Reduction Ideas from the Campus Community Campus Community by wuyunyi

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									       Reduction Ideas from the Campus Community
       This spreadsheet contains suggestions form the campus community and comments from the University.


                             Campus Community Suggestions                                                                         University Response
                                                                                           Division        Preliminary Potential Savings
                                                                                                                                                                                                                Suggested
ID #                Reduction Idea                     Additional Information           Responsible to                                                          Division(s)' Response
                                                                                                           FY09        FY10       Future                                                                           by
                                                                                          Research
1      Restrict utilization of two monitors per                                        Academic Affairs
       computer.
2      Increase all dumpsters to 6 cy. Only                                            BFA                          48,000                 Possible impact by smell.
       pick up once a week.
3      Create a state integrated video                                                 Academic Affairs                                    The VP for Undergraduate Education supports this and has
       conference network to minimize the                                                                                                  already adopted this strategy. However, sometimes business is
       need to transport people to meetings.                                                                                               best carried out face to face. Because Whatcom CC often
       Make network locations at all Higher Ed                                                                                             attends state Hec B meetings, we could partner with them to
       across the state available for state                                                                                                simplify video conferencing.
       business. (I’ve heard majority of our fuel
       use is off-campus motor pool. What’s
       the purpose of these trips, how can they
       be eliminated?)
4      Consolidate evening classes and                                                 Academic Affairs                                    Our labs exist for student use. Let's maximize their use and NOT
       computer lab use to a few facilities plus                                                                                           reduce access where use is currently high. Consolidating
       the libraries. Put all other campus                                                                                                 evening activities makes good sense. Some facilities such as
       buildings into early night setback mode.                                                                                            Haggard floor 1 and the new AIC building will be ideally suited to
                                                                                                                                           this.
5      Default all printers to two sided printing.                                     Academic Affairs

6      Implement Electrical Peak demand                                                BFA                                                 This suggestion is still be evaluated.
       monitoring. Re-charge university
       departments that contribute to WWU’s
       overall peak demand rate.




                                                                                                            1                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                  University Response
                                                                                                   Division        Preliminary Potential Savings
                                                                                                                                                                                                                          Suggested
ID #               Reduction Idea                           Additional Information              Responsible to                                                          Division(s)' Response
                                                                                                                   FY09        FY10       Future                                                                             by
                                                                                                  Research
7      Defer implementation of Alternative        Substitute a reduction in carbon footprint    BFA                                                Project addresses a state mandated requirement and is funded
       Fuels Tanks.                               with straight conservation. High capital                                                         with 07-09 minor works appropriations.
                                                  cost.




8      Re-examine indirect State Funded                                                         BFA                                                This was done last calendar year, resulting in a new assessment
       subsidies to Auxiliary enterprises. Re-                                                                                                     structure for state funded central administrative costs.
       coup as many as appropriate.
9      Write Emergency/Homeland Security          Use existing staff to submit grant          BFA                                                  EH&S personnel are researching the possibilities for grant
       Grant                                      applications for homeland security funding.                                                      funding, and will continue to pursue grants as they become
                                                  Could provide $200,000 or more if                                                                available. There is no specific savings amount able to be
                                                  successful.                                                                                      identified.
10     Selectively enforcing safety regulations   Prioritize safety standards being enforced BFA
                                                                                                                                                   Implementing this suggestion could increase the risk of
                                                  to cut costs and increase productivity
                                                                                                                                                   accidental injury or health impact to people. This would increase
                                                                                                                                                   the University's liability and costs, rather than decrease costs.
                                                                                                                                                   EH&S believes this suggestion should not be implemented.
11     Electric Power Monitoring                  Negotiate peak and off-peak rates with        BFA                                                This suggestion is still being evaluated.
                                                  Puget Sound Energy. Could move some
                                                  consumption to off-peak
12     Electric Power Monitoring                  Install electric meters in all large campus   BFA                                                This suggestion is still being evaluated.
                                                  buildings to monitor utility consumption
                                                  and follow-up on unusual patterns

13     Reduce Office Cleaning                     Clean offices bi-weekly instead of weekly     BFA              15,000     61,000                 Reduce offices that are now twice a week to once a week with no
                                                                                                                                                   trash removal. Offices that are now 4 times a week would be
                                                                                                                                                   twice a week with trash removal. (this would include high profile
                                                                                                                                                   offices) Reduction of 2.1 custodians. April - June FY09 and all of
                                                                                                                                                   FY10. FY10 salary increases at 2.2% BUB.
14     Eliminate/reduce snail mail                Make more communications electronic           BFA                                                More use of e-forms and electronic media would reduce the
                                                                                                                                                   paper and mail volume from and within campus. Mailing and Mail
                                                                                                                                                   Services labor costs would reduce proportionately with volume
                                                                                                                                                   reductions. Much of the outgoing mail consists of applications,
                                                                                                                                                   flyers, brochures, newsletters, solicitations, postcards, to Alumni,
                                                                                                                                                   current, new and potential students, paying clients (youth
                                                                                                                                                   programs). Incoming mail is primarily replies to the above
                                                                                                                                                   outgoing mail, bills, transcripts, magazines, & journals and 'junk'
                                                                                                                                                   mail.


                                                                                                                    2                                                                                         4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                            University Response
                                                                                               Division      Preliminary Potential Savings
                                                                                                                                                                                                                      Suggested
ID #               Reduction Idea                         Additional Information            Responsible to                                                         Division(s)' Response
                                                                                                             FY09        FY10       Future                                                                               by
                                                                                              Research
15     Turn off lights in Carver Gym in the  Lights are left on in Carver Gym in the   BFA                                                   This suggestion is still being evaluated.
       mornings                              early mornings when no one is present
16     Focus on employee health and wellness May be a small fiscal expense but has     BFA                                                   The Center for Health Living and Benefits Services in Human
                                             documented returns of three or more times                                                       Resources have been working together to make accessible
                                                                                                                                             information available to employees and ultimately provide a
                                                                                                                                             sustainable health and wellness program at Western. The Center
                                                                                                                                             for Healthy Living has instituted programs that are currently in
                                                                                                                                             place such as free lunch-time yoga classes, a low-cost
                                                                                                                                             Faculty/Staff Lap Swim program, and presentations on health
                                                                                                                                             and wellness issues from local wellness professionals. Benefits
                                                                                                                                             Services and The Center for Healthy Living have also
                                                                                                                                             collaborated together to create the On-Site Health Screening at
                                                                                                                                             Western during the Benefits Fair.

17     Funding tricycles to help move people     Departments who move around campus         BFA                                              PS-I'm not sure I understand this suggestion.
       and equipment to and around campus        could save gas
18     Funding a green fleet in departments      When projecting ideas about a green fleet, BFA                                              No savings, green fleet typically costs more. Western's electric
       beyond FM, e.g., EHS, ATUS, Theatre,      include departments with small numbers of                                                   vehicle study based on actual history of use at Western in March
       32nd St. etc.                             vehicles                                                                                    2006 showed their costs 61% higher than compact gas pick ups.


19     Collect and sell surplus EHS laboratory   Some lab equipment has not been used is BFA                                                 Per EHS: the equipment is old and not used often but is used
       equipment                                 several years. Potential savings $1,000.                                                    every now and then. The surplus sales proceeds would be
                                                                                                                                             minimal and new replacement equipment would cost $20-30,000.

20     Require travel receipts for meals up to                                            BFA                                                The purpose of a per diem is to reduce the administrative cost of
       per diem allowed. Reimburse for actual                                                                                                tracking individual receipts and keeping a cap on travel
       expenses.                                                                                                                             expenses. Accepting actual expenses would have the potential
                                                                                                                                             of increasing costs, and would need to be allowable by state
                                                                                                                                             policy. It is not likely that we would prevail on this issue given the
                                                                                                                                             current environment.***The purchasing department does this
                                                                                                                                             now, to the extent permitted by policy or law. We are also asking
                                                                                                                                             the state and OFM to consider several other purchasing or
                                                                                                                                             bidding/contracting related reforms.

21     Email the Fast, holiday invites, campus                                            University                                         University Relations will produce "fast" on-line only and has
       lectures and other mass mailings.                                                  Relations                                          already made that same change with "Western Today."

22     Offer incentives for money saving ideas                                            BFA                                                Add to employee awards ceremony; market WIN policy.
       used across campus.


                                                                                                              3                                                                                           4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                   University Response
                                                                                                     Division       Preliminary Potential Savings
                                                                                                                                                                                                                            Suggested
ID #               Reduction Idea                          Additional Information                 Responsible to                                                          Division(s)' Response
                                                                                                                    FY09        FY10       Future                                                                              by
                                                                                                    Research
23     Reduce the print quota per student per    I have overheard students on several            Academic Affairs                                   Faculty are cutting costs by having students print their own
       quarter from 500 to 100.                  occasions discuss how they print just to                                                           syllabi. This effectively shifts costs to students. Also, faculty are
                                                 print or in triplicate to use up their quota.                                                      putting more and more electronic materials into their courses,
                                                 Other schools have "print share"                                                                   particularly as journals go online. Students need 500 copies.
                                                 programs.
24     Eliminate all paper teacher evaluation                                                    Academic Affairs                                   Since November, 2008, the Office of Institutional Assesment,
       forms and move to an electronic                                                                                                              Research and Testing (OIART) has been in discussions with the
       platform.                                                                                                                                    staff in Administrative Computing Services (ADMCS) and the
                                                                                                                                                    staff in Multimedia and Web Development office especially those
                                                                                                                                                    responsible for Black Board about moving the teaching
                                                                                                                                                    evaluation forms and process to on-line platform. Additionally,
                                                                                                                                                    the Director of the OIART met briefly with the Executive
                                                                                                                                                    Committee of the Faculty Senate to introduce them to the
                                                                                                                                                    possibility that we would be moving to an entire on-line Teacher
                                                                                                                                                    Evaluation procedure. We identified and reviewed a few software
                                                                                                                                                    programs that handle on-line teaching evaluations and found
                                                                                                                                                    them to be costly and in one case unsuitable for our needs.
                                                                                                                                                    Currently we in conversations with the Multimedia and Web
                                                                                                                                                    Development office about adding data management software to
                                                                                                                                                    Black Board with the intent of pilot testing an on-line teaching
                                                                                                                                                    evaluation program in fall, 2009.***Students would receive a link
                                                                                                                                                    and access evaluations via Web4U. Students/Instructors would
                                                                                                                                                    be notified on a certain deadline date if any evaluations were
                                                                                                                                                    NOT yet completed and grades would be withheld until an
                                                                                                                                                    evaluation had been submitted. Reports electronically sent to
                                                                                                                                                    the faculty and comments compiled into one running sheet.
25     Offer tuition wavers to staff that are                                                    BFA                                                Already available. Issue may be limited seat space.
       willing to voluntarily take a temporary
       reduction of work hours or a leave
26     Take a look at how we purchase items.                                                     BFA                                                The purchasing department does this now, to the extent
       There should be purchasing consistency                                                                                                       permitted by policy or law. We are also asking the state and
       by contracting with companies that can                                                                                                       OFM to consider several other purchasing or bidding/contracting
       save us money and time in the process.                                                                                                       related reforms.
       The bidding process that is probably
       required by state law is time consuming
       and must be costly to the University.
       Eliminate the middleman and go straight
       to the vendor.




                                                                                                                     4                                                                                            4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                             University Response
                                                                                 Division      Preliminary Potential Savings
                                                                                                                                                                                                        Suggested
ID #                Reduction Idea                  Additional Information    Responsible to                                                         Division(s)' Response
                                                                                               FY09        FY10       Future                                                                               by
                                                                                Research
27     Temporarily remove all programs                                       BFA                        30,000      30,000     The only benefit programs that require fee payment from WWU
       requiring administrative fees, e.g. VEBA                                                                                are the Medical Flexible Spending account and the Dependent
       and FSA. Are there any other programs                                                                                   Care Account. The fees are paid through the cost savings from
       requiring administrative fees which could                                                                               FICA taxes. Western saves more than double the money it pays
       be evaluated for benefits against cost                                                                                  in administrative fees through these programs. It would cost
       savings.                                                                                                                WWU approximately $30,000 annually if it eliminated these
                                                                                                                               programs.
28     Hybrid Cars for Facilities Management                                 BFA                                               PS-We would be very supportive of this move, but the initial cost
       and Public Safety                                                                                                       is prohibitive, unless stimulus money can be obtained for initial
                                                                                                                               purchases.***FM-This suggestion is still being evaluated.

29     Reconfirm basic attic insulation.                                     BFA                                               Where the attic space is easily access like WL reading room and
       Following facilities could be improved:                                                                                 CH the payback could be under one year. Future utility heating
       Old Wilson Library, Alumni House,                                                                                       saving would be realized after initial installation costs are realized
       College Hall, Canada House.

30     Inventory campus where overheating is                                 BFA                                               This suggestion is still being evaluated.
       a problem and windows need to be left
       open for comfort. Spot checks of
       exteriors could also occur.
31     Offer early retirement perks if short term                            BFA                                               No short term cost saving benefits.
       budget benefit out-weighs long term.

32     Switch aggressively to 98% electronic                                 University                                        University Relations will produce "fast" on-line only and has
       publishing of campus information. There                               Relations                                         already made that same change with "Western Today." The
       are still big stacks around of “Window”,                                                                                President's Donor Report will also move to on-line only while
       F.A.S.T., Western Front, Klipsan, etc.                                                                                  "Window" is being reviewed for such a transition.

33     Increase use of telecommuting to reduce                               BFA                                               Function and operational impact analysis should be done in
       operating costs                                                                                                         decision making.
34     Convert all professional staff to exempt                              BFA                                               The majority of professional staff positions are exempt; exempt
       positions                                                                                                               status is driven by law.




                                                                                                5                                                                                           4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                           Campus Community Suggestions                                                           University Response
                                                                             Division      Preliminary Potential Savings
                                                                                                                                                                                                Suggested
ID #               Reduction Idea               Additional Information    Responsible to                                                        Division(s)' Response
                                                                                           FY09        FY10       Future                                                                           by
                                                                            Research
35     Increase production by reducing number                            All VPs                                           AA-Yes.***SA-considers the costs/benefits and cancels regularly
       of committees and meetings.                                                                                         scheduled meetings when not necessary (e.g. Director's
                                                                                                                           meetings). Many of the meetings in our division involve students
                                                                                                                           and provide important input to operations and directions.***UR-
                                                                                                                           This is a principle that is being applied in University
                                                                                                                           Relations.***BFA: CB-Good time to review all standing
                                                                                                                           committees & recurring meetings for purpose, effectiveness, and
                                                                                                                           cost.***FS-This has already been done in the AVP Financial
                                                                                                                           Services areas.***EHS - This savings can be deceptive. Some
                                                                                                                           meetings actually save by getting people to come to conclusion
                                                                                                                           more rapidly. Perhaps review committees to be sure they are
                                                                                                                           useful for the present or future.***FM-The cost saving would be
                                                                                                                           very hard to predict. I believe the number of meetings is an issue
                                                                                                                           but the real issue is the lack of decision making when meetings
                                                                                                                           are held. More decisions, less required meetings

36     Reduce or eliminate most, if not all,                             All VPs                                           AA-Doing this. Key memberships need to be required.***SA-Cuts
       professional clubs and memberships.                                                                                 have been made in travel and participation in professional
                                                                                                                           associations. Judgment must be made on whether the
                                                                                                                           investment of time and money provides appropriate value to
                                                                                                                           achieving program goals and operations.***UA-does not use
                                                                                                                           State funds for memberships.***UR-This is a principle that is
                                                                                                                           being applied in University Relations.***BFA: CB-Good time to
                                                                                                                           review for cost/benefit.***We have reduced our participation in
                                                                                                                           memberships to all but the most essential.***EHS- This saves a
                                                                                                                           small amount, but could be offset by not being aware of
                                                                                                                           regulatory information and assistance provided to member
                                                                                                                           institutions***PS-The only PS memberships in professional
                                                                                                                           organizations are those needed for accreditation and/or working
                                                                                                                           relationships with the Washington Association of Sheriffs and
                                                                                                                           Police Chiefs.***FM-Not aware of clubs and memberships
                                                                                                                           supported with university funding.




                                                                                            6                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                            University Response
                                                                               Division      Preliminary Potential Savings
                                                                                                                                                                                                 Suggested
ID #               Reduction Idea                 Additional Information    Responsible to                                                       Division(s)' Response
                                                                                             FY09        FY10       Future                                                                          by
                                                                              Research
37     Reduce printed copies of                                            All VPs                                           AA-Yes.***SA-$20,000 This is a continuing effort and a number
       notices/newsletters, etc. from within FM                                                                              of Student Affairs publication have been put online or are in the
       and from campus in general. One notice                                                                                process. Departments are utilizing e-mail and the web where
       posted in a prominent place should                                                                                    possible to reach students and families, where printed
       suffice; every staff person doesn’t need                                                                              publications and mailings may have been used in the past.
       their own copy.                                                                                                       Savings should be at least $20K for publication changes.***UA-
                                                                                                                             has created an Eteam (efficiencies team) which will look into
                                                                                                                             various ways within the department to be greener, more efficient
                                                                                                                             and more sustainable with its resources. The Eteam consists of
                                                                                                                             seven staff members.***BFA: CB-Concur with reduction in paper
                                                                                                                             use whenever possible.***FS-There is financial merit in utilizing
                                                                                                                             the available online media outlets such as email, Blackboard,
                                                                                                                             Western Today, the forum, etc. Invlovement by the Sustainability
                                                                                                                             and Communication offices and WWU policy or guidelines would
                                                                                                                             help set publishing rules for the campus. EHS - This saves
                                                                                                                             several hundred dollars, but the EHS office has been doing this
                                                                                                                             for several years as part of sustainability to save paper.***FM-I
                                                                                                                             would agree that some types of information requires posting in
                                                                                                                             more than one prominent area considering the size of FM. FM
                                                                                                                             already does some of this.


38     Pare down the process for hiring. How                               BFA                                               Two HR staff are responsible for the hiring process. There is no
       many people does is take to hire one                                                                                  required number of persons for search committees; committees
       person?                                                                                                               are not required for classified searches. Current procedures
                                                                                                                             ensure quality hires are made. Failed searches and poor hires
                                                                                                                             are costly.
39     Reduce number of University funded cell                             All VPs                                           SA-The university is reviewing its cell phone, wired phone and
       phone users and use.                                                                                                  long distance plans for efficiencies and potential cost savings.
                                                                                                                             Cell phones are often used by staff who are mobile (e.g.
                                                                                                                             recruiters, coaches, etc.) and for situations where a cell phone
                                                                                                                             plan is more economical than paying long distance charges on a
                                                                                                                             land line.***UA-is using the minimum number of cell phones
                                                                                                                             needed to conduct current business.***UR-The use of a
                                                                                                                             Blackberry actually has enhanced the work output of the VP's as
                                                                                                                             they work off-campus.
40     Elimination of University Motor Pool.                               BFA                                               This suggestion is still being evaluated.




                                                                                              7                                                                                       4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                               University Response
                                                                                Division        Preliminary Potential Savings
                                                                                                                                                                                                       Suggested
ID #               Reduction Idea                   Additional Information   Responsible to                                                          Division(s)' Response
                                                                                                 FY09        FY10      Future                                                                             by
                                                                               Research
41     Burn the bio-gas at the steam plant, or to                            BFA              None -                            Bio-Gas cannot be done at the steam plant. Space would be
       generate electricity and offset our costs                                              Very long                         needed to locate a bio-digester and storage staging to put
       there.                                                                                 payback                           materials into the digester. This area of campus is very crowded
                                                                                                                                as it is and we would need space to move large trucks around in.
                                                                                                                                Also the boilers would possibly have to be retrofitted to burn this.

42     Reduce the work week to (4) eight hour                                BFA                          16,930,000            FM: Personnel Savings are 20% of salary plus 10% of benefit.
       days to reduce salaries and building                                                                                     FY08 72 million salary * 20% + 23 million benefits * 11%.
       utility costs. No change to hours of
       operation. Personnel saving only

43     Reduce the work week to (4) eight hour                                BFA                          351,000               FM: Utility savings from one day per week on weekend setback.
       days to reduce salaries and building                                                                                     Turn off all unnecessary electrical lighting and devices.
       utility costs. No change to hours of                                                                                     Reschedule system run times. FY08 = 3.6 million of utilities.
       operation. Utility saving only                                                                                           Approximately 3% gas saving and 15% elec. For all of these
                                                                                                                                savings on electrical energy to be realize the building must be
                                                                                                                                unoccupied.
44     Campus operations not changed, but                                    BFA                          417,500               FM: Personnel saving FY08 72 million salary * .5% + 23 million
       require 0.5% reduction on all salaries.                                                                                  benefits * 0.25%. HR: no recovery guarantee
45     Campus operations not changed, but                                    BFA                          835,000               FM: Personnel saving FY08 72 million salary * 1% + 23 million
       require 1% reduction on all salaries.                                                                                    benefits * 0.5%. HR: no recovery guarantee
46     Close the University on select days, near                             BFA                          325,577               FM: Schedule the winter break day to the same day for all
       holidays. Give all employees an unpaid                                                                                   employees. Utility saving from weekend type setback. HR:
       day off.                                                                                                                 operational necessity review required
47     Close University over December holiday                                BFA                                                Campus hours of operation for building heating systems are
       break. Savings calculated on closing 8                                                                                   scheduled at a lower level during holidays, break periods and
       days to provide 2 full weeks closure.                                                                                    non scheduled times (after hours) already. These could be
                                                                                                                                looked at for more efficient operations. However poor planning
                                                                                                                                by campus departments would not offset having FM employees
                                                                                                                                come in on overtime because of poor planning on someone
                                                                                                                                else's part. The cost savings comparison between the "off days"
                                                                                                                                are minimal. (Remember the less than 2%.) #17: Yes we did this.
                                                                                                                                In reality the extra costs for FM personnel to make this happen
                                                                                                                                exceeded the dollars saved on the energy bill. It did take much
                                                                                                                                longer to warm up the buildings after a long lowered set back
                                                                                                                                temperature. With the huge mass of our buildings that have very
                                                                                                                                little thermal insulation, you can only set back temperatures a
                                                                                                                                given amount before it takes a larger amount of energy to get it
                                                                                                                                all back to the normal operating temperatures. We have these
                                                                                                                                pretty well tuned in right now.


                                                                                                  8                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                                 University Response
                                                                                                   Division        Preliminary Potential Savings
                                                                                                                                                                                                                          Suggested
ID #                Reduction Idea                            Additional Information            Responsible to                                                           Division(s)' Response
                                                                                                                   FY09        FY10       Future                                                                             by
                                                                                                  Research
50     Reduce number of lights that are on in a                                                BFA                                                 Classroom lights are controlled by the users. Same goes for
       classroom. Reduce lighting levels.                                                                                                          offices. The new electronic lighting systems (ballast) can
                                                                                                                                                   recognize savings in doing this. For older non-electronic ballast
                                                                                                                                                   system (WWU has many), this will cost more, dependent on the
                                                                                                                                                   building. Our typical classroom lighting is switched to allow the
                                                                                                                                                   users varying light levels allowing instructors to provide the room
                                                                                                                                                   illumination to match the method of instruction. Communication
                                                                                                                                                   could be sent to room users to limit lighting levels when
                                                                                                                                                   appropriate.
51     Emergency dorm lighting only between          The generators in the dorms and buildings Student Affairs                                     Exterior building lights stay on through the night to increase      Forum -
       1:30 & 5:30 AM.                               are mainly for egress lighting and don't                                                      safety. Generally students keep the interior hallway lights on the Michael #3
                                                     have the capacity to provide individual                                                       emergency-level setting particularly at night when it is preferable
                                                     lighting. Huge costs to implement that                                                        to reduce the hall lighting that seeps into the rooms through the
                                                     wouldn't get a payback to operate.                                                            door jambs.
                                                     Recommendation: Turn off all
                                                     unnecessary electrical lighting and
                                                     devices.
52     Green coats should turn off building          This will take significant labor to turn all the BFA                                          The challenge idea is being implemented. That program along
       lights before locking up.                     lights off. A Better solution would be to                                                     with installation of motion activated on-off switches will be most
                                                     have a Campus Challenge with incentives                                                       effective.
                                                     for the departments in compliance.

