Printable Applications of Sc

Document Sample
Printable Applications of Sc Powered By Docstoc
					 Beyond Archival Imaging


Using Electronic Data
Management Tools For
More Effective
Enrollment Management

     Susan Blake & Tara Rose
    Kennesaw State University

        SACRAO 2005 Myrtle Beach, SC
           KSU Imaging History

1997 KSU implemented BANNER imaging
  product for Enrollment Services office of
  Admissions, Registrar and Financial Aid
1998 SCT discontinued support of imaging
  product
1999 KSU rolled to Nolij Corp. imaging
  product – Nolij Web



                 SACRAO 2005 Myrtle Beach, SC
Kennesaw‟s First Goal for Imaging

            Archival Imaging

• Immediate retrieval capabilities
• Customer service/public relations
• Front office, phones, counselors




                 SACRAO 2005 Myrtle Beach, SC
     KSU Looks Beyond Archival
             Imaging
       Admissions Moves Toward

• 24/7 access
• Transactional web tools
• Electronic data management




               SACRAO 2005 Myrtle Beach, SC
           Goals of Electronic Data
              Management
       Improve Customer Service and Office Efficiency
                          HOW?
                  “Real Time Handling”
              Streamline the admission process
• Reduce time spent on chasing and building files as they
    move through the admission process
•    Provide rapid access simultaneously to networks and
    information by multiple users (Students and staff)



                     SACRAO 2005 Myrtle Beach, SC
           Goals of Electronic Data
              Management
         Speeds Applicant Information Flow:

•   Accelerates input into student record system
•   Provides automated notices to students
•   Visible and secure to applicant on web
•   Alternative methods to populate fields
•   Provides access for multiple users to increase
    production




                     SACRAO 2005 Myrtle Beach, SC
SACRAO 2005 Myrtle Beach, SC
       Electronic Data Management
                 includes:

• Application Data Push for online applications and ICR
    (Intelligent Character Recognition) paper applications
•   SAT/ACT download/data push
•   Electronic Workflow for file processing
•   Document Wizard for written communications
•   Notepad for viewing/updating access

= More Efficiency in the Admissions Process

                     SACRAO 2005 Myrtle Beach, SC
     Electronic Management of
            Applications


• Web application?

        OR

• Paper application?

              SACRAO 2005 Myrtle Beach, SC
  Electronic Management of
         Applications
           WEB Application

• KSU uses outside vendor (CollegeNet)

         • We make it a deal

    • CNET sends data file nightly

            SACRAO 2005 Myrtle Beach, SC
 Electronic Management of
        Applications
         Paper Application


         • ICR compatible
           • Higher fee
    • Scanned through Captiva
• Data file created identical to CNET
              download

           SACRAO 2005 Myrtle Beach, SC
SACRAO 2005 Myrtle Beach, SC
       Electronic Management of
              Applications
• Data files from CNET and Captiva are imported into data
               push software (Nolij Transfer)

       • KSU pushes data into our SIS - BANNER
                      (currently 6.x)

• Nolij Transfer performs data matching for prevention of
                         duplicate files




                   SACRAO 2005 Myrtle Beach, SC
      Electronic Management of
             Applications

Lists possible matches for comparison by operator

   • User determines new or matched record

 • Search criteria customized for our institution



                SACRAO 2005 Myrtle Beach, SC
SACRAO 2005 Myrtle Beach, SC
SACRAO 2005 Myrtle Beach, SC
  Electronic Management of
         Applications

• Suspension rules customizable as well

• Codes and mapping used are unique to
                 institution




            SACRAO 2005 Myrtle Beach, SC
      Electronic Management of
             Applications
                     TIMING
          • CNET data file sent nightly
          • Pushed into BANNER daily
•   PDF copy can be dropped into imaging daily
       Or paper copy scanned & indexed
                      SO …
          • Applicant can view on web
       • Front office can view in imaging
                SACRAO 2005 Myrtle Beach, SC
Electronic Management of Test
            Scores
         • SAT/ACT scores received
       • Nolij Transfer - batch mode
                • Adds new
          • Determines matches
     • Pushes matches that are absolute
             (name, ssn & dob)
 •   User reviews other possible matches
         • Run report for decisions
              SACRAO 2005 Myrtle Beach, SC
Electronic Management of
       Applications
      Once Data File is Pushed

• Electronic file moves to DE operator
       via workflow in imaging
   • Operator validates data in SIS
 • Corrects applicant misinformation



