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									       Leicestershire Villages
          Website Manual
         www.leicestershirevillages.com

(For Registered Users, Page Editors and Content Editors)
People are using Leicestershire Villages to explore what is happening in their area, and using this website to
get their content seen by the growing Internet community.

The manual has been developed to help you structure your site so that users:

        Get the information they want quickly and easily

        Enjoy using your site

        Plan to visit it frequently.


READ THIS MANUAL: It contains all the information you need to get started and keep going.

This manual is designed for Registered Users, Page Editors and Content Editors. The graphics may
vary slightly according to your user level, and various tools and options become available.




                        Have fun, and if you have any difficulties, please contact us:

                                                Phone: (0116) 305 5676

                                    Email: admin@leicestershirevillages.com




                Leicestershire County Council - Resources Department
        Community ICT Team, Room 124 County Hall, Glenfield, Leicester, LE3 8SW




2                                       Leicestershire Villages Website Manual – Revised May 2011
Contents
 Introduction to your community website .................................................................. 5
 Registration ............................................................................................................. 6
        Login Information .......................................................................................... 6
        Additional Information ................................................................................... 8
        Preferences .................................................................................................. 8
 Login ....................................................................................................................... 9
 User Levels ........................................................................................................... 11
 Search Function .................................................................................................... 12
 Adding News items................................................................................................ 13
       News Filter.................................................................................................. 14
       Editing News items ..................................................................................... 15
 Adding Events ....................................................................................................... 16
       Events Filter................................................................................................ 17
       Editing and Copying Event items ................................................................ 19
 Adding images to the Picture Gallery .................................................................... 20
       Picture Gallery Filter ................................................................................... 21
       eCard .......................................................................................................... 21
       Editing Picture Gallery items....................................................................... 22
 Adding items to the Notice Board .......................................................................... 23
       Notice Board Filter ...................................................................................... 24
       Editing Notice Board items ......................................................................... 25
 Freeuse items ....................................................................................................... 26
       Editing Freeuse items ................................................................................. 27
 Using the Discussion Forums ................................................................................ 28
        Create Topic ............................................................................................... 28
        Reply to Topic............................................................................................. 29
 Community Pages ................................................................................................. 31
 Using ‘Edit’ ............................................................................................................ 33
        Managing a page (PINK TOOLS) – an overview ........................................ 34
        Adding elements (content) to a page (GREY TOOLS) – an overview ........ 34
        Editing elements (content) on a page (BLUE TOOLS) ............................... 35
        Working with pages – using the PINK TOOLS ........................................... 36
        New Page:                         ................................................................................. 36
        Adding a new page to ‘your’ page .............................................................. 36
        Parent:                    ....................................................................................... 38
        Page Info:                       .................................................................................. 38
        Preview:                     . .................................................................................... 38
        Ready:                     ....................................................................................... 38

                                         Leicestershire Villages Website Manual – Revised May 2011                                 3
    Working with elements – adding and editing content ............................................ 39
          Heading                  ..................................................................................... 40
          Text               ........................................................................................... 41
          Text Editor Ribbon ...................................................................................... 42
          Hyperlinks ................................................................................................... 44
          Spellcheck .................................................................................................. 46
          Picture                ....................................................................................... 46
          Link              ............................................................................................ 49
          Document                    .................................................................................. 51
          Table                ......................................................................................... 52
          Multimedia                   ................................................................................. 54
          Video Streaming ......................................................................................... 56
    Control Panel ........................................................................................................ 57
          My Details ................................................................................................... 58
          My Content ................................................................................................. 59
          My Notices .................................................................................................. 59
          My Shortcuts............................................................................................... 60
          Page Statistics ............................................................................................ 61
    Annual Statistics .................................................................................................... 62
    Top 100 Sites ........................................................................................................ 62
    Contact Details ...................................................................................................... 62
    Appendix 1 - Use of pictures ..................................................................................63

    Appendix 2 - Document Formats ............................................................................64

    Appendix 3 – Multimedia File Formats ...................................................................65

    Appendix 4 – Terms and Conditions ......................................................................66




4                                         Leicestershire Villages Website Manual – Revised May 2011
Introduction to your community website
Leicestershire Villages is a community website portal for villages and towns throughout Leicestershire. Due
to popular demand, in 2010, it has been extended to cover the city of Leicester as well.

All the sites have an easy to understand layout, consisting of four sections: Information, Local Postings, Web
Links and Local Pages.

Information
These items are managed by the www.leicestershirevillages.com team, partners and volunteers. The aim is
to provide a one-stop shop to everything you need to know about your community, with links to online
services from a wide variety of providers.

       Find My Nearest: is a powerful search facility that helps you find a range of services, for example, a
        doctor, chemist, restaurant, plumber or community group.
       Council Services: provides an A-Z guide to services from the County, District or Parish councils.
       Planning Applications: supplies details of proposed developments.
       Aerial Photograph: uses Google Maps for street and satellite imagery.
       Community Transport: provides information on community transport services in your area.
       Community Learning: aims to provide informal learning opportunities throughout Leicestershire.
       What’s New?: gives a list of the latest updates to Leicestershire Villages.
       Useful Links: contains links to an array of information from Benefits to Local Weather Forecasts.

Local Postings
This section contains a wide variety of items from local residents; why not register to add articles to your
village or town site?

       News: is where reports of general interest appear. It could be about how good the village fete was;
        a match report from the village football team, or who won the pub quiz.
       Events: is essentially a village calendar where details of events in your community are entered. It
        could be a coffee morning, village fete, church service, or fixtures for the village football team.
       Picture Gallery: hosts a range of pictures provided by the community. These pictures can even be
        sent as 'ecards' by other registered members of the site.
       Notice Board: is where you may add or find items For Sale and Wanted, Lost and Found and make
        general announcements. Notices automatically expire after one month.
       Freeuse Items: allows you to dispose of unwanted items for others to reuse, rather than throwing
        them away.
       Discussion Forums: are where villagers can share their views, start a discussion or try and trace
        members of their family.

Web Links
Contains links to useful websites and information relating to the village or town, for example, Parish Council,
Neighbouring Policing Unit, Borough or District Council.

Local Pages
When your village or town has a volunteer Site Administrator in place this section provides space for people
to create pages of information about their organisation or service. These are mini-websites which are hosted
within the Leicestershire Villages community portal. Registered users can let their imagination loose as they
build comprehensive pages about their society, group or facilities. Do you want to become your village or
town Site Administrator, or find out more about this role? Go to the ‘Help‘ pages for more information.

Note: All the content which registered users add to the site is moderated before it appears for the public.
This helps ensure users have a good experience when visiting www.leicestershirevillages.com.




                                    Leicestershire Villages Website Manual – Revised May 2011                  5
Registration
You must register to the website to be able to add any content to it. Go to your village or town ‘Home’ page
and click on the ‘Register’ link to open the Registration Form for you to complete. This link is located on the
buff bar, just under the Leicestershire Villages banner at the top, right corner of the page.


Fields marked with an asterisk (*) are mandatory and must be completed.




    Login Information
Your Name*: This field is mandatory. Enter your name so the Administrative Team know how to address
you should they need to contact you regarding any content you add to the site.

Email Address*: This field is mandatory. Add your email address – this is needed to confirm your
registration and to allow the Administrative Team to contact you regarding any content you add to the site.

Confirm Email*: This field is mandatory. Enter your email address again to confirm that it is correct; please
note your entry is case sensitive.

Password*: This field is mandatory. Insert a password; it must be at least five characters long.

Confirm Password*: This field is mandatory. Enter your password again; please note your entry is case
sensitive.



6                                  Leicestershire Villages Website Manual – Revised May 2011
How did you find out about Leicestershire Villages?*: This field is mandatory. From the drop-down list
select the option that applies to you.




                                 Leicestershire Villages Website Manual – Revised May 2011               7
    Additional Information
This section is not mandatory; however, it is good practice at least to include your telephone number to
enable your Site Administrator an alternative means of contacting you.

Address: Insert your house name/number and avenue/road/street details.

Town/City: Enter the name of your town or city.

County: Add the name of your county.

Telephone Number: Insert your number – although not a compulsory field it is good practice to include this
information.

Mobile Number: Enter your number – although not a compulsory field, it is good practice to include this
information.



    Preferences
Home Site*: If you register from your village or town the system will recognise this and will automatically
make this your home site. However, if you are registering from the Leicestershire Villages home page, there
is a ‘Home Site’ option where you can select your village or town from the drop-down list. The selected
village or town will then become your home site whenever you login.

A checkbox exists for you to tick if you do not wish to receive marketing and competition information from
Leicestershire Villages. However, we retain the right to contact you for administrative purposes, your site
registration and submission of content. Full details can be found under our Terms and Conditions and
Privacy Statement.

I agree to the Terms & Conditions of this website*: You must read the Terms and Conditions and tick this
checkbox for your registration to be processed.

When you have completed the Registration Form click on the ‘Register’ button to submit your application. If
you have made any errors during this process a message will appear on screen to advise you which field
needs correcting, or completing. Once corrected, click on the ‘Register’ button to re-submit your application.

Upon submission of your application, a message will appear on screen advising an email has been sent to
you to verify your registration and email address.




Upon receipt of your email click on the link to Leicestershire Villages to access the login screen, and enter
the details you have registered with.




