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									                                    STATEMENT OF WORK

          Direct Geothermal /Ground Source Heat Pump (GSHP) Renewable Energy
                 Feasibility Studies, Environmental Assessments, Test Boring,
      Schematic Design and Statement of Work Support for the Sacramento (Mather) VA
                                        Medical Center.


 1.1 General.

         This project will consider the suitability of installation of a direct geothermal (DG)
         system or a ground source heat pump (GSHP) system at the Sacramento (Mather) VA
         Medical Center, 10535 Hospital Way, Sacramento, CA 95655.

         The project will consist of the following tasks and sub-tasks:

         1) Task 1, Feasibility Study (FS)

         2) Task 2 (Option), Environmental Assessment (EA)
            a) Geothermal Well Drilling Environmental Assessment
            b) Design/Build Environmental Compliance Review (option)

         3) Task 3 (Option), Test Well Drilling
            a) Test Well Drilling
            b) Analysis Report

         4) Optional Task 4, Schematic Design and Statement of Work (SOW) Support
            a) Schematic Design Effort
            b) SOW Support
            c) Design Reviews

         5) Optional Task 5, Soil Sampling

 1.2 Period of Performance

         The anticipated completion of this project is 195 calendar days after receipt of the ―notice
         to proceed (NTP).’’
 1.3 Pricing Schedule

      Item         Description                                            Price

      0001:        Feasibility Study (FS)                     $_______________________

      0002:        Environmental Assessment (Option)

      0002AA:      Well Drilling EA:                          $_______________________

      0002AB:      Design/ Build EA Review Project            $_______________________

      0003:        Test Well Drilling (Option)

      0003AA:      Test Well Drilling 1,000 ft depth          $_______________________

      0003AB:      Test Well Drilling every 50 ft below 1,000 ft       $________________

      0003AC:      Analysis Report                            $_______________________

      0004:        Schematic Design & SOW Support (Option)

      0004AA:      Schematic Design                           $_______________________

      0004AB:      SOW Support                                $_______________________

      0004AC:      Design Review for Design Build Project $__________________

      0005:      Soil Sampling (Option)                  $_______________________

                       TOTAL CONTRACT PRICE:                  $_______________________

**Please only give pricing for the provided line items listed above. No voluntary alternates or
pricing formats will be accepted. Please provide pricing for all line items, including options.
Pricing shall be all-inclusive to provide all labor, tools, materials and travel required to complete
each task.**

1.4      Background.

         1) The Department of Veterans Affairs (VA) desires to meet the Energy Policy Act of
            2005 renewable energy goals through the use of both on-site installations and the
            purchase of renewable energy certificates and green power. This Act, also known as
            EPA Act 2005 (Public Law 109-58), was signed into law on August 8, 2005. Subtitle
          A of H.R. 6, Federal Programs, re-established a number of Federal agency goals and
          amended portions of the National Energy Conservation Policy Act (NECPA).

       2) Section 203 of the EPAct 2005 requires that of the total amount of electric energy the
          Federal government consumes during any fiscal year, the following amounts shall be
          renewable energy:

          a) Not less than 3 percent in fiscal years 2007 through 2009,
          b) Not less than 5 percent in fiscal years 2010 through 2012, and
          c) Not less than 7.5 percent in fiscal year 2013 and each fiscal year thereafter.

       3) For purposes of determining compliance, the amount of renewable energy shall be
          doubled if:

          a) The renewable energy is produced and used on-site at a Federal facility;
          b) The renewable energy is produced on Federal lands and is used at a Federal
             facility; or
          c) The renewable energy is produced on Indian land and used at a Federal facility.

       4) The Department of Energy Federal Energy Management Program issued the
          Renewable Energy Requirement Guidance for EPACT 2005 and Executive Order
          13423 to provide additional information to assist agencies in meeting the EO13423
          and the EPACT 2005 Requirements.

 1.2 Purpose.

       1) Energy Initiatives. In order to develop energy investment initiatives to move the VA
          from previously verified or adjusted status quo baseline to a state of improved energy
          consumption and cost effectiveness, VA needs to develop applicable investment
          initiatives. The Feasibility Studies (FS) and Environmental Assessments (EA) will
          serve as the investment tools used for the identification of potential energy
          conservation and cost saving opportunities available through the development of a
          study to identify VA sites (including VHA facilities) that have the highest potential
          for direct geothermal installation applications. The Schematic Design and SOW
          Support will ensure that the VA receives quality proposals from Offerors and awards
          to the most capable contractor.

       2) Alternative Funding. The VA desires assistance in determining the optimal method
          for financing new renewable energy systems that are the most beneficial in the long
          term to the VA. Alternative financing methods such as enhanced use leasing, energy
          savings performance contracts, and utility energy savings contracts, could mean that a
          3rd party owns, operates, and maintains the renewable energy system.

1. General. The contract is presented with 4 work tasks to support the direct geothermal
   renewable energy projects:

   1) Task 1: Feasibility Studies (FS) to assess the potential for the installation of direct
      geothermal systems; it will consider site conditions, existing mechanical systems
      conditions and a financial analysis for a system installation, including alternative
      financing possibilities.

   2) Optional Task 2: Environmental Assessment (EA) or Categorical Exclusion shall
      evaluate potential direct, indirect, and cumulative impacts on environmental and land
      use resources of the following projects at the VA facility specified in this solicitation.

   3) Optional Task 3: Drilling of a test well to find ground water temperatures to support
      development of a direct use geothermal well.

   4) Optional Task 4: Schematic Design Effort and SOW Support will assist the VA in
      developing quality RFP package and receiving quality proposals for any design/ build
      project resulting in a particular site selection.

   5) Optional Task 5: Soil sampling for Ground Source Heat Pump include Drilling of a
       test well to find soil thermal conductivity and drilling log.

2. Interested Parties.

   1) The Contractor shall maintain a list of ―interested parties‖ identified while performing
      the SOW. Interested parties are agencies (e.g., State Historic Preservation Office) or
      individuals who have been consulted or expressed interest in the action VA is

   2) The Contractor shall mail the Final Report copies per VA direction to interested
      parties from the Sources Contacted List.

