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					                        NOVI COMMUNITY SCHOOL DISTRICT



                 REQUEST FOR QUALIFICATIONS and PROPOSALS

                                           FOR

                              MAINTENANCE SERVICES


                                      May 26, 2011

                          NOVI COMMUNITY SCHOOL DISTRICT
                                   Attention: Gail Credit
                     Assistant Superintendent of Business & Operations
                                      25345 Taft Road
                                   Novi, Michigan 48374
                                 Telephone: 248-449-1200
                                    FAX: 248-449-1219




RFQ/P Maintenance Services     Novi Community School District            Page |1
                                          Table of Contents

Article I. General Instructions to Contractors ................................................................ 6
  Section 1.01 Intent ..................................................................................................... 6
  Section 1.02 Invitation To Bid .................................................................................... 6
  Section 1.03 Proposal Schedule ................................................................................ 8
  Section 1.04 Acceptance of Proposals and Validity Period ........................................ 8
  Section 1.05 NCSD’s Representative ........................................................................ 8
  Section 1.06 Intent to Propose ................................................................................... 9
  Section 1.07 Mandatory Pre-Proposal Conference .................................................... 9
  Section 1.08 Requests for Clarification ...................................................................... 9
  Section 1.09 Restrictions on Communication ............................................................ 9
  Section 1.10 Addenda to RFQ/P .............................................................................. 10
  Section 1.11 RFQ/P Information Controlling ............................................................ 10
  Section 1.12 Evaluation of Proposals ...................................................................... 10
  Section 1.13 Evaluation Criteria ............................................................................... 11
  Section 1.14 Contract Form ..................................................................................... 11
  Section 1.15 Term of Contract ................................................................................. 11
  Section 1.16 Proprietary Information........................................................................ 12
  Section 1.17 Bid Bond ............................................................................................. 12
  Section 1.18 Performance Bond .............................................................................. 12
  Section 1.19 Contractor Experience ........................................................................ 13
  Section 1.20 Finality of Decision .............................................................................. 13
  Section 1.21 Release of Claims ............................................................................... 13
  Section 1.22 Proposal Costs .................................................................................... 13
  Section 1.23 Irrevocability of Bidding ....................................................................... 13
  Section 1.24 Collusive Bidding................................................................................. 13
  Section 1.25 NSCD Profile ....................................................................................... 13
  Section 1.26 Staffing ................................................................................................ 14
  Section 1.27 Insurance Requirements ..................................................................... 15
  Section 1.28 Contract Assignment or Sub-Contracting ............................................ 16
  Section 1.29 Covenant Against Contingent Fees..................................................... 16
  Section 1.30 Nondiscrimination of Employment ...................................................... 16



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  Section 1.31 Time Keeping ...................................................................................... 16
  Section 1.32 Proposal Format.................................................................................. 16
  Section 1.33 Safety Permit Work ............................................................................. 20
  Section 1.34 Facility Security ................................................................................... 20
  Section 1.35 Communication ................................................................................... 21
  Section 1.36 Emergency Response ......................................................................... 21
  Section 1.37 Holidays .............................................................................................. 21
  Section 1.38 Licenses/Permits ................................................................................. 22
  Section 1.39 “Act of God” Days................................................................................ 22
  Section 1.40 Absenteeism ....................................................................................... 22
  Section 1.41 Operational Efficiency ......................................................................... 22
  Section 1.42 Schedule ............................................................................................. 23
  Section 1.43 Contractor Communications................................................................ 23
  Section 1.44 NCSD Obligation of Non-Appropriation of Funds ................................ 23
  Section 1.45 Management ....................................................................................... 23
  Section 1.46 Changes in School Schedule .............................................................. 24
  Section 1.47 NCSD Philosophy ............................................................................... 24
  Section 1.48 Pre-Employment Screening ................................................................ 24
  Section 1.49 Drug Use Prevention ........................................................................... 26
  Section 1.50 Employment Requirements ................................................................. 27
  Section 1.51 Pre-Service Training and Ongoing Training ........................................ 27
  Section 1.52 Safety Program ................................................................................... 28
  Section 1.53 Employee Training Participation ......................................................... 28
  Section 1.54 Mandated and Requested Equipment Modifications ........................... 28
  Section 1.55 Maintenance Standards ...................................................................... 28
  Section 1.56 Responsible Party ............................................................................... 29
  Section 1.57 Contractor’s Records And Reporting Requirements ........................... 29
  Section 1.58 Building Alarm Codes.......................................................................... 30
  Section 1.59 NCSD Designee .................................................................................. 30
  Section 1.60 Keys and Identification/Door Access Badges ...................................... 31
  Section 1.61 Initial Issuing of Keys and Identification/Door Access Badges ............ 31
  Section 1.62 Copying of Keys .................................................................................. 31
  Section 1.63 Key and Identification/Door Access Badge Replacement ................... 31
  Section 1.64 Key and Identification/Door Access Badge Inventory.......................... 31



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  Section 1.65 Lost Keys and Identification/Door Access Badges .............................. 31
  Section 1.66 Re-keying of Locks.............................................................................. 31
  Section 1.67 Security of Keys and Identification/Door Access Badges .................... 31
  Section 1.68 Termination of Contract ....................................................................... 31
  Section 1.69 Trading of Keys and Identification Badges .......................................... 32
  Section 1.70 Property Damage And Protection:....................................................... 32
  Section 1.71 Quality Control/Inspections ................................................................. 32
  Section 1.72 NCSD Rights and Responsibilities ...................................................... 33
  Section 1.73 Liquidated Damages ........................................................................... 34
Article II. Scope of Work/Services to be Provided ........................................................ 37
  Section 2.01 Introduction ......................................................................................... 37
  Section 2.02 Bid Category #1 - All Inclusive Services for Building Maintenance Work
               ............................................................................................................ 39
  Section 2.03 Bid Category #1A - T&M Services for HVAC Maintenance Work ........ 45
  Section 2.04 Bid Category #1B - T&M Services for Electrical Maintenance Work ... 47
  Section 2.05 Bid Category #1C - T&M Services for Plumbing Maintenance Work .. 49
  Section 2.06 Bid Category #1D - Time & Material Services for General Trades Work.
               ............................................................................................................ 51
  Section 2.07 Bid Category #1E - Time & Material Services for Courier/Trucking Work
               ............................................................................................................ 53
  Section 2.08 Bid Category #2 – All Inclusive Services for Grounds Maintenance ... 54
  Section 2.09 Bid Category #3 - All Inclusive Services for Snow Removal Services . 67
Article III.    Exhibits ...................................................................................................... 70
                  Exhibit 1           Contract
                  Exhibit 2           Floor plans
                  Exhibit 3           Snow removal site plans
                  Exhibit 4           Grounds maintenance site plans
                  Exhibit 5           District map
                  Exhibit 6           Vehicle list
                  Exhibit 7           Tool & equipment list
                  Exhibit 8           Work Order log

Article IV.     Proposal Forms ......................................................................................... 89
                  Bid Category #1Proposal Form
                  Bid Category #1A Proposal Form
                  Bid Category #1B Proposal Form
                  Bid Category #1C Proposal Form
                  Bid Category #1D Proposal Form
                  Bid Category #1E Proposal Form


RFQ/P Maintenance Services                 Novi Community School District                                           Page |4
              Bid Category #2 Proposal Form
              Bid Category #3 Proposal Form
              Hourly Rate Worksheet
              Management Rate Worksheet
              Fringe Benefit Worksheet




RFQ/P Maintenance Services   Novi Community School District   Page |5
Article I.    General Instructions to Contractors

    Section 1.01 Intent
       Novi Community School District (NCSD) is seeking proposals from qualified
       organizations to provide maintenance services for all buildings within the district.
       The objective of this Request for Qualifications and Proposal (RFQ/P) is to offer
       experienced professional maintenance companies the opportunity to present a
       thoroughly detailed statement of their qualifications and proposal to the NCSD.
       The Proposal will detail the Contractor's experience and expertise in assisting
       districts of similar size and scope as the NCSD with their maintenance services
       outsourcing process and proposed pricing.

       NCSD is also seeking ideas for consideration from Contractors as to how the
       NCSD can realize additional efficiencies in the delivery of maintenance services.
       To that end, Contractors are encouraged to include additional voluntary
       alternates as well as suggestions for consideration.

    Section 1.02 Invitation To Bid
       Proposals shall be addressed to and received at the:

                     Novi Community School District
                     Attention: Gail Credit
                     Assistant Superintendent of Business and Operations
                     25345 Taft Road
                     Novi, Michigan 48374

                     by 2:00 p.m., Monday, June 20, 2011

       Bid documents may be obtained and/or examined at Novi Community School
       District, 25345 Taft Road, Novi, Michigan 48374, and are also available on the
       district web site at http://www.novi.k12.mi.us/District/businessAndFinance

       Proposals will be received for the following Bid Categories in accordance with the
       instructions included within this RFQ/P.

       Bid Category #1 –     All Inclusive Services for Building Maintenance Work
       Bid Category #1A -    Time & Material Services for HVAC Maintenance Work
       Bid Category #1B -    Time & Material Services for Electrical Maintenance Work
       Bid Category #1C -    Time & Material Services for Plumbing Maintenance Work
       Bid Category #1D -    Time & Material Services for General Trades Work
       Bid Category #1E -    Time & Material Services for Courier/Trucking Work

       Bid Category #2 – All Inclusive Services for Grounds Maintenance

       Bid Category #3 – All Inclusive Services for Snow Plowing



RFQ/P Maintenance Services      Novi Community School District                    Page |6
       See Article 2 – Scope of Work/Services to be Provided for a detailed description
       of each of these Bid Categories.

       The Proposal package will consist of two parts which will be submitted in
       separate sealed envelopes. Envelope #1 will be entitled Proposal
       Qualifications and will contain all documents detailed in Section 1.32 (a) of this
       document. NOTE – there is to be no pricing information included with the
       Proposal Qualifications. Envelope #2 will be entitled Proposal Pricing and it
       will contain all pricing information as detailed in the Section 1.32 (b) section of
       this document.

       Bidders may bid one or more Bid Categories. A separate Proposal Pricing
       envelope must be submitted for each bid category. However, only one Proposal
       Qualifications envelope will be required even if you are bidding multiple
       categories.

       Each Contractor is responsible for the submission of it’s Proposal. Proposal
       revisions after the date and time specified will not be considered. All proposals
       received after the time and date above will be returned unopened.

       Submit five hard copy proposals (one original and four copies) of both
       Proposal Qualifications and Proposal Pricing as well as an electronic version
       on CD. Each Proposal must be signed by an authorized member of the
       Contractors' firm. This member should be the highest ranking officer at the local
       level. FAXED or e-mailed Proposals will not be accepted. The electronic
       submittal must also be separated by envelope.




RFQ/P Maintenance Services     Novi Community School District                    Page |7
    Section 1.03 Proposal Schedule
       The NCSD anticipated timeline for its selection process is:

Issuance of RFQ/P document                                       May 26, 2011
Deadline for filing “Intent to Propose”                          June 3, 2011
Mandatory Pre-Bid Conference – Location
Educational Services Building
25345 Taft Rd.
Novi, MI 48374
   Bid Categories #1 & #1A-E                                     June 7, 2011 @ 3:00
   Bid Categories #2 & #3                                        June 8, 2011 @ 3:00

Deadline for written requests for clarifications                 June 15, 2011
Proposals Due                                                    June 20, 2011 @ 2:00 pm
Interviews                                                       First week of August, 2011
NCSD – Board of Education – First reading                        August 18, 2011
NCSD - Board of Education Award                                  September 1, 2011
Proposed Start of Work                                           October 1, 2011
Completion of Contract                                           June 30, 2014

     The NCSD reserves the right to modify any part of the above identified
schedule.

    Section 1.04 Acceptance of Proposals and Validity Period
       NCSD reserves the right to accept or reject all or any part of a proposal or any
       and all proposals, to waive any informality, and to award the contract to the entity
       or entities that best serves the interest of the District. Submission of a proposal
       will signify the Contractor’s agreement that its proposal and the content thereof
       are valid for 120 days following the submission deadline unless otherwise agreed
       to in writing by both parties. Relevant parts of the proposal and this RFP will
       become part of the contract that is negotiated between the District and the
       successful Contractor.


    Section 1.05 NCSD’s Representative
       For purposes of this solicitation the NCSD has hired Scot Norris & Associates as
       its agent to administer this process. All communication regarding this solicitation
       is to be handled through Scot Norris & Associates. Contact information is
       included below

              Scot Norris & Associates
              Mr. Scot Norris
              313 461-6357 cell
              888 831-0047 fax
              snorris@snorrisassoc.com


RFQ/P Maintenance Services      Novi Community School District                    Page |8
    Section 1.06 Intent to Propose
       Any party who intends to respond to this RFQ/P shall submit an Intent to
       Propose, including the name of contact person and address, with FAX number
       and e-mail address, to Scot Norris & Associates no later than June 3, 2011.
       Except for the Proposal itself, Contractors may submit Intent to Propose and
       other communication to Scot Norris & Associates by e-mail. NCSD intends to
       communicate (e.g., RFQ/P clarifications and addenda) with Contractors by e-
       mail, except for any Contractor not listing or declining such means of
       communication in its Intent to Propose. Except for the Proposal itself, references
       in the RFQ/P to 'written' form of communications include e-mail. By submitting
       an Intent to Propose a prospective Contractor is guaranteed to receive
       amendments and notices to this RFQ/P. Make sure that Company name,
       address, phone, fax and email address for the company’s contact person for this
       proposal are included.


    Section 1.07 Mandatory Pre-Proposal Conference
       Due to the complexity of the Scope of Work the pre-proposal meeting is
       mandatory. Time and location of meetings is listed in Section 1.03.

       This meeting and site visits are mandatory and all Contractors are required to
       familiarize themselves with all facilities so they are conversant with the facilities.
       Contractors may only visit NCSD facilities with permission from a representative
       of Scot Norris & Associates. Failure to familiarize themselves with NCSD
       facilities will not be a reason to withdraw or change a Contractor’s bid.

       Floor plans of all NCSD facilities will be distributed at the mandatory Pre-
       Proposal Meeting. There will be a $15 non-refundable charge for each set of
       drawings. Please make check payable to Novi Community School District.


    Section 1.08 Requests for Clarification
       Prospective Contractors may request that the NCSD clarify information contained
       in the RFQ/P. All such requests must be made in writing (email is acceptable) to
       Scot Norris & Associates. The time for submitting questions and receiving
       answers is listed in Section 1.03. The NCSD response to any request for
       clarification will be provided to all parties who have submitted an Intent to
       Propose to the RFQ/P.


    Section 1.09 Restrictions on Communication
       From the issue date of the RFQ/P until the Contract is awarded, Contractors shall
       not communicate about the subject of the RFQ/P or a Contractor's Proposal with
       the NCSD, the Board of Education members, administrators, faculty, staff,
       students, or employees except for Requests for Clarification in accordance with
       Section 1.08



RFQ/P Maintenance Services       Novi Community School District                     Page |9
    Section 1.10 Addenda to RFQ/P
       If it becomes necessary to revise any part of the RFQ/P, notice of the revision will
       be e-mailed in the form of an addendum to all parties who have submitted an
       Intent to Propose. All addenda shall become a part of the RFQ/P. Each
       Contractor must acknowledge all addenda which it has received. (Form QP-12
       located in Article IV) The failure of a Contractor to receive or acknowledge receipt
       of any addendum shall not relieve the Contractor of the responsibility for
       complying with the terms thereof


    Section 1.11 RFQ/P Information Controlling
       NCSD intends that all Contractors have equal access to information relative to
       the RFQ/P, and that the RFQ/P contains adequate information. Each Contractor
       shall prepare its Proposal based only on the information contained in the RFQ/P,
       notwithstanding any information that may have been previously provided. A
       prospective Contractor noting any inconsistency between the information
       contained in the RFQ/P and any information previously provided must request
       clarification (refer to section 1.08). No information communicated, either verbally
       or in writing, to or from a Contractor shall be effective unless confirmed by written
       communication contained in the RFQ/P, an addendum to the RFQ/P, a request
       for clarification or written response thereto, or in the Proposal.

    Section 1.12 Evaluation of Proposals
  The evaluation of proposals will be conducted in a two-step process.
     (a) Qualifying Proposals (Reference 1.32(a))
      Upon receipt, Qualifying Proposals from all Contractors will be opened privately
      and evaluated by a committee appointed by NCSD. That committee will
      determine which Contractors have the necessary qualifications and experience to
      move to the short list and have their Pricing Proposal evaluated.

       Contractors can expect that references will be checked as part of the review and
       evaluation of the Qualifying Proposals. It is incumbent on Contractors to insure
       that accurate contact information is included for all references.

       NCSD reserves the right to conduct phone conferences or face to face interviews
       prior to making its decision as to which Contractors will be included on the short
       list.


     (b) Pricing Proposals (Reference 1.32 (b))
      Those companies that make the short list will have their Proposal Pricing
      envelopes opened and evaluated. Companies that do not make the short list will
      have their Proposal Pricing envelopes returned to them unopened.




RFQ/P Maintenance Services      Novi Community School District                   P a g e | 10
       The NCSD will require short listed companies to participate in an interview
       process to discuss their Proposal and to answer any questions the NCSD may
       have regarding the RFQ/P and the Contract.

       A final recommendation to the NCSD Board will be made based on the criteria
       listed in Section 1.13.


    Section 1.13 Evaluation Criteria
       Each Contractor submitting a Proposal should understand that the nature of the
       NCSD maintenance operation is so complex that each and every facet of the
       operation may not be detailed in this RFQ/P. The Contractor must document
       their expertise, experience, and approach based on their understanding of the
       NCSD requirements. The mandatory Pre-Proposal meeting and site visits will
       afford the Contractor the opportunity to ask questions. The Proposal must be
       complete, clear and concise. The following categories, not listed by rank, are the
       principal criteria by which Proposals will be evaluated:

                 Cost

                 Experience, Reliability, Expertise of Personnel and Turnover rate

                 Other factors

       The NCSD will evaluate the Proposals, based on the above criteria. The NCSD
       will select the Contractor that it deems most qualified to serve the interests of the
       NCSD to proceed to the negotiation process.


    Section 1.14 Contract Form
       The contract contained in Article III, Exhibit 1 shall be the form used for this
       agreement. The submission of a response to this RFQ/P shall constitute the
       bidder’s written acknowledgment that it agrees to be bound by the terms and
       conditions contained in this RFQ/P and the contract. This RFQ/P will be included
       as an exhibit to any subsequent contracts between the Contractor(s) and the
       NCSD. The Contractor understands that this means that the Contractor must
       satisfy the requirements and reports listed herein. Exceptions must be explicitly
       noted in the Contractor’s Proposals. Lack of exceptions explicitly noted in the
       Contractor’s Proposal will constitute acceptance of all of the specifications as
       presented in this RFQ/P.


    Section 1.15 Term of Contract
       The term of this contract will be for thirty-three months and NCSD will have the
       sole and exclusive option to extend this contract for up to an additional three
       years. This contract will expire on June 30, 2014.




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    Section 1.16 Proprietary Information
       The information provided in the RFQ/P is solely for internal use by the Contractor
       in their Proposal preparation. All information contained herein is proprietary and
       shall not be distributed to any third party, except as required by law.


    Section 1.17 Bid Bond
       Each Proposal shall be accompanied by a surety or bid bond or certified check in
       a form satisfactory to the NCSD in an amount of five (5%) percent of the first
       year's total amount of the Contract, as a guarantee of Contractors' good faith, to
       be forfeited as liquidated damages if the Contractor withdraws its Proposal or
       fails to execute a form of Contract acceptable to the NCSD, substantially
       evidencing and incorporating the RFQ/P and the Proposal. Good faith deposits
       shall be returned to all Contractors upon the award of the Contract to a
       Contractor no later than one (1) week following the Board of Education's approval
       of a Proposal. The Bid Bond will be included in the Proposal Pricing envelope.


    Section 1.18 Performance Bond
       The Contractor awarded the Contract may be required to furnish the NCSD with
       a satisfactory Performance Bond equal to one year’s base bid price. If the NCSD
       accepts this required alternate, the successful Contractor may bill the NCSD a
       lump sum early in the Initial Term of the Contract and with no price mark-up. The
       cost for the performance bond shall be included as an 'add alternate' on the
       Proposal. The cost quoted shall be the first cost, with no price mark-up.

       The purpose of the Performance Bond requirement is to secure the faithful
       performance of the RFQ/P/Contract specifications and to financially protect the
       NCSD against the cost to hire a different Contractor to fulfill the Contract
       requirements unfulfilled by the original Contractor.

       If required, the Performance Bond must be issued by a quality surety licensed to
       do business in the State of Michigan, and the bonding companies must be limited
       to those listed on the U.S. Department of Treasury Circular 570. The U.S.
       Department of Treasury Circular 570 can be viewed at the following web site:
       http://fms.treas.gov/c570/index.html. The NCSD will be listed as an obligee on
       the Performance Bond. If NCSD requests the Contractor to provide a
       Performance Bond in one or more subsequent years of the Contract, the price
       increase will be limited to 2.5% per year.