8                                  Leicestershire Villages Website Manual – Revised May 2011
Login
Logging in to your site enables you to add items to the news section, events diary, picture gallery, notice
board and discussion forums. However, you will need to contact the Site Administrator to request the
appropriate permission if you wish to add content to specific village or town pages located on the right side of
the website. (For details see the ‘User Levels’ section).

To login to your village or town site click on ‘Login’ located in the buff bar at the top, right corner of your
screen; the Login form will open for you to complete.

Note: Please read through the Terms and Conditions, and Legal section.



Enter the unique email address and password you submitted when you registered to Leicestershire Villages,
then click on the ‘Login’ button. If you forget your password call (0116) 305 5676, or click on the ‘Forgotten
your password?’ link to send an email requesting this be reset for you.




The first time you login you will see the ‘Welcome to Leicestershire Villages’ screen. Having read message,
click on the link ‘Continue to next page’.




Once you have logged in the site will recognise you and display your user name in the buff bar.



If you make a mistake when Logging in click on the ‘Reset’ button to clear your entry; then try again.
Remember, your password is case sensitive.


                                     Leicestershire Villages Website Manual – Revised May 2011                    9
Always Logout when you have finished using the site as this helps keep your content secure. The system
will automatically log you out if you have not been active for 120 minutes.

My Notices: When you login, on occasion, you may be presented with messages highlighted in pink. These
are from the Administration Team at Leicestershire Villages giving you information about the site. Please
read them carefully and act on them appropriately. (For more information please see the ‘Control Panel’
section).




10                               Leicestershire Villages Website Manual – Revised May 2011
User Levels
Registered User
A Registered User can add to the ‘Local Postings’ section (news, events, and picture gallery) in any village or
town in Leicestershire.

Page Editor
A Page Editor is someone with one or more individual pages in one or more village or town sites. They can
also add items to the ‘Local Postings’ section (news, events, and pictures) in any village or town in
Leicestershire.

Pages can only be created and allocated to Users in villages or towns where there is a Site Administrator,
which means a person wishing to become a Page Editor may have to wait until the village or town has a Site
Administrator – or else take up the challenge of becoming one.

Content Editor
A Content Editor is someone with one or more ‘parent’ pages, and the ability to create ‘child’ pages off these,
in one or more village or town sites. A Content Editor can also add items to the ‘Local Postings’ section
(news, events, and pictures) in any village or town in Leicestershire.

Parent pages can only be created and allocated to Users in villages or towns where there is a Site
Administrator, which means a person wishing to become a Content Editor may have to wait until the village
or town has a Site Administrator – or else take up the challenge of becoming one.

Site Administrator
A Site Administrator is someone who satisfactorily completes our volunteer training program, enabling them
to answer queries, provide support and training for users of their village or town website. They are able to
allocate pages, grant User permissions and approve content whilst promoting Leicestershire Villages to their
community.

Area Administrator
An Area Administrator is a temporary Site Administrator for a group of villages or towns.

District Administrator
A District Administrator oversees and manages Site Administrators in their District.

Note: Leicestershire Villages has simplified its ‘User Levels’ to enhance the safety and security of all
content. Some users may find their permissions are reallocated to the most appropriate level. This change
will ensure that only people who have been trained and authorised as Site Administrators can approve
content. We need more people to become Site Administrators to help manage the growth of Leicestershire
Villages effectively.

Leicestershire Villages community portal is managed and supported by a small Administrative Team.
However, whilst we provide support and limited training, we do not have the capacity to create or manage
content. We, therefore, need to recruit volunteer Site Administrators to take ownership and responsibility of
village or town sites and to manage content for the benefit of their community. If you are interested and
would like more information on this role, please contact the Administrative Team via phone: (0116) 305 5676
or email: admin@leicestershirevillages.com .

A Site Administrator will be certificated for the role. This will ensure:
     only approved Site Administrators are building their community sites
     they are fully trained and equipped for the role
     they are applying best practice to all content on the village or town website.




                                   Leicestershire Villages Website Manual – Revised May 2011                11
       Search Function
Leicestershire Villages has a ‘Search’ function for users to type in a keyword to see if there is any information
relating to it on the website. The ‘Search’ feature is located in the top, right corner of all village or town
pages. It has the capability of searching through large volumes of text and other data on Leicestershire
Villages, and related websites for specified keywords, and then returns a list of all the files or documents
where the keywords are found.

Search: Type in your keyword, then click on the ‘Search’ button to retrieve a
list of items relating to your keyword. A message will also advise you how
many results are returned on how many pages. If there are a large number of
results you may wish to refine your search to limit the number of results
returned.

If there is no information relating to your search a message will be displayed to advise you: ‘Sorry, there
were no results for your search’.

Advanced Search: Click on the link to
access the Advanced Search facility.
Type in your keyword(s) and then you
have the option to search in the village or
town you are in, the whole of
Leicestershire, as well as Related Websites.

If you select the ‘Include Related Websites’ checkbox, the ‘Search’ will include the following:
      Parish Council
      District or Borough Council
      Voluntary Action
      Leicestershire County Council
      Rural Community Council
      Leicestershire and Rutland Neighbourhood Watch Association
      Leicestershire and Rutland Association of Local Councils
      The Jitty.

There is also an option where you can refine your search further by selecting from the drop-down list. The
options are as follows:
     All Pages
     Images
     Audio
     Video
     Documents.
Make your selection before clicking on the ‘Search’ button.




12                                  Leicestershire Villages Website Manual – Revised May 2011
        Adding News items
The ‘News’ section is for reporting items in your community. It could be about how good the village fete was,
a match report from the football team, or who won the pub quiz.

Go to the ‘News’ section and click on the ‘Add New’ button. The ‘Local News’ submission form will open for
you to complete. If you include an image with your entry it helps it stand out from other items on the screen.

It is good practice not to enter your text in uppercase as this is considered to be the equivalent of shouting in
internet etiquette. Also, use bold text sparingly so not to dominate other posted entries on the site.

Only post news into the village/town to which it relates; duplicates added elsewhere will be removed. By
default your item is also viewable at District and County level.

Click on the ‘Help’    icon for Information
on a specific feature.

Subject: This field is mandatory. Add a
title for your news item.

Picture: A picture can be added to your
news item. This should be a JPEG, GIF
or PNG file. The ‘Resize’ option is
checked by default and should remain so
to automatically resize the image. The
largest file size that can be added is
32MB.

To add a picture, click on the ‘Browse’
button which will give you access to your
computer’s files to locate your picture.

The image will appear left aligned, under
the title of your news story.

Description: This field is mandatory.
Add text for your news item; then click on
the ‘Spellchecker’ button on the ’Text
Editor Ribbon’ to check your content.
(Please see ‘Text Editor Ribbon’ section
for more information).

If your story is beyond a certain length the
extra wording will be hidden and users will
be invited to click on a ‘More’ button to
view the remaining text. This function is
used to automatically deal with longer
entries, keeping the total page length
compact for viewers

Web Link: You are able to link to any
external website by entering the URL. To
check the link is correct click on the ‘Go’ button at the end of the ‘Web Link’ function. In the live environment
the title of your posting will appear as the link.

Link to Page: If you are a Page Editor or Content Editor, you will have the option to link to any page on your
village or town site if you click on ‘Choose Page’ function. To check the link is correct click on the ‘Go’ button
at the end of the ‘Link to Page’ function. When using this feature the subject will appear as the link on your
posting. Note: You can link to an external website or to a page on your village/town website, not both.



                                    Leicestershire Villages Website Manual – Revised May 2011                  13
Attachment: Two files can be added to your news item: the document must be in .doc, .rtf or .pdf format.
Click on the ‘Browse’ button to find the file to be added. Ensure to give the attachment a title so that users
will know what they are viewing. This is particularly important for users who are visually impaired as they
may be using screen readers to assist them to identify content. The attachment will appear as a link on the
bottom of your posting. It will also indicate the type and size of file. The largest file size that can be added
is 32MB.

Display posting in this village only: The default is ‘No’. However, if you are adding identical postings to a
group of villages or towns click on the ‘Yes’ option, otherwise users filtering on district or county view will see
the same postings entered numerous times.

Click the ‘Save’ button to save your posting. Click the ‘Cancel’ button to cancel it.

Moderation: Your posting will appear in
pink whilst it is awaiting moderation,
which will be undertaken within three
working days.

If there is a problem with your posting
you will get an email advising you of the
issue; you have 28 days to respond to
this and amend the item. Once the
posting has been corrected it will be
approved within three days, and go live
for all to see. If you do not correct your posting within 28 days it will be deleted.

While waiting for approval your item can only be viewed by you, the Site/Area/District Administrator or
Administration Team.

When your news item has been approved it will appear as the top item on the home page of your village or
town. When two subsequent news postings have been added to the village or town, your item will move to
the village or town ‘News’ page(s); only the three most recent news items are visible on the village or town
home page; they appear in the order they were added to the site.



     News Filter
The news page has a feature where a user can look for news items in their village or town; it displays the
total number of news pages the village or town has, and the number of news items within the pages. Users
can easily find postings from other villages/towns by changing the ‘View items for’ filter, even though items
have not been posted into their village or town.

View items: Provides the option to
search for news items in the village/town,
district or county.