3. Report Format.

   1) The Contractor shall prepare and submit all draft and final reports to the Contracting
      Officer’s Technical Representative (COTR). Final Reports shall be prepared in 6
      copies on standard white bond paper or formatted sheets, 8 1/2 x 11 inches [216 mm
      x 279 mm], bound in three-ring notebooks. The Contractor shall also submit 3 copies
      of electronic files in original and .pdf formats on CDs to the COTR.

   2) All reports shall be:

       a) In the final prescribed format
       b) Reflect resolution of all COTR comments
       c) Be written in layman’s language with limited technical terminology
        d) Not contain technical, statistical, or scientific terminology without providing
           related explanatory information
        e) Include a Table of Contents and Appendices
        f) Include a glossary of terms or explanations
        g) Contain all contract numbers, date prepared, logo of the company, address,
           telephone number, and other pertinent information

 4. COTR Review of Reports. The COTR will review all draft and final reports to verify
    completeness of the report and compliance with contract requirements. The reviews by
    the COTR are not to be interpreted as resulting in an approval of the Contractor quality of
    the work toward meeting contract requirements but are intended to discover any
    information which can be brought to the Contractor's attention which might prevent
    costly errors and misdirection. The Contractor shall remain completely responsible for
    completing the all reports in full compliance with the requirements of the contract.

        a) Constructive and corrective comments generated during the COTR review will be
           provided to the Contractor by the COTR with a copy to the VA National Energy
           Business Center (NEBC) Contracting Officer (CO). The Contractor shall respond
           to the comments within the timeframes approved by the CO.

        b) The Contractor shall respond to all report review comments in writing to the
           COTR and CO, indicating one of the following: (1) Adoption and action taken,
           (2) Adoption with modifications and action taken, (3) Alternative resolution and
           action taken, or (4) Rejection.

        c) In cases other than unqualified adoption, the Contractor shall provide a statement
           as to why the reviewer's comments and/or recommendations are inappropriate.
           Any disagreements will be referred to the CO for a final decision. Report review
           comments shall not relieve the Contractor from compliance with terms and
           conditions of this contract.

 5. Report Signature. Each report shall be signed by the Contractor personnel who prepared
    the report and/or is responsible for its preparation.

 6. Report Acceptance. Government Acceptance (and for purpose of payment) occurs after
    the delivery of the Final Report by the Contractor and review by COTR and resolution of
    comments of the Final Report. Acceptance will be made by the COTR with a copy to the

Task 1 - Feasibility Study

 1. General. The Contractor shall conduct technical and economic feasibility assessments for
    each of the selected sites. The Contractor shall gather all information from the site,
    analyze and provide insight into the operating profile of the facilities and their
    consequent suitability for a direct geothermal system conversion and shall recommend
   the most feasible solution for the specified site, including the potential for alternative

   Site Visit.

   1) The purpose of the site visit is for the Contractor to observe and evaluate existing
      field conditions and collect relevant data as necessary to accomplish the work. The
      Contractor’s site visit shall consist of an adequate number of specialized personnel.
      Follow-up site visits may be needed during the process of the report preparation, if
      deemed necessary and approved by the CO. Reports summarizing the conditions
      observed, personnel contacted, and data gathered during the visits shall be included in
      the Draft and Final reports.

   2) The Contractor shall provide a ―Site Visit Plan‖ in accordance with Section 3.8,
      Schedule of Deliverables, listing the planned subject matter expert (SME) personnel.

   3) During the site visit, walkthroughs of the potential areas shall be conducted. VA
      facility personnel will escort and participate in each site visit walk-through of all
      areas of the facility to provide appropriate assistance, access and information. The
      Contractor shall obtain appropriate measurements and coordinate data collection of
      key equipment operating parameters during the walk-through.

   4) The Contractor shall also verify through inspection and testing (with COTR approval
      and supervision) the location, capacity and condition of all utilities, including
      mechanical and electrical equipments, effected by any geothermal system installation.

3. Data Collection.

   1) The COTR will provide the Contractor updated billing histories for facility heating,
      water heating energy, etc., (natural gas, fuel oil and coal for example), as required.

   2) As a minimum, the following information shall be coordinated, obtained, gathered
      and/or collected by the Contractor for each site:

       a)   hot water/steam usage
       b)   possible hot water/steam distribution system modification
       c)   all available incentives, grants, and rebates
       d)   tariff information
       e)   site drawings
       f)   any potential or existing adverse conditions for geo-thermal projects at this site
       g)   Description of site operations

4. Technical Analysis and Design Determination.

   1) The Contractor shall determine the feasibility of installing a direct geothermal system
      to meet the facility requirements within Contractor-stated temperature and heat
       transfer parameters. Contractor shall discuss design options dependent upon potential
       test well drilling results. In the process, the Contractor shall perform detailed
       technical analyses, determine energy balance, investment cost and the economic merit
       of the alternatives recommended. The Contractor shall graph monthly utility loads
       and shall also use computer modeling of the utility bills to ensure that savings
       predictions are modeled on real tariffs.

   2) Using a minimum of two years of data, the Contractor shall develop facility energy
      baseline models. Component baseline models shall be represented using the most
      relevant physical parameter(s) as the independent variable(s). The baseline energy
      models shall be developed using one or more of the following types of data:

       a) Short-term measured data obtained from data loggers or the EMCS system
       b) Long-term hourly or 15-minute whole building energy data, such as cooling and
          heating consumption, water heating energy consumption
       c) Utility bills for heating/ cooling and hot water

   3) The Contractor shall determine mechanical equipment capacities, utility locations and
      potential interconnection points for the potential new systems based on the as-built
      blueprints, drawings and schematics for each facility, if available.

   4) The Contractor shall determine the system to meet or exceed peak demand by
      analyzing and determining the requirements of the facility.