       The awarded Contractor will deliver the required Performance Bond to the NCSD
       at the time of execution of the Contract.




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    Section 1.19 Contractor Experience
       Proposals for Bid Category #1 are limited to Contractors with at least three (3)
       years of experience providing maintenance services for public K-12 school
       districts with similar size maintenance operations and with demonstrated ability in
       starting up operations of this scope. At least two of these references must be
       located within Michigan.

       Proposals for all other Bid Categories are limited to Contractors that can
       demonstrate 3 years of comparable experience providing the services required
       under this contract.

    Section 1.20 Finality of Decision
       Any decision made by the NCSD, including Contractor selection, shall be final.

    Section 1.21 Release of Claims
       Each Contractor by its submission of its Proposal releases the NCSD from any
       claims arising out of, and related to, the RFQ/P process and selection of a
       Contractor.

    Section 1.22 Proposal Costs
       A recipient of the RFQ/P is responsible for any and all costs incurred by it or
       others acting on its behalf in preparing or submitting a Proposal, or otherwise
       responding to the RFQ/P, or any negotiations incidental to its Proposal or the
       RFQ/P.

    Section 1.23 Irrevocability of Bidding
       All Proposals submitted shall not be withdrawn and shall be irrevocable for a
       minimum period of one-hundred-and-twenty (120) calendar days following the
       date and time for receipt of Proposals set forth above.

    Section 1.24 Collusive Bidding
       The Contractor certifies that their Proposal is made without any previous
       understanding, Contact or connection with any person, firm or corporation
       making a Proposal for the same project and is in all respects fair, without outside
       control, collusion, fraud or otherwise illegal action. Contractor will complete form
       QP-14 located in Article IV.

    Section 1.25 NSCD Profile
       The Novi Community School District covers an area in Southwest Oakland
       County of approximately twenty-five and a half (25.5) square miles. Proposals
       must include service to fourteen (14) buildings including nine (9) school buildings.
       Article III, Exhibit.2 contains floor plans for each site and Article III, Exhibit.5
       contains a district map. Please be aware that nine of these buildings are located
       on a single campus

       Facilities:
              Elementary (K-4)                            5 buildings
              Upper Elementary (5-6)                      2 buildings*


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              Middle School (7-8)                         1 building (1 concession stand)
              High School (9-12)                          1 building (2 concession stands)
              Educational Services Building               1 building
              Instructional Technology Center             1 building
              Pre-School Building                         1 building
              Transportation                              1 building
              Maintenance                                 1 building

       *These two buildings appear as one on the map in the appendices

    Section 1.26 Staffing
       It must be understood that this RFQ/P provides for the selection of a professional
       Contractor to provide maintenance management services, including caring for
       emergency response situations, for the NCSD. The successful Contractor shall
       provide all labor and ancillary staff to coordinate all functions under the Contract
       as to ensure the safe and timely maintenance work for all applicable NCSD
       facilities. In addition, to such other personnel as may be required to administer
       this Contract, the successful Contractor shall employ and assign a Manager to
       act as the successful Contractor's designee in all matters relating to the Contract.
       The assigned manager will be subject to approval by NCSD.

       Any Contractor for Bid Category #1 must include within its price the cost for a full-
       time Project Manager who will be assigned exclusively to this project. This
       person will not be reassigned to another project without the express written
       consent of NCSD. Should NCSD find the Project Manager unacceptable, for any
       reason, the Project Manager will be promptly removed from the project and
       replaced by a person acceptable to NCSD. NOTE – Only BC#1 requires a full
       time, dedicated Project Manager.

       The Contractor will establish the Terms and Conditions under which any
       employee will be hired. The Contractor will have the sole responsibility to
       compensate its employees, including all applicable taxes, insurances and
       workers compensation. All Contractor employees will comply with all rules of the
       District. Employees must be thoroughly trained and qualified and capable of
       performing the work assigned to them. Employees shall be able to effectively
       communicate with the District’s staff. All employees shall wear suitable attire
       during the working period, and will carry proper identification. Suitable uniform
       includes a logo shirt, (pre-approved by the District] Contractors must provide
       appropriate PPE for all its employees as per OHSA requirements. Every
       employee must be easily recognizable and identifiable by District staff.




RFQ/P Maintenance Services      Novi Community School District                   P a g e | 14
    Section 1.27 Insurance Requirements
       The Contractor shall maintain the following insurance in force at all times during
       the term of the Contract, with an 'A' rated Best insurance carrier acceptable to
       the NCSD. The NCSD shall be named as an additional insured for the minimum
       limits listed below. Commercial General Liability and Motor Vehicle Liability
       Insurance, as described herein, shall include an endorsement stating the
       following shall be Additional Insureds: NCSD, all elected and appointed officials,
       all employees and volunteers, all boards, commissions and/or authorities and
       board members, including employees and volunteers thereof.

POLICY                                           MINIMUM LIMITS
     (a)      Workers Compensation                    Statutory

       (b)    Comprehensive General Liability
              (1)  Bodily Injury Liability               $1,000,000 each person
                                                         $1,000,000 each occurrence
                                                         $2,000,000 aggregate

              (2)    Property Damage Liability           $1,000,000 each occurrence

       (c)    Comprehensive Automobile Liability
              (1)  Bodily Injury Liability               $1,000,000 each person
                                                         $1,000,000 each occurrence

              (2)    Property Damage Liability           $1,000,000 each occurrence

       (d)    Excess Umbrella Liability
                    Combined Single                      $10,000,000 each occurrence
                    Limit Bodily Injury and/or
                    Property Damage                      $10,000,000 aggregate

       Note: Comprehensive Liability to include, but not limited to:
             i)   Existence of busses or vehicles on Location.
             ii)  Contractual obligations.

       The insurance carrier must notify the NCSD and the Contractor 30 days prior to
       the expiration, termination or material change of such insurance coverage.

       This coverage and limits are to be considered minimum requirements under the
       Contract and shall in no way limit the liability or obligations of the Contractor
       under the Contract.

       The successful Contractor shall not commence operations under the Contract
       until the Contractor has obtained all insurance stated in these requirements, all



RFQ/P Maintenance Services     Novi Community School District                    P a g e | 15
       insurance has been reviewed by the NCSD, and Certificates of such insurance
       have been made available to NCSD.

    Section 1.28 Contract Assignment or Sub-Contracting
       The resulting Contract shall not be assigned, transferred, or sublet by the
       Contractor in whole or in part without the prior written approval of the NCSD

    Section 1.29 Covenant Against Contingent Fees
       The Contractor warrants that no person or agency has been employed or
       retained to solicit or obtain this Contract upon a contract or understanding for a
       contingent fee, except a bona fide employee or agency. For breach or violation
       of this warranty, the NCSD shall have the right to annul this Contract without
       liability or, in its discretion, to deduct from the Contract price or consideration, or
       otherwise recover the full amount of the contingent fee.

    Section 1.30 Nondiscrimination of Employment
      The Contractor shall comply with Equal Employment Opportunity and Affirmative
      Action requirements as stipulated in Executive Order 11246 and Executive Order
      11375 and all subsequent amendments thereto and superseding orders.

       Contractor's policy shall be to recruit and select applicants for employment solely
       on the basis of their qualifications. The Contractor's decision to employ shall be
       based, first, on whether any positions are available; and, second, on which
       applicant best meets the requirements of the open position.

    Section 1.31 Time Keeping
        Contractors must describe in the proposal their auditable time-keeping system.
        The District requires the Contractors to use an automatic reputable time-keeping
        system. The District will audit the Contractors time-keeping records.

    Section 1.32 Proposal Format
     (a) Qualifying Proposal
      The purpose of the Qualifying Proposal is to determine that the Contractor has
      the necessary experience, qualifications, financial wherewithal and business
      acumen to provide the high level of service required. There are many forms and
      other documents that must be submitted as part of the Qualifying Proposal. A
      checklist is included below as a guide to the organization and presentation of
      your information. Failure to provide all requested information may be a reason
      for disqualification. Please organize your submission in the same order as the
      items are listed below.




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                             Qualifying Proposal Checklist
          Qualifying                   Item                        NCSD
          Proposal                                              Supplied Form
              #                                                     (Y/N)
              1      Cover Letter                                     N
              2      Contractor’s Qualification Statement             Y
              3      Corporate Experience on similar                  N
                     work
              4      Current workload                                N
              5      Background & Qualifications of                  N
                     proposed staff
              6      Exceptions to RFQ/P                             N
              7      Transition Plan                                 N
              8      Staff Continuity                                N
              9      Management System & Training                    N
             10      Software Systems                                N
             11      Insurance Coverage                              N
             12      Acknowledgement of Addendums                    Y
             13      Familial Relations Statement                    Y
             14      Non-collusion affidavit                         Y
             15      School Safety Initiative Form                   Y
             16      EMR                                             N
             17      Copy of Corporate Safety Program                N
             18      Example of Time Keeping system                  N
             19      Drug Testing Program                            N
             20      Other relevant information                      N
             21      List of Grounds Maintenance Equip.              N
             22      List of Snow Plowing Equip                      N
             23      Additional Efficiencies (optional)              N

       Where forms are noted above as being supplied by NCSD they are located in
       Article IV. All documents listed above must be completed and submitted for your
       Proposal to be considered.
           1) Cover Letter - Contractors must provide a cover letter on company
              letterhead providing a summary of its proposal. This letter must contain
              a statement indicating that the Contractor agrees to be bound by the
              terms and conditions in this RFQ/P and Contractors' Proposal and the
              Contract. The letter must also list the Bid Categories on which you are
              proposing.
           2) Contractor’s Qualification Statement - Contractor’s must completely fill
              out the attached Contractors Qualification Statement and attach any
              supplemental materials required by that document. It is provided in
              Microsoft Word format.




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           3) Corporate Experience - In narrative or table form, for the last five years
              list other similar K-12 school districts of comparable or larger size that
              your company has provided services of the same nature that you are
              proposing on. Provide other experience that is of a similar nature to the
              work in a K-12 environment, e.g. health care. Also provide information
              showing when that work was performed.
           4) Current Workload - In narrative or table form, list current work load for K-
              12 school districts.
           5) Staff Qualifications - Contractors must provide resume, background and
              qualifications of management and supervisory personnel who would be
              involved with the NCSD. Describe the chain of command and reporting
              relationships. Include a proposed organization chart that includes
              executive oversight.
           6) Exceptions to RFQ/P - Contractors must list any exceptions that they
              have to the RFQ/P. Requests for substantive changes to the contract
              may cause your proposal to be disqualified.
           7) Transition Plan - Contractors must provide a transition plan of action
              (Outline form is acceptable.) to transfer from the NCSD operated
              maintenance service to Contractor operated maintenance service.
              NOTE- This document is extremely critical for those Contractors who are
              proposing on Bid Category #1. It has less significance for Contractors
              who are proposing on Bid Category #1A-E, 2 & 3.
           8) Staff Continuity - Contractors must provide a staff continuity plan
              showing expected turnover rates for staff and how the Contractor will
              address the need to prevent excessive turnover of staff. The Contractor
              will also show how it will address absences in the event an employee is
              not available, and how it will provide staff in the case of emergency.
           9) Staff Training - Contractors must provide evidence of all aspects of their
              maintenance management and technical capabilities. These should
              include human resources services, computer systems and capabilities,
              training programs for management and non-management personnel.
              The Contractor’s initial and on-going training program shall include an
              itemized list of topics and the number of hours per year each of the
              Contractor's employees are required to complete.
           10) Software Systems - Contractor will provide information about its
               experience utilizing software programs for work order management and
               preventive maintenance scheduling. NCSD is using SchoolDude for this
               task; the successful Contractor will be expected to train its staff in its use.
               You can find information about this software at SchoolDude.com.
           11) Insurance - Contractors shall provide evidence of ability to provide
               adequate insurance coverage to protect the interests of themselves and
               the NCSD. Contractors must provide evidence of insurance in the
               amount of ten million dollars ($10,000,000). Refer to Section 1.27.


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           12) Acknowledgement of Addendums - Contractor will complete the form
               located in Article IV.
           13) Familial Relations Affidavit - Contractor will complete the form located in
               Article IV.
           14) Non-collusion Affidavit - Contractor will complete the form located in
               located in Article IV.
           15) School Safety Initiative Form - Contractor will complete the form located
               in located in Article IV.
           16) EMR - Contractors must provide a worker's compensation experience
               modification factor on a document from the Contractors worker's
               compensation insurance carrier.
           17) Corporate Safety Program - Contractors will provide a copy of their
               Corporate Safety Program and will also include any relevant information
               as to how that program will be customized to meet the needs of the
               NCSD.
           18) Time Keeping System- Contractors will provide examples of how they
               will keep time records on this project and explain how those systems will
               make it easy for NCSD to audit them.
           19) Drug Testing Program – Contractors will provide an outline of the drug
               testing program they will use to meet the requirements of this RFQ/P.
           20) Other relevant information - Contractors may use this section to describe
               any other resources to be provided by their company, not listed above,
               which would result in safe and efficient maintenance services.
           21) List of Ground Maintenance Equipment – Provide list of grounds
               equipment owned and sub-list of equipment required for this contract.
               Bid Category 2 only.
           22) List of Snow Plowing Equipment – Provide list of snow=plowing
               equipment owned and sub-list of equipment required for this contract.
               Bid Category 3 only.
           23) Additional Efficiencies – (optional) - Provide suggestions as to how the
               NCSD could realize additional efficiencies in its maintenance operation
     (b) Pricing Proposal
      The purpose of the Pricing Proposal is to clearly delineate the business terms of
      you proposal. There are many forms and other documents that must be
      submitted as part of the Pricing Proposal. A checklist is included below as a
      guide to the organization and presentation of your information. Failure to provide
      all requested information may be a reason for disqualification. Please organize
      your submission in the same order as the items are listed below. All of the forms
      noted below are included in Article IV – Proposal Forms.




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                                  Pricing Proposal Checklist
        Item #                            Item                                NCSD
                                                                           Supplied Form
                                                                              - (Y/N)
           1       Proposal Form                                                 Y
           2       Bid Bond                                                      N
           3       Table of Hourly Pay Rates & Benefits                          Y
           4       Table of Salary Pay Rates & Benefits                          Y
           5       Table of Employee Benefits                                    Y


       (i) Proposal Form
        Completely fill out attached form. Note there is a different Proposal Form each
       Bid Category.
       (ii) Bid Bond
         Contractors must provide a Bid Bond in the amount equal to five (5) percent of
         the first year total amount of the Contract.
      (iii) Table of hourly pay rate and hourly benefits per trade classification
         Contractors must complete the hourly pay rate and hourly benefits table of
         Contractor employees placed in the NCSD.
      (iv) Table of salaried pay rate and benefits by job title
        Contractors must provide the salary pay rate table and benefit table of
        Contractor employees placed in the NCSD.
       (v) Table of employee benefits
          Contractors shall provide an employee benefit table listing eligibility criteria,
          and level of Contractor coverage, including, but not limited to, medical, dental,
          vision, life, short and long-term disability, retirement, etc.

    Section 1.33 Safety Permit Work
       All areas that are identified as 'Permit Required' such as asbestos removal-
       Confined Space, by a sign or tag, require proper entrance in accordance with the
       NCSD confined space entry program. Entry into these areas is permitted only by
       persons who meet the following requirements:

          o Completed confined space training. (Comply with any applicable
            requirements for confined space permits.)
          o Wear required personal protection equipment.

    Section 1.34 Facility Security
       The Contractor is responsible for the security of all Facilities during maintenance
       operations. If any of the Contractor's employees are scheduled to open or close
       the Facility, then that employee should have knowledge where breakers, alarm
       panels for resetting fire alarms, lighting controls and equipment are located. It is
       incumbent on the Contractor to secure all Facilities at the end of each shift and


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       set the alarm (secure all doors, turn off all but designated lights, and turn off
       ceiling fans, and close all windows.). Office, classroom, and other doors are to
       be kept locked at all times except for scheduled activities. For the safety of
       students and the public-at-large, storage and custodial closet doors are to be
       kept shut and locked when the Contractors employees are not present.

    Section 1.35 Communication
       Some of the Contractor's most important customers will be the Building
       Principals. To ensure customer satisfaction, the Contractor's employees will be
       required to maintain regular, open communication with these individuals.

    Section 1.36 Emergency Response
           1) The Contractor agrees to respond to any emergency requests, made
              necessary by rain, plumbing failures, leaks, vandalism, storm damage,
              systems failures or accidents; 24 hours per day, 7 days per week, 365
              days per year. This work will be paid for in accordance with the rates
              quoted in this proposal
           2) Any additional services of this nature must be pre-approved by the
              NCSD designated administrator on call. Any invoice for this type of
              service must include the school, date, area(s) affected, scope of work
              performed, hours expended by Contract personnel, and name of person
              authorizing the work.

    Section 1.37 Holidays
       The NCSD is closed on, and the Contractor is not required to provide
       maintenance or other services on the following holidays. Note however, the
       Contractors employees are to be scheduled in such a way as to ensure that all
       Facilities are ready to open the next business day:

              1. New Year’s Day
              2. Good Friday
              3. Memorial Day
              4. Fourth of July
              5. Labor Day
              6. Thanksgiving Day
              7. Friday after Thanksgiving
              8. Christmas Eve Day
              9. Christmas Day
              10. The day before New Years or the day after the New Years

       The NCSD reserves the right to require some work on any and all of these
       holidays. If such work is requested by the NCSD designee, the Contractor may
       bill the NCSD for this work at the hourly rate quoted in the Proposal.




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    Section 1.38 Licenses/Permits
       The Contractor will obtain and maintain at its own expense any necessary
       licenses and permits to provide the services specified in this Contract. Some
       examples include pool operator license and a driver's license.

    Section 1.39 “Act of God” Days
       Contractor employees are required to work on all 'act of God' days. Contractor
       employees are also required to work on all other days that school is closed due
       to other inclement weather or due to boiler failure, electrical outages, etc. On
       these days, they should expect to work their regular schedule unless otherwise
       directed by the NCSD designee.

    Section 1.40 Absenteeism
           1) Employee absenteeism can significantly and adversely affect the quality
              of services received by the NCSD. The successful Contractor must
              maintain a pool of trained and qualified substitutes with the required
              background checks available at short notice to ensure that the NCSD is
              adequately staffed in the event of illness or injury. The Contractor must
              also keep track of absenteeism rate, and upon request, this data must be
              provided to the NCSD. If a change of an employee is needed, the
              successful Contractor is required to inform the NCSD designee when
              there will be a change of employees for absence purposes. If the
              absence is expected to last more than three consecutive work days, the
              Contractor is also required to inform the NCSD designee.
           2) If the Contractor’s supervisor/project manager is unavailable for work
              under the Contract for any substantial period of time (i.e., more than
              three consecutive work days), the Contractor will immediately inform the
              NCSD’s designee of the absence, the reason for the absence, and how
              the Contractor will ensure completion of the supervisor’s/project
              manager’s work.
           3) NCSD reserves the right to audit payroll records and/or time cards of the
              Contractor and its employees. The Contractor must have some system
              in place, such as a phone stamp or other monitoring system, to ensure
              the employees are on site at the Facilities and that the duration of the
              time indicated matches that noted in the invoice.

    Section 1.41 Operational Efficiency
       The NCSD expects the Contractor to continuously use its expertise in order to
       streamline operations and costs while maintaining service levels, complying with
       Board policy and safety guidelines. Periodically, the NCSD will request the
       Contractor to identify and implement operational efficiencies that will lead to cost
       reductions in maintenance services as cost reductions are pursued in other
       NCSD services. Savings will accrue to the NCSD in accordance with a decrease
       in staffing.




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    Section 1.42 Schedule
       The typical work day is 7:00 to 3:30 for Bid Categories 1, 1A-1D. Work for these
       categories that extends beyond this time through no fault of the Contractor will be
       paid for as additional services. Rates for after hours work will be paid for
       according to rates included in Proposal Form Hourly rates and benefit worksheet.
       All work in Bid Category 2 & 3 will be paid for at stated rates regardless of when
       the work is performed.

    Section 1.43 Contractor Communications
           1) NCSD – Contractor Liaison
              The Contractor shall designate a liaison to be available to communicate
              with the NCSD and Administrators as per all specifications described
              herein. The NCSD liaison shall be the Director of Maintenance &
              Operations. Any notices or other communication hereunder shall be in
              writing, shall be hand-delivered or sent via messenger or courier or
              registered and certified mail, and shall be deemed given when received,
              when delivered and addressed to each party; the awarded Contractor and
              the NCSD. Any operational notices will be sent to the NCSD liaison. Any
              legal notices will be sent to the individual specified in the contract.
         2) Provision of Notice
              All notices given pursuant to this Contract shall be in writing and may be
              hand delivered, or shall be deemed when received. If any notice is sent
              by facsimile, confirmation copies must be sent by mail or hand delivery to
              the specified address. Either party may from time to time change its Notice
              Address by written notice to the other party.