Select the ‘View items’ drop-down list to display the following options:
     ‘for Leicestershire’. This option returns all the news postings in the county.
     ‘for Name of district’. This option returns all the news postings for the district.
     ‘for Name of village or town’. This option returns all the postings from the village
         or town, as well as items that have been scoped into the village or town from
         other villages and towns. It is the default option.
     ‘in Name of village or town’. This option returns all the postings from the village or town, but not any
         items that have been scoped into the village or town from other villages or towns.
Click on the filter option you require, the system will automatically carry out the search and return your
results. Note: If you filter by Leicestershire the results may take a short time to load.




14                                   Leicestershire Villages Website Manual – Revised May 2011
             Editing News items
You have to be logged in to see the ‘Edit’
and ‘Delete’ buttons on your news item.

Edit: Click on the ‘Edit’ button to reopen
the submission form to make your
changes.

If you had added a picture you will see
your image. To change the picture click
on the ‘Browse’ button and upload
another image. To remove the image,
check the ‘Remove’ box and the image
will be deleted when you click the ‘Save’
button. Note: The 'Remove' selection
box will only be visible when you are
editing an existing picture.

Delete: Click on the ‘Delete’ button on
your actual posting if you would like to
remove it. A warning message will
appear asking you ‘Are you sure you wish
to delete this item?’ If you are sure click
the ‘OK’ button, otherwise, click the
‘Cancel’ button. Note: If you click the
‘Delete’ button on the submission form
you will not get a warning message; the
item will be removed instantly.

Cancel: Click on this button to go back
to the news page without affecting your
posting in any way.




                                   Leicestershire Villages Website Manual – Revised May 2011   15
         Adding Events
The Events section is, in effect, a village or town calendar and should be used to enter events in your
community. It could be a coffee morning, village fete, church service, when the cubs and brownies meet, or
fixtures for the football team.

Go to the ‘Events’ section and click on the ‘Add New’ button. The ‘Local Events’ submission form will open,
with today’s date entered. Alternatively, click on a date on the calendar when the event is to take place, this
will also return the ‘Local Events’ submission form with the date field already completed.

It is good practice not to enter your text in uppercase as this is considered to be the equivalent of shouting in
internet etiquette. Also, use bold text sparingly so not to dominate other posted entries.

Only post events into the village/town to which it relates; duplicates added elsewhere will be removed. By
default your item is also viewable at District and County level.

Click on the ‘Help’    icon for Information
on a specific feature.

Event Name: This field is mandatory.
Add a title for your event.

Date & Time: You can change the date
by using the drop-down arrows in the
date field, as well as set the time.
Note: Setting the time will ensure your
event is shown sequentially if there are
several entries for a specific date.

Picture: A picture can be added to your
event. This should be a JPEG, GIF or
PNG file. The ‘Resize’ option is checked
by default and should remain so to
automatically resize the image. The
largest file size that can be added is
32MB.

To add a picture, click on the ‘Browse’
button which will give you access to your
computer’s files to locate your picture.

Details: This field is mandatory. Add
text for your event; then click on the
‘Spellchecker’ button on the ’Text Editor
Ribbon’ to check your content. (Please
see ‘Text Editor Ribbon’ section for more
information).

If your event is beyond a certain length
the extra wording will be hidden and
users will be invited to click on a ‘More’
button to view the remaining text. This
function is used to automatically deal with
longer entries, keeping the total page
length compact for viewers.

Web Link: You are able to link to any external website by entering the URL. To check the link is correct
click on the ‘Go’ button at the end of the ‘Web Link’ function. In the live environment the title of your posting
will appear as the link.


16                                  Leicestershire Villages Website Manual – Revised May 2011
Link to Page: If you are a Page Editor or Content Editor, you will have the option to link to any page on your
village or town site if you click on ‘Choose Page’ function. To check the link is correct click on the ‘Go’ button
at the end of the ‘Link to Page’ function. When using this feature the subject will appear as the link on your
posting. Note: You can link to an external website or to a page on your village/town website, not both.

Attachment: Two files can be added to your event: the document must be in .doc, .rtf or .pdf format. Click
on the ‘Browse’ button to find the file to be added. Ensure to give the attachment a title so that users will
know what they are viewing. This is particularly important for users who are visually impaired as they may
be using screen readers to assist them to identify content. The attachment will appear as a link on the
bottom of your posting. It will also indicate the type and size of file. The largest file size that can be added
is 32MB.

Display posting in this village only: The default is ‘No’. However, if you are adding identical postings to a
group of villages or towns click on the ‘Yes’ option, otherwise users filtering on district or county view will see
the same postings entered numerous times.

Click the ‘Save’ button to save your posting. Click the ‘Cancel’ button to cancel it.

Moderation: Your posting will appear in
pink whilst it is awaiting moderation,
which will be undertaken within three
working days.

If there is a problem with your posting you
will get an email advising you of the issue;
you have 28 days to respond to this and
amend the item. Once the posting has
been corrected it will be approved within
three days, and go live for all to see. If
you do not correct your posting within 28
days it will be deleted.

While waiting for approval your item can only be viewed by you, the Site/Area/District Administrator or
Administration Team.

When your event has been approved, it will appear in date order under the events calendar. The event title
will appear as a link in the respective date in the calendar; by clicking on this title link it will take you down the
page to the full details of the event.



     Events Filter
The events calendar has a feature where a user can look for events in their village or town, or other
villages/towns. Users can easily find postings from other villages/towns by changing the ‘View items for’
filter, even though items have not been posted into their village or town.

View items: Provides the option to search for events in the village/town,
district or county.

Select the ‘View items’ drop-down list to display the following options:
     ‘for Leicestershire’. This option returns all the news postings in the county.
     ‘for Name of district’. This option returns all the news postings for the
         district.
     ‘for Name of village or town’. This option returns all the postings from the
         village or town, as well as items that have been scoped into the village or town from other villages
         and towns. It is the default option.
     ‘in Name of village or town’. This option returns all the postings from the village or town, but not any
         items that have been scoped into the village or town from other villages or towns.
Click on the filter option you require, the system will automatically carry out the search and return your
results. Note: If you filter by Leicestershire the results may take a short time to load.


                                     Leicestershire Villages Website Manual – Revised May 2011                     17
Search Menu: The search menu allows
you to refine your search and look for
events by ‘Month’, ‘Year’ or ‘Today’. Having made your selection from the drop-down lists, click the ‘Go’
button to return the results you require. You may also change the month incrementally by using the forward
or back arrows located at either end of the ‘Search Menu’ bar.




18                                Leicestershire Villages Website Manual – Revised May 2011
              Editing and Copying Event items
You have to be logged in to see the ‘Edit,
Copy and ‘Delete’ buttons on your event.

Edit: Click on the ‘Edit’ button to reopen
the submission form to make your
changes.

If you had added a picture you will see
your image. To change the picture click
on the ‘Browse’ button and upload
another image. To remove the image,
check the ‘Remove’ box and the image
will be deleted when you click the ‘Save’
button. Note: The 'Remove' selection
box will only be visible when you are
editing an existing picture.

Copy: Click on the ‘Copy’ button to
reopen the submission form. Change
the necessary information. When you
click on ‘Save’ the details will be
transferred to the new date in the
calendar. This allows you to easily
enter weekly or monthly events. Note:
You can only copy events you have
created.

Delete: Click on the ‘Delete’ button on
your actual posting if you would like to
remove it. A warning message will
appear asking you ‘Are you sure you
wish to delete this item?’ If you are sure
click the ‘OK’ button, otherwise, click the
‘Cancel’ button. Note: If you click the
‘Delete’ button on the submission form
you will not get a warning message; the
item will be removed instantly.

Cancel: Click on this button to go back
to the news page without affecting your
posting in any way.




                                     Leicestershire Villages Website Manual – Revised May 2011   19
          Adding images to the Picture Gallery
The Picture Gallery is for images of your community. They could be points of interest such as the church, or
from particular events, for example, the village fete or what the community is like at Christmas. They could
even be images of people in the village or town, but ensure you have their permission to put their picture
onto the website. (Please see ‘Use of Images of Children’ in the ‘Terms and Conditions’ section for more
information).

When you register to Leicestershire Villages you are registered to every village or town in the county, and
can add pictures to these sites. For example, if you have taken photographs at Bradgate Park you can add
these images to Newtown Linford or Cropston.

Go to the ‘Picture Gallery section and click on the ‘Add New’ button. The ‘Picture Gallery’ submission form
will open for you to complete.

Note: It is good practice not to enter your text in uppercase as this is considered to be the equivalent of
shouting in internet etiquette. Also, use bold text sparingly so not to dominate other posted entries.

Title: This field is mandatory. Add a title
for your picture.

Picture: This field is mandatory.
To add a picture, click on the ‘Browse’
button which will give you access to your
computer’s files to locate your picture,
which should be a JPEG. The largest file
size that can be added is 32MB.

When you add an image to the gallery,
the site allows users to view the full-size
picture. If you don’t want to allow this
facility, resize your image before you
upload it to the website.

Description: This field is mandatory.
Add text for your image; then click on the
‘Check Spelling’ button under the
‘Description’ textbox to ensure there are
no errors.

Category: This field is mandatory. Tick
whichever category(s) your picture
belongs to; there is no limit on the number of categories you can select. This makes it easier for people to
view different types of image. (Please see ‘Picture Gallery Filter’ for more information).

Save: Click on the ‘Save’ button when the submission form has been completed. If you have failed to
complete all the mandatory fields, a message will appear to advise you which field(s) need completing.