          SACRAO 2005 Myrtle Beach, SC
SACRAO 2005 Myrtle Beach, SC
Dual Screen monitors used to view Nolij
imaging and SIS Banner




                           SACRAO 2005 Myrtle Beach, SC
     Electronic Management of
            Applications

 When Application is
 Pushed into BANNER:

Email acknowledgement
    sent to applicant




              SACRAO 2005 Myrtle Beach, SC
         Electronic Management of
                Applications
                         Email to applicant directs to web for
                                     status check

Dear Susan:

This is a courtesy message to inform you that your application has been
 successfully entered into the KSU database. The likelihood of your eligibility can
 be determined by going to the Freshman Admissions Predictor at
 https://web1.kennesaw.edu/admissions/predictor/

How To Check Admission Status
Your may use your KSU # - 000****** - - to check the status of your application
 and documentation. Click on "Check Application Status" at the KSU admissions
 web page -- www.kennesaw.edu/admissions




                            SACRAO 2005 Myrtle Beach, SC
SACRAO 2005 Myrtle Beach, SC
SACRAO 2005 Myrtle Beach, SC
SACRAO 2005 Myrtle Beach, SC
SACRAO 2005 Myrtle Beach, SC
Electronic Announcements
       Supplemental Tools
   Phone Master Notification System
   Automatic Dialing and Announcing Devices


  Automated outbound phone calls &
       Telecenter (live) calls
            • Missing documents
             • Visitation dates
     • Added classes during registration
       • Placement testing reminder
         • Orientation reminder



           SACRAO 2005 Myrtle Beach, SC
     Electronic Management of
            Applications

 • As credentials received, workflow sends
   the electronic folder back to operators

• Moves on to counselors when complete and
        counselor review is necessary




               SACRAO 2005 Myrtle Beach, SC
    Electronic Management of
           Applications

• Applicant follows
process on web status
        check

• Email notifies of
      decision



              SACRAO 2005 Myrtle Beach, SC
                     Email to applicant directs to web for
                                   decision


Dear Bethany:

The decision for your application to KSU is now available. This is a courtesy
announcement and may be viewed on-line. Please know that an official and
more detailed letter will follow this notification.

How To Check Your Admissions Decision Status
When initially viewing your admission decision, we suggest that you view it at
a time when your privacy is protected. You may check the status of your
application now or in the future by clicking on "Check Application Status" at
the KSU web page -- www.kennesaw.edu/admissions

You will need your new KSU # - - 000****** - - to access your record.
If you have been admitted you may find the following websites to be helpful.


                           SACRAO 2005 Myrtle Beach, SC
 Electronic Management of
        Applications

• Decision Letter pushed into imaging as
                 WORD.doc

    • Document Wizard – Nolij Web

  • Immediately visible to front office


           SACRAO 2005 Myrtle Beach, SC
Electronic Management Continues
         Beyond The Office of Admissions

                     Testing
                    Housing
                  Health Clinic
                  Advisement
                   Orientation
                  Financial Aid
                  Registration
                 Campus email
                    Web CT
                 Online Courses
               One Card Activation




            SACRAO 2005 Myrtle Beach, SC
      Electronic Data Management
             Breakthroughs
                            Vendor Contacts

• Academic Engine (Virtual Advisor)
  http://www.academicengine.com , sales@academicengine.com , (510) 251-
  8713
• DSI Supplies, Inc. (EBrochure)
  www.datasuppliesinc.com, (770) 449-6300
• Nolij Corp. (Imaging and Data Push)
  www.nolijcorp.com, general@nolijcorp.com, (888) 818-6654
• US Netcom (PhoneMaster)
  www.usnetcomcorp.com, (800) 695-7788




                          SACRAO 2005 Myrtle Beach, SC
       Electronic Data Management
              Breakthroughs
To access this session on the web in a readable or
  printable form, please visit:

http://www.kennesaw.edu/admissions/professional.html

   Or go to „About Admissions‟ on the KSU Admissions
                         website.




                    SACRAO 2005 Myrtle Beach, SC
SACRAO 2005 Myrtle Beach, SC
SACRAO 2005 Myrtle Beach, SC
Electronic Data Management
       Breakthroughs

       For Questions Contact:

 Susan Blake – sblake@kennesaw.edu

  Tara Rose – trose@kennesaw.edu



         SACRAO 2005 Myrtle Beach, SC

				
DOCUMENT INFO
Description: Printable Applications of Sc document sample