    Section 1.44 NCSD Obligation of Non-Appropriation of Funds
       Subject to the State of Michigan funding, and enrollment statistics, the NCSD
       represents that it has adequate funds to meet its obligations under any Contract
       awarded as a result of this RFP during the current fiscal year; that it intends to
       maintain any Contract awarded as a result of this RFP for the full period set forth
       herein; and that it has no reason to believe that it will not have sufficient funds to
       enable it to make all payments due hereunder during such said Contract period.
       However, if adequate funds become unavailable at any time during such
       Contract period(s) to continue funding for any Contract award as a result of this
       RFP, the NCSD obligation under such Contract(s) will terminate as of the date
       that the funding expires without further obligation to the awarded Contractor.

    Section 1.45 Management
       The Contractor will provide management and clerical staff to coordinate all
       Contractor functions described in the RFP and Contract. In addition to such
       other personnel as may be required to administer the Contract, the Contractor
       shall employ and assign a responsible project manager to act as the Contractor's
       designee in all matters relating to the Contract and the work performed under the
       scope of the contract. For purposes of Bid Category #1 the Contractor shall


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       assign a full time Project Manager who will work from the Maintenance Office.
       This Project Manager will work all necessary hours to professionally manage the
       maintenance work, but under no circumstances will this commitment be less than
       8 hours per day. At NCSD’s expense, suitable office space, phone, computer
       and furniture will be provided for the Project Manager. There will also be made
       available space for the Contractor's employees to have lunch and secure
       personal items.

    Section 1.46 Changes in School Schedule
       It is expected the Contractor will work when the schools are closed due to
       inclement weather or other facility related closings. If the Superintendent of the
       NCSD does close the buildings to ensure the health and safety of any person or
       for any other lawful reason, then the NCSD shall not be obligated to pay for any
       services hereunder provided that the NCSD has notified the Contractor by 5:30
       am of the day the District and/or individual buildings are to be closed.

    Section 1.47 NCSD Philosophy
       It is the NCSD intent to provide high-quality service and to ensure the safety and
       comfort of the NCSD students and staff. The Contractor hereby recognizes and
       agrees to uphold the following general standards for personnel.

          o For the protection of students, persons who have contact with students
            and their families must be of stable personality, good moral character and
            shall meet or exceed all state mandated certifications. Additionally, all
            employees shall be conversant in the English language and be able to
            take direction accordingly.

          o The Contractor shall allow no person to provide maintenance services if
            that person's conduct might in any way expose a child to any impropriety
            of word or conduct, nor shall the Contractor allow any person to provide
            maintenance services who is not, at any time, in a condition of mental and
            emotional stability.

          o The use of tobacco and the possession or use by any person of alcohol,
            controlled substances, illegal drugs, firearms, knives, or other weapons
            are prohibited on school property.

    Section 1.48 Pre-Employment Screening
       The Contractor shall develop and implement a pre-employment interview and/or
       screening program for all candidates for employment who will be on District
       property or in a District Facility. The screening program shall be designed to
       assist the Contractor in determining the candidates' qualifications for work with
       students in District Facilities. This procedure must be reviewed and approved in
       advance by the District to ensure compliance with any and all applicable Federal
       and State laws, rules, ordinances, District policies and regulations and licensing
       and permitting requirement applicable to providing maintenance services
       contemplated in this Contract, including, but not limited to:


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           1) Establishing tests acceptable to, and approved by, the District that are
              designed to determine the presence of illegal drugs, controlled
              substances or alcohol. The Contractor shall conduct random and
              reasonable suspicion drug and alcohol testing for all safety sensitive
              employees according to Federal and Michigan law, rules and regulations
              and District policy. The Contractor shall have a zero tolerance policy for
              testing positive to drugs and alcohol and shall immediately remove an
              employee if they refuse to submit to a drug test, tests positive for illegal
              drugs, controlled substances or alcohol or violates the law, possesses,
              sells or consumes illegal drugs, controlled substances or alcohol on
              District property;
           2)    Meeting the requirements of the School Safety Initiative Legislation,
                being MCL 380.1230, 380.1230a, 380.1230c, 380.1230d and 380.1230g.
                The Contractor acknowledges and agrees that unless the District notifies
                the Contractor that it is not subject to the provisions of Michigan Public
                Act 84 of 2006, as amended, the Contractor will have any and all of its
                agents, employees or representatives who will be on any District
                premises to carry out the maintenance services contemplated by the
                Contract Documents, fingerprinted and subject to criminal history and
                background checks through the Michigan State Police and Federal
                Bureau of Investigation, as detailed in Public Act 84 of 2006, as
                amended, prior to commencing any work under this Contract by
                presenting themselves, or any of its agents, employees or
                representatives, for proper fingerprinting and criminal background
                checks, as directed and requested by the District, with the assistance of
                the Contractor, or provide written notification to the District that the
                Contractor or its employee(s) has previously completed fingerprinting
                and a criminal history and background check in connection with
                contracting or working for another Michigan public school district,
                intermediate school district, public school academy or non-public school
                (each an 'Agency') and consents to the sharing or transferring of the
                appropriate fingerprinting and criminal history background report from
                the other Agency. If Contractor wishes to receive a copy of any report, it
                shall have the employee provide written consent to the District
                acknowledging its consent to provide Contractor with a copy of the report
                at the time of fingerprinting and back-ground checks are initiated.
                Additionally, unless notified it is not subject to Michigan Public Act 84 of
                2006, as amended, the Contractor represents and warrants to the District
                that it will at all times during the Initial Term or any Renewal Term of this
                Contract be in compliance with the provisions of Michigan Public Act 84
                of 2006, as amended, including, but not limited to, reporting to the
                District within 3 business days of when any of its agents, employees or
                representatives who will be on the District's premises to carry out the
                maintenance services contemplated by the Contract Documents, is/are
                charged with a crime listed in Section 1535a(1) or 1539b(1) of the
                Revised School Code, being MCL 380.1535a(1) and 380.1539b(1), or a


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               substantially similar law, and to immediately report to the District if that
               person is subsequently convicted, plead guilty or plead no contest to that
               crime. The Contractor shall indemnify, defend and hold the District, its
               employees, Board of Education, and each member thereof, agents and
               consultants, harmless from and against any and all claims, counter-
               claims, suits, debts, demands, actions, judgments, liens, liabilities, costs,
               expenses, including actual attorneys fees and actual expert witness fees,
               arising out of or in connection with any violation of, or the Contractor's
               failure to comply with the requirements of Michigan Public Act 84 of
               2006, as amended, or this paragraph. The Contractor shall be
               responsible for all costs and expenses associated with the above-
               required fingerprinting and background checks. The Contractor shall
               supply all necessary data and information, as requested by the District,
               to enable the District to properly submit Contractor and its employees
               and agents for inclusion in the State of Michigan Department of
               Education's list of 'registered educational personnel'.

    Section 1.49 Drug Use Prevention
           1) Drug Testing Program
              The Contractor will submit as part of its Qualifications Proposal its plan for
              drug and alcohol testing. The plan must be administered by a reputable,
              recognized third party that specializes in providing that service. The
              detailed plan must be in conformance with the requirement of 1.49 (2) &
              (3) below.
           2) Grounds for Testing
              The Contractor shall conduct or cause to be conducted tests acceptable to
              the NCSD that are designed to determine the presence of illegal drugs,
              controlled substances or alcohol. Such tests shall be administered to:
              a) All permanent, temporary or substitute workers before the worker first
                 begins work under this Contract;

              b) Test results must be obtained before the worker begins work;
              c) Any person whom the Contractor or the NCSD has reasonable cause
                 to believe has reported to work or is at work or is on the NCSD
                 property under the influence of drugs or alcohol;
              d) Random testing throughout the year; and,
              e) Post-accident testing.
           3) Grounds for Removal from Service
              The Contractor must remove a trainee or employee from the training
              program or from service, as applicable, under the following circumstances:




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              a) If a trainee or employee refuses to submit to a drug test in one of the
                 above described situations;
              b) If a trainee or employee possesses, consumes, sells or dispenses
                 alcoholic beverages, illegal drugs, or controlled substances on NCSD
                 property or during the course of providing maintenance services to the
                 NCSD;
              c) If a trainee or employee violates the laws pertaining to drugs,
                 controlled substances, or alcoholic beverages during the course of
                 providing maintenance services to the NCSD;
              d) If a trainee or employee violates the laws pertaining to drugs,
                 controlled substances or alcoholic beverages at any time, if doing so
                 adversely affects the NCSD, its students or its property;
              e) If a trainee or employee tests positive for the presence of illegal drugs,
                 controlled substances, or alcohol.

    Section 1.50 Employment Requirements
       All employees must be at least eighteen (18) years of age, be a legal resident
       and must be conversant with the English language and meet all other checks as
       required by law prior to being placed in a position with the Contractor to work in
       the NCSD.

    Section 1.51 Pre-Service Training and Ongoing Training
       The Contractor is to have, in-place, an on-going effective and documented
       training program that consists of two parts, each of which provides all local,
       State, and Federal mandated training and contains, at a minimum:
           1) Orientation program before placement at NCSD
               AHERA
               Blood-borne Pathogens
               Lock-out/Tag-out Procedures (Electricians/HVAC/Carpenters)
               Personal Grooming
               Right-to-Know including Material Safety Data Sheets (MSDS)
               Safety
               Sexual Harassment
               Storm Water Management

               The Contractor will provide written documentation of Contract employees
               who have attended such a program, including date and time, to the
               NCSD designee prior to the employee being placed in the NCSD.
           2) Ongoing training after placement in NCSD

               The Contractor will provide at least twelve (12) hours of job-related
               training per year to each employee. Recommended topics are as follows:


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               AHERA
               Blood-borne Pathogens
               Chemical Safety
               Confined spaces
               Ladder Safety
               Lifting Techniques
               Lock-out/Tag-out Procedures
               Right-to-Know Safety including Material Safety Data Sheets (MSDS)
               Sexual Harassment
               MIOSHA Safety
               Storm Water Management

    Section 1.52 Safety Program
       Safety is a paramount concern to the NCSD. In recognition of this priority, the
       Contractor shall plan and implement a comprehensive safety program. This
       program shall include but not be limited to regularly scheduled safety meetings
       for workers. The Contractor shall conduct a minimum of twelve (12) safety
       meetings each school year, and workers shall be required to attend. In the event
       a worker fails to attend one (1) of these safety meetings, the worker will be
       subject to suspension. The agendas of the meetings shall be available for
       inspection by the NCSD on request.

    Section 1.53 Employee Training Participation
       At no cost to the NCSD, the Contractor shall make all workers assigned to the
       NCSD available to the NCSD Human Resources for at least one (1) two hours
       session per year in addition to training programs. The purpose of these sessions
       is to solicit the worker's suggestions and their evaluations of policies and
       practices and other NCSD concerns.

    Section 1.54 Mandated and Requested Equipment Modifications
       If, during the period of the Contract, any installation or modification of equipment
       is required due to a change in the law or applicable rules and/or regulations, or if
       special equipment or devices are required or requested by the NCSD, such
       modifications or installations shall be made by the Contractor after notification
       and approval from the NCSD. The cost of providing such apparatus, and of
       modification and installation, shall be mutually agreed upon by the NCSD and the
       Contractor on a non-target unit cost basis. The Contractor shall be responsible
       for the maintenance of such apparatus, as described herein.

    Section 1.55 Maintenance Standards
       The Contractor shall maintain in good and safe mechanical and operating
       condition all tools & equipment listed in Exhibit 6 & 7. The Contractor will
       complete a written inspection form detailing the condition of all equipment before
       the beginning of each school year for NCSD review. The Contractor shall
       maintain the equipment so that their condition remains equal to or exceeds that
       condition recorded on the written inspection form, normal wear and tear


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       excepted. Mechanically, equipment shall be maintained in a condition
       approximating that set out by the original manufacturer. Failure to maintain
       equipment in a condition acceptable to the NCSD will constitute a default of
       Contract performance

    Section 1.56 Responsible Party
       The Contractor shall be the responsible party with respect to any applicable
       annual required or mandated inspections of the equipment, maintenance and
       related issues.

    Section 1.57 Contractor’s Records And Reporting Requirements
       The Contractor shall make available at any time to the NCSD all operating
       records that the NCSD may request. Additionally, the Contractor will provide
       certain regular reports to the NCSD as specified in this section and others as
       mutually agreed on by the NCSD and Contractor.
     (a) Records to be Maintained by the Contractor
                   i) Operating Records
              The Contractor shall maintain, for a minimum of eighteen (18) months
              daily records indicating absenteeism, Work Orders entered, and Work
              Orders complete, employee’s hours, accident occurrences and building
              complaints.
                  ii) Personnel Records
              The Contractor shall maintain records that include documentation of all
              tradesworkers, management, and support staff compliance with all legal
              requirements and with all standards and requirements set forth in this
              Contract.
     (b) Reports to be Submitted Regularly to the NCSD by the Contractor
        If any of the following events occur during the Contractor's performance of this
        Contract, the Contractor shall report to the NCSD the described information
        within a period of two (2) working days.
                  i) MIOSHA
              Before bringing any new chemicals onsite, the Contractor must provide
              one copy of the Material Safety Data Sheet (MSDS) to the NCSD
              designee.
                 ii) Procedures
              The Bid Category #1Contractor will maintain, in the Maintenance Office, a
              Procedures Manual, indexed and containing the following sections,
              specific for NCSD that will include, at a minimum:
                 1. Contractor's standard policies and procedures.
                 2. Daily routines or schedules for maintenance workers assigned to
                     NCSD.
                 3. Emergency and safety procedures.



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                 4. List of equipment maintained in the NCSD.
                 5. Maintenance and use manuals for all equipment in NCSD
                 6. List of all current employees assigned to NCSD (for contact
                    purposes).
                  iii) Accident Reports
              All accidents or incidents involving the NCSD students, personnel, and
              equipment shall be verbally reported to the NCSD immediately. A written
              report shall be submitted to the NCSD by the Contractor within two (2)
              working days. A verbal notification to The NCSD Director of
              Operations/Maintenance shall be given verbal notification of the incident
              immediately.

              Accident reports shall make clear or provide at a minimum the following:

                            Whether students were involved in the accident;
                            Whether any injury occurred;
                            The worker, location, involvement of equipment, and nature
                             and extent of any property damage;
                            The Contractor's assessment of chargeability of the
                             accident; and
                            Accident and incident reports completed by the Contractor's
                             management.

              The Contractor shall provide to the NCSD any accident reports obtained
              from the Michigan State Police or from any other law enforcement agency
              as soon after the accident as they become available.

              The Contractor shall use the Michigan MDE form as mandated by the
              State of Michigan.

    Section 1.58 Building Alarm Codes
       The NCSD will provide the Contractor with alarm codes for each Facility. A set of
       security codes for all Facilities will be issued to the Contract Manager. Alarm
       codes must not be traded between or shared among employees. Previously
       assigned alarm codes must not be forwarded by the Contractor to new
       employees. Notification to the NCSD will be immediate with the reassignment or
       termination of any individual who has been assigned an alarm code. Building
       alarm codes will only be given to Bid Category #1 contractor

    Section 1.59 NCSD Designee
       The NCSD designee referred to throughout this RFP will refer to the Director of
       Maintenance & Operations or his/her designee. The NCSD Superintendent is
       authorized to modify this designation.




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    Section 1.60 Keys and Identification/Door Access Badges
       Keys and identification badges will be supplied by the NCSD. All keys and
       ID/door access badges will be issued to and must be signed out by the
       Contractor's supervisor/project manager.

    Section 1.61 Initial Issuing of Keys and Identification/Door Access
    Badges
       The NCSD will provide the Contract supervisor with appropriate keys and
       identification/door access badge for all Facilities.

    Section 1.62 Copying of Keys
       At no time will copies be made of any keys issued. If additional copies are
       needed, the Contractor must obtain keys from the Director of Maintenance &
       Operations or his/her designee.

    Section 1.63 Key and Identification/Door Access Badge Replacement
       There will be a $25.00 charge for the replacement of any lost or stolen key or
       identification/door access badge. There will be a $100.00 charge to re-issue
       keys or identification/door access badge to a new Contract manager/supervisor.

    Section 1.64 Key and Identification/Door Access Badge Inventory
       The NCSD reserves the right to inventory the Contractor's keys or identification
       badges at any time.

    Section 1.65 Lost Keys and Identification/Door Access Badges
       All lost Facility keys and identification/door access badges assigned to the
       Contractor or to any of the Contractor's employees, (whether interior or exterior
       keys), must be reported, via the NCSD work order system, to the NCSD
       designee immediately upon discovery of the loss.

    Section 1.66 Re-keying of Locks
       If the NCSD deems it necessary to re-key any locks due to inadequate key or
       identification badge control/management by the Contractor, the cost will be
       deducted from the monthly payment.

    Section 1.67 Security of Keys and Identification/Door Access Badges
       The Contractor is prohibited from lending NCSD Facility keys and
       identification/door access badges to anyone. The Contractor and its employees
       are also prohibited from leaving keys or identification badges in custodial closets
       or from lying on custodial carts, or otherwise out of their personal possession.
       Each instance of NCSD observed non-compliance will result in a non-compliance
       penalty of $50.00.

    Section 1.68 Termination of Contract
       All keys and identification badges assigned to a Contractor's employee will be
       returned to the NCSD designee when his/her services in the assigned Facility
       end. All keys and identification badges will be returned to the NCSD designee at
       the termination of this Contract.


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    Section 1.69 Trading of Keys and Identification Badges
       Keys and identification badges will not be traded between employees nor
       forwarded to new employees; instead, the keys and identification badges must
       be returned to the NCSD to be re-issued.

    Section 1.70 Property Damage And Protection:
       The Contractor will be responsible for reporting and paying for any damages to
       any of the NCSD Facilities, equipment, and/or contents caused by the
       Contractor's employees. The Contractor will report, in writing, any damage that
       occurs.

       The Contractor will inform the NCSD designee of any vandalism, evidence of
       attempts to force entry, and all other damages to any Facilities.

       In addition, the Contractor will report, in writing, any observed Facility damage for
       which they are not responsible for maintenance or repair. All repairs to the
       NCSD facilities will be made or facilitated by the NCSD then reimbursed by the
       Contractor, if appropriate.

       The Contractor will continuously maintain adequate protection of all Facilities
       covered by the Contract from damage, loss or injury arising in connection with
       this Contract, and will make good any such damage, loss or injury if found
       responsible.

       The Contractor is responsible for the conduct of its personnel. The Contractor
       will cooperate fully with the NCSD and with any Law Enforcement authority in the
       investigation of any unlawful activity suspected of the Contractor's employees
       while working on the NCSD Facilities.

       If personnel employed by the Contractor are found to have committed theft or
       other unlawful activities on any of the NCSD Facilities, the Contractor will be
       responsible to the NCSD for restitution which will include, but not be limited to, all
       actual losses, damages, costs of investigation, and costs of prosecution.

    Section 1.71 Quality Control/Inspections
       (i) The Contractor's supervisor/project manager, the NCSD designee and other
           personnel as deemed appropriate by the NCSD designee will perform
           quarterly inspections of each building (1) to ensure tasks are completed, (2)
           to ensure that the quality of work is satisfactory, and (3) to ensure the
           Contractor's compliance with other terms of the Contract. The Contract
           supervisor(s) will use the required inspection forms or pre-printed forms
           mutually agreed upon between the NCSD and the Contractor. Upon
           completion of each inspection, the Contractor will provide a copy of the
           inspection form to the NCSD designee prior to leaving the building.




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       (ii) An inspection of all Facilities will be conducted prior to the start of school
            each school year by a team of NCSD personnel. This requirement is not
            intended to limit the Contractors' responsibility to inspect or control its own
            work, nor does it limit the NCSD right to inspect any Facility at any time.
      (iii) Failure to complete any required inspections (and failure to re-schedule and
            complete the inspection within three (3) business days) will result in the
            issuance of a non-inspection penalty.
      (iv) The NCSD Superintendent, Assistant Superintendent of Business &
           Operations, the NCSD designee, and the Principals may also periodically
           inspect the schools and will report any deficiencies and all unsatisfactory
           performance to the Contractor.
       (v) The Contractor will be granted a reasonable time to correct the deficiencies.
           Where it is necessary, in the NCSD designee's opinion, to correct
           unsatisfactory performance and to conduct school activities in a clean and
           safe environment, all costs incurred by the NCSD to correct the deficiencies
           will be deducted from the monthly payment to the Contractor.
      (vi) The duties of the Project manager shall not be performed by productive
           hourly employees, nor shall the project manager perform maintenance work
           except in the case of an emergency.

    Section 1.72 NCSD Rights and Responsibilities
       (i) Discipline
           1) The Contractor shall report to the NCSD any incidents of misconduct of
              their employees and any corrective action taken. Every maintenance
              worker shall at all times adhere to the NCSD' established policies and
              the NCSD Regulations and Policies as stated in the NCSD Code of
              Conduct Handbook.
       (ii) Authority to Remove Equipment from Service
           1) At the request of the NCSD, the Contractor shall remove immediately
              from NCSD service any and all District or Contractor maintenance
              equipment that is determined unfit for service by the NCSD. The NCSD
              will provide specific reasons for such requests to remove equipment from
              service.
      (iii) Authority to Approve, to Reject and to Require Removal of Employees from
            NCSD Service
           1) The NCSD reserves the right to approve or reject for NCSD service
              under this Contract any and all proposed employees, including
              employees or subcontractors who may be providing maintenance
              services at any time during the duration of this Contract. Further, at the
              request of the NCSD, the Contractor shall immediately remove from


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               service to the NCSD, any and all employees, whether permanent,
               substitute or temporary, including all supervisory personnel.
      (iv) Deductions for Temporary School Closures
           1) If one or more Facilities are closed for more than three consecutive work
              days for 'acts of God', Facility renovations, and/or a problem with the
              Facility, the NCSD designee may request that maintenance services be
              temporarily suspended in the applicable Facility(s). If this occurs then
              the Contractor’s invoice for that month will reflect a credit to NCSD for
              work not performed. If any such service reductions can be reasonably
              anticipated by the NCSD the NCSD designee will provide as much lead-
              time as possible to the Contractor.