Moderation: Your posting will appear in the Picture Gallery, in pink, whilst it
is awaiting moderation, which will be undertaken within three working days.

If there is a problem with your posting you will get an email advising you of
the issue; you have 28 days to respond to this and amend the item. Once
the posting has been corrected it will be approved within three working days,
and go live for all to see. If you do not correct your posting within 28 days it
will be deleted.

While waiting for approval your item can only be viewed by you, the
Site/Area/District Administrator or Administration Team.


20                                   Leicestershire Villages Website Manual – Revised May 2011
The Picture Gallery displays the last 12 images to be submitted to the site as thumbnails; all of the other
images are available by looking at the additional pages in the gallery. To view the full-size picture, click on
the title or the thumbnail, both of which are links.



     Picture Gallery Filter
By default, the Picture Gallery displays
the images in date order; however, users
can sort by Global or Village Categories,
A to Z, Date or Title. Also, the total
number of images in the gallery is shown.


Area Filter: Pictures can be filtered by the village/town, district or county by using
the drop-down list. Select the option required, then click on the ‘Go’ button to
display the results. Note: If you filter by Leicestershire the results make take a
short time to load.


Categories Filter:
All villages/towns have the following ‘Global Categories’:
      Animals
      Buildings
      Businesses
      Environment
      Events
      History
      Leisure
      People
      Sport
      Transport
Click on the option you require, then the ‘Go’ button to return all the photographs
in the Global Category selected.

Some sites may have ‘Village Categories’ which are unique to their village/town.
These ‘Village Categories’ have been created by Site Administrators who have
permission to manage their content. All users are able to view content in these unique galleries, but only
Site Administrators or the Administrative Team are able to add content to them. Click on the option you
require, then the ‘Go’ button to return all the photographs in the selected Village Category.

Sort by Date: By default, the Picture Gallery displays the images in date order.

Sort by Title: Click on the ‘Title’ radio button to search on alphabetical order of photographic title.

Alphabet: To filter for titles of photographs beginning with a specific letter, click on the letter on the
‘Alphabet Menu’ bar. This filter will be carried out automatically. To view all the photographs again, click on
the ‘All’ option to display the photographs in default date order.



     eCard
All images in the Picture Gallery can be sent as an eCard. Having located the picture you wish to send, click
on the ‘Send an eCard’ button on the bottom of the screen. Complete the form and click the ‘Send’ button.
A message will be displayed advising the eCard has been sent successfully.




                                    Leicestershire Villages Website Manual – Revised May 2011                 21
              Editing Picture Gallery items
You have to be logged in to see the ‘Edit’
and ‘Delete’ buttons on your picture.

Edit: Click on the ‘Edit’ button to reopen
the submission form to make your
changes.

Delete: Click on the ‘Delete’ button on
your actual posting if you would like to
remove it. A warning message will
appear asking you ‘Are you sure you
wish to delete this item?’ If you are sure
click the ‘OK’ button, otherwise, click the
‘Cancel’ button.

Replace Picture: Click on the ‘Browse’
button which will give you access to your
computer’s files to locate a new picture.

When replacing an image you may find
that you temporarily still see your original
image. This is caused by your browser
cache, clicking 'Refresh' in your browser,
or pressing ‘F5’ on your keyboard will
clear this and display the replacement
picture.

Save: Having made your changes, click
the ‘Save’ button.




22                                   Leicestershire Villages Website Manual – Revised May 2011
         Adding items to the Notice Board
The Notice Board is similar to a classified advertisement area where you can add items for sale, wanted, lost
and found, job vacancies, as well as general announcements. They are visible in all village and town sites.

Go to the ‘Notice Board’ section and click on the ‘Add New’ button. The ‘Notice Board’ submission form will
open for you to complete.

Note: It is good practice not to enter your text in uppercase as this is considered to be the equivalent of
shouting in internet etiquette. Also, use bold text sparingly so not to dominate other posted entries.

Click on the ‘Help’    icon for Information
on a specific feature.

Subject: This field is mandatory. Add a
title for your notice board item.

Picture: A picture can be added to your
notice board item. This should be a
JPEG, GIF or PNG file. The ‘Resize’
option is checked by default and should
remain so to automatically resize the
image. The largest file size that can be
added is 32MB.

To add a picture, click on the ‘Browse’
button which will give you access to your
computer’s files to locate your picture.

The image will appear left aligned, under
the title of your notice board item.

Description: This field is mandatory.
Add text for your notice board item; then
click on the ‘Spellchecker’ button on the
’Text Editor Ribbon’ to check your
content. (Please see ‘Text Editor Ribbon’
section for more information).

If your notice board item is beyond a
certain length the extra wording will be
hidden and users will be invited to click
on a ‘More’ button to view the remaining
text. This function is used to
automatically deal with longer entries,
keeping the total page length compact for
viewers.

Web Link: You are able to link to any external website by entering the URL. To check the link is correct
click on the ‘Go’ button at the end of the ‘Web Link’ function. In the live environment the title of your posting
will appear as the link.

Link to Page: If you are a Page Editor or Content Editor, you will have the option to link to any page on your
village or town site if you click on ‘Choose Page’ function. To check the link is correct click on the ‘Go’ button
at the end of the ‘Link to Page’ function. When using this feature the subject will appear as the link on your
posting. Note: You can link to an external website or to a page on your village/town website, not both.

Attachment: Two files can be added to your notice board item: the document must be in .doc, .rtf or .pdf
format. Click on the ‘Browse’ button to find the file to be added. Ensure to give the attachment a title so that
                                    Leicestershire Villages Website Manual – Revised May 2011                  23
users will know what they are viewing. This is particularly important for users who are visually impaired as
they may be using screen readers to assist them to identify content. The attachment will appear as a link on
the bottom of your posting. It will also indicate the type and size of file. The largest file size that can be
added is 32MB.

Display posting in this village only: The default is ‘No’. However, if you are adding identical postings to a
group of villages or towns click on the ‘Yes’ option, otherwise users filtering on district or county views will
see the same postings entered numerous times.

Click the ‘Save’ button to save your posting. Click the ‘Cancel’ button to cancel it.

Moderation: Your posting will appear in
pink whilst it is awaiting moderation,
which will be undertaken within three
working days.

If there is a problem with your posting you
will get an email advising you of the
issue; you have 28 days to respond to
this and amend the item. Once the
posting has been corrected it will be
approved within three days, and go live
for all to see. If you do not correct your
posting within 28 days it will be deleted.

While waiting for approval your item can
only be viewed by you, the Site/Area/District Administrator or Administration Team.

When your notice board item has been approved, it will appear in date order on the notice board page.
Notices automatically expire after one month following approval; however, you may delete the details before
this date if the item is no longer appropriate. If your item is approaching 30 days exposure and you wish to
keep it on the site, click on the ‘Edit’ button and re-save it. This will give your item another 30 days publicity.




     Notice Board Filter
By default the notice board displays all the postings for the county. This view can be refined by filtering for
the district or village/town.

View items: Provides the option to search for events in the village/town,
district or county.

Select the ‘View items’ drop-down list to display the following options:
     ‘for Leicestershire’. This option returns all the news postings in the
         county.
     ‘for Name of district’. This option returns all the news postings for the
         district.
     ‘for Name of village or town’. This option returns all the postings from
         the village or town, as well as items that have been scoped into the village or town from other
         villages and towns. It is the default option.
     ‘in Name of village or town’. This option returns all the postings from the village or town, but not any
         items that have been scoped into the village or town from other villages or towns.
Click on the filter option you require, the system will automatically carry out the search and return your
results. Note: If you filter by Leicestershire the results may take a short time to load.




24                                   Leicestershire Villages Website Manual – Revised May 2011
               Editing Notice Board items

You have to be logged in to see the ‘Edit’
and ‘Delete’ buttons on your notice board
item.

Edit: Click on the ‘Edit’ button to reopen
the submission form to make your
changes.

If you had added a picture you will see
your image. To change the picture click
on the ‘Browse’ button and upload
another image. To remove the image,
check the ‘Remove’ box and the image
will be deleted when you click the ‘Save’
button. Note: The 'Remove' selection
box will only be visible when you are
editing an existing picture.

Delete: Click on the ‘Delete’ button on
your actual posting if you would like to
remove it. A warning message will
appear asking you ‘Are you sure you
wish to delete this item?’ If you are sure
click the ‘OK’ button, otherwise, click the
‘Cancel’ button. Note: If you click the
‘Delete’ button on the submission form,
you will not get a warning message; the
item will be removed instantly.

Cancel: Click on this button to go back
to the news page without affecting your
posting in any way.




                                     Leicestershire Villages Website Manual – Revised May 2011   25
      Freeuse items
The aim of Freeuse LeicesterShire is to give you the opportunity to allow others to reuse your unwanted
items for free, rather than throwing them away.

Item Name: This field is mandatory.
Add a title for your item.

Item Category: This field is mandatory.
Select the correct option from the drop-
down list:
     Clothing and Personal Care
     Furniture and Home
     Garden and DIY
     Home Entertainment
     Kitchen and Laundry
     Photo, Office and Phones
     Sports and Leisure
     Toys, Games and Nursery.

Item Description: This field is
mandatory. Add details of your item.
Click the ‘Check Spelling’ button to
ensure you have not made any mistakes.