   5) Calculations shall be titled with each analysis clearly indicating subject/ problem
      being studied, applied references, assumptions, and analysis of answer. The
      Contractor shall:

       a) Determine the appropriate system size and hot water/ heating production potential
       b) Provide a conceptual layout and initial design of system

5. Financial Analysis.

   1) General. The evaluation shall contain sufficient information of proposed capital
      investments that are expected to reduce the long-term operating costs of the options
      proposed under this contract for the Government to determine whether the proposed
      options are economically feasible. The Contractor shall conduct a comprehensive
      financial analysis for the identified options. The Contractor shall determine if any
      significant energy conservation opportunities exist as a result of the project

   2) The Contractor shall provide detailed estimated costs to implement project, including
      new equipment, labor, Operation and Maintenance (O&M) costs, Contractor’s
      overhead & profit, and other relevant costs, including the source of the data/ cost.
      The Contractor shall cross-check these estimates against other known metrics.
   3) The Contractor shall compute Life Cycle Cost (LCC) for project alternatives,
      compare project alternatives in order to determine which has the lowest LCC,
      perform annual cash flow analysis, and compute net savings (NS), savings-to-
      investment ratio (SIR), and adjusted internal rate of return (AIRR) for project
      alternatives over their designated life-cycle period.

   4) The Contractor shall evaluate the following financing options for geothermal systems
      at the specified site:

      a)   Energy Savings Performance Contract (ESPC)
      b)   Utility Energy Services Contract (UESC)
      c)   Enhanced Use Leased (EUL)
      d)   Direct Funding

   5) The Contractor shall analyze whether the operating and investment costs result in
      sufficient rates of return after debt obligation. In the analysis, the Contractor shall
      evaluate design and installation costs of the geothermal system; operating costs
      including fuel purchased, operating labor, chemical, and maintenance; and
      investment-associated cost including (but not limited to) investment tax credits,
      depreciation, local property taxes, and insurance.

   6) The contractor shall evaluate the potential impacts of utility and or state rebate and
      tax incentive programs designed to encourage the use of geothermal systems. The
      Contractor shall account for any varying incentives due to system capacity and shall
      analyze proposed systems at varying capacities to maximize any incentives available
      at that location. Contractor shall clearly state proposed cost for systems both with
      and without such incentives.

6. Design and Construction Requirements.

   1) The Contractor shall coordinate with the site and evaluate long-range facility
      planning constraints to determine logistical and environmental barriers that may
      impact the project. Such issues include (but are not limited to) historical buildings,
      state regulations, planned or pending building modifications, and anticipated change
      in facility use. Buildings that anticipate a change in use or are to receive major
      modifications should not be considered viable locations.

   2) The Contractor shall establish and document potential locations for the geothermal
      project detailing any physical limitations that may impede construction such (but not
      limited to) noise and pollution from geothermal systems and physical dimensions of
      different prime movers and their ancillary equipment that would influence equipment

   3) The Contractor shall identify site difficulties including (but not limited to) poor
      access and the facility’s preferences for contractors including modifiers for security
      precautions, rigging, structural enhancements and modifications to the facility that
        will impact the project cost. The Contractor shall provide recommendations on how
        to minimize the impact of construction on patient care when performing a
        construction project of this type at an operating medical center. Recommendations
        shall include how to pre-arrange and schedule for interconnections to the existing
        building and utility systems with minimum interruption possible.

     4) The report shall include an estimate of approximate number of days for construction
        completion and include time required to obtain all necessary permits and approvals.
        These days may change due to special requirements in the project, abnormal seasonal
        variations in weather or climatic conditions, and etc.

     5) The report shall include detailed descriptions for required site work and site
        preparation and anticipated issues/ concerns during construction such as (but not
        limited to) disposal of materials (including hazardous materials), site and building
        access, excavation and foundation issues, environmental and safety issues, economic
        impacts, permits and requirements impacts, and chemical/ hazardous materials

 7. Final Report.

     1) Summarize findings
     2) Rank conceptual designs in terms of effectiveness and desirability
     3) Provide overall recommendation for proposed system installation

Task 2 - Environmental Assessment or Categorical Exclusion (Option)

 1. General.

     1) Purpose. Prepare an EA or Categorical Exclusion for the proposed action to ensure
        VA compliance with the regulations set forth by the Council on Environmental
        Quality implementing the provisions of the National Environmental Policy Act
        (NEPA), Title 40 CFR Parts 1500 – 1508; and VA Regulations, Environmental
        Effects of VA Actions, Title 38 CFR, Part 26 (51 FR 37182, October 20, 1986).

     2) Definition. NEPA Part 1508.9 defines an Environmental Assessment as ―. . . a
        concise public document . . . that serves to briefly provide sufficient evidence and
        analysis for determining whether to prepare an environmental impact statement or a
        finding of no significant impact."

 2. EA Draft and Final Report Requirements. The EA Final Report shall include (but not be
    limited to):

     1) Brief Project Scope. The EA shall evaluate potential direct, indirect, and cumulative
        impacts on environmental and land use resources of drilling a test well at the VA
     2) Summary Sheets. The Contractor shall use the VA Environmental Assessment
        Summary Sheet (Attachment A) as a guide to summarize the environmental analysis
        of the proposed action. In the Draft and Final EA reports, the Contractor shall
        incorporate a discussion of the various alternatives to this action, including the ―no-
        action‖ alternative. Attachment B contains a Sample Table of Contents for the
        complete EA report deliverable.

     3) Environmental Assessment Description. The Contractor shall provide a written
        description of each affected environmental attribute that includes (but is not limited
        to) the following:

        a) Description of the existing condition
        b) Analysis of any identified environmental impacts
        c) Detailed description of measures required to mitigate adverse environmental
           impacts to an acceptable level, if possible
        d) Statement concluding what unavoidable adverse impacts would remain after

     4) Finding of No Significant Impact (FONSI). The Contractor shall provide, as
        applicable, the FONSI documentation to support their environmental assessment for
        the Contracting Officer’s use. The FONSI shall be included as an appendix to the
        final EA document.

