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									                              SUBMISSION COVERING FORM

               Urban and Regional Information Systems Association
                                         Ontario Chapter

                                 REQUEST FOR PROPOSAL

Return completed Proposal to:                    Issue Date: January 2, 2006
Urban and Regional Information Systems           Closing Date: January 31, 2007 10:00am
Association - Ontario Chapter
15 Thornlea Road                                 All submissions must contain this submission
Thornhill, ON                                    covering form.
L3T 1X2

To be completed by Respondent:

It is agreed and understood by the Respondent, that in submitting a response to this Request
for Proposal, they certify that they have read and agree to comply with the Mandatory
Submission Requirements, and General Terms and Conditions contained herein, and that any
exceptions have been duly noted in their submission.





              By an authorized signing officer
                                                       TABLE OF CONTENTS

1.0  PROPOSAL SUBMISSION GUIDELINES ...........................................................................................4
2.0  MANDATORY SUBMISSION REQUIREMENTS ..............................................................................5
3.0  DEFINITIONS ........................................................................................................................................6
4.0  SPECIFICATIONS .................................................................................................................................6
5.0  CONTRACT AWARD AND SELECTION PROCESS .........................................................................9
6.0  GENERAL TERMS AND CONDITIONS ...........................................................................................10
7.0  NEWSLETTER BUDGET OVERVIEW..............................................................................................17
8.0  SAMPLE NEWSLETTER ....................................................................................................................17

   URISA (Urban & Regional Information Systems Association) is the premiere non-profit
   organization for the use and integration of spatial information technologies to solve challenges in
   government agencies and improve the quality of life in urban and regional environments.

   The Ontario Chapter has over 500 individual and group members from all levels of government,
   GIS applications vendors, consultants, educators, students, and business professionals that
   provide educational programs and services related to spatial information systems and integrated

   The purpose of this Request for Proposal (RFP) is to acquire services pertaining to the
   production of URISA - Ontario Chapter’s quarterly newsletter, for a term of 3 years. The quarterly
   newsletter is available to all Ontario Chapter members in both print and electronic (pdf) form.

   Award for the supply of the specified services will be made in accordance with the contents of
   this RFP. URISA - Ontario Chapter reserves the right to award this RFP in whole or in part.

      1.1    Schedule:

             DATE                             ACTIVITY

             January 2, 2006                  Issue Request for Proposal

             January 20, 2007                 Final date for submission of Respondent’s questions

             January 31, 2007                 Proposal Close

      1.2    Respondents Questions:

             Questions with respect to this RFP shall be submitted in writing via email to the
    prior to the deadline for “Final Date for Submission of
             Respondent questions” specified in the section 2.1 Schedule. Questions and the
             responses will be supplied to all potential respondents, without identifying the originator
             of the question.

             Respondents shall not make any verbal inquires associated with the Request for

      1.3    Proposals which are received after the deadline specified in the Request will be returned
             unopened. No extensions to this deadline will be allowed.

      1.4    In issuing this Request, URISA - Ontario Chapter is relying on the experience and
             expertise of the Respondent.

      1.5    All information provided by URISA – Ontario Chapter to the successful Respondent is
             strictly confidential, and as such, shall neither be disclosed to a third party under any
             circumstances. Each page or partial page of confidential information contained within a
             Respondent’s submission, should be so marked.

      1.6    The issuance of this Request to any prospective Respondent shall not cause any
             express or implied commitment or undertaking on the part of URISA – Ontario Chapter to
             acquire goods or services.

      1.7    URISA – Ontario Chapter shall not be liable for any expense incurred by the Respondent
             resulting from a response to this or any Request.

      1.8    Respondents shall not disclose their Proposals or elements of their Proposals to third
             parties without the prior written consent of URISA – Ontario Chapter.

      1.9    Each Respondent shall provide pricing for the goods or services as described. All prices
             quoted must remain unchanged for the Term of the Agreement.

      1.10   All Proposals must be succinct, and all information should be provided in the format

      1.11   Proposals not submitted in accordance with the instructions included in this Request may
             be disqualified at the discretion of URISA – Ontario Chapter.
      1.12   URISA – Ontario Chapter may cancel or withdraw this Request at its discretion.

      1.13   The Respondent agrees that the Proposal contains a firm offer to supply the goods or
             services in accordance with the Terms and Conditions specified herein, and which
             Proposal may be accepted by URISA – Ontario Chapter. The Respondent may revoke
             its Proposal at any time prior to the time fixed for the closing of the Request by delivering
             written notice of revocation to URISA – Ontario Chapter.

      1.14   Respondents may submit as many Proposals as desired but each Proposal must be
             totally self-contained without reference to another and each Proposal will be equally

      1.15   If erasures or other changes appear in the Proposal, the person signing the Proposal
             must initial each erasure and change.


      2.1    Failure to meet the requirements of this section will result in rejection of the Proposal.

      2.2    Submission of Proposals:

             The Respondent shall submit one (1) original copy, signed by an authorized signing
             officer in a sealed envelope, no later than January 31, 2007 10:00 a.m. to the following

             Urban and Regional Information Systems Association - Ontario Chapter
             15 Thornlea Road
             Thornhill, ON
             L3T 1X2

             The Respondent shall also submit one (1) digital copy, in pdf, MSWord, or Wordperfect
             format, no later than January 31, 2007 10:00 a.m. to:


      2.3    All Proposals shall be clearly marked with the Request number, Request closing date
             and Respondent’s name and address.

      2.4    All prices are to be quoted in Canadian Dollars, Federal Government Goods and
             Service Tax ("GST") and Ontario Provincial Sales Tax (“PST”) to be shown separately.

      2.5    Each Respondent shall sign and return page one “Submission Covering Form” with their
             Proposal or the Proposal will not be accepted.

      2.6    Proposals shall be submitted in English.

      2.7    All Proposals shall be binding for a period of sixty (60) days. Adjustments to Proposals
             by telephone, telegram, facsimile or letter will not be considered. Should a Respondent
             wish to alter or amend a Proposal, it shall be withdrawn by letter and a new Proposal
             submitted in the approved form prior to the fixed time for closing stipulated in this

      2.8     Respondents shall follow the format outlined in this section, to facilitate comparison and
              evaluation of Proposals.

              3.8.1   Proposals shall demonstrate Respondent’s clear understanding of the

              3.8.2   Proposals shall contain concise written material and illustrations that enable a
                      clear understanding and evaluation of the Respondent’s capabilities and the
                      qualities of its Proposal. Legibility, clarity and completeness of the Respondent's
                      Proposal are essential.

              3.8.3   Summary information on qualifications and past experience of Personnel who will
                      be directly involved in providing the services (as stated herein) shall be contained
                      in the Proposal.

              3.8.4   Detailed cost information will be clearly articulated in the Respondent’s proposal.


      Unless otherwise noted, whenever used in this document:

      "Agreement" means the formal agreement required to be entered into by the successful
      Respondent to this Request.

      "Consortium" means a consortium of persons, firms or companies prepared to complete the

      “URISA – Ontario Chapter” means the Urban and Regional Information Systems Association
      Ontario Chapter.

      "Proposal" means each submission or response submitted by a Respondent to the Request.

      "Request" means the numbered Request for Proposal (RFP) issued by URISA – Ontario

      "Respondent" means any person, or persons, whether an individual, corporation, or consortium
      submitting a response to this Request.

      "Satisfactory", "approved", "adequately", "suitable", or similar words or phrases mean, unless the
      context provides otherwise, "satisfactory to URISA – Ontario Chapter ", "approved by URISA –
      Ontario Chapter”, "adequately to URISA – Ontario Chapter 's satisfaction", "suitable to URISA –
      Ontario Chapter " etc.

      "Term" means the time period during which the parties perform under the Agreement.

      "Terms and Conditions" means generally all the terms and conditions of the Request.

4.1 Background

      URISA (Urban & Regional Information Systems Association) is the premiere non-profit
      organization for the use and integration of spatial information technologies to solve
      challenges in government agencies and improve the quality of life in urban and regional

      The Ontario Chapter has over 500 individual and group members from all levels of
      government, GIS applications vendors, consultants, educators, students, and business
      professionals that provide educational programs and services related to spatial
      information systems and integrated solutions.

      The purpose of this Request for Proposal (RFP) is to acquire services pertaining to the
      production of URISA - Ontario Chapter’s quarterly newsletter. The quarterly newsletter is
      available to all Ontario Chapter members in both print and electronic (pdf) form. Sample
      newsletter can be found in section 8.0.

      Newsletter services are divided into 2 main deliverables – content coordination and
      creation (deliverables A in section 4.3), and layout design and print production
      (deliverables B in section 4.3). Respondents may apply for one, or both, deliverables.

      Award for the supply of the specified services will be made in accordance with the
      contents of this RFP. URISA - Ontario Chapter reserves the right to award this RFP in
      whole or in part.

4.2   Relevant Company Experience

      The respondent shall provide minimum 2 examples of related work for other clients.

4.3   Deliverables

      Respondents may apply for one, or both deliverables. Choice of deliverable(s) must be
      clearly identified in the response.

      Deliverables A – Content Coordination and Creation

      The successful respondent will be responsible for delivering the following services and/or

      4.3.1   Soliciting and coordinating newsletter articles from URISA – Ontario Chapter

      4.3.2   Supplementing 4.3.1 by writing newsletter articles.

      4.3.3   Screening content submitted for applicability/appropriateness etc, content

      4.3.4   Attending URISA – Ontario Chapter events, where approved, for the purposes of
              deriving content for reporting event information.

      4.3.5   Organizing content according to the layout specifications set by Deliverables B –
              Layout Design and Print Production person.

      4.3.6   Obtaining approval of content from URISA – Ontario Chapter Communications
              Committee. Total content required to equal approximately 24 pages.

      4.3.7   Meeting deadlines set at least one quarter in advance by the Communication

      4.3.8   All deliverables become the property of URISA – Ontario Chapter. The
              respondent shall notify URISA – Ontario Chapter of any restrictions that may
              apply to the use, sale, or resale of any such deliverable in their RFP response.