53     A lot of large bright lights are left on                                                BFA                                                 EH&S-It might be possible to take some lighting off line in the
       down the south side of campus near the                                                                                                      new AIC plaza on the south side of campus. There is a
       Transportation Center. Are we seeking                                                                                                       significant amount of light present after dark. No exterior lighting
       energy-saving light fixtures?                                                                                                               should be removed without careful consideration its benefit for
                                                                                                                                                   students using pathways late at night.***FM-Outside lighting
                                                                                                                                                   levels are designed per code and recognized safety lighting
                                                                                                                                                   levels. Some could be reduced. Yes, we always seek to get the
                                                                                                                                                   most energy efficient lighting fixtures.
54     Close down the all weather field track        Potential savings FY09 $2,000 and FY10    Student Affairs                                     WWU has a lack of field space, so fields are scheduled into the
       lighting at 5:00 PM.                          $5,000.                                                                                       evenings in order to meet demand for intramurals, clubs, etc.
                                                                                                                                                   The department will explore more opportunities for saving
                                                                                                                                                   lighting energy during periods of low usage and/or breaks.
55     Remove or disconnect at least every                                                     BFA               2000       5000                   It is so over lit that security would not be an issue. Potential
       other Lollipop outside light, especially in                                                                                                 capital project (ESCO?) could replace lollipops with more
       the new edition of the south end of                                                                                                         efficient down lights. Potential savings FY09 $2,000 and FY10
       camps.                                                                                                                                      $5,000.




                                                                                                                    9                                                                                          4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                 University Response
                                                                                                    Division      Preliminary Potential Savings
                                                                                                                                                                                                                       Suggested
ID #               Reduction Idea                           Additional Information               Responsible to                                                        Division(s)' Response
                                                                                                                  FY09        FY10       Future                                                                           by
                                                                                                   Research
56     Install individual thermostats in all of the Many offices, dorm rooms and other          BFA                                               SA-Most heating in the residence halls is by radiant heat and        Forum -
       dorms and offices.                           campus spaces do not have individual        Student Affairs                                   each room has a control knob for some control. Previous studies Michael #3
                                                    room thermostats because that is how they                                                     have shown that it would take at least 17 years of utility savings
                                                    were designed and installed. They have                                                        to offset the cost to add sensors. However, University
                                                    "zone" concepts. To modify this to                                                            Residences has energy conservation programs in its residence
                                                    individual controls would cost millions of                                                    halls. Electricity usage contests have promoted active
                                                    dollars. Recommendation: Turn off all                                                         participation by students. See the Office of Sustainability website
                                                    unnecessary electrical lighting and                                                           for articles on this and other sustainable efforts.***BFA-$20,400
                                                    devices. Reduce building temperature set                                                      Many offices, dorm rooms and other campus spaces do not have
                                                    points. Savings calculated on 2 degree                                                        individual room thermostats because that is how they were
                                                    setback during typical 18 hr operation =                                                      designed and installed. They have "zone" concepts. To modify
                                                    1.2% of gas utility. Potential savings FY10                                                   this to individual controls in just the academic spaces on campus
                                                    $20,400.                                                                                      would easily cost millions of dollars. Additionally the installation
                                                                                                                                                  of more controls would only result in more maintenance funding
                                                                                                                                                  required to maintain these and increased funding to
                                                                                                                                                  repair/replace them as required. Recommendation: Turn off all
                                                                                                                                                  unnecessary electrical lighting and devices. Reduce building
                                                                                                                                                  temperature set points. Savings calculated on 2 degree setback
                                                                                                                                                  during typical 18 hr operation = 1.2% of gas utility. A better bang
                                                                                                                                                  for the buck would be to close down academic buildings earlier
                                                                                                                                                  each evening. Most are scheduled till 10 or 11 PM weekdays.




57     Reduce heat in Old Main during                                                          BFA                         54,000                 The heat needs to be on in the buildings in September because
       September.                                                                                                                                 the HVAC equipment must bring in outside air to meet minimum
                                                                                                                                                  outside air ventilation rates. (ASHRAE) This is a code
                                                                                                                                                  requirement. As the weather cools outside this tempering is
                                                                                                                                                  needed to keep from feeling the cold drafts. The buildings
                                                                                                                                                  automatically turn off the heat once the outside temperature rises
                                                                                                                                                  above a preset level. (Adjustable) We turn the heat off in
                                                                                                                                                  academic buildings July 1st through September 1st. Only the
                                                                                                                                                  "science facilities" BI, CB & ES have the heat on in July & August
                                                                                                                                                  because of the high 100% outside air functionality of their HVAC
                                                                                                                                                  systems (also 32nd street for a different reason).
                                                                                                                                                  Recommendation: We could start the "heating season" later in
                                                                                                                                                  the month.




                                                                                                                  10                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                                Campus Community Suggestions                                                                                   University Response
                                                                                                    Division          Preliminary Potential Savings
                                                                                                                                                                                                                             Suggested
ID #                Reduction Idea                         Additional Information                Responsible to                                                              Division(s)' Response
                                                                                                                      FY09          FY10       Future                                                                           by
                                                                                                   Research
58     Reduce building operating "open" times.                                                  BFA                Either 0 or   40,000                 The heat needs to be on in the buildings in September because
                                                                                                                   20K per                              the HVAC equipment must bring in outside air to meet minimum
                                                                                                                   notes                                outside air ventilation rates. (ASHRAE) This is a code
                                                                                                                                                        requirement. As the weather cools outside this tempering is
                                                                                                                                                        needed to keep from feeling the cold drafts. The buildings
                                                                                                                                                        automatically turn off the heat once the outside temperature rises
                                                                                                                                                        above a preset level. (Adjustable) We turn the heat off in
                                                                                                                                                        academic buildings July 1st through September 1st. Only the
                                                                                                                                                        "science facilities" BI, CB & ES have the heat on in July & August
                                                                                                                                                        because of the high 100% outside air functionality of their HVAC
                                                                                                                                                        systems (also 32nd street for a different reason).
                                                                                                                                                        Recommendation: We could start the "heating season" later in
                                                                                                                                                        the month.
59     Reduce building operating temperatures.                                                  BFA                                                     Close ALL buildings @ 6 PM. Reduce the operating heating set
                                                                                                                                                        points by 1° . Let the buildings HVAC systems then operate on
                                                                                                                                                        the normal night set back temperatures. For summer operation
                                                                                                                                                        set the set points up 1°higher for cooling.
60     Shut down the Steam Sculpture.            Potential savings FY09 $7,000 and FY10         Academic Affairs                                        AA-The cost savings would have to be verified but yes, this could
                                                 $14,000.                                       BFA                                                     be turned off.***BFA-This suggestion is still being
                                                                                                                                                        evaluated.$7,000 FY09; 14,000 FY10
61     Reduce hours of Fisher Fountain                                                          BFA                1500          3000                   The fountain hours can be reset. (Off in the winter months.) Why
                                                                                                                                                        does it run after 5pm?
62     Close Fisher Fountain                                                                    BFA                2,000-        6,000-9,000            Fisher Fountain uses 44,000 gallons of water and each time it
                                                                                                                   3,000                                needs to be cleaned, from vandalism or general use, it takes
                                                                                                                                                        multiple person hours and not to mention the cost and unneeded
                                                                                                                                                        use of the water and chemicals to maintain it.
63     Empty water and not pump water in the                                                    BFA                500           1000                   This suggestion is still being evaluated.
       AYCOCK sculpture.
66     Take a serious look at upper              Why does a person who has served their         BFA                                                     Re-hiring WWU experienced employees saves the institution
       management campus-wide and critique       time in the state system and made the                                                                  costly training of new hires. These are not "double dipping"
       exempt positions for functional value.    choice to retire receive a similar job after                                                           situations.
                                                 retirement and end up getting paid twice?

67     Change all Academic Custodians to day                                                    BFA                41,000        62,000                 HR-Would need to be negotiated with unions.***FM-Approx 30
       shift 5:00am to 1:30pm.                                                                                                                          Custodians FY09@$0.65 $/hr.; FY10@ $1.00/hr. This means
                                                                                                                                                        cleaning most classrooms before 8:00 am and all other spaces
                                                                                                                                                        after 8:00am around occupants. This suggestion is still being
                                                                                                                                                        evaluated.
68     Stop graffiti removal.                                                                   BFA                10000         30000                  Leaving graffiti will encourage more graffiti. Campus
                                                                                                                                                        appearance could significantly be impacted.


                                                                                                                      11                                                                                          4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                   University Response
                                                                                                    Division        Preliminary Potential Savings
                                                                                                                                                                                                                        Suggested
ID #                Reduction Idea                           Additional Information              Responsible to                                                          Division(s)' Response
                                                                                                                    FY09        FY10       Future                                                                          by
                                                                                                   Research
69     Stop all sculpture maintenance.                                                           BFA              5000       15000                  The sculpture maintenance fund is managed by Sarah Clark-
                                                                                                                                                    Langager. Contractual obligations should be reviewed to verify
                                                                                                                                                    extent reductions are possible. The amounts shown comprise
                                                                                                                                                    all or most of the funding.
70     Provide all snow removal during normal                                                    BFA              15000      15000                  This suggestion is still being evaluated.
       daytime business hours.
71     Limit watering of lawns around campus.                                                    BFA              5000       10000                  Significant potential impacts to landscaping and lawns. Savings
                                                                                                                                                    do not include changing plantings to more natural non-irrigation
                                                                                                                                                    resistant plants. Lawns would "brown out" during extended dry
                                                                                                                                                    weather.
72     Eliminate state utility funds to support No savings FY09 while business plan is           BFA                                                Requires analysis to determine if sale of recyclables will cover
       recycle program. Combine recycle with implemented. FY08 State subsidy was                                                                    costs of recycling operation, currently 1 FTE + 15-18 paid
       surplus sales and require the            78,000. Potential savings FY10 $80,000.                                                             student staff + equipment. Estimated 3800lbs of recycling
       department to be fully self supporting.                                                                                                      collected daily. Unknown cost of disposing through a trash
                                                                                                                                                    collector. FY08 trash collections cost $358,000. Trashing
                                                                                                                                                    recyclables not in line with WWU goals and philosophy. Better
                                                                                                                                                    option and possible savings is to review trash collection costs,
                                                                                                                                                    encourage more recycling. Also see #268.

73     Provide training to the university police                                                 BFA                                                PS-UP already does some of this, but there are "union issues,"
       so they can respond and reset circuit                                                                                                        and in some cases certification issues for those actually working
       breakers, fire alarm and security                                                                                                            on systems involving life safety.***FM-This suggestion is still
       systems on campus to reduce the cost                                                                                                         being evaluated.
       of call-ins.
74     State funds that re-finish CV gym floors                                                  BFA                         5,000-                 Self Sustaining Funds should cover this. The use of CV should
       yearly.                                                                                                               10,000                 be monitored and all non-state funded activities should be
                                                                                                                                                    charged for the use. The state funded and self-sustain use of CV
                                                                                                                                                    should dictate how much each should pay for the floor re-
                                                                                                                                                    finishing

75     Move Miller Hall remodel funds from         This would require legislation at the state   BFA                                                Decisions related to operating and capital appropriations are
       Capital to Operating.                       level.                                                                                           made by the legislature and the Governor, not the University. It
                                                                                                                                                    would be unusual for the State to fund annual operating budget
                                                                                                                                                    expenses with long-term bond financing. Miller Hall is a bond
                                                                                                                                                    funded capital project.
76     Have Ops personnel help manage                                                            BFA                                                Uncertain impact on operating budget. This does not seem to be
       Public Works projects.                                                                                                                       an option that would save money. Additional project
                                                                                                                                                    management would still require funding either from operating
                                                                                                                                                    budget or capital budget.



                                                                                                                    12                                                                                       4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                           Campus Community Suggestions                                                                                 University Response
                                                                                                 Division        Preliminary Potential Savings
                                                                                                                                                                                                                       Suggested
ID #               Reduction Idea                          Additional Information             Responsible to                                                           Division(s)' Response
                                                                                                                 FY09        FY10       Future                                                                            by
                                                                                                Research
77     Enforce the MMII rules on what work     No savings. Initiative would redirect work     BFA                                                No savings. Initiative would redirect work to higher priority
       should be paid for by the departments   to higher priority preventive maintenance                                                         preventive maintenance tasks.
       and what work is state funded.          tasks.
78     Do not permit in-house renovations with                                                BFA              5,000      10,000                 As the university is owned by the state, insured, and maintained
       the City of Bellingham.                                                                                                                   by the state I feel the university should monitor and enforce all
                                                                                                                                                 installation meet applicable codes.
79     Postpone the Inventory Control             This building would not be supporting our   BFA                                                This Public Works project is funded for design/construction in the
       Warehouse building predesign and allow mission because we already have a facility                                                         07-09 biennium. If the project was canceled the funding would be
       that money to return to the state budget. that can do the same thing with some                                                            redirected to another capital project.
                                                  minimal changes in design and staffing.
                                                  Recommendation: Build facility with
                                                  capital funds but do not operate during
                                                  current economic crisis. FY10 $93,000
                                                  Operating requested.
80     If the decision is made to go forward with Insufficient workforce for this size of     BFA                                                This would violate current state statutes that dictate projects of
       the Inventory Control Warehouse            project. No savings.                                                                           this size must be put out to bid as a Public Works project.
       building, do it in-house with our
       workforce.
81     Move the Physical Plant to the main                                                    BFA                         100000                 Great idea but where does ET go?
       campus (ET).
82     Decrease maintenance vehicle usage by                                                  BFA                         50000                  Truck pooling FM personnel across campus could save some
       truck-pooling.                                                                                                                            transportation costs in some instances. The perception that
                                                                                                                                                 every maintenance person at FM has their own vehicle is
                                                                                                                                                 incorrect. We do pool in the "maintenance "shops already. We
                                                                                                                                                 will gain savings on state side along with a loss of service. Self
                                                                                                                                                 Sustain project costs would be higher.
83     Vehicle downsizing and carpooling for                                                  BFA                                                See #82.
       on campus use.



84     Close Carver Gymnasium pool.               It is planned to be removed in the CV       BFA                                                See #264.
                                                  remodel so shut it down early, extremely
                                                  low use and high cost of maintenance.
                                                  Potential savings FY10 $10,000.
85     Paint shop to request paint supplier                                                   BFA                         200                    Vendor gave new discount of $1.00 per gallon. State funded
       reduction in cost per gallon of paint                                                                                                     painting 200 gallons per year.
       purchased.
86     State-mandated biofuels: extend out to a                                               BFA                                                The state mandated bio fuel & Ethanol are unfunded mandates.
       more reasonable time frame with                                                                                                           No current operating costs but potential impact in following years.
       funding.

                                                                                                                  13                                                                                         4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                   University Response
                                                                                               Division           Preliminary Potential Savings
                                                                                                                                                                                                                           Suggested
ID #               Reduction Idea                           Additional Information          Responsible to                                                               Division(s)' Response
                                                                                                                  FY09         FY10        Future                                                                             by
                                                                                              Research
87     Boiler/hot water tank inspections: switch                                           BFA                             2500                     This suggestion is still being evaluated.
       to every other year.
88     Reduce the Steam Plant operating                                                    BFA                                                      In practice this would be easy to do. In reality, the Steam Plant
       steam supply pressure; reduce the                                                                                                            operating and measuring devices are set to function at 100psi.
       system operating delivery pressure.                                                                                                          Dropping the line supply psi would result in the loss of a very
                                                                                                                                                    reliable and accurate metering reading. Some cost savings could
                                                                                                                                                    be realized with a minor variation though.
89     Access control: Install access control to                                           BFA                                                      PS-We are slowly moving toward more keyless access campus-
       limit facility access in off hours.                                                                                                          wide by installing at least exterior access controls on all new
                                                                                                                                                    construction and on major renovation projects. However, the up-
                                                                                                                                                    front costs associated with a major retrofitting program would be
                                                                                                                                                    prohibitive in the current budget crisis.***FM-Significant capital
                                                                                                                                                    costs but will realize significant operating/vandalism/loss savings.

90     Mandatory power savings mode on             Potential savings FY10 $50,000.         Academic Affairs                                         Sure
       computers.
91     Employees voluntarily donate income         FY09 salaries/wages is $106,560,212. A BFA                                                       This is already an option for employees to do. Interested
                                                   campaign to appeal to employees' goodwill                                                        employees are encouraged to contact the Foundation.
                                                   to voluntarily give back to the University
                                                   5% or 10% of their gross income through
                                                   the WWUF. Employees may choose to
                                                   designate their departments as recipients.
                                                   Tax benefits to employee. Reduce
                                                   likelihood of employee lay-offs. Develop
                                                   sense of unity for a cause. May generate
                                                   from $5,328,106-10,656,021 in annual
                                                   revenue.

92     Student worker program reduced              Reduce student employment to positions Student Affairs     0            0           0            Student employment is cost effective, educational and supports
                                                   with essential functions.                                                                        students' ability to attend college.
93     Mandatory on-line driver safety training    Mandatory online driver safety program to BFA                                                    EH&S believes that on-line safety training for all drivers at WWU
       for all drivers at WWU                      help reduce single vehicle accidents                                                             is a useful way to minimize the costs of vehicle accidents and
                                                   causing damage to state vehicle                                                                  damage. To that end, EHS will modify the driver safety forms for
                                                   (estimated $15,000 year paid by operating                                                        new WWU drivers to include review of the safety training. All
                                                   budgets) and third-party damage ($6,357                                                          drivers currently registered will be given an option to view the
                                                   paid in 07 by SILP). Potential savings                                                           training. All drivers who are involved in an incident or accident
                                                   could be up to $21,357 per year.                                                                 will be asked to view the training.




                                                                                                                  14                                                                                            4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                           University Response
                                                                                               Division      Preliminary Potential Savings
                                                                                                                                                                                                                    Suggested
ID #                Reduction Idea                       Additional Information             Responsible to                                                         Division(s)' Response
                                                                                                             FY09        FY10       Future                                                                             by
                                                                                              Research
94     Establish a fund for damage or loss of   Loss or damage to university equipment is BFA                                                The EH&S office will work with Accounting Services to assign a
       University equipment and provide         uninsured, so recovery comes from                                                            new account code that identifies costs related to uninsured
       mandatory on-line training to all        operating budgets. Suggest we establish                                                      property losses. This could include such things as equipment
       employees                                a specific account code or fund for this                                                     repair or replacement if equipment were stolen or damaged
                                                expense, then heighten loss prevention                                                       through employee actions. EH&S will ask financial managers to
                                                awareness in departments in order to                                                         use this code for such items. This will enable WWU to know
                                                reduce equipment losses due to theft,                                                        these costs campus-wide. NOTE: There could be a tax
                                                damage, etc. Can be coupled with state                                                       deduction related to uninsured property losses.
                                                basic driver safety program. May reduce
                                                operating budget costs for repair of
                                                damaged vehicles by 33% (estimate).
                                                Minimal effect on SILP.
95     Adopt institution-wide enterprise risk   Promulgate Western’s Integrated           BFA                                                Adoption of an institutional Enterprise Risk Management
       management program                       Stewardship of Resources for all with                                                        program would help move WWU to ensure that decisions are
                                                support at highest levels                                                                    strategic rather than political and would help to conserving costs
                                                                                                                                             to place that will further WWU's goals and objectives.
96     Suspend mandatory annual pollution       Approximately 20 departments each spend BFA                                                  This can only be accomplished if the WA State Department of
       prevention reporting for the campus with 30 minutes to assist in preparation, plus                                                    Ecology changes their regulations.
       the WA State Department of Ecology       several days of time in EHS. No cost
                                                savings for the University but time savings.
                                                Up to 15 hours. Department of Ecology
                                                may have cost savings.

97     Driving from work site to lunch and      Encourage/insist that employees have         BFA                                             SA-This is not a practice for University Residences staff with         Forum -
       breaks in state vehicles                 lunch near their work site or walk instead Student Affairs                                   vehicles.***BFA-See #153.                                              nichole24 #6
                                                of driving from sites to the VU or to the PP

98     Some lollipop lights off                 In south campus oval and south access       BFA                                              See #55.
                                                areas, turn off half of the lollipop lights
99     Asbestos re-certifications postponed     WA State Labor & Industries permits         BFA                                              Cannot find basis for this suggestion. L&I Code still states
                                                asbestos license renewals at 3 year                                                          certification good for one year, with 8 hour refresher course
                                                intervals and allow one higher level                                                         needed prior to certificate renewal. It is possible this 3 year
                                                recertification to include lower ones.                                                       interval might eventually be in effect but is not currently.
                                                Approximately $167 per class + $90 travel
                                                times 3 classes. Potential savings $771
                                                per year.
100    Have FM carpool in one vehicle when 3-                                               BFA                                              With most crew trucks carrying supplies related to their specific
       4 people are going to the same place for                                                                                              work, using return trips to the Physical Plant to obtains additional
       lunches and breaks from the same                                                                                                      supplies, and most of the crew facilities only seat 2 individuals it
       location.                                                                                                                             is not realistic to carpool 3 - 4 people for lunches and breaks.


                                                                                                             15                                                                                          4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                              Campus Community Suggestions                                                                             University Response
                                                                                                  Division      Preliminary Potential Savings
                                                                                                                                                                                                                  Suggested
ID #                Reduction Idea                        Additional Information               Responsible to                                                        Division(s)' Response
                                                                                                                FY09        FY10       Future                                                                        by
                                                                                                 Research
101    Limit travel to required or certification                                              BFA                                               Each individual department is free to establish their own
       purposes only.                                                                                                                           restrictions on travel.***This is essentially what the current
                                                                                                                                                budget freeze has done. Right now a majority of the travel
                                                                                                                                                approved is not funded through direct state monies or tuition.
102    Offer use of LNN (leave without pay)                                                   BFA                                               Use of LNN driven by contracts.
       when a person needs time off, but needs
       to save their banked time for other
       planned time off.
103    Reduce student hours.                                                                  Student Affairs                                   See #92.
104    Get a handle on printing. The average                                                  University                                        See #32.
       university of 1000 students spends                                                     Relations
       about $3000 to $4000 per month on
       paper, ink, and toner alone. At
       Western I see a large number of
       wasteful or non-academic print jobs.
       Just look at the recycle barrels in every
       computer lab. Everyday they are full of
       paper. Some colleges have saved
       50% with cost saving measures.
105    There are creative ways to save money                                                  BFA                                               Departments can submit "Best Practices" which can then be
       in our everyday operations. Perhaps a                                                                                                    posted on-line and in the FAST.
       committee of employees can be formed
       to look at everyday costs and present
       ways to save to the college
       administration.
106    Eliminate the Awards Ceremony with        WWU currently pays net checks of around      BFA                                               The university's human capital is one its essential assets that
       corresponding checks.                     $2800, also paying the 40.4                                                                    needs to be recognized on a continual basis. A committee is in
                                                 employee/employer taxes. This would be                                                         place with the charge of reviewing options for employee awards
                                                 a gross expense savings of approximately                                                       that will recognize individuals for their service and valued
                                                 $4698. This will also save on the food and                                                     contributions.
                                                 catering costs. If these checks come from
                                                 a budget other than state monies, then
                                                 redirect those monies into WWU salary
                                                 expenses. Potential savings $4,698
                                                 annually.




