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					    Spring 2011
   FCAT/FCAT 2.0
TRAINING MATERIALS
Evaluation services staff
•   Raymond Bell
•   Tammy Cantrell
•   Karlene Collier
•   June Johnson

• Telephone Numbers:
     469-5386 or 469-5385 or 469-5387



    Training Materials   SPRING 2011    Slide 2
Training Materials Link


    These training materials are available
      on the EVALUATION SERVICES
                  Website:

                   http://eval.escambia.k12.fl.us



  Training Materials   SPRING 2011                  Slide 3
Levels of responsibility

  • District Test Coordinator
            Raymond Bell, Evaluation Services
             469-5386
  •      School Test Coordinator
  •      Test Administrator
  •      Test Proctors
  •      Test Volunteers (2nd Set of Eyes)



 Training Materials   SPRING 2011                Slide 4
Training overview-targeted groups

SESSION 1                           PROCTORS, VOLUNTEERS, TEST
                                    ADMINISTRATORS & SCHOOL TEST
                                    COORDINATORS
SESSION 2                           TEST ADMINISTRATORS & SCHOOL
                                    TEST COORDINATORS
SESSION 3                           LARGE PRINT & BRAILLE – TEST
                                    ADMINISTRATORS & SCHOOL TEST
                                    COORDINATORS
SESSION 4                           SCHOOL TEST COORDINATORS



 Training Materials   SPRING 2011                                  Slide 5
                              Session 1




Training Materials   SPRING 2011          Slide 6
Test security
•   Breaches of security are criminal offenses
•   Florida Test Security Statute 1008.24
•   Appendix B contains the Test Security Statute and Rule
•   Review Security Statute & Rule:
      Writing Manual - Pages: 73- 76
      RMS Manual – Pages: 283-286
      CBT Administration Manual for Grade 10 Mathematics and
       Mathematics Retakes – Pages: 123-126
• Review List of Prohibited Activities
      Writing Manual – Page: 74
      RMS Manual – Page: 284
      CBT Administration Manual for Grade 10 Mathematics and
       Mathematics Retakes – Page: 124

• Report Security Breaches to District Coordinator
    Training Materials   SPRING 2011                            Slide 7
Prohibited activities
• Give examinees access to test questions prior to testing
• Copy, reproduce, or use in any manner inconsistent with test
  security rules all or any portion of any secure test booklet
• Coach examinees during testing or alter or interfere with examinees’
  responses in any way
• Make answer keys available to examinees
• Fail to follow security rules for distribution and return of secure test
  materials as directed, or fail to account for all secure test materials
  before, during, and after testing
• Fail to follow test administration directions specified in the test
  administration manuals or participate in, direct, aid , counsel, assist
  in, or encourage any of the acts prohibited in this section



   Training Materials   SPRING 2011                                          Slide 8
Reporting security breaches
• Proctor/Volunteer reports to Test Administrator
• Test Administrator reports to School Coordinator
• School Coordinator reports to Site Administrator
  and District Assessment Coordinator



 REPORTING SHOULD BE DONE
       IMMEDIATELY
  Training Materials   SPRING 2011                   Slide 9
FCAT Writing & Escambia Writes
Daily Test Administration Schedule

Day 1 – Tuesday, March 1

Grades 4, 8, 10         FCAT Writing Test              45 minutes

Grades 6, 7, 9          Escambia Writes                45 minutes

Day 2 – Wednesday, March 2

Grades 4, 8, 10         FCAT Writing Make-Up Test      45 minutes

Grades 6, 7, 9          Escambia Writes Make-up Test   45 minutes

Day 3 – Thursday, March 4

Grades 4, 8, 10         FCAT Writing Make-Up Test      45 minutes

Grades 6, 7, 9          Escambia Writes Make-up Test   45 minutes



                                                                    Slide 10
Reading, Mathematics, & Science
Daily Test Administration Schedule

Day 1 – Monday, April 11
Grades 3, 4                   Reading – Session 1        70 minutes
Grade 5                       Mathematics – Session 1    70 minutes
Grades 6, 7, 8, 9, 10         Reading – Session 1        70 minutes
Day 2 – Tuesday, April 12
Grade 3, 4                    Reading – Session 2        70 minutes
Grade 5                       Mathematics – Session 2    70 minutes
Grades 6, 7, 8, 9, 10         Reading – Session 2        70 minutes
All Grades                    Make-up Testing
Day 3 – Wednesday, April 13
Grade 3, 4                    Mathematics – Session 3    70 minutes
Grade 5                       Reading – Session 3        70 minutes
Grades 6, 7, 8                Mathematics – Session 3    70 minutes
Grades 6, 7, 8                Mathematics – Session 4    70 minutes
Grade 10                      Mathematics – (computer)   160 minutes
All Grades                    Make-up Testing




                                                                       Slide 11
Reading, Mathematics, & Science
Daily Test Administration Schedule

Day 4 – Thursday, April 14
Grades 3, 4                  Mathematics – Session 4    70 minutes
Grade 5                      Reading – Session 4        70 minutes
Grade 10                     Mathematics – (computer)   160 minutes
All Grades                   Make-up Testing
Day 5 – Friday, April 15
Grade 10                     Mathematics – (computer)   160 minutes
All Grades                   Make-up Testing
Day 6– Monday, April 18
All Grades                   Make-up Testing
Day 7 – Tuesday, April 19
Grade 5                      Science– Session 5         55 minutes
Grade 8                      Science– Session 5         55 minutes
Grade 8                      Science– Session 6         55 minutes
Grade 11                     Science– Session 1         65 minutes
Grade 11                     Science– Session 2         65 minutes
All Grades                   Make-up Testing


                                                                      Slide 12
Reading, Mathematics, & Science
Daily Test Administration Schedule

Day 8– Wednesday, April 20
Grade 5                         Science – Session 6               55 minutes
All Grades                      Make-up Testing
Day 9– Thursday, April 21
All Grades                      Make-up Testing



There should be no deviation from the established FCAT/FCAT 2.0 administration
schedule unless districts requested and received written approval from the FDOE
prior to implementation.

MAKE-UP TESTING
Make-up testing may begin on Day 2 and continue through Day 9, as needed.