     5) Contractor shall assist VA to obtain all required local permits for the test well

Optional Task 3 –Test Well Drilling

 1. General. The installation of a test well at the site(s) is required in order to confirm that
    geothermal conditions (including but not limited to thermal conductivity and temperature
    stability) will support the proposed project. The intent is to drill a test well that could be
    useful for further development of a direct use geothermal well.

     a. The Contractor shall provide all labor, materials (including casing, packing,
        associated grout to surface, well cap and pad) and supervision necessary to perform
        well drilling operations and successfully provide a complete and usable well.

     b. The contractor shall be knowledgeable in local and state code requirements and
        identify and obtain all necessary permitting prior to mobilizing.

     c. Before start of work, the Contractor shall submit for approval a detailed plan and
        well design along with permitting requirements and testing protocol.
     d. The well finished depth should be from 1,000 feet to 1,600 feet depending upon the
        underground hot water with a 6‖ nominal bore and 8‖ nominal 29 Lbs/ft (0.365‖)
        steel casing or other agreed upon materials that meet state and local code

     e. Contractor shall remove all material from site and dispose of properly in a
        responsible manner.

     f. The well must be kept in a disinfected state during and after completion of the well
        drilling using national ground water association standards.

     g. The well head shall be set in a manhole trench and sealed with a standard water well
        sanitary well head. Manhole details and well head seal shall be submitted for
        approval prior to drilling.

     h. Well Testing.

        i) The well shall be tested for a minimum of 24 hours to determine the well drawn
           down and verification that the well is not perched water

        ii) The well shall be tested at every 100 ft from 0-1000 ft down and every 50 feet
            thereafter to finished depth for water temperature in a static state and a pumping
            state below the pump (reference temperature gradient testing)

     i. During the pump test the Contractor shall determine the appropriate location for the
        water being pumped out. The Contractor must receive concurrence from facility staff
        that the proposed location for disposal of the water being pumped from the well is
        acceptable to the facility.

     j. Work shall include necessary field and laboratory tests including water

     k. The well water must be tested for primary Federal Housing Administration (FHA)
        drinking quality standards by a test laboratory approved by the state and well

2.   Submittals. The following submittals are required under Task 3:

     a. Contractor shall submit for approval a written test well design and testing protocol

     b. Contractor shall submit for approval prior to drilling manhole details and well head

     c. The Contractor shall provide a written report to the VA to include (but not limited to)
        the analyses of the soil testing, production rates, pressure declines, and temperature
        changes and how they influence the performance of the reservoir. Three (3) copies of
        this report plus one (1) electronic copy using (PDF format) (CD) shall be submitted to
        the COTR.

    d. The Contractor shall prepare applications and supporting documents, and contact
       local authorities to obtain all necessary permits for test well drilling.

Optional Task 4 - Schematic Design Effort and SOW Support

 1) General. The Optional Task 4 is to provide Contractor support of the VA in developing
    procurement language to solicit geothermal system and installation design services, and
    the development of evaluation factors for source selection. The Contractor shall also
    provide technical advice to the VA during proposal reviews and contract negotiations
    with potential design/build contractors, and provide guidance on system designs
    submitted by potential design build contractors.

 2) Schematic Design and RFP Development.

    a. Based upon the recommendations of the Feasibility Study and the well drilling testing
       results, the Contractor shall provide a schematic design for each site as provided
       under the option to be used for the basis of a design/ build contracting effort.

    b. The Contractor shall develop the technical description for the system to be procured
       for each site to be used as the basis of an RFP. To the extent possible, the Contractor
       shall standardize the RFP language to be used for the proposed geothermal projects
       resulting from this contract.

 3) Technical Advisor. The Contractor shall:

    a. Provide guidance on evaluation factors to be included in proposal reviews

    b. Provide written review comments on technical proposals received for the projects

    c. Assist the VA as requested when negotiating the contract with the selected bidder on
       the technical design aspects of the project.

 4) Provide Guidance on System Design. Review installation designs submitted by selected
    Contractors. The review will include EA compliance, mechanical HVAC drawings, and
    major equipment specifications when designs are approximately 80% complete. Provide
    written review comments focusing on ensuring environmental compliance and potential
    design enhancements that will increase the likelihood of a successfully operating system.

Optional Task 5 – Soil Sampling for Ground Source Heat Pump

 1. General. The soil sampling at the site(s) is required in order to confirm that geothermal
    conditions will support the ground source heat pump project.
     a. The Contractor shall provide all labor, materials and supervision necessary to perform
        soil sampling operations and successfully provide the soil thermal conductivity and
        drilling logs.

     b. The contractor shall be knowledgeable in local and state code requirements and
        identify and obtain all necessary permitting prior to mobilizing.

     c. Before start of work, the Contractor shall submit for approval a detailed plan and
        drilling design along with permitting requirements if necessary.

     d. The drilling finished depth should be 200 feet below ground

     e. Contractor shall remove all material from site and dispose of properly in a responsible

     f. Work shall include necessary field and laboratory tests

2.   Submittals. The following submittals are required under Task 3:

     a. Contractor shall submit for approval a written drilling design

     b. The Contractor shall provide a written report to the VA to include (but not limited to)
        the analyses of the soil sampling data. Three (3) copies of this report plus one (1)
        electronic copy using (PDF format) (CD) shall be submitted to the COTR.

     c. The Contractor shall prepare applications and supporting documents, and contact
        local authorities if necessary.

 3.1 Implementation.

      1) The Contractor shall provide and be responsible for all labor, materials (unless
         otherwise identified), and support for this work.

      2) The Contractor shall perform due diligence to avoid potential physical damage to
         existing utilities and to note any damage/ deficiencies to existing utilities in the
         feasibility assessment. Any existing damage or deficiencies should be noted in the
         Final Reports.

 3.2 Responsibility Matrix.

      1) The Contractor must identify all roles and responsibilities needed to support this
         effort. The Contractor shall review the full service solution with VA personnel to
         ensure full functionality and support. Potential responsibilities including (but are not
         limited to) the following with descriptions and Contractor and VA roles are listed

       Task                     Description                     Contractor Role      VA Role
       1. Project Planning      Kick-off meetings,              Coordinate           Participation &
                                determine project scope and                          coordination
                                objectives; complete project
       2. Site Visit Plan       Develop Site Plan schedule      Request specific     Approval &
                                                                Time & Dates for     coordination

       3. Site Visits           Perform site visits to gather   Gather information   Support and
                                information                                          participate
       4. Weekly Meetings       Weekly progress                 Progress update,     Participant,
                                discussion, minutes,            notes                coordinate dates/
                                identify action items                                times

       5. Feasibility Studies   Perform on likely locations     Provide              Assist with
                                & propose                                            information as
                                recommendations                                      needed

       6. Environmental         Environmental analysis for      Provide              Assist with
          Assessments           recommended systems                                  information as

       7. Environmental         Perform environmental           Provide              Review &
          Compliance            reviews on designed                                  approval
          Reviews               systems
       8. SOW Support &         Provide assistance as           Provide as           Identify need to
          Design Review         needed and requested by         requested            Contractor
          Support               VA in development of RFP
     Task                     Description                    Contractor Role         VA Role
                              documents and review of
                              submitted designs

3.3 VA Points of Contact.

 1) NEBC Contracting Officer. The NEBC Contracting Officer is the focal point for all
    matters regarding this Contract.