      4.3.9   Submitting quarterly invoice to the URISA – Ontario Chapter Communications

      Deliverables B – Layout Design and Print Production

      The successful respondent will be responsible for delivering the following services and/or

      4.3.10 Receiving approved content from the URISA – Ontario Chapter Communications

      4.3.11 Receiving advertising content from the URISA – Ontario Chapter Advertising

      4.3.12 Work with Content Coordination and Creation consultant to approve any
             adjustments to content required to meet layout and print specifications.

      4.3.13 Preparing layout design of the newsletter according to design specifications set
             by the URISA – Ontario Chapter Communications Committee.

      4.3.14 Obtaining approval of layout design from URISA – Ontario Chapter
             Communications Committee.

      4.3.15 Printing approved newsletter according to specifications set by the URISA –
             Ontario Chapter Communications Committee.

      4.3.16 Distributing (mail) print newsletter to membership on list provided by URISA –
             Ontario Chapter Communications Committee.

      4.3.17 Providing one electronic copy of the newsletter to the URISA – Ontario Chapter
             Communications Committee for posting on the URISA – Ontario Chapter website
             members area.

      4.3.18 Submitting quarterly invoice to the URISA – Ontario Chapter Communications

4.4   Response Format

      Respondents to this RFP must submit their proposals in the format outlined in Section

4.5   Location & Hours of Work

            Work is to be undertaken at Respondent’s own location.

            Occasional approved attendance at URISA – Ontario Chapter meetings or program
            events may be required. Reasonable transportation expenses related to approved
            meeting or event attendance will be reimbursed accordingly.

            Hours of work are at the discretion of the Respondent. However, Committee and Board
            member availability is limited to standard office hours.


      5.1   Contract Award

            5.1.1   It is the intention of URISA – Ontario Chapter to award the contract to the
                    Respondent with the highest evaluated score that complies with the criteria
                    herein ("Award"). All RFP’s will be evaluated by URISA – Ontario Chapter Board
                    of Directors, and graded based on the weights shown in Section 5.4 “Proposal

            5.1.2   It is understood that if the Proposals are not acceptable to URISA – Ontario
                    Chapter, there may not be an Award.

            5.1.3   URISA – Ontario Chapter reserves the right not to award a contract to the
                    Respondent with the highest score or indeed to any Respondent if the overall
                    response presented is not satisfactory; hence this Request is not an
                    irrevocable offer to purchase services.

            5.1.4   The successful Respondent will be notified by URISA – Ontario Chapter.

            5.1.5   Respondents are entitled, upon written request, to a debriefing following the
                    completion of this Request for Proposal.

      5.2   Proposals

            5.2.1   Proposals that do not meet the mandatory requirements will not be evaluated

            5.2.2   The highest evaluated Proposal will be the one that is clear, easy to read, and
                    well thought out, best meets the requirements for a Consultant with the requisite
                    skills, an excellent approach, and an optimum price.

      5.3   Disqualification:

            URISA – Ontario Chapter reserves the right to disqualify any Respondent who has given
            false or mis-leading information.

      5.4   Proposal Scoring

            The objective is to select a Consultant who offers the most cost effective or best value,
            based upon criteria and features that best meet URISA – Ontario Chapter’s
            requirements. Up to 3 respondents will be short-listed and be scheduled for an interview
            after an initial evaluation to verify qualifications or skills, and to determine the
            Consultant's suitability for the Assignment described in the Request. Overall Proposal
            scoring may be adjusted as a result of any interviews. The criteria listed below are not
            necessarily in order of importance, but do represent a comprehensive list for scoring the

            5.4.1   Respondent clearly demonstrates understanding of service requirements (20%).

            5.4.2   Respondent has the experience and resources necessary to execute the
                    contract (20%).

            5.4.3   Respondent has presented appropriate examples of related work for other clients

            5.4.4   Proposed solution is cost effective and provides the best value (30%).

            5.4.5   Overall presentation of Respondent’s response (10%).


      6.1   Agreement:

            6.1.1   Within thirty (45) days of the Award, the successful Respondent ("Supplier") shall
                    enter into a 3-year Agreement with URISA – Ontario Chapter. Failure to execute
                    the Agreement quickly upon notice of award, may result in the awarding of the
                    Agreement to another qualified Respondent.

            6.1.2   The laws of the Province of Ontario and the Government of Canada shall govern
                    the award.

            6.1.3   The Request for Proposal and the Proposal shall be included as schedules to the
                    award. In the event there is conflict between the Agreement and these
                    schedules, the Agreement shall prevail.

            6.1.4   The parties to the Agreement may only amend the agreement by an amendment
                    in writing signed by both parties, which will form part of the award.

      6.2   Survival:

            All warranties and representations about quality, skills, qualifications and experience, the
            intellectual property clause, the confidentiality clause, the indemnity clause, and any
            clauses about remedies shall remain in force after the Term of the Agreement.

      6.3   General Duties and Standards:

            The Supplier shall provide the services as tendered, including the provision of any and all
            labour, supplies and equipment necessary to, carry out its duties under the Agreement,
            strictly in accordance with all of the terms of the Request for Proposal, and the Response
            as modified by subsequent correspondence and the award.

      6.4   Standard of Care:

       The Supplier shall carry out the duties hereunder skilfully, diligently, and expeditiously, in
       good faith, in a careful and competent manner, and in accordance with good business
       practices, management techniques, laws of Ontario and current relevant standards.

6.5    Indemnification:

       The Supplier shall be liable to URISA – Ontario Chapter and shall indemnify and save
       harmless URISA – Ontario Chapter from claims and suits of third parties brought in
       contract or tort for claims arising from the Supplier's performance or non-performance of
       the obligations of the Agreement. For such claims the Supplier shall fully indemnify
       URISA – Ontario Chapter for all its legal costs.

6.6    Time:

       The delivery of services shall be performed in a timely fashion and according to the
       quarterly schedules set by the URISA – Ontario Chapter Communications Committee.

6.7    Waiver:

       The benefit of any provision of the Request or the Agreement may be waived in whole or
       in part by the party for whose benefit the provision operates and either party may waive
       any or all of its rights in the event of a breach of any provision of the Request or the
       Agreement by the other party. A waiver is binding on the waiving party only if it is in
       writing. A waiver may be absolute or may be limited in any way as to duration or scope.

       The failure by one of the parties to insist in one or more instances on the performance by
       the other party of any of the Terms and Conditions of the Agreement shall not be
       construed as a waiver by the party of its right to require future performance of any such
       Terms and Conditions, and the obligations of the other party with respect to such future
       performance shall continue to be in full force and effect.

6.8    Termination:

       Without liability, cost or penalty, URISA – Ontario Chapter may terminate this Agreement
       immediately with or without reason or cause upon written notice.

6.9    Breach of Contract:

       The following shall be events of breach:

       (i) if URISA – Ontario Chapter is of the opinion that there has been a breach of any
       warranty, representation, condition or provision of this Agreement; or

       (ii) if URISA – Ontario Chapter considers the Supplier insolvent or bankrupt, or if a
       receiver or trustee is appointed to handle the Supplier’s property, or if the Supplier makes
       an assignment, proposal, compromise or arrangement for the benefit of creditors or files
       for the appointment of a receiver; or attempts to make a bulk sale.

6.10   Curing the Breach:

       In the event that URISA – Ontario Chapter considers the breach curable and wishes to
       give the Supplier the opportunity to cure the breach, URISA – Ontario Chapter shall notify
       the Supplier of the details of the breach with a specific period in which the Supplier may

       effect the cure. At the end of that period, if URISA – Ontario Chapter considers that the
       cure has not been accomplished, URISA – Ontario Chapter may extend the cure period
       and repeat the process in this section or terminate the Agreement immediately.

6.11   Obligations in the Event of Termination:

       Obligations of the Supplier:

       The Supplier shall prepare a report on the state of the deliverables and deliver whatever
       has been supplied by URISA – Ontario Chapter and produced by the Supplier under the
       Agreement within ten (10) days of the termination in a proper and professional manner.

       Obligations of URISA – Ontario Chapter:

       URISA – Ontario Chapter shall make payment for services performed to the satisfaction
       of URISA – Ontario Chapter to the date of termination upon receiving the invoice, but, in
       the case of termination for breach, URISA – Ontario Chapter may deduct or set off from
       such payment any hold back plus any additional losses or costs and expenses incurred
       or to be incurred as a result of the termination or events leading up to the termination,
       reasonably calculated. If the loss to URISA – Ontario Chapter is greater than payments
       withheld, or if URISA – Ontario Chapter fails to withhold payment as a result of an
       administrative error, URISA – Ontario Chapter may commence any proceeding to
       recover any loss in tort or contract.

6.12   Dispute Resolution:

       The parties shall make every effort to resolve disputes less serious than those calling for
       termination. In difficult cases, the parties shall begin with a complaint to the individual of
       the other party in charge of the project, and then address complaints to the individuals'
       managers and so on up the hierarchy of the other party, seeking at each level to resolve
       the dispute.

6.13   Remedies of URISA – Ontario Chapter:

       Upon the occurrence of a breach of the Agreement by the Supplier, URISA – Ontario
       Chapter may choose from the following remedies as URISA – Ontario Chapter, in its sole
       and absolute discretion, shall determine:

       URISA – Ontario Chapter may terminate this Agreement;

       URISA – Ontario Chapter may bring any action at law as may be necessary or advisable
       in order to recover damages and costs.

       If URISA – Ontario Chapter terminates the Agreement or reduces its scope thereby
       depriving the Supplier of the right to complete any portion of the Project, URISA – Ontario
       Chapter will then have the right, but not the obligation, to complete the Project by
       whatever method URISA – Ontario Chapter considers expedient. URISA – Ontario
       Chapter may choose to do the Work itself or to remove or replace the Supplier but to
       keep all or some of the subcontractors. In that event, the Supplier shall assign specified
       subcontracts to URISA – Ontario Chapter or its designate at the option of URISA –
       Ontario Chapter.