      SECURE MATERIALS SHOULD NEVER REMAIN IN A CLASSROOM
                          OVERNIGHT




                                                                                  Slide 13
Reading, Mathematics, & Science
Daily Test Administration Schedule (continued)

          Grade 10 Mathematics
                     Computer-based
                            Paper-based versions will ONLY be provided to students
                             with allowable paper-based accommodations and must be
                             special ordered
                     One 160-minute session
                            Scheduled 10 minute break after 80 minutes
                            Individual breaks, as needed
                     Mathematics sessions may begin on Day 3

          Grade 10 students MAY NOT be tested with Retake students
          (e.g., these students may not be tested at the same time in the
          same computer lab).
   Training Materials   SPRING 2011                                                   Slide 14
Reading, Mathematics, & Science
Daily Test Administration Schedule (continued)

           FCAT Retakes
                     Escambia’s one-week testing window
                        March 30 – April 6, 2011
                     Reading Retake – Untimed-Begin March 30
                             Paper-based
                     Mathematics Retake – Untimed-Begin March 31
                             Computer-based
                                      – Paper-based versions will ONLY be provided to students with
                                        allowable paper-based accommodations
                             Sessions may be scheduled during the entire one-week
                              testing window selected by district




   Training Materials   SPRING 2011                                                                   Slide 15
proctors
• Proctors are school district employees
• Non-school personnel are permitted to serve as
  volunteers (2nd set of eyes)
• Both proctors and volunteers MUST be trained,
  made aware of security rules, and sign the FCAT
  Administration and Security Agreement – Signed
  document will be kept on file at the school
• Writing Manual – Page: 79
• RMS Manual – Page: 289
• CBT Manual – Page: 135


   Training Materials   SPRING 2011                 Slide 16
Proctors’ role
• Remain alert
• Circulate quietly about the room
• Be a careful observer
• Primary role is to assist the Test Administrator
  and report any suspected problems in the room
  immediately
• CANNOT do anything that would compromise
  the integrity of the testing process


    Training Materials   SPRING 2011                 Slide 17
Difference between
proctor and volunteer
Proctor                                      Volunteer (2nd Set of Eyes)
School District employee                     Non School District employee
May collect & distribute test materials      CANNOT collect or distribute test materials
May hand grid student answer folders         CANNOT grid student folders
May check identification of students         CANNOT check identification of students
entering the testing room                    entering the room
May answer questions about test directions   May answer questions about test directions
May serve as a monitor during testing and    May serve as a monitor during testing and
breaks                                       breaks
CANNOT volunteer in testing rooms with       CANNOT volunteer in testing rooms with
family members                               family members




    Training Materials   SPRING 2011                                                       Slide 18
 Proctor/volunteer cont.
 If proctor is assisting with accommodations for 504/ESE students then specific
      information about the accommodation(s) should be provided

Materials to be provided to Proctors and Volunteers:

 Daily Test Schedule

 Prohibited actions during testing

Personnel Needed Based on Student Participation:

                                  1-30 Students          Test Administrator

                                 31-60 Students   Test Administrator and 1 Proctors

                                 61-90 Students   Test Administrator and 2 Proctors


        Best practice is to assign a minimum of 2 people to all test groups



     Training Materials   SPRING 2011                                                 Slide 19
                              Session 2
                    TEST
               ADMINISTRATORS

                     SCHOOL TEST
                     COORDINATORS
Training Materials   SPRING 2011          Slide 20
What’s New for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
 • Students will participate in the following assessments:
      FCAT 2.0 Reading
         Grades 3 – 10 students
      FCAT 2.0 Mathematics
         Grades 3 – 8 students
         No comprehensive Mathematics assessment for Grade 9 students
      FCAT Mathematics
         Grade 10 students
      FCAT Writing
         Grades 4, 8, 10 students
      FCAT Science
         Grades 5, 8, 11 students
      FCAT Reading Retake and/or Mathematics Retake
         Retained Grade 10 and Grades 11-AD students
 • Short- and extended- response items have been removed from all
   assessments.
    Training Materials   SPRING 2011                                     Slide 21
  What’s New for the 2011 FCAT/FCAT 2.0
  Writing, Reading, Mathematics, & Science

• Student Grid Sheets and
  PreID labels
    Ethnicity Category
       Indicates whether a student is
        Hispanic or Latino
       Grid Y for Yes OR N for No
       Y or N is printed on student
        labels next to Hisp/Latino
    Race Category
       Grid Y for Yes OR N for No
        next to each category
       Y may be gridded for more
        than one Race category
       Race code(s) are printed on
        student labels next to Race
      Training Materials   SPRING 2011       Slide 22
What’s New for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science

• First school box in each school’s shipment is a white box
  with a red stripe for easy identification.

• Schools will no longer be selected as Calibration
  schools.
    No BLUE labels will be produced or distributed
    Peach, Red, and White labels will be used for all TO BE
     SCORED materials, as applicable


• Schools can access the Administration Record/Security
  Checklist with pre-populated security numbers of secure
  documents in PearsonAccess.


    Training Materials   SPRING 2011                           Slide 23
What’s New for the 2011FCAT
Writing
 • Writing prompt has been removed from the Writing Folder

 • NO barcode numbers on the Writing Folder or Prompt Sheet
       Used prompt sheets are still considered secure materials and must be
        collected after testing
       Maintain a record of required administration information
       New Administration Record/Security Checklist
          No field for security numbers
          Fields added for verifying that students have returned each type
            of secure document (Writing folders, prompt sheets, and planning
            sheets)

 • Packages of Writing Prompt Sheets may be opened on the day of
   testing or on the evening before testing, but NO EARLIER



   Training Materials   SPRING 2011                                            Slide 24
What’s New for the 2011 FCAT
Writing

              • Writing PreID labels and rosters will arrive in
                districts two weeks prior to test administration and
                will not be included in the test materials shipment.
              • Large print Writing Folder is now 4 pages instead
                of 8 pages.
              • Test Group Code box has been added to the
                inside front cover of the Writing Folder.




  Training Materials   SPRING 2011                                 Slide 25
 What’s New for the 2011 FCAT/FCAT 2.0
 Reading, Mathematics, & Science
 • New braille ruler for Grades 3 and 4 students. Rulers will
   be included in the braille test materials kits.
 • Session 4 of Grades 3 and 4 Mathematics contains items
   that require a ruler.
      Rulers should not be distributed for Session 3
      Rulers will be provided on perforated sheets with other test
       materials
Do not cut the edges of the ruler!




      Training Materials   SPRING 2011                                Slide 26
What’s New for the 2011 FCAT/FCAT 2.0
Reading, Mathematics, & Science

• Mathematics Reference Sheets for Grades 5-AD students
  and Science Reference Sheets for Grades 8 and 11
  students will be packaged as stand-alone pages and
  shipped with test materials.
• Mathematics Reference Sheets available on the
  FDOE website:
    FCAT, Grade 10/Retake
     http://fcat.fldoe.org/pdf/1011g10rfcatmrs.pdf
    FCAT 2.0, Grades 6-8
     http://fcat.fldoe.org/fcat2/pdf/mg68rs.pdf
    FCAT 2.0, Grade 5
     http://fcat.fldoe.org/fcat2/pdf/mg5rsr.pdf

   Training Materials   SPRING 2011                       Slide 27
What’s New for the 2011 FCAT/FCAT 2.0
Reading, Mathematics, & Science

• Sample Test Materials (STMs)
    Regular print STMs are provided in online format ONLY
       http://fcat.fldoe.org/fcatsmpl.asp
    Special document STMs are provided as paper copies
       Sent to districts/schools in November 2010

• STMs can be used at any time, up to the day before the
  test, so that students become familiar with the format of the
  test(s).
• Task Completion Checklists for both Test Administrators
  and School Testing Coordinators can be found in Appendix
  C of all Administration Manuals.
    Training Materials   SPRING 2011                          Slide 28
What’s New for the 2011 FCAT/FCAT 2.0
Reading, Mathematics, & Science

• Computer Based Tests
       All Grade 10 Mathematics
       All FCAT Mathematics Retakes
       End of Course Algebra
       End of Course Geometry Field Test (selected schools only)
       End of Course Biology Field Test (selected schools only)

• Secondary schools will receive a separate Computer
  Based Test Administration Manual. This one manual will
  cover all computer based testing.
    NOTE: affected schools will receive replacements for pages 27 &
     40 of this manual.