        Name: JOHN YALLECH, JR.
        Ph:      216-447-8300 x3518
        Fax:     216-447-8323
        Address: VA NEBC
                  4141 Rockside Rd
                  Seven Hills, OH 44131

     2) Facility Contracting Officer’s Technical Representative. All technical matters are to
        be addressed to the COTR.

        Name: TBD

     3) The COTR may designate a focal point for facility technical matters.

        Name: TBD

3.4 Security.

        INFORMATION TECHNOLOGY RESOURCES (Interim - October 2008)

        a)   The Contractor and their personnel shall be subject to the same Federal laws, regulations,
             standards and VA policies as VA personnel, regarding information and information system
             security. These include, but are not limited to Federal Information Security Management Act
             (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the
             Department of Commerce's National Institute of Standards and Technology (NIST). This also
             includes the use of common security configurations available from NIST's Web site at
        b) To ensure that appropriate security controls are in place, Contractors must follow the procedures
           set forth in "VA Information and Information System Security/Privacy Requirements for IT
           Contracts" located at the following Web site:
                                       (end of clause)

     2) These provisions shall apply to all contracts in which VA sensitive information is
        stored, generated, transmitted, or exchanged by VA, a Contractor, subcontractor or a
        third-party, or on behalf of any of these entities regardless of format or whether it
        resides on a VA system or Contractor/subcontractor’s electronic information
        system(s) operating for or on the VA’s behalf.

     3) Clauses (a) and (b) shall apply to current and future contracts and acquisition vehicles
        including, but not limited to, job orders, task orders, letter contracts, purchase orders,
        and modifications. Contracts do not include grants and cooperative agreements
        covered by 31 U.S.C. §6301 et seq.

     4) The required Contractor employee Position Sensitivity level is Limited Risk and the
        level of Background Investigation is NACI for Contractor employees who require

     5) The Contractor shall adhere to the following additional requirements:

        a) The Contractor and his/her personnel shall wear visible identification at all times
           while he/she is on the premises
        b) Possession of weapons is prohibited per VA policy
        c) The Contractor shall obtain all necessary licenses and/or permits required to
           perform the work

3.5 Confidentiality & Non-Disclosure.

     1) The Contractor staff and management may have access to some privileged and
        confidential materials of the Department of Veteran Affairs (DVA), such as, budget
        and strategic plans. These printed and electronic documents are for internal use only,
        are not to be copied or released without permission, and remain the sole property of
        the United States and DVA. Some of these materials may be protected by the Privacy
        Act of 1974 (revised by PL 93-5791) and Title 38. Unauthorized disclosure of
        Privacy Act or Title 38 covered materials is a criminal offense.

     2) Regulatory standard of conduct governs all personnel directly and indirectly involved
        in procurements. All personnel engaged in procurement and related activities shall
        conduct business in a manner above reproach and, except as authorized by statute or
        regulation, with complete impartiality and with preferential treatment for none. The
        general rule is to avoid strictly any conflict of interest or even the appearance of a
        conflict of interest in VA- Contractor relationship. Questions shall be referred to the
        VA NEBC Contracting Officer for clarification or resolution.

     3) The Contractor shall adhere to the following additional requirements:
        a) Control access to system and security software and documentation
        b) Recording, monitoring, and control of passwords and privileges
        c) All terminated employees are denied physical and logical access to all data,
           program listings, data processing equipment and systems

3.6 Government Provided Information.

     After the NTP, the COTR will transmit all available information (e.g., previous
     environmental assessments, geotechnical studies, historic data, topographic and property
     surveys) to assist the Contractor in evaluating the environmental impact of the proposed
     action on and adjacent to the designated property. The COTR will also provide access to
     a full set of as-built drawings and schematics for each facility, if available.

3.7 Schedule of Deliverables.

     1) The total period of performance is 195 calendar days from NTP. The option for EA
        will be executed based off the draft of a positive feasibility report, and permits may
        be obtained once the draft EA Report has been submitted. The Contractor’s proposed
        schedule will address the following deliverables to show completion of all tasks
        within the allotted 195 calendar days:

                          Submittal                   Due No Later Than
        Quality Control Plan                          With proposal
        Submittal Register                            With proposal
        Master Safety Plan                            With proposal
        Project Task Schedule                         With Proposal

        Performance and Payment Bond                  10 Days after NTP to obtain
        Proof of Insurance                            10 Days after NTP to obtain
        Project Plan and Updates                       Weekly

        Site Work Schedule                            7 Calendar Days after Award

        Site Visit Plan                               7 Calendar Days after Award

        Initial Site Visits                           21 calendar days after Award

        FS Draft Reports                              35 calendar days after
                                                      completion of site visit
        FS Final Reports                              14 calendar days after receipt
                                                       of VA comments
        EA Draft Reports                               35 calendar days after Award

        EA Final Reports                               14 calendar days after receipt
                                                       of VA comments
        Acquiring required Permit for drilling         60 calendar days from the
        (Option)                                       option task awarded
        Drilling                                       42 calendar days

        Drilling report
        Schematic Design and SOW Support

        Soil Sampling report (Option)                  70 calendar days after the
                                                       option task awarded

   2)   All submittals shall be submitted in 2 hard copies and in electronic (MS Office and
        .pdf) format.

   3)   Contractor will present progress to VA representatives either at the conclusion of
        each task activity or at mutually agreed upon times as necessary to inform VA
        management of results and progress with the program

3.8 Scheduling. All schedules shall be in Microsoft MS Project format.

     1) Project Task Schedule. After award the Contractor shall revise and update the
        schedule provided with the proposal due 10 days after award. The VA will review
        and approve the revised Contractor’s proposed schedule. After approval, the
        Contracting Officer will issue the Notice to Proceed.