       If URISA – Ontario Chapter terminates the Agreement or reduces its scope and is forced

       to do all or part of the work itself or find a replacement for the Supplier with or without its
       subcontractors, the Supplier shall bear the incremental costs associated with the change.
       Included in those incremental costs will be any margin making up the higher price
       associated with the replacement by another supplier or by URISA – Ontario Chapter
       Board members, as well as an administration fee for the added administrative and legal
       burden of repeating the process of selection. If these costs exceed the unpaid balance
       of the contract, the Supplier will be liable for the balance.

6.14   Non-Exclusive Remedies:

       URISA – Ontario Chapter may, in its sole discretion, exercise any right or recourse
       and/or proceed by any action, suit, remedy or proceeding against the Supplier authorized
       hereunder or permitted by law and may proceed to exercise any and all rights hereunder
       and no remedy for the enforcement of the rights of URISA – Ontario Chapter shall be
       exclusive of any other rights or remedies provided hereunder or at law or in equity or be
       dependent upon any such right or remedy and any one or more of such rights or
       remedies may from time to time be exercised independently or in combination.

6.15   Sub-contracting:

       The Supplier shall not assign, transfer, pledge or subcontract the performance of
       services without the prior written consent of URISA – Ontario Chapter. Such consent
       may be withheld at the sole discretion of URISA – Ontario Chapter.

       No assignment or subcontract shall relieve the Supplier from its obligations arising from
       the Agreement or impose any liability upon URISA – Ontario Chapter to any assignee or
       subcontractor. The Supplier shall at all times be held fully responsible for the acts and
       omissions of the assignee or the subcontractor and its Personnel.

       If there is a joint proposal by two or more Respondents, one shall take overall
       responsibility and liability (the Supplier) and the other shall be a subcontractor vis a vis
       URISA – Ontario Chapter, and the details of the arrangement shall be part of the

       Nothing contained in the agreements between the Supplier and the sub-contractor(s)
       shall create any contractual relationship between the sub-contractor(s) and URISA –
       Ontario Chapter.

6.16   Confidentiality:

       The Supplier, including all Personnel shall not disclose, divulge, lend, licence or sell to
       any third party any information, data, databases, documents, software, proprietary
       information, taxpayer information or technical material ("Information") supplied to or by
       URISA – Ontario Chapter in the performance of the Agreement.

       A list of Respondents, and the name, address and bid price of the successful Supplier is
       subject to disclosure.

       Respondents shall not disclose their Proposals or elements of their Proposals to third
       parties without the prior written consent of URISA – Ontario Chapter.

6.17   Exclusivity:

       The Agreement shall not restrict URISA – Ontario Chapter from contracting for identical
       or similar goods and/or services from any other person.

6.18   Disclaimer:

       URISA – Ontario Chapter shall not be liable for any inaccuracies in the Request and
       schedules to it. URISA – Ontario Chapter has provided its best efforts to give the detail
       according to its best knowledge and experience. If any details change, URISA – Ontario
       Chapter shall provide notice so that the Proposals may be altered accordingly.

6.19   Personnel:

       All parts of the services(s) shall be performed by persons qualified and skilled in
       performing such services.

       The Supplier shall replace any of its Personnel if they are unacceptable to URISA –
       Ontario Chapter because of security risk, incompetence, conflict of interest, breach of
       confidentiality or improper conduct upon receiving written notice from URISA – Ontario

       The Supplier shall pay the wages and benefits of any personnel. Nothing contained or
       implied in any forthcoming Agreement shall create any contractual relationship between
       the Supplier's personnel and URISA – Ontario Chapter.

       URISA – Ontario Chapter shall not be liable for any loss, damage, theft, burglary or
       robbery of any personal belongings, equipment or vehicles of the personnel, agents or
       subcontractors of the Supplier.

6.20   Insurance:

       The Supplier shall maintain adequate insurance to protect the Supplier from all or any
       accidents or injuries resulting from work performed under the Agreement.

6.21   Conflict of Interest:

       The Supplier shall disclose to URISA – Ontario Chapter without delay any actual or
       potential situation that may be reasonably interpreted as either a conflict of interest or a
       potential conflict of interest.

       A breach of this section by the Supplier shall entitle URISA – Ontario Chapter to
       terminate the Agreement, in addition to any other remedies that URISA – Ontario
       Chapter has in the Agreement, in law or in equity.

6.22   Intellectual Property:

       All documents, data, research, processes (collectively referred to as the "Information")
       conceived of, collected, completed or produced in the course of performance of the
       Agreement by the Supplier, (including all Personnel) for URISA – Ontario Chapter or
       provided to the Supplier by URISA – Ontario Chapter shall be the exclusive property of
       URISA – Ontario Chapter and shall be kept confidential.

       The Supplier shall not disclose any information or report related to this Assignment to any
       person or group of persons without the written direction of URISA – Ontario Chapter.

6.23   Information and Documentation:

       All information and documents supplied to the Supplier under the Agreement and all
       reports, programs, procedures, documents and information produced under the
       Agreement are the property of URISA – Ontario.

       All materials prepared at the request of and for URISA – Ontario Chapter shall remain the
       property of URISA – Ontario Chapter except with the written consent of the Board of

6.24   Taxation:

       Unless otherwise provided for, the Supplier shall collect and remit all applicable
       government taxes in force at the date of the Agreement.

       In the event that a change in any applicable direct sales-type tax is enacted and effective
       after the signing of the Agreement or issuance of an Order, the price stipulated in the
       Agreement or Order shall be adjusted by an amount equal to the increase or decrease in
       the cost of the work to the Supplier brought about by the change in such tax ("Price
       Adjustment"). Such Price Adjustment shall be effective during the period in which the tax
       change is effective. The Supplier shall provide an itemized account of any tax
       adjustments for approval.

6.25   Consortium Bid Agreement:

       Where the Respondent is a consortium of persons and proposes a joint bid using third
       parties to perform any part or parts of the Agreement, a full explanation of the
       arrangement, together with a signed agreement or letter of intent covering each sub-
       contract, must accompany the Proposal. In such cases it must be clearly stated who is
       the responsible person for the Proposal ("Lead Supplier") and who will be responsible
       and liable to URISA – Ontario Chapter for the performance of the Agreement throughout
       the entire Term of the Agreement. Invoices will only be accepted from and any payments
       made to the Lead Supplier.

6.26   Contract Administrator:

       The Contract Administrator shall be URISA – Ontario Chapter representative and will act
       on behalf of URISA – Ontario Chapter with respect to the exercise of all powers, duties
       and authority vested in URISA – Ontario Chapter under this Agreement.

6.27   Representative:

       The Project Manager shall represent the Supplier at all times throughout the currency of
       this Agreement. The Supplier may at any time and from time to time, replace the
       designated Project Manager with prior Approval.

       The Contract Administrator shall represent URISA – Ontario Chapter and shall have the
       right to require the Supplier to cause the replacement of the Project Manager if such
       Project Manager is not carrying out his or her duties to the reasonable satisfaction of
       URISA – Ontario Chapter.

6.28   Access:

       URISA – Ontario Chapter has the right at all times to refuse access to any employee,
       agent or assign of the Supplier for reason of security.

       A Respondent shall not communicate, directly or indirectly, with any other party, servant
       or agent, information about their proposal or business plan, including figures or

6.29   Changes:

       Change Orders The Supplier shall take steps to ensure that any Change Orders issued
       during the performance of the services, and signed by URISA – Ontario Chapter, are
       diligently complied with and implemented.

       Scope Changes The Supplier shall take steps to ensure that Scope Changes issued
       during the performance of the Assignment are diligently complied with and implemented
       in such a manner so that costs and delays relating thereto are minimized to the greatest
       extent possible in the circumstances and in compliance with the Agreement.

6.30   Approvals and Consents:

       Wherever the provisions of this Agreement require or provide for an approval or consent
       by URISA – Ontario Chapter of or to any action, document or other matter contemplated
       by this Agreement, this Agreement shall provide that:

       Such request for approval or consent shall be via email and shall: (I) contain or be
       accompanied by any documentation or information required for such approval or consent
       (ii) clearly set forth the matter in respect of which such approval or consent is being
       sought; (iii) form the sole subject matter of the correspondence containing such request
       for approval or consent; and (iv) clearly state that such approval or consent is being

       Such approval or consent shall not be unreasonably or arbitrarily withheld or delayed
       (unless the text hereof expressly states otherwise);

       URISA – Ontario Chapter shall, expeditiously after receiving a Notice requesting an
       approval or consent, advise the Supplier by Notice either that URISA – Ontario Chapter
       consents or approves or that it withholds its consent or approval in which case it shall set
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       If the responding Notice indicates that URISA – Ontario Chapter does not approve or
       consent, the Supplier shall promptly take all steps necessary to satisfy the objections of
       URISA – Ontario Chapter set out in the responding Notice and thereupon, shall resubmit
       such request for approval or consent from time to time and shall again apply until such
       time as the approval or consent of URISA – Ontario Chapter is finally obtained.

6.31   Additional Approvals and Consents:

       URISA – Ontario Chapter may require such further approvals and consents as may be
       reasonably required with respect to the Work.

6.32   Payment of Costs:

                The Supplier shall pay or cause to be paid all expenses and costs relating to the Work for
                which the Supplier is responsible pursuant to this Agreement as and when the same are
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                IMPORTANT: All invoices MUST be clearly marked with the Order number as assigned
                by URISA – Ontario Chapter. Failure to do so will result in the invoices being returned.


The following table describes the typical newsletter budget on a quarterly basis during the last 3 years.
This table is provided to give respondents an indication of the typical newsletter expenditures by URISA –
Ontario Chapter.