   Training Materials   SPRING 2011                                    Slide 29
Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
                  •     FDOE encourages schools and districts to consider recycling
                        manuals and other non-secure ancillary materials after scores
                        have been reported.

                  •     Districts/schools are required to adhere to the daily testing
                        schedule, unless a request for a change was made by the district
                        and approved by the FDOE.
                  •     Test administrators are required to use ALL of the allotted time in
                        each test session and should not end a session early.
                  •     A student with the accommodation of extra time must complete
                        one session before continuing to the next session.
                  •     If a student starts a test and leaves school without finishing (for
                        an appointment, illness, etc.), he/she will NOT be allowed to
                        complete the test - NO EXCEPTIONS
                           If you have concerns consider testing the student on a
                            make-up day
  Training Materials   SPRING 2011                                                            Slide 30
Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
                  • Students may not have any electronic or recording devices at
                    their desks, in their pockets, or anywhere they can reach them
                    during testing, even if the devices are turned off or the students
                    do not use them.
                         If a student is found to be in possession of ANY electronic
                          device(s) during testing, his or her test must be invalidated in
                          order to successfully enforce this policy.
                  • Inappropriate actions by school or district personnel before,
                    during, or after test administration may result in consequences
                    such as test invalidations and/or loss of teaching certification.
                      Carefully read the Test Security Policies and Procedures to
                          ensure that you are following the correct procedures.
                         District assessment coordinators must require that school
                          administrators, school assessment coordinators, test
                          administrators, and proctors sign an FCAT/FCAT 2.0
                          Administration and Security Agreement.
                         Test administrators must NOT administer the FCAT/FCAT 2.0
                          to their family members.

  Training Materials   SPRING 2011                                                           Slide 31
Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science
Large Print, Braille, and One-Item-Per-Page (OIPP)
   Students using large print materials must record their responses in
    the large print Writing folder or the appropriate large print test and
    answer book.
          Test administrators should record verbal or signed responses in the
           large print documents provided for that student.
   Students using braille materials must record their responses on
    braille paper.
          Test administrators should record verbal or signed responses into the
           regular print Writing folders, answer books, answer folders, or test and
           answer books provided for that student.
   Students using one-item-per-page for RMS materials must record
    their responses in the one-item-per-page test and answer book.
          Test administrator should record verbal or signed responses into the
           regular print answer book, answer folder, or test and answer book
           provided for that student.
          No one-item-per-page materials for Writing.
   Training Materials   SPRING 2011                                                   Slide 32
Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science

• Forms and materials located at
  www.PearsonAccess.com/fl under the Support tab
   Comment Forms
             Student (CBT only)
             Test Administrator
             School Coordinator
             District Coordinator
              Ensure that comment forms are reviewed before testing and complete
              them after testing.
      Administration Record/Security Checklist
      Missing Materials Form
      Test Irregularities and Security Breaches Form
      Braille Scripts



   Training Materials   SPRING 2011                                                Slide 33
Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science

Florida Alternate Assessment
  • Testing window closes on TUESDAY, March 1, 2011
  • Return ALL Alternate Assessment Materials, properly packaged to
    EVALUATION SERVICES NO LATER THAN WEDNESDAY, March 2nd
       BEFORE 2:00 PM

  Contact:                John Bouchard at 469-5593 for questions regarding the
                           Florida Alternate Assessment




  Training Materials   SPRING 2011                                                Slide 34
Reminders for the 2011 FCAT/FCAT 2.0
Writing, Reading, Mathematics, & Science


 •   Schools must maintain an FCAT Security Log for each testing room

 •    Home School Students, Virtual School and Private School McKay
     Scholarship Students in order to participate in an activity on a public school
     campus:
              MUST have a valid photo ID
              MUST have proof of current immunizations or exemption, if not posted
                to TERMS


      Refer parents to the School Choice office @ 469-5582 if they have
         questions




     Training Materials   SPRING 2011                                                 Slide 35
                        Students to be Tested
• In general, all Florida public school students enrolled in tested
  grade levels (Grades 3-11) participate in the FCAT/FCAT 2.0 per
  Section 1008.22(3)(c)8, Florida Statute. Students must take the
  test appropriate for the grade level in which they are enrolled.
• Grade 10 students
       First time Grade 10 students (students who entered Grade 9
        in Fall 2009) participate in the Grade 10 FCAT 2.0 Reading
        and Grade 10/Retake FCAT Mathematics.
                Retained Grade 10 students do not participate in the FCAT 2.0
                 Reading
       Students enrolled in Grade 10 participate in the FCAT/FCAT
        2.0 regardless of any ACT or SAT concordant scores on file.



 Training Materials   SPRING 2011                                                Slide 36
                          Students to be Tested
                          (continued)


• RETAKE students
    Retained Grade 10 and Grades 11-AD students participate in FCAT
     Retake Reading and/or Mathematics if they have not previously taken or
     passed one or both parts of the FCAT OR achieved an ACT or SAT
     concordant score(s) to meet their graduation requirement
    Adult high school students who have not yet passed both parts of the
     FCAT required for graduation with a standard diploma
    Certificate of Completion students
    Students in the second or third year of the Three-Year Graduation
     Program

   Students that MAY NOT participate in Retake administrations
        Students who have received a GED diploma
        Students enrolled in grade levels below Grade 10
        Home Education Program students (TERMS N998, FCAT 9998)
        FTC Scholarship Program students
        McKay Scholarship Program Private School students (3518)
   Training Materials   SPRING 2011                                           Slide 37
                                Students to be Tested
                                (continued)

•   Home Education Program students
           MAY participate in the FCAT/FCAT 2.0 appropriate for their grade-level . If the student takes
            the FCAT then the results MUST be used as the student’s measure of annual progress
•   McKay Scholarship Program students in:
           PRIVATE schools MAY participate in the FCAT/FCAT 2.0 appropriate for their grade level.
            Testing will be in their school of residence
           PRIVATE school MAY NOT take the Retake test or the Florida Alternate Assessment
           In PUBLIC schools MUST participate in the FCAT/FCAT 2.0
•   Florida Tax Credit (FTC) Scholarship Program students
           INDIVIDUAL students MAY participate in the FCAT/FCAT 2.0 appropriate for their grade-level
•   District Virtual Instruction Program students (School Number 7001)
           MUST participate in the FCAT/FCAT 2.0
•   K-8 Virtual School Program students
    (formerly Connections Academy and Florida Virtual Academy)
           Grades 3–8 MUST participate in the FCAT/FCAT 2.0