     2) Site Work Schedule. The Contractor shall develop a Site Work Schedule for Task
        Orders showing all required tasks, milestones, descriptions and dates from NTP to

     3) The Contractor shall arrange its on-site work so that it will not interfere with normal
        Government business. The Contractor shall develop a schedule for all on-site work
        and important tasks to complete contract performance from contract NTP through
        delivery of final report. After award, in no event shall the Contractor change the
        approved schedule without the consent of the Contracting Officer.

     4) If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project
        site's normal working hours, which normal working hours are specified below, it may
        submit a request for approval to the COTR at least seven (7) working days prior to the
        proposed start of such work.
     5) Normal work hours for VA facilities are 8:00 am to 4:30 pm Monday through Friday
        except for Federal Holidays. Any deviations from this schedule will be identified by
        the COTR.

     6) The holidays observed by the Federal Government are:
             New Year’s Day                                January 1
             Martin Luther King Day                        3rd Monday in January
             Presidents’ Day                               3rd Monday in February
             Memorial Day                                  Last Monday in May
             Independence Day                              July 4
             Labor Day                                     1st Monday in September
             Columbus Day                                  2nd Monday in October
             Veterans’ Day                                 November 11
             Thanksgiving Day                              4th Thursday in November
             Christmas Day                                 December 25

        Any other day as declared as a holiday by the President of the United States.
        Holidays that fall on a weekend are normally observed on the closest weekday.

3.9 Contract Administration.

     1) Type of Contract. Firm Fixed.

     2) The contractor shall be aware that the requirements of 52.228-16, Performance and
        Payment Bonds—Other Than Construction, only apply to the optional Task 3, ―Test
        Well Drilling,‖.

        FAR 52.228-16 Performance and Payment Bonds—Other Than Construction
          (Nov 2006).

         a) Definitions as used in this clause--
            ―Original contract price‖ means the award price of the contract or, for requirements contracts, the
            price payable for the estimated quantity; or, for indefinite-quantity contracts, the price payable for
            the specified minimum quantity. Original contract price does not include the price of any options,
            except those options exercised at the time of contract award.

        b) The Contractor shall furnish a performance bond (Standard Form 1418) for the protection of the
           Government in an amount equal to ___50%____ percent of the original contract price and a
           payment bond (Standard Form 1416) in an amount equal to ____50%__ percent of the original
           contract price.

        c)   The Contractor shall furnish all executed bonds, including any necessary reinsurance agreements,
             to the Contracting Officer, within 10 days, but in any event, before starting work.

        d) The Government may require additional performance and payment bond protection if the contract
           price is increased. The Government may secure the additional protection by directing the
           Contractor to increase the penal amount of the existing bonds or to obtain additional bonds.
   e)   The bonds shall be in the form of firm commitment, supported by corporate sureties whose names
        appear on the list contained in Treasury Department Circular 570, individual sureties, or by other
        acceptable security such as postal money order, certified check, cashier's check, irrevocable letter
        of credit, or, in accordance with Treasury Department regulations, certain bonds or notes of the
        United States. Treasury Circular 570 is published in the Federal Register, or may be obtained
        from the:

                 U.S. Department of the Treasury
                 Financial Management Service
                 Surety Bond Branch
                 3700 East West Highway, Room 6F01
                 Hyattsville, MD 20782.
                 Or via the internet at

                                              (End of clause)

3) Workers Compensation. The Contractor is required to comply with applicable Federal
   and State worker’s compensation and occupational disease statutes; however,
   notwithstanding the permissibility of deductibles under those statutes, worker’s
   compensation shall be obtained without any deductibles. If occupational diseases are
   not compensable under those statutes, they shall be covered under the employer’s
   liability section of the insurance policy. Employer’s liability coverage of at least the
   following limits (and without a deductible) shall be provided, except in states with
   exclusive or monopolistic funds that do not permit worker’s compensation to be written
   by private carriers.

   a)     Bodily Injury by Accident - $100,000 each accident
   b)     Bodily Injury by Disease - $500,000 policy limit
   c)     Bodily Injury by Disease - $100,000 each employee

4) Contract Coordination. The VA may enter into additional contracts to support VA
   needs not included as part of this contract. The Contractor shall provide site/ project
   access for such VA contract activities and coordinate this contract's work so as not to
   impede their execution. The Contractor shall maintain contact with the VA to
   establish/monitor the status of these contracts and shall represent their development
   within schedules.

5) Changes and Modifications.

   a)     The Contractor shall correct any errors or omissions in the original documents
          that may create problems during the assessment. The correction shall be done in
          timely manner with no additional cost to the VA. The Contractor shall
          incorporate these changes into their assessment and on any drawings at no extra
          cost to the VA. In addition, the Contractor shall incorporate changes on
          submittal registers.

   b)     Any variation which constitutes a change during the work shall be processed
          through the Contracting Officer with a copy to COTR regardless of whether there
          is a change in contract price. The Contractor is required to prepare and submit a
        RFI to VA.

   c)   The Contracting Officer may issue a modification if a noted change is
        considered to be out of the scope of work or additional scope to the work.

   d)   If the Contracting Officer deems necessary, the VA will submit an RFP to the
        Contractor and the Contractor shall submit a proposal to the VA field engineer
        as soon as possible. After the review of the price proposal, a negotiation will
        follow between the VA and the Contractor prior to issue a modification by the
        Contracting Officer.

   e)   No change work shall proceed until a modification is approved in writing and
        signed by the Contracting Officer.