                                                                                                                16                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                          University Response
                                                                                             Division      Preliminary Potential Savings
                                                                                                                                                                                                                 Suggested
ID #               Reduction Idea                        Additional Information           Responsible to                                                         Division(s)' Response
                                                                                                           FY09        FY10       Future                                                                            by
                                                                                            Research
107    Eliminate paid administrative leave for   This would save on salary plus matched   BFA                                              Legal and ethical implications.
       employees on leave due to disciplinary    taxes and retirement dollars for any
       problems with the clause that all retro   personnel eventually dismissed. Speed up
       pay would be reimbursed if disciplinary   the investigative process of such
       action is invalidated.                    problems.




108    Eliminate any parachute payments to                                               BFA                                               Decisions are made by the BOT.
       previous employees including housing
       payments. Follow federal government
       guidelines for reducing CEO parachute
       payments. This action would save
       salary, tax, and retirement dollars.
109    All one-time pays should be reviewed by    Question: Was the workshop really      BFA                                               The departments who generate the one-time pays would need
       Finance. Example: There was a one-        needed? Some one-time pays are for                                                        restrict these. By the time they get to Financial Affairs, they are
       time pay for a Workshop Facilitator for   project design and development.                                                           already complete.
       an Abuse Prevention Workshop for          Question: What project? Was it ever
       Secondary Ed Students. These kind of      implemented?
       programs are beneficial if funds are
       available.
110    All non-uniform contracts and PA’s                                                BFA                                               To our knowledge, all contracts are issued by the Contracts
       should be centralized and monitored by                                                                                              Department. We rely on departments to ensure that all contracts
       one office. How are these contracts                                                                                                 issued are reviewed by this department.
       monitored? Do they truly reflect actual
       work done? Should these non-uniform
       pays also be monitored by the Finance
       Department.

                                                                                                           17                                                                                          4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                   University Response
                                                                                 Division          Preliminary Potential Savings
                                                                                                                                                                                                             Suggested
ID #                Reduction Idea                  Additional Information    Responsible to                                                               Division(s)' Response
                                                                                                   FY09         FY10        Future                                                                              by
                                                                                Research
111    Evaluate the Resident Director and                                    Student Affairs   0            0           0            More than 4000 students live in the residence halls. Resident
       Resident Advisor programs. Does the                                                                                           Directors have responsibility for an average of over 440 students
       pay reflect actual work done? Can the                                                                                         24 hours a day, 7 days a week. They provide operational and
       wages and other amenities truly justify                                                                                       managerial support, educational programming and crisis
       the work being done? What controls are                                                                                        intervention, all of which are critical functions for student success
       in place to actually justify compensation                                                                                     and retention. They enforce policies, and manage conduct and
       against work done?                                                                                                            judicial issues. Three quarters of residents are new students
                                                                                                                                     (freshmen and transfers). Resident Advisors work 19.5 hours per
                                                                                                                                     week in exchange for room and board and a small stipend. They
                                                                                                                                     provide peer mentorship to these students and manage conduct
                                                                                                                                     and judicial issues as well. University Residences is cutting its
                                                                                                                                     conduct officer position, so RDs will be asked to re-assume
                                                                                                                                     those duties within their halls.

112    Reevaluate the use of leased cars for                                 BFA                                                     Hiring incentives are market driven.
       personnel. Also, limit club dues to the
       University President only. Reevaluate
       any fringe benefits now utilized to see if
       they can be eliminated, thus saving on
       matched tax dollars.
113    A position as manager was recently                                    BFA                                                     Employees are encouraged to discuss ideas to improve
       hired in a department where none had                                                                                          efficiency of operations with management.
       previously existed, assuming some of
       the duties already effectively
       accomplished by an existing employee.

114    Have we looked at our outstanding                                     BFA                                                     The University contracts out collections, and does monitor
       accounts receivable debt? How old is                                                                                          collections of aged accounts.
       the debt and what actions have been
       taken to collect debts older than 6
       months? Does the University handle the
       collections? Would it be better to turn
       these debts over to a Collection Agency
       for a reasonable negotiated fee?




                                                                                                   18                                                                                            4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                               University Response
                                                                                                 Division        Preliminary Potential Savings
                                                                                                                                                                                                                      Suggested
ID #                Reduction Idea                             Additional Information         Responsible to                                                          Division(s)' Response
                                                                                                                 FY09        FY10       Future                                                                           by
                                                                                                Research
115    Currently, we have programs set up to                                                 BFA               30,000     30,000                 Effective 4/1/09, the university will be contracting with a more
       help employees in crisis situations.                                                                                                      cost efficient EAP service provider. Approximate savings:
       Could we evaluate the cost effectiveness                                                                                                  $30,000 per year.
       of these programs against the actual
       gains to see if the funding is justified and
       remove any unwarranted programs? If
       the state funds are not utilized, could we
       redirect funds to needed areas.

116    Are any state funds utilized for sports        Could these programs be entirely       Student Affairs                                     Intramurals and Sport Clubs are self-supporting through fees and Forum -
       programs or other non-essential                sustained through donations and club                                                       revenues generated by individuals involved. Intercollegiate         Baron
       programs? If so, how much? Could               fees? Could they be self supporting?                                                       Athletics has some state dollars, but would be unable to sustain apRhys #2
       these programs be entirely sustained                                                                                                      its operations solely from donations, revenues and fees. The
       through donations and club fees?                                                                                                          program provides an important window to the University for
                                                                                                                                                 Alumni and others. The Football Program was eliminated in
                                                                                                                                                 January to achieve required savings for state budget cuts and
                                                                                                                                                 deal with other fiscal difficulties that exacerbated the situation.

117    Perhaps, the Foundation could include in                                              University                                          The WWU Foundation actively solicits companies for gifts in
       their fund raising, donated equipment                                                 Advancement                                         kind, including equipment, supplies and materials for use by
       from industries. This could be                                                                                                            faculty, students and staff. In 2005, the Foundation received
       computers, software, desks, furniture,                                                                                                    $1,750,066 of "in kind" donations; in 2006 - $1,031,587; in 2007 -
       etc. Some companies may happily                                                                                                           $402,562 and in 2008 - $522,935. Two of the largest donors to
       donate equipment, but may be reluctant                                                                                                    Western Washington University are Microsoft and the Boeing
       to donate money.                                                                                                                          Company. Microsoft has contributed generously through the
                                                                                                                                                 Foundation, much of it "in kind" software ensuring that labs and
                                                                                                                                                 offices campus-wide are current with the latest software. Over
                                                                                                                                                 the years, Boeing has contributed scholarship dollars, research
                                                                                                                                                 equipment and surplus materials to the University. Many other
                                                                                                                                                 companies and businesses contribute in-kind items on a regular
                                                                                                                                                 basis. While the Foundation has received donated computers
                                                                                                                                                 for research and student use, these donations are typically not
                                                                                                                                                 on a large scale because (1) while companies donate specialized
                                                                                                                                                 computers for research and specific programs, they generally will
                                                                                                                                                 not donate new computers for general use and (2) used
                                                                                                                                                 computers go out of date quickly (in 3 to 4 years).




                                                                                                                  19                                                                                         4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                           Campus Community Suggestions                                                                            University Response
                                                                                              Division      Preliminary Potential Savings
                                                                                                                                                                                                               Suggested
ID #               Reduction Idea                       Additional Information             Responsible to                                                       Division(s)' Response
                                                                                                            FY09        FY10       Future                                                                         by
                                                                                             Research
118    Eliminate personal offices/cubes and    Allows for more use of physical space;   Academic Affairs                                    Don't follow this one. Most personal offices will contain files,
       have rotating spaces to allow for       cost savings=reduced need for new space;                                                     books and equipment; that makes office sharing between two
       potential 24-hour use of space.         could allow more employees to move back                                                      people a more achievable goal and this is already practiced
                                               onto campus                                                                                  heavily. We are converting some offices to non-assigned drop in
                                                                                                                                            workstations to assist persons working at Miller Hall during
                                                                                                                                            construction. If these drop-in stations are well used we would
                                                                                                                                            expand this program.
119    Combine administrative services for     Likely decrease in level of customer      Academic Affairs                                   Great idea
       departments (e.g. reception & general   service; increased workload
       admin).
120    Reduce custodial services               Reduction in custodial staffing           BFA                                                Custodial services can be reduced to the level of campus
                                                                                                                                            cleanliness desired. Currently that cleanliness is below
                                                                                                                                            expectations. The savings for this idea are based on an 11.5%
                                                                                                                                            financial reduction which equates to a 7% labor reduction after
                                                                                                                                            the balance of labor, supplies and overhead is reached. This
                                                                                                                                            would result in a 7% drop in campus cleanliness.

121    Reduce use of temporary employees       Reduction in temporary employee costs;      BFA                                              EESB 5460 restricted temporary hires. Departments are
                                               Increase in permanent overtime costs;                                                        encouraged to evaluate the use of current workforce for greater
                                               increased efficiency if permanent staff are                                                  efficiency rather than depending on temporary staff.
                                               trained in area. Calculation: Used Nov.
                                               2008 salaries paid to employees in
                                               temporary classified and professional staff
                                               jobs to estimate savings to state supported
                                               funds only (did not include self sustaining
                                               funds). Current temporary classified and
                                               pro staff: 192. Of these, number that are
                                               state supported: 66 (which includes 8
                                               permanent employees also working in a
                                               temporary position). Nov. 2008 wages paid
                                               for state supported temps: $90,783.37;
                                               FY09 Estimate = 90,783.37 x 6 =
                                               $544,700.22; FY10 Estimate = 90,783.37 x
                                               12 = $1,089,400.44. *Calculation DOES
                                               NOT include estimate of additional
                                               overtime that may need to be worked by
                                               permanent employees. Potential savings
                                               FY09 $544,700 and FY10 $1,089,400.




                                                                                                            20                                                                                      4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                  University Response
                                                                                                    Division       Preliminary Potential Savings
                                                                                                                                                                                                                        Suggested
ID #               Reduction Idea                           Additional Information               Responsible to                                                         Division(s)' Response
                                                                                                                   FY09        FY10       Future                                                                           by
                                                                                                   Research
122    Merge divisions/departments (e.g. EA & Reduction in staffing needs/increase              University                                         UA-defers to the President to consider this decision.***UR-This
       UA)                                    workload                                          Advancement                                        suggestion has been passed on to the President for his
                                                                                                University                                         consideration.
                                                                                                Relations
123    Merge divisional budget functions into     Reduction in staffing needs; large shift in   All VPs                                            AA-Functions include more than budget and finance. Best to
       Budget Office.                             how divisions work with budget;                                                                  keep budget decisions and accountability close to the programs
                                                  streamlined approach to budgeting                                                                and VP's. Need to be involved in day to day operations and
                                                                                                                                                   management in order to do that.***SA-Budget functions vary by
                                                                                                                                                   division. In some cases, the budget personnel hold other
                                                                                                                                                   responsibilities including supervision of programs. Some budgets
                                                                                                                                                   include oversight of complex auxiliary functions and include long-
                                                                                                                                                   term facility planning that is closely tied to program planning.
                                                                                                                                                   Budget managers can be an important resource for strategic
                                                                                                                                                   decision-making, helping to find ways to increase revenues,
                                                                                                                                                   achieve savings and efficiencies, and allocating scarce
                                                                                                                                                   resources according to most critical program needs.***UA-In
                                                                                                                                                   addition to the State Operating Budget, UA manages two
                                                                                                                                                   separate 501c3 corporations, audited separately and cannot be
                                                                                                                                                   merged into the University's budget office.***BFA: CB-Relates to
                                                                                                                                                   operating budget staff in divisions and colleges.*FS-An
                                                                                                                                                   institutional level analysis needs to be performed to determine an
                                                                                                                                                   appropriate organizational structure.*FM-This would not work for
                                                                                                                                                   FM given our size we must keep the budget functions at FM. It
                                                                                                                                                   may work for some of the smaller depts. of BFA.


124    Merge ADMCS and ATUS (or just their        Reduction in staffing needs                   Academic Affairs
       help desks).
125    Reduce utilization of outside consulting   Use current HR staff to provide               BFA                                                Currently available and departments are encouraged to contact
       by using HR Staff                          consultation for soft skills (supervisory,                                                       HR.
                                                  leadership) training




                                                                                                                   21                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                University Response
                                                                                                  Division       Preliminary Potential Savings
                                                                                                                                                                                                                        Suggested
ID #               Reduction Idea                          Additional Information              Responsible to                                                          Division(s)' Response
                                                                                                                 FY09        FY10       Future                                                                             by
                                                                                                 Research
126    Develop technology efficiency team to      Increased workload for those employees      Academic Affairs                                   Great idea. Initiate immediately.
       audit campus workflow - would ensure       on tech team; better work processes for
       we are working most efficiently with the   the University
       technology available.




127    Temporary moratorium on faculty            Assuming in the 08/09 AY, approximately Academic Affairs
       educational leave with pay.                67 quarters of paid professional leave will
                                                  be provided to faculty. If the faculty
                                                  member was teaching 12 credits and the
                                                  department hired a NTT replacement, this
                                                  would result in paying NTT faculty to
                                                  teach an additional 804 credits.

128    Use video conferencing for interviews      Cost saving on travel expenses              BFA                                                Use of video conferencing for interviews is encouraged. Top
                                                                                                                                                 candidate can then be flown in. Cost of VC approx $225 per
                                                                                                                                                 interview compared to the cost of travel and hotel times three.
129    Recapture rain or grey water for                                                       BFA                                                Cost to retrofit existing facilities compared with the costs of city
       landscaping                                                                                                                               water would result in an unrealistic pay back. This could be
                                                                                                                                                 considered for an updated to the Campus Design Standard &
                                                                                                                                                 Guideline on new facilities.
130    Audit administrative services manager      Per Department of Personnel and other         BFA              79,920-     159,840-            Potential savings FY09 $79,920-166,896 and FY10 $159,840-
       classifications                            Higher Ed institutions, our Admin Services                     166,896      333,792            333,792. Supervisors/directors must initiate a position review
                                                  Mgr positions (particularly in academic                                                        request.
                                                  depts.) may be in too high of a
                                                  classification. Audit all Admin Services
                                                  Mgr to determine if properly classified or if
                                                  they should be moved to a lower
                                                  classification of Secretary
                                                  Senior/Supervisor. Potential savings FY09
                                                  $79,920-166,896 and FY10 $159,840-
                                                  333,792.



                                                                                                                 22                                                                                            4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                            University Response
                                                                                               Division      Preliminary Potential Savings
                                                                                                                                                                                                                  Suggested
ID #               Reduction Idea                         Additional Information            Responsible to                                                        Division(s)' Response
                                                                                                             FY09        FY10       Future                                                                           by
                                                                                              Research
131    Benefits-use of spiral-bound benefit      Benefits office normally orders about 300 BFA                              1,500            HR will improve "printer friendly" on-line resources; hard copy on
       guides                                    spiral bound benefit books each FY for                                                      demand only. Potential savings FY10 $1,500.
                                                 about $1500. They are a concise, user-
                                                 friendly way for new employees to view the
                                                 benefits available to them. Until the
                                                 budget crisis ends, we will revert to
                                                 offering a packet of the individual
                                                 retirement and insurance informational
                                                 books and forms. Potential savings FY10
                                                 $1,000.
132    Revert from campus police officers to                                                BFA                                              Campus security employees would not be able to independently
       campus security employees.                                                                                                            deal with felony suspects as we have done several times in just
                                                                                                                                             the last two weeks. Immediate response to potentially life
                                                                                                                                             endangering situations cannot be done with security employees.
                                                                                                                                             The level of service expected by our community and mandated
                                                                                                                                             by the state legislature could not be met by contracting for
                                                                                                                                             service with local law enforcement.
133    Eliminate an under-utilized academic or This was done previously by eliminating    Academic Affairs                                   Yes, if this can be done in an informed manner.
       non-academic department.                  the nursing and home economics
                                                 departments here at WWU
134    Increase use of outside advertising (e.g.                                          University                                         This is an excellent idea, one that has been talked about
       print publications, website, vehicle                                               Relations                                          extensively by leadership. While low cost strategies are being
       wraps, dining hall, residence halls,                                                                                                  pursued, the budget for larger marketing efforts does not
       classrooms)                                                                                                                           currently exist.
135    Sell Armory                                                                        BFA                                                Western requested predesign funding to renovate the Armory for
                                                                                                                                             academic use and the Governor’s 09-11 capital budget supports
                                                                                                                                             this project request.
136    Offer WWU services/consulting to public                                           BFA                                                 BFA-This is currently done in auxiliary units. Financial Services
                                                                                         Academic Affairs                                    would not fall in this category.
137    Offer more training to public             Classes would generate revenue; support BFA                                                 BFA-This is currently done in auxiliary units. Financial Services
                                                 businesses & individuals through skill  Academic Affairs                                    would not fall in this category.
                                                 development
138    Sell bricks to students/alumni            Reduce replacement costs                University                                          UA-The Alumni Association is currently exploring selling bricks in
                                                                                         Advancement BFA                                     one location, outside of Old Main, as an additional revenue
                                                                                                                                             source. The brick program was discontinued a few years ago,
                                                                                                                                             and the current research has shown that producing and replacing
                                                                                                                                             the bricks along with managing a placement grid may not be cost
                                                                                                                                             effective.




                                                                                                             23                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                           Campus Community Suggestions                                                                             University Response
                                                                                               Division      Preliminary Potential Savings
                                                                                                                                                                                                                  Suggested
ID #               Reduction Idea                       Additional Information              Responsible to                                                        Division(s)' Response
                                                                                                             FY09        FY10       Future                                                                           by
                                                                                              Research
139    Renegotiate cold beverage contract and                                              Student Affairs                                   The economic environment is difficult at this time for such
       spend additional proceeds on staff or                                                                                                 exclusive contracts. This contract is being renewed on an annual
       student services                                                                                                                      basis so that existing dollars can be preserved. The Associated
                                                                                                                                             Students are in the lead regarding the strategic use of these
                                                                                                                                             funds given the current budget reduction requirements. These
                                                                                                                                             funds cannot, however, be considered an ongoing permanent
                                                                                                                                             source because the contract is of a limited term.

140    Take a community garden approach to Decreased landscaping labor costs,              University                                        UA-The Alumni Association, with only five permanent staff do not
       our landscaping by selling "garden plots" increased community involvement           Advancement                                       have the resources to manage a gardening program. Gary
       to community members and alumni                                                     BFA                                               Hodge, Outdoor Maintenance Supervisor also provided some
                                                                                                                                             information. Gary indicated that outdoor maintenance operates
                                                                                                                                             with a very small staff, and having others involved in landscaping
                                                                                                                                             would be an arduous task. Curb appeal of the campus is highly
                                                                                                                                             important to students and staff and Gary indicated that allowing
                                                                                                                                             non-skilled landscapers would likely diminish the beauty of the
                                                                                                                                             campus. The biology department had some area available for
                                                                                                                                             staff used community garden plots, but those plots will be
                                                                                                                                             eliminated to make room for an additional greenhouse funded by
                                                                                                                                             recent capitol money.***BFA-To a limited degree "The Outback"
                                                                                                                                             functions like a community garden. Much of the rest of the
                                                                                                                                             campus open space is used as recreation space, both
                                                                                                                                             programmed and unprogrammed. There is not a large area of
                                                                                                                                             landscaping that would lend itself to a community garden
                                                                                                                                             approach.

141    Reducing the FTE of all employees     Possible reduced services; employee           BFA                                               Function and operational impact analysis should be done in
                                             morale; would need to address what                                                              decision making.
                                             happens following budget crisis
142    Reducing the FTE of certain employees Possible reduced services; employee           BFA                                               Function and operational impact analysis should be done in
       on a voluntary or involuntary basis   moral; would need to address what                                                               decision making.
                                             happens following budget crisis
143    Unpaid furloughs                      Possible reduced services; Whatcom            BFA                                               Function and operational impact analysis should be done in
                                             County asked its employees to take                                                              decision making.
                                             voluntary unpaid leave of up to 1 month
144    Pay Reduction                         Could be rolled out as a % of pay cut, a $$   BFA                                               Maintaining sound compensation principles should be
                                             per hour reduction, forego future                                                               considered.
                                             contractual increases, revert to 7/1/08
                                             salaries; Possible reduced services;
                                             employee moral; would need to address
                                             what happens following budget crisis

                                                                                                             24                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                University Response
                                                                                                  Division       Preliminary Potential Savings
                                                                                                                                                                                                                     Suggested
ID #               Reduction Idea                           Additional Information             Responsible to                                                        Division(s)' Response
                                                                                                                 FY09        FY10       Future                                                                          by
                                                                                                 Research
145    Early Retirement Incentive Program          Cost of payout and possible insurance    BFA                                                  No short term cost saving benefits.
                                                   subsidy; Reduction in staffing costs;
                                                   WWURP would be the likely plan targeted;
                                                   DRS plans would require involvement from
                                                   State
146    4/10’s for department that have the                                                  BFA                                                  Function and operational impact analysis should be done in
       personnel                                                                                                                                 decision making.
147    If the 1,512 full time Faculty, Pro Staff   Example:        The total number of full   BFA                                                Maintaining sound compensation principles should be
       and Classified Staff employees gave up      time hours in 2008 are 2,088 multiplied by                                                    considered.
       12 cents per hour it would save the         12 cents = $250.56; multiply by 1,512
       university about $378,846.72 per year.      employees = $378,846.72.
148    Use Foundation funds to supplement                                                     University                                         100% of Foundation gifts received are for the benefit of the
       needed operational expenses.                                                           Advancement                                        University. How the dollars are used is often specifically
                                                                                                                                                 designated by the individual donor and some of those
                                                                                                                                                 designations are considered operational. Deans or department
                                                                                                                                                 chairs generally decide how the college and department gifts are
                                                                                                                                                 spent.
149    Consider level of funding for center for                                               Academic Affairs
       International Studies: Staff - $280,000,
       Student - 18,000, Operating (travel) -
       50,000.
150    Overuse of shuttles                         The number of shuttles used with not so    University                                         UA-There is high ridership on the shuttles used for donor related
                                                   many utilizing them (President and other   Advancement                                        events (e.g. moving donors from parking in 12-A to Old Main for
                                                   events).                                   BFA                                                annual scholarship lunches or moving guests from Lincoln Street
                                                                                                                                                 Transportation Center to home in the community for events).
                                                                                                                                                 With extremely limited parking in the campus core, we will need
                                                                                                                                                 to continue shuttling external guests (donors, friends of the
                                                                                                                                                 university, etc.) from remote parking sites.***BFA-We can
                                                                                                                                                 certainly review this program with the user/clients to see if
                                                                                                                                                 continuation is feasible, or whether they need to be cut back.

151    Reduce fee for ordering materials from The order fee is based off a percentage of BFA                                                     The fee is based on the funding necessary to cover the salaries
       FM or allow department to order directly. the order not the amount of work that it                                                        for personnel to handle the buying and tracking the shipments to
                                                 took to order the materials. Just seems                                                         delivery as well as returning damaged goods and ensuring credit
                                                 excessive for departments to pay this.                                                          for appropriate returns. The fee is based on a markup of
                                                                                                                                                 material costs to make sure that smaller projects are not unduly
                                                                                                                                                 burdened by the cost.