         Training Materials   SPRING 2011                                                                   Slide 38
                          Students to be Tested
                          (continued)

• English Language Learners (ELLs)
      ALL ELLs are expected to participate in FCAT/FCAT 2.0 Reading and
       Writing; however, if an ELL has been receiving services for one year or
       less AND the ELL committee determines that it is appropriate, the
       student may be exempt but must participate in an alternate
       assessment. (CELLA)
      ALL ELLs are expected to participate in the FCAT/FCAT 2.0
       Mathematics and Science tests no matter how long these students
       have been receiving services.
• Students with Disabilities
      All students with disabilities participate in one of the following manners:
         FCAT/FCAT 2.0 without accommodations
         FCAT/FCAT 2.0 with accommodations
         Florida Alternate Assessment
• Students Confined to Custodial or Residential Institutions
      FCAT/FCAT 2.0 administrations at custodial/residential institutions will
       be authorized at the discretion of the FDOE.
   Training Materials   SPRING 2011                                                  Slide 39
Materials Allowed During Testing
                                                                 Science
                Writing              FCAT/       Mathematics                                      CBT
Grade                                                           Reference
               Planning             FCAT 2.0      Reference                       Ruler          Work
Level                                                          Sheet/Periodic
                Sheet               Calculator     Sheet                                         Folder
                                                                  Table
  3                  N/A                  NO         NO             N/A         Session 4 ONLY    N/A

  4                 YES                   NO         NO             N/A         Session 4 ONLY    N/A

  5                  N/A                  NO        YES             NO              NO            N/A

  6                  N/A                  NO        YES             N/A             NO            N/A

  7                  N/A                  YES       YES             N/A             NO            N/A

  8                 YES                   YES       YES             YES             NO            N/A

  9                  N/A                  YES        N/A            N/A             NO            N/A

  10                YES                   YES       YES             N/A             NO            YES

  11                 N/A                  N/A        N/A            YES             NO            N/A

RETAKE               N/A                  YES       YES             N/A             NO            YES

       Training Materials   SPRING 2011                                                                   Slide 40
Calculators & Reference sheets
   Only calculators provided by DOE may be used
        Calculators should be obtained through Evaluation Services (complete Extra Materials Order
         form)
   Visually Impaired students are allowed to use large key / large display calculators (provided
    through Evaluation Services)
   Calculators are ONLY allowed for mathematics tests in Grades 7 – adult and in Grades 8 and 11
    on the Science test
   Calculators may NOT be used in Grades 3 – 6 (this includes ESE students)


ALERT!! DO NOT allow rulers to be used for Mathematics. Except Grade 3 & 4 for Mathematics,
   Session 4 ONLY. Use of rulers on Mathematics Session 3 may be cause for invalidation


   Mathematics Reference Sheets
           Are provided for Grades 5 - Adult Mathematics only
   Science Reference Sheets
         Are provided for Science ONLY for Grades 8 and 11
   After the test – all Reference Sheets (both Math & Science) are to be collected and returned in the
    District Coordinator box

    Training Materials   SPRING 2011                                                                      Slide 41
Elementary School
Document Configuration

                                                             ITEM TYPE
GRADE                          DOCUMENT TITLE
                                                  Multiple Choice   Gridded Response

               Reading Test and Answer Book             
  3
               Mathematics Test and Answer Book         
               Writing Folder

  4            Reading Test and Answer Book             
               Mathematics Test and Answer Book                           

               Mathematics Test and Answer Book                           
               Reading Test Book
  5            Reading Answer Folder
                                                        

               Science Test and Answer Book             


  Training Materials   SPRING 2011                                                     Slide 42
Middle School
Document Configuration

                                                              ITEM TYPE
GRADE                          DOCUMENT TITLE
                                                   Multiple Choice   Gridded Response

               Reading & Mathematics Test Book
  6            Reading & Mathematics Answer Book
                                                                           

               Reading & Mathematics Test Book
  7            Reading & Mathematics Answer Book
                                                                           

               Writing Folder
               Reading & Mathematics Test Book
                                                                           
  8            Reading & Mathematics Answer Book
               Science Test Book
                                                                           
               Science Answer Book




  Training Materials   SPRING 2011                                                      Slide 43
High School
Document Configuration
                                                                      ITEM TYPE
GRADE                                    DOCUMENT TITLE           Multiple    Gridded
                                                                  Choice     Response
               Reading Test Book
  9            Reading Answer Folder                                 
               No Comprehensive Mathematics Test
               Writing Folder
               Reading Test Book
                                                                     
 10            Reading Answer Folder
               Mathematics Grade 10/Retake Test and Answer Book
                                                                               
                (paper-based accommodation only)
               Science Test Book
 11            Science Answer Book
                                                                               

               Reading Retake Test and Answer Book                   
Retake         Mathematics Grade 10/Retake Test and Answer Book
                                                                               
                (paper based accommodation only)
      Training Materials   SPRING 2011                                                  Slide 44
 Preidentified Student Labels
• Verify that the student is still enrolled and will be tested.
• Verify the information on the PreID Roster against the school’s student information
  database.
• Five elements MUST be correct on a student PreID label for Grades 4, 8, and 10 Writing,
  Grades 3-10 Reading and Mathematics, and Grades 5, 8, and 11 Science:
       Student name
       Student ID number
       District number
       School number
       Grade level
• Four elements MUST be correct on a student PreID label for RETAKE:
       Student name
       Student ID number
       District number
       School number
• The PreID Roster includes the complete Social Security Number (SSN) or Florida Student
  Number for each preidentified student.
       Even though the same file was used to create both the PreID rosters and the student PreID labels, only the last
        four digits of the SSN preceded by five Xs and followed by one X (XXXXX7884X) are printed on the labels.
       You are NOT required to grid the missing numbers of a SSN if using the pre-id label
       If hand-gridding ALL 10 digits must be filled in and gridded (NO BAR CODE to READ)


       Training Materials   SPRING 2011                                                                                   Slide 45
Incorrect or missing PreID
Information
• Incorrect elements on a student label that has been affixed to an
  UNUSED answer document
     Student grid sheet of a non-preidentified document MUST be gridded
      with the correct elements
     Document with incorrect label affixed should be returned with the NOT
      TO BE SCORED materials
• Incorrect elements on a USED answer document
     Student must, under the supervision of the test administrator, transfer
      his/her exact responses into a replacement answer document
     Ensure the replacement has the same form code for the following:
                  Grade 3 Reading Test and Answer Book
                  Grade 3 Mathematics Test and Answer Book
                  Grade 4 Reading Test and Answer Book
                  Grade 4 Mathematics Test and Answer Book
                  Grade 5 Mathematics Test and Answer Book
                  Grade 5 Science Test and Answer Book
                  Grade 10/Retake Mathematics Test and Answer Book
                  Reading Retake Test and Answer Book
    Training Materials   SPRING 2011                                            Slide 46
Sample Student Label




• Affix the label in the box in the lower left corner of the
  student grid sheet.
• Do not remove labels once they have been affixed.
• Do not place a label over another label.
 Training Materials   SPRING 2011                              Slide 47
 Student Grid Sheet
Registration Mark


    Student                               Grade Level/
    Information                         Content Assessed
    (must be completed
    by the student)
                                            Form Code

                                       Security Number Area



   Student
   Demographic
   Information




     Student
   Label Area                            Timing Tracks



  School Use Only
DNS and UNDO bubbles


                                                         Slide 48
       Training Mark
RegistrationMaterials    SPRING 2011
Placement of Security Numbers




 Training Materials   The Security Number will appear in these spaces.
                        SPRING 2011                                             49
                                                                         Slide 49
 Security Numbers
• A security number consists of a nine-digit number followed by a
  check digit.



