"Presentation Skills for Managers"
PRESENTATION SKILLS FOR MANAGERS A Joint Venture Program By PRESENTATION SKILLS FOR 2 MANAGERS About This Program Developing Great Content Preparing Great Design Conducting Great Delivery PRESENTATION SKILLS FOR 3 MANAGERS Three Elements Of Great Presentation Three elements make up a great presentation for you and your audience: 1. The CONTENT of the presentation 2. The DESIGN of the overall presentation 3. And the DELIVERY of the presentation PRESENTATION SKILLS FOR 4 MANAGERS Developing Great Content PRESENTATION SKILLS FOR 5 MANAGERS Steps In Preparing Content Analyzing Your Audience Gathering Relevant Data & Information Converting Your Data Into An Outline PRESENTATION SKILLS FOR 6 MANAGERS Analyzing Your Audience What are their needs? What is their knowledge level? What is their attitude – how do they feel about the topic? Demographic Information – this may include the age, gender, culture, and language of the audience members. PRESENTATION SKILLS FOR 7 MANAGERS Gathering Relevant Data & Information Before you start your research to gather relevant information, there are three questions that should be considered: What do I want my audience to gain? PRESENTATION SKILLS FOR 8 MANAGERS What might they already know about my topic? What is the objective of the presentation? PRESENTATION SKILLS FOR 9 MANAGERS Converting Your Information Into An Outline Remember the three steps to creating an outline: 1. Determine the outline style 2. Group your raw data 3. Arrange into outline format PRESENTATION SKILLS FOR 10 MANAGERS Outline Style There are several styles you can use depending on your audience and your personal approach: CHRONOLOGICAL This shows events in the order as they occurred. PRESENTATION SKILLS FOR 11 MANAGERS NARRATIVE This takes the audience on a journey through a flowing presentation. PROBLEM / SOLUTION This states the problem, the why’s, your solution, and a summary PRESENTATION SKILLS FOR 12 MANAGERS CAUSE / EFFECT This states the cause and explains the effect(s) TOPICAL This divides the general topic into several subtopics PRESENTATION SKILLS FOR 13 MANAGERS JOURNALISTIC QUESTIONS Uses some of the what, who, where, when, why, and how questions PRESENTATION SKILLS FOR 14 MANAGERS Outline Format The format is in three parts: 1. The Introduction 2. The Body 3. The Conclusion PRESENTATION SKILLS FOR 15 MANAGERS Outlines Introductions: Should include an agenda and clarify the goals and objectives of your presentation. PRESENTATION SKILLS FOR 16 MANAGERS Can include an overview of a situation, a statement of the current situation of the organization, or a recap of history. Can use the strategies that help an introduction get attention: a quote, a question, humor, a creative image, an anecdote, or a sharing of emotions. PRESENTATION SKILLS FOR 17 MANAGERS Outline Format Body: Chronological Narrative Problem / Solution Cause / Effect Topical Journalistic Question PRESENTATION SKILLS FOR 18 MANAGERS Outline Format Conclusion: Summarize the main points of your presentation Provide closure, and leave an impression Can consist of recommendations, future directions, next steps to take, and so forth PRESENTATION SKILLS FOR 19 MANAGERS BUILDING GREAT DESIGN PRESENTATION SKILLS FOR 20 MANAGERS Presentation Design Key Rules When Creating Bulleted Text: Use one concept per slide Use key words and phrases Make your bullet points consistent in structure PRESENTATION SKILLS FOR 21 MANAGERS Three Keys of Great Design 1. Layout 2. Consistency 3. Color = Great Slide Presentation Design PRESENTATION SKILLS FOR 22 MANAGERS Layout 1. Layout Consider your layout to be like the skeleton of your presentation .. Just as our skeleton support our bodies, your layout should support your message and provide structure. PRESENTATION SKILLS FOR 23 MANAGERS Consistency 2. Consistency You must be consistent in the following design elements: Your placement of text and images Your fonts style and sizes Your background The style and treatment of your imagery Your charts PRESENTATION SKILLS FOR 24 MANAGERS Color 3. Color Use high contrast to increase legibility Colors should not clash – they should have a high degree of harmony Avoid clutter by using no more than four colors in your presentation PRESENTATION SKILLS FOR 25 MANAGERS Consistent Fonts There are two main classifications of fonts Serif and Sans Serif Serif fonts have small flourishes extending from the main strokes of each letter: Times New Roman Book Antiqua Bookman Olds Style PRESENTATION SKILLS FOR 26 MANAGERS Times New Roman PRESENTATION SKILLS FOR 27 MANAGERS More On Fonts Sans Serif fonts are easier to read both on screen and in your presentations: Arial Verdana Arial Black PRESENTATION SKILLS FOR 28 MANAGERS Verdana PRESENTATION SKILLS FOR 29 MANAGERS Warning On Fonts Some people think that it is cute to use every font in the pack on their PC: Wrong !!!! Comic Sans Bradley Hand Freestyle Script PRESENTATION SKILLS FOR 30 MANAGERS Tips For Planning Great Slides Use slides sparingly. Avoid the overuse of slides … “Death By PowerPoint” Make slides pictorial .. Graphs, flowcharts, etc all give the viewer an better insight A picture is worth a 1000 words