                                                                                                                 25                                                                                       4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                              University Response
                                                                                               Division        Preliminary Potential Savings
                                                                                                                                                                                                                      Suggested
ID #                Reduction Idea                        Additional Information            Responsible to                                                           Division(s)' Response
                                                                                                               FY09        FY10       Future                                                                             by
                                                                                              Research
152    Work four 10s and close offices on        Customer based offices require employees BFA                                                  Function and operational impact analysis should be done in
       Friday.                                   to be here when we are open. Moving to 4-                                                     decision making.
                                                 10's M-F creates a shortage due to illness
                                                 and time off, closing allows for more flex
                                                 and less energy being used.

153    Consider FM truck usage, including use Ideas to reduce the number of trucks on a BFA                                                    FM crews must be able to provide individual maintenance
       for breaks.                            job include carpooling, sharing tools, and                                                       service from their trucks. Sharing will result in a significant slow
                                              taking lunch and breaks at the nearest                                                           down in service that translates in higher costs for labor.
                                              location to the job in progress. Savings
                                              would be gained from reduced fuel costs,
                                              less maintenance expense, decreased
                                              travel time, and lower tool cost.

154    Open projects to outside contractors.     Allow departments to save funds by finding BFA                                                State statutes dictate what work is performed in-house and what
                                                 other sources to take care of projects.                                                       work must be bid out as a Public Works project.

155    Use parking lots and don't park vehicles The more we have vehicles on these          BFA                                                EH&S-In some areas, bricks are the only option for parking of
       on bricks, either WWU state cars or      bricks the more repair will be required and                                                    state vehicles, contractors or vendors. A comprehensive plan to
       personal contractor/vendor.              increase cost.                                                                                 ensure that WWU is ensuring access in positive ways would be
                                                                                                                                               useful.
156    Review all the extra electricity we use   Do we need all of the office lights that are BFA                                              This suggestion is still being evaluated.
                                                 on? What about extra appliances within
                                                 each office (5 extra small refrigerators, lots
                                                 of space heaters)
157    Reduce the meals for interview panels     Most on the panel are WWU employees            BFA                                            There are existing policies and procedures for meals and
                                                 who would normally come to work and                                                           entertainment which govern restrictions around expenditures
                                                 bring a lunch or buy one.                                                                     related to meals for interview panels.
158    Allow for other vendors to provide food   Many times it seems that it would be much Student Affairs   N/A        N/A         N/A        The University has an existing contract that was competitively bid
       for bigger functions.                     cheaper and have the option of better                                                         and has specific agreements in this regard, allowing a structure
                                                 food.                                                                                         and economies of scale that benefit the University as a whole.
                                                                                                                                               University Dining Services does underwrite/provide discounting
                                                                                                                                               for catering. The vendor invests in facilities and therefore saves
                                                                                                                                               the University with regard to facilities & equipment expenses.
                                                                                                                                               The contract is competitive with other institutions nationally.




                                                                                                               26                                                                                           4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                               University Response
                                                                                                 Division       Preliminary Potential Savings
                                                                                                                                                                                                                        Suggested
ID #               Reduction Idea                         Additional Information              Responsible to                                                          Division(s)' Response
                                                                                                                FY09        FY10       Future                                                                              by
                                                                                                Research
159    Reduce travel for everyone including     May be happening, but seems like I hear      All VPs                                            AA-Doing this already.***SA-Reductions have been aggressive
       those in upper administrations.          others are still traveling (understanding                                                       given the current budget situation. Departments are encouraged
                                                that some just cannot be avoided).                                                              to utilize technology (e.g. webinars) where appropriate for
                                                                                                                                                gaining needed information. A certain amount of professional
                                                                                                                                                interaction is important to strategic program development and
                                                                                                                                                management for the long term, but the value vs. the cost should
                                                                                                                                                be weighed. Reductions in expenses that will achieve required
                                                                                                                                                results should be the goal, however it can be done, not just a
                                                                                                                                                blanket reduction in travel. An example is collaborative recruiting
                                                                                                                                                efforts.***UA-does not use State funds for travel.***UR-has
                                                                                                                                                reduced travel nationally and in Washington.

159    Reduce travel for everyone including     May be happening, but seems like I hear      All VPs                                            HR-Video Conferencing thru ATUS is free for peer-to-peer
       those in upper administrations.          others are still traveling (understanding                                                       meetings and some trainings.***FS-Travel restrictions are in
                                                that some just cannot be avoided).                                                              place and each VP has their own restrictions; there will likely be
                                                                                                                                                very limited state-funded travel until restrictions have been lifted.
                                                                                                                                                Unable to calculate potential savings due to lack of criteria for
                                                                                                                                                limits.
160    Set a per diem for phones.               Allow a standard amount per month            Academic Affairs
                                                outside of that the employee is
                                                responsible. In many cases employees
                                                have a business and personal phone,
                                                therefore carry two phones to keep the
                                                calls separate. Benefits include: more
                                                accuracy for budget (based on set
                                                amount); no need to have someone take
                                                time to audit logs; no need to worry about
                                                carrying two phones.
161    Eliminate phone lines that are not being At times we have had phone lines that        Academic Affairs                                   Yes
       used or needed.                          were not being used, but still being paid
                                                for. Other was phones set up for people
                                                who didn’t need them (office messaging
                                                would have sufficed).
162    Cutting printing cost                    Update websites to provide information       University                                         University Relations will produce "fast" on-line only and has
                                                generally in pamphlets. Cutting printing     Relations                                          already made that same change with "Western Today." The
                                                cost to a minimum and allow for updates                                                         President's Donor Report will also move to on-line only while
                                                without a lot of waste. Put more forms                                                          "Window" is being reviewed for such a transition.
                                                online.




                                                                                                                27                                                                                           4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                           Campus Community Suggestions                                                                                 University Response
                                                                                                   Division      Preliminary Potential Savings
                                                                                                                                                                                                                      Suggested
ID #               Reduction Idea                          Additional Information               Responsible to                                                        Division(s)' Response
                                                                                                                 FY09        FY10       Future                                                                           by
                                                                                                  Research
163    Develop a plan for departments to utilize This would reduce the need for university BFA                                                   There is already a pilot project underway in FM to test this
       the bus service for employee travel to    vehicles and fuel consumption. At this time                                                     concept.
       various departments on campus.            we have bus service, but employees can
                                                 only use it if they have purchased a bus
                                                 pass. The bus pass would need to belong
                                                 to the department and have tracking of use
                                                 to avoid employees purchasing personal
                                                 bus pass through the department.

164                                              We get a lot of fancy mail invites and    University                                            State funds are not used for event invitation printing or mailing.
       Can Foundation “discretionary” funds be   cards, when asked about this we here no Advancement                                             To reduce printing costs e-mail is used whenever possible for
       used to help out? We get a lot of fancy   state funds were used. Not sure if all of                                                       event marketing, invitations, confirmations, etc. Printed reply
       mail invites and cards, when asked        these were funded by the non state fund.                                                        cards have been greatly reduced and reservations are taken via
       about this we here no state funds were    Look at ways to reduce the postcards and                                                        the web or phone.
       used. Not sure if all of these were       cards.
       funded by the non state fund. Look at
       ways to reduce the postcards and cards.
165    Eliminate WWU Holiday card.               When the Holiday card comes out it’s          University                                        The 2008 WWU Holiday card from the President was sent in
                                                 always a certainty that the crew is upset.    Relations                                         electronic form only while it was sent in paper form to off campus
                                                 The card is sent out to bring a smile or a                                                      constituents. The Holiday card to the campus will continue to be
                                                 feeling of belonging. It in fact aggravates                                                     sent electronically and the version for the off-campus community
                                                 the majority of employees that WWU we                                                           is currently being reviewed and discussed.
                                                 spent money to send it. From printing, to
                                                 preparing mailing, to postage it all just
                                                 seems expensive.
166    Decrease the amount of paper flow on      Use campus wide e-mail, to cut the            BFA                                               There is financial merit in utilizing the available online media
       campus and use email.                     amount of brochures and mailings, such                                                          outlets such as email, Blackboard, Western Today, the forum,
                                                 as advertisements for lectures, classes,                                                        etc. Involvement by the Sustainability and Communication offices
                                                 programs, etc.                                                                                  and WWU policy or guidelines would help set publishing rules for
                                                                                                                                                 the campus.
167    Decrease electrical expense               Turn off/unplug computers, printers, other BFA                                                  This suggestion is still being evaluated.
                                                 peripherals, and microwaves when not in
                                                 use.
168    Reduce Dues & Subscriptions by 10%        Based on annual expenditures FY 08.        BFA                           40,000                 If every department reduced their expenditures on dues and
                                                 Potential savings FY09 $40,000.                                                                 subscriptions by 10%, the campus would generate $40,000 in
                                                                                                                                                 savings based on 2008 volumes.




                                                                                                                 28                                                                                         4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                           University Response
                                                                                             Division       Preliminary Potential Savings
                                                                                                                                                                                                                  Suggested
ID #               Reduction Idea                      Additional Information             Responsible to                                                          Division(s)' Response
                                                                                                            FY09        FY10       Future                                                                            by
                                                                                            Research
169    Reduce Meals & Light Refreshments -    Potential savings FY09 $27,000.            BFA                         27,000                 If every department reduced their expenditures on meals and
       meals with meetings by 10%                                                                                                           refreshments by 10%, the campus would generate $27,000 in
                                                                                                                                            savings based on 2008 volumes.***This could potentially be a
                                                                                                                                            significant savings. Using only E263 (meals, coffee, & light
                                                                                                                                            refreshments), WWU spent $272,094.56 in Fiscal Year 08, and
                                                                                                                                            so far, in Fiscal Year 09 (with 4 months to go) $212.030.10.

170    Rebid external audit contract          (prelim estimate) Potential savings FY09   BFA                                                To be investigated after current contract expires in 2010.
                                              $200,000.
171    Relocate EESP program back onto        Move EESP program - eliminate 2nd floor    Academic Affairs                                   There is one lease for both the 2nd and 3rd floors of the 32nd
       campus                                 rental of Dawson Bldg at 32nd Street.                                                         Street bldg. The 2nd floor space includes the following: Campus
                                              Potential savings FY09 $224,000.                                                              Compact & EESP. There is no space presently on campus to
                                                                                                                                            accommodate these departments.
172    Reduce off-campus rentals by 10%       Do not allow rental of facilities off campus BFA                       70,000                 If every department reduced their expenditures on off-campus
                                              for events (i.e. Lakeway, Boathouse,                                                          rentals by 10%, the campus would generate $70,000 in savings
                                              Market Depot, etc.) Potential savings FY09                                                    based on 2008 volumes.
                                              $70,000.
173    Hire Federal Work Study Students       Eliminate hiring of students except under BFA                          67,000                 If every department reduced their expenditures on non-federal
       exclusively                            the federal work study program. Potential                                                     work study students, the campus would generate $67,000 in
                                              savings FY09 $67,000.                                                                         savings based on 2008 volumes.
174    Restrict Mileage reimbursements on     Do not allow use of private vehicles - only BFA                                               Travel Department will investigate this possibility. There is a
       private vehicles                       use State owned Hybrid vehicles. Potential                                                    potential for large savings here, depending on what is written into
                                              savings FY09 $348,000.                                                                        certain hiring agreements. Much personal vehicle travel is done
                                                                                                                                            by faculty supervisors who are offered mileage reimbursement
                                                                                                                                            as part of their contract. Using E353, in Fiscally Year 08, WWU
                                                                                                                                            spent $348,064.85 on mileage reimbursement. Of that,
                                                                                                                                            $14,365.33 (40%) was done in the 4th quarter. So far, in Fiscal
                                                                                                                                            Year 09 (with 4 months to go), the expense is at $160,619.80.
                                                                                                                                            Assuming we spend 40% in our last quarter again, we can
                                                                                                                                            estimate a total spend of approximately $270,000 for Fiscal Year
                                                                                                                                            09 (I believe this to be a conservative estimate). In Fiscal Year
                                                                                                                                            09, we implemented E373 for private vehicle reimbursement
                                                                                                                                            done via gas receipt (in Fiscal Year 08, this was lumped into
                                                                                                                                            E353). So far, Fiscal Year 09 spending on E353 is at $14,376.75.

175    Restrict Out of State Lodging by 10%   Potential savings FY09 $85,600.            BFA                                                State freezes on out-of-state lodging will accomplish the goal of
                                                                                                                                            saving travel expenditures.***Out of state lodging has been
                                                                                                                                            restricted as a result of the recent freeze on out of state travel.
                                                                                                                                            The account code used for this, E370, also includes per diem
                                                                                                                                            meals, so the lodging component cannot be broken out
                                                                                                                                            separately, to calculate a monetary effect.

                                                                                                            29                                                                                           4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                           Campus Community Suggestions                                                                             University Response
                                                                                               Division      Preliminary Potential Savings
                                                                                                                                                                                                                   Suggested
ID #               Reduction Idea                        Additional Information             Responsible to                                                         Division(s)' Response
                                                                                                             FY09        FY10       Future                                                                            by
                                                                                              Research
176    Freeze Equipment Purchases/longer        Freeze all equipment purchases including BFA                                                 State freezes on equipment purchases will accomplish the goal
       replacement schedules                    small and attractive under $1000. Potential                                                  of cost savings.
                                                savings FY09 $600,000.

177    Restrict toner purchases to             Only allow purchases on Office Depot of     BFA                                               Full savings may not be realized with using only remanufactured
       remanufactured cartridges only ($225k * remanufactured toners. Potential savings                                                      toner due to reliability issues. There are more defects among
       20%)                                    FY09 $45,000.                                                                                 reman cartridges than new cartridges, creating more
                                                                                                                                             maintenance work for printer techs.
178    Reduce outside Printed Materials -       Potential savings FY09 $30,200.            BFA                        100,000                Already in progress, Presidents Report has gone online. FAST
       Christmas Cards/Windows                                                                                                               will soon be online only. 2009/10 is last year for printed course
       Magazine/FAST/course catalogue by                                                                                                     catalog. Savings in excess of $100,000.
       10%
179    Natural Gas Contract-negotiate fixed     Already projecting this magnitude of       BFA                                               Done, and ongoing.
       price agreements where beneficial        savings for FY 09. $300,00-500,000.
180    Extend Software Maintenance from 1 to    Requires a change of state regulations.    BFA                                               The purchasing department will investigate this possibility in
       3 years ($771k * 4%)                     Preliminary savings FY09 $25,000.                                                            conjunction with ITS.
181    Extend hardware maintenance              Requires a change of state regulations.    BFA                                               The purchasing department will investigate this possibility in
       agreements from 3 to 5 years ($217k      Preliminary savings FY09 $21,000.                                                            conjunction with ITS.
       *20%)
182    Eliminate University cell phones and     1- FTE plus equipment/usage charges and BFA                                                  New cell phone policy in progress to address these issues.
       provide employee allowance               eliminates tax issues with IRS. Preliminary
                                                savings FY09 $70,000.
183    Consider Sharing Services and            would require detailed analysis             BFA                                              We consider service-sharing opportunities wherever practical.
       Equipment with City/County/Port(?)
184    Implement Early Retirement Benefits       There may be state restrictions preventing BFA                                              See #145 & #31
       plan to incentive retirements             this. Cost analysis would be required to
                                                 determine if there is a positive payback
                                                 (cost savings accrue from retiring higher
                                                 paid staff/faculty and replacing with lower
                                                 paid staff/faculty).
185    Reduce OFM Filing Requirements            Cost savings would be determined by type BFA                                                Several communications have been submitted over the past few
                                                 and number of filing requirement                                                            months asking for reforms.
                                                 reductions.
186    Consider privatizing higher cost services Analysis to be performed to identify        BFA                                             Our department looks at possible options on a regular basis in
                                                 candidates and possible cost savings.                                                       order to identify possible efficiencies which will either result in
                                                                                                                                             cost savings or allow us to complete higher priority tasks.




                                                                                                             30                                                                                           4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                             University Response
                                                                                                 Division      Preliminary Potential Savings
                                                                                                                                                                                                                    Suggested
ID #                Reduction Idea                         Additional Information             Responsible to                                                        Division(s)' Response
                                                                                                               FY09        FY10       Future                                                                           by
                                                                                                Research
187    Consolidation of Janitorial Services-     Likely would result in only administrative   BFA                                              University Residence Custodial Service and Academic Custodial
       Residences/FM                             cost savings.                                                                                 Service have two different missions (types of cleaning) supported
                                                                                                                                               by two totally different funding mechanisms (state and self-
                                                                                                                                               sustaining). Combining the two would see efficiencies in buying,
                                                                                                                                               and administration but the cost would be a loss of specific focus
                                                                                                                                               on both areas. Recommend that this be the subject of further
                                                                                                                                               study.
190    Eliminate or reduce participation in      Preliminary savings FY09 $24,000.            BFA                                              Done.
       Sunguard Summit (Banner) by 10
       people
191    Regulate heat in Arntzen & Wilson         So often, I have to open wide my window      BFA                                              The heat is not regulated in the campus buildings the same in
       Library                                   (Arntzen), and see library doors ajar as                                                      each building. Some spaces have individual thermostats/sensors
                                                 well; can't the heat be regulated better,                                                     per room, office or classroom. Others have groups of spaces or
                                                 and lower?                                                                                    zones where one sensor or thermostat controls many spaces.
                                                                                                                                               The temperatures will vary in each space depending on the
                                                                                                                                               number of people, activities, orientation to the sun, time of day,
                                                                                                                                               amount of equipment in the space and other conditions. Not any
                                                                                                                                               two spaces ever react the same. An open window is not
                                                                                                                                               necessarily an indication that a space is too hot.
                                                                                                                                               Recommendation: We will respond to areas that are
                                                                                                                                               overheating when requested. Please contact the Work Control
                                                                                                                                               Center (3420) and we will investigate your area. Many of the
                                                                                                                                               existing temperature control systems are very old and we do not
                                                                                                                                               have the computer controlled sensors that would indicate that an
                                                                                                                                               area is too hot.

192    Post sign to walk (if able) rather than   Why not post engaging signs on elevators, BFA                                                 This suggestion is still being evaluated.
       take elevator                             asking people to please use stairs if they
                                                 are able? (maybe get students in art
                                                 classes to do original art on metal plates,
                                                 which would certainly get attention that a
                                                 more standard sign would not)




                                                                                                               31                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                              Campus Community Suggestions                                                                                    University Response
                                                                                                        Division       Preliminary Potential Savings
                                                                                                                                                                                                                             Suggested
ID #                Reduction Idea                               Additional Information              Responsible to                                                             Division(s)' Response
                                                                                                                       FY09        FY10       Future                                                                            by
                                                                                                       Research
193    Skyways between buildings                       Calgary is a great example of smart      BFA                                                    This option would not save funding. Calgary, Minneapolis, and
                                                       pedestrian thinking, with many buildings                                                        Spokane are known for their sky bridges in their commercial
                                                       linked. Too late now, but why didn't the                                                        districts to attract shoppers during the winter when it is too cold
                                                       Com bldg and the AIC have skyways - the                                                         to be outside. Western has a few sky bridges, all installed to
                                                       one between Arntzen and Huxley is well-                                                         promote a connection with the academic departments within the
                                                       used, and also saves much heat. So                                                              buildings. While there was no funding to install sky bridges, the
                                                       whenever there is capital $ again.                                                              planning for Communication Facility was done to allow a future
                                                                                                                                                       sky bridge to Environmental Studies and the AIC facility. The
                                                                                                                                                       cost of installing a sky bridge would be several hundred
                                                                                                                                                       thousand dollars depending on the span and would require
                                                                                                                                                       additional operating dollars for utilities and maintenance.

194    Refrain from hiring more Tenure Track           NTT faculty are not only nearly as qualified Academic Affairs                                   In the short run, yes.                                                Forum -
       faculty.                                        if not over-qualified than some of their TT                                                                                                                           joseym #1
                                                       counterparts, but they are paid less money
                                                       for more work. One way to reduce the
                                                       budget is to refrain from hiring more TT
                                                       faculty, and if sections need to be filled,
                                                       hire NTT faculty instead.

195    Cut sabbaticals until the financial crisis is                                                Academic Affairs                                   I think faculty need choice: bigger classes or no sabbaticals?          Forum -
       over.                                                                                                                                                                                                                   joseym #1
196    Cut funding for travel or research                                                           All VPs                                            SA-See #159.***BFA-State freezes have already reduced our               Forum -
                                                                                                                                                       ability to travel on state funds.*** It is likely most research funding joseym #1
                                                                                                                                                       is provided through grants. Tools are not in place to allow
                                                                                                                                                       calculations on how much of research travel is paid from state
                                                                                                                                                       funds.
197    Reduce food waste in the dining                 I keep hearing from the kids how much         Student Affairs                        Already    Efforts are continually underway in this area with good success. Forum -
       facilities.                                     food is thrown away at the dining facilities,                                        saved      University Dining Services is one of the largest composting food Baron
                                                       as energy costs continue to increase, has                                            most of    recyclers in Whatcom County. A trayless program has been                apRhys #2
                                                       anyone thought of recycling that food                                                what is    instituted in the residential dining commons for weekends. On
                                                       waste in an anaerobic bio-gas digester?                                              possible   other scheduled days, students are encouraged to eat trayless.
                                                       Could we burn the bio-gas at the steam                                                          All food scraps and kitchen wastes are composted reducing the
                                                       plant, or to generate electricity and offset                                                    use of kitchen garbage disposals by 98%; fryer oil is recycled.
                                                       our costs there?

198    Would increased cooperation with WCC                                                         Academic Affairs                                   No                                                                    Forum -
       and the NWIC allow us to focus our                                                                                                                                                                                    Baron
       efforts on upper level undergraduate and                                                                                                                                                                              apRhys #2
       graduate level education?


                                                                                                                       32                                                                                          4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                           Campus Community Suggestions                                                                             University Response
                                                                                               Division      Preliminary Potential Savings
                                                                                                                                                                                                             Suggested
ID #              Reduction Idea                        Additional Information              Responsible to                                                        Division(s)' Response
                                                                                                             FY09        FY10       Future                                                                      by
                                                                                              Research
199    Reduce papers use in classroom.         In what ways could we focus on electronic Academic Affairs                                    No one has been able to do this. Electronic document use is    Forum -
                                               reporting and avoid the cost and                                                              rising; everyone wants a hard copy.                            Baron
                                               environmental impact of printed reports?                                                                                                                     apRhys #2
                                               How could we encourage faculty to reduce
                                               the amount of paper used in their courses,
                                               perhaps by increased utilization of the
                                               Blackboard system? Would additional
                                               training opportunities support that effort

200    Increase awareness of energy costs to   Be transparent with the energy bill. Post it, BFA                                             This suggestion is still being evaluated.
       challenge campus community to work      e-mail, address it to the campus
       together to reduce usage.               community and challenge EVERYONE to
                                               reduce that bill by a certain percentage in 3
                                               months, then 6 months, ext. Talk with the
                                               residential directors and see if they could
                                               do a challenge with other dorms to reduce
                                               costs. Talk with the deans and see if they
                                               could challenge other departments. At the
                                               same time educate everyone on the costs
                                               we are saving, make them aware of the
                                               impact we are making on the environment,
                                               and promote being energy efficient. These
                                               are just a few ideas we are talking about
                                               through a strand on sustainability at the
                                               Teaching-Learning Academy. As a student
                                               I sure the heck would love to save costs
                                               around the university than see my tuition
                                               increase by 7%, loose our amazing faculty,
                                               or see those influential “non-core” classes
                                               be removed from the university.