• Written documentation of the number ranges must be maintained at
  all times during distribution and return of materials.
    Pre-populated Administration Record/Security checklist is provided with a
     list of security numbers for all secure documents assigned to each school
    A blank copy of the checklist is provided as a perforated page in
     Appendix C of the manuals.
            As directed by school coordinator, test administrator may use the pre-
             populated administration record/security checklist, a blank copy of the
             checklist, or may make his/her own comprehensive record of security
             numbers.
            Security number(s) of the document(s) assigned to and returned by each
             student should be recorded and verified at the completion of each day of
             testing.
            Security numbers of secure materials not already listed MUST be added to the
             record with the names of the students to whom the test materials are assigned.
    Training Materials   SPRING 2011                                                      Slide 50
Administration Record/
Security Checklist
Pre-populated version of the form that can be downloaded from
PearsonAccess into Excel




    Training Materials   SPRING 2011                            Slide 51
Administration Record/
Security Checklist (continued)
Blank version of the form (located in Appendix C of the manual)




  Training Materials   SPRING 2011                                Slide 52
REQUIRED ADMINISTRATION
INFORMATION
•   Schools must maintain the following information for each testing room:
•   Administration Record - Students assigned to the room (provide Student
    Name and Student ID Number)

•   Attendance Information – Present, Present but Invalidated, Absent,
    Withdrawn

•   Test Group Code/Group Identifier assigned by school coordinator

•   Security Checklist - Unique Security Numbers of the Secure Documents
    Assigned to Each Student

•   Security Log – tracks adults entering / leaving the testing room, monitoring
    assignments of test administrator(s) and proctor(s) regarding each area of
    the testing room

•   Seating charts for each day of testing are recommended

    Training Materials   SPRING 2011                                               Slide 53
Test Invalidation
Policies and Procedures
•   Purpose of test invalidation is to identify when the validity of test results has been
    compromised. The School Test Coordinator MUST:
           Contact the District Assessment Coordinator
           Contact the Parent/s
           DNS the answer sheet/book

•   Test administrators should discuss situations involving possible invalidation with the
    school assessment coordinator and the situation should be investigated immediately.

•   A test MUST be invalidated if any of the following circumstances occur:
           A student has an electronic device during testing
           A student is cheating during testing
           A student is disruptive during testing
    Situations involving possession of electronic devices, possible cheating, or disruptive behavior
    should be investigated and discussed with the school assessment coordinator, site administrator
    and District Coordinator before a final invalidation decision is made.


• Return ALL invalidated tests with the DNS bubble(s) gridded with all
  other TO BE SCORED (red-labeled) materials.
      This will ensure that the student’s record is on the electronic file, but the student
       will not receive a score.
    Training Materials   SPRING 2011                                                                   Slide 54
Test Invalidation
Policies and Procedures (continued)
A test MAY be invalidated if any of the following
circumstances occur:
  1. A student becomes ill and is unable to finish, OR a student is not
     allowed the correct amount of time.
  2. A student was given an accommodation not allowed on the
     FCAT/FCAT 2.0.
  3. A student was given an accommodation not on the student’s IEP,
     Section 504 plan, or ELL plan.
  4. A student was not provided an allowable accommodation listed on the
     student’s IEP, Section 504 plan, or ELL plan.
  5. An error occurs in test administration or procedures that could
     compromise the validity of the test results (e.g., students had access to an
        unauthorized visual aid that gave an unfair advantage).
      If the validity of the test has not been compromised and the student has not left
           campus, you may allow the student to return to the testing room during the
                   same school day for the remainder of the time left for the test
  Training Materials   SPRING 2011                                                        Slide 55
Defective Materials

Test Books
• If a defective test book is identified before
  testing, give the student a replacement book.
   Return defective books with the NOT TO BE
    SCORED materials.
• If a student discovers he/she has a defective
  test book during testing, give the student a
  replacement test book with the same form code.
   If the same form code book is not available, give the
    student a book with any form code, and bubble the
    replacement form code on the student grid sheet.
  Training Materials   SPRING 2011                          Slide 56
Defective Materials (continued)
Answer Documents
• If a defective answer document (answer folder, answer book,
  and test and answer book) is identified before testing, give the
  student a replacement document.
     Return defective documents with the NOT TO BE SCORED
      materials.
• DNS bubble MUST be gridded if any of the following
  circumstances occur:
    1. Document is defective and USED
    2. Student Name, Student ID Number, District Number, School
       Number, OR Grade Level (except for Retake) is INCORRECT on a
       label affixed to a USED document
    3. A student label has been placed over another student label on a
       USED document
   If any of the three circumstances occurs during testing, give the student
   a replacement document. When the student completes the session,
   he/she must, under the supervision of the test administrator, transfer
   the exact responses from the defective document to the replacement.
   Training Materials   SPRING 2011                                            Slide 57
Defective Materials (continued)

Answer Documents
• Under the following circumstances, it is NOT necessary to grid the
  DNS bubble if the document has been packaged properly for
  return with all other NOT TO BE SCORED materials.
    1. Preidentified document belongs to a student who has withdrawn
       before testing begins.
    2. Preidentified document belongs to a student who has been absent
       during the entire testing window.
    3. Document is defective and UNUSED.
    4. Preidentified information is incorrect and the document is UNUSED.




    Training Materials   SPRING 2011                                        Slide 58
Sample DO NOT SCORE (DNS) &
UNDO Bubbles
Writing Sample




Reading, Mathematics, & Science Samples




  Training Materials   SPRING 2011        Slide 59
Security Log

• Schools are required to maintain an accurate Security
  Log for each testing room.
• Anyone who enters a room for the purpose of monitoring
  a test MUST sign the log for that testing room.
    Applies for a short break, regardless of how much time he/she
     spends monitoring a testing room.
• A perforated Security Log can be found in Appendix C of
  the manuals.
• Blank document can also be found at
  www.PearsonAccess.com/fl under the Support tab.