                                       2006                       2005                                     2004
                           Win     Spr    Sum Fall Win Spr            Sum            Fall    Win     Spr      Sum    Fall
                                      Content Creation and Coordination
Content                    500     500      500     500      500     500     500     500     500     500     500     500
                                        Layout Design and Print Production
Layout Design              1,199   1,199    1,199   1,199    1,194   1,194   1,194   1,194   1,122   1,120   1,194   1,194
Copying, Folding,          1,158   1,380    970     970      1,170   1,170   1,144   1,144   1,243   1,148   1,170   1,170
Stuffing                   96      98       81      81       96      73      92      96      88      79      95      94
Postage                    330     256      324     339      506     270     329     323     407     256     554     300

TOTALS                     3283    3433     3074    3079     3466    3207    3259    3253    3360    3103    3513    3258


                                                                                                                        FALL 2006
                                                                                                                        Volume 20
                                                                                                                            No. 4

                                                      Water Quality Legislation
                                                      Brings GIS to the Fore
                                                      By Chris Wilkinson
                                                      Conservation Ontario
                                                      Proposed provincial legislation aimed at protecting the quality of water in
                                                      Ontario will result in GIS technologies becoming essential to the work of
                                                      conservation authorities and municipalities in complying with the legislation.

                                                      Requirements of the Clean Water Act, now making its way through
                                                      the Legislature, will make the 36 conservation authorities represented
                                                      by Conservation Ontario responsible for collecting and analyzing an
                                                      unprecedented amount of information about Ontario’s watersheds. They will
                                                      have to develop a standard way to present maps for use in devising source-
                                                      water-protection plans.

                                                       GIS transforms a conservation authority in Eastern Ontario. See page 7.

                                                      Conservation authorities are establishing a collaborative framework involving
                                                      regional working groups, municipalities and provincial ministries and agencies.
                                                      Sharing information among all of these stakeholders will only be possible if GIS
            What’s Inside                             technologies are applied in a coordinated fashion.
President’s report . . . . . . . . . . . . . . . .3
Sustaining members . . . . . . . . . . . . . .3       The legislation, therefore, will have a direct, major impact on the GIS profession
Ontario Parcel agreement extended . . .4
                                                      in two ways: It will cause rapid proliferation and evolution in the application
GIS transforms Crowe Valley CA . . . . . .7
Sault Ste. Marie’s GIS solution . . . . .10           of the technologies by conservation authorities through Ontario, and it will
World’s biggest orthophoto project . . .13
                                                                                                                    continued on page 5
Best practices for GIS projects . . . . . .15
Golf Day Program Event report . . . . . .19
Fall program event notice . . . . . . . . .22
Welcome new members . . . . . . . . . .22                                        The URISA Essay
Board of Directors . . . . . . . . . . . . . . .23
Newsletter information . . . . . . . . . . .23
Advertisers index . . . . . . . . . . . . . . .23
                                                             Applying Best Practices to GIS Projects
                                                            GIS managers must have skill sets and tools to be effective project
                                                                     managers, not just technicians. See page 15
PRESIDENT’S REPORT                                   • Review of our GISDirect initiative;       am hoping to see some new faces
                                                     • URISA-OC board succession                 with enthusiastic ideas on how to
                                                       planning;                                 enhance our services to members.
                                                     • Communications strategy
                                                       – newsletter.                             Success as a board member requires
                                                                                                 full commitment, including employer
                                                     One initiative that I will personally       support for your involvement,
                                                     undertake is succession planning of         attendance at monthly board
                                                     the URISA-OC board. I have been             meetings and the Annual General
                                                     active on the board for the past five       Meeting, and a few hours a month on
                     Tim Hu, President               years, and before that participated         URISA-OC business.
                                                     with the Program Committee to
                     As fall begins the Board        help the organizers during program          Lastly there are no perks that
                     of Directors of URISA-OC        events.                                     come with board membership,
                     is working hard to provide                                                  only the satisfaction of helping a
                     services to our members         Keeping Up To Date                          great organization to better serve
                     that bring value to their GIS   Through my work with URISA-OC,              colleagues in our industry.
                     professional development.       I have met colleagues in the GIS
                                                     industry who I probably would never         I personally believe that professional
                     We held a strategic             have met otherwise. Attending and           development goes beyond just
                     planning session early in       presenting at various program events        learning technology. Building upon
                     September to address some       has helped keep me up to date on            skills of organization, planning
                     current issues and plan         initiatives that are front and centre       and working with others in varying
                     the coming year, mapping        within the GIS industry. Needless           capacities through URISA-OC
                     out initiatives that we will    to say, my involvement with URISA-          has greatly added to my career
                     undertake to better serve       OC has greatly benefited me both            development.
                     our members. Some of the        professionally and personally.
                     key initiatives are:                                                        Membership Support
                                                     We will be looking for members to           URISA-OC is a non-profit organization
                     • Review of the chapter’s
                                                     join the board in the coming year. I        solely supported by our membership
                       Web site,;

    URISA Ontario Chapter Sustaining Members
    ❖ AGL - Applied Geologics Inc.       ❖ GCS - Global Cadd Systems                         ❖ MapInfo Canada
    ❖ AOLS - Association of Ontario Land ❖ iPLANcorp                                         ❖ MPAC - Municipal Property
       Surveyors                         ❖ Intergraph Canada Ltd.                                  Assessment Corporation
    ❖ City of Kingston                   ❖ LIO - Land Information Ontario,                   ❖    SANI - International Technology
    ❖ City of Kitchener                      MNR                                                   Advisors Inc.
    ❖ DPR/Cuesta Systems Inc.            ❖ LIT - Land Information Toronto                    ❖    SKE - Spatial Knowledge
    ❖ DMTI Spatial Inc.                  ❖ LRC - Land and Resource Cluster,                        Engineering Inc.
    ❖ ESRI Canada Limited                    MNR                                             ❖    Spatial Geo-Link Limited
    ❖ First Base Solutions Inc.          ❖ Lou Milrad, Gardiner Roberts LLP                  ❖    Teranet Inc.

    Fall 2006                                              URISA - Ontario Chapter
and volunteers. Only by members
stepping up to help can the
                                            Teranet and MPAC Extend Agreement
organization exist and grow.                To Maintain Ontario Parcel to 2017
The experience I have gained being          Teranet and the Municipal Property          The Ontario Parcel database contains
part of such a great group of people        Assessment Corporation (MPAC)               information about Ontario’s estimated
has far outweighed the time and             have reached an agreement that will         four million land parcels and brings
effort put in. If I haven’t scared you      ensure the availability of Ontario Parcel   this knowledge together into a
off by now, I look forward to hearing       services to Ontario municipalities until    standard digital database.
from you if you are interested in           March 31, 2017.
becoming part of the board.                                                             More than 258 municipalities obtain
                                            As a result, uninterrupted access           ownership and assessment parcel
Please feel free to contact me or any       to parcel mapping data to meet              fabric information from the Ontario
of the board members to get more            the needs of municipal government           Parcel database, the partners said.
information. I am looking forward to        assessment, taxation, planning              The Ontario Parcel was created
                                            and management departments                  in a three-year, $8-million project
another great year of programs and
                                            will continue without change, the           completed in July 2005 by Teranet
events held by URISA-OC.
                                            organizations said in a release.            Enterprises Inc., MPAC and the Ontario
                                                                                        Ministry of Natural Resources.

                                         URISA - Ontario Chapter                                                      Fall 2006

Conservation Authorities Studying How to Share GIS Data
continued from page 1
                                            Ministry of Environment, a framework      Most GIS software vendors provide
elevate the status of GIS professionals
                                            must be put in place to support           some watershed modelling tools
by making their services indispensable
                                            effective inter-agency information        with their software. Some examples
to the protection of water quality.
                                            management. This framework relies         include US-EPA BASINS, Manifold GIS
                                            on the establishment of a collaborative   Hydrology Suite and ESRI’s ArcHydro.
Background                                  multi-agency environment among            Each of these models and associated
In May 2000, drinking water                 provincial ministries, conservation       tools has been useful for supporting
contaminated with E.coli and                authorities and municipalities.           the information requirements of
Campylobacter bacteria killed seven                                                   various water-quality and quantity
people and made another 2,300 ill in        Given the magnitude of the                models. In future, it is anticipated that
Walkerton, Ontario. After the tragedy,      information-management task and           the implementation of a watershed-
the Ontario government established          the number of stakeholders involved,      based data model will assist in
a public inquiry led by Justice Dennis      a number of functions must be             facilitating the significant information
O’Connor and put in place a number of       instituted in the process. These          and reporting requirements of the
Acts and regulations.                       functions include a combination of a      Clean Water Act.
                                            collaborative environment, standards
The Clean Water Act was first               and data accessibility.                   The new information requirements
introduced in December 2005 and                                                       can be supported by “bolting” on to
passed second reading in May 2006.          The proposed Act includes new             an existing data framework. Typically,
Its intention is to ensure the protection   scientific groupings called source-       a conservation authority-based
of surface and ground water sources         protection regions. The purpose of        information framework will consist
in Ontario’s lakes, rivers and aquifers.    creating regions, which are individual    of streams, reaches, catchments and
                                            or clustered conservation authority       other data sets such as land use and
A tremendous amount of information          watersheds, is to promote efficiencies,   soils. Specifically for requirements
must be collected, organized and            coordinate the development of source-     of the Clean Water Act, and through a
integrated into business practices          protection planning committees and        standard base information framework,
to meet the requirements of the             report collectively to the provincial     water quality and quantity models
proposed Clean Water Act. For GIS           government.                               can be easily updated to reflect new
professionals, communicating and                                                      information.
collaborating in an inter-agency            Modelling and Hydrology
environment will be challenging.            Tools                                     Cartographic Symbology
                                            Some requirements of the proposed         A variety of mapping products will be
The Clean Water Act will require the
                                            Act, such as the creation of water        required to support the Clean Water
development of local source-water
                                            budgets, have traditionally been          Act. The proposed legislation requires
protection plans using complex,
                                            included in conservation authorities’     a standard approach to source-water
scientifically based processes. Each
                                            watershed management plans. Many          protection planning maps. This
plan will direct the implementation of a
                                            of the watershed management and           includes symbology, legend and
series of risk-management strategies.
                                            modelling tools (like hydrologic models   surround, scale and size.
                                            for water budgets) can be recycled,
To meet the technical requirements
                                            shared and updated under the context      At present, conservation authorities
described in the guidance documents
                                            of source-water protection.               use a variety of mapping standards
being developed by the Ontario
                                                                                      and guidelines. A project is under way