                                                                                                             33                                                                                      4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                University Response
                                                                                                 Division        Preliminary Potential Savings
                                                                                                                                                                                                               Suggested
ID #               Reduction Idea                         Additional Information              Responsible to                                                        Division(s)' Response
                                                                                                                 FY09        FY10       Future                                                                    by
                                                                                                Research
201    Establish priorities based on stakeholder We'd like to avoid across the board          Academic Affairs                                                                                                Forum -
       interests.                                reductions in budgets. Rather, we'd like to                                                                                                                  Roberta #4
                                                 find ways to establish priorities so that we
                                                 could identify programs or initiatives that
                                                 have been funded historically but that
                                                 might not be meeting current needs.
                                                 Academic culture probably changes faster
                                                 than budgeting processes. To avoid a
                                                 politically charged process, perhaps an
                                                 outside mediator could facilitate it. We
                                                 also mentioned the importance of
                                                 representing student voices in the process.


202    Implement incremental "do-able acts."    For example a previous experiment where BFA                                                      SA-Good suggestion. Conservation efforts should continue to be Forum -
                                                Sodexho eliminated trays in the dining hall Student Affairs                                      developed and promoted. University Residences participates in Roberta #4
                                                saved lots of wasted food, water and other                                                       competitions to reduce energy costs. The Recycle Center
                                                resources for washing trays, and labor.                                                          continues to help move the institution in a direction of
                                                The campus could adopt a schedule of do-                                                         reutilization. Other efforts can be integrated into departmental
                                                able cost-savings measures. If we had a                                                          operations and will continue to be supported.***BFA-Trayless
                                                month-long theme on conserving                                                                   Program: The WWU Office of Sustainability has worked with
                                                resources, for example, we could send out                                                        Dining Services on assessing the feasibility of a trayless
                                                each week through My Western one or two                                                          program. At his time, weekends, summer months and Earth
                                                do-able acts, strategies we can                                                                  Week are all trayless. Consideration has been given to
                                                intentionally adopt as individuals or                                                            expanding this program for the entire year, with unknown effects
                                                programs.                                                                                        on student satisfaction as an obstacle. Do-able Acts: The Office
                                                                                                                                                 of Sustainability hopes to encourage sustainable acts through
                                                                                                                                                 the Departmental Sustainability Coordinator program. See #218
                                                                                                                                                 for more info.




                                                                                                                 34                                                                                   4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                                 University Response
                                                                                                   Division        Preliminary Potential Savings
                                                                                                                                                                                                                   Suggested
ID #                Reduction Idea                          Additional Information              Responsible to                                                        Division(s)' Response
                                                                                                                   FY09        FY10       Future                                                                      by
                                                                                                  Research
203    Use the financial crisis as the basis for   What if every department, every course,      Academic Affairs                                                                                                   Forum -
       interdisciplinary, problem-based            made reducing our budget a topic of                                                                                                                             Roberta #4
       learning.                                   disciplinary inquiry and research?
                                                   Collecting data to support actual savings
                                                   could be a theme for much undergraduate
                                                   research. Taking a true interdisciplinary
                                                   approach to this problem, every student
                                                   here, regardless of major, will deal with
                                                   appropriating limited resources in both
                                                   their personal and professional lives. Let's
                                                   use this opportunity to equip students for
                                                   these decisions.

204    Asses some open-source opportunities        While Moodle may be free, that doesn't   Academic Affairs                                       Yes                                                             Forum -
       for replacing blackboard, such as           mean we can replace Blackboard for                                                                                                                              Greg R #5
       Moodle.                                     cheaper than Blackboard is today. What
                                                   we save in licensing costs can be lost
                                                   through added head-count required to
                                                   support a Moodle environment. Frequently
                                                   open-source products such as this can
                                                   fully negate any licensing cost-savings
                                                   through increased hand-holding needs.

205    Cut back on paper and printing.             Make direct deposit mandatory for all      BFA                                                  Mandatory direct deposit prohibited by law. Currently 95% are
                                                   employees and student workers.                                                                  using direct deposit. Human Resources continues to market and
                                                                                                                                                   work with employees to utilize this option.




                                                                                                                   35                                                                                    4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                           Campus Community Suggestions                                                                               University Response
                                                                                                Division       Preliminary Potential Savings
                                                                                                                                                                                                                Suggested
ID #               Reduction Idea                        Additional Information              Responsible to                                                         Division(s)' Response
                                                                                                               FY09        FY10       Future                                                                       by
                                                                                               Research
206    Promote telework                         If just 35 or so employees gave up their     BFA                                               Function and operational impact analysis should be done in
                                                office at WWU and telework, we could                                                           decision making.
                                                shut down the entire AE building down on
                                                32nd St. Of course, we can be even more
                                                imaginative than that, but this provides a
                                                good image to start with. Think of the
                                                savings in rent & utilities, and of course
                                                this also supports commute trip reduction,
                                                reduces sick days / colds & flues being
                                                brought to campus and spread around; it
                                                also addresses a vulnerability we've
                                                recognized in our disaster preparedness
                                                plan. This also saves the employees the
                                                expenses related to their commute, which
                                                management can bring to the contract
                                                negotiating table. I.e., If I'm asking for a
                                                $500/year raise, and management says
                                                'no', but we can reduce your commute
                                                expense by $500 by letting you
                                                telework...isn't that the same thing?


207    Offer more Online Classes.               This is, in essence, telework, but with a   Academic Affairs                                   AA-Yes.                                                          Forum -
                                                little extra...: Less demand on classroom                                                                                                                       David #7
                                                space, less utility expenses, etc. ,
                                                Commute Trip Reduction for Faculty,
                                                Commute Trip Reduction for Students

208    Bring-back department-owned "all-lots"   Parking expenses while conducting official BFA                                                 This practice was stopped after review by the internal auditor
       parking passes.                          business on campus can be reimbursed.                                                          found extensive "misuse" by employees and essentially it ended
                                                “All-lots” parking passes would save the                                                       up being the misuse of state resources.
                                                expense to process these
                                                reimbursements. Reimbursement for a $5
                                                parking pass costs WWU between
                                                $40~$80 to process.
209    Re-assess the need for campus            If WWU would bring back the department- BFA                                                    See #237, and see #208 for "all lots" info.
       vehicles.                                owned "all-lots" parking passes the need
                                                for many official vehicles could be reduced
                                                significantly. These cost money to fuel and
                                                maintain.


                                                                                                               36                                                                                     4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                                   University Response
                                                                                                     Division        Preliminary Potential Savings
                                                                                                                                                                                                                       Suggested
ID #                Reduction Idea                           Additional Information               Responsible to                                                         Division(s)' Response
                                                                                                                     FY09        FY10       Future                                                                        by
                                                                                                    Research
210    Balance the demand for classroom             Better scheduling of classrooms will allow Academic Affairs                                      It would be nice to have a centralized room reservation system,   Forum -
       space.                                       us to close-down (at least lock and turn the                                                     not only for reserving classrooms, but for arranging special      David #7
                                                    heat and lights off) more classrooms,                                                            events. It is nice to see actual classroom images for event
                                                    which will save money. Many private                                                              planning. Sample system at:
                                                    (department held) classrooms do not meet                                                         http://www.fpm.iastate.edu/roomscheduling/classrooms.asp
                                                    a reasonable level-of-use threshold.                                                             Consolidating classroom use, particularly in the off-peak hours
                                                                                                                                                     can reduce building operational costs. Departmental classrooms
                                                                                                                                                     that are underutilized are being converted or made available as
                                                                                                                                                     General Use Classrooms.
211    Integrate Independent Learning into          Independent Learning courses do not         Academic Affairs                                     Yes. Many adjuncts participate in independent learning. VERY      Forum -
       curriculums - especially GUR / <300 level.   require classroom space.                                                                         IMPORTANT where there are bottlenecks and insufficient course     David #7
                                                                                                                                                     access.
212    Set an enrollment threshold for some         Some classes are offered every quarter,       Academic Affairs                                   No--rescheduling costs are too high.                              Forum -
       courses - especially GUR / <300 level.       and/or have a respectable number of                                                                                                                                David #7
                                                    alternatives (often in other departments)
                                                    that could serve the same purpose, as far
                                                    as meeting GUR or other low-level
                                                    graduation requirements are concerned.
                                                    Setting a "profitability" threshold for these
                                                    courses would mean figuring out how
                                                    many students it takes before WWU's not
                                                    losing money on the course. This would
                                                    require some inter-departmental
                                                    cooperation. For example History and
                                                    English would have to meet and agree
                                                    between them which of them would give-
                                                    up the class for that quarter or take-on the
                                                    other's students. Departments are going
                                                    to have their own budgets closer to their
                                                    heart than anything else, so a profit-
                                                    sharing agreement between the two
                                                    departments might be appropriate for such
                                                    cases.




                                                                                                                     37                                                                                     4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                           Campus Community Suggestions                                                                              University Response
                                                                                              Division        Preliminary Potential Savings
                                                                                                                                                                                                                      Suggested
ID #               Reduction Idea                        Additional Information            Responsible to                                                           Division(s)' Response
                                                                                                              FY09        FY10       Future                                                                              by
                                                                                             Research
213    Be careful not to over-use grad students. Grad students teaching low-level classes Academic Affairs                                    We should use grad students more. Some English grads could              Forum -
                                                 is a great way to save money over hiring a                                                   teach 200 level English courses, for instance. However, this            David #7
                                                 higher-degreed faculty, but many                                                             violates part of our claim to fame on the admissions website,
                                                 students have been dissatisfied with                                                         where we boast of not using grad students as teachers.
                                                 paying full-tuition, and not getting what
                                                 they perceive to be a "real" teacher. While
                                                 our grad students are excellent in their
                                                 knowledge of the subject, they have to
                                                 balance the demands on them as a
                                                 student, with those of their employment,
                                                 and since we should assume being a grad
214    Evaluate cost per credit; referring to    Why do 10 credits cost the same as 18? It Academic Affairs                                   Yes, if this can be done efficiently as part of larger evaluation of    Forum -
       what the student pays in tuition , not an seems like a great deal to those                                                             program viability. Some courses--like science labs--are                 David #9
       overall cost that might include books or students who are able to take 18 credits                                                      necessarily expensive.
       other fees, nor what it costs the state per term, but none the less, it means "full-
       to subsidize.                             time" students (12 credits) must pay more
                                                 than full-time tuition in order to provide the
                                                 free credits for those students who take
                                                 more than a full load. Also, not all
                                                 universities do this -- in fact, I'm not even
                                                 sure 'most' of them do it. When the
                                                 discussion turns to "how can we avoid
                                                 increasing the tuition by the maximum
                                                 allowable amount every year...", one
                                                 answer might be to not give away so many
                                                 free credits -- to turn our focus more
                                                 specifically to the needs of the "full-time"
                                                 (12-credit) student. What would the
                                                 financial impact be if we changed the free-
215    WWU Garage Sale                               di            12 18 i       d
                                                 Could surplus that isn't selling on the web BFA                                              For the very small percentage of surplus items that do not sell on
                                                 be sold by holding a "WWU Garage Sale"                                                       the web, the possibility of them selling at all at a garage sale is
                                                 at a central location every few months?                                                      very small. Current web customers are from across the country.
                                                 This wouldn't generate tons of revenue,                                                      In past years when all surplus was sold by live auction, costs
                                                 but might help.                                                                              were barely recovered and a lot more equipment was sold at
                                                                                                                                              very low prices (bids) just to get rid of it. Also, by garage-selling
                                                                                                                                              unsold items we are creating a loophole to set high reserve web
                                                                                                                                              prices on valuable or desired items so they don't sell and end up
                                                                                                                                              in the garage sale for low prices.




                                                                                                              38                                                                                           4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                      University Response
                                                                                         Division      Preliminary Potential Savings
                                                                                                                                                                                    Suggested
ID #               Reduction Idea                 Additional Information              Responsible to                                                Division(s)' Response
                                                                                                       FY09        FY10       Future                                                   by
                                                                                        Research
216    Evaluations and closures          I would hope that as an institution of higher BFA
                                         education, that we could employ common
                                         sense for budget cuts. Competent
                                         teaching should be valued; the tenure
                                         system should not be so precious that,
                                         as in some cases, it is effectively reduced
                                         to a protective haven for incompetence. I
                                         also suggest considering the corporate
                                         model of reducing the hours of operation.
                                         Close the University on select days, near
                                         holidays. Give all employees an unpaid
                                         day off.

217    Incentives for early retirement   By providing some modest incentives for Academic Affairs                                      AA-Yes.                                     Forum -
                                         faculty and staff that are near retirement, a BFA                                                                                         bernieh #12
                                         lot of salary and related costs can be
                                         decreased through an early retirement
                                         program. Many of the senior faculty make
                                         1.5 to 2 times the salary of entry-level
                                         faculty, and if there is a gap (usually a
                                         year) between a retirement and a
                                         replacement hire, the savings are greater.
                                         This puts a greater burden on the people
                                         who do not retire, in the short term, and
                                         given the steep declines in retirement
                                         account values it may not be easy to coax
                                         people into retirement.




                                                                                                       39                                                                   4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                           University Response
                                                                                              Division       Preliminary Potential Savings
                                                                                                                                                                                                                Suggested
ID #                Reduction Idea                   Additional Information                Responsible to                                                         Division(s)' Response
                                                                                                             FY09        FY10       Future                                                                         by
                                                                                             Research
218    Inform for a collaborative effort   We need to prioritize first, and then start     BFA                                               SA-We have continued to utilize technology to reduce waste.        Forum -
                                           off with simple methods of saving               Student Affairs                                   Examples include moving the University Catalog and other           baxtert #13
                                           energy/reducing waste that everyone can                                                           publications to an online format, reaching prospective students
                                           do without a great deal of inconvenience.                                                         via technology to reduce personnel costs in Admissions, and
                                           Another point is that some sort of incentive                                                      continuing to involve students in generating and promoting cost
                                           has to be offered if you want full support                                                        and energy saving ideas - especially in the residence hall
                                           from the students. There could be, for                                                            environment (e.g. competitions mentioned.)***BFA-A proposal
                                           example, completions or some form of                                                              for a campus-wide "Departmental Sustainability Coordinator
                                           class credit. Incorporating some of our                                                           program" is being vetted currently. This program and its
                                           questions and ideas on this topic into                                                            coordinator would work to assist staff and faculty to take steps
                                           classes could help hugely. It would act as                                                        toward sustainability on a daily basis. Student efforts in
                                           part of that incentive (credits), it would help                                                   dormitories are being assisted by the Resident Resource
                                           us do necessary research to find out how                                                          Awareness Program (see #294). There are many classes that
                                           much money we can save by doing this or                                                           are make use of campus sustainability topics in their studies.
                                           that, and it would spread the word about                                                          See www.wwu.edu/sustain/academics/ courses/ for more
                                           what we are trying to do. Email, residence                                                        details. The Campus Planning Studio class (ENVR 471) has
                                           hall mandatory meetings, on-campus                                                                presented proposals on many aspects of campus sustainability,
                                           events, and posters could be used to                                                              including transportation, green building, dining services and
                                           inform.                                                                                           paper use. These projects have met noticeable success,
                                                                                                                                             including the Student Transportation Fee.
219    Switch to open source software.     How many copies of Microsoft Office do        Academic Affairs                                    No,
                                           we maintain, and how is their licensing
                                           negotiated? We should take a serious look
                                           at open source alternatives, the front
                                           runner probably being OpenOffice. It can
                                           co-exist with Office just fine (especially if
                                           non-proprietary document file formats are
                                           encouraged or mandated). Exceptions
                                           could be made for those workers who can
                                           make the case for staying with Office
                                           (legacy/interwoven macros, perhaps?), but
                                           90+ percent would be able to just switch
                                           without any serious issues.




                                                                                                             40                                                                                       4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                           Campus Community Suggestions                                                                                University Response
                                                                                                Division        Preliminary Potential Savings
                                                                                                                                                                                                                Suggested
ID #               Reduction Idea                       Additional Information               Responsible to                                                           Division(s)' Response
                                                                                                                FY09        FY10       Future                                                                      by
                                                                                               Research
220    Open source software - Mac.             I really support this idea as well. NeoOffice Academic Affairs                                   No                                                              Forum -
                                               is a fantastic Mac version of OpenOffice                                                                                                                         Luke Ware
                                               that is constantly updated for security and                                                                                                                      #15
                                               stability. However, how much functionality
                                               would our support staff loose? Is
                                               OpenOffice as robust as some of the mail-
                                               merging features between Outlook and
                                               Word, for example? At least the learning
                                               curve going from Word to OpenOffice is
                                               less drastic than going from Word 2003 to
                                               Word 2007.

221    Scheduled shutdown for all computers.   Having a scheduled shutdown program for Academic Affairs                                                                                                         Forum -
                                               every computer on campus would save                                                                                                                              Luke Ware
                                               money. It's not enough to remind people to                                                                                                                       #15
                                               shut down their systems, we often forget.
                                               Having an automatic after-hours shutdown
                                               feature would save electricity and extend
                                               the life of computer hardware.

222    Close the University during Christmas   I have heard that an energy study showed BFA
       break                                   that the University could save a huge
                                               amount of money if it closed during the
                                               holidays.
223    Truck-pooling                           The idea of the Facilities Management       BFA                                                  Duplicate - See #81
                                               people "truck-pooling" instead of each
                                               individual worker driving their own
                                               individual truck from the Maintenance
                                               area over to main campus is a great idea
                                               for saving energy.
224    Use grad students as teachers.          Use grad students in lower level classes in Academic Affairs                                     Yes. What grad students lack in expertise they make up for in   Forum -
                                               order to teach the classes. The same                                                             energy.                                                         Hilary #18
                                               material would be taught and it would be a
                                               huge savings in cost. Many other
                                               Universities use this idea.




                                                                                                                41                                                                                      4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                    University Response
                                                                                                      Division       Preliminary Potential Savings
                                                                                                                                                                                                                           Suggested
ID #                Reduction Idea                          Additional Information                 Responsible to                                                         Division(s)' Response
                                                                                                                     FY09        FY10       Future                                                                            by
                                                                                                     Research
225    Staff forgo raise                          Since most of the University's staff are in BFA                                                    Salary increases will not take place due to state mandate.
                                                  unions financial concessions by the unions
                                                  would seem appropriate to offset a sizable
                                                  amount of the budget reduction. Rather
                                                  than anyone loose their job I would
                                                  recommend we forgo part of our upcoming
                                                  raise for the next two years; we could not
                                                  take the 2% proposed raise in 2009 and
                                                  then get the 2% in 2010.

227    Hot water                                  Repair leaking hot water faucets in most of BFA                                                    It would be beneficial if the occupants would turn in maintenance
                                                  the restrooms (women's ) and turn down                                                             slips for leaky faucets or contact the Work Control Center (3420)
                                                  the thermostats in the hot water heaters so                                                        and we will investigate your area. We will repair them as finances
                                                  that the "hot" water is warm but not                                                               are available. Turning down the domestic hot water temperature
                                                  scalding.                                                                                          is not an option. This is set by health department regulation. (Not
                                                                                                                                                     to exceed 120° F.) The hot water operates whenever the building
                                                                                                                                                     is scheduled "on". The water temperature runs a little higher in
                                                                                                                                                     some cases because of the circulated loop feed and the
                                                                                                                                                     temperature loss throughout the building domestic hot water
                                                                                                                                                     system.
228    Quit printing things and go to all “on-line” As technologically advanced as our society    University                                         University Relations will produce "fast" on-line only and has
       publications, forms, etc., especially        is, there really is no need for paper these   Relations                                          already made that same change with "Western Today." The
       papers and magazines                         days.                                                                                            President's Donor Report will also move to on-line only.
229    Cut back on student employee help.                                                         Student Affairs                                    See #92.
230    Have Telecommunications “after hours                                                       BFA                                                This will be examined as a possibility with Telecomm.
       personnel” work at the Visitor Center                                                      Academic Affairs
       evenings and weekends. (They can
       distribute the same kind of parking info
       in person as they do on the phone) and
       this will eliminate student staff both
       places.
231    Have a 4-day work week for most                                                            BFA                                                Function and operational impact analysis should be done in
       departments.                                                                                                                                  decision making.
232    Leave overhead lights on at a minimum                                                      BFA                                                This suggestion is still being evaluated.
       in each building.
233    Ask Departments to share signage for                                                       University                                         Departments and programs are being encouraged to seek ways
       events, etc.                                                                               Relations                                          to pool efforts and resources for promotions.
234    Lower heat a little in each building and                                                   BFA                                                This suggestion is still being evaluated.
       ask employees to bring sweaters, etc.
235    Switch to only comp time earned instead                                                    BFA                                                Option is contractually driven.
       of overtime pay earned.

                                                                                                                     42                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                     University Response
                                                                                                       Division       Preliminary Potential Savings
                                                                                                                                                                                                                         Suggested
ID #                Reduction Idea                            Additional Information                Responsible to                                                        Division(s)' Response
                                                                                                                      FY09        FY10       Future                                                                         by
                                                                                                      Research
236    Before considering a voluntary 20%                                                          BFA                                                Research on impact to benefits would be expected. Continuing
       reduction in staff income, investigate the                                                                                                     sound compensation principles should be considered.
       impact on benefits such as retirement
       and consult with HR & the unions.

237    Reduce less vital expenses before            Determine the necessity of the Holiday         University                                         UR-Window magazine is reviewed regularly and, at least for the     Forum -
       asking staff to tighten their belts.         party and the full color magazine              Relations BFA                                      short term, it has been decided to keep the publication in print   kairofk #21
                                                    "Window", fix leaking water faucets in                                                            form to meet the needs of the multiple departments who utilize
                                                    restrooms and turn down the hot water                                                             the piece. The other suggestions have been referred to the
                                                    temperature.                                                                                      President's Office.***BFA-This suggestion is still be evaluated.
                                                                                                                                                      Also see #227.
238    Have everyone take 1 day, unpaid per         Salaried people wouldn’t be affected, but BFA
       month.                                       classified could either take this day as a
                                                    “free” vacation day, or a volunteer to work
                                                    day. If this were implanted across the
                                                    university, it should save a fair amount of
                                                    $. If we could break it up into 4 hours a pay
                                                    period, it really isn’t that much of a cut to
                                                    most people. Or if people want, give them
                                                    the option of a four day work week, or
                                                    alternating 3 day weekends.

239    Utilize Community Service hours              Have non-violent offenders use up their        BFA
                                                    community service hours to do non-
                                                    technical things such as help the janitorial
                                                    staff.
240    A simple, easy way to cut one cost is to     The UW library does this.                      Academic Affairs                                   The cost of providing receipts to users is minimal - the $250 is for Forum -
       make library receipts optional. The UW                                                                                                         all desks, Circulation, Media Desk and Reference. The receipts furstez #97
       library does this.                                                                                                                             serve as a welcome reminder to users as to when their materials Forum #98
                                                                                                                                                      are due and also assist us in guaranteeing we have shared this
                                                                                                                                                      information with them.




                                                                                                                      43                                                                                       4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                 University Response
                                                                                                  Division        Preliminary Potential Savings
                                                                                                                                                                                                                      Suggested
ID #               Reduction Idea                          Additional Information              Responsible to                                                          Division(s)' Response
                                                                                                                  FY09        FY10       Future                                                                          by
                                                                                                 Research
241    Have only one commencement per year. I checked the websites of 14 of the major 4 Academic Affairs                                          Not enough room. The Carver Gym is the largest interior              Forum -
                                            year universities in our state and found                                                              assembly room in the area. It's upper capacity limits our ability to glandis #96
                                            that W.S.U. and P.L.U. have                                                                           reduce the amount commencement ceremonies.
                                            commencement twice per year because
                                            they're on the semester system. All the
                                            other schools accept Western have only
                                            one commencement per year, while
                                            Western has 4 per year. With the cost of
                                            transport services bringing up all the chairs
                                            and stage equipment, plus the cost of the
                                            people who set it up, plus setting up the
                                            sound and video equipment, flowers, flags,
                                            and decorations, and all the printed
                                            material, and taking it all down again. I
                                            believe we could reduce our cost by 75%
                                            by doing it only once per year like nearly
                                            everyone else does.