Item Location: This field is mandatory.
From the drop-down list select the village
or town where the item is located.

Upload photo of item: A picture can be
added to your freeuse item. This should
be a JPEG, GIF or PNG file. The picture
will automatically resize for you. The
largest file size that can be added is
32MB.

To add a picture, click on the ‘Browse’
button which will give you access to your computer’s files to locate your picture. The image will appear left
aligned, in front of the link to your item’s details.

Contact Name: This field is mandatory. It will automatically be populated with your details.

Contact Telephone: If you completed the land-line phone number field when registering to the site, this
field will be automatically populated. You can modify this number or add your details if none were included
when registering to the site.

Contact Email: This field is mandatory. It will automatically be populated for you.

Click the ‘Save’ button to save your posting. Click the ‘Cancel’ button to cancel it.

Moderation: Your posting will show, with a pink message, advising you your item will appear to other users
after it has been approved by the moderation team.




26                                  Leicestershire Villages Website Manual – Revised May 2011
               Editing Freeuse items
You have to be logged in to see the ‘Edit’
and ‘Remove’ button on your Freeuse
item.

Edit: Click on the ‘Edit’ button to reopen
the submission form to make your
changes.

If you had added a picture you will see a
thumbnail of your image. You can
change the picture by clicking on the
‘Browse’ button and uploading another
image. To remove the image, check the
‘Remove’ box and the image will be
deleted when you click the ‘Save’ button.
Note: The 'Remove' selection box will
only be visible when you are editing an
existing picture.

Status: Freeuse items shall be posted
for a maximum of 90 days. After this
time, a new posting will need to be
submitted. However, it is up to you to
update the following options:
      Live, still waiting for someone to
         contact Freeuser
      Freeuse user has collected the
         item
      Given away to somebody else
      Decided to keep the item myself
      Thrown the item away.

Remove: If you no longer want your
item on Freeuse, click on the ‘Remove’
button and select the respective radio
button to advise Leicestershire Waste
Partnership what has happened to the
item. This also prevents you receiving
unwanted enquires.

By updating these options the
Leicestershire Waste Partnership are
able to record what has happened to the
item, and the effectiveness of the
service.

Cancel: Click on this button to go back
to the Freeuse page without affecting
your posting in any way.




                                   Leicestershire Villages Website Manual – Revised May 2011   27
          Using the Discussion Forums
Discussion Forums give the communities their own voice; it is where you can talk about anything from
speeding in the village to how good the local pub is. The forums are split into four areas: the village forum,
the history forum, the learning forum and the sports forum. The first is for the community to discuss general
topics; the history forum is specifically for history queries and is monitored by the Record Office for
Leicestershire, Leicester and Rutland; the learning forum is where you can volunteer to help people gain
online basic computer skills, whilst the sports forum is purely for sports issues.

Note: The forums work in exactly the same way; the exception is the history forum which is monitored by
the Record Office. They answer short, specific queries about family or local history but cannot go into
protracted research. However, if you are able to answer any questions in the forums, please feel free to do
so.

Go to the ‘Discussion Forms’ section and select the relevant section: ‘Village Forum’, ‘History Forum’,
‘Learning Forum’ or ‘Sports Forum’. Click on the ‘New Topic’ button to open the ‘Create Topic’ submission
form.

Note: It is good practice not to enter your text in uppercase as this is considered to be the equivalent of
shouting in internet etiquette.



     Create Topic
Title: This field is mandatory. Add a title
for your topic.

Message Body: This field is mandatory.
It is where you add your topic text.

Emoticons: Are visuals of a writer's
mood or facial expression. By clicking
on an image you can insert an emoticon
into your text. Note: If you click an
emoticon to insert it into the message
body you will see the text emoticon at
this point – you have to save the item to
see the graphic.

Watch Topic: The default option is ‘No’,
however, by selecting the ‘Yes’ radio
button you will receive an email
whenever someone posts a reply to this
topic.

Post Topic: Your posting will go live
immediately; it does not have to be,
moderated.

Reset: If you have made a mistake,
click the ‘Reset’ button to clear all the
content you have added.=




28                                    Leicestershire Villages Website Manual – Revised May 2011
     Reply to Topic
Post Reply:
Assuming you have found a topic to
which you would like to reply, click on the
‘Post Reply’ button to open the ‘Reply’
option.

Message Body: Add your response.

Emoticons: Are visuals of a writer's
mood or facial expression. By clicking on
an image you can insert an emoticon into
your text. Note: If you click an emoticon
to insert it into the message body you will
see the text emoticon at this point – you
have to save the item to see the graphic.

Watch Topic: The default option is
‘No’, however, by selecting the ‘Yes’
radio button you will receive an email
whenever someone posts a reply to this
topic.

Save Reply: Your posting will go live
immediately; it does not have to be
moderated.

Reset: If you have made a mistake,
click the ‘Reset’ button to clear all the
content you have added.

Review Topic: You can scroll through
all topic responses by using the up and
down arrows.

Quote: Clicking the ‘Quote’ button
automatically enters the original
information into the message body so
that you can view this whilst you create
your reply.




                                      Leicestershire Villages Website Manual – Revised May 2011   29
Report Abuse: If you think a posting is
inappropriate you can click on the ‘Report
Abuse’ button and provide your
comments as to why you think this
posting is inappropriate. Click on the
‘Send Message’ to forward your concerns
to the Administration Team.

Edit: You can edit your reply at any
time.

Delete: You can delete your posting if
you wish.




In the main forum page you will see your
item is now listed on the page and how
many times it has been viewed, as well
as how many replies you have received.

Note: If you have entered any words in your title beginning with a lower case letter, when the item is saved,
it will automatically change these to upper case.

Note: When you use the forum you can choose to use a nickname rather than your real name. (Please see
the ‘My Details’ section for more information.




30                                 Leicestershire Villages Website Manual – Revised May 2011
          Community Pages
Each village or town has a community section located on the right side of the screen. This is an area set
aside for detailed pages such as village history, the church, virtual tours, library information, cubs and
brownies, WI, pubs and businesses, in fact, anything that adds value to your community.

Each community section is effectively a mini website which can contain many pages, and it is completely free
to use. Visit the Help pages for information about becoming a volunteer Site Administrator. If you village or
town already has a Site Administrator, their details will be available on the village or town home page; you
should contact them with any queries or requests.




A good village or town website should help you to improve the way you communicate with your community.
This is a two-way process (giving and receiving information) which requires skilful management.

Content is the most important factor of any site. Everything you put on it (text and pictures) should have a
purpose and add value. Content is still the most fundamental element that determines site success, and is
the deciding factor as to whether visitors return.

To make sure your content will drive more traffic to your village or town site:
    Make your content useful and relevant to give your visitors a reason to return
    Provide good navigation
    Text should be easy to read on screen
    Update content frequently
    Check content for accuracy


                                   Leicestershire Villages Website Manual – Revised May 2011                 31
Also, make sure your writing is grammatically correct. It is distracting finding obvious spelling or grammar
errors on a site. A quick, but not fool-proof way of getting rid of most spelling errors is to use the spell
checker function in ‘text entry boxes’. Another solution is to have a third party read through the content and
double check spelling and grammar.




32                                 Leicestershire Villages Website Manual – Revised May 2011
Using ‘Edit’
You have to be granted Page Editor or Content Editor permissions to use the ‘Edit’ feature. Registered
Users will not see this option.



You must be logged on to see the ‘Edit’ option which is found in the buff bar located on the top of the screen.
Clicking on ‘Edit’ gives access to all the tools required to control pages and content elements (the text,
images and links that make up your pages).

Note: You will never need to work on the following automatically generated pages: Find My Nearest,
Council Services, Planning Applications, Aerial Photography, Community Transport, Community Learning,
What’s New? and Useful Links. These pages are found in the ‘Information’ section

Note: You do not need to switch ‘Edit’ on when working with the ‘Local Postings’ section: News, Events,
Picture Gallery, Notice Board, Freeuse Items, Discussion Forums and Village History.

Clicking on ‘Edit’ in the buff bar reveals the coloured ‘tools’.

In this example (see graphic right) a page
has been created called ‘New Page’ and
one ‘Heading’ element has been added
to the page.




The top line describes the current location in the hierarchy of the website. This is sometimes referred to as
‘breadcrumbs’. In this instance we are on the ‘New Page’ which is a child page of the ‘Desford’ home page.




The page might initially look a little confusing – but you’ll soon understand what all the tools are, and how
they work.

There are three types of tools:
    PINK TOOLS for adding and managing a page
    GREY TOOLS for adding new elements
    BLUE TOOLS for editing and managing the individual elements you have created.

To turn off all the tools click on ‘Edit Off’ in the buff bar. This is a toggle switch; when you login it will display
‘Edit’; after clicking on it, it will display ‘Edit Off’.

The following pages provide an overview of these various coloured tools.




                                      Leicestershire Villages Website Manual – Revised May 2011                     33
     Managing a page (PINK TOOLS) – an overview
At the top of each page you will find a set of pink coloured tools to manage the page.