Fall 2006                                          URISA - Ontario Chapter

Conservation Authorities Studying How to Share GIS Data
to review and consolidate cartographic     Wellhead Protection Areas will have       authorities with high technological
standards, and new symbology is            minimum data standards associated         capacity.
being developed.                           with them.
                                                                                     A third solution the agencies are now
Additionally, the project consists of      Accessible Data                           considering is an application service
an identification of gaps in mapping       There are many potential mechanisms       provider (ASP) model. A pilot project in
standards, creation of layer and           for future source-protection regions to   partnership with the Ontario Ministry
style files and the development of         make their information accessible and     of Natural Resources, Conservation
guidelines and standards for in-house      freely available. One obvious option is   Ontario and a number of participating
printing.                                  the Ontario Geospatial Data Exchange      conservation authorities is under way
                                           (OGDE) of Land Information Ontario.       to determine the feasibility of a shared
Data Output Standards                      Conservation authorities can store        mapping portal/service.
To build up the technical capacity for     information as packaged products in a
water management within Ontario            data warehouse for other members to       The intention of the ASP model
communities, the Ministry of the           download. Not all municipalities are      is to reduce costs by sharing the
Environment has allocated funds            members of the OGDE, however, so          overhead infrastructure, licensing
for a number of technical studies.         something further may be required.        and maintenance costs among
Conservation authorities and some                                                    participating conservation authorities.
municipalities are participating in        Another option for accessing data         Initial results of the project are
many of these studies.                     gathered under the Clean Water Act        expected in late March 2007.
                                           could be various Web mapping sites,
Data sets produced from these studies      or a mapping portal. Currently there      Conclusion
are essential for future assessment        are three models of Web-mapping           There has been some progress but
of risk to drinking-water sources and      applications that are proposed or exist   many challenges remain ahead for
report preparation across source-          within conservation authorities.          GIS and information-management
protection regions. In many cases                                                    professionals in supporting the
conservation authorities are working       The Municipal Model is one that works     recommended output requirements of
with outside agencies to produce the       when the conservation authority           the proposed Clean Water Act.
required deliverables.                     physically sits within the municipal
                                           building, making use of IM and IT         Progress has been made to date on
The standards specified by the             solutions across the internal network.    tools, standards, collaboration and
province are intended to help              Good examples of this are the             data accessibility. This will position
conservation authorities organize          Niagara Peninsula and Essex Region        conservation authorities and partner
the information outputs from partner       conservation authorities.                 agencies to assist stakeholders and
agencies. This is to ensure that                                                     decision-makers to have the best
results are consistent and that            The second option is an enterprise        freely accessible and integratable
reporting can be accomplished on           solution where the conservation           information possible.
local, regional and provincial scales.     authority implements complete
                                                                                     Chris Wilkinson, WRIP coordinator
The intention is that upon completion      desktop GIS, Web mapping and              at Conservation Ontario’s office
of the technical studies, data classes     enterprise integration in-house. This     in Newmarket, can be reached at
such as Intake Protection Zones and        is commonly reserved for conservation

                                         URISA - Ontario Chapter                                                   Fall 2006

Geographic Information Systems
Transform a Conservation Authority
By Marnie Guindon
                                                                                      resource data. This has involved
Crowe Valley Conservation Authority
                                                                                      collecting and researching local data
Geographic information systems are                                                    sets as well as digital data from
now being used in all 36 conservation                                                 previous pilot projects and the Ontario
authorities across Ontario, under                                                     Geospatial Data Exchange.
the impetus of environmental
legislation passed or proposed by                                                     Developing Local Data
the provincial government. GIS                                                        We have learned that a variety
provides conservation authorities with                                                of GIS tools can be used to
a valuable tool to analyze and study                                                  facilitate ecological, biological, and
their local watersheds, but they have                                                 conservation research. The Water
also discovered that it can transform                                                 Resources Information Project (WRIP)
their operations. That’s what has                                                     toolbar, Hawths toolbar, ArcHydro
happened at the Crowe Valley                                                          and Dam Break Software are just
Conservation Authority.                                                               a few tools that come in handy at
                                                                                      a conservation authority. Each tool
Within a year, the arrival of GIS has       GIS tools are helping Crowe Valley        provides a different opportunity such
enhanced the ability of the authority       Conservation Authority to fulfill its     as creating new hydrologic data,
and its community to access and             core mandate of flood control, says       analyzing existing data or determining
analyze all sorts of critical information   Marnie Guindon, seen on a high bank       flood routing.
that previously was unavailable.            of the Crowe River overlooking a dam
                                            in the village of Marmora.                At CVCA the decision was made to
Crowe Valley Conservation Authority                                                   use the ArcHydro tools and data
(CVCA) covers about 2,000 square            public and to protect natural heritage.   model to create and store water-
kilometres in Eastern Ontario, north                                                  resources data. Staff felt that
of Belleville and east of Peterborough.     Until early 2005, the only information    ArcHydro would work best with the
The administrative office is in the         that CVCA had about its watershed         watershed and CVCA could use its
village of Marmora. The watershed           and water quality was essentially on      integrated capabilities with other
contains three main sub-watersheds:         paper. Then the authority acquired a      conservation authority ArcHydro data
Beaver Creek, Crowe River and North         GIS for the purpose of source water       models across the province. The
River. They are interconnected with         protection – to develop local datasets,   model holds GIS objects, relationships,
lakes, wetlands, smaller streams and        upgrade our hardware/software and         topologies and geometric networks.
aquifer systems.                            increase our technical capacity – and
                                            created my position as GIS monitoring     As an example of our newly enhanced
The core mandate of CVCA is                 technician.                               capabilities, CVCA recently used our
to provide flood control for the                                                      GIS to extract data on catchments (an
prevention of loss of life and property.    Since then, we have purchased             area of land drained by a river or body
Our second mandate is to provide            hardware and GIS software and have        of water) for use in characterizing
recreational opportunities for the          begun to develop an environmental         the hydrologic cycle (the evaporation,
                                            GIS with a strong focus on water-         transpiration, condensation,

Fall 2006                                          URISA - Ontario Chapter

                                                                                    Climate stations monitor precipitation
                                                                                    at strategic locations throughout
                                                                                    our watershed, and snow surveys
                                                                                    seasonally measure water density of
                                                                                    the snow. Flood forecasting, a core
                                                                                    mandate of CVCA, includes monitoring
                                                                                    water levels to help prevent loss
                                                                                    of life due to flooding, to minimize
                                                                                    property damage and maintain
                                                                                    summer water levels for municipal
                                                                                    and recreational uses.

                                                                                    Other monitoring programs such
                                                                                    as the Ontario Stream Assessment
Marnie Guindon’s GIS office serves as the centre for the Crowe Valley               Protocol standardize a variety of
Conservation Authority’s information gathering and analysis.                        monitoring protocols and provide
                                                                                    guidance for monitoring of shallow
precipitation, percolation, runoff and       The programs include water-quality
storage of water) to predict how             networks such as the Provincial
catchments could react with climate          Water Quality Monitoring Network to
                                                                                    A New Vision
patterns such as heavy rainfall.             seasonally monitor essential water     CVCA has begun to identify the data
                                             quality parameters (PH, phosphorus,    gaps that might inhibit understanding
CVCA’s next step is to incorporate           conductivity and dissolved oxygen),    of the Crowe Valley watershed.
time-series data sets, such as water         in conjunction with the Ontario        Fortunately we have now begun to
quality and base flow measurements,          Benthic Biomonitoring Network,         create our own data sets. CVCA is
into the data model, which will help to      which seasonally takes samples of      initiating monitoring programs to
develop an even more accurate model          benthic macro-invertebrates (aquatic   collect field data, creating a hybrid
for the watershed. As we learn about         organisms without backbones)           land-cover GIS data set and digitizing
and acquire more hydrological data,          from the sediment. The presence        all of the CVCA paper maps.
GIS can help assess water quality and        or absence of bugs can be early
water availability, prevent flooding         indicators for the health of a         Without GIS to help with source-
and provide an understanding of the          watershed.                             water protection, the environment
natural environment. This was not                                                   could continue heading toward an
possible before.                             Additional water-monitoring programs   unsustainable future. GIS will help
                                             are also integrated into local         people understand the complex
Monitoring Data                              data sets. Base-flow monitoring        relationship between humans and the
                                             determines the discharge value         environment and create a new vision
Without attributes, the GIS data is just
                                             derived from lakes, streams and        for the future.
a place on a map. Monitoring data
sets add context to an environmental         wetlands, and the Provincial Ground
                                                                                    Marnie Guindon, GIS monitoring
GIS. We collect time-series data             Monitoring Network annually
                                                                                    technician, Source Water Protection
through monitoring programs over a           measures groundwater levels on an
                                                                                    with the Crowe Valley Conservation
period of time.                              hourly/daily basis.
                                                                                    Authority, can be reached at

                                           URISA - Ontario Chapter                                              Fall 2006

Innovative Sault Ste. Marie Organization
Creates GIS Solution for Entire Community
By Sarah Watson
Sault Ste. Marie Innovation Centre

A new kind of organization in Sault
Ste. Marie is taking GIS integration
to a level much beyond that of a
single enterprise, or even a single
type of enterprise. It is showing how
an entire community of services can
benefit from a common GIS solution.