242    Postpone the Miller Hall renovation and   Why is there a $59 million Miller Hall        BFA                                                See #75.
       use this money instead of making cuts.    renovation planned when we are facing
                                                 over $30 million in operating budget
                                                 reductions for 2009-11?
243    Instead of each student paying a tech     Alternatives are 1) use pay stations like the Academic Affairs                                   No--makes extra work and nickels and dimes students.                Forum - # 92
       fee and print quotas, have students pay   copy machines or 2) have students pre-
       for their copies. Could printed docs just pay for a specific quota of their choosing.
       be tracked and then somewhere down        This would cut down on waste and all
       the process line, billed to a student's   students could get all the printed materials
       account / munch money / or what have      they really need.
       you?
244    Professors can reduce printing costs for Some professors still will not allow laptops Academic Affairs                                                                                                         Forum - # 92
       students by using electronic formats.     in their class. Some require hard copies of
                                                 assignments. Professors require us to print
                                                 out info to bring to class and then they put
                                                 it on overhead anyway.

245    If only one chapter in a required book will A photo copied packet would be a better   Academic Affairs                                                                                                         Forum - # 92
       be used, don't ask students to buy it.      use of resources.




                                                                                                                  44                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                 University Response
                                                                                                   Division       Preliminary Potential Savings
                                                                                                                                                                                                                     Suggested
ID #               Reduction Idea                         Additional Information                Responsible to                                                         Division(s)' Response
                                                                                                                  FY09        FY10       Future                                                                         by
                                                                                                  Research
246    Have well maintained laptops available I check out a university laptop and the       Academic Affairs                                                                                                         Forum -
       for check out. Laptops should be allowed battery lasts only ten minutes before dying                                                                                                                          Brandon #93
       in all classrooms.                       and shutting down and deleting all my
                                                information without warning. What is my
                                                student technology fee paying for again?
                                                Seems to me that the student technology
                                                (laptops, email, internet access, computer
                                                labs) should be self-sufficient.

247    Have teachers set up their .pdf's so that Also emailing me 12 one-page .pdf's           Academic Affairs                                   Yes                                                                Forum - # 94
       double sided printing is an option.       seems wasteful.
248    Eliminate gas-powered leaf blowers.       If we're going to pay people to clean up      BFA                                                The gas powered equipment is a labor saving device. Without it
                                                 leaves, they might as well be raking by                                                          the labor costs would significantly increase or the leaves would
                                                 hand, which will reduce noise and fuel                                                           not be picked up. With pick-up storm damage from plugged
                                                 consumption and expenditures.                                                                    drainage would significantly increase.
249    Replace grass with a substrate that does                                                BFA                                                Unrealistic timeframe for payback due to high initial costs.
       not require regular mowing, watering, or
       maintenance.
250    Let’s turn down the AC!                   Having individualized thermostats in the      BFA                                                I believe that this really means turn up the AC. Turning it down
                                                 rooms would be great, and heat could be                                                          would only make it colder. Recommendation: We will respond
                                                 turned down significantly when class isn’t                                                       to areas that are too cold when requested. Please contact the
                                                 in session. Classes are cold in Arntzen                                                          Work Control Center (3420) and we will investigate your area.
                                                 and the ES building Students sit in there                                                        Many of the existing temperature control systems are very old
                                                 wearing their winter jackets the whole time                                                      and we do not have the computer controlled sensors that would
                                                 while cold air is blowing on us.                                                                 indicate that an area is too cold.

251    Why not have classes run all evening as Most classes on campus end by 4ish with Academic Affairs                                           Yes!                                                               Christ 51 -
       well?                                   only a few lectures and labs running later.                                                                                                                           Forum #90
                                               We could nearly double the number of
                                               students here (thus increasing income)
                                               and keep using the same space. Yes, we’d
                                               need more profs and office space, but the
                                               classrooms we have are underutilized.

252    Increase the class size of small classes                                                Academic Affairs                                   Yes                                                                Christ 51 -
       by offering them less often.                                                                                                                                                                                  Forum #90




                                                                                                                  45                                                                                       4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                                    University Response
                                                                                                     Division         Preliminary Potential Savings
                                                                                                                                                                                                                           Suggested
ID #                Reduction Idea                           Additional Information               Responsible to                                                           Division(s)' Response
                                                                                                                      FY09        FY10       Future                                                                           by
                                                                                                    Research
253    Use motion sensing lights in hallways                                                     BFA                                                  This would make work for our shops and ultimately gain a reward
       and classrooms and turn lights off at                                                                                                          in electrical savings. Installation of occupancy sensors in spaces
       night.                                                                                                                                         would be beneficial. New T-8 lighting systems save 40% over the
                                                                                                                                                      older T-12 systems. Retrofit more buildings. Significant capital
                                                                                                                                                      investment. WAG campus lighting is 70% of electrical costs with
                                                                                                                                                      approximately 10% saving on the 70%.

254    Tell the legislature to keep the buildings   Compared to people, or even equipment, BFA                                                        See #75.
       and fund the teaching we are already         new buildings are not as crucial to our
       doing. I know that this is "different        academic mission. Yes we are crowded,
       money" but the legislature has the           but we are operating. And we clearly don't
       authority to shift money and priorities if   have the resources to clean and maintain
       they choose to.                              new buildings anyway. If, in a couple of
                                                    years they want us to take more students,
                                                    then we ask for more buildings. The
                                                    money slated for our new buildings is
                                                    much more than our operating shortfall.



255    Begin a complete overhaul on much of         I've noticed in most departments               Academic Affairs                                   An efficiency team could do this.                                    havensc2 -
       our bureaucratic systems and faculty. I      (especially financial aid) when I've made                                                                                                                              Forum #88
       suspect I an enormous amount of              appointments for advising, faculty can only
       university money is wasted because of        give me general information found on the
       our inefficiencies in this area. Place       web and more often then not leads to a
       'How are we Doing?' cards in each            tedious run a round. Advisors and faculty
       faculty advisor areas.                       should not be so tied down by a
                                                    bureaucracy that they cannot answer my
                                                    questions or get something done without
                                                    talking to five other people first. This is
                                                    very often a huge waste of student and
                                                    university time. The people who can
                                                    answer my questions are the people I
                                                    should be talking to. I suggest looking into
                                                    the UW's general bureaucratic systems. I
                                                    went there my first year and never once
                                                    had to deal with the stressful situations I've
                                                    had here.




                                                                                                                      46                                                                                       4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                                 University Response
                                                                                                     Division      Preliminary Potential Savings
                                                                                                                                                                                                                       Suggested
ID #                Reduction Idea                            Additional Information              Responsible to                                                         Division(s)' Response
                                                                                                                   FY09        FY10       Future                                                                          by
                                                                                                    Research
256    Additional effort should be made to           They should be provided with a hard copy All VPs                                              SA-Directors with staff who have limited or no access to the         Mary Ann
       reach those employees who have no             of the posts on this forum as well as the                                                     internet have developed their own best methods to reach these Armstrong -
       ready access to the internet.                 latest draft of ‘WWU Cost Reduction                                                           employees on a regular basis. However, this is a relevant            Forum #87
                                                     Suggestions’. They should be encouraged                                                       concern given that the current method for collecting anonymous
                                                     to give feedback with the same                                                                suggestions is web-based. Solutions may need to vary and this
                                                     consideration for anonymity as the posters                                                    warrants further discussion.***BFA-CB-Can public access to the
                                                     on this forum.                                                                                internet in Wilson Library help this situation?*This is a great idea
                                                                                                                                                   and we can pursue this idea with information technology.*FM-
                                                                                                                                                   Agree more information needs to be provided to employees that
                                                                                                                                                   do not have a computer, but I have to ask the question - how
                                                                                                                                                   much time can the university afford to collect and correlate data.
                                                                                                                                                   I believe our leaders need to have more face to face time with
                                                                                                                                                   the employees and then the leaders should lead.

257    Across the board, percentage salary           Decision makers should take a look at         BFA                                             EESB 5460 restricts any pro staff increases.
       reductions in the interest of ‘fairness’ is   historical trends over the last 10 - 15 years
       misguided. Over the last 15 years,            such as: 1) The percentage
       exempt staff have consistently received       increase/decrease in classified staff as
       greater percentage increases than             compared to the increase in student
       classified staff. Is it now “fair and         enrollment. 2) The increase/decrease of
       equitable” for classified staff to take an    maintenance and custodial services as a
       equal hit?                                    percentage of FTE per Gross Square Feet
                                                     (GSF) of building space. 3) The
                                                     increase/decrease of wage gaps between
                                                     classified and exempt salaries. 4) The
                                                     increase/decrease of the ratio of exempt
                                                     support positions to classified positions: by
                                                     department as well as overall.

258    Close Shannon Point and lease to              Expensive Research that is duplicated with University                                         This item is deferred to Academic Affairs as it is does not fall   bakensen -
       Skagit Community or use for outreach          other facilities.                          Relations                                          within the mission of University Relations.                        Forum #104
       classes for Navy Base.                                                                   Academic Affairs
259    Mainstream or deactivate Fairhaven            Open academic contract programs are        University                                         This item is deferred to Academic Affairs as it is does not fall   bakensen -
       College and if Fairhaven College cannot       offered at Evergreen State College as well Relations                                          within the mission of University Relations.                        Forum #104
       be closed have them be a cross section        as other places.                           Academic Affairs
       project using prison trustees, homeless
       and troubled youth to facilitate cleaning
       and feeding. College could get national
       recognition for cross section and
       disadvantage population studies.


                                                                                                                   47                                                                                          4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                              University Response
                                                                                                 Division       Preliminary Potential Savings
                                                                                                                                                                                                                   Suggested
ID #                Reduction Idea                          Additional Information            Responsible to                                                         Division(s)' Response
                                                                                                                FY09        FY10       Future                                                                         by
                                                                                                Research
260    Close Hannegan Facility                    In disrepair.                              BFA                                                Sale of the property could provide revenue for other campus
                                                                                             Academic Affairs                                   improvements or the waterfront.

261    Rapidly increase tuition for 5th year      4 years should be enough time to make it   Academic Affairs                                   I'm for this in principal but don't see how it can be done without a bakensen -
       students.                                  through school.                                                                               million exceptions--for large majors, teaching programs, etc.        Forum #104

262    Limit the number of buildings open in the Classes should be held in one building      Academic Affairs                                   AA-Most academic buildings consist of classroom, lab/research     bakensen -
       summer                                    even if enrollment is limited. See forum    BFA                                                and office space. The building remain open during the summer      Forum #104
                                                 #104.                                                                                          because they continue to be used, though less intensely. The
                                                                                                                                                summer months are also the peak period for furniture &
                                                                                                                                                equipment repair/replacement and upgrades to buildings.

263    Either move physical plant closer to       Too much travel time.                      BFA                                                This suggestion is still being evaluated.
       campus or pressure city to put in a stop
       light on Bill McDonald Parkway.
264    Close Carver Pool                          A hole that sucks money.                   BFA                         10,000                 It is planned to be removed in the CV remodel so shut down
                                                                                                                                                early, extremely low use and high maintenance cost.
265    Use existing personnel to interim for VP Interim would strengthen others and save     BFA                                                Interim appointment made.
       BFA such as Maintenance Director.        some dollars.

266    Merge the two largest custodial        If done right would save on equipment,         BFA                                                Savings could result from reduced campus management
       workforces and gardeners into a work   training, and would encompass team                                                                duplication, changing non-team cleaning groups to team
       group that cleans entire Academic Area cleaning and gardening,                                                                           cleaning, and a more efficient use of staff sharing between
       from 5 AM to 8 AM and the cleans                                                                                                         campus areas. Actual savings unknown without study. Best
       housing and grounds from 8am to 1:30                                                                                                     guess is a range from 1 management FTE ( + - 61,000 per yr) up
       pm                                                                                                                                       to 10% reduction in non-FM staff. Do not have quick access to
                                                                                                                                                salary levels for non-FM custodial personnel.
267    Have the SODEXO contract reflect the       Currently SODEXO is one of the largest    BFA                                                 There is currently no reimbursement to the state funded utility
       total cost of their waste stream           waste stream contributors without bearing                                                     expenditures for refuse from the waste stream generated by food
       production.                                the expense of that generation.                                                               service sales on campus. We can say a significant portion is
                                                                                                                                                generated by food services sales , but the exact amount is
                                                                                                                                                unknown. The current refuse expenditures for state funded
                                                                                                                                                facilities and grounds is approximately $122,000 per year.
                                                                                                                                                auxiliary = $210,000




                                                                                                                48                                                                                       4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                           Campus Community Suggestions                                                                                  University Response
                                                                                                 Division         Preliminary Potential Savings
                                                                                                                                                                                                                       Suggested
ID #              Reduction Idea                        Additional Information                Responsible to                                                            Division(s)' Response
                                                                                                                  FY09        FY10       Future                                                                           by
                                                                                                Research
268    Lose the recycling center or demand    This is an extremely subsidized program.       BFA                N/A        N/A         N/A        SA-The Associated Students oversees this program, so this will bakensen -
       near profit.                                                                          Student Affairs                                      be referred for their further review. As background, the               Forum #104
                                                                                                                                                  Recycling Center is an investment in the future and a
                                                                                                                                                  commitment that ties with University strategic directions.
                                                                                                                                                  Students started the recycling center and have prioritized support
                                                                                                                                                  for it through student fees. The Center is continuously looking
                                                                                                                                                  for ways to increase revenues for its product & gain operating
                                                                                                                                                  efficiencies. As the industry continues to move toward more
                                                                                                                                                  recycling & use of recycled product, the economics should
                                                                                                                                                  continue to improve as well. The present economy has brought
                                                                                                                                                  a reduction in money from the sale of recycled items and in some
                                                                                                                                                  cases, requires paying to recycle. However, it has been
                                                                                                                                                  determined that recycling is not only the sustainable thing to do, it
                                                                                                                                                  costs less than land filling. Statistics are available to support this
                                                                                                                                                  endeavor.***BFA-Requires analysis to determine if sale of
                                                                                                                                                  recyclables will cover costs of recycling operation, currently 1
                                                                                                                                                  FTE + 15-18 paid student staff + equipment. Estimated 3800lbs
                                                                                                                                                  of recycling collected daily. Unknown cost of disposing through a
                                                                                                                                                  trash collector. FY08 trash collections cost $358,000. Trashing
                                                                                                                                                  recyclables not in line with WWU goals and philosophy. Better
                                                                                                                                                  option and possible savings is to review trash collection costs,
                                                                                                                                                  encourage more recycling. Preliminary analysis indicates the
                                                                                                                                                  Recycle Center is recovering all costs and operating with a
                                                                                                                                                  surplus while providing a valuable service to WWU and
                                                                                                                                                  leadership within the public community. Also see #72.

269    Move faster on energy saving measures Adequately fund the control shop so that        BFA                                                  Reduction idea is not clear. Numerous capital projects are
       on campus with capital money being    utilities can show substantial savings.                                                              currently underway.
       used for reasonable paybacks.

270    Work closer with WCC so that WWU       Students are now facing class constraints      University                                           This item is deferred to Academic Affairs as it is does not fall    bakensen -
       students can take GUR's at Whatcom.    because they have to work to meet              Relations                                            within the mission of University Relations.                         Forum #104
                                              increased tuition. By increasing flexibility   Academic Affairs
                                              and coordinating with WCC more off hour
                                              courses would be available. If WCC has
                                              any additional capacity we should be
                                              working with them to decrease overall
                                              costs to the state for lower division
                                              courses.



                                                                                                                  49                                                                                          4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                    University Response
                                                                                                    Division         Preliminary Potential Savings
                                                                                                                                                                                                                          Suggested
ID #                Reduction Idea                           Additional Information              Responsible to                                                           Division(s)' Response
                                                                                                                      FY09        FY10      Future                                                                           by
                                                                                                   Research
271    Restructure BS degrees so that most are      Why do we have to use college for          Academic Affairs                                      Better to assess departments and colleges in terms of their time bakensen -
       3 year programs omitting political and       partisan political positioning? Most                                                             to degree. Most Chairs don't even evaluate time-to-degree data. Forum #104
       social engineering classes. Intensifying     students roll their eyes at some of the PC
       the curriculum streamlining the "well        classes. They get it already! Most of the
       roundedness" of higher ed.                   PC classes have glazed over participation.

272    Radically increase student involvement       They are capable and they are our future.   Student Affairs    Continuing                        SA-Good suggestion. We will continue to look at this. Many           bakensen -
       in University Operations. Most of them                                                                      efforts                           student employees in Student Affairs fill roles in which they gain   Forum #104
       underachieve in their work study                                                                                                              valuable work and leadership experience, including peer roles.
       positions. Tie their performance to their                                                                                                     Directors have been encouraged to continue to fully tap this
       degree completion. Make them real                                                                                                             important resource to ensure full utilization and educational
       leaders and participants with real                                                                                                            opportunity.
       consequences. Even the prisons
       increase the competency of the
       population by making them responsible
       for their environment.
273    Take a hard look at whether we should        While this is a complex far reaching topic, Student Affairs    N/A          N/A       N/A        Many areas within the division used to be state funded and have Concerned -
       continue the practice of subsidizing         it is clear from the state funded point of                                                       shifted to student fee dollars, etc. over time. True auxiliaries don't Forum #103
       campus self-sustaining activities with       view that stopping these subsidies would                                                         receive state funding, and in fact contribute through the ASA fee
       state funds.                                 significantly resolve short falls in some                                                        and other budget allocations to state functions (e.g. Bookstore,
                                                    areas and could re-direct state funded                                                           University Residences, Viking Union/Student Activities, Health
                                                    reductions. See Forum #103 for examples                                                          Center, Prevention & Wellness).
                                                    and much more info.

274    Recombine colleges of humanities and         Saving at least one dean's salary and       Academic Affairs                                                                                                          helfgott -
       social sciences with the sciences-i.e. re-   support staff. (Up to 4-5 hundred thousand                                                                                                                            Forum #84
       establish the old College of Arts and        per/year I am told) This would also greatly
       Sciences.                                    reduce duplication on college committees,
                                                    etc.




                                                                                                                      50                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                              University Response
                                                                                                  Division      Preliminary Potential Savings
                                                                                                                                                                                                                     Suggested
ID #                Reduction Idea                            Additional Information           Responsible to                                                        Division(s)' Response
                                                                                                                FY09        FY10       Future                                                                           by
                                                                                                 Research
275    Eliminate the Teaching and Learning                                                   Academic Affairs                                   The Teaching/Learning Academy will see budget reductions         helfgott -
       Academy and other non-teaching                                                                                                           under current budget reduction scenarios and, like all other     Forum #84
       'centers' on campus, especially those                                                                                                    programs, will be "on the table" for further reduction. However,
       that pander to current academic fads.                                                                                                    the TLA, with a halftime Director, does generat student credit
                                                                                                                                                hours (SCH) through the internships it offers for Communications
                                                                                                                                                students and is, therefore, directly involved in instruction. In
                                                                                                                                                addition, we have found that the budget crisis has made the TLA
                                                                                                                                                more important since more students, faculty and staff have
                                                                                                                                                needed a resource and structure for discussing teaching,
                                                                                                                                                learning, and the crisis itself. The TLA, for instance, helped
                                                                                                                                                create the University Forum and has recently focused discussion
                                                                                                                                                issues of sustainability and cost-saving for the university.
                                                                                                                                                Consequently, we expect its services to be more necessary to
                                                                                                                                                the University in the coming year.

276    Eliminate all administrative positions on     Then let's start working on non-academic BFA                                               No cost savings to change titles.
       campus that contain the word "vice."          job titles that contain the words "assistant"
       Let's go back to Provost, Deans of            and "associate." Administrative bloat has
       Students, Business Managers, etc. .           been outrageous on our campus for the
                                                     past two decades. This may be an
                                                     opportunity to reduce it.

277                                             This would also make a statement to the
       Look seriously at the costs of the football                                            Student Affairs                                   Intercollegiate athletics fundraises a good share of its operating   helfgott -
       and other inter-collegiate athletic      larger community concerning the purpose                                                         dollars and receives S&A fees allocated by student committee.        Forum #84
       programs. Playing games can certainly    of the university in our state. This                                                            With the elimination of the football program in January, the         dougc -
       occur on the club level without the      suggestion comes after reading in today's                                                       Athletics budget will become solvent. Both intercollegiate           Forum #59
       expenses of long distance travel and     paper that U Dub just hired an                                                                  athletics and strong intramural/sport club programs are important
       coaches salaries.                        "ASSISTANT" Coach at a 350,000 per                                                              to the institution as a whole. See #116.
                                                year salary.
278    What about the athletic department?      What about all the money they get for their Student Affairs                                     See #116 & #277.                                                     engeng -
                                                travels? Can they take the bus instead of                                                                                                                            Forum #83
                                                paying gas for the students? Anything else
                                                they can cut back on?
279    Any incentive for the departments to cut I think some see the importance of the        BFA
       back on anything, lights, etc?           budget cut but old habits are hard to break
                                                and if there was some sort of an incentive
                                                they may be more willing to participate. It's
                                                not their money they're spending.




                                                                                                                51                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                                University Response
                                                                                                  Division        Preliminary Potential Savings
                                                                                                                                                                                                                        Suggested
ID #                Reduction Idea                           Additional Information            Responsible to                                                          Division(s)' Response
                                                                                                                  FY09        FY10       Future                                                                            by
                                                                                                 Research
280    Are all petty cash reimbursements            Some of these expenses may seem a little BFA                                                  Expenditure freezes have resulted in curtailment of much of
       coming through necessary?                    unnecessary. I don't want to cut the fun out                                                  these types of expenditures. It is up to individual departments to
                                                    of everything but if we're talking about                                                      establish stricter guidelines on expenditures within existing
                                                    cutting programs back, then maybe we                                                          policies.
                                                    don't need to have the university buying us
                                                    pizza. I think priorities are a bit off.

281    Save money by decreasing natural gas         See Forum #82 for examples and technical BFA                                                  This suggestion is still being evaluated.
       utilization with the use of heat exchange    info.
       to preheat cold water.
282    Increase steam plant efficiency by using     Current steam plant efficiency is about 72 BFA                                                This suggestion is still being evaluated.
       air- to- water heat exchanger installed in   – 75%. It is possible to increase up to 25%.
       an existing exhaust fan ducting.             See Forum #82 for more technical info.