6) Invoicing.

     a) Invoice Processing. The Contractor shall submit an invoice after acceptance of
        the Final Report by the Contracting Officer. There shall be no interim, progress
        and provisional payments.

     b) Electronic Invoice Submission. The Department of Veterans Affairs VA
        Financial Service Center (FSC) is the designated Fiscal Office for invoice
        receipt and payment in accordance with the Prompt Payment Act (5 CFR part
        1315). FSC or its designated representative may contact the vendor to provide
        specific instructions for electronic submission of invoices. The vendor shall be
        responsible for any associated expenses. FSC may utilize third-party
        Contractors to facilitate invoice processing. Prior to contact by FSC or its
        designated representative for electronic invoicing submissions, the vendor shall
        continue to submit all invoices to FSC at the following mailing address:

                Department of Veterans Affairs
                Financial Services Center
                P.O. Box 149971
                Austin, TX 78714-8971.

   c) Data Universal Numbering System (DUNS) Number. The offeror shall enter, in
      the block with its name and address on the cover page of its offer, the annotation
      ―DUNS‖ or ―DUNS+4‖ followed by the DUNS or DUNS+4 number that
      identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus
      a 4-character suffix that may be assigned at the discretion of the offeror to
      establish additional CCR records for identifying alternative Electronic Funds
      Transfer (EFT) accounts (see FAR Subpart 32.11) for the same parent concern. If
      the offeror does not have a DUNS number, it should contact Dun and Bradstreet
      directly to obtain one. An offeror within the United States may contact Dun and
      Bradstreet by calling 1-866-705-5711 or via the internet at
               An offeror located outside the United States must contact the local Dun and
               Bradstreet office for a DUNS number.

            d) The Contractor and his/her personnel shall wear visible identification at all times
               while he/she is on the premises.

            e) Possession of weapons is prohibited per VA policy.

            f) The Contractor shall obtain all necessary licenses and/or permits required to
               perform the work.


      4.1 Restrictive or Proprietary Data. Offerors that include in their quotes data that they do
         not want disclosed to the public for any purpose, or used by the Government except for
         evaluation purposes shall:

       1)      Mark the title page with the following legend:

         This quote includes data that shall not be disclosed outside the Government and shall
         not be duplicated, used, or disclosed-in whole or in part-for any purpose other than to
         evaluate this quote. If, however, an Order is awarded to this Offeror as a result of-or
         in connection with-the submission of this data, the Government shall have the right to
         duplicate, use, or disclose the data to the extent provided in the resulting contract. This
         restriction does not limit the Government’s right to use information contained in this
         data if it is obtained from another source without restriction. The data subject to this
         restriction are contained in sheets [insert numbers or other identification of sheets];

       2)      Mark each sheet of data it wishes to restrict with the following legend:

         Use or disclosure of data contained on this sheet is subject to the restriction on the title
         page of this quote.

 4.2 Use of Advisors. Offerors are advised that VA contractor personnel may assist the
     Government during the Government’s evaluation of Quotes. These persons shall be
     authorized access to only those portions of the quote and discussions that are necessary to
     enable them to provide specific technical advice on specialized matters or on particular
     problems. These individuals will be required to protect the confidentiality of any
     specifically identified trade secrets and/or privileged or confidential commercial or
     financial information obtained as a result of their participation in this evaluation. They
     shall be expressly prohibited from scoring, ranking or recommending the selection of an
 4.3 Travel Costs. The Offeror shall include travel costs associated with the completion of
     each task in their fixed-price for each priced line item. Travel shall be in accordance with

 4.4 Submittal Format.

      1) The Offeror shall submit the quote in two Volumes (Volume I and II). In order that
         the Volume I (Technical) may be evaluated strictly on the merit of the material
         submitted, the Offeror shall include NO price information in Volume I. Volumes I
         and II will be evaluated independently. The Offeror shall separately bind each
         Volume I and II.

      2) The Offeror shall submit Volumes I and II in both hard copy and in electronic format.
         The hard copies shall be an original and two (2) copies. The two (2) electronic copies
         shall be submitted on CD-ROMs. Include page numbers and the company name in
         the header or footer of each page. The Quote must be submitted in Microsoft Office
         format. The price quote shall be in a Microsoft Excel workbook format. The Offeror
         shall organize the quote in the following format:

      3) The written quote including title page, detailed table of contents, preface, for Volume
         1 Technical shall not exceed a total of 50 pages in Arial size 12 font. Volume II Price
         Quote shall not exceed a total of 20 pages in Arial size 12 font. Excess pages will not
         be evaluated. Use graphic presentations where such use will contribute to the
         compactness and clarity of the quote. Each Key Personnel resume shall not exceed
         two (2) pages in length and will not be counted in the page limit. The solicitation
         with completed Pricing Schedule will not be counted in the page limit.

      4) A page is defined as each face of an 8.5 X 11 inch sheet of paper containing
         information. All information (except for document numbers, page numbers, etc.)
         shall be provided in an image area of 7 X 9 inches. The background color of each
         page of the submission shall be white or ivory stock only. Text lines will be single-
         spaced. Use Microsoft Word Arial 12 point font. A smaller font size for any
         graphics presented in a quote is permitted as long as the information is legible to the
         human eye. Fonts other than Arial are permissible in the presentation of graphic
         material only.


 The Offeror shall include the following parts in the Volume I, Technical:

 5.1 Part I, Executive Summary and Compliance Matrix. This shall provide the Government
     with an executive overview of Volume I and a Compliance Matrix.

 5.2 Part II, Corporate Experience & Technical Approach.
1) Corporate Experience. The Offeror’s Corporate Experience shall demonstrate
   corporate experience with at least three projects completed within the last five years
   in successful performance of project management, assessments, and test well drilling
   for Federal or industry, including resource management, harnessing lessons learned
   from similar organizations, communication, organizational structure, future state
   forecast analyses, gap analyses, performance management tools and metrics. In
   defining corporate experience provide the following information:

   a) Project title, location and brief description, including the building use (e.g.,
      Medical Facility, etc.) and contracting method
   b) The prime Contractor and major subcontractors or contractor team arrangements
   c) Project statistics including start and completion dates (original vs. actual) for
      design and installation

This part shall provide the Offeror’s total bonding capacity, current available bonding
capacity, and expected available capacity in calendar years 2009 and 2010.