        The Parent button              will take you to this page’s parent page (in the images on the
         previous page the ‘breadcrumbs’ at the top of the image show you are on the ‘New Page’ and its
         parent page is the ‘Home’ page.
        Clicking the Page Info button              allows you to edit and manage the ‘Page’ details.
        The Preview button               is used during editing to temporarily remove all editing tools to view
         the final page layout. Note: To restore the editing tools click on the ‘Preview’ button again. Whilst
         in preview mode the ‘Preview’ button will have a square in its centre (it is a toggle button).
        The Ready button                  appears only after you have made a change to a page. It reminds
         you that for the public to see the new content, you must first send your page to be moderated and
         approved for the public to see.
        If you are a Page Editor, at the very bottom of the page you will find a pink ‘New Page’ button. To
         add a new page to link from off the existing page, click on the ‘New Page’ button              . An
         ‘Insert New Element – Page’ window will open when you click on this button.


     Adding elements (content) to a page (GREY TOOLS) – an
     overview
At the bottom of each page you will find a set of tools which enable you to add elements (text, images or
links) to your page. When you click on a grey tool a window will open enabling you to add your content.

When you add a new element it is always added, by default, to the bottom of the page. You may need to
reposition it to the desired place on the page.


        Click on the Heading button                  to insert a heading on your page.
        Click on the Text button               to add words onto your page. You can cut and paste the
         words from another document and drop them into the text box which appears. When you have
         inserted your words, click the ‘Save’ button below the text. The pop-up window will close and the
         text will appear on your page.
        Click on the Picture button                to insert a picture on your page. The image must be in .jpg
         or .gif format.
        Click on the Link button               to insert a link to an external web page or another page on
         your own website.
        Click on the Document button                   to link to a downloadable document from your page.
         The document must be in .doc, .rtf or .pdf format.
        Click on the Table button                to insert data into a table on your website.
        Click on the Multimedia button                 to insert a link to audio or video material.




34                                  Leicestershire Villages Website Manual – Revised May 2011
     Editing elements (content) on a page (BLUE TOOLS)
Having created content on your page it is possible to edit it and change any settings. To do this you’ll need
to use the blue tools just above the element:

Note: For online help when using the ‘Element Editor’ windows please click on ‘Show Help’ in the top, right
corner of the box (see below), and then click on the relevant question mark icon            which will appear.

   Edit Element

Click the ‘Edit Element’ button to edit the
content or change its settings.

When editing an element you will notice
that a ‘Parent Page’ field is added to the
window (see graphic right). This identifies
the page that the element is on. Use this
field to move the element to another page
by clicking on ‘Choose Page’ and
selecting the new page from the list.

If you change the ‘Parent Page’, clicking
the ‘Save’ button will remove the element
from the existing page and move it to the
bottom of the new one.


   Move Element Up and           Move Element Down

Click the ‘Move Element Up’ or ‘Move Element Down’ buttons to move the element up or down one place in
the order that it appears on the page.

Note: You can also rearrange the order of the elements on the page by clicking on the ‘Edit Element’ button
and changing the ‘Parent Page Position’ number.

   Change Element Visibility

Click the ‘Change Element Visibility’ button to change the visibility (hide) of the element on the page. The
first click will hide the element, clicking the button a second time will make it visible again.

When you make the element invisible it still maintains its position on the page but its contents will be hidden.

   Delete Element

Click the ‘Delete Element’ button to delete the element. You will be
asked to confirm the deletion.

Note: Deleting an element cannot be undone! If in doubt try hiding
the element first. The delete button on some page elements has
been removed to prevent accidental loss of content. Contact the
Site Administrator for help, if necessary.




                                    Leicestershire Villages Website Manual – Revised May 2011                    35
     Working with pages – using the PINK TOOLS
Once a page has been created for you by the Site Administrator, a Content Editor will have permission to
create child pages from this parent page (see ‘New Page’ tool below). However, Page Editors will not have
permission to do this, each page they require will have to be created for them.

To work with blank pages you will need
to use tools: to add elements use (GREY
TOOLS), and manage your content use
the (BLUE TOOLS). Everything that you
add to your site is called an ‘element’.
Each element has its own set of (BLUE
TOOLS) situated just above it on the
page.

New Page:                  This function creates a new page from off the page you are on.

Note: Before adding a new page, make sure that you are on the correct page, as the new page will be
added as a child page of the page that you are on.

Note: A new page is automatically entered into the website’s navigation system unless you use the option to
hide it. It also has a unique number (see graphic above) so that it can easily be located.

Note: A link to the new page is inserted into the content section of the parent page. If you don’t want the
page link to be visible in the content section of the page, click on the 'Change Element Visibility' button to
hide it from visitors. They will still be able to get to the page through the website’s navigation system.

Note: The 'Page Info' can be edited at any time in the future by clicking on the pink 'Page Info'
button at the top of the page.

Note: Until content is added to this page and published, by default, a message will advise users ’This page
is under construction, please come back soon….’




     Adding a new page to ‘your’ page
Note: This is only possible if you are a Content Editor.

Click on the ‘New Page’ button (pink) at the bottom of your page’ the ‘Insert New
Element – Page’ window will appear (see part of it in graphic below).

Insert ‘Title’ text in the top entry box. By default it will be copied to the ‘Navigation’
and ‘Link’ fields below. Click on ‘Save’. If, for any reason, you wish to hide this
page from view without deleting it, go to your new page element and click on the
‘Element Visibility’ tool (blue) to hide the element from off your page.

Click the ‘Ready’ button (pink) to send your changes for moderation and
publication. A link to your page will still
be visible, in edit mode, so that you can
access this page at any time in future.




36                                    Leicestershire Villages Website Manual – Revised May 2011
An explanation of the ‘Insert New Element – Page’ window

Title: Add some concise, descriptive
words in this field.

By default, these words are used to form
the name of the element when your
cursor hovers over the page link on the
parent page, and in the browser address
bar.

If the ‘Navigation’ and ‘Link’ label fields
are left blank the ‘Title’ words will be
inserted by default.

The ‘Title’ also becomes the link text in
the website’s navigation system. Forget
to insert a title and a window will appear
to remind you to add one.

Navigation Label: These words will be
used to link to the page in the site's
navigation system (breadcrumbs and site
map). If left blank, the ‘Title’ will be used
as the ‘Navigation Label’.

Link Label: These words will be used to link to the page on its parent page. If left blank, the ‘Title’ will be
used as the ‘Link Label’.

Description: Add text telling users what to expect on the page. This will help increase the number views.
Search engines will use this information when they list this page in their databases.

Show Description: The default is ‘No’, click ‘Yes’ if you want the description to appear under the page title
on the parent page.

Hide from Navigation: The default is ‘No’ – which means your new page will be visible and (if on the ‘Home’
page) listed in the right navigation panel. To create a page but physically hide it from navigation (menus, site
map and breadcrumbs) you will need to select ‘Yes’.

Hide from Feeds: Leave with the default set at ‘No’. This will ensure your page can be found by your site
search engine. Set to ‘Yes’ to prevent the page being included in searches and listings of recently updated
pages.

Thumbnail Image: click on ‘Browse’ to select an image from your computer to act as the page link. Leaving
the resize          option selected will ensure your picture is resized and re-sampled, when it is uploaded, to
50 pixels high and wide. This process will not affect the original image on your computer.

Redirect to URL (or) to Page: You have the option to link to any page on your village or town site if you
click on ‘Choose Page’ function. To check the link is correct click on the ‘Go’ button. By default the page will
open in a new window. But this function can be changed over-ridden by using the ‘Open in New Window’
option below. Alternatively, you can add an external web address to the URL field. To check the link is
correct click on the ‘Go’ button. By default the new page will open in the existing window. But this function
can be over-ridden by using the ‘Open in New Window’ options below. Note: You can link to a page on your
village/town website or an external website, not both.

Open in a New Window: This setting can be used to over-ride either of the two default settings above.

Parent Page Position: This allows you to change where the heading sits in the overall website structure.
Use the drop-down list to select the page on which you wish the heading to belong. The element will be
moved to the bottom of that page. Once the heading has been moved, use its 'Parent Page Position' option
to determine where it sits on the new page.

                                      Leicestershire Villages Website Manual – Revised May 2011                   37
Note: This option only appears in 'Edit' mode after an element has been created.

Parent Page Position: Every element on a page is ordered by its number. Use the ‘Parent Page Position’
tool to change the order an element sits on the page. When creating a new element, leaving the ‘Parent
Page Position’ as 'default' will add the element as the last one on the page.

Click the 'Save' button to complete creation of the page. Click the 'Cancel' button to cancel it.

Parent:               This functions like a ‘back’ button and will take you up to the parent page of the one
you are currently on.

Page Info:              Click the ‘Page Info’ button to edit the details for the current page. The ‘Page Editor
– Page’ window will open allowing you to change various settings (see graphic below).

This window is almost identical to the
‘Insert New Element – Page’ window,
apart from the following new field:

Parent Page Position: This identifies the
parent page of the current child page. In
the example on the right, the ‘Home’ page
is the parent to ‘New Page’. Changing the
parent page will relocate it to the chosen
page. This enables the changing of the
navigation and structure of the website.

Click the ‘Save’ button to save the
changes you have made. Or click the
‘Cancel’ button to cancel it.

If you have created or edited a page you
will want to preview it first, then send it for
moderation and approval for it to go live
on the website.




Preview:                At any stage during the creation, or editing of the page’s content, you can click the
‘Preview’ button to see how the page is coming along without all the editing buttons visible.

Ready:                Whenever you edit the page contents a ‘Ready’ button will appear at the top of the
page. After inserting and editing elements you will want to let users see your changes. To do this, click the
‘Ready’ button to send it for moderation and publication to go live. Don’t use the ‘Ready’ button to preview
your work as this will cause the page to go for moderation before you have finished it.