283    Switch from a quarter system to a         Some years back the University of          Academic Affairs                                                                                                           Paul Piper -
       semester system to save money.            Montana switched to a semester system                                                                                                                                 Forum #77
                                                 specifically to save money, and it worked.
                                                 I also think that semesters allow both
                                                 professors and students an opportunity to
                                                 delve more deeply into the subject matter.
                                                 A move in this direction could enhance
                                                 education.
284    Does it really cost $3,705,000 annually If this is not a possibility, maybe make the BFA                 N/A        N/A         N/A        SA-Yes, the fee is set at a level to support the Recreation Center patterj8 -
       to maintain Wade King Recreation          Rec Center fee optional and apply a        Student Affairs                                       at the level desired by students. Initially, the fee was set at a level Forum #53
       Center ?? ($95 per quarter x 3 quarters x separate temporary "academic services                                                            that would allow an operating reserve fund to be funded. Once
       roughly 13,000 students). Maybe some fee" to help make-up the budget shortfall.                                                            that was funded, student fee increases have been held down to
       of the unused "extra" funds received                                                                                                       the level necessary for inflationary costs. Student fee revenue
       from this fee could be re-allocated to                                                                                                     totals approximately $3.7 M per year. Annual bond payments for
       academic services that all students                                                                                                        the facility are $1.8 million, plus $250,000 is put into a separate
       actually use.                                                                                                                              fund each year as required by bond covenant for long term
                                                                                                                                                  renewal and replacement of the facility. The remaining funds are
                                                                                                                                                  used for operating costs which include personnel (including
                                                                                                                                                  nearly $370,000 in student wages), utilities, supplies, annual
                                                                                                                                                  maintenance and equipment, insurance, etc. Students initiated
                                                                                                                                                  and voted to assess this mandatory fee, and students serve on
                                                                                                                                                  an advisory committee to help set rates and associated program
                                                                                                                                                  levels. Some program offerings have been chosen that would
                                                                                                                                                  benefit students who may choose not to work out regarding their
                                                                                                                                                  specific health/wellness needs. Examples include the nutritionist
                                                                                                                                                  who serves all students, and health analysis tools and
                                                                                                                                                  consultations.

                                                                                                                  52                                                                                          4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                  University Response
                                                                                                   Division        Preliminary Potential Savings
                                                                                                                                                                                                          Suggested
ID #               Reduction Idea                          Additional Information               Responsible to                                                           Division(s)' Response
                                                                                                                   FY09        FY10       Future                                                             by
                                                                                                  Research
285    A tremendous amount of savings could       The greatest benefit is that in-network calls Academic Affairs                                   Switching costs too high for current crisis.          huitemp -
       be attained by switching to a voice over   would be free, and long distance calls                                                                                                                 Forum #54
       IP phone system instead of traditional     could be significantly less pricy than what
       land lines.                                the phone company charges. Employees
                                                  and students would see no difference in
                                                  the quality of service or usage, although
                                                  new phone units would likely be
                                                  necessary.
286    Several departments on campus offer        This would reduce costs by requiring fewer Academic Affairs                                                                                            huitemp -
       courses in their majors that are           instructor hours (since those types of                                                                                                                 Forum #55
       extremely similar. For example, many       classes are rarely filled to capacity), and
       majors have general "how to do             reducing classroom usage (which saves
       research" classes that are required for    energy costs).
       accreditation, but are general enough
       that they could apply to students outside
       that major as well. Money could be
       saved by identifying such similar
       courses, and then grouping them into
       one.
287    Isn't Bruce Shepard being paid more       An easy but unlikely way to save money         BFA                                                Salaries are market driven.
       than our last president?                  would be to reduce his pay to whatever the
                                                 last president's pay was.
288    Has anyone looked into how much            I don't think we have the same problem as Academic Affairs                                                                                             olsone22 -
       coaches are paid here?                    University of Washington does/did, where                                                                                                                Forum #56
                                                 their football coach is/was paid more than
                                                 their president, but someone should look
                                                 into that. Western isn't known for its sports,
                                                 its known for its artists.

289    Western should sell the Armory ASAP if The scene shop has completely moved to BFA                                                           This suggestion is still being evaluated.
       that isn't in the works already.       its new location, so the Armory is
                                              unnecessary.




                                                                                                                   53                                                                             4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                           Campus Community Suggestions                                                                                    University Response
                                                                                                   Division         Preliminary Potential Savings
                                                                                                                                                                                                                            Suggested
ID #               Reduction Idea                          Additional Information               Responsible to                                                            Division(s)' Response
                                                                                                                    FY09        FY10       Future                                                                              by
                                                                                                  Research
290    For university travel, employees should    I believe that employees are REQUIRED BFA                                                         This option is now available through Easy Biz. See Travel
       be allowed to book their own tickets       to book air travel through Bellingham                                                             Department for guidelines.*** Currently, employees may book
       online and be reimbursed by the            Travel Agency. I'll bet that 90% of the time                                                      their own tickets online through the airline, if they use a corporate
       University, if they are able to find a     a better deal can be found online than via                                                        travel card, thus allowing the potential for savings in this request.
       cheaper airfare than the agency can        a traditional agent.                                                                              There is no way to confirm potential savings for past trips,
       offer.                                                                                                                                       booked through a traditional travel agency. Potential savings
                                                                                                                                                    created by employee ability to use personal credit card, might be
                                                                                                                                                    countered by ticket expense loss due to inability to
                                                                                                                                                    change/transfer or refund the types of tickets purchased.

291    Generate some of our own power at the      A prof in the engineering department, or   Academic Affairs                                       Collecting and distributing the energy would be a very formidable Lloyd -
       rec center by attaching a device to the    environmental science/computer science                                                            problem.                                                          Forum #58
       exercise bikes that generates power        department could give upper level students
       when people used them.                     an assignment to create a device to attach
                                                  to the exercise bikes and generate power.
                                                  Students can learn, and we can also
                                                  benefit from creating our own power.

291    Generate some of our own power at the      A prof in the engineering department, or   Academic Affairs                                       BFA-This suggestion is still being evaluated.***AA-Collecting and
       Rec Center by attaching a device to the    environmental science/computer science BFA                                                        distributing the energy would be a very formidable problem.
       exercise bikes that generates power        department could give upper level students
       when people used them.                     an assignment to create a device to attach
                                                  to the exercise bikes and generate power.
                                                  Students can learn, and we can also
                                                  benefit from creating our own power.

292    Encourage community members to             There is a wealth of talent that is willing to Academic Affairs                                   UR-welcomes the opportunity to serve as a conduit to make         goldfog -
       contribute to the academic experience of   contribute time, mentoring, lectures,          University                                         contributions of time, talent and treasure by members of the      Forum #60
       the students. WWU needs the                money and expertise. Yet when                  Relations                                          community a reality for programs at Western. It also welcomes
       community and the community needs          professionals try, the roadblocks are                                                             the opportunity to strengthen relations with the community and to
       WWU.                                       formidable. Many of these folks would                                                             foster two-way communication. These efforts have been a
                                                  provide content, lecture, mentor for free, in                                                     priority of the new Vice President for University Relations since
                                                  fact many would contribute more money                                                             his arrival on January 5th.
                                                  for the honor. WWU needs to take a hard
                                                  look at community relations, and stop
                                                  pretending that communication is
                                                  adequate.




                                                                                                                    54                                                                                          4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                University Response
                                                                                                 Division        Preliminary Potential Savings
                                                                                                                                                                                                                  Suggested
ID #               Reduction Idea                           Additional Information            Responsible to                                                         Division(s)' Response
                                                                                                                 FY09        FY10       Future                                                                       by
                                                                                                Research
293    What if we had quarter-long and year        Instead of cutting budgets on special      BFA                                                See #22 & #52.
       long competitions amongst buildings and     interests groups such as clubs and sports,
       dorms as incentive to promote               it seems as if there should be more of a
       conservation? I believe Western has a       campus-wide effort towards cutting costs.
       strong enough community that we could       By conserving energy, we can save a lot of
       come together and become more               money rather than just jacking up tuition.
       efficient.
294    The best way to save economically is        Western has already implemented some of BFA                                                   SA-University Residences, the Recreation Center, the Viking        linrote -
       also to save environmentally. Grist ran a   these changes, but we could do so much Student Affairs                                        Union, Facilities Management and the Office of Sustainability      Forum #63
       series this summer about how                more. Contests to reduce impact could be                                                      collaborate regularly on ways to reduce environmental impacts
       universities around the country cut down    between dorms or departments. Inter-dorm                                                      and reduce use of resources. Some of these don't produce
       on their environmental impacts and          contests could be who can use the least                                                       immediate savings that will help with the current budget cuts, but
       drastically slashed their costs.            amount of energy in one month. See                                                            are still important long-term investments.***BFA-The WWU
                                                   Forum #63 for examples.                                                                       Office of Sustainability's "Residence Resource Awareness
                                                                                                                                                 Program" holds a inter-dorm waste conservation challenge
                                                                                                                                                 known as the "Go For the Green" contest. In its second year,
                                                                                                                                                 students have accomplished an average 22% reduction in
                                                                                                                                                 electricity cost alone in Jan. and Feb. 09. This program is funded
                                                                                                                                                 by University Residences. "Go for Green" has inspired the
                                                                                                                                                 Sustainability Office's 10x10 Proposal which can be found in V.P.
                                                                                                                                                 BFA Budget Reduction Proposals on the web.

295    I agree with converting classes to higher   I'm concerned about the potential of upper Academic Affairs                                                                                                    linrote -
       credit amounts (many classes are            division classes being cut because there is                                                                                                                    Forum #65
       disproportionately credited, either too     no one to teach them or there are not
       high or too low for the corresponding       enough students enrolled, which could
       workload), but be wary of which classes     completely throw off my ability to graduate.
       you cut.                                    If you're cutting classes, do it on a case-by-
                                                   case basis so the professors and students
                                                   have enough time to respond and/or find
                                                   alternatives.




                                                                                                                 55                                                                                      4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                  University Response
                                                                                                   Division        Preliminary Potential Savings
                                                                                                                                                                                                                     Suggested
ID #               Reduction Idea                          Additional Information               Responsible to                                                          Division(s)' Response
                                                                                                                   FY09        FY10       Future                                                                        by
                                                                                                  Research
296    Are Viqueen Lodge or Lakewood             I know that Viqueen Lodge is maintained Student Affairs         N/A        N/A         N/A        These facilities are not supported by state dollars, but are    daya4 -
       actually profitable or costly to the      by volunteers but that is the extent of                                                           programs supported by students through student Services &       Forum #66
       school? If they aren't making money,      information that I know about it (maybe                                                           Activities fees and fees for service (based on usage.) The
       they should be closed temporarily until   proof that not many people know it is even                                                        Viqueen Lodge is in use almost daily from April through
       WWU has more money to spend. I            there).                                                                                           September by the Outdoor Center, various students groups, and
                                                                                                                                                   members of the University community. The Associated Students
                                                                                                                                                   provide approximately half of the $5,000 per year budget, while
                                                                                                                                                   the other half comes from user fees. All maintenance is
                                                                                                                                                   performed by volunteers. This venue provides a rich immersion
                                                                                                                                                   into a unique environment of the NW. Lakewood is utilized by
                                                                                                                                                   1000's of students every year who are involved in Physical
                                                                                                                                                   Education Classes, competitive sailing, and recreational
                                                                                                                                                   endeavors both on and off the water.
297    It would be beneficial to all of us to   One way to generate revenue that has        Academic Affairs                                                                                                       brownl32 -
       stress revenue increases as well as cost been quite successful in other Universities BFA                                                                                                                    Forum #67
       savings.                                 is partnering scientists with a Technology
                                                Transfer organization would allow for the
                                                beginnings of a revenue based upon
                                                patents and licensing agreements. Simple
                                                academics (earning grants, publishing,
                                                etc...) needs to be adapted to our current
                                                economic environment through Tech
                                                Transfer as a model for today's
                                                Universities.

298    Save electricity costs by turning off desk If a long work day is 10 hours, that is 14  BFA                                                  This suggestion is still being evaluated.
       computers, monitors and printers when hours per work day that a user's computer,
       not in use.                                monitor and printer can be turned off, plus
                                                  weekends. A ten hour, five day work week
                                                  (10*5)=50 hours; Hours in a week
                                                  (7*24)=168 hours; Computer, monitor,
                                                  printers off hours in a week (168-50) 118
                                                  hours; Percentage of electricity cost
                                                  savings per week (118/168)*100=70%

299    There are several changes that HR         Temporary suspension of (paid)                 BFA                                                Sabbaticals and faculty pay are contractually driven. Cyclic
       could make that would save money.         sabbaticals; temporarily cut most staff to                                                        schedules should be based on operation necessity.
                                                 1/2 time for the month of August; wait on
                                                 granting of faculty 'merit' pay until budget
                                                 improves.


                                                                                                                   56                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                                    University Response
                                                                                                      Division        Preliminary Potential Savings
                                                                                                                                                                                                                       Suggested
ID #                Reduction Idea                             Additional Information              Responsible to                                                           Division(s)' Response
                                                                                                                      FY09        FY10       Future                                                                       by
                                                                                                     Research
300    Close the university for last week of         i.e., cut most staff to 3/4 time for the month BFA                                               Function and operational impact analysis should be done in
       December.                                     of December.                                                                                     decision making.
301    Establish incentives for faculty/staff to                                                    BFA                                               No short term cost savings. Also see #145, #31 & #184.
       retire early and/or cut back to 1/2 time.

302    Reevaluate low enrollment courses.          If faculty/departments wish to continue to Academic Affairs                                        We are doing this.                                               Stefan -
                                                   offer these courses then increase teaching                                                                                                                          Forum #70
                                                   loads accordingly.
303    Eliminate sports field night-time lighting.                                            Academic Affairs                                        We need to use the fields we have--that means lighting them at   Stefan -
                                                                                                                                                      night.                                                           Forum #70
304    The Banner data management system             Reports aren't available on-screen and        Academic Affairs                                                                                                    brachc -
       creates an inordinate amount of paper         must be printed. Every time a report is                                                                                                                           Forum #72
       and printing waste. Can someone find a        printed, the system also prints at least one,
       way to fix this? It's such a waste!           and sometimes three, pages of (useless)
                                                     acknowledgement that it printed the job.

305    Why are dorm windows open when it is                                                     Academic Affairs                                                                                                       Strebes -
       winter. It is freezing!                                                                                                                                                                                         Forum #74
306    In the past, Western published the        I don't know how much this would save in Academic Affairs                                            E-catalogue will solve this.                                     luke - Forum
       University catalog once every two years - printing costs but feel it is worth exploring.                                                                                                                        #25
       instead of every year.
307    How about not printing the WWU catalog                                                   Academic Affairs                                                                                                       maryann -
       at all - just having an online version??                                                                                                                                                                        Forum #35

308    Make more promotions from within the          Another benefit to an increase in internal   BFA                                                 Internal hire policy in place. Addressing in new Recruitment
       university. Searches cost us quite a bit in   promotions is staff retention--rewarding                                                         policy.
       terms of money and time. Filling              excellent job performance with
       openings from our existing ranks would        advancement, like the business world.
       address the issue of relieving staff who      When promotions are from within, the
       are doing two jobs, and would save a          training time required by a new person is
       significant amount of money if we did         also nixed as a local will surely know our
       not conduct regional or national              campus culture and policies, and may
       searches.                                     even already know how to do that
                                                     particular job.




                                                                                                                      57                                                                                       4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                University Response
                                                                                                 Division        Preliminary Potential Savings
                                                                                                                                                                                                                     Suggested
ID #               Reduction Idea                         Additional Information              Responsible to                                                          Division(s)' Response
                                                                                                                 FY09        FY10       Future                                                                          by
                                                                                                Research
309    This has to do with our energy            Benefits: less heating and cooling costs     BFA                                                ECO roofs are great until you have a leak. They are very high
       consumption and the initial outlay could  (12 inches of soil with ground cover                                                            maintenance and expensive when that happens. You must
       be expensive but if you look at the five  planted insulates the roofs better), the                                                        remove all of that material down to the roof envelope and NOT
       and ten year savings . . . well worth it  impervious surface of the building is                                                           damage it to find the leak. The building and roof must be
       AND will increase our sustainability      countered by the ECO-roof, the plants                                                           designed to handle all of the extra dead material weight and also
       focus. Install ECO-roofing on flat roofs  provide CO2 processing to decrease the                                                          be able to hold ALL of the materials to any specific point and be
       on campus.                                carbon footprint of the building and                                                            piled up when you have a leak. Included must be the weight of
                                                 Chicago was able to not add on or build a                                                       any material handling equipment to the building structure.
                                                 new storm water cleansing system. Many                                                          Heavily labor and special material handling expensive.
                                                 of these projects were partially to
                                                 fully funded through grants. And who
                                                 knows maybe the design could be done by
                                                 a student group! Twice the benefit!!!
310    Solar Panels on the flat roofs to         Also consider looking at solar panel         BFA                                                The building and roof must be designed to handle all of the extra
       generate electricity. The experiment at   collectors from other countries; there is a                                                     dead material weight and also be able to hold ALL of the
       the VU is a great start but more could be company in Germany owned by US                                                                  materials to any specific point and be piled up when you have a
       done. Again a large capital outlay in the Citizens who have developed a more                                                              leak. Included must be the weight of any material handling
       beginning and again -- grant funds could efficient energy collection system from the                                                      equipment to the building structure. Heavily labor and special
       be available.                             sun, i.e., works on overcast days that                                                          material handling expensive.
                                                 would be worth investigating The added
                                                 benefit is whatever electricity generated
                                                 that was not needed on campus could be
                                                 sold back to PSE to cover the cost of
                                                 natural gas to run the boilers in the steam
                                                 plant.
311    Look at programs that are being offered                                                Academic Affairs                                   Yes--we should reduce programs.                                     aeirlh -
       because they always have been, but                                                                                                                                                                            Forum #28
       really don’t have enrollment to justify
       their existence.
312    This will take a huge paradigm shift but WSU decades ago started working with a Academic Affairs                                                                                                              aeirlh -
       what if the state institutions started    school in Oregon and Idaho for specialty                                                                                                                            Forum #28
       working together. Eastern has the best programs in their DVM program. Small
       degree program in X and Central and       enrollments at all three institutions turned
       Western’s programs are just OK.           into decent size classes. The courses were
       Transfer those students and faculty and offered all the same semester; students
       resources to the school with the best     paid tuition to their home institution but
       programs and vice-versa.                  took the courses on the other campuses. It
                                                 involved moving away for one quarter to
                                                 gain the subject matter expertise.



                                                                                                                 58                                                                                       4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                                     University Response
                                                                                                       Division        Preliminary Potential Savings
                                                                                                                                                                                                                         Suggested
ID #                Reduction Idea                              Additional Information              Responsible to                                                         Division(s)' Response
                                                                                                                       FY09        FY10       Future                                                                        by
                                                                                                      Research
313    Are food wastes composted by Dining             If not they should be and what compost       Student Affairs                                    Yes. UDS is one of the largest composting food recyclers in       aeirlh -
       Services?                                      the institution doesn’t need for it’s own use                                                    Whatcom County. A trayless program has been instituted in the     Forum #28
                                                      could be sold possibly even to                                                                   residential dining commons for weekends, and on other
                                                      GrowSource out on the Hannegan.                                                                  scheduled days, students are encouraged to eat trayless. All
                                                                                                                                                       food scraps and kitchen wastes are composted reducing use of
                                                                                                                                                       kitchen garbage disposals by 98%; fryer oil is recycled,
                                                                                                                                                       cardboard, glass, plastic, aluminum, tin and paper is recycled;
                                                                                                                                                       napkins used are made from recycled products.
314    I calculated that if the 10 - 18 credits for   Many institutions charge by the credit.      Academic Affairs                                                                                                      aeirlh -
       x price was increased to 12 – 18 for           AND significant fees (up to $150 per credit                                                                                                                        Forum #28
       10,000 students the additional revenue         for some classes) are added when cost to
       at the current tuition rate would be in the    deliver is higher than the typical classroom
       neighborhood of $3,500,000. But if the         lecture course. One institution even has a
       flat fee for x to y credits was done away      different basic tuition rate for different
       with completely I'm confident that the         programs: i.e., pre-law, pre-med, etc.
       increased tuition would be significantly       Additional fees are charged for weekend
       higher. Yes --- that places more burdens       seminars presented by subject matter
       on the student and their families for the      experts outside the institutions faculty
       cost of tuition. But the practice is not       base. These seminars provided real world
       unusual.                                       experience and application to what he was
                                                      learning in the program AND introduced
                                                      him to the industry network.

315    In the HEC Board’s Strategic Plan the          WSU’s response was to assess which            Academic Affairs                                                                                                     aeirlh -
       universities were challenged to provide        programs had the most non-completions                                                                                                                              Forum #28
       degree completion programs to students         and offer DISTANCE LEARNING
       who had not completed their degrees.           opportunities to their former students.
       WWU’s response was to make                     Eight programs were identified by May of
       readmission to the institution easier. Is      2008 with the plan for all to go live through
       Western's plan the most economical and         Distance Delivery Methods:
       the most efficient?                            correspondence, online, polycom,
                                                      telecourse, etc. this fall. Students leave
                                                      school for a reason; either cost or “life
                                                      happens.” Five years later they may be
                                                      married with children, have a job a
                                                      mortgage, etc. They can’t uproot and move
                                                      back to Bellingham.




                                                                                                                       59                                                                                      4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                 University Response
                                                                                                  Division        Preliminary Potential Savings
                                                                                                                                                                                                       Suggested
ID #               Reduction Idea                          Additional Information              Responsible to                                                          Division(s)' Response
                                                                                                                  FY09        FY10       Future                                                           by
                                                                                                 Research
316    The HEC Boards Strategic Plan also          Despite what some people want to believe Academic Affairs                                                                                          aeirlh -
       pointed out that Washington state is the   statistics indicate that there is NO                                                                                                                Forum #28
       largest importer of workers with degrees   decrease in the knowledge gained by the
       in computer science, communications        student in courses delivered via distance
       and engineering and the 38th producer      learning methods. What research has
       of those degrees. I believe we should      shown is that is not a learning method for
       look at how we can increase enrollment     everyone – some people need the face-to-
       in those areas both by offering courses    face interaction and structure.
       at night, satellite campuses and via
       distance learning.

317    Convince the State to not allow the UW    With budget cuts and Western’s                Academic Affairs                                                                                       aeirlh -
       to start a new College of Environmental   internationally recognized programs at                                                                                                               Forum #28
       Science.                                  Huxley it just doesn’t make sense to
                                                 duplicate something 90 miles away. Use
                                                 some of those State funds to increase the
                                                 resources at Huxley to accommodate more
                                                 students.
318    I would highly encourage everyone on      The first portion states the problems and     Academic Affairs                                                                                       aeirlh -
       the budget committee to read Thomas L. can be pretty depressing. The last portion                                                                                                              Forum #28
       Friedman’s latest book, Hot, Flat and     addresses real life solutions; it is
       Crowded: Why We Need a Green              inspirational and I believe can help
       Revolution – And How It Can Renew         everyone involved in these budget
       America.                                  deliberations develop a mind set for
                                                 problem solving “outside the box.”
319    Put in sensor lighting in the classrooms. I know it would cost money to install         BFA                                                This suggestion is still being evaluated.
       When I take evening classes in the        these, but in the long run, we might save a
       Comm. facility, I notice many empty       little too. Or consider installing these into
       classrooms with the lights on, well into  the new Comm Science & Disorders
       the evening hours.                        building on south campus.




                                                                                                                  60                                                                           4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                                University Response
                                                                                                    Division      Preliminary Potential Savings
                                                                                                                                                                                                                        Suggested
ID #                Reduction Idea                           Additional Information              Responsible to                                                        Division(s)' Response
                                                                                                                  FY09        FY10       Future                                                                            by
                                                                                                   Research
320    The UW president has a salary                It seems to me that one could actually go    BFA                                              Salaries are market driven.
       somewhere in the ballpark of $900,000.       an entire year completely without salary
       I would not be surprised that the            and still maintain a comfortable lifestyle
       individuals making up Western's              (because of accumulated earnings from
       administration make absurd salaries as       the exorbitant salaries from past years).
       well. Therefore, I do not think it would     Just think, if $900,000 was saved in
       be unreasonable to reduce the salaries       salaries, that would make up for almost
       of those individuals due to the recent       three-fourths of the recent $1.3 million
       budget reduction.                            budget cut. The mayor of New York and
                                                    multiple governors have gone without a
                                                    salary because they are independently
                                                    wealthy and want to do their part to save
                                                    money for their state. Why not have an
                                                    administrator or a few do that to save
                                                    money for their university.