    Section 1.73 Liquidated Damages
       To recover losses it suffers (which may be immeasurable) and to discourage
       poor performance, the Novi Community Schools may assess liquidated
       damages. These damages accrue in addition to the Novi Community Schools
       expectation that it will not pay for any service that has not been provided. The
       damages will be assessed against the Contractor regardless of whether the
       actual failure to perform was caused by the Contractor or by sub-contractors.

       Liquidated damages may, at the District’s sole discretion, be assessed for the
       following infractions:

       The following financial damages will be applied, and will be deducted from the
       next monthly invoice.


       (i) Facility Alarm Code Replacements
           1) There will be a $50.00 charge for the replacement or sharing of Facility
              alarm codes. This applies to all Bid Categories.
       (ii) Equipment
           1) All specified vehicles & equipment owned by the district must remain at
              each site at all times. Failure to provide the equipment listed as per
              Exhibit 6 & 7 of the Contract documented on the premises will result in a
              non-compliance deduction of $100.00 for each occurrence. This only
              applies to Bid Category #1.
      (iii) Excessive Staff Turnover
           1) Managerial positions will not be re-assigned to other Contractor accounts
              without prior written consent from the Novi Community Schools
              designee. There will be a $250.00 penalty per instance for staff turnover
              in the managerial positions per school within the life of the Contract if the
              replacement is not requested by the Novi Community Schools. This



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               penalty will be waived during the first 90 days of the initial Contract. This
               only applies to Bid Category #1
      (iv) ID/Door Access Badges/Uniforms
           1) If a Contractor's employee is observed at the work site without wearing
              the NCSD issued ID/door access badge or uniform, the Contractor will
              be in non-compliance with the Contract and a $25.00 deduction may be
              made on the monthly invoice. This applies to all Bid Categories except
              BC#3 Snow Plowing. Snow Plowing workers are exempt from the
              uniform and ID badge requirement.
       (v) Fines for MIOSHA Violations
           1) If the Novi Community Schools is assessed any fines for MIOSHA
              violations arising out of these Contracted services and attributable to the
              Contractor, the Contractor will reimburse the Novi Community Schools
              for these fines by commensurately reducing the charges on the monthly
              invoice. This applies to all Bid Categories.
      (vi) Improperly Securing Facilities
           1) If the Contractor fails to properly secure any Facility, a non-compliance
              penalty of $250.00 per incident will be deducted from the next monthly
              payment. If the police are dispatched, the Contractor is responsible for
              the false alarm fee, which will be deducted from the next monthly
              payment. Should any theft or vandalism occur as a result of the failure of
              the Contractor to properly secure any facilities, it will be responsible for
              compensate NCSD for any losses incurred. This applies to all Bid
              Categories.
      (vii) Non-Answering of Cell Phone Calls or Pages
           1) Calls placed by the Novi Community Schools Superintendent, the Novi
              Community Schools Maintenance Director/designee or Building Principal
              to the Contractor's supervisor that are not answered or returned within 30
              minutes after the call is placed will be assessed a $25.00 penalty per
              incident. The deduction will be made on the next month’s invoice. This
              applies to all Bid Categories.
     (viii) Non-Approved Personnel
           1) If a Contractor's employee is observed working in the Novi Community
              Schools and has not been authorized by the Novi Community Schools
              designee to work in the Novi Community Schools, the Contractor will be
              in non-compliance with the Contract and a $50.00 deduction will be
              made on the monthly invoice. The unauthorized employee will
              immediately vacate the Novi Community Schools property. This applies
              to all Bid Categories.
      (ix) Non-Inspection


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           1) Failure to complete any required inspections, as specified in the 'Qualify
              Control/Inspections' as per Section 3.13 of the RFP and failure to
              reschedule and complete the inspection within three business days will
              result in the issuance of a non-inspection penalty of $50.00 per instance.
              This applies to Bid Category #1.
       (x) Unfilled Employee Absences
           1) Whenever any maintenance workers are absent from part or all of their
              Novi Community Schools assignment and a substitute is not provided by
              the Contractor, the Contractor must deduct the following amount from the
              next invoice. This applies to Bid Category #1.
         For each unfilled eight hour shift - a $200.00 penalty per instance will be
         assessed. This penalty is intended to reflect the Contractor's labor savings by
         not providing eight hours of labor and to provide an 'assured staffing' incentive.
         Any portion of an eight hours shift not covered by a Contractor substitute will
         be assessed a prorated penalty based on $200.00 per eight hour shift. This
         applies to Bid Category #1.




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Article II. Scope of Work/Services to be Provided

    Section 2.01 Introduction
        The selected Contractor(s) will provide maintenance and grounds services
        throughout NCSD. Such services will include, but not be limited to: planning,
        organizing, coordination, direction and training of the maintenance department
        to ensure dependable performance of the District's heating, air conditioning,
        refrigeration, mechanical, plumbing, electrical, building envelope and building
        management systems. Contractor(s) must be available to provide emergency
        services 24 hours a day. The Contractor will control the cost of materials,
        support energy conservation measures and maintain continuous availability of
        trained and experienced staff, managers and technical support. Services will
        be provided in accordance with the highest standards of professionalism, skill,
        workmanship, and applicable trade practices and shall conform to all applicable
        codes and regulations.
           1) Definition of Maintenance Activity
            These definitions simply state general terminology relating to each category
            of work.
              a) Preventive Maintenance: Regularly scheduled maintenance on all
                 building systems within or on school property that are used for day-to-
                 day operations. This type of maintenance includes inspecting
                 equipment functional operations, minor maintenance such as
                 replacing or tightening belts, lubricating bearings, replacing filters that
                 assure a long term operating condition. The cost of Preventive
                 Maintenance is to be included in this Contractor’s proposal, subject to
                 specific limitations noted under Section 2.02, (2) (i).
              b) Corrective Maintenance: The repairs to school real property that has
                 deteriorated, broken, or worn out and cannot be used for its intended
                 purpose. This includes minor maintenance on components of air-
                 conditioning systems, heating systems, and any structurally related
                 items. The key is minor repairs; major repairs to such systems as
                 failed chillers, boilers, and roofs normally do not fall within the day-to-
                 day responsibility and required board approval and appropriation of
                 funds to support repairs. It is essential that small maintenance
                 problems be responded to quickly as they will become worse if left
                 unattended. The cost of Corrective Maintenance is to be included in
                 this Contractor’s proposal.
              c) Facility Improvement/Modernization: The major alteration of an
                 existing system which changes its present configuration, install or
                 construct an addition to a facility or mechanical system, to completely
                 revamp or replace major components of a facility. These are all high
                 cost items that should be planned for and funded in each fiscal year's



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                   budget. However, action sometimes must be taken to eliminate a
                   safety or health hazard and the only funds available are the
                   maintenance funds. Extreme caution must be used when utilizing
                   these funds so as not to jeopardize funds needed for the day-to-day
                   operations. This work is not to be included in the Contractor’s
                   proposal.
              d) Facility Safety Maintenance Programs:         To inspect or have
                 inspected fire sprinkler, security and alarm systems by certified
                 inspectors to ensure they are functionally operation. The inspection
                 and annual certification of fire extinguishers also falls within this
                 category. All efforts to repair these systems should be attempted by
                 the maintenance department. Any system that is antiquated or has
                 been abandoned in past years should be considered for replacement
                 and funds appropriated through board actions. This work is being
                 performed under other contracts with NCSD, it is not to be included in
                 the Contractor’s proposal.
              e) Capital Improvement: The District may receive capital improvement
                 funds through a sinking fund millage bond issues, grants, or it may
                 budget funds for capital improvements from the District’s General
                 Fund. Priorities should be established for each school year for those
                 large projects beyond normal school maintenance capabilities. Items
                 such as replacing roofs, additions to facilities, buying new facilities,
                 altering or any construction work would normally come from this fund.
                 The District shall have sole and exclusive authority over the
                 expenditure of funds for capital improvements. This work is not to be
                 included in the Contractor’s proposal.
              f)   Productive Hours: Are the hours used to maintain the buildings
                   exclusive of sick, vacation, holiday or other negotiated time off.




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    Section 2.02 Bid Category #1 - All Inclusive Services for Building
    Maintenance Work
     (a) Scope
           1) Preventive Maintenance Work – The following preventative maintenance
              work has been contracted for separately and therefore is not included in
              this Bid Category: All lubrication, oiling and filters for HVAC Equipment;
              and,
                  i)   All systems that require local, state or federal inspection –
                       a. Elevators
                       b. Fire Sprinklers
                       c.    Fire Alarm
                       d. Fire Extinguishers

              All other preventive maintenance work is included in this Bid Category.

           2) All Corrective Maintenance Work
           3) Perform all preventive maintenance work for all major building systems
              not specifically excluded by paragraph 1) above. Including but not
              limited to pneumatic equipment, plumbing, electrical, building envelope
              (exterior walls and roof), and other specialty systems
           4) Assist NCSD with facility evaluation and needs assessment in order to
              assist NCSD with its planning for Capital Improvements and sinking fund
              projects.
           5) The selection, evaluation, training, compensation, and retention of
              employees, including all labor, supervision and management, necessary
              to maintain the Facilities in accordance with this RFQ/P and the
              Contract.
           6) Utilize the School District's "School Dude Work Order System" to assign
              "Work Orders". and Preventative Maintenance activities for the School
              District's Facilities in cooperation with the NCSD’s Designee.
           7) Maintenance, troubleshooting and repair of chillers, hot water boilers
              systems and HVAC equipment.
           8) Clean the boiler and refrigeration systems condenser tubes as well as
              other surfaces whenever required. The frequency of cleaning must be
              determined by trial and water chemistry. It cannot be predicted.
           9) Clean the smoke boxes of the boiler when required.
           10) Draining and washing, of refrigeration condensers, cooling towers, and
               hot water boilers. A clean, properly maintained refrigeration condenser,


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               cooling tower, or hot water system must be drained if there is a
               possibility of freezing. Prevent and clean any accumulation of sludge or
               dirt in the case of a boiler, and the water side or drain systems for code
               compliance repairs or inspections.
           11) Anti-Freeze solutions, when used in a heating /cooling system, must be
               tested from year to year as recommended by the manufacturer of the
               anti-freeze which is used.
           12) Water heaters, whether or not connect to a boiler, must be back-washed
               periodically, using valves to reverse the direction of flow through the
               heater. The back-washing may be done frequently and the maximum
               interval should be determined by the water quality or flow rates.
           13) Fireside corrosion-ascertains the condition of the fireside surface of the
               boiler and be sure that it is thoroughly cleaned at the end of the firing
               season. Observation of fireside surface during the firing season and
               signs of corrosion discovered should be reported to the District
               immediately.
           14) Ascertain that all interfacing devices for the Building management
               systems are checked and properly maintained and in working condition.
           15) Check the water gauge glass regularly and repair leaks observed in the
               water gauge glass.
           16) Maintain systems water treatment to ensure proper operation of
               equipment and prevention of corrosion.
           17) Valves must be properly checked and maintained.
           18) HVAC systems must be maintained per manufacturer’s specifications.
           19) Pneumatic controls /compressors must be maintained according to
               manufacturers’ specifications.
           20) Operate, maintain and monitor the School District's Facilities/Energy
               Management System ("EMS"). The vast majority of the School District's
               equipment is controlled by American Auto-Matrix components, which is
               serviced by BASS. The Contractor must be trained and certified to utilize
               this EMS and shall notify the School District of any issues with the EMS
               and coordinate with the School District for any needed modification or
               repair to the EMS.
           21) Investigating and aiding the School District in solving indoor air quality
               (IAQ) complaints. If additional IAQ assistance is required, the School
               District may obtain additional assistance from outside sources, as
               necessary and in its sole and absolute discretion.
           22) Assist in utility outages which includes restarts following outages.
           23) Repair and maintenance of each Facility's plumbing systems, including,
               but not limited to, domestic water systems, back-flow testing, sanitary



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               waste systems, toilets, urinals, sinks, drinking fountains, school sumps,
               water lines, drains.
           24) Troubleshooting and repair of all electrical systems – this work includes
               but is not limited to - ballasts, lights, photocells, clocks, fire panels, fire
               suppression systems, electrical outlets, motor starters, light switches and
               controls, electric restroom fixtures, scoreboards, kitchen appliances,
               electrical panels, automatic doors, bleachers, electric basketball
               backboards, School District's main distribution panels, etc. Program
               School District time clocks.
           25) Troubleshoot and repair of pumps, filters, feeders, valves, diving boards
               and all other mechanical aspects of swimming pool.
           26) Provide Preventative Maintenance of mechanical and electrical pool
               equipment.
           27) General Architectural Trades Work as requested by the School District,
               including, but not limited to, repair and minor construction of all wood and
               metal stud and drywall work and suspended ceilings. Contractor must
               provide workers highly qualified to deal with all matters arising out the
               repair or replacement of architectural door and window hardware.
           28) General painting as required by a preventive maintenance program or
               the completion of other repairs.
           29) Manufacturers' Recommendations - The Contractor shall ensure that all
               applicable equipment manufacturers' recommendations on cleaning and
               repair and maintenance are followed for all equipment and systems
               except those excluded in 2) above.
           30) The Contractor shall be responsible for providing personnel to assist the
               School District with accepting deliveries and moving School District
               property between Facilities and off site, as requested by the School
               District, to accommodate scheduled functions at the Facilities.
           31) The Contractor shall also be responsible for performing the School
               District's Inter-Facility Mail Delivery and Pick-Up Services. These
               services consist of pick-up and delivery of School District mail, In
               general, these Mail Delivery Services include, but are not limited to, the
               following:
              a) Pick up of approximately 13 mail tubs at the School District's
                 Administration office mail room, as well as the School District's posted
                 U.S. Mail.
              b) Delivery of the posted U.S. Mail to the post office and waiting while it
                 is processed.
              c) Delivery of mail tubs to each Facility and pick-up of a mail tub from
                 each Facility.



RFQ/P Maintenance Services      Novi Community School District                     P a g e | 41
              d) Redistribute mail tubs so that there is always one full set at the School
                 District Administrative office and one set at each facility
              e) The School District and successful Contractor shall develop a mutually
                 agreeable route for these Mail Delivery Services. All Mail Delivery
                 Services shall be performed at the same time every day on a schedule
                 acceptable to NCSD throughout the year, on all days required by the
                 School District. In addition to the insurance coverages required of the
                 Contractor under the Contract, the Contractor shall provide a bond
                 covering these Mail Delivery Services, as requested by the School
                 District.
     (b) Services/Equipment/Supplies Provided by Contractor
       (i) Labor
           1) Contractor will provide all labor and supervision necessary to fulfill the
              requirements of this RFQ/P.
       (ii) Vehicles
           1) Any vehicles that are necessary for the work that are not included in the
              Vehicle list in Article III, Exhibit 6 shall be supplied by the Contractor at
              no additional cost to the NCSD.
      (iii) Equipment
           1) A list of equipment & tools and terms for their use is located at Article III,
              Exhibit 7. Any necessary equipment & tools not listed as being supplied
              by NCSD will be the responsibility of this Contractor to supply.
           2) Supplies
              a) In the event that NCSD requests in writing or under emergency
                 circumstances that the Contractor purchase supplies or rent
                 equipment, the Contractor will do so promptly and will be entitled to a
                 markup, not to exceed 10%, on the actual cost expended. In an
                 emergency situation the Contractor is required to seek verbal approval
                 before proceeding. In the event that the Contractor cannot reach the
                 NCSD representative and verbal approval cannot be obtained the
                 Contractor will proceed to act in the best interest of NCSD to preserve
                 life and property.
              b) This Contractor will provide all consumable supplies necessary to
                 perform the work described in this RFQ/P - for example, saw blades,
                 cutting disks, drill bits, cutting oil, etc.
     (c) Services/Equipment/Supplies Provided by NCSD.
       (i) Vehicles



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           1) Vehicle Purchase - The Contractor shall purchase from NCSD all
              vehicles, as determined by NCSD, which are necessary to effectuate the
              terms of this Agreement, as listed in Article III, Exhibit 6. Consideration
              for any such purchase of an individual vehicle shall be one dollar ($1.00)
              per vehicle.
           2) Vehicle Maintenance - The Contractor shall maintain, at its cost, all
              vehicles that are transferred by NCSD, to meet all State and Federal
              standards for operation. The Contractor acknowledges that maintenance
              of these vehicles is of the utmost importance to NCSD, and accordingly
              the Contractor shall meet the following additional minimum requirements:
              a) The Contractor shall have a maintenance system with a
                 comprehensive program of scheduled preventative maintenance and
                 inspections.
              b) The Contractor, upon request, shall supply NCSD with monthly
                 maintenance reports summarizing all repairs, parts and responsible
                 mechanics.
           3) Vehicle Insurance - In addition to any other insurance required to be
              provided by the Contractor under this Agreement, the Contractor shall
              provide the following insurance for the vehicles transferred by NCSD:
              a) Comprehensive Automobile Liability.
                  i)    Bodily Injury:      $1,000,000 each Person
                                            $1,000,000 each Occurrence

                                            $2,000,000 Aggregate


                  ii)   Property Damage: $1,000,000 each Occurrence
                                         $2,000,000 Aggregate

           4) Return of Previously Purchased Vehicles - In the event that the Contract
              is terminated, regardless of reason, the Contractor shall immediately
              transfer title to the vehicles to NCSD for one dollar ($1.00) per vehicle
              and shall deliver the vehicles to NCSD.
       (ii) Tools & Equipment
           1) Article III, Exhibit 7 lists tools and equipment that are available for the
              Contractor to use for work on this contract. NCSD Tools & Equipment
              cannot be used for anything other than work on NCSD property.
              Contractor is responsible to replace/repair any broken or worn-out tools
              or equipment and provide an inventory at the conclusion of this contract.
              An audit will be done on an annual basis to determine the condition of
              NCSD tools & equipment. Should the Contractor not maintain the tools



RFQ/P Maintenance Services       Novi Community School District                P a g e | 43
               & equipment in a condition satisfactory to NCSD the Contractor
               authorizes NCSD to repair/replace such tools & equipment and deduct
               the cost from its monthly invoice.
      (iii) Supplies
           1) NCSD will purchase virtually all of the supplies that are incorporated into
              the completed work. The Contractor will work with NCSD
              representatives to develop and efficiently implement a process to insure
              that supplies are available on a timely basis.
     (d) Anticipated Work Load
       (i) There is currently a staff of 7 workers that perform all of the work described
           in this RFQ/P as well as all grounds maintenance and snow plowing. It is
           anticipated that the a full time, skilled HVAC technician and electrician will be
           required as well as part time plumber, carpenter, temp control tech and
           painter. A copy of the Work Order log for the past 26 months is included for
           your reference in Article III, Exhibit 8.
     (e) Basis of Pricing
       (i) Contractor will provide all services listed above for an annual lump sum price.




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    Section 2.03 Bid Category #1A –Time & Material Services for HVAC
    Maintenance Work
     (a) Scope
           1) Provide skilled trades to perform maintenance work on HVAC systems
              as directed by NCSD Director of Maintenance/Operations.
           2) Maintenance, troubleshooting and repair of chillers, hot water boilers
              systems and HVAC equipment.
           3) Clean the boiler and refrigeration systems condenser tubes as well as
              other surfaces whenever required.
           4) Clean the smoke boxes of the boiler when required.
           5) Draining and washing, of refrigeration condensers, cooling towers, and
              hot water boilers.
           6) Anti-Freeze solutions, when used in a heating /cooling system, must be
              tested from year to year as recommended by the manufacturer of the
              anti-freeze which is used.
           7) Water heaters, whether or not connected to a boiler, must be back-
              washed periodically, using valves to reverse the direction of flow through
              the heater..
           8) Ascertain that all interfacing devices for the Building management
              systems are checked and properly maintained and in working condition.
           9) Check the water gauge glass regularly and repair leaks observed in the
              water gauge glass.
           10) Maintain systems water treatment to ensure proper operation of
               equipment and prevention of corrosion.
           11) Valves must be properly checked and maintained.
           12) Pneumatic controls /compressors must be maintained according to
               manufacturers’ specifications.
           13) Operate, maintain and monitor the School District's Facilities/Energy
               Management System ("EMS"). The vast majority of the School District's
               equipment is controlled by a American Auto-Matrix, which is serviced by
               BASS. The Contractor must be trained and certified to utilize this EMS
               and shall notify the School District of any issues with the EMS and
               coordinate with the School District for any needed modification or repair
               to the EMS.
           14) Investigating and aiding the School District in solving indoor air quality
               (IAQ) complaints.
           15) Assist in utility outages which includes restarts following outages.