Note: Whenever you go back and edit an already live page, the changes you make will not be seen until the
page is published. Until then the old page will be remain online.




38                                     Leicestershire Villages Website Manual – Revised May 2011
Working with elements – adding and editing content
You will be building some of your web pages by adding text, images or links to other elements. The text
might be in the form of paragraphs, headings or tables, and the other elements might include links to
downloadable documents, links to other pages in your site, or links to external web pages.

Everything that you add to your site is called an ‘element’. Each element has its own set of ‘blue’ editing tools
situated just above it on the page. (See the editing tools above the heading element graphic below).




By default each new element you add will be added at the bottom of the page. You will then need to put the
item in the correct page position using either the blue tools – ‘Move Element Up/Down’ or the ‘Parent Page
Position’ available when editing the element.

This section explores the (grey) tools, found at the bottom of a page:
             Insert Heading: Concise, descriptive words.
             Insert Text: The main content of your item, either typed in directly or copied and pasted from
             elsewhere. It can be formatted and spell checked on screen.
             Insert Picture: You can pick the image and select from a number of options – size, alignment,
             description.
             Insert Link: You can link to another page within the site or any page external to your site.
             Insert Document: Documents in several formats (.doc, .rtf, .pdf) can be attached for viewers to
             download.
             Insert Table: Data can be placed in a table, either cell by cell, or imported in its entirety.
             Insert Multimedia: Video or audio files can be attached.




                                    Leicestershire Villages Website Manual – Revised May 2011                 39
     Heading
Click on the ‘Heading’ button to place a heading on your page. A window will open allowing you to enter
your heading text (see graphic below). It also shows where to type your text.

Headings help to structure the content on
your page. People using screen readers,
such as Browsealoud, will make more
sense of your page if you have used
appropriate heading levels.

For online help when using the ‘Heading’
tool, click on ‘Show Help’ in the top, right
corner (see graphic right). Question mark
icons will appear, click on the relevant
one.

Heading Type: Select the style required.
The largest heading is ‘h1’ and the
smallest is ‘h6’. The default setting is
‘h1’. Use’ h2’ or ‘h3’ for sub-headings.

Alignment: This allows you to select
how you want this element aligned on the
page and how it will affect any elements below it. The default setting is ‘Align Left’. The following options
are available:

Align Left - Aligns the element to the left of the page leaving the elements below it in place.
Align Centre - Aligns the element to the centre of the page leaving the elements below it in place.
Align Right - Aligns the element to the right of the page leaving the elements below it in place.
Float Left - Floats the object to the left of the page causing the elements below it to be pulled up to the right
of it.
Float Right - Floats the object to the right of the page causing the elements below it to be pulled up to the left
of it.
Clear Left - This moves the element below any floating elements above it on the left.
Clear Right - This moves the element below any floating element above it on the right.
Clear Both - This moves the element below any floating elements above it.

Note: When using ‘Float Left’ or ‘Float Right’ there may be times when the elements below do not get
‘pulled up’. This will happen if the elements are too wide to fit together or because of a style sheet issue. In
the latter case you will need to contact the Site Administrator for help.

Link to Page: Use the 'Choose Page' button to link this element to a page within the website. Clicking the
'Choose Page' button will open a window with a view of all possible pages. Click on a page title to select it.
Linking pages this way ensures that a link remains working even if it gets moved around in the site. Clicking
the 'Clear' button will clear the link selection. Clicking the 'Go' button will open the page that has been
selected so you can check that it is the correct one.

Note: An element cannot have an 'External Web Link' and a 'Link to Page' - only one or the other.

External Website: Enter the full website address of a web page that you want to associate with this element.
The correct format is http://www.domain.co.uk/page.html, however if you forget the ‘http://’ it will
automatically be added for you. If you cannot remember the full address, then enter the domain and click on
the 'Go' button, this will open the website in a new window. Now navigate to the required page and copy and
paste the address from the Address Bar into this field. Use the ‘Go’ button to check you have entered the
URL details correctly.

Anchor: This option allows you to link from the top of the page down to the relevant sub-heading lower down
the page.



40                                  Leicestershire Villages Website Manual – Revised May 2011
Insert in this box the unique 'anchor' word. It must be in lower case, with no spaces (link_
multiple_words_like_this) and no special characters. Please keep your anchor as simple as possible.

There are full details for creating links and anchors in the following Hyperlinks section of this manual.

Note: An element cannot have an 'External Web Link' and a 'Link to Page' - only one or the other.

Parent Page: This allows you to change where the heading sits in the overall website structure. Use the
drop-down list to select the page on which you wish the heading to belong. The element will be moved to
the bottom of that page. Once the heading has been moved, use its 'Parent Page Position' option to
determine where it sits on the new page.

Note: This option only appears in 'Edit' mode after an element has been created.

Parent Page Position: Every element on a page is ordered by its number. Use the ‘Parent Page Position’
tool to change the order an element should sit on the page. When creating a new element, leaving the
‘Parent Page Position’ as 'default' will add the element as the last one on the page.

Click the 'Save' button to save the element. Click the 'Cancel' button to cancel it.



     Text
Click on the ‘Text’ button to add text to the page. This will open a window (see graphic below), which allows
you to type or copy and paste text into the page.

For online help when using the ‘Text’ tool, please click on ‘Show Help’ in the top, right corner (see graphic
below) and then click on the relevant question mark icon which will appear.

Further information

Alignment: This allows you to select how
you want this element aligned on the
page and how it will affect any elements
below it. The default setting is ‘Align
Left’. The following options are available:

Align Left - Aligns the element to the left
of the page leaving the elements below it
in place.
Align Centre - Aligns the element to the
centre of the page leaving the elements
below it in place.
Align Right - Aligns the element to the
right of the page leaving the elements
below it in place.
Float Left - Floats the object to the left of
the page causing the elements below it to
be pulled up to the right of it.
Float Right - Floats the object to the right
of the page causing the elements below it
to be pulled up to the left of it.
Clear Left - This moves the element below any floating elements above it on the left.
Clear Right - This moves the element below any floating element above it on the right.
Clear Both - This moves the element below any floating elements above it.

Note: When using ‘Float Left’ or ‘Float Right’ there may be times when the elements below do not get
‘pulled up’. This will happen if the elements are too wide to fit together or because of a style sheet issue. In
the latter case you will need to contact the Site Administrator for help.

Parent Page: This allows you to change where the text sits in the overall website structure. Use the drop-
down list to select the page on which you wish the text to belong. The element will be moved to the bottom
                                    Leicestershire Villages Website Manual – Revised May 2011                   41
of that page. Once the text has been moved, use its 'Parent Page Position' option to determine where it sits
on the new page.

Note: This option only appears in 'Edit' mode after an element has been created.

Parent Page Position: Every element on a page is ordered by its number. Use the ‘Parent Page Position’
tool to change the order an element should sit on the page. When creating a new element, leaving the
‘Parent Page Position’ as 'default' will add the element as the last one on the page.

Click the 'Save' button to save the element. Click the 'Cancel' button to cancel it.




     Text Editor Ribbon
The Text Editor Ribbon can be found in the ‘Insert New Element – Text’ window: there is a shortened version
in the News, Events, Notice Board and Discussion Forums ‘Submission Forms’.




In the entry box press the ‘Enter’ key on your keyboard to start a new paragraph; press ‘Shift and Enter’ to
start a new line.


               To embolden text select the words and click this tool.


               To italicise text select the words and click on this tool.

               Paste as plain text tool – all formatting will be lost when using this tool. Copy your text from
               elsewhere and click the ‘Paste as Plain Text' to enable this tool, then paste (Ctrl+V) your text
               into the box.

               Paste from Word tool. Use this to retain limited formatting, where possible, from a Microsoft
               Word document. Click the ‘Paste from Word’ tool. A window will open for you to paste
               (Ctrl+V) your text into. Click ‘Insert’ to add your text.

               To centre a paragraph of text, click in the text and select this tool. Click the tool a second
               time to return to the default left alignment.


               To justify a paragraph of text, click in the text and click on the Justify tool. Click the tool a
               second time to return to the default left alignment.


               To create a bullet list select the words and click this tool.


               To create a numbered/ordered list select the words and click this tool.


               To indent or outdent a bullet/numbered list click this tool with one or more list items selected.
               Alternatively, to indent text, select the words and click this tool.


               To create a web link, email link or link to anchor, use this tool.


42                                  Leicestershire Villages Website Manual – Revised May 2011
              To remove a link select the link and click this tool.


              To insert an anchor, click where in the text you want to position the anchor and click this tool.


              To undo changes click the left tool. To redo changes click the right tool.

              To spell check the text you have entered click this tool. The server dictionary has been
              loaded with custom terms (e.g. village names). All unknown words will be underlined in red.
              Click on these words in turn and a drop-down menu of alternative words will appear from
              which you can make a choice. If you are using a browser with an in-built spell checker (such
              as Firefox or Chrome) you will be able to use your own dictionary. Users are welcome to use
              their own dictionaries from their own computer.

              This is the full screen tool. Click this and the text entry box will go full screen. This is useful if
              you are entering a lot of text or want to perform detailed formatting. Click again to revert to
              the original size.