  Training Materials   SPRING 2011                                   Slide 60
Security Log (continued)




  Training Materials   SPRING 2011   Slide 61
Test accommodations
   Test Accommodations are ONLY permissible for students with
      Current IEP
      Current 504 plan

      Current ESOL plan

     Only accommodations listed in Appendix A may be provided as
       appropriate
   Extended time does NOT mean UNLIMITED time
   ESE students should NOT be stopped when working diligently to
    complete the test (unless the school day ends)
   ESE students MUST finish a session BEFORE moving to additional
    sessions
   ESE students CANNOT return to previous sessions


    Training Materials   SPRING 2011                                 Slide 62
Testing Location Considerations

                         •     Use classrooms whenever possible.
                         •     Make sure that each room is free of distractions and has
                                       Comfortable seating
                                       Good lighting
                                       Sufficient workspace
                                       Adequate ventilation

                         •     Avoid testing in a cafeteria, gymnasium, auditorium, or
                               library whenever possible.
                         •     Make sure that:
                                     students are not facing each other when seated at tables.
                                     students are not in seating (stadium or staggered) that allows
                                      them to easily view other students’ answers.
                                     there is at least three feet between students.

                         •     Remove or cover all visual aids on student desks or
                               displayed in the room, such as posters showing
                               mathematical and scientific concepts.                                   Slide 63
 Training Materials   SPRING 2011
Supervise Test Administration
•   During testing, ensure that students:
      clear their desks of all materials except the appropriate test materials
      use only No. 2 pencils (mechanical pencils, ink pens, highlighters,
        crayons, colored pencils, markers, correction fluid, etc., are NOT
        permitted)
      do not have books, notes, scratch paper, or electronic devices of any
        kind (except FCAT/FCAT 2.0 calculator) during testing, even if they do
        not use them
      do not talk or make any disturbance
      work independently
      work in the correct session and record their answers in the appropriate
        area
•   Test administrators MUST NOT:
      talk with students about test items
      help students with their answers
      check through books
      return books to students after they have been collected
      discuss test items or answers with students even after all test materials
        have been returned and testing has been completed
    Training Materials   SPRING 2011                                               Slide 64
Test Administrator
Steps for Returning Test Materials to
School Assessment Coordinator

•   Verify that you have collected all required administration information.
•   Verify that your Security Log has been completed correctly.
•   Remove any stray Writing planning sheets, Writing prompt sheets, and/or
    Mathematics (Grade 5-AD) and Science (Grades 8 and 11) reference
    sheets and return them to the school assessment coordinator.
•   Check student demographic areas of grid sheets to ensure the following:
      No stray marks are on the preidentified/security number area or the registration
       marks.
      No stray marks or writing appear outside designated areas.
      Student has completed the required information (student name, school name,
       and district name) in the upper LEFT corner.
      DNS and UNDO bubbles are accurate.
•   Group materials using the cover sheets in Appendix C of the manuals.
•   Return all materials to the school assessment coordinator.
•   Complete the online Test Administrator Comment Form at
    www.PearsonAccess.com under the Support tab.

    Training Materials   SPRING 2011                                                      Slide 65
                              Session 3




Training Materials   SPRING 2011          Slide 66
Large Print (LP), Braille (BR) and
One-Item-Per-Page (OIPP)
Instructions for Completing Student Grid Sheets

IMPORTANT DISTINCTION:
• For LP users, the student grid sheet on the front cover of the large
  print answer document must be completed.
• For BR and OIPP users, the student grid sheet of the regular print
  answer book, answer folder, or test and answer book must be
  completed and included in each student's return envelope.
   Complete the student’s grid sheet in one of the following ways:
     Affix the student’s verified PreID label in the lower left corner of the grid
      sheet in the box that reads Place STUDENT LABEL here.
     If the student does not have a label, grid the student information with a
      No. 2 pencil.




   Training Materials   SPRING 2011                                                   Slide 67
 Prepare Students’ Special Documents
                                                                Location of Student Name and District
                              Special Documents
                                                                           /School Number
                        Large Print Writing Folder                     On the student grid sheet
                        Large Print Prompt Sheet                    On the front of the prompt sheet
                       Large Print Planning Sheet                  On the front of the planning sheet
                              Braille Writing Folder                       On the front cover
                                                                 In the upper right corner of each sheet
            Braille Final Writing Sheets/Braille Paper
                                                                      containing student responses
                                                                 In the upper right corner of each used
                             Braille Planning Sheets
                                                                            planning sheet
            Regular Print Writing Folder (braille only)                On the student grid sheet
                 Large Print Test and Answer Book                      On the student grid sheet
                                Braille Test Book                          On the front cover
                                                                 In the upper right corner of each sheet
                             Braille Answer Sheets
                                                                      containing student responses
    Regular Print Test Book (braille and one-item-per-page)                On the front cover
Regular Print Answer Document (braille and one-item-per-page)          On the student grid sheet
          One-Item-Per-Page Test and Answer Book
                    SPRING 2011
        Training Materials
                                                                            On the title page          Slide 68
LP and BR
Record Student Responses for Writing
• Students using large print materials will record their responses
  directly in the large print Writing folders.
     If a student provides verbal or signed responses, the test administrator
      MUST record the student’s responses directly in the large print Writing
      folder.
     Do not use a regular print folder.
• Students who use braille materials will record their responses on
  braille paper.
     Contractor will transcribe the student’s response from the braille paper
      into the regular print Writing folder.
     If a student provides a verbal or signed response, the test administrator
      MUST record the student’s response in the regular print Writing folder.
   If a student is using multiple learning media (e.g., a student uses
   braille materials and records his or her response in a large print
   Writing folder), make sure that the student’s complete response is in
   ONE answer document type.
   Training Materials   SPRING 2011                                               Slide 69
LP, BR, and OIPP
Record Student Responses for RMS
•   Students using large print materials will record their responses directly in the
    large print test and answer book.
      If a student provides verbal or signed responses, the test administrator MUST
       record the student’s responses directly in the large print book.
      Do not use a regular print answer document.
•   Students who use braille materials will record their responses on braille
    paper.
      Contractor will transcribe the student’s responses from the braille paper into the
       regular print answer book, answer folder, or test and answer book.
      If a student provides verbal or signed responses, the test administrator MUST
       record the student’s responses in the regular print document.
•   Students who use OIPP materials will record their responses in the OIPP
    test and answer book.
      School/district staff MUST transcribe the student’s responses from the OIPP
       book into the regular print answer book, answer folder, or test and answer book.

    If a student is using multiple learning media (e.g., a student uses braille
    materials and records his or her responses in a large print answer
    document), make sure that ALL of the student’s responses are in ONE
    answer document type.
       Training Materials SPRING 2011                                                       Slide 70
School Assessment Coordinator
Steps for Returning LP, BR, and OIPP to the
District Assessment Coordinator

• Verify that all distributed secure materials have been returned.
• Make copies of and file the following:
    Records of required administration information collected by test
      administrators
    All Security Logs
• Open each Special Document Return Envelope and verify that each
  envelope contains documents for one student only.
• Verify that each student grid sheet has been completed correctly or
  has a PreID label affixed.
• Verify DNS and UNDO bubbles.
• Complete a Document Count Form for each student by grade level
  and document type.
• Verify the completed information on the outside of each student
  envelope and seal the envelope.
• Place all TO BE SCORED and NOT TO BE SCORED materials into
  the boxes in which they arrived.
   Training Materials   SPRING 2011                                     Slide 71
                              Session 4




Training Materials   SPRING 2011          Slide 72
Escambia writes
•   Elementary Schools – Grades K-3 and 5
      Escambia Writes will be administered on May 4-6, 2011
      Subject Area Contact: Kelly Krostag, Language Arts, PH: 469-5409

•   Middle and High Schools – Grades 6, 7, & 9
      Escambia Writes will be administered at the same schedule as FCAT Writing (March 1-3,
         2011) Subject Area Contact: Kelly Krostag, Language Arts, Ph: 469-5409
      Test will be essay only
      Materials will be passed out AND returned at same time and place as FCAT Writing
      All materials will be returned in the same box in which they were delivered (save boxes)


                                       Return to Evaluation Services
                                             Friday, March 4
                                             before 2:00 P.M.


