     Internal Revenue Service
LAW             LAWYER                           Legal Assistance
LSUP            LOCAL FCC SUPPORT GRP            Local Family Child Care Support Group
NAEY            NAEYC                            National Association for the Education of Young Children
NAFC            NAFCC                            National Association for Family Child Care
OEL             AWI-OEL                          AWI-Office of Early Learning
PD              POLICE DEPARTMENT                Local Police Department
TCF             THE CHILDRENS FORUM              The Children‟s Forum




                                                               bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                    Enhanced (Transportation) Codes – Table PREP
All updates from the last version are highlighted in yellow.                                     Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, MAY ADD ADDITIONAL CUSTOM CODES)
Activate codes for CCRR only.

 Enhanced        Enhanced Description                                  Guidance
   Code

BUS         SCHOOL BUS                   Children are transported by school bus or van

FOS         TRANSPORT FROM CHILD HOME    Transportation is provided from the child‟s home

NEAR        NEAR PUBLIC TRANSPORT        Provider is located close to public transportation

TOS         TRANSPORT TO CHILD HOME      Transportation is provided to the child‟s home

TRAN        TRANSPORTATION               Provider provides transportation

WALK        WALKING DIST TO SCHOOL       Provider is located within walking distance to school




                                               bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                              Units of Care – Table UNCR
All updates from the last version are highlighted in yellow. Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes in CCMS or CCRR as indicated in the CCMS or CCRR column.

 Unit of       Unit of Care      CCMS or ACF 800 Max                Special Instructions                                  Definition
  Care         Description        CCRR Number of Hours

                                                           If the Annual Rate is greater than $999,
                                                           you must convert the rate to a weekly
                                                           rate and record it with the FULL code.
                                                           An Annual Rate may be for a twelve
                                                           month period or for a school year (180
                                                           days). To convert a twelve month
                                                           Annual Rate, divide the rate by 52. To
                                                           convert a school year Annual Rate,
                                                           divide the rate by 180 and then multiply
ANL        ANNUAL                CCRR     NA               by 5.
                                                                                                      A program that provides child care for children who
                                                                                                      are at least five years old and who are enrolled in
                                                                                                      kindergarten and above during a school district's
AS         AFTER SCHOOL          CCRR     NA               Use for weekly rate                        calendar year.
                                                                                                      A program that provides child care for children who
                                                                                                      are at least five years old and who are enrolled in
                                                                                                      kindergarten and above during a school district's
BS         BEFORE SCHOOL         CCRR     NA               Use for weekly rate                        calendar year.
DAY        DAILY                 CCRR     NA               Use for Full Time
FT         >=6 TO <11 HRS        CCMS     11 hours
FTFS       FT AND FT SIBLING     CCMS     20 hours
FTFT       >=16 HRS              CCMS     20 hours
FTPS       FT AND PT SIBLING     CCMS     16 hours
FTPT       >=11 TO <16 HRS       CCMS     16 hours
FTS        FULL TIME SIBLING     CCMS     11 hours




                                                        bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                                                                          Any combination of days that combine to 30 hours
                                                                                          or more weekly. Provider must indicate that the
       FULL TIME WRAP                                                                     services are only available for children participating
FTV    FOR VPK             BOTH   11 hours                                                in the provider's VPK program.


                                                                                          Any combination of days that combine to 30 hours
FULL   FULL TIME WEEKLY    CCRR   NA                                                      or more weekly
HR     HOURLY              BOTH   NA
MTH    MONTHLY             CCRR   NA            Use for Full Time
       OVERNIGHT/24
OVER   HOUR                CCRR   NA

                                                Any combination of days that combine to
PART   PART TIME WEEKLY    CCRR   NA            less than 30 hours weekly
PT     >=3 TO <6 HRS       CCMS   6 hours

                                                                                          A program that provides child care for children who
                                                                                          are at least five years old and who are enrolled in
       BEFORE & AFTER                                                                     kindergarten and above during a school district's
PTBA   SCHOOL              BOTH   6 hours       Use for weekly rate                       calendar year.
PTL    <3 HRS              CCMS   3 hours
PTS    PART TIME SIBLING   CCMS   6 hours
                                                                                          Any combination of days that combine to less than
                                                                                          30 hours weekly. Provider must indicate that the
       PART TIME WRAP                                                                     services are only available for children participating
PTV    FOR VPK             BOTH   6 hours                                                 in the provider's VPK program.
                                                Use for Full Time, Weekly Rate. To        Recreational, educational, and other enrichment
                                                convert a monthly summer rate to a        programs operated during summer vacations for
                                                weekly rate, divide the monthly rate by   children who are 5 years of age on or before
SUM    SUMMER              CCRR   NA            4.33.                                     September 1 and older.




                                             bbf79542-60d4-47c2-8086-e3a0f503816f.xls
                                                                 VPK OCA List
All updates from the last version are highlighted in yellow.                                                      Return to Index
All new codes are highlighted in green.
All inactivated codes are highlighted in pink.
(STANDARD CODES ARE REQUIRED, DO NOT CHANGE OR ADD ANY CODES)
Activate codes in CCMS only.


                                                                                                           Working Definition
                                                                                               (Defines or explains the criteria for actual
                                                                                           allowable costs for each OCA. All cost definitions
                                            Billing Eligibility                                are applicable to the coalition, coalition’s
  OCA     Funding Type         Cost Type    Group     Code             Title                     contractors, and Agency contractors)
DIRECT SERVICES -VOLUNTARY PREKINDERGARTEN (VPK)
VPPRS    VPK State Funds - Direct Services N/A      VPK         VPK Program               Program services delivered to an eligible four-
         SPK_ XX                                                Services                  year-old child enrolled in the VPK school-year
                                                                                          program. Expenditures in this OCA are payments
                                                                                          to the private and public school VPK providers (s.
                                                                                          411.01-205; s. 1002.51-79, F.S.; and Rule 60BB-
                                                                                          8.100-8.900, F.A.C.).

VPPRS     VPK State Funds - Direct Services    N/A        VPKS         VPK Program        Program services delivered to an eligible four-
          SPK_ XX                                                      Services           year-old child enrolled in the VPK summer
                                                                                          program. Expenditures in this OCA are payments
                                                                                          to the private and public school VPK providers (s.
                                                                                          411.01-205; s. 1002.51-79, F.S.; and Rule 60BB-
                                                                                          8.100-8.900, F.A.C.).




                                                               bbf79542-60d4-47c2-8086-e3a0f503816f.xls

				
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