The Sault Ste. Marie Innovation
Centre Community Geomatics Centre
(CGC) has received lots of accolades
this year for leadership and innovation    The Community Geomatics Centre has expanded its GIS solution during the past
in GIS. The CGC’s unique GIS model         two years to address health and social issues in Sault Ste. Marie.
received two awards from URISA-
Ontario Chapter at its annual Be           history and culture, and famous for      alternative. Why not hire those
Spatial event May 3 in Toronto: the        the four-season outdoor activities of    consulting firms to provide knowledge
Best Municipal GIS award and the           the Algoma Region.                       transfer only – to seed local GIS
Leadership in GIS award. The CGC                                                    expertise in Sault Ste. Marie and
has also received the ESRI Award of        The Sault Ste. Marie Innovation          implement one GIS for both the City
Excellence for GIS in Health Care this     Centre (SSMIC) is a not-for-profit       and PUC?
year.                                      organization whose mandate is to
                                           diversify the local economy with an      In 1999, EDS Canada, ESRI Canada,
The CGC is delivering a community-         emphasis on information technology.      Terra Viva Inc. and J.D. Barnes were
based GIS solution to more than a          The SSMIC has several business           contracted for two years to initiate
dozen organizations at affordable          lines including an IT-related business   the GIS implementation and provide
costs. Enormous amounts of data are        incubator, supporting IT-related         training and knowledge transfer to
being shared by all organizations to       companies and pursuing market            locally hired staff. The mayor of Sault
solve enterprise and inter-enterprise      development projects.                    Ste. Marie and the president of the
issues. This solution requires a                                                    PUC decided that the GIS solution was
strong commitment by all partner           In 1998 when it was learned that         to be shared by all departments of
organizations in data sharing and cost     both the City and Public Utilities       both organizations.
sharing.                                   Commission (PUC) of Sault Ste. Marie
                                           were about to hire consulting firms      The GIS implementation was a five-
Sault Ste. Marie is a city of 75,000       from southern Ontario to implement       year, $5-million project that involved
located at the hub of the Great Lakes      a multi-year GIS solution, the SSMIC     creating a central data warehouse
on the Canada-US border, rich with         stepped forward with an interesting      for both the City and PUC. Data

                                          URISA - Ontario Chapter                                                 Fall 2006
capture included a complete inventory     Centre. The mission statement of            elderly abuse, public safety and
of all water, wastewater, electric,       the CGC is to promote partnerships          environmental health plus many
transportation, telecom, land base and    among community organizations and           others.
administrative features.                  establish the technological means to
                                          efficiently share geospatial data, tools,   This innovative approach of combining
The GIS solution is touted as the most    technology and knowledge to create a        health and social-related data with
comprehensive municipal/utilities         safer, healthier and more prosperous        municipal and utilities data has
GIS solution in Canada. The City and      community.                                  brought about improvements in
PUC share the costs, and with multi-                                                  services from all sides.
enterprise licensing agreements the       The CGC expanded to serve the
costs are less for both.                  Economic Development Corporation,           Instead of delivering services with
                                          the fire and police departments             a broad-brush approach, these
The GIS implementation progressed to      and the local conservation                  services can be optimally delivered to
becoming the Community Geomatics          authority. Additional partners are          areas where they are most needed.
                                          coming on board for a reasonable            Priorities for delivering municipal
                                          monthly fee and no up-front cost. The       services are based on demographic
                                          City and PUC pay the majority of the        and health data, enabling the
                                          costs and permit other organizations        establishment of outreach programs in
                                          to benefit from the GIS solution. The       neighbourhoods where the incidents
                                          vast majority of the data and GIS           of certain health or social problems
                                          tools are being shared between the          are occurring, improved methods to
                                          organizations.                              distribute inspector case loads, and
                                                                                      the reduction of municipal and utilities
                                          During the past two years the CGC           liabilities such as slip-and-falls and
                                          has expanded the GIS solution in            tripping.
                                          innovative ways to address health
                                          and social issues in Sault Ste. Marie.      Early results indicate improvements in
                                          Using the extremely comprehensive           public safety, improvements in health
                                          municipal dataset as background             delivery, reductions in municipal
                                          layers, health and social agencies          liabilities and more effective use of
                                          were approached to join the CGC             budgetary resources.
                                          partnership in an attempt to improve
                                          the overall health of the community.        The benefits of the CGC’s GIS solution
The Sault Ste. Marie Innovation Centre                                                resonate throughout the community
won two awards at Be Spatial 2006         New partners include the Algoma             and the community as a whole is
at the Toronto Congress Centre: the       Health Unit, Child Care Algoma, the         benefiting from the enhancement of
Leadership Award for the centre’s         Children’s Aid Society, Sault-area          the IT expertise. GIS expertise is well
multi-enterprise GIS solution, and        hospitals, Communities Quality              entrenched in the area and is being
the Gold Municipal GIS award, for its     Improvement, Sault Ste. Marie District      passed on to the private sector.
Community Geomatics Centre. Paul          Social Services Administration Board
Beach, GIS program manager, holds         and Algoma Manitoulin Early Years.          Sarah Watson, communications
the two awards beside Catherine           Problems addressed through GIS              officer for the Sault Ste. Marie
Baldelli of the Town of Milton, past      projects include: early childhood           Innovation Centre, can be reached at
president of URISA-OC.                    development, handicap accessibility,

Fall 2006                                      URISA - Chapter
                                         URISA - OntarioOntario Chapter

County of Lambton Leads Collaborative Project
Bringing Orthophotography to Southwestern Ontario
The County of Lambton is the leader of
a collaborative project that has made it
possible for municipalities throughout
southwestern Ontario to acquire
orthophotography at low cost.

The project, known as SWOOP (South
Western Ontario Orthophotography
Project), is believed to be the largest
high-resolution digital photography
project ever undertaken in the world
and has brought awards to the County
of Lambton and its partners.

The County of Lambton and Land              Leaders of the SWOOP project receive an Award of Merit at Showcase Ontario on September
Information Ontario received an Award       26 from presenters Michelle DiEmanuele, left, deputy minister, Ministry of Government
                                            Services, and Roy Wiseman, far right, CIO of the Region of Peel. SWOOP team members are,
of Merit for SWOOP from Showcase            from left: Brian Maloney, Ontario surveyor-general; Mike Robertson of LIO; Quintin Lang, GIS
Ontario on September 26 at the              project leader, County of Lambton; Robert Wilks, corporate manager of IT for Lambton.
Metropolitan Toronto Convention
Centre.                                     The orthophotography is scheduled               The project was honoured with a Peter
                                            for completion by the end of this               J. Marshall Innovation Award from the
The award citation said: “As a result       year by First Base Solutions Inc., a            Association of Municipalities of Ontario
of this broad partnership, millions of      sustaining member of URISA-Ontario              (AMO), presented in Ottawa on August
tax dollars are being saved. More           Chapter. Project leader Quintin Lang of         15.
than 20 (upper-tier) municipalities are     the County of Lambton says the cost
contributing less than $1,000 each to       to participants for the 30-centimetre           “SWOOP stands out for initiating
acquire imagery for their jurisdiction.     orthophotos will be $3 to $4 a square           multiple partnerships to make
Without such a partnership, acquisition     kilometre.                                      this project affordable, for making
costs would easily exceed $100,000                                                          multifaceted information readily
for each municipality.”                     That represents a dramatic saving over          accessible, and for creating a
                                            what municipalities would have to pay           common reference source to
In total, the project encompasses           for individual contracts. Lang says             enhance communication between
more than 100 participants, including       that the counties of Grey and Bruce             municipalities” Doug Reycraft,
municipalities of all sizes, conservation   received a commercial quote in 2004             president of AMO, said in a news
authorities, First Nations and regional     of $4 million for orthophotos covering          release.
entities. The Province of Ontario is        their combined territories, whereas
the largest partner in the $1.6-million     their combined cost under SWOOP will            The digital maps have multiple uses
project and Land Information Ontario        be $28,000.                                     including building inspection, planning,
has helped coordinate provincial                                                            infrastructure inventory, locating tile

Fall 2006                                         URISA - Ontario Chapter
beds, identifying drainage problems           The County of Lambton served as              that is fairly compensated. The
and improving emergency services.             project administrator and established        partners shared the cost of a fee
                                              a committee that issued an RFP and           paid to the County of Lambton to
“This project is exciting because so          selected First Base Solutions to provide     administer SWOOP. This covered
many different groups require this            the digital orthophotos.                     (most of) the cost of Lambton’s staff
kind of information and now they can                                                       time.
instantly access information that used        SWOOP is innovative in both its            • Partnerships can be worth the work,
to be difficult and expensive to obtain,”     approach and its technology. False           but there can be a lot of work. That
Lambton’s warden, Jim Burns, said in          colour imagery will help rural               means providing a lot of lead time to
Ottawa. “The project is the result of         municipalities to see tile beds and          form partnerships.
an incredible amount of hard work at          assist urban municipalities to identify    • Concentrate on what you need,
the hands of staff and partners.”             drainage problems. SWOOP’s infrared          not what you want. Many SWOOP
                                              images will better show soil moisture        partners decided that compromise
Direction From Council                        and vegetation.                              (such as on resolution or legal
The story of SWOOP is told in an                                                           wording in a common contract) was
awards-submission document created            Better elevation data will help in           worth the savings.
by three staff members from Lambton:          identifying drainage patterns. This        • Administration and legalities always
Robert Wilks, corporate manager               should enable municipalities to better       take longer than expected and will
of information technology; Quinton            delineate the zoning effect of hazard        expand to fill whatever time allotted
Lang, GIS project leader, and Jason           areas and help them comply with              (and more).
Hannigan, GIS specialist.                     provincial water-quality legislation.      • Recognize the needs of partners to
                                              Since SWOOP will take more images            be involved in the governance of a
In November 2004, recognizing the             from more angles, it can provide better      project. Recognize, too, that some
significant benefits of incorporating         information about the elevation of each      partners will not be interested in
high-resolution imagery into their            point.                                       such a role.
GIS, Lambton County Council                                                              • Communication to all partners is
directed staff to seek partnerships for       The prices obtained were so low that         vital. Regular project updates to all
orthophotography to be obtained by            most municipalities intend to pay            involved in the process regarding
2006.                                         their share of the project in one year.      all aspects of the process kept the
                                              SWOOP partners intend to renew the           project moving forward and reduced
County staff approached adjoining             orthophotography in three years.             the probability of issues later on.
municipalities, conservation authorities                                                 • Be creative, flexible, open to change
and businesses, and soon SWOOP                Lessons Learned                              and make few assumptions. This
was born. Initial partners included           The County of Lambton document               is important in the partnership
the Municipality of Chatham-Kent, the         cites a number of lessons learned from       development process as it could
County of Oxford, the County of Essex,        the SWOOP project, including:                have been overwhelming to consider
Bluewater Power, the Ausable Bayfield         • Support from politicians and               partnering with huge organizations
Conservation Authority and the St.              administration is vital while building     when your actual requirement
Clair Region Conservation Authority.            partnerships. Council’s resolution         may not be as encompassing. By
Recruitment of a large regional partner,        and management support ensured             objectively considering all options
Ontario Realty Corporation, was key             that SWOOP kept going through              and possibilities a win-win situation
to the successful recruitment of many           setbacks as well as successes.             can often be found.
other partners.                               • You must have a lead organization