    Training Materials   SPRING 2011                                                              Slide 73
Writing Test Materials
School Boxes
School Boxes:
•     School Cover Memo
•     Packing List
•     School Assessment Coordinator Kit – clear plastic bag
        Document Count Forms
        Paper Bands
        Red Labels (TO BE SCORED Materials)
        Yellow Labels (NOT TO BE SCORED Materials)
        White Labels (Large Print and Braille), if applicable
•     Planning Sheets
•     Writing Prompt Sheets
•     Writing Folders

•     PreID Rosters (Separate Shipment)
•     PreID Labels (Separate Shipment)

Special Documents Boxes:
•     Special Document Kits, if applicable
        Large Print and Braille Cover Memo
        Document Count Forms
        Special Document Return Envelope(s)
        Test Materials




    Training Materials   SPRING 2011                             Slide 74
    RMS Test Materials
    School Boxes
School Boxes:
•   School Cover Memo
•   Packing List
•   PreID Rosters
•   PreID Labels
•   School Assessment Coordinator Kit – clear plastic bag
         Document Count Forms
         Paper Bands
         Peach Labels (TO BE SCORED – Grade 3 and Retake Materials)
         Red Labels (Grades 4-11 TO BE SCORED Materials)
         Yellow Labels (NOT TO BE SCORED Materials)
         White Labels (Large Print, Braille, and One-Item-Per-Page Materials), if applicable
         FCAT 2.0 Rulers (Grades 3 and 4 Mathematics only)
•   Reference Sheets
•   Work Folders, if applicable (CBT Grade 10/Retake Mathematics)
•   Reading Passage Booklets, if applicable (CBT Reading Retake
    accommodation)
•   Reading, Mathematics, and Science Test Books, Test and Answer Books,
    Answer Books, and Answer Folders
      Training Materials   SPRING 2011                                                          Slide 75
RMS Test Materials
School Boxes (continued)

Special Document Boxes:
•   Special Document Kits, if applicable
           Special Documents Cover Memo
           White Labels (Large Print, Braille, and OIPP Materials)
           Document Count Forms
           Special Document Return Envelope(s)
           Test Materials


•   Save the original boxes for returning large print, braille, and
    OIPP materials.




    Training Materials   SPRING 2011                                  Slide 76
School assessment coordinator
responsibilities Before Testing
   Receive Test Materials
      Materials MUST be inventoried immediately for missing items
   Develop Testing Plan for School
       Times
      Locations

      Security Arrangements

      Track Security Numbers

      Assign Test Group Codes

   Train Test Administrators
   Make sure Test Accommodations are provided
   Train & Assign Proctors / Volunteers




    Training Materials   SPRING 2011                                 Slide 77
School assessment coordinator
responsibilities Before Testing (continued)
Test Group Codes

The test group code, a four-digit number, acts as a security measure to
  identify groups of students tested together

The test administration scripts in the manual contain instructions for
  students to grid the code on page two of their Writing Folder and on
  the back of their answer documents for the RMS tests

Test Group Codes Required for:
Writing, Reading, Mathematics, Science, & Retakes: Grades 3 – AD




   Training Materials   SPRING 2011                                       Slide 78
School assessment coordinator
responsibilities Before Testing (continued)
Test Group Code assigned formats (ALL tests):
Four digit number:
           Grade 3 begins with 3000
           Grade 4 begins with 4000
            Grade 5 begins with 5000
            Grade 6 begins with 6000
            Grade 7 begins with 7000
            Grade 8 begins with 8000
            Grade 9 begins with 9000
            Grade 10 begins with 1000
            Grade 11 – adult begins with 2000
            Retakes ONLY-- begins with 2000 (NO change with grade)


   Training Materials   SPRING 2011                                  Slide 79
School assessment coordinator
responsibilities Before Testing (continued)
•   Assign one code to each testing room
•   The same room may be used for various subjects within a grade level
    without having to reassign a new test group code (if the group of students
    assigned to the room remains the same)
•   If a room is used for both regular administration and make-up sessions, a
    different test group code must be assigned for the make-up sessions.
•   Purpose of the Test Group Code is to ensure that a distinct code is provided
    for each group of students tested in the same setting


                         Responsibilities during testing

   Supervise Test Administration & Maintain Test Security
   Contact Evaluation Services immediately for test administration questions /
    issues
   Supervise Make-up Administration
    Training Materials   SPRING 2011                                               Slide 80
 Fcat writing & rms
 return schedule

                     Date                                Event

        Friday, March 4th*                All Writing test materials returned to
                                            Evaluation Services by 2:00 PM
       Thursday, April 7th                All Retake test materials returned to
                                            Evaluation Services by 2:00 PM
       Friday, April 22nd                All Reading Mathematics and Science
(Good Friday-Teacher Plan Day)           Materials returned to the Warehouse
                                                      by 2:00 PM


                  * This INCLUDES ALL Secondary Escambia Writes Materials




    Training Materials   SPRING 2011                                               Slide 81
    School test Coordinator
    Prepare Test Materials for Return to
    District Assessment Coordinator
•   Verify that all distributed secure materials have been returned.
•   Check for and remove all stray Writing planning sheets, Writing prompts
    sheets, and/or Mathematics and Science reference sheets from test
    documents. Sheets left in test documents interfere with the scanning process.
•   Make copies of and file the following:
      records of required administration information collected by test administrators
      all Security Logs
•   Verify DNS and UNDO bubbles.
•   Use cover sheets to separate test materials into stacks (by grade level and
    document type) in the following order:
           Your School’s TO BE SCORED Documents
           Home Education Program TO BE SCORED Documents
           McKay Scholarship Program TO BE SCORED Documents
           FTC Tax Credit Scholarship Program TO BE SCORED Documents
           District Virtual Instruction Program TO BE SCORED Documents
           Florida K-8 Virtual School Continuity Program TO BE SCORED Documents
               •    Formerly Connections Academy—all grade levels tested
               •    Formerly Florida Virtual Academy—all grade levels tested
      All NOT TO BE SCORED Materials
         Training Materials   SPRING 2011                                                Slide 82
Prepare Your School’s
TO BE SCORED Documents for Return
• Complete a separate Document Count Form for each grade level
  and document type.
    Verify the accuracy of the NUMBER OF TO BE SCORED
     DOCUMENTS (Box 5) on the count form. An inaccurate number on the
     form will delay the scanning process.
    Verify that you have included all documents from make-up sessions
     before you complete each form.
    Do not combine documents for more than one grade level and
     document type under the same count form.
    Do not copy blank document count forms. If you need additional forms,
     contact your district assessment coordinator.
• Place each completed Document Count Form on top of the first
  stack of corresponding TO BE SCORED answer documents.
• Complete and secure Paper Bands.
    Do not use staples, paper clips, or tape to seal the bands.