321    What about those who are officially           Does it hurt us? Does it take opportunity BFA                                                There is a cost savings to the university to re-hire experience
       retired, collecting a full retirement from    away from others to find employment? Is it                                                   WWU employees.
       the State, AND collecting a full-time         necessary? Is it a significant factor at
       salary from WWU? I know in the past,          WWU? I remember when K12 started
       we've had some folks actually collecting      hiring back retired teachers during the
       2 retirements + their full-time WWU           teacher shortage, there was a lot of
       salary. Is it an extra burden? If so, how     controversy over it, and a surge of
       much?                                         teachers retiring earlier than they
                                                     otherwise had planned so they could get
                                                     hired back right away and reap the extra
                                                     financial benefits (which undermined the
                                                     state's effort).
322    Eliminate all university travel, unless it is                                            BFA                                               State restrictions on travel and University travel restrictions are
       part of an external grant that specifies                                                                                                   now in place and are resulting in significant cost
       the particular travel and would involve                                                                                                    savings.***Travel restrictions are in place and each VP has their
       no use of state funds.                                                                                                                     own restrictions; there will likely be very limited state-funded
                                                                                                                                                  travel until restrictions have been lifted.
323    Take a look at the staffing of the                                                        BFA                                              This suggestion is still being evaluated.
       Facilities Management Department from
       top to bottom. This could be an area
       where some sensible reductions could
       be made.




                                                                                                                  61                                                                                         4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                 University Response
                                                                                                   Division       Preliminary Potential Savings
                                                                                                                                                                                                                      Suggested
ID #               Reduction Idea                            Additional Information             Responsible to                                                         Division(s)' Response
                                                                                                                  FY09        FY10       Future                                                                          by
                                                                                                  Research
324    Take a look at all satellite campuses and    Along the same lines, take a look at the   Academic Affairs                                                                                                       maryann -
       departments. Are they absolutely             Extended Education and Summer                                                                                                                                     Forum #33
       necessary in these times of budget           Programs Department. Could we make
       shortfall? If they are only serving a        some reductions in staffing and programs
       very very limited number of students         in this area?
       they should be eliminated.
325    It seems a bit absurd for the State to say   We need to reconsider what are our           BFA                                              See #75.
       we need to painfully cut our operating       WANTS and our NEEDS. It should now be
       expenses when they have just given us        reconsidered a WANT, whereas before it
       tens of millions of dollars to remodel       was considered to be a NEED. It has been
       Miller Hall. Yes, under normal               (and still is) working effectively. Can you
       circumstances, the remodel should be         imagine the adverse effects we all will
       completed. But these are not normal          experience if we feel significant painful
       circumstances and when the funds were        budget cuts in every department and yet
       approved by Olympia the future shortfall     watch tens of millions of dollars in remodel
       was not foreseen. I understand there are     expenses pouring right out in front of us?
       35-50 Million Dollars of funds allocated
       by the State to WWU for the Miller Hall
       remodel. I understand the funds were
       under somebody's accounting column
       called "Capital Funds" but they still came
       from Olympia just like our other columns
       we use for various "Operating
       Expenses".

326    No longer use receipts for campus                                                       Student Affairs                                    Patrons using meal plans do not generate receipts. Good             Danica -
       dining halls; it is an unnecessary                                                                                                         suggestion, however the generation of receipts is an audit/fiscal   Forum #36
       expense. Instead, allow students to                                                                                                        control requirement for cash payments.
       check balances online- this makes it
       even more accessible so that they can
       check it from any location and at any
       time.
327    Increase the cost to park on campus - it                                                BFA                                                Parking rates are negotiated as part of union contracts and
       will force more students to use public                                                                                                     cannot be raised without that process. Fees may be raised and
       transportation, therefore less pollution                                                                                                   the Parking and Transportation Advisory Group is examining that
       will be emitted and the University will                                                                                                    possibility.
       have more revenue. Increase parking
       ticket fees




                                                                                                                  62                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                                               University Response
                                                                                                  Division       Preliminary Potential Savings
                                                                                                                                                                                                                   Suggested
ID #                Reduction Idea                            Additional Information           Responsible to                                                        Division(s)' Response
                                                                                                                 FY09        FY10       Future                                                                        by
                                                                                                 Research
328    Charge 2, 5, or even 10 cents per page                                                 Academic Affairs                                                                                                     Danica -
       to print on the school computers. This                                                                                                                                                                      Forum #36
       would reduce the amount of paper used
       by cutting down on hasty printing.

329    Add meters to the campus residences                                                    Student Affairs                                    Campus residential buildings are separately metered. In           Danica -
       so that students are charged based off                                                                                                    collaboration with the Campus Sustainability Office, the          Forum #36
       their energy consumption. This adds                                                                                                       residential students engage in educational and competitive
       incentive for using less energy if the                                                                                                    activities to reduce consumption of energy. During the contests
       price to live in the dorm would decrease                                                                                                  halls reduce their electric consumption by as much as 13%
       as well.                                                                                                                                  saving over $10,000. (See #56.)
330    Have all the departments convert all                                                   Academic Affairs                                   This can be encouraged but not required. Some programs, like      Marc Geisler
       courses to 5 credits.                                                                                                                     philosophy, have large SCH even with 3-credit classes. They       - Forum #37
                                                                                                                                                 would teach even larger classes to preserve their 3-credit
                                                                                                                                                 system.
331    WWU & Faculty Union agree to abort                                                     BFA                                                Contractually driven.
       the current merit pay increases and
       instead use the money to hire NTT
       faculty to teach much needed sections
       for student access.
332    Cancel classes that enroll at 8 or under.                                              Academic Affairs                                                                                                     Marc Geisler
                                                                                                                                                                                                                   - Forum #37

333    I would like to suggest the possibility of a   Understanding "temporary" being used as BFA                                                Function and operational impact analysis should be done in
       "temporary" reduction in weekly work           an operative word to this suggestion in that                                               decision making.
       hours. Maybe an 8 hour, 4 day work             after a year, no more than two years, the
       week or 7 hour, 5 day work week .....          positions would have the option of going
       Some amount of hour reduction that             back to full-time 40 hours a week status.
       cooperatively could make a difference          Other Benefits unaffected of course!
       on Campus.
334    I'm certain that more than a few PERS 2                                                BFA                                                Legally driven.
       classified staff would take retirement if
       the state reduced or dropped the
       penalties for doing so.
335    Many departments could reduce their                                                    BFA                                                Equipment Inv/Surplus could create a 'wish list' and notify
       spending if there were an organized way                                                                                                   departments when items are available. We will investigate this
       for them to see the surplus property that                                                                                                 possibility over the next year.
       has become available and get it back to
       someplace that needs it.



                                                                                                                 63                                                                                       4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                    University Response
                                                                                                      Division       Preliminary Potential Savings
                                                                                                                                                                                                                      Suggested
ID #               Reduction Idea                            Additional Information                Responsible to                                                        Division(s)' Response
                                                                                                                     FY09        FY10       Future                                                                       by
                                                                                                     Research
336    There is something wrong with pro-staff     Pro-staff already receive 24 days of sick   BFA                                                   FLSA driven. Managers have the ability to manage partial leave
       being allowed to show up for 1-4 hours      leave up front - why is the other benefit                                                         hours of pro staff.
       per day and be able to be paid for the      needed at all? Note -- pro-staff receive 24
       whole day. That's giving away state         days vacation a year plus 8 hours a month
       money and not receiving anything in         sick leave
       return. Why would anyone report sick
       leave with that option available to them?

337    The University should consolidate           Even a company as big as Microsoft only        Academic Affairs                                                                                                    bantons -
       printers and have print stations. We        has one large printer per floor with a color                                                                                                                       Forum #43
       must spend a lot of money on toner          printer on every other floor.
       when it is not necessary.
338    Wouldn't it save money to shut down as      In California there are Universities that     BFA                                                 Function and operational impact analysis should be done in
       much as possible between Christmas          shut down every year between the                                                                  decision making.
       and New Years? If whole buildings           holidays. Each year certain holidays such
       could be shut down that should save on      as Martin Luther King Day, President's Day
       utilities. Time could be charged to         are exchanged for the time between the
       vacation, winter break day, personal        holidays. I understand facilities does a lot
       holiday, maybe even leave without pay       of work doing this time but it seems that
       for volunteers.                             something could be worked out. If offices
                                                   were not available for the public it could be
                                                   explained as a cost savings measure.

339    More and more material is being posted With planning materials could be available Academic Affairs                                                                                                             bantons -
       on Blackboard or electronic reserves,        through large (efficient) copiers and                                                                                                                             Forum #43
       then the students turn right around and printers.
       print it on the "free" lab printers. If they
       (students) are going to print it anyway, it
       should be done efficiently as a manual
       on production equipment rather than lab
       printers.




                                                                                                                     64                                                                                     4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                           Campus Community Suggestions                                                                                    University Response
                                                                                                  Division          Preliminary Potential Savings
                                                                                                                                                                                                                      Suggested
ID #               Reduction Idea                          Additional Information              Responsible to                                                            Division(s)' Response
                                                                                                                    FY09        FY10       Future                                                                        by
                                                                                                 Research
340    I remember reading an article in the     Top notch schools limit the number of        Student Affairs      N/A        N/A         N/A        As stated in #341, the numbers of returning students will be     thornc -
       Western Front how WWU could not          accepted students, why can't Western?                                                               limited beginning in Fall 2009. Enrollment targets for the       Forum #44
       house all the incoming freshman. If we                                                                                                       university are met by admitting the number of freshmen and
       were to be more strict on who we accept                                                                                                      transfers to allow for attrition and still meet our budgeted
       and limit the number of incoming                                                                                                             enrollment. If enrollment falls below state budgeted levels, the
       freshman that will alleviate the problem                                                                                                     university stands to lose the associated funding for that number
       of housing and cut spending on hotel                                                                                                         of students. It is not a requirement for freshmen to live on
       rooms.                                                                                                                                       campus, but is an important component of their academic
                                                                                                                                                    success, development and retention. While it is expensive to
                                                                                                                                                    build new beds and lease off campus when demand exceeds
                                                                                                                                                    supply, Housing & Dining operates as a separate fiscal "system,"
                                                                                                                                                    so its room and board revenues fully cover all of its expenses
                                                                                                                                                    (including bond payments for facilities). Students choose to pay
                                                                                                                                                    this room and board and live on campus.

341    Limit the number of return dorm            This could alleviate the overcrowding in   Student Affairs                                        Students returning to the residence halls are being limited       fieldsa5 -
       residents                                  the dorms as well as possibly cutting down                                                        beginning fall 2009. The residential student leaders engaged in   Forum #45
                                                  energy costs. Sophomore year should be                                                            a thorough review throughout fall term and agreed to a process
                                                  the cut-off unless there is financial                                                             that limits returning students to about 1,100 for next fall.
                                                  reasoning.
342    Offer temporary PT positions instead of    Make it known to the employee that the PT BFA                                                     Significant impact to benefits. Function and operational impact
       laying people off if needed (make it       position can be changed back to a FT                                                              analysis should be done in decision making.
       voluntary unless layoffs imminent).        position at any time with 2 weeks notice.
       Departments could accomplish 8am-
       5pm hours by staggering their
       employees work shifts.
343    One way to share the burden across the     It will be hard to go without three weeks of BFA                                                  Function and operational impact analysis should be done in
       board is to find time that we can close    pay but it would save the University that    Academic Affairs                                     decision making.
       down. By eliminating the 9 week            money and hopefully be enough to allow
       summer session we can all get a three      the state to keep running.
       week summer vacation.
344    How about getting rid of all the dust-                                                BFA                                                    This suggestion is still being evaluated.
       collecting junk in the Armory and
       refurbish the building to something that
       would be useful and worthy of charging
       admission? Bring back the roller rink!




                                                                                                                    65                                                                                       4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                           University Response
                                                                                              Division      Preliminary Potential Savings
                                                                                                                                                                                                                 Suggested
ID #               Reduction Idea                       Additional Information             Responsible to                                                        Division(s)' Response
                                                                                                            FY09        FY10       Future                                                                           by
                                                                                             Research
345    I do believe that our ventilation system,                                          BFA                                               Ventilation systems are maintained at a very high standard and
       esp. in Miller Hall and I imagine many of                                                                                            are not the cause of this. Air filter maintenance is a top
       the older buildings, are making us sick. I                                                                                           maintenance priority . There are replaced on a combination of
       have lovely windows that because of                                                                                                  two priorities, time in service and differential pressure drop
       some silly historic doctrine, DO NOT                                                                                                 across the filters. All main HVAC systems have very sensitive
       OPEN. Therefore I don't get fresh air.                                                                                               differential air pressure gauges that indicate when the filters
       The upstairs vents spew black powder                                                                                                 require replacing. ALL HVAC systems also bring in outside air
       that can be seen if you tape tissue paper                                                                                            which must pass through the same air filtration system before
       over the opening. It can't be healthy. We                                                                                            being delivered into the building spaces. Some systems have
       are sick way too often. The cost in sick                                                                                             calibrated volume sensors, some have basic percentage driven
       time savings alone, if we had decent air                                                                                             quantities of outside air. The "black powder" comes mainly from
       to breathe, would be one of those cost                                                                                               the room where the vents are located and is "entrainment" or
       savings that might not show numbers                                                                                                  "induction" where the dirt particles in the spaces are being
       right away, but would be a great                                                                                                     recalculated back up past the grill/ceiling surfaces.
       improvement over the long haul.                                                                                                      Recommendations: Operable windows give the occupants
                                                                                                                                            more control over their environment, even when the air gets to
                                                                                                                                            them in an unfiltered state. We cannot afford to repair all of the
                                                                                                                                            windows. More intense custodial cleaning Budget issues.

346    If we have such a large deficit how is it See Forum #79 for additional comments.   University                                        There are two types of events managed by University              Forum #79
       that the university still sees it appropriate                                      Advancement                                       Advancement – Alumni events and Foundation events. (1)
       to hold dinner events for alumni in the                                                                                              Alumni events and programs are entirely self-supporting. They
       solarium that cost 1000s and 1000s of                                                                                                don’t use University funds. (2) Presidential and Foundation
       dollars??                                                                                                                            dinners and receptions are funded entirely through non-State,
                                                                                                                                            non- tuition funds. Private foundation dollars are used. Dinners
                                                                                                                                            and receptions allow donors to meet and network with other
                                                                                                                                            people, spend quality time with faculty and administrators, meet
                                                                                                                                            students and enhance their bond and positive feelings about the
                                                                                                                                            University. These events play a key role in fostering the
                                                                                                                                            connection and desire that leads donors to contribute to the
                                                                                                                                            University. The special events staff takes particular care to
                                                                                                                                            present simple, elegant events while keeping an eye on
                                                                                                                                            expenses. Some techniques they employ are e-invitations,
                                                                                                                                            events at donated homes and venues, encouraging carpooling,
                                                                                                                                            utilizing campus catering services and selecting less expensive
                                                                                                                                            entrees.




                                                                                                            66                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                              University Response
                                                                                              Division         Preliminary Potential Savings
                                                                                                                                                                                                                   Suggested
ID #               Reduction Idea                        Additional Information            Responsible to                                                           Division(s)' Response
                                                                                                               FY09        FY10       Future                                                                          by
                                                                                             Research
349    Correct me if I am wrong, but during                                               Academic Affairs                                                                                                         Forum #62
       economic downturns college admissions                                              BFA
       are supposed to increase. Why not take
       advantage of the situation and
       concentrate on growth. Hire more
       professors to teach a more robust
       selection of online courses.
350    …concentrate on growth. Hire more                                                  Academic Affairs                                                                                                         Forum #62
       college recruiters to visit more high                                              BFA
       schools.
351    …concentrate on growth. If there’s a                                               BFA                                                  State restrictions would prevent us from doing this, however
       problem getting financial aid for                                                                                                       there are alternative loans available from third party lenders.
       students, why not look at setting up a
       private lending institution.
352    Green concrete sounds fantastic. We                                                BFA                                                  Porous concrete has the advantage of allowing rainwater to filter
       should work to implement this all over                                                                                                  down and be absorbed back into the ground. This reduces the
       campus. Could microbes be seeded                                                                                                        need for storm water collection and associated impervious
       between existing cobblestones if the                                                                                                    surfaces charges. Pervious concrete is being considered where
       water was properly collected and moved                                                                                                  appropriate as we develop projects. Much of Western's campus
       (to prevent standing water) after flowing                                                                                               is over fill that experiences varying amounts of settlement. This
       through them?                                                                                                                           is why Western has standardized on brick pavers on many of its
                                                                                                                                               walkways. The pavers allow differential movement and if
                                                                                                                                               necessary can be raised back up. A solid paving system such as
                                                                                                                                               concrete would crack and create safety and tripping hazards
                                                                                                                                               beyond what we currently experience.

353    I heard that the president was making      Why the extra 60k a year for housing?   BFA                                                  BFA-Salaries are market driven.***UA-defers to the BFA office to
       more than our average teachers in a                                                University                                           discuss the President's contract.
       housing bonus per year alone. Our                                                  Advancement
       university president can't find a house on
       a 600-900K yearly income...
354    Delete Computer Equipment Insurance Delete property insurance coverage for         BFA                Approx     Approx      Approx     BFA-Current limit of coverage is $30,640,051 with a $250,000
                                                  Electronic Data Processing (EDP)        Academic Affairs   34,000     34,000      34,000     deductible. The entire exposure will be uninsured and any
                                                  equipment (e.g. computers). No other                                                         recovery will need to come from operating budgets. However,
                                                  property is insured                                                                          the $250,000 deductible essentially makes this catastrophic
                                                                                                                                               coverage while small theft losses, for example, are still
                                                                                                                                               uninsured. Reduces coverage. Save approx. $34,000.




                                                                                                                67                                                                                        4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                            Campus Community Suggestions                                                                                         University Response
                                                                                                 Division         Preliminary Potential Savings
                                                                                                                                                                                                                                 Suggested
ID #               Reduction Idea                          Additional Information             Responsible to                                                                    Division(s)' Response
                                                                                                                   FY09             FY10        Future                                                                              by
                                                                                                Research
355    Reduce Aircraft Insurance                  Reduce non-owned aircraft liability        BFA                3,260 per      3,260 per      3,260 per    Coverage would remain; a reduction in the limit will reduce
                                                  insurance policy limit from $5 mil $2                         year for a     year for a     year for a   available funds for settlement of liability claims that are covered
                                                  million. NOTE: Could reduce to $1 million.                    $2 million     $2 million     $2 million   under the policy. The current limit for employee pilots is already
                                                                                                                policy         policy         policy       $1million. The State's non-owned aircraft liability program has a
                                                                                                                coverage       coverage       coverage     $1mil SIR, otherwise University has coverage under that
                                                                                                                limit approx   limit approx   limit        program as well.
                                                                                                                                              approx
356    Reduce Directors and Officers liability    Reduce directors & officers liability        BFA              3,298 per      3,298 per      3,298 per    Coverage remains, but a reduction in the limit will reduce
       insurance                                  insurance policy limit from $ 5 million down                  year for a $   year for a     year for a   available funds for settlement of liability claims that are covered
                                                  to $2 million. This covers the WWU                            2 million      $2 million     $2 million   under the policy. Annual premiums savings may be around
                                                  Foundation and Alumni Association Board                       policy         policy         policy       $3,298 for $2 million in coverage. NOTE: If the reduction is to $1
                                                  Members. NOTE: Could reduce to $1                             approx         approx         approx       million coverage, the premium savings reduces by $4,973. If the
                                                  million or $ 3 million                                                                                   reduction is to $3 million, the savings is $1948.

357    Reduce Computer Equipment, Aircraft        Quarter of annual coverage costs saved.    BFA                10,139         NA             NA           BFA-Some coverage is removed, and some remains but the
       and Directors & Officers liability         Annual Total $40,558.                      Academic Affairs   approx                                     reduction in limit reduces funds available for settlement of
       insurance policies from April –June '09                                                                                                             claims. Lower coverage purchased or coverage removed.
358    Purchase a large capacity shredder for     This would eliminate a large truck on      BFA                                                           Cost of an industrial shredder is approx $15-20,000 + annual
       the general university use. The current    campus doing multiple trips at different                                                                 operating costs. It also creates confidentiality issues when
       recycling program could collect            times. This would eliminate the pick up                                                                  various inside personnel handle sensitive documents. WWU
       confidential shredding at the same time    fees paid by multiple departments. This                                                                  shredding costs for FY08 totaled $5700, much less than the
       they collect non-confidential materials.   may create a new student job or two.                                                                     annual labor costs to operate an in-house shredder

359    Require hearing tests every other year,                                               BFA                                                           This could only be possible if WA State Labor and Industries
       instead of annually.                                                                                                                                changed their safety regulations. Otherwise, fine costs would
                                                                                                                                                           outweigh the cost of implementation.
360    Turn off the power when you leave a        Turn off printers and computers that are   BFA                                                           This suggestion is still being evaluated.
       room or no one is in the room.             not in use.
361    Reduce custodial care to twice a week                                                 BFA                                                           This suggestion is still being evaluated.
       instead of daily.
362    Consolidate all Federal Express            This would eliminate time on campus by     BFA                               1,500                       Requires mandatory-use WWU policy for all departments to
       accounts to one account managed by         the FED EX drivers. This would eliminate                                                                 comply. Savings: approx $1500 annually
       the mail service.                          pick up fees paid on each account. This
                                                  would consolidate billing.
363    Require direct deposit on all employee     This would eliminate time, postage, paper. BFA                                                           Mandatory direct deposit prohibited by law. Currently 95% are
       checks.                                                                                                                                             using direct deposit. Human Resources continues to market and
                                                                                                                                                           work with employees to utilize this option.
364    Job share vehicles from the Physical       If two people are working in the same      BFA                                                           This suggestion is still being evaluated.
       Plant.                                     building, share the vehicle. Break where
                                                  they are: don’t drive to somewhere to
                                                  break, or back to the shop.

                                                                                                                   68                                                                                                 4/9/2009 11:59 AM
       Reduction Ideas from the Campus Community

                             Campus Community Suggestions                                                            University Response
                                                                               Division       Preliminary Potential Savings
                                                                                                                                                                                                 Suggested
ID #                Reduction Idea                Additional Information    Responsible to                                                        Division(s)' Response
                                                                                              FY09        FY10       Future                                                                         by
                                                                              Research
365    Pay once a month.                                                   BFA                                                RCW driven.
366    Eliminate all freebie parking privileges                            BFA                                                This is being looked at by the Parking and Transportation
       (administrative perks).                                                                                                Advisory Group.
367    Freeze Spending.                                                    BFA                                                State and University travel, equipment and personnel freezes are
                                                                                                                              now in effect and have resulted in significant savings to date.

368    Eliminate Saturday delivery to the on                               BFA                         2,000                  University Residences had been funding Saturday delivery to the
       campus residents.                                                   Academic Affairs                                   dorms as a student service. Since FY09 the funding has come
                                                                                                                              from the budget office. No change expected in mail volume by
                                                                                                                              eliminating Saturday delivery, only less Saturday overtime.
                                                                                                                              Approx savings $2000 annually.




                                                                                              69                                                                                      4/9/2009 11:59 AM

								
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