Minimum font size is 20 point This presentation is done in 32 point PRESENTATION SKILLS FOR 31 MANAGERS Design Guidelines Be careful about the use of massive numbers in your slides; PRESENTATION SKILLS FOR 32 MANAGERS Graphs Work Nicely PRESENTATION SKILLS FOR 33 MANAGERS Bad Example PRESENTATION SKILLS FOR 34 MANAGERS PRESENTATION SKILLS FOR 35 MANAGERS PRESENTATION SKILLS FOR 36 MANAGERS Other Good Examples To Consider PRESENTATION SKILLS FOR 37 MANAGERS PRESENTATION SKILLS FOR 38 MANAGERS Conducting Great Delivery PRESENTATION SKILLS FOR 39 MANAGERS Delivering Your Presentation Voice Language Usage Movement Body Language = Great Delivery PRESENTATION SKILLS FOR 40 MANAGERS Managing Your Voice Try to sound natural, so your rhythm and tone is appropriate to the message you are delivering Develop three important qualities: – Volume – Intonation – Pacing PRESENTATION SKILLS FOR 41 MANAGERS Managing Your Voice Volume Speak loudly enough to reach all the members audience without overpowering those closest to you. Intonation Avoid speaking in monotone. Put some feeling into your voice and make it livelier by changes in your intonation. PRESENTATION SKILLS FOR 42 MANAGERS Managing Your Voice Pacing For most of us, this is natural – except when we get nervous or excited. Practice, and you can figure out what sounds natural and appropriate for the points you are making. PRESENTATION SKILLS FOR 43 MANAGERS Suggestion Use the microwave timer to see how fast you are speaking. Don’t laugh – it works. PRESENTATION SKILLS FOR 44 MANAGERS PRESENTATION SKILLS FOR 45 MANAGERS Language Usage Speak confidently Show interest Speak with feeling Use short sentences Short simple words Speak slowly and clearly PRESENTATION SKILLS FOR 46 MANAGERS Movement Work the room and work the audience Move with purpose – not because you are nervous Be natural Stand still to make an important point PRESENTATION SKILLS FOR 47 MANAGERS Body Language Stand straight – radiate energy Be relaxed – be casual Use your hands, arms and gestures But carefully !! Make eye contact with your audience Three to Five seconds per person PRESENTATION SKILLS FOR 48 MANAGERS More On Body Language Watch your hands Don’t handcuff yourself Don’t cross your arms Don’t wring your hands Watch the way you stand PRESENTATION SKILLS FOR 49 MANAGERS In Advance Of Your Presentation Practice – a lot. Don’t just think your presentation through; act it out, in front of your friends, or family. Time each section of your presentation and develop a schedule PRESENTATION SKILLS FOR 50 MANAGERS Memorize the first two minutes of your presentation, so you breeze on through on time when the butterflies are most active. PRESENTATION SKILLS FOR 51 MANAGERS In The Hours Before Your Presentation Think Positive Thoughts Visualize yourself feeling at ease with your audience Use “affirmation” …. I can do this, I am prepared, It will go well. PRESENTATION SKILLS FOR 52 MANAGERS Make sure all of your equipment is working properly Go to the washroom before you go on stage .. Don’t laugh !! Lick your lips just before you begin to speak PRESENTATION SKILLS FOR 53 MANAGERS Key Point People in the audience are human also. They want to hear what you have to say AND They want you to succeed ! PRESENTATION SKILLS FOR 54 MANAGERS When You Enter The Room Focus on making your movements fluid and confident Not too fast and not too slow Find a few friendly faces in the room SMILE Show that you want to be there Be yourself PRESENTATION SKILLS FOR 55 MANAGERS PRESENTATION SKILLS FOR 56 MANAGERS Handling Tough Situations It doesn’t always work out perfectly Be Prepared PRESENTATION SKILLS FOR 57 MANAGERS Some Examples Distractions in the Audience People with Blackberries People talking to their neighbors People who are rude People who know it all Equipment failure Moderator says “hurry up” PRESENTATION SKILLS FOR 58 MANAGERS Planning for the Questions Anticipate the questions ahead of time Listen carefully to the questioner Repeat or rephrase the question Answer clearly and concisely Go to the next question PRESENTATION SKILLS FOR 59 MANAGERS More On Questions Sometimes people like to ask 3,268 questions Others in the room could care less What do you do? Tell them to come up and talk to you later PRESENTATION SKILLS FOR 60 MANAGERS More On Questions What happens if someone ask you a question and you don’t have a clue what the answer is? PRESENTATION SKILLS FOR 61 MANAGERS Answer Do not stand there with a dumb look on your face … Instead – tell them to come up and talk to you after the presentation. You have 10 minutes to think up something smart or find a new topic. PRESENTATION SKILLS FOR 62 MANAGERS Dealing With Disasters PRESENTATION SKILLS FOR 63 MANAGERS Examples Equipment Failure Dead PowerPoint Run out of time You forget where you are in the presentation PRESENTATION SKILLS FOR 64 MANAGERS Final Thoughts You will be great Practice … Practice … Practice People really want to hear what you have to say PRESENTATION SKILLS FOR 65 MANAGERS THANK YOU PRESENTATION SKILLS FOR 66 MANAGERS This Presentation Will be up on the UAEU MBA website. www.uaeu.ac.ae/mba PRESENTATION SKILLS FOR 68 MANAGERS PRESENTATION SKILLS FOR 69 MANAGERS