                                            URISA - Ontario Chapter                                                   Fall 2006

The URISA Essay
Applying Best Practices to the Management
Of GIS Projects – Balancing the Constraints
By John Rampal                                              endeavour that           impediments in a project, a project
The Regional Municipality of Peel                           is temporary and         manager must always balance what
Whether you are new to GIS or a                             is undertaken to         is called the triple constraints – scope
seasoned veteran, you have probably                         create a unique          (quality), time and cost.
discovered that your GIS project does                       product or               To do so she must follow proper
not always go as planned. Even                               service.2 In GIS        project-management processes
                                           John Rampal       terms, a project        to keep the constraints in check.
having a plan is considered a good
start.                                                       can be anything         Otherwise the project is doomed to
                                          from creating a sophisticated map to       failure, as many statistics show.
GIS is inherently complex. The            implementing a corporate mapping
complexity is not in the system itself,   Web site.                                  A 2003 study by Price Waterhouse
but in the integration of a geographic                                               Coopers concluded that 50 per cent
information system to the business        Why do we need project management          of projects end up late or are over
environment.                              for GIS?                                   budget, 25 per cent fail completely
                                                                                     and only 25 per cent actually
Factors such as costs, schedules,         GIS projects are unique. They differ       succeed.3 According to the Standish
quality assurance, organizational         from projects in other disciplines         Chaos Report (1994), the two major
change management and, most               in that they often have a very high        reasons cited for project failure were
importantly, people, have a greater       initial investment, involve complex        lack of user input and incomplete
impact on the success or failure          technologies and require significant       requirements and specifications.4
of a GIS implementation than              human intervention.
the technology itself. Persons                                                       GIS projects are no exception. By
responsible for GIS implementations       Human intervention is required             implementing formal project-
must have the skill set and tools to      throughout the lifecycle of the project,   management processes, project
manage the array of factors that can      from the creation of the product           managers can better plan and
affect an implementation, positively      through such activities and processes      execute projects to ensure successful
and negatively.                           as programming and analyses. It is         delivery of a product or service.
                                          also required after the project, in the
Project Management                        usage of the product through such          Undertaking a GIS Project
Defined                                   activities and processes as map            There are generally two major types
The Project Management Institute          interpretation, analysis and reporting.    of processes that take place in the
defines project management as                                                        undertaking of a project. One is
the “application of knowledge,            With this increased complexity,            product-oriented processes – those
skills, tools, and techniques to          GIS projects can often experience          processes germane to the subject
project activities to meet project        failures at many critical points. To       matter that are necessary to create
requirements.” 1 A project is any         successfully navigate through these        the product. The other is project-

Fall 2006                                        URISA - Ontario Chapter

The URISA Essay
management processes – those              systems-development lifecycle for        The end of the stage was marked
required to initiate, plan, execute,      attaining deliverables associated with   with a formal approval from Public
monitor, control and close a project.     the product. This is shown in the        Works to consider the business
                                          accompanying chart.5                     need as a project. In some cases,
Determining the resources required                                                 the preparation and approval of
to build a Web mapping application        A Typical GIS Project                    a business case may be required
cannot take place without some            To further illustrate, let us consider   before moving on to stage 2, the
fundamental understanding of basic        a typical GIS project at the Region      Project Assessment stage.
map design and programming.               of Peel. An example is our recent
Those are product-oriented                product enhancement of our PAL           Project Charter
processes. But having knowledge           (Peel Asset Locator) application for     Several meetings took place during
of only GIS does not guarantee the        Public Works.                            this stage between the Public Works
successful delivery of a GIS project.                                              and the Corporate GIS groups to
                                          At the Project Idea stage, the           translate the business need into a
A project manager must have               Business Information Services group      project charter. A project charter
knowledge in the project domain           in our Public Works department           formally authorizes a project and
-- project-management processes           initiated a business need for            marks the appointment of a project
-- to ensure that all aspects of          Regional staff to view infrastructure    manager.
creating and delivering a solution        information in the same manner
are considered and managed                as field staff. Upon review of           For our GIS project, the Project Idea
appropriately.                            the intended business need the           and Project Assessment stages
                                          Corporate GIS group in I&T Services      together define the Concept Phase
Project-management and product-           proposed a project to develop a Web-     for an I&T project, in which the
oriented processes interact, overlap      mapping application.                     customer’s need is translated or
and are inter-dependent to various
extents throughout the project

The lifecycle for projects at the
Region of Peel has been divided
into phases or stages to reflect
the occurrence of key project
deliverables and/or decision points.
Each stage requires formal project-
management processes to be
followed in order to successfully
attain the stage deliverables.

The lifecycle has been extended for
Information & Technology projects
(which include GIS projects) to
reflect the processes required of the

                                        URISA - Ontario Chapter                                                 Fall 2006

The URISA Essay
redefined in terms of a potential         which was developed this past             action. During the development of
system or solution, with preliminary      year, details not only the required       the Web application in the Execution
costs and schedule.                       processes for each knowledge area,        Stage, we assured quality by
                                          but also contains project templates       conducting design reviews with the
Once the project charter was              for use by the project manager.           clients.
approved, the Project Planning Stage
began. In this stage the business         In the case of our GIS application, the   During the Execution Stage, changes
need was broken down into the             necessary templates were developed        to any components of the approved
required activities to build the          and approved by the project team          project plan are communicated
solution.                                 and client. This formal approval          appropriately to the client and
                                          marks the completion of the Project       other stakeholders. For our GIS
A requirements analysis document          Planning Stage and the start of the       project, the client was heavily
and design document were prepared         Project Execution Stage.                  involved in this stage to minimize
to help flesh out the required details                                              the risk of deviating from the client
of our GIS application. These             Putting Plans Into Action                 expectations.
documents aided in the development        The Project Execution Stage is
of the Work Breakdown Structure           that phase of a project in which all      This is of special importance to
(WBS), a key deliverable of this stage.   the plans are put into action. In         GIS projects, more so than with
                                          this stage the greatest expense is        other types of projects. Because
The WBS outlines the activities           incurred, requiring the greatest need     geographic information systems are
required to complete the project          to exercise proper project control.       graphic-intensive and user-centric,
and is used extensively to track and                                                GIS projects require significant client
measure its progress. Altogether          For our Web GIS application, it is        input in the creation of the product.
these activities define the scope of      the stage where the application
the project. The WBS is just one of       technology was actually built and         Client Reviews
many deliverables created in the          implemented. We saw the translation       Through each iteration in the creation
Project Planning Stage, which are         of plans into a workable solution.        of our GIS application, the client had
used to create an integrated plan that                                              the opportunity to review the Web
will be executed in the subsequent        In the Execution Stage, requirements      site as it evolved. If changes were
phase, the Project Execution Stage.       and design evolve into an application     required, the Corporate GIS team
                                          with a database and user interface.       would ascertain the implications for
The project manager must also             Baselined costs and schedules from        the project plans, especially cost and
plan many other aspects of the            the Planning Stage are used to track      schedule, and would seek approval
project or “knowledge areas” which        actual costs and their associated         from the client to proceed or not.
include cost, time, risk, quality,        deviances.
human resources, communications                                                     The client was also heavily involved
and procurement – all of which are        Those WBS tasks identified in the         in the implementation itself. The
integrated into the comprehensive         planning stage as having potential        application was delivered to the client
project plan.                             risk events are carefully controlled      sponsor who in turn managed the
                                          and monitored. If the risk events         roll-out to their Public Works staff
The Region of Peel’s Corporate            occur, mitigation strategies from the     and to the rest of the corporation.
Project Management Methodology,           risk-management plan are put into

Fall 2006                                        URISA - Ontario Chapter

The URISA Essay

The final stage of our project was                            product fit the field staff’s original               is a
the Project Evaluation and Closeout                           requirements. Testimonials from field                         project manager, Corporate GIS,
Stage.                                                        staff were documented and used in                             in the Information & Technology
                                                              subsequent enhancement projects. A                            Services division of the Regional
The Public Works Business                                     project team meeting was also held                            Municipality of Peel.
Information Services Group received                           to evaluate the project quality and
                                                                                                                            Part II, next issue: Management of
feedback from field staff on the                              lessons learned to be considered for
                                                                                                                            GIS projects starts with strategy.
quality of the product. Quality                               future projects of a similar nature.
was measured on how well the

1 Project Management Institute, 2004. A Guide to the Project Management Body of Knowledge (PMBOK Guide), 3rd Edition., p. 368
2 Ibid, p. 5.
3 Tilk, David, 2003. Project Success through Project Risk Management. PriceWaterHouseCoopers. Retrieved May 25, 2006 from
4 Standish Group, 1994. The CHAOS Report (1994). Retrieved May 12, 2006 from
 5 The Regional Municipality of Peel, 2005. Information and Technology Extension to the Corporate Project Management Methodology of the Region of Peel, March 2006 Edition, p. 17.