RFQ/P Maintenance Services      Novi Community School District                   P a g e | 45
     (b) Services/Equipment/Supplies Provided by Contractor
           1) Contractor will provide a fully equipped service vehicle that will carry all
              tools and miscellaneous supplies necessary for HVAC maintenance
              work.
           2) Contractor will provide as part of its proposal a complete listing of
              equipment that it owns and rental rates for that equipment. Please note
              the maximum daily rental rate that will be allowed will be the current
              “Blue Book” monthly rate divided by 30. No mark-up will be allowed on
              this rate.
           3) The rental of any equipment not owned by the Contractor must be
              approved in writing by NCSD Director of Maintenance Operations.
           4) This Contractor will provide all consumable supplies necessary to
              perform the work described in this RFQ/P - for example, saw blades,
              cutting disks, drill bits, cutting oil, etc.
           5) In the event that NCSD requests in writing or under emergency
              circumstances that the Contractor purchase supplies or rent equipment,
              the Contractor will do so promptly and will be entitled to a markup, not to
              exceed 10%, on the actual cost expended. In an emergency situation
              the Contractor is required to seek verbal approval before proceeding. In
              the event that verbal approval cannot be obtained the Contractor will
              proceed to act in the best interest of NCSD to preserve life and property
     (c) Services/Equipment/Supplies provided by NCSD
           1) NCSD will purchase virtually all of the supplies that are incorporated into
              the completed work. The Contractor will work with NCSD
              representatives to develop and efficiently implement a process to insure
              that supplies are available on a timely basis.
     (d) Anticipated Work Load
           1) It is anticipated that this will be a full time position.
     (e) Basis of Pricing
           1) For purposes of this proposal provide an hourly rate based 2000
              hours/year. (2080 hrs/year less 10 holidays @ 8 hours). NCSD does
              not guarantee this number and the actual number of hours worked may
              be grossly different from this estimate. No allowance will be made
              should the number of hours differ from this estimate.
           2) All work will be charged at straight time rate unless express written
              approval is given by NCSD designee.
           3) The cost of Project Management and all home office services time are to
              be included in the rate quoted.




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    Section 2.04 Bid Category #1B -Time & Material Services for Electrical
    Maintenance Work
     (a) Scope
           1) Provide skilled trades to perform maintenance work on electrical systems
              as directed by NCSD Director of Maintenance/Operations.
           2) Troubleshooting and repair of all electrical systems – this work includes
              but is not limited to - ballasts, lights, photocells, clocks, fire panels, fire
              suppression systems, electrical outlets, motor starters, light switches and
              controls, electric restroom fixtures, scoreboards, kitchen appliances,
              electrical panels, automatic doors, bleachers, electric basketball
              backboards, School District's main distribution panels, program School
              District time clocks, etc.
     (b) Services/Equipment/Supplies Provided by Contractor
           1) Contractor will provide a fully equipped service vehicle that will carry all
              tools and miscellaneous supplies necessary for electrical maintenance
              work.
           2) Contractor will provide as part of its proposal a complete listing of
              equipment that it owns and rental rates for that equipment. Please note
              the maximum daily rental rate that will be allowed will be the current
              “Blue Book” monthly rate divided by 30. No mark-up will be allowed on
              this rate.
           3) The rental of any equipment not owned by the Contractor must be
              approved in writing by NCSD Director of Maintenance Operations.
           4) This Contractor will provide all consumable supplies necessary to
              perform the work described in this RFQ/P - for example, saw blades,
              cutting disks, drill bits, cutting oil, etc.
           5) In the event that NCSD requests in writing or under emergency
              circumstances that the Contractor purchase supplies or rent equipment,
              the Contractor will do so promptly and will be entitled to a markup, not to
              exceed 10%, on the actual cost expended. In an emergency situation
              the Contractor is required to seek verbal approval before proceeding. In
              the event that verbal approval cannot be obtained the Contractor will
              proceed to act in the best interest of NCSD to preserve life and property
     (c) Services/Equipment/Supplies provided by NCSD
           1) NCSD will purchase virtually all of the supplies that are incorporated into
              the completed work. The Contractor will work with NCSD
              representatives to develop and efficiently implement a process to insure
              that supplies are available on a timely basis.




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     (d) Anticipated Work Load
           1) It is anticipated that this will be a full time position.
     (e) Basis of Pricing
           1) For purposes of this proposal provide an hourly rate based 2000
              hours/year. (2080 hrs/year less 10 holidays @ 8 hours). NCSD does
              not guarantee this number and the actual number of hours worked may
              be grossly different from this estimate. No allowance will be made
              should the number of hours differ from this estimate.
           2) The cost of Project Management time and home office support is to be
              included in the rate quoted.
           3) All work will be charged at straight time rate unless express written
              approval is given by NCSD designee.




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    Section 2.05 Bid Category #1C - Time & Material Services for Plumbing
    Maintenance Work
     (a) Scope
           1) Provide skilled trades to perform maintenance work on plumbing
              systems as directed by NCSD Director of Maintenance/Operations.
     (b) Services/Equipment/Supplies Provided by Contractor
           1) Contractor will provide a fully equipped service vehicle that will carry all
              tools and miscellaneous supplies necessary for plumnbing maintenance
              work.
           2) Contractor will provide as part of its proposal a complete listing of
              equipment that it owns and rental rates for that equipment. Please note
              the maximum daily rental rate that will be allowed will be the current
              “Blue Book” monthly rate divided by 30. No mark-up will be allowed on
              this rate.
           3) The rental of any equipment not owned by the Contractor must be
              approved in writing by NCSD Director of Maintenance Operations.
           4) This Contractor will provide all consumable supplies necessary to
              perform the work described in this RFQ/P - for example, saw blades,
              cutting disks, drill bits, cutting oil, etc.
           5) In the event that NCSD requests in writing or under emergency
              circumstances that the Contractor purchase supplies or rent equipment,
              the Contractor will do so promptly and will be entitled to a markup, not to
              exceed 10%, on the actual cost expended. In an emergency situation
              the Contractor is required to seek verbal approval before proceeding. In
              the event that verbal approval cannot be obtained the Contractor will
              proceed to act in the best interest of NCSD to preserve life and property
     (c) Services/Equipment/Supplies provided by NCSD
           1) NCSD will purchase virtually all of the supplies that are incorporated into
              the completed work. The Contractor will work with NCSD
              representatives to develop and efficiently implement a process to insure
              that supplies are available on a timely basis.
     (d) Anticipated Work Load
           1) This position will require approximately 1500 hours annually. NCSD
              does not guarantee this number and the actual number of hours worked
              may be grossly different from this estimate. No allowance will be made
              should the number of hours differ from this estimate.
     (e) Basis of Pricing
           1) Provide hourly rate that includes labor and service vehicle in accordance
              with the requirements of this RFQ/P.


RFQ/P Maintenance Services     Novi Community School District                   P a g e | 49
           2) The cost of Project Management time and home office support is to be
              included in the rate quoted.
           3) All work will be charged at straight time rate unless express written
              approval is given by NCSD designee.




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    Section 2.06 Bid Category #1D -               Time & Material Services for
    General Trades Work
     (a) Scope
           1) Provide skilled trades to perform maintenance work on architectural and
              structural systems as directed by NCSD Director of
              Maintenance/Operations.
     (b) Services/Equipment/Supplies Provided by Contractor
           1) Contractor will provide a fully equipped service vehicle that will carry all
              tools and miscellaneous supplies necessary for this maintenance work.
           2) Contractor will provide as part of its proposal a complete listing of
              equipment that it owns and rental rates for that equipment. Please note
              the maximum daily rental rate for Contractor owned that will be allowed
              will be the current “Blue Book” monthly rate divided by 30. No mark-up
              will be allowed on this rate.
           3) The rental of any equipment not owned by the Contractor must be
              approved in writing by NCSD Director of Maintenance Operations.
           4) This Contractor will provide all consumable supplies necessary to
              perform the work described in this RFQ/P - for example, saw blades,
              cutting disks, drill bits, cutting oil, etc.
           5) In the event that NCSD requests in writing or under emergency
              circumstances that the Contractor purchase supplies or rent equipment,
              the Contractor will do so promptly and will be entitled to a markup, not to
              exceed 10%, on the actual cost expended. In an emergency situation
              the Contractor is required to seek verbal approval before proceeding. In
              the event that verbal approval cannot be obtained the Contractor will
              proceed to act in the best interest of NCSD to preserve life and property
     (c) Services/Equipment/Supplies provided by NCSD
           1) NCSD will purchase virtually all of the supplies that are incorporated into
              the completed work. The Contractor will work with NCSD
              representatives to develop and efficiently implement a process to insure
              that supplies are available on a timely basis.
     (d) Anticipated Work Load
           1) This position will require approximately 1500 hours annually. NCSD
              does not guarantee this number and the actual number of hours worked
              may be grossly different from this estimate. No allowance will be made
              should the number of hours differ from this estimate.


     (e) Basis of Pricing



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           1) Provide hourly rate that includes labor and service vehicle in accordance
              with the requirements of this RFQ/P.
           2) The cost of Project Management time and home office support is to be
              included in the rate quoted.
           3) All work will be charged at straight time rate unless express written
              approval is given by NCSD designee.




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    Section 2.07 Bid Category #1E -Time & Material Services for
    Courier/Trucking Work
     (a) Scope
           1) Provide skilled driver and laborers to provide courier services as directed
              by NCSD Director of Maintenance/Operations.
     (b) Services/Equipment/Supplies Provided by Contractor
           1) 100% of all labor, car, truck or van expenses, including fuel,
              maintenance and insurance to provide the services described in this
              section are the responsibility of the Contractor.
     (c) Services/Equipment/Supplies provided by NCSD
           1) NCSD will not provide any services or equipment for this Contractor.
     (d) Anticipated Work Load
           1) It is anticipated that that the mail delivery portion of this work will take 3-4
              hours/day during the school year and 2-3 hours/day during the summer
              session. The other services required will be on an as needed basis.
     (e) Basis of Pricing
           1) Provide lump sum price to perform mail delivery duties on an annual
              basis – 250 days/year.
           2) Provide hourly rate for vehicle & driver for on call services. Estimated
              hours 300 hours/annually
           3) Provide hourly rate for laborer(s) to assist driver for on call services.
              Estimated hours 200 hours/annually.
           4) NCSD does not guarantee these hours and the actual number of hours
              worked may be grossly different from this estimate. No allowance will be
              made should the number of hours differ from this estimate.
           5) All work will be charged at straight time rate unless express written
              approval is given by NCSD designee.




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    Section 2.08 Bid Category #2 –                 All Inclusive Services for Grounds
    Maintenance
     (a) Scope
       (i) All Sites - Not Including Athletic Facilities
           1) General Notes
              a) Exhibit 3.4 shows site plans for all facilities and extent of grounds
                 maintenance work.
              b) All district sites, other than Athletic facilities, shall be mowed and
                 trimmed weekly to maintain a neat, uniform appearance. District sites
                 shall not be mowed and trimmed more frequently unless requested by
                 NCSD.
              c) Mowing shall occur approximately one time per week at each site and
                 in no case shall more than 10 calendar days pass between mowing
                 unless specifically directed by NCSD to extend the length of time
                 between mowing. Sites shall be trimmed every time they are mowed
                 at the same time they are mowed.
              d) Mowing must be available at the awarded rate at all times between the
                 second week of April and the third week of November.
              e) Mowing will not exceed 32 cuts nor be less than 28 cuts during the
                 cutting season.
              f)   The NCSD reserves the right to postpone mowing operations when
                   weather, financial or other conditions necessitate a reduction of
                   mowing services.
              g) All employees working for the Contractor must wear shirts at all times
                 while on district property unless granted an exception by the NCSD’s
                 representative.
              h) Smoking is illegal and not permitted on school grounds. The
                 Contractor shall ensure all employees observe this law.
              i)   The Contractor shall provide the NCSD with a means of immediate
                   communication regarding site completion, emergencies or any other
                   occasion that may arise. A cellular phone number or pager number of
                   the person responsible for managing this contract must be provided
                   on the bid proposal form.
              j)   The Contractor shall provide a list of available mowing/trimming
                   equipment for this contract. This list must be submitted with the Bid
                   Proposal.



RFQ/P Maintenance Services      Novi Community School District                  P a g e | 54
              k) The Contractor shall apply any pesticides or herbicides according to
                 Michigan Department of Agriculture regulations pertaining to schools
                 and notify the NCSD prior to applications.
              l)   Additional services or operations such as aerification, fertilization, or
                   dethatching, shall be negotiated on an as needed basis and approved
                   in advance. Non-approved work will not be paid for. Bid prices for
                   some of these services shall be provided as requested on the Bid
                   Proposal Form.
           2) Equipment
              a) All mowing operations are to be performed using machines
                 manufactured by companies recognized for producing quality
                 commercial turf equipment. All equipment shall be mechanically
                 sound and reliable.
              b) All blades will be sharp and properly adjusted for height and cutting
                 sharpness.
              c) All mower decks shall be equipped with discharge chutes which must
                 be in place at all times when persons are within 300 feet of the
                 mowing operation taking place on school district property.
              d) At no time shall an operator of a piece of equipment leave that
                 equipment unoccupied and running or capable of being started.
              e) Mowers are to be set to cut at a minimum of three (3) inches and
                 grass shall never exceed a maximum height of four (4) inches.
                 Mowing height shall vary within the range depending on growth rates,
                 moisture and other factors.
              f)   Trimming will be performed with nylon cord trimming equipment.
           3) Mowing
              a) All litter such as paper, cans, bottles, branches, etc. must be picked
                 up and disposed of prior to mowing.
              b) Mowing frequency shall be such that the grass cutting or clippings are
                 not of sufficient quantity to detract from the overall site appearance. If
                 the time between cuttings must be extended for any reason, thereby
                 causing an excessive amount of clippings on the lawn. The clippings
                 shall be eliminated by whatever means are available to the Contractor
                 and at no expense to the NCSD.
              c) Mowing shall be coordinated to prevent the depositing of mowing
                 debris into planters, flower beds, base or wall mounted equipment,
                 such as A/C condensers or unit vents. Any clippings or debris blown
                 into these areas shall be removed immediately.



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              d) All non-turf areas such as sidewalks, patios, entrances, planters, etc.,
                 shall be free of clippings and cutting debris via means of blowers,
                 sweepers or other equipment.
              e) Mowing should be directional, in straight and uniform lines, and in
                 alternating directions each occurrence.
           4) Trimming
              a) Trimming shall be done simultaneously with the mowing operation.
                 Trimming is to be completed each time a site is mowed.
              b) Trimming shall be done in all areas that are inaccessible to mowing
                 equipment. This includes fence lines, back stops, play areas,
                 playground equipment, under fixed bleachers, next to buildings and
                 ditches where established plantings are not present, and around all
                 other obstacles to provide a neat and even appearance to the entire
                 site.
              c) Care shall be used when trimming around trees and wooden posts to
                 prevent damage to these items.
           5) Edging
              a) All turf terminations at paving and cement details shall be vertically
                 edged to remove overgrowth. Edges shall be cleaned of all debris
                 following edging process.
              b) Edging shall be completed three (3) times during the mowing season.
                 The first edging shall occur no later than May 15, the second time in
                 July and the third in September.
           6) Irrigation systems: Non Athletic Fields (Irrigation system at High School,
              Middle School, Deerfield Elementary , and Preschool):
              a) The Contractor shall program irrigation controllers and monitor
                 irrigation results to assure a vigorous, healthy turf. Irrigation schedule
                 shall not interfere with school functions
              b) Amount: Irrigation shall be used to supplement natural rainfall to meet
                 the minimum requirement of 1 inch per week, between the months of
                 May through September.
           7) Irrigation System Maintenance:
              a) Maintain irrigation controllers and rain sensors i.e. replace battery
                 seasonally
              b) Maintain irrigation wells:
              c) expansion tanks = correct PSI



RFQ/P Maintenance Services      Novi Community School District                   P a g e | 56
              d) backflow preventers
              e) all above ground equipment
              f)   Maintain, repair and adjust irrigation lines, valves and sprinkler heads;
                   trim around sprinkler heads annually
              g) Winterization of all irrigation systems
              h) Spring start up of all irrigation systems
              i)   Irrigation schedule shall not interfere with school functions, athletic
                   events or practices.
           8) Fall/Spring Leaf Clean-up
              a) Leaves shall be cleaned up and disposed of offsite from all areas in
                 the district: parking lots, lawns, entranceways.
              b) Timing: Fall completed by November 30th, Spring completed by April
                 30th.
           9) Weed/Pest Control
              a) General Grounds:
                   i)   Frequency: One application of a broadleaf herbicide to all turf
                        areas, to be applied between September 15 and November 15.
                        One application of a pre-emergent herbicide to landscaped beds,
                        to be applied between March 15 and April 15.
              b) Other pest control
                   i)   Grub prevention (building fronts) when necessary. All applications
                        must strictly adhere to the State of Michigan pesticide use
                        regulations pertaining to schools and have approval from the
                        Director of Operations for a schedule of application times.


       (ii) Scope of work for Mowing Lawn of Stadiums, Softball, Baseball & Practice
            Fields
           1) General Requirements
              a) Clean mower before going on to fields (flush out under deck to remove
                 any weeds that will cross pollinate the field).
              b) Freshly sharpen blades.
              c) Trimming shall be done simultaneously with the mowing operation.
                 Trimming is to be completed each time a site is mowed.




RFQ/P Maintenance Services       Novi Community School District                    P a g e | 57
              d) Trimming shall be done in all areas that are inaccessible to mowing
                 equipment. This includes fence lines, back stops, goal posts,
                 scoreboards, soccer nets, flagpoles, play areas, playground
                 equipment, under fixed bleachers, next to buildings where established
                 plantings are not present, and around all other obstacles to provide a
                 neat and even appearance to the entire site.
              e) Care shall be used when trimming around trees and wooden posts to
                 prevent damage to these items.
              f)   Mowing frequency shall be such that the grass cutting or clippings are
                   not of sufficient quantity to detract from the overall site appearance. If
                   the time between cuttings must be extended for any reason, thereby
                   causing an excessive amount of clippings on the lawn, or if the
                   clippings shall be eliminated by whatever means are available to the
                   Contractor and at no expense to the NCSD.
              g) All areas require 2 mowing per week, not to exceed 64 cuts, or less
                 than 56 cuts, alternating direction each occurrence.
              h) Always mow between 8 am and 2 pm.
              i)   Height of cut: see attachment A.
              j)   Do not exceed 3 MPH on inside of track.
              k) Cut no more than 1/3 of the blade height at any one time.
              l)   Three times per year: edge all walkways and field events with edger,
                   i.e. long jump pit runways.
              m) All non-turf areas such as sidewalks, patios, entrances, planters, etc.,
                 shall be free of clippings and cutting debris via means of blowers,
                 sweepers or other equipment.


           2) Annual Maintenance/Remedial Turf Improvements/Stadiums, Softball
              Field, Baseball Field, Practice Fields
                      HS, MS Stadiums, NM Soccer Field - Turf improvement and annual
                       maintenance for the entire area within the running track.
                      HS Softball & Baseball - Turf improvement and annual
                       maintenance for the entire fenced area
                      HS - Turf improvement and annual maintenance on all practice
                       fields.

                       Annual maintenance shall consist of fertilizing, weed control,
                       aeration, over-seeding, sodding, top-dressing (as necessary),
                       irrigation, and infield skin & warning track areas.