   Training Materials   SPRING 2011                                          Slide 83
Document
Count Form




Make sure the count
you enter is
accurate; inaccurate
counts can delay the
scoring process.




      Training Materials   SPRING 2011          84
                                         Slide 84
Paper Band




 Training Materials   SPRING 2011   Slide 85
Prepare Home Education Program
TO BE SCORED Documents for Return
• Complete a Document Count Form for each grade level and
  document type.
     Verify the accuracy of the NUMBER OF TO BE SCORED
      DOCUMENTS (Box 5) on the count form. An inaccurate number on the
      form will delay the scanning process.
     Verify that you have included all documents from make-up sessions
      before you complete each form.
     Do not combine documents for more than one grade level and
      document type. Do not copy blank count forms. If you need additional
      forms, contact your district assessment coordinator.
     In the space labeled School Name, write Home Education Program.
     In the space labeled District Number , write 17, in the box labeled
      School Number, write 9998.
• Place each completed Document Count Form on top of the
  appropriate stack of TO BE SCORED Home Education Program
  documents.
• Complete and secure Paper Bands.
             use staples, paper clips, or tape to seal the bands.
     Do notSPRING 2011
   Training Materials                                                        Slide 86
Prepare McKay Scholarship Program
TO BE SCORED Documents for Return
(Private School Students Only)

• Complete a Document Count Form for each grade level and
  document type.
     Verify the accuracy of the NUMBER OF TO BE SCORED
      DOCUMENTS (Box 5) on the count form. An inaccurate number on the
      form will delay the scanning process.
     Verify that you have included all documents from make-up sessions
      before you complete each form.
     Do not combine documents for more than one grade level and
      document type. Do not copy blank count forms. If you need additional
      forms, contact your district assessment coordinator.
     In the space labeled School Name, write McKay Scholarship Program.
     In the space labeled District Number write 17 and, in the box labeled
      School Number, write 3518.
• Place each completed Document Count Form on top of the
  appropriate stack of TO BE SCORED McKay Scholarship Program
  documents.
• Complete and secure Paper Bands.
             use staples, paper clips, or tape to seal the bands.
     Do notSPRING 2011
   Training Materials                                                         Slide 87
Prepare Virtual School TO BE
SCORED Documents for Return

• District Virtual Instruction Program
    Materials for these students should be packaged for return using
     YOUR district number (17) and school number of the student’s
     school of enrollment (7001).
    Complete Document Forms for these TO BE SCORED
     documents.




   Training Materials   SPRING 2011                                     Slide 88
   Special Programs Chart
                                            District   District                      School
          Program                                                 School Name
                                            Name       Number                        Number
                                                                  Home Education
       Home Education                       Escambia     17                           9998
                                                                     Program

     McKay Scholarship                                                McKay
                                            Escambia     17                           3518
  (private school students)                                         Scholarship

      Florida Tax Credit
                                              FTC        97            FTC            9999
         Scholarship

  District Virtual Instruction                                    Escambia Virtual
                                            Escambia     17                           7001
           Program                                                    School

  Florida K-8 Virtual School                                         Formerly
     Continuity Program                       N/A        71         Connection        7078
 (formerly Connection Academy)                                       Academy
  Florida K-8 Virtual School
                                                                  Formerly Florida
     Continuity Program                       N/A        50                           7079
                                                                  Virtual Academy
(formerly Florida Virtual Academy)



         Training Materials   SPRING 2011                                                     Slide 89
Writing
Return Label Reference Chart
                                    Materials Included              Label Color
TO BE SCORED Answer Documents                                             RED

NOT TO BE SCORED Materials                                             YELLOW
Large Print and Braille Materials (TO BE SCORED and NOT TO BE
                                                                        WHITE
SCORED documents and braille notes)
                                                                District Coordinator
• Non-secure materials (manuals, unused paper bands, unused      Box (White label)
    Document Count Forms, etc.)                                  provided by Evaluation
                                                                Services --to be placed on
•   Planning Sheets (used and unused)                             ALL four sides of the
                                                                         box(es)

• Original Administrative Materials:
 Administration Record/Security Checklist
 FCAT Security Log                                              Security Envelope
                                                                 provided by Evaluation
 Missing materials/breaches of admin form & copies of any              Services
    document required of explanation
 Copy of Document Count Forms

     Training Materials   SPRING 2011                                                        Slide 90
Writing
Packaging
Diagram




  Training Materials   SPRING 2011   Slide 91 91
Writing
Packaging
Diagram
Special
Documents




  Training Materials   SPRING 2011   Slide 92
                                            92
  Reading, Mathematics, and Science
  Return Label Reference Chart

                               MATERIALS INCLUDED               LABEL COLOR            MANUAL REFERENCE


Grade 3 and Retake TO BE SCORED Answer Documents                   PEACH               Page 232--Steps 1-5

Grades 4-11 TO BE SCORED Reading & Mathematics Answer
                                                                     RED               Page 232--Steps 1-5
Documents

NOT TO BE SCORED Materials                                        YELLOW               Page 234--Steps 1-4

All Special Document Materials                                      WHITE              Page 274--Steps 12-15

                                                            District Coordinator’s
                                                            box(es)-- (White labels
Non-secure materials (manuals, unused paper bands, unused    provided by Evaluation          Page 234
Document Count Forms, unused braille paper, etc.)           Services to be placed on
                                                                                           Steps *1 & 2
                                                               all four sides of the
                                                                      boxes)            *Bullets 1 & 4 only



Original Administrative Materials:
       Records of Required Administration Information                                      Page 234
                                                             Security Envelope
       Security Logs                                        (Provided by Evaluation          Step 1
                                                                    Services)              Bullets 2 & 3
       Copies of Document Count Forms

        Training Materials   SPRING 2011                                                                   Slide 93
RMS
Packaging
Diagram




  Training Materials   SPRING 2011   Slide 94
                                            94
RMS
Packaging
Diagram
Special
Documents




  Training Materials   SPRING 2011   Slide 95   95
School assessment coordinator’s
responsibilities after testing

• Verify ALL materials are returned
     Fill out RETURN RECEIPT (both copies) and verify box count
      per line before returning materials
     Place all paperwork in SECURITY RETURN ENVELOPE




   Training Materials   SPRING 2011                                Slide 96
                            Questions?



Training Materials   SPRING 2011         Slide 97
           Don’t forget to Pick up
                     testing materials in
                     Evaluation Services
          immediately following
Training Materials   SPRING 2011
                                   this workshop   Slide 98

				
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