                                                          URISA - Ontario Chapter                                                                                    Fall 2006
Program Event Report
Presentations at URISA-OC Golf Day
Show Advances in GIS Data Integration
By Lawrence Moule                                                                     projects was flood-plain modelling
Managing editor, URISA-OC newsletter                                                  of the Red River in Manitoba in
                                                                                      1996. Since then the technology
URISA-OC members who attended Golf                                                    has been applied to many uses
Day 2006 didn’t get a chance to play                                                  including geological exploration, land
the soggy golf course, but they did                                                   development, power-line planning,
soak up a lot of information about GIS                                                transportation engineering and urban
data integration.                                                                     mapping.

The morning of presentations in the                                                   Terrapoint Canada recently introduced
main conference room at the Granite                                                   a vehicle-mounted system, which
Ridge Golf Course in Milton on July 12                                                combines LiDAR and video images to
gave delegates a view of how GIS tools                                                capture road elevations and municipal
and technologies can improve business                                                 street assets at the same time.
processes by making data easier to
gather and share.                          Scott Paterson of Terrapoint Canada Inc.

The event was sold out and generously      systems use laser beams, controlled
sponsored by Angus GeoSolutions            by GPS devices and inertial navigation
Inc., DMTI Spatial, ESRI Canada,           systems, to gather land-elevation data
Global CADD Systems and Teranet.           with a high degree of accuracy from
Unfortunately the afternoon round of       moving platforms such as aircraft.
golf was rained out – so prizes intended   The lasers can generate thousands
to be donated by Intergraph Canada,        of points every second so the images
Orion Technology Inc., Terrapoint          have high density and can often
Canada and Woodfield Consulting            penetrate foliage.
could not be awarded – but delegates
received rain checks for later dates.      “We can gain data in a three-hour
                                           flight that would take a surveyor a year
High-Density Images                        to gather,” Paterson said.
                                                                                      Sasha Nikodijevic of Global CADD Systems Corp.
The first presentation discussed the
use of LiDAR technology to raise           Paterson is sales manager of Ottawa-
                                                                                      Openness and Centralization
the speed and accuracy with which          based Terrapoint Canada, which he
                                                                                      Infrastructure management has
digital-elevation data can be gathered.    described as the largest LiDAR provider
                                                                                      become an urgent problem for
Presenter Scott Paterson of Terrapoint     in the world. The company has 60
                                                                                      municipalities, one that requires the
Canada Inc. called it “GPS on steroids.”   employees in three offices, including
                                                                                      bridging of two solitudes between GIS
                                           Calgary and Houston.
                                                                                      and engineering departments, Sasha
LiDAR (light detection and ranging)                                                   Nikodijevic, president of Global CADD
                                           One of the company’s first Canadian

Fall 2006                                         URISA - Ontario Chapter

Systems Corp., told the URISA-OC                                                      open-source tools and the emergence
audience.                                                                             of international data standards, all of
                                                                                      which have fueled a movement away
“We have grown up with these two                                                      from proprietary data-management
different silos, two departments that                                                 systems to an environment in which
are not fully integrated,” Nikodijevic                                                data can be gathered across systems
said. “But the management and                                                         and organizations.
planning of infrastructure has nothing
to do with engineering or GIS. It is                                                  That movement has accelerated this
really about business processes.                                                      year with the universal adoption by
                                                                                      major GIS vendors of GIS platforms in
“Our goal is to have engineering and                                                  which Web systems are embedded.
GIS become an integrated business
unit.”                                                                                “The key thing about Web services is
                                                                                      their flexibility,” Powers said. “You can
Global CADD was founded in 1998            Rick Powers of Neomatix Corporation        open them now with all of the Big Four
to help organizations create, manage                                                  GIS desktop tools as well as some
and distribute data. The company            ensuring the quality of the data and      open-source ones. You can put them
is an Autodesk implementer with             easy access to it, and enabling many      on phones and laptops and anything
three business units: engineering and       people to use it to make informed         on Wi-Fi.”
GIS, animation, and architecture and        business decisions.”
rendering. It has 30 employees with                                                   Powers described a Web service
offices in Vancouver, Victoria, Calgary
                                            Web Services                              as a non-proprietary framework for
and Toronto.                                Consultant Rick Powers demonstrated       requesting and receiving information
                                            how Web services are enabling             over the Internet. It permits people to
Nikodijevic said municipalities have        the integration of data in ways not       publish layers for any kind of mapping
an unprecedented problem with               previously possible.                      service using data acquired from
aging infrastructure. The Canadian                                                    a variety of sources, all managed
Federation of Municipalities estimates      “Speaking of central management           with the same set of tools and
that the national deficit for necessary     of data, this is a way to cut down on     programming language.
upgrading of assets such as roads and       the number of shape files and other
bridges is $60 billion and is growing       data that are passed around,” Powers      There are two kinds: Web mapping
by $2 billion a year.                       said. “Web services enable you to say,    services (WMS) and Web feature
                                            ‘There’s the place to go and get all      services (WFS). Both enable a user
Municipalities are challenged to extend     your data.’ ”                             to disseminate data to a community
the lifecycle of assets and must be                                                   of users, or gather it from willing
able to provide detailed analysis and       Powers is president of Neomatix           providers by means of applications
reports, Nikodijevic said. Data should      Corporation, a Toronto-based systems      or browsers, and incorporate it into
be open and centralized.                    integrator formed in 2001 and             their own GIS. Web feature services
                                            affiliated with consulting firm Prior +   don’t return a rastor, they return the
“GIS is not about making pretty             Prior. He took his audience through a     vectors that represent the features of
maps any more. In order for you to          history of GIS technologies, describing   an object.
be successful, for the industry to be       developments in linking to asset-
successful, GIS really must be about        management systems, server design,        Powers gave demonstrations of the

                                          URISA - Ontario Chapter                                                   Fall 2006
ease with which data can be gathered                                             software tool designed to permit the
from outside sources and integrated                                              user to quickly configure a GIS data-
into home-grown layers.                                                          collection device, such as a laptop
                                                                                 or tablet PC, to gather information
Web services provide an effective way                                            on a broad range of assets and then
to enable casual users to gather maps                                            integrate the data simultaneously into
or information through an intranet, and                                          Hansen and Intergraph systems.
are empowering all kinds of mobile
devices to gather data published by                                              In use at the Region of Waterloo since
government and commercial sources,                                               the spring, the application is unique
Powers said.                                                                     in enabling field staff to carry Hansen
                                                                                 asset-management information
Field Data Collection                                                            with them on inspections and make
An enhancement to the integration                                                changes to that data based on their
of data using mobile devices was           Fatjon Ujkani of Intergraph Canada    observations.
demonstrated by Fatjon Ujkani, a senior
applications developer for Intergraph     Ujkani demonstrated an application     The mobile devices are carried to the
Canada.                                   called Automated Field Asset Data      field containing existing information on
                                          Collection for Public Works. It is a   relevant assets, downloaded from both

Fall 2006                                        URISA - Ontario Chapter
the Intergraph and Hansen systems and combined
in a Microsoft Access database. The mobile devices
display both attribute and spatial data, and changes
                                                                      Fall Program Event:
can be made to either at the same time.                             Emergency Preparedness
“It’s completely metadata driven,” Ujkani said. “All          URISA-Ontario Chapter will hold a program event with the theme
the user needs to do is browse the database for the           of Emergency Preparedness on November 8. The City of Kitchener
asset. The attributes to be collected are shown on            will be host.
the page.”
                                                              For details, please check or contact Neil Malcolm,
Back at the office, the data is first inspected by            director of programs, at
an office administrator, then uploaded to the main
servers for collection and analysis.

                                           Welcome New Members
           Howard Barton                                   David Kirkley                               Don Penfold
  Ontario Ministry Municipal Affairs/                  Prince Edward County                       RSI Research Solutions
                                                          Denis Lalonde                             Jayashree Persaud
           Randy Bettinger                                City of Cornwall                           DMTI Spatial Inc.
        Upper Thames River CA
                                                         Mike Latka                                     Alex Scott
             David Boyd                         AGSI - Angus GeoSolutions Inc.                       Loyalist Township
         Zycom Technology Inc
                                                     Cynthia MacDonald                              Virginia Sheriff
             Dave Boyle                       Grand River Conservation Authority             Limestone District School Board
     Township of Centre Wellington
                                                        Cheryl Mastantuono                            Phillip Sim
             Joe Capizzano                                City of Kingston                  Upper Thames River Conservation
             City of Toronto                                                                           Authority
                                                          Cassy McSwan
           Jason Cummings                                 City of Toronto                            Ronald Smith
           Region of Halton                                                                        Ronald H. Smith Ltd.
                                                     Doris McWhorter
            Jasna Filipovic                    Limestone District School Board                        Brian St Jean
            Region of Halton                                                                         MapInfo Canada
                                                      Gianvito Monaco
             Ingrid Harris                      Regional Municipality of Halton                        John Ward
            City of Vaughan                                                                 Ontario Ministry of Transportation
                                                           Richard Morris
            Sean Hatchett                                 County of Lanark                            Mark Watson
            MapInfo Canada                                                                    Public Works and Government
                                                           John Osborne                              Services Canada
            Shawn Healey                               Social Planning Council
           Utilities Kingston                                                                        Michelle Wenger
                                                           David Ower
             Steve Irwin                                  MapInfo Canada                             Chris Wilkinson
            MapInfo Canada                                                                         Conservation Ontario

                                          URISA - Ontario Chapter                                                        Fall 2006

                                                                       Board of Directors                                 NEWSLETTER INFORMATION
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Fall 2006                                                                                          URISA - Ontario Chapter

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