RFQ/P Maintenance Services       Novi Community School District                   P a g e | 58
                        Contractor must provide all labor, materials and equipment
                        necessary to complete this project. All equipment must meet OSHA
                        and MIOSHA standards.


              a) Fertilization at:
                  i)      Game fields: HS football, baseball, softball & MS football, soccer,
                          field hockey:
                          a. Application quantity (per year): 4 to 5 pounds of actual
                             Nitrogen/1000 sq. ft. applied per year in a complete fertilizer
                             with an N-O-K ratio approximately 1-0-1. Example: Lebanon
                             Turf 19-0-19. 62% Mesa FE SOP.
                          b. Application frequency: one application each in the last two
                             weeks of May, and the first two weeks of August for a total of
                             4 applications per season, and the first 2 weeks of November.
                          c.   Application quantity (per application): 314 of a pound of actual
                               Nitrogen/1000 sq. ft. per application.
                          d. Application shall be watered within 24 hours by rainfall or
                             irrigation.


                  ii)     General: Fertilizer selected shall be one specifically manufactured
                          for use on turf grasses and contain a minimum of 50% slow
                          release Nitrogen. Potassium shall be derived from either muriate
                          of potash or potassium sulfate. One spring application shall
                          contain the micronutrients S, Fe, Cu, Mn, and Zn.


                 iii)     Practice Areas: HS – all areas except above/MS – baseball &
                          softball areas:
                          a. Application frequency: Two annually, long lasting, slow
                             release and a late fall application.
                          b. Application: A 22-0-22 fertilizer manufactured by Lebanon NX-
                             Pro is recommended. This product has a tough durable
                             polymer coating which provides a metered release of nutrients
                             to closely match plant nutrient uptake capacities. This
                             fertilizer is released over a 14 to 16 week period providing
                             total season nutrient needs with only two applications. To
                             provide 4 pounds of actual Nitrogen per year this fertilizer
                             should be applied twice per season, once in mid May and
                             once in mid August. Eight (8) pounds of this fertilizer (22-0-


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                             22) per 1000 sq. ft or 349 pounds per acre per application
                             should be applied.
                        c.   Late Fall application of a 25% slow release fertilizer.
              b) Weed/Pest Control:
                  i)    All fields:
                       Annual grass herbicide where no overseeding or pre-emergent
                       applications will be performed.
                        a. Frequency: One application per season of a broadleaf annual
                           grass herbicide where no overseeding or pre-emergent
                           annual grass herbicide will be performed.
                        b. Prevention or control of undesirable grasses (i.e. Poa Annua,
                           Bentgrass) annually.
                        c.   Timing of applications: Shall adhere to industry standards and
                             manufacturers recommendations (Pre-emergent in the spring,
                             broadleaf seeds in the fall).
                        d. Use regulation: Applicator must follow all applicable State of
                           Michigan pesticide use regulations pertaining to schools.
                           Applicator must notify all individuals of pesticide application
                           that are on a pre-notification list maintained at each school.
                        e. Other pest control (when necessary): fungicide preventative or
                           control insecticide.
              c) Irrigation:
                  i)    All fields:
                        a. Irrigation system: All fields are equipped with automatic
                           irrigation systems. Maintenance contractor shall program the
                           irrigation controllers and monitor irrigation results to assure a
                           vigorous healthy turf. Irrigation schedule shall not interfere
                           with school functions or athletic events or practices.
                        b. Amount: Irrigation shall be used to supplement natural rainfall
                           to meet the minimum requirements of 1 inch per week and 1
                           ½ inches per week in July and August.
                        c.   Avoid application 24 hours prior to a sporting event when
                             possible.


              d) Aerification:
                  i)    All fields:


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                            a. Frequency: Three times per season; once being deep-tine at
                               the end of June, Mid August, and at the end of the scheduled
                               fall sports season.
                            b. Equipment: Mechanical aerifier with either solid or hollow
                               tines. Solid tines may be used no more than once a year.
                               Cores shall not be removed from the fields in spring or
                               summer but shall be dragged in with a dragmat.
              e) Over-seeding:
                    i)       All fields:
                          Thin areas: Performed as necessary in areas where turf has become
                          thin or nonexistent. Areas shall be sodded as necessary (i.e.
                          Lacrosse goal mouths).
                            a. Seed mix: A premium sports mix containing 70% Kentucky
                               bluegrass and 30% turf-type perennial ryegrass is to be used
                               on all fields except MS Stadium. The MS Stadium is to have
                               an athletic mix of 75% turf-type tall fescue, 15% perennial
                               ryegrass and 10% Kentucky bluegrass.
                            b. Rate: 2 to 3 pounds per 1000 square feet for the bluegrass &
                               rye mix; 4 to 5 pounds per 1000 square feet for the fescue,
                               rye and bluegrass mix.
                            c.   Overseeding should be performed by mechanical means (i.e.
                                 Slit-seeder) or in conjunction with aerification, to ensure
                                 proper soil to seed contact.
              f)    Top-dressing:
                    i)      All fields:Topsoil: Low or worn areas shall be top-dressed as
                            needed utilizing similar soil to that existing in the fields.
                   ii)      All fields shall be top dressed annually using USGA Specs. Sand
                            is to be applied at a rate of ¼” or approximately 50 tons per field.
                   iii)     Equipment: dual spinner mechanical top-dresser. Field then shall
                            be dragged by dragmat or brushed in immediately following top-
                            dressing.
                   iv)      Low or worn areas shall be top-dressed as needed utilizing a
                            50/50 topsoil/sand mixture. i.e. goal mouths, hash marks
              g) Irrigation System Maintenance:
                    i)      Maintain irrigation controllers and rain sensors i.e. replace battery
                            seasonally



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                     ii)   Maintain irrigation wells:
                    iii)   expansion tanks = correct PSI
                    iv)    backflow preventers
                     v)    all above ground equipment
                    vi)    Maintain, repair and adjust irrigation lines, valves and sprinkler
                           heads; trim around sprinkler heads annually
                   vii)    Winterization of all athletic irrigation systems
                   viii)   Winterization of all outdoor athletic facilities, restrooms, and
                           concession stands at end of scheduled sport season
                    ix)    Spring start up of all irrigation systems
                     x)    Spring start up o all athletic facility restroom and concession
                           stands
                    xi)    Irrigation schedule shall not interfere with school functions, athletic
                           events or practices.
              h) Infield skin and warning track maintenance for Baseball and Softball
                 fields
                      i)   At the end of baseball/softball season, all infields must be
                           tilled/cultivated 2 to 4 inches deep. Prior to tilling, add 3 tons of
                           Pro’s Choice Soil Master Red. Spread evenly across skin areas
                           bi-annually before leveling and grooming the infields. All
                           baselines, infield grass border and pitcher’s mound must be
                           edged using a string line to MHOAA guidelines. Drag infield skin
                           areas to a level and uniform surface.
                     ii)   Add material (athletic meal) to maintain a level uniform surface as
                           needed.


              i)      Daily/Game Day Maintenance: for Baseball and Softball
                      i)   Grooming/dragging of fields must be performed prior to
                           practice/games.
                     ii)   Baseball base paths should be maintained by hand prior to raking
                           of base paths. Remove any white chalk material with shovel.
                           When raking of base paths, go up and down base path, never
                           across the path.




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                   iii)   Pitcher’s mound and home plate must be hand raked. Repair
                          damage at home plate and pitcher’s mound daily by hand tamping
                          clay back into worn areas or low spots.
                   iv)    Warning tracks must be maintained by dragging prior to
                          practice/games.
                   v)     Skinned areas and warning track areas shall be kept weed-free.


              j)    Novi Meadows Softball Fields Maintenance (3)
                    i)    Skinned areas shall be kept weed-free.
                   ii)    Fields shall be dragged and leveled weekly for Novi Parks and
                          Recreation use.


              k)     Athletic Field Marking
                    i)    You are responsible for purchasing materials and supplies
                          necessary, as well as providing the service needed, to layout and
                          mark (painting/chalking) all district athletic and practice fields:
                          Baseball/Softball, Lacrosse, Football, Cross Country, Soccer,
                          Track and Field, Field Hockey and Band. This must comply with
                          MHSAA guidelines. All fields must be marked with Pioneer Brite
                          Stripe paint. Painting shall occur weekly unless conditions dictate
                          more frequently (i.e. heavy usage, rain). Lines shall be highly
                          visible at all times during the season. Marking of fields shall not
                          interfere with athletic or school events
                   ii)    Practice fields shall be moved seasonally to rotate high wear
                          areas.
                   iii)   Marking will need to be worked into a daily routine to ensure that
                          the fields are marked prior to events or practices.

           3) Landscape Care other than Mowed areas
              a) Mid-March to April 30 (Spring)
                    i)    Clear all beds of over wintering leaves and debris.
                   ii)    Install pre-emergent weed preventer in all planted areas and tree
                          rings to inhibit future weed growth.
                   iii)   Install 2” of shredded hardwood mulch in all planted areas.
                   iv)    Check, repair and replace as needed, all bed edging.



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                   v)     Cut back all perennials and ornamental grasses.
                   vi)    Bed edge all trees and natural bed edges prior to mulch
                          installation.
              b) May through October (Monthly)
                    i)    Insure all planted areas, tree rings, signs, posts, light poles and
                          fence lines to be weed free. Weeding will be the “pulling” of weeds
                          to effectively maintain a professional appearance without causing
                          damage to plantings.
                   ii)    Remove debris from site. Use of additional chemicals to kill weeds
                          in planted areas shall ONLY be done with prior approval of the
                          Director of Operations.
              c) July and August
                    i)    Trim all bushes and shrubs to maintain shape.
                   ii)    Spray all weeds/grasses and around all sidewalk, paved areas
                          and gravel areas (i.e. under bleachers, A/C Condenser areas, MS
                          building perimeter).
              d) November (Fall)/ Winter
                    i)    A final clean-up of leaves and debris shall take place in mid-late
                          November after a majority of leaves have fallen and hauled away.
                   ii)    Tree pruning: trees shall be pruned following the ANSI A-300
                          Standard guidelines.
                   iii)   Clearance shall be maintained along all sidewalks, bike paths and
                          driveway visibility.
              e) Playscapes
                    i)    Yearly, add enough CPSC approved wood carpet to maintain
                          proper chip levels (18” or top of curbing) uniformly over all and
                          entire district owned playgrounds.
                   ii)    Keep areas weed-free.
              f)    Stormwater Management
                    i)    Inspect/maintain retention/detention outlets and overflows.
                   ii)    Inspect/maintain catch basins (i.e. clean trash/debris from grates).




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              g) General
                   i)     Design and install new landscape plantings.
                  ii)     Be responsible for the following scheduled and/or non-scheduled
                          tasks:
                 iii)     Tree removal and trimming
                 iv)      Pot hole repairs
                  v)      Signage – repair, replace and install
                 vi)      Bleacher and track i.e. Blowing of rocks off of track
                vii)      Install nets or goals for athletics and store away after season
                viii)     Landscaping/lawn care/

                                      Cutting Standards
                        HS Football Field Stadium (Football, Lacrosse)
                              Height of cut: 2.5” playing surface,
                             2.75” areas outside of playing surface, but inside of track.

                                        HS Baseball Field
                                     Height of cut: 2.5” infield
                                 2.75” all other turf inside of fence

                                        HS Soft Ball Field
                                        Height of cut: 2.75”

               South Sports Park Soccer Fields & Field Hockey (Fall)
                       Height of cut: 2.75” spring and summer
                         Height of cut: 2.75” fall, west field
                         2.25” fall, east field (field hockey)

                                        East Practice Field
                                        Height of cut: 2.75”

                           MS Stadium (Football, Soccer, Lacrosse)
                            Height of cut: 2.75” all turf inside of track

                                      NM Stadium (Soccer)
                                 Height of 2.75” playing field only
                         Height of 3” to 3.25” all other turf inside of fence




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     (b) Services/Equipment/Supplies Provided by Contractor
           1) 100% of all labor, equipment, supplies and materials to provide the
              services described in this section are the responsibility of the Contractor.
     (c) Services/Equipment/Supplies provided by NCSD
           1) NCSD will not provide any labor, equipment, supplies or materials for the
              use of this Contractor.
     (d) Anticipated Work Load
           1) Weekly and as needed from Spring through Fall.
     (e) Basis of Pricing
           1) The School District is seeking price quotes for all Grounds Maintenance
              Services, broken down into management and labor. This pricing shall be
              fixed for all three (3) years of the Initial Term. This pricing shall also
              include the total number of Full Time Equivalent ("FTE") personnel,
              included under the quoted pricing. Grounds Maintenance Services
              pricing under this Section shall be provided in the following formats: (i)
              an annual contract charge.




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    Section 2.09 Bid Category #3 - All Inclusive Services for Snow
    Removal
     (a) Scope
           1) The Contractor will be responsible for clearing snow and ice, and for
              distributing salt/ice-melt in all parking lots and related drives on all
              School District Facilities. The Contractor shall be responsible for ALL
              parking lot and driveway areas as shown on Exhibit 3.3. Additionally, the
              Contractor shall be responsible for removing snow and applying salt/ice
              melt to paved areas and sidewalks/walkways around all athletic fields as
              requested by the School District.
           2) The Contractor shall ensure that all designated areas shall be completely
              plowed and cleared of snow/ice. All surfaces, including parking lots,
              driveways, etc. must be cleared of snow and have salt applied at least
              two (2) hours prior to the listed start time for each Facility.
           3) On non-school days the schedule for plowing and salting to be
              coordinated with NCSD Director of Maintenance/Operations so that snow
              removal and salting is complete 1 hour before any scheduled events.
           4) When snow continues to fall after the snow has been initially
              plowed/removed, Contractor may be required to clear the designated
              areas as needed to assure maximum safety for Facility users.
           5) Snow removal must be available at the Contractor's pricing 24 hours a
              day, 7 days a week, including holidays.
           6) Snow removal shall occur when one (1) inches or more of snow/sleet
              etc. accumulates on the ground surfaces, including parking lots,
              driveways, etc. Snow removal shall occur as to maintain all surfaces,
              including parking lots, driveways, etc., in a "slip free" condition, clear of
              snow and ice at all times.
           7) Salting shall occur when ¼” of snow/sleet or freezing rain accumulates
              on the ground surfaces, including parking lots, driveways, etc. Salting
              shall occur as to maintain all surfaces, including parking lots, driveways,
              etc., in a "slip free" condition.
           8) Snow/sleet, must be removed from the ground surfaces (i.e., parking
              lots, driveways, etc.) and placed in collection areas in a manner which
              does not create snow piles/mounds which may cause dangerous
              conditions at any Facility. The Contractor shall provide loaders, dump
              trucks etc. to remove any excess snow accumulation. The Contractor
              shall not push snow into unauthorized areas, and if done, the Contractor,
              at its sole cost and expense, shall be required to remove snow from
              unauthorized areas. If Contractor damages School District property (e.g.,
              grass, parking blocks, signs, etc.) it shall be repaired at Contractor's sole
              cost and expense to a condition as good as prior to such damage.
              Exhibit 3.3 indicates where snow should be pushed to/deposited.


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           9) The Contractor will have salt vehicles and services available for "on call"
              services, twenty-four (24) hours a day, seven (7) days a week. A
              designated person from the School District may call for Services.
              Response time to any Facility is required in thirty (30) minutes.
           10) The Contractor is required to check parking lots and driveways and salt
               as needed maintaining slip free pavement.
           11) The Contractor shall spread salt/ice melt only at spread rates approved
               by the School District. Historically, NCSD has used a 30% of maximum
               on their equipment. This equals about 17 tons of salt per application of
               the entire district.
           12) All Snow Removal Services must be available at the Contractor's pricing
               between November 1 and April 30.
           13) Under no circumstances shall the Contractor dump or store snow from
               other locations on School District property.
           14) The Contractor shall be responsible for plowing snow from, and applying
               salt/ice melt to, the School District's facilities on all days, including
               weekends and days school is not in session, to accommodate use of
               those parking areas by the community.
           15) The Contractor shall be responsible to plow snow and apply salt/ice melt
               to the School District transportation facility parking areas after all route
               buses have departed each day.
           16) Non-approved Snow Removal Services will not be paid for.
           17) Clearing of snow and ice from sidewalks is not included in this contract.
     (b) Services/Equipment/Supplies Provided by Contractor
           1) 100% of all labor, equipment, supplies and materials to provide the
              services described in this section are the responsibility of the Contractor.
     (c) Services/Equipment/Supplies provided by NCSD
           1) NCSD will not provide any labor, equipment, supplies or materials for the
              use of this Contractor.
     (d) Anticipated Work Load
           1) As needed from November 1 through April 30 of each year.
           2) Historically, this work has taken approximately 72 man hours/snowfall for
              5” of snow or less.
     (e) Basis of Pricing
           1) The School District is seeking price quotes for all Snow Removal
              Services, broken down into management and labor. This pricing shall be
              fixed for all three (3) years of the Initial Term. This pricing shall also
              include the total number of Full Time Equivalent ("FTE") personnel,


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               included under the quoted pricing. Snow Removal Services pricing under
               this Section shall be provided in the following formats: (i) an annual
               contract charge; and (ii) a "per plow" charge.; and (iii) a “per salt” charge.




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Article III. Exhibits


Exhibit 1     Contract
Exhibit 2     Floor plans
Exhibit 3     Snow removal site plans
Exhibit 4     Grounds maintenance site plans
Exhibit 5     District map
Exhibit 6     Vehicle list
Exhibit 7     Tool & equipment list
Exhibit 8     Work Order log




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                             Exhibit 1- Contract
                              MAINTENANCE SERVICES
                                    CONTRACT

THIS MAINTENANCE SERVICES CONTRACT, (the "Contract" or this “Contract”)
entered into this ____ day of        ______________, 2011 (the "Effective Date") by and
between NOVI COMMUNITY SCHOOL DISTRICT, a Michigan general powers school
district, whose address is 25345 Taft Road, Novi, Michigan 48374 (hereinafter the
"N.C.S.D.") and __________________________, a _______________________,
whose address is _____________________________ (hereafter the "Contractor")
(individually, a “Party” and collectively, the "Parties").

                                       RECITALS
        A.    The N.C.S.D. issued a Request For Proposals for Maintenance Services
dated May ___, 2011 (the "RFQ/P"), the purpose of which was to solicit proposals from
qualified contractors with the ability to deliver Maintenance services, and other services
requested by the N.C.S.D (the "Maintenance Services") at a more cost effective price.

     B.     The Contractor submitted to the N.C.S.D. a Proposal to the RFQ/P dated
______________, 2011 (the "Proposal") to provide all Services described by Bid
Category # __, entitled ________________ , as delineated in the RFQ/P.

       C.    Pursuant to the terms of the RFQ/P, the Contractor shall be required to
enter into a written contract with the N.C.S.D. following written acceptance of the
Proposal by the N.C.S.D.

       D.    The Parties agree that certain terms and provisions of the RFQ/P and the
Proposal must be further clarified and that certain additional terms and conditions need
to be expressly set forth by way of this Contract.

        NOW, THEREFORE, in consideration of the foregoing and the mutual covenants
set forth herein, the Parties agree as follows:

1.   RESTATEMENT CONSTITUTES THE CONTRACT

       (a)   Incorporation By Reference.

              The object of this Contract is to formalize in one document the complete
       agreement between the Parties, and to do so by specifically incorporating by
       reference into this Contract, the RFQ/P, Addenda to the RFQ/P, if any, the
       Proposal and other related documents, and by including certain additional
       necessary or appropriate Contract terms, particularly where the Contract terms
       agreed to by the Parties during the RFQ/P negotiation process do not correspond
       with the RFQ/P.


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       (b)    Order of Precedence.

              The Contract Documents, which all are incorporated herein by reference,
       include the following:

                     i. This Contract;
                     ii.Exhibit A to this Contract - the RFQ/P and Addenda (if any);
                        Exhibit B to this Contract - Contractor's Proposal ;
                     iii.
                     iv.Exhibit C to this Contract - Inventory of Equipment and Hand
                        Tools (the "Inventory"); and
                     v. Exhibit D to this Contract - Contractor's Proposal.

       To the extent that the terms and conditions of the Contract Documents are in
       conflict, the terms and conditions shall be interpreted in the above-referenced
       order from (i) to (v). However, the Parties also agree that where there is not a
       conflict between any of the terms and conditions contained in the above-
       referenced Contract Documents, all of the Contract Documents shall be binding
       upon both parties.

2.     TERM AND TERMINATION

        The term of this Contract shall be for a period of thirty-three (33) months,
commencing October 1, 2011 (the "Initial Term"). The N.C.S.D. shall have the option to
extend this Contract by up to three (3) additional years on a year-to-year basis, subject
to the written approval of the N.C.S.D.'s Board of Education, in its sole discretion (each
a "Renewal Term"). Nothing in this Contract requires the N.C.S.D. to exercise its option
for a Renewal Term and Contractor has no expectation of a contract beyond the Initial
Term, or a Renewal Term if any are exercised. One Hundred and Twenty (120) days
prior to the end of the Initial Term, or any Renewal Term, Contractor shall provide the
N.C.S.D. in writing with a detailed fee schedule for the next fiscal year and the N.C.S.D.
shall notify the Contractor within sixty (60) days of its receipt of Contractor's detailed fee
schedule for the next fiscal year as to whether the N.C.S.D. will exercise any option for
a Renewal Term. This Contract may be terminated in accordance with the provisions of
the RFQ/P.




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3.     INVOICING AND PAYMENT TERMS

       (a)    Invoices.

            Contractor shall invoice the N.C.S.D. in equal installments on a once-per-
       month basis for all Maintenance Services rendered under the Contract
       Documents. Invoices shall itemize charges for labor, equipment and supplies for
       each Facility.    Invoices shall be submitted to _______________, Novi
       Community School District, 25345 Taft Road, Novi, Michigan 48374.

       (b)    Additional Charges.

              Any services outside the scope of the Maintenance Services ("Additional
       Services") must receive prior written approval from the N.C.S.D.'s designee
       before rendering or invoicing for such Additional Services. Invoices for approved
       Additional Services shall include the date and times the Additional Services were
       completed, the name of the Facility, the type of Additional Services performed
       and the number of hours worked. Invoices for Additional Services shall be
       separate from the regular monthly invoice but shall be sent to the N.C.S.D.
       together with the regular monthly invoice. Charges for these Additional Services
       shall be in accordance with Exhibit B.

              (c)    Payments.