2) Technical and Management Approach.

   a) The Offeror shall highlight their strategy for providing project management, the
      appropriate resources and expertise for proper execution of the work, and all
      aspects of the Offeror’s quoted project delivery philosophy to perform the
      Statement of Work and meet deliverables. The Offeror shall describe the planned
      methods for project management, including planning, and risk management. The
      Offeror shall include their Project Delivery Philosophy that includes elements for
      successful partnering, communication, commitment and conflict resolution.

   b) Include a project organizational chart and narrative that describes the prime
      responsible firm key personnel and roles and responsibilities including
      subcontractors and teaming partners, if any.

   c) The Offeror shall include a Draft Quality Control Plan and Draft Project Plan.

   e) The Offeror shall provide a Schedule as follows:

       i) Format. The progress schedule shall be in a time scaled bar graph format
          using MS Project. All schedule items shall show a start date and a completion
          date. The detailed schedule shall indicate specific tasks with dates for each
          step of the process and shall reflect and comply with submittal requirements
          listed in Section 3.8, Schedule of Deliverables.

       ii) The Offeror shall provide a written commitment as to the time frame (number
           of days after receipt of the notice to proceed) within which the Offeror shall
           guarantee completion. The maximum anticipated completion of this project
           (including design and installation of the entire project) is indicated in the
                Schedule for Deliverables. The Offeror’s time frame shall establish the
                contract completion date.

            iii) The schedule shall detail all parts of work described in Task 3 Section 1,
                 including but not limited to obtaining permits, submittals, approvals, testing,
                 site cleanup, and final reports.

     3) Key Personnel.

        a) The Offeror shall demonstrate relevant management and subject matter expert
           (SME) experience for Key Personnel involved in this procurement by submitting
           resumes of proposed Key Personnel. The resumes of biographical data shall
           include the name of the individual, company position, years with the company,
           work/experience relevant to the scope of work, educational background, and tasks
           to be assigned on this project. Provide the Offeror’s current workload and
           availability of Key Personnel to manage the project. The Government reserves
           the right to review and approve all resumes for Key Personnel positions prior to

        b) The Offeror shall propose a labor matrix that matches its Key Personnel to
           activities, tasks, and milestones that are aligned with the Statement of work. The
           quote shall describe the roles and responsibilities of all Key Personnel, their
           contribution to the execution of the Offeror’s methodology, the estimated
           contribution of each key person in hours, percent of utilization, or similar, and the
           manner in which the Government will be provided visibility into Key Personnel
           contribution and performance.

5.3 Part III Past Performance.

     1) The Offeror’s quote must include a summary description of at least three prior
        contracts/orders per team member/sub-Contractor for projects completed within the
        last five years with organizations with similar mission and functional domains, and of
        comparable size, complexity and scope. These references must also include:

        a) Contract/Order Number, brief description of the project, type of contract, amount
           of the contract

        b) Contracting Officer’s Name and Phone Number, Government agency

        c) Contracting Officer’s Representative Name and Phone Number

        The Offeror must indicate whether they were the prime Contractor, sub contractor or
        other teaming arrangement.
       2) The Offeror is required to submit a past performance survey (Attachment C) to all
          references. The contact reference is required to complete the survey in its entirety
          and return it directly to the Contracting Officer for validation by the closing date. In
          the event the company itself does not have relevant past performance, past
          performance surveys may be submitted on contracts performed by the Key Personnel
          of the company that will also be performing on this requirement. In the event the
          above mentioned reference does not complete the survey, the Government reserves
          the right to contact the references for validation of past performance information.
          The VA reserves the right to contact all the references that the Offeror lists.


  6.1 The Offeror shall include the following in Volume II:

       1) The prices shall be Firm Fixed Price.

       2) The Offeror shall submit the following tabs:

           a) Tab A, Pricing Notes and Assumptions. This Tab shall be used to explain the
              Offeror’s price quote. All special terms and conditions, assumptions, conditions
              or exceptions related to the Offeror’s pricing shall be included in this Tab. The
              Offeror shall take care not to include remarks that take exception to the
              Government’s pricing requirements or otherwise preclude the Government from
              evaluating the Offeror’s quote.

           b) Tab B, Pricing Schedule. The Offeror shall submit a priced spreadsheet(s) keyed
              to the Pricing Schedule for the performance work statement. Any costs associated
              with Reports/Deliverables shall be included in the price of the labor and not
              separately priced. The pricing schedule shall also include all travel expenses
              associated with completion of each task.


 7.1 FAR 52.212-2 Evaluation—Commercial Items.
                                EVALUATION—COMMERCIAL ITEMS (JAN 1999)
       (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose
           offer conforming to the solicitation will be most advantageous to the Government, price and other
           factors considered. The following factors shall be used to evaluate offers:

           Technical Approach:

              Corporate Experience
              Technical and Management Approach
              Key Personnel
         Past Performance


          Technical and past performance, when combined, are significantly more important than price.

     (b) Options. The Government will evaluate offers for award purposes by adding the total price for all
         options to the total price for the basic requirement. The Government may determine that an offer is
         unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate
         the Government to exercise the option(s).

     (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful
         offeror within the time for acceptance specified in the offer, shall result in a binding contract without
         further action by either party. Before the offer’s specified expiration time, the Government may accept
         an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written
         notice of withdrawal is received before award.
                                               (End of provision)

7.2 Corporate Experience will be evaluated on successful performance of project
    management, performance of similar mission and functional domains in Federal or
    industry for work of comparable size, complexity and scope within the last five years.
    Scoring will be more favorable if management and design experiences are met.

7.3 Technical and Management Approach will be evaluated on the proposed methodology to
    assess and recommend solutions iaw the statement of work. This includes elements for
    successful communication, Draft Quality Control Plan and Draft Project Plan.
    Knowledge of required permits for the specified site, and the timeline to obtain permits
    will also be weighed.

7.4 Key Personnel will be evaluated on relevant management, design and installation
    knowledge and experience on projects of comparable size, complexity and scope. This
    includes clearly defined roles and responsibilities of subcontractors

7.5 Past Performance information will be evaluated on the quality of the Offeror’s past
    performance within the last five years with respect to similar projects. This includes
    timeliness of contract completion, including adherence to contract schedules and timely
    submission of data deliverables; the Offeror’s ability to comply with the terms and
    conditions of the contract; the overall quality of the work performed on the contract; the
    Offeror’s managerial performance’ and whether or not the reference would enter into a
    contract with the Contractor again. Offerors without relevant past performance or for
    whom past performance information is not available, will receive a neutral rating.

7.6 The contractor’s price offer will be evaluated on price reasonableness in accordance with
    the procedures in FAR Part 13, Best Value.

7.7 The price quote and schedule will also be used as an aid to determine the Offeror’s
    understanding of the requirements to the solicitation, price reasonableness and assess the
    validity of the Offeror’s approach to manage and perform the work within the allowed
    timeframe. Award will be made to the Contractor that represents the best value.

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