                     Payment of undisputed amounts in each invoice shall be made
              within 30 days of receipt of the invoice. The N.C.S.D. will issue one
              payment per month. Disputes regarding amounts contained in any invoice
              will be communicated to Contractor by the N.C.S.D., in writing, within ten
              (10) business days of the receipt of the disputed invoice. Payments of
              disputed amounts will be delayed unless Contractor is able to resolve the
              matter to the N.C.S.D.'s satisfaction within ten (10) business days prior to
              payment due date. The N.C.S.D. will not be assessed any late payment
              penalties, fines or charges for disputed amounts not timely paid due to
              Contractor's failure to timely resolve the matter as set forth above.

              4.    SUPPLIES AND EQUIPMENT

              (a)    Supplies.

                     This is intentionally blank
      (b)     Equipment.

              The Contractor may utilize the N.C.S.D.'s existing Inventory of equipment
       and small hand tools (the "Equipment") to perform the Maintenance Services.
       Title to this Equipment shall remain with the N.C.S.D. The N.C.S.D. and
       Contractor agree that the Inventory of N.C.S.D.-owned Equipment as of the


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       Effective Date is set forth on Exhibit C. The Contractor shall be responsible for
       maintaining the Equipment, or repairing it if it is damaged, at its sole cost and
       expense. Contractor is responsible to maintain the current inventory of Tools &
       Equipment as listed in Exhibit C either by repair or replacement at its own cost.
       Title to any new equipment or hand tools shall remain with the N.C.S.D.,
       although the Contractor shall maintain and repair such newly purchased
       equipment or hand tools at its sole cost and expense. The Inventory shall be
       updated annually to reflect any new equipment purchased.

5.     FINGERPRINTING AND CRIMINAL BACKGROUND CHECKS

        The Contractor acknowledges and agrees that unless the N.C.S.D. notifies the
Contractor that it is not subject to the provisions of Michigan Public Act 84 of 2006, as
amended, the Contractor will have it, and any and all of its agents, employees or
representatives who will be on any N.C.S.D. premises to carry out the Maintenance
Services contemplated by the Contract Documents, fingerprinted and subjected to
criminal history and background checks through the Michigan State Police and Federal
Bureau of Investigation, as detailed in Public Act 84 of 2006, as amended, prior to
commencing any work under this Contract by presenting themselves, or any of its
agents, employees or representatives, for proper fingerprinting and criminal
backgrounds checks, as directed and requested by the N.C.S.D., with the assistance of
the Contractor, or provide written notification to the N.C.S.D. that Contractor or its
employee(s) has previously completed fingerprinting and a criminal history and
background check in connection with contracting or working for another school district,
intermediate school district, public school academy or nonpublic school (each an
"Agency") and consents to the sharing or transferring of the appropriate fingerprinting
and criminal history background report from the other Agency. If Contractor wishes to
receive a copy of any report, it shall have the employee provide written consent to the
N.C.S.D. acknowledging its consent to provide Contractor with a copy of the report.
Additionally, unless notified it is not subject to Michigan Public Act 84 of 2006, as
amended, the Contractor represents and warrants to the N.C.S.D. that it will at all times
during the Initial Term or any Renewal Term of this Contract be in compliance with the
provisions of Michigan Public Act 84 of 2006, as amended, including, but limited to,
reporting to the N.C.S.D. within 3 business days of when it, or any of its agents,
employees or representatives who will be on N.C.S.D. premises to carry out the
Maintenance Services contemplated by the Contract Documents, is/are charged with a
crime listed in Section 1535a(1) or 1539b(1) of the Revised School Code, being MCL
380.1535a(1) and 380.1539b(1), or a substantially similar law, and to immediately report
to the N.C.S.D. if that person is subsequently convicted, plead guilty or plead no contest
to that crime. The Contractor shall indemnify, defend and hold the N.C.S.D., its
employees, Board of Education, and each member thereof, agents and consultants,
harmless from and against any and all claims, counter-claims, suits, debts, demands,
actions, judgments, liens, liabilities, costs, expenses, including actual attorneys’ fees
and actual expert witness fees, arising out of or in connection with any violation of, or
the Contractor's failure to comply with, the requirements of Michigan Public Act 84 of
2006, as amended, or this paragraph. The Contractor shall be responsible for all costs
and expenses associated with the above-required fingerprinting and background


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checks. The Contractor shall supply all necessary data and information, as requested
by the N.C.S.D., to enable the N.C.S.D. to properly submit Contractor and its
employees and agents for inclusion in the State of Michigan Department of Education's
list of "registered educational personnel."

6.     INDEMNIFICATION

       (a)    General Indemnification.

               Contractor agrees to indemnify, defend and hold harmless the N.C.S.D.,
       its Board of Education, in their official and individual capacities, administrators,
       employees, agents, contractors, successors and assignees, from and against
       any and all costs, expenses, damages, and liabilities, including actual attorney's
       fees, arising out of the: (i) negligent act or willful misconduct of the Contractor, its
       officers, directors, employees, successors, assignees, contractors and agents;
       (ii) any breach of the terms of this Contract by Contractor; (iii) any breach of any
       applicable Federal, State or local law, rule, regulation or ordinance; or (iv) any
       breach of any representation or warranty by Contractor under this Contract. The
       Contractor agrees to notify the N.C.S.D. by certified mail, return receipt
       requested, immediately upon actual knowledge of any claim, suit, action, or
       proceeding for which the N.C.S.D. may be entitled to indemnification under this
       Contract. This paragraph shall survive the expiration or earlier termination of this
       Contract.

              (b)    Environmental Indemnification.

              Throughout the Initial Term, or any Renewal Term of this Contract,
       Contractor shall not permit itself or any third party to use, generate, handle, store
       or dispose of any Hazardous Substances in, on, under, upon or affecting any
       N.C.S.D. property in violation of any applicable law or regulation. Without limiting
       any other provisions of the Contract Documents, Contractor shall indemnify,
       defend and hold harmless the N.C.S.D., its Board of Education, in their official
       and individual capacities, administrators, employees, agents, contractors,
       successors and assignees, from and against all liabilities, claims, losses, costs
       and expenses (specifically including, without limitation, attorneys', engineers',
       consultants' and experts' fees, costs and expenses) arising from (i) any breach of
       any representation or warranty made in this paragraph and/or (ii) environmental
       conditions or noncompliance with any applicable law or regulation that result, in
       the case of Contractor, from operations or Maintenance Services in or about any
       N.C.S.D. property by Contractor or its agents or employees. As used herein, the
       term "Hazardous Substances" shall mean (i) any hazardous or regulated
       substance as defined by all federal, state and local environmental laws,
       including, but not limited to, Federal Water Pollution Control Act (33 U.S.C. §§
       1251 et seq.) ("Clean Water Act"), the Resource Conservation & Recovery Act
       (42 U.S.C. §§ 6901 et seq.) ("RCRA"), Safe Drinking Water Act (42 U.S.C. §§
       300f-j-26), Toxic Substances Control Act (15 U.S.C. §§ 2601 et seq.), Clean Air
       Act (42 U.S.C. §§ 7401 et seq.), the Comprehensive Environmental Response,


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       Compensation and Liability Act (42 U.S.C. §§ 9601 et seq.) ("CERCLA"), the
       Emergency Planning and Community Right to Know Act, 42 U.S.C. §§ 11001 et
       seq. ("EPCRA"), the Michigan Natural Resources and Environmental Protection
       Act (MCL § 324.101 et seq.) the administrative rules and regulations
       promulgated under such statutes, or any other similar federal, state or local law
       or administrative rule or regulation of similar effect, each as amended and as in
       effect and as adopted as of the date of execution of this Lease, (ii) any other
       pollutant, contaminant, hazardous substance, solid waste, hazardous material,
       radioactive substance, toxic substance, noxious substance, hazardous waste,
       particulate matter, airborne or otherwise, chemical waste, medical waste, crude
       oil or any fraction thereof, radioactive waste, petroleum or petroleum-derived
       substance or waste, asbestos, PCBs, radon gas, all forms of natural gas, or any
       hazardous or toxic constituent of any of the foregoing, whether such substance is
       in liquid, solid or gaseous form, or (iii) any such substance the release, discharge
       or spill of which requires activity to achieve compliance with applicable law. This
       paragraph shall survive the expiration or earlier termination of this Contract.

7.     MEETINGS

      The Supervisor/Project Manager for the Maintenance Services, as designated by
the Contractor pursuant to the Contract Documents, shall schedule monthly meetings
with the _________________ of the N.C.S.D. to discuss the provision of the
Maintenance Services, or more frequent as requested by the N.C.S.D.

8.     TERMINATION

       (a)    Termination for Cause.

              In the event the Contractor fails, at any time, to comply with, fully perform
       and strictly adhere to any covenant, condition or representation contained in this
       Contract or the Contract Documents, whether it be performed by the Contractor,
       its agent or employees, N.C.S.D. shall have the right to provide written notice to
       the Contractor of such breach. If such breach, in N.C.S.D.’s reasonable
       discretion, causes the Contractor to fail to provide the Maintenance Services in
       any unsafe manner or process, the Contractor shall be afforded forty-eight (48)
       hours to remedy any such breach from the time of receipt of such written notice.
       For any other breach by Contractor (except for a strike or other labor difficulty
       involving employees of the Contractor), Contractor shall have fifteen (15)
       business days to remedy such breach from the time of receipt of such written
       notice. Notwithstanding the foregoing, N.C.S.D., at its option, may extend such
       remedy period in its sole discretion, in writing. If Contractor fails to cure any
       breach within the forty-eight (48) hour or fifteen (15) day periods, or as those
       periods may be extended, in writing, by the Parties, this Contract shall
       immediately terminate without the requirement of further notice to the Contractor.
       Further, failure to exercise N.C.S.D.’s rights within forty-eight (48) hours or fifteen
       days does not preclude any subsequent right to exercise at a later date. If the



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       Contract is terminated in accordance with any of the provisions contained herein,
       all rights of the Contractor under the Contract shall immediately cease.

       (b)    Termination for Convenience.

              Notwithstanding Paragraph 8(a), above, this Contract may be terminated
       by N.C.S.D., in its sole discretion, for any or no reason, upon sixty (60) days
       advance written notice to the Contractor, or as otherwise agreed to in writing by
       both parties. If the Contract is terminated in accordance with any of the
       provisions contained herein, all rights of the Contractor under the Contract shall
       cease.

9.     PERMITS, LICENSES AND COMPLIANCE WITH LAWS

       (a)    Permits and Licenses.

              The Contractor, its employees and agents shall secure, at its sole cost
       and expense, and maintain all necessary permits, licenses and certifications as
       required by federal, state and local laws.

       (b)    Compliance with Laws.

               The Contractor shall comply with any and all laws, rules, regulations,
       ordinances, policies (including all permits and plans applicable thereto) and
       District policies (including all permits and plans applicable thereto) and the
       N.C.S.D. policies, applicable to providing the Maintenance Services
       contemplated under this Contract. The Contractor, including its employees,
       agents and permitted subcontractors, shall be responsible for knowing the
       N.C.S.D.’s policies concerning appropriate behavior of persons in its schools and
       on its properties, including for example, the prohibitions of sexual harassment,
       alcohol and smoking, and shall comply with all such policies. The N.C.S.D. shall
       use its best efforts, as reasonably requested by the Contractor, to assist the
       Contractor to comply with any and all applicable federal, state or local laws, rules
       and regulations, as well as all N.C.S.D. policies, procedures, rules and
       regulations. The Contractor by execution of this Contract represents and
       warrants that it shall at all times be in compliance with any and all applicable
       federal and state laws, rules, ordinances, policies and regulations and licensing
       and permitting requirement applicable to providing the Maintenance Services
       contemplated under this Contract. The Contractor shall in the performance of
       such Maintenance Services, fully comply with any and all applicable federal,
       state, or local laws, rules and regulations, and shall indemnify, defend and hold
       the N.C.S.D. harmless from and against any liabilities, claims, causes of action,
       costs and damages, including without limitation the payment of N.C.S.D.’s actual
       attorneys’ fees from its failure to so comply. Notwithstanding the foregoing, in
       the event any federal, state, local or other governmental body’s laws, rules or
       regulations are revised, changed or amended, or in the event there are revisions,


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       changes or amendments to the N.C.S.D.’s policies, procedures, rules and
       regulations, the Contractor shall comply with all such revised, changed or
       amended laws, rules, regulations or policies.

       (c)    OSHA Compliance.

              All Maintenance Services to be furnished by the Contractor and the
       Contractor’s working conditions and employment practices shall comply with all
       applicable state and federal requirements, including, but not limited to, the
       Occupational Safety and Health Act.

10.    DISPUTE RESOLUTION

      Except for the pursuit of injunctive relief, any claim, dispute, difference or
disagreement (a “Dispute”) arising under or relating to this Contract shall be settled in
accordance with the following:

       (a)     Any and all Disputes must be submitted in writing by the aggrieved Party
to the other Party describing the Dispute in detail within a reasonable time after the
occurrence of events giving rise to the Dispute or within a reasonable time after the
claimant first recognizes the condition(s) giving rise to the Dispute, whichever is later,
and a Dispute does not arise until such written notice is given;

       (b)    Within thirty (30) days following the submission of the written Dispute, the
party to whom the Dispute is submitted shall respond in writing. If no written response
is provided within thirty (30) days, the Dispute shall be deemed denied; and

       (c)     As a pre-condition to litigation, if the Dispute is denied, either party may,
within thirty (30) days of such denial, refer the Dispute to non-binding mediation in
Oakland County, Michigan. The mediator shall be chosen in accordance with the rules
of the American Arbitration Association then in effect, and the expense of the mediation
shall be shared equally by N.C.S.D. and the Contractor.

      Nothing in this Paragraph shall circumvent, effect or limit the N.C.S.D.’s right to
terminate the Contractor in accordance with Paragraph 8 of this Contract.

11.    FORCE MAJEURE

       The Contractor agrees that its failure to comply with any of the terms and
conditions of this Contract shall be grounds for termination of this Contract by the
N.C.S.D. in accordance with Paragraph 8(a) hereof. Notwithstanding the foregoing, if
the performance by either Party hereto of its respective non-monetary obligations of this
Contract is delayed or prevented in whole or in part by acts of God, fire, floods, storms,
explosions, accidents, epidemics, war, civil disorder, strikes or other labor difficulties
(except for strikes or other labor difficulties involving employees, agents or permitted



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subcontractors of the Contractor), or any law, rule, regulation, order or other action
adopted or taken by any federal, state, or local government authority, or any other
cause not reasonably within said Party’s control, whether or not specifically mentioned
herein, such Party shall be excused, discharged and released of performance only to
the extent such performance or obligation is so delayed or prevented by such
occurrence without liability of any kind.

12.    GOVERNING LAW

       This Contract shall be governed by and construed in accordance with the laws of
the State of Michigan. The parties hereby agree to the exclusive jurisdiction and venue
of courts sitting in Oakland County, Michigan.

13.    TAXES

       The Contractor is responsible for sales taxes and other applicable taxes related
to the Maintenance Services provided under this Contract.

14.    REPAIRS TO PROPERTY DAMAGE

       Damage to a N.C.S.D. Facility or N.C.S.D. property caused by the Contractor, its
agents, employees or permitted subcontractors shall be repaired so the Facility or
properties are in as good condition as before entering into this Contract. All repairs
shall be accomplished at no cost to the N.C.S.D.

15.    ASSIGNMENT AND SUBCONTRACTING

      This Contract shall not be assigned, nor subcontracted, in whole or in part,
without the prior written consent of the N.C.S.D., but in no case shall such consent
change the terms of the Contract.

16.    NOTICES

       Unless otherwise provided in this Contract, all notices, requests, demands and
other communications shall be in writing and are effective upon three (3) days after
deposit in the U.S. Mail, certified and postage paid, or upon receipt if personally
delivered or sent by next-business-day delivery via a nationally recognized overnight
courier to the addresses set forth below. The N.C.S.D. or the Contractor may from time
to time designate any other address for this purpose by providing written notice to the
other Party.

       (a)    To the N.C.S.D.

             All required notices to the N.C.S.D. shall be delivered to the
       Superintendent, Novi Community Schools, 25345 Taft Road, Novi, Michigan


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       48374, with a copy to the Assistant Superintendent, Business, at the same
       address.

       (b)    To the Contractor.

            All required notices to the Contractor              shall be delivered to
       ______________,              Attn:                         __________________,
       ________________________[Address].

17.    SEVERABILITY

        In the event any provision(s) of this Contract shall be illegal or invalid for any
reason, said provision(s) shall be deemed to be fully severable without affecting the
remaining provisions of this Contract and this Contract shall be construed and enforced
as if said illegal or invalid provision(s) had never been inserted herein.

18.    NO WAIVER

       No waiver of any term or condition of this Contract shall be valid or binding on
either Party unless the same shall have been mutually assented to in writing by both
Parties. The failure of either Party to enforce at any time any of the provisions of this
Contract, or the failure to require at any time performance by the other Party of any of
the provisions of this Contract, shall in no way be construed to be a present or future
waiver of such provisions, nor in any way affect the validity of either Party to enforce
each and every such provision thereafter.

19.    COUNTERPARTS

      This Contract may be executed in two or more counterparts, each of which shall
be deemed an original and all of which together shall constitute one instrument.

20.    ENTIRE CONTRACT.

       This instrument contains the entire Contract entered into between the Parties
hereto, its terms may not be modified except in writing signed by the Contractor and
N.C.S.D. This Contract supersedes and takes the place of all prior contracts, and/or
understandings, whether written or oral between the District and the Contractor.

21.    INSOLVENCY

      In the event the Contractor becomes insolvent or seeks the protection of the U.S.
Bankruptcy Court, then at the N.C.S.D.’s option, this Contract may be immediately
terminated by N.C.S.D.




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22.    NO THIRD PARTY BENEFICIARIES
       This Contract is enforceable only by the Parties. No other person may enforce
any of the terms contained in this Agreement, nor is the Agreement intended to confer
third party beneficiary status on any third party.

23.       NO WAIVER OF GOVERNMENTAL IMMUNITY

      Nothing contained in this Contract is intended to, nor shall it, waive N.C.S.D.’s
defense of governmental immunity.

       IN WITNESS WHEREOF: the Parties hereto on this day execute this Contract as
of the Effective Date.


NOVI COMMUNITY SCHOOL DISTRICT [CONTRACTOR]

By: ______________________________ By: _______________________________

Its: ______________________________ Its: _______________________________

Date: ____________________________                              Date: _____________________________
w:\wdsystem\wddocs\cliedoc\2063\1\00664380.docx




RFQ/P Maintenance Services                        Novi Community School District           P a g e | 81
                             Exhibit 2 – Floor Plans

Floor plans will be distributed at the Pre-proposal meeting.




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                  Exhibit 3 – Snow Removal Plans

Snow removal plans will be distributed at the Pre-proposal meeting




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          Exhibit 4 – Ground Maintenance Site Plans

Ground maintenance site plans will be distributed at the Pre-proposal meeting.




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                             Exhibit 5 – District Map




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                             Exhibit 6 – Vehicle List
      Year            Make                      Model
 1    1997    Ford TRUCK                   F Series F-700
 2    1998    Ford                        Mercury Villager
 3    2001    Ford Cargo Van               E Series E-150
 4    2002    Ford Cargo Van                    E-250
 5    2002    Ford Cargo Van                    E-250
 6    2005    Ford Pickup Truck                 F-250
 7    2006    Ford Pickup Truck                 F-350
 8    2009    Ford Pickup Truck              F-350 s/dty
 9    2009    Ford Pickup Truck              F-350 s/dty




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                 Exhibit 7 – Tool & Equipment List
              This document will be distributed at the pre-proposal meeting




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                       Exhibit 8 – Work Order Log
This chart shows all Work Orders posted in SchoolDude from March of 2009 until April
of 2011 (26 months)

                                 WO                                                          WO
No.   Craft                      Count             No.   Craft                               Count

                                                         Heating/Ventilation /Air
  1   Air Conditioning               56.00          34   Conditioning                          155.00
  2   Alarm                          11.00          35   Housekeeping                           24.00
  3   Appliance Repair               25.00          36   Indoor Air Quality                      4.00
  4   Asphalt                         3.00          37   Inspections                             4.00
  5   Athletic Fields                10.00          38   Installation                           52.00
  6   Audio/Visual                   24.00          39   Internal Delivery                     104.00
  7   Boiler                          5.00          40   Key and Lock                           87.00
  8   Carpentry                      82.00          41   Kitchen Equipment                      17.00
  9   Ceiling Tile                   28.00          42   Lighting                              269.00
 10   Climate Control                14.00          43   Locker Repair                          35.00
 11   Clocks/Bells                   90.00          44   Masonry                                 3.00
 12   Concrete                       19.00          45   Miscellaneous                         168.00
 13   Custodial                      90.00          46   Moving                                 85.00
      Custodial Equipment
 14   Repair                         30.00          47   Music Equipment                        29.00
 15   Data Repair                     3.00          48   Office Equipment                       66.00
 16   Delivery                      143.00          49   Office Supplies                        36.00
 17   Doors and Hardware            322.00          50   Painting                               18.00
 18   Electrical                    175.00          51   Pest Control                           48.00
      Energy Management
 19   System                          2.00          52   Playground                             22.00
 20   Equipment                     135.00          53   Plumbing                              321.00
 21   Event Break Down                1.00          54   Pool                                    2.00
 22   Event Setup                    19.00          55   Recycling                               3.00
 23   Flagpole                        9.00          56   Roof                                   68.00
 24   Flooring                       35.00          57   Scoreboards                             1.00
 25   Food Service Delivery          29.00          58   Shop Equipment                          6.00
 26   Food Services                  20.00          59   Sports Equipment                        8.00
 27   Furniture Repair              128.00          60   Stadium Services                        3.00
 28   General Maintenance            97.00          61   Supplies                               39.00
 29   Grass Cutting                   5.00          62   Vehicle Maintenance                     3.00
 30   Grounds                        44.00          63   Waste Management                       16.00
 31   Grounds Equipment Repair        5.00
 32   Gym Equipment                  18.00
 33   Health/Safety                  17.00                                          Total:    3390.00




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Article IV. Proposal Forms
       Form QP-2     Contractors qualification statement
       Form QP-12    Acknowledgement of addendums
       Form QP-13    Familial relations affidavit
       Form QP-14    Non-collusion affidavit
       Form QP-15    School safety initiative form

       Bid Category #1Proposal Form
       Bid Category #1A Proposal Form
       Bid Category #1B Proposal Form
       Bid Category #1C Proposal Form
       Bid Category #1D Proposal Form
       Bid Category #1E Proposal Form
       Bid Category #2 Proposal Form
       Bid Category #3 Proposal Form
       Hourly Rate Worksheet
       Management Rate Worksheet
       Fringe Benefit Worksheet




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               QP-02 Contractor’s Qualification Statement
This document is being prepared for use by: Novi Community School District (NCSD),
25345 Taft Road, Novi, Michigan 48374. By signing this form Contractor asserts that all
representations made in this form are accurate and can be relied upon by NCSD.
Contractor also expressly grants permission to NCSD to contact any individual or entity
listed on this form to verify the accuracy of the statements made or to acquire other
relevant information regarding Contractor’s qualifications for this project.

Note: Please attach additional pages to supply supplemental information that will be an aid to
NCSD in determining your qualifications.
Project Name:
Maintenance Services

Submitted by:
Name: Click here to enter text.
Address:     Click here to enter text.
             Click here to enter text.
             Click here to enter text.

Principal Office:     Click here to enter text.

☐      Corporation
☐      Partnership
☐      Individual
☐      Joint Venture
☐      Other         Click here to enter text.

Qualifications are submitted for the following Bid Packages:
☐   Bid Package #1 - Turnkey Services for Building Maintenance Work
☐   Bid Package #1A – Time & Material Services for HVAC Maintenance Work
☐   Bid Package #1B - Time & Material Services for Electrical Maintenance Work
☐   Bid Package #1C - Time & Material Services for Plumbing Maintenance Work
☐   Bid Package #1D - Time & Material Services for General Trades Work
☐   Bid Package #1E - Time & Material Services for Courier/Trucking Work
☐   Bid Package #2 - Turnkey Services for Grounds Maintenance
☐   Bid Package #3 - Turnkey Services for Snow Plowing




RFQ/P Maintenance Services        Novi Community School District                      P a g e | 90
A. Organization
A.1 How many years has your organization been in business as a Contractor: Click
here to enter text.
A.2 How many years has your organization been in business under its present
       business name?       Click here to enter text.
       A.2.1 Under what other names has your organization operated?
              Click here to enter text.
A.3 If you organization is a corporation please answer the following questions
       Date of Incorporation:       Click here to enter text.
       State of Incorporation:      Click here to enter text.
       President’s Name:            Click here to enter text.
       Vice President’s Name:       Click here to enter text.
       Secretary’s Name:            Click here to enter text.
       Treasurer’s Name:            Click here to enter text.

A.4    If your organization is a partnership answer the following questions:
       Date of organization:        Click here to enter text.
       Type of partnership          Click here to enter text.
       Name(s) of general partners:        Click here to enter text.

A.5    If your organization is a partnership answer the following questions:
       Date of Organization:        Click here to enter text.
       Name of Owner:               Click here to enter text.
A.6 If the form of your organization is other than those listed above describe it and
name the principals:
Click here to enter text.
Click here to enter text.

B. Licensing
B.1 List the jurisdictions and trade categories in which your organization is legally
qualified to do business, and indicate registration or license numbers, if applicable
Click here to enter text.

B.2 List jurisdictions in which your organization’s partnership or trade name is filed:
Click here to enter text.

C. Experience
C.1    List the categories of work that your organization normally performs with its own
       forces
Click here to enter text.
C.2 Claims and Suits (If you answer yes to any of the questions below please attach
details)
           C.2.1       Has your organization ever failed to complete any work awarded to
       it?
           Click here to enter text.


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         C.2.2       Are there any judgments, claims, arbitration proceedings or suits
         pending or outstanding against your organization or its officers?
         Click here to enter text.
         C.2.3      Has your organization filed any lawsuits or requested arbitration with
         regard to construction or maintenance contracts within the last five years?
         Click here to enter text.

          C.2.4        Within the last five years, has any officer or principal of your
          organization ever been an officer or principal of another organization when it
          failed to complete a construction or maintenance contract?
          Click here to enter text.
C.3       On a separate sheet, list other K-12 school districts that you have performed
maintenance services similar to those contemplated by NCSD.
Provide name of school district, name of superintendent, name of maintenance director
(or similar position), size of contract, term of contract.

C.4       On a separate sheet list Owner’s (other than K-12) that you have performed
maintenance work for in the last five years. List Owners’ name, contact person, size of
contract, term of contract.

C.5      State your annual volume of maintenance work performed during the last five
years. Click here to enter text.
C.6      On a separate sheet, list the maintenance experience and present
commitments of key individuals in your organization and any individuals that you are
proposing to play a key role on this project.

D. References
D.1 Trade references
Click here to enter text.
D.2 Bank references
Click here to enter text.
D.3     Surety
        D.3.1 Name of bonding company
        Click here to enter text.
        D.3.2 Name and address of agent
        Click here to enter text.

E.     Financing
E.1 Financial Statements – Attach a financial statement, preferably audited, including
your organizations latest balance sheet and income statement showing the following
items:
       Current assets (e.g., cash accounts, joint venture accounts, accounts receivable,
       notes receivable, accrued income, deposits, materials inventory and prepaid
       expenses)
       Net fixed assets



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       Other assets
       Current liabilities (e.g., accounts payable, notes payable, accrued expenses,
       provision for income taxes, advances, accrued salaries, and accrued payroll
       taxes)
       Other liabilities (e.g., capital, capital stock, authorized and outstanding shares par
       values, earned surplus, and retained earnings)
E.2    Name and address of firm preparing financial statements included date
       statement was prepared.
       Click here to enter text.
E.3    Is the attached financial statement for the identical entity named on page 1 of this
       form?
       Click here to enter text.
       E.3.1 If not, please explain the relationship and financial responsibility of the
       organization whose financial statement is provided (e.g. parent /subsidiary)
E.4    Will the organization whose financial statement is attached act as guarantor for
       this contract?
       Click here to enter text.



Signature
Dated this ____ day of ______________, 20___.
Name of Organization:     Click here to enter text.

By:    ________________________________________
Type Name: Click here to enter text.
Date:
Click here to enter text.being duly sworn, deposes and says that the information
provided here is true and sufficiently complete so as not to be misleading.

Subscribed and sworn before me this ________, day of _______, 2011.

Notary Public:

My commission expires:____________________________




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             QP-12 - Acknowledgement of Addendums
Date:                    Click here to enter text.
Contractor’s Name:       Click here to enter text.
Address                  Click here to enter text.
City, State, Zip         Click here to enter text.


We have received and evaluated the following Addenda in the preparation of our proposal.

                  Addenda #                                        Date Issued
Click here to enter text.                        Click here to enter text.
Click here to enter text.                        Click here to enter text.
Click here to enter text.                        Click here to enter text.
Click here to enter text.                        Click here to enter text.


Signed:



_____________________________
By:


_____________________________
Date




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            QP-13 -Familial Relations Affidavit
Date:                    Click here to enter text.
Contractor’s Name:       Click here to enter text.
Address                  Click here to enter text.
City, State, Zip         Click here to enter text.


Click here to enter text. being duly sworn, states the he/she is authorized to bind the
entity that is submitting a proposal for the Maintenance Services contract for Novi
Community Schools District. Affiant states there is NO familial relationship between any
stockholder or employee of the proposing entity and any member of the school board or
superintendent of the Novi Community Schools District, except as noted below.

Exceptions:
1.     Click here to enter text.
2.     Click here to enter text.
3.     Click here to enter text.
4.     Click here to enter text.
Attach additional sheet if necessary.


_______________________________
Affiant


Sworn to and subscribed before me on the ________ day of ______, 201__ in the State

of _______________, County of _______________.



________________________
Notary Public




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              QP-14 - Non-Collusion Affidavit
Date:                      Click here to enter text.
Contractor’s Name:         Click here to enter text.
Address                    Click here to enter text.
City, State, Zip           Click here to enter text.


Click here to enter text. being duly sworn, states the he/she is the Click here to enter text. of
Click here to enter text.and is authorized to bind the entity that has submitting a proposal for the
Maintenance Services contract for Novi Community Schools District. Affiant states that:

       1.     The only person, firm or corporation having any interest in said proposal or
       in any contract, benefit or profit which may, might or could accrue as a result of
       acceptance of said proposal;

       2.      There has been no collusion in the preparation of this proposal which
       resulting in the limiting of competition for this proposal, or the establishing the
       proposal price, except as noted below.

Exceptions:
1.     Click here to enter text.
2.     Click here to enter text.
3.     Click here to enter text.
4.     Click here to enter text.
Attach additional sheet if necessary.


_______________________________
Affiant

Sworn to and subscribed before me on the ________ day of ______, 201__ in the State

of _______________, County of _______________.



________________________
Notary Public




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             QP15 - School Safety Legislation Affidavit
Date:                      Click here to enter text.
Contractor’s Name:         Click here to enter text.
Address                    Click here to enter text.
City, State, Zip           Click here to enter text.


Click here to enter text. being duly sworn, states the he/she is the Click here to enter text. of
Click here to enter text.and is authorized to bind the entity that has submitting a proposal for the
Maintenance Services contract for Novi Community Schools District. Affiant states that any and
all persons who will work directly or indirectly for the Contractor, including but not limited to
employees, agents, vendors, subcontractors or consultants, and who will work at or on any Novi
Community Schools District property, shall at all times, be in compliance with MCL 380.1230,
380.1230a, 380.1230c, 380.1230d and 380.1230g and have not been convicted of any “listed
offenses”. In this regard, Contractor agrees without limitation, to report within 3 business days
to the Novi Community School District when any such person is charged with a crime listed in
Section 1535a(1) of the Revised School Code or a substantially similar law, and to immediately
report to Novi Community Schools if that person is subsequently convicted, pleads guilty or
pleads no contest to that crime.




_______________________________
Affiant

Sworn to and subscribed before me on the ________ day of ______, 201__ in the State

of _______________, County of _______________.



________________________
Notary Public




RFQ/P Maintenance Services         Novi Community School District                       P a g e | 97
      Novi Community School District Proposal Form
 Bid Category 1 - All Inclusive Services for Building Maintenance
                               Work

___________________________________________
Contractor’s Name

___________________________________________
Address

___________________________________________
City, State, Zip Code

We propose to provide all labor, material, equipment necessary to provide the services required
by the Novi Community Schools District Request for Qualifications & Pricing for Maintenance
Services dated May 26, 2011 and all addendums noted on this form for the lump sum price of:

                      Time                                              Price
October 1, 2011 through June 30, 2012

July 1, 2012 through June 30, 2013

July 1, 2013 through June 30, 2014

                                           Total:

Alternate #1
Provide the cost to ADD a performance bond for the entire term of this contract (10/1/11 through

6/30/14)$________________________________

Total manhours included in this price ___________________.

Signed:


________________________________
Authorized Signer Signature

________________________________
Print Name & Title

________________________________
Date




RFQ/P Maintenance Services       Novi Community School District                     P a g e | 98
     Novi Community School District Proposal Form
       Bid Category #1A - Time & Material Services for HVAC
                        Maintenance Work
___________________________________________
Contractor’s Name

___________________________________________
Address

___________________________________________
City, State, Zip Code

We propose to provide all labor, material, equipment necessary to provide the services
required by the Novi Community Schools District Request for Qualifications & Pricing for
Maintenance Services dated May 26, 2011 and all addendums noted on this form for
the prices quoted below:

  Classification              Straight          Projected               Total
                             Time Rate           Hours
Journeyman Sheetmetal                                2000
Worker
Apprentice Sheetmetal                                500
Worker
Laborer                                              500



Signed:


________________________________
Authorized Signer Signature

________________________________
Print Name & Title

________________________________
Date




RFQ/P Maintenance Services    Novi Community School District                 P a g e | 99
     Novi Community School District Proposal Form
Bid Category #1B -           Time & Material Services for Electrical Maintenance
                                       Work

___________________________________________
Contractor’s Name

___________________________________________
Address

___________________________________________
City, State, Zip Code

We propose to provide all labor, material, equipment necessary to provide the services
required by the Novi Community Schools District Request for Qualifications & Pricing for
Maintenance Services dated May 26, 2011 and all addendums noted on this form for
the prices quoted below:

  Classification               Straight          Projected             Total
                              Time Rate           Hours
Journeyman Electrician                                2000

Apprentice Electrician                                500

Laborer                                               500



Signed:


________________________________
Authorized Signer Signature

________________________________
Print Name & Title

________________________________
Date




RFQ/P Maintenance Services     Novi Community School District               P a g e | 100
     Novi Community School District Proposal Form
Bid Category #1C -            Time & Material Services for Plumbing Maintenance
                                        Work

___________________________________________
Contractor’s Name

___________________________________________
Address

___________________________________________
City, State, Zip Code

We propose to provide all labor, material, equipment necessary to provide the services
required by the Novi Community Schools District Request for Qualifications & Pricing for
Maintenance Services dated May 26, 2011 and all addendums noted on this form for
the prices quoted below:

 Classification               Straight        Projected                Total
                             Time Rate         Hours
Journeyman Plumber                                 1500

Apprentice Plumber                                  250

Laborer                                             250



Signed:


________________________________
Authorized Signer Signature

________________________________
Print Name & Title

________________________________
Date




RFQ/P Maintenance Services      Novi Community School District              P a g e | 101
     Novi Community School District Proposal Form
    Bid Category #1D -         Time & Material Services for General Trades
                                Maintenance Work

___________________________________________
Contractor’s Name

___________________________________________
Address

___________________________________________
City, State, Zip Code

We propose to provide all labor, material, equipment necessary to provide the services
required by the Novi Community Schools District Request for Qualifications & Pricing for
Maintenance Services dated May 26, 2011 and all addendums noted on this form for
the hourly rates listed below:

Classification           Straight          Projected                  Total
                        Time Rate           Hours
Journeyman                                      1500
Carpenter
Apprentice                                       250
Carpenter
Journeyman                                       200
Painter
Laborer                                          250



Signed:


________________________________
Authorized Signer Signature

________________________________
Print Name & Title

________________________________
Date




RFQ/P Maintenance Services    Novi Community School District                P a g e | 102
     Novi Community School District Proposal Form
          Bid Category #1E -Time & Material Services for Courier Work

___________________________________________
Contractor’s Name

___________________________________________
Address

___________________________________________
City, State, Zip Code

We propose to provide all labor, material, equipment necessary to provide the services
required by the Novi Community Schools District Request for Qualifications & Pricing for
Maintenance Services dated May 26, 2011 and all addendums noted on this form for
the rates listed below:

 Classification           Straight         Projected                  Total
                         Time Rate           Time
Driver & Vehicle                              245 days
(daily mail)
Driver & Cube Van                            300 hours
(deliveries large)
Driver & minivan                             200 hours
(small deliveries)
Laborer                                      200 hours



Signed:


________________________________
Authorized Signer Signature

________________________________
Print Name & Title

________________________________
Date




RFQ/P Maintenance Services    Novi Community School District                P a g e | 103
      Novi Community School District Proposal Form
 Bid Category 2 - All Inclusive Services for Grounds Maintenance
                                Work

___________________________________________
Contractor’s Name

___________________________________________
Address

___________________________________________
City, State, Zip Code

We propose to provide all labor, material, equipment necessary to provide the services required
by the Novi Community Schools District Request for Qualifications & Pricing for Maintenance
Services dated May 26, 2011 and all addendums noted on this form for the lump sum price of:

                Time                                                   Price
2011 beginning on 10/1/11

2012

2013

2014 ending on 6/30/14

Alternate #1
Provide the cost to ADD a performance bond for the entire term of this contract (10/1/11 through

6/30/14) $________________________________

Total manhours included in this price ___________________.

Signed:


________________________________
Authorized Signer Signature

________________________________
Print Name & Title

________________________________
Date




RFQ/P Maintenance Services       Novi Community School District                    P a g e | 104
     Novi Community School District Proposal Form
  Bid Category 3 - All Inclusive Services for Snow Removal Work

___________________________________________
Contractor’s Name

___________________________________________
Address

___________________________________________
City, State, Zip Code

We propose to provide all labor, material, equipment necessary to provide the services
required by the Novi Community Schools District Request for Qualifications & Pricing for
Maintenance Services dated May 26, 2011 and all addendums noted on this form for
the prices quoted below:

         Time                         Pricing Unit                     Price
Winter 2011- 2012                  Lump Sum
Winter 2012 - 2013                 Lump Sum
Winter 2013-2014                   Lump Sum
Winter 2011- 2012                  Per Push
Winter 2012 - 2013                 Per Push
Winter 2013-2014                   Per Push
Winter 2011- 2012                  Per Salt
Winter 2012 - 2013                 Per Salt
Winter 2013-2014                   Per Salt
Alternate #1
Provide the cost to ADD a performance bond for the entire term of this contract (10/1/11
through 6/30/14)

$________________________________

Total manhours included in this price ___________________.

Signature goes on page 2 of 2



                                                                               Page 1 of 2



RFQ/P Maintenance Services      Novi Community School District               P a g e | 105
  Bid Category 3 - All Inclusive Services for Snow Removal Work

Signed:


________________________________
Authorized Signer Signature

________________________________
Print Name & Title

________________________________
Date




                                                              Page 2 of 2




RFQ/P Maintenance Services   Novi Community School District   P a g e | 106
Proposal Form PP-4

                                                                  Novi Community School District
                                                                   Maintenance Services RFQ/P
                                                                     Hourly Rate Worksheet

                   Contractor:
                       Address:
         City, State, Zip Code:
               Bid Category #:

                     Base
 Trade               Rate         Fringes       Unit        Total    1.5x Rate        Fringes Unit Total        2x Rate   Fringes   Unit       Total
                                                hour                                          hour                                  hour
                                                hour                                          hour                                  hour
                                                hour                                          hour                                  hour
                                                hour                                          hour                                  hour
                                                hour                                          hour                                  hour
                                                hour                                          hour                                  hour
                                                hour                                          hour                                  hour
                                                hour                                          hour                                  hour
                                                hour                                          hour                                  hour
                                                hour                                          hour                                  hour
                                                hour                                          hour                                  hour
                                                hour                                          hour                                  hour
 Instructions        1.   List all trade classifications that you will use on this project
                     2.   Indicate when 1.5x rate applies and when 2x rate applies
                     3.   Rates are good for entire length of contract - any escalation should be built into the rate
                     4.   All worksheet formulas are the responsibility of the Contractor
                     5.   These are all inclusive rates including OH&P, burden, benefits, vehicle, cell phone



RFQ/P Maintenance Services                                  Novi Community School District                                            P a g e | 107
Proposal Form PP-5


                                                              Novi Community School District
                                                               Maintenance Services RFQ/P
                                                              Management Rate Worksheet

                           Contractor:
                               Address:
                 City, State, Zip Code:
                       Bid Category #:              1 only




 Classification        Base Rate          Fringes                      Rate                 Total
 Project Manager                                                       hour




 Instructions;         1. Rates are good for entire length of contract - any escalation should be built into the rate
                       2. All worksheet formulas are the responsibility of the Contractor
                       3. This rate sheet only applies to Bid Category #1
                       4. This is an all inclusive rate including OH&P, burden, benefits, vehicle, cell phone




RFQ/P Maintenance Services                               Novi Community School District                                 P a g e | 108
Proposal Form – PP-6


                                                     Novi Community School District
                                                      Maintenance Services RFQ/P
                                                       Fringe Benefit Worksheet
                Contractor:
                    Address:
      City, State, Zip Code:
            Bid Category #:


                                                                                                                             Total
                                                               Vehicle                                  Life                Benefit
     Trade          Health     Dental   Vision    Vacation     Allow.     Disability   Retirement    Insurance      Other   Package




 Instructions;     1. Provide hourly breakdown of employee benefit package that is included in the quoted rates
                   2. Rates are good for entire length of contract - any escalation should be built into the rate
                   3. All worksheet formulas are the responsibility of the
                   Contractor




RFQ/P Maintenance Services                              Novi Community School District                                           P a g e | 109
                         End of Novi Community School District
                             Maintenance Services RFQ/P




RFQ/P Maintenance Services    Novi Community School District     P a g e | 110

				
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Description: Pricing Proposal Snow Removal document sample