The following pages provide more information about the creation and use of hyperlinks and anchors, and
spellchecking text.




                                   Leicestershire Villages Website Manual – Revised May 2011                     43
     Hyperlinks
There are four types of hyperlinks you can create.
1 A link to an external website.
2 A link to a page within your website.
3 An email address.
4 A link to another place (anchor) on your website.

1 Linking to an external website

Select the words you want to serve as
the link. In the example on the right the
words ‘Leicestershire Villages’ have been
chosen.

Click on the ‘Hyperlink’ tool.
The ‘Insert Link’ window will open. Enter
the URL of the destination website by
typing it in the top box, or cutting and
pasting the link.

Note: You must include ‘http://’ when
linking to an external website.

In the ‘Title’ field add brief text about the
link. This will appear when your cursor
hovers over the hyperlink.

Open in new window: The default is ‘No’. It is good practice to make an external link open in a new
browser window and an internal link open in the same window.

Click on ‘Insert’. A hyperlink to an external website has been created.

2 Linking to an internal page

Follow the process above and instead of inserting a URL go to the ‘Link to Page’ section and click on
‘Choose’. A window will open with a list of all the pages on your website. Select a page and then click on
‘Insert’. Leave ‘Open in new window’ set to ‘No’.

3 Creating an email link

The example on the right shows an email
hyperlink from the words ‘Administration
Team. To create a similar link, select
your text and click on the ‘Hyperlink’ tool.
The ‘Insert Link’ window will open.

In the ‘URL’ field enter the email address.
The word ‘mailto:’ will be added
automatically by the system after clicking
‘Insert’.

In the ‘Title’ field add brief text about the
link. This will appear when your cursor
hovers over the hyperlink.

Click on ‘Insert’. An email address
hyperlink has been created.

44                                     Leicestershire Villages Website Manual – Revised May 2011
4 Creating and linking to another place (anchor) on your website

If you want to link to a particular place on your website (it may be half way down a long page) you will first
need to create an ‘anchor’ there. Then you will need to go to the place where you want to create a hyperlink
pointing to the anchor.

To link to the words ‘family history’ you
will need to create an ‘anchor’ there.

Click your cursor before the letter ‘f’ and
then click on the ‘Anchor’ tool. The
‘Insert/edit anchor’ window will open.

Enter the name of the anchor in the field
and click ‘Insert’. Do not leave any
spaces between words.




The ‘anchor’ icon will appear before the
letter ‘f’ indicating an anchor has been
created (see graphic right.)

When linking to a heading element enter
the anchor in the appropriate ‘Anchor’
field in the element editor heading
window.

In another example, on the right, an
‘anchor’ has been created called ‘parish
council’. Just for ease of presentation we
are going to link from the first word in the
sentence (‘These’) to the ‘anchor’.

Select the word you want to link from and
click on the ‘Link’ tool.

The ‘Insert Link’ window will open. Now
enter ‘parish_council’ in the ‘Anchor’ text
box.

Note: No spaces or special characters
should be used in the anchor.

Click on ‘Insert’.

The word you want to link from will
appear in blue and underlined. A
hyperlink has been created to an anchor.




                                     Leicestershire Villages Website Manual – Revised May 2011              45
     Spellcheck
To use the ‘Spellcheck’, enter your text
and click on the ‘Spellcheck’ tool. All
words possibly misspelt will be
underlined in red (see graphic right).




To edit misspelt words, click on them in
turn. A drop-down list of suggested
alternative words will appear. Pick the
correctly spelt word.




     Picture
Click on the ‘Picture’ tool to add a picture to the page. This will open a window (see graphic below) which
allows you to select the picture you want and determine how it will appear on the page. To find your picture,
click on the ‘Browse’ button. Now double-click an image file from any of the drives or a memory stick in your
computer.

Once selected, the location of the picture
file on your computer will appear in the
‘Picture’ field (see graphic right). You will
now be able to add a title and description,
and set the final size for your picture and
its alignment.

Note: If you leave the ‘Resize’ button
ticked it will automatically resize the
picture for you to fit the screen (560 pixels
by 560 pixels). If your picture is smaller
than 560 x 560 it will be unaffected.
However, you can only resize the picture
the first time that you upload it to the
website.




46                                   Leicestershire Villages Website Manual – Revised May 2011
For online help when using the ‘Picture’ tool, click on ‘Show Help’ in the top, right corner (see graphic below)
and then click on the relevant question mark icon which will appear.

The screenshot on the right shows a
picture successfully saved onto a page.
Notice the presence of a ‘Remove’
checkbox for use when selecting an
alternative picture to the one you have
already added.




Further Information

Title: The title should reflect the content of the picture. The picture title will appear as ‘alternative text’ when
the cursor hovers over the picture or it fails to appear. It is vital for web accessibility to title all pictures.
Alternative text is read by screen readers (like Browsealoud) so that users can understand what picture is on
the screen.

Picture: To insert a picture, click on the
‘Browse’ button. Now locate your picture
and click the ‘Open’ button (see graphic
right).

Pictures have a suggested size of 560
pixels wide by 560 pixels high, but can be
re-sized to suit the situation.

Leaving the ‘Resize’ option
selected will cause any pictures that are
bigger than the maximum size to be
resized and re-sampled when they are
uploaded. Pictures that are smaller than
the maximum size will not be affected.
See ‘Appendix 1’ for additional image
information.

Note: When importing an animated gif file ensure the ‘Resize’ option is unchecked, otherwise all animation
will be lost.

Description: Enter a brief description to be associated with this picture. Make it short, and as descriptive as
possible. You can use this text as a caption for your picture.

Show Description: The default selection is ‘Yes’ click ‘No’ if you do not want the description to appear under
the element.




                                     Leicestershire Villages Website Manual – Revised May 2011                   47
Alignment: This allows you to select how you want this element aligned on the page and how it will affect
any elements below it. The default setting is ‘Align Left’.

The following options are available:

Align Left - Aligns the element to the left of the
page leaving the elements below it in place.
Align Centre - Aligns the element to the centre of
the page leaving the elements below it in place.
Align Right - Aligns the element to the right of the
page leaving the elements below it in place.
Float Left - Floats the object to the left of the page
causing the elements below it to be pulled up to
the right of it.
Float Right - Floats the object to the right of the
page causing the elements below it to be pulled
up to the left of it.
Clear Left - This moves the element below any
floating elements above it on the left.
Clear Right - This moves the element below any floating element above it on the right.
Clear Both - This moves the element below any floating elements above it.

Note: When using ‘Float Left’ or ‘Float Right’ there may be times when the elements below do not get
‘pulled up’. This will happen if the elements are too wide to fit together or because of a style sheet issue. In
the latter case you will need to contact the Administration Team for help.

Link to Page: Use the 'Choose Page' button to link this element to a page within the website. Clicking the
'Choose Page' button will open a window with a view of all possible pages. Click on a page title to select it.
Linking pages this way ensures that a link remains working even if it gets moved around in the portal.
Clicking the 'Clear' button will clear the link selection. Clicking the 'Go' button will open the page that has
been selected so you can check that it is the correct one.

Note: An element cannot have an 'External Web Link' and a 'Link to Page' - only one or the other.

External Website: Enter the full website address of a web page that you want to associate with this
element. The correct format is http://www.domain.co.uk/page.html, however, if you forget the ‘http://’ it
automatically will be added. If you cannot remember the full address, then enter the domain and click on the
'Go' button, this will open the website in a new window. Now navigate to the required page and copy and
paste the address from the Address Bar into this field.

Note: An element cannot have an 'External Web Link' and a 'Link to Page' - only one or the other.

Parent Page: This allows you to change where the picture sits in the overall website structure. Use the
drop-down list to select the page on which you wish the picture to belong. The element will be moved to that
page. Once the picture has been moved, use its 'Parent Page Position' option to determine where it sits on
the new page.

Note: This option only appears in 'Edit' mode after an element has been created.

Parent Page Position: Every element on a page is ordered by its number. Use the ‘Parent Page Position’
tool to change the order an element should sit on the page. When creating a new element, leaving the
‘Parent Page Position’ as 'default' will add the element as the last one on the page.

Click the 'Save' button to save the element. Click the 'Cancel' button to cancel it.

See Appendix 1 for more information about pictures.




48                                  Leicestershire Villages Website Manual – Revised May 2011
     Link
‘Links’ can take site users to information on pages within your village or town site, or to external websites.
Links should have a brief title, and a good description (optional). To create a link click on the ‘Link’ button; a
window will open enabling you to do this.

For online help when using the Web Link tool, click on ‘Show Help’ in the top, right corner (see graphic
below) and then click on the relevant question mark icon which will appear.


Further Information

Title: These words will become the link
text on the page. Make them descriptive
but brief. If you don’t add a title the
website address or page name will
appear instead. If you use a thumbnail
(see below) as the link the Link Title will
appear as alternative text when the cursor
hovers over the picture, or if the picture
fails to appear. By default the link will
open in a new browser window.

Description: Enter a clear, brief
description to be associated with this link.

Show Description: The default selection
is ‘No’. Click ‘Yes’ if you want the
description to appear below the link.

Thumbnail Image: Click on ‘Browse’ to
select an image from your computer to
act as the page link. Leaving the ‘Resize’
          option selected will ensure your
picture is resized and re-sampled to 50
pixels high and wide, when it is uploaded.
This process will not affect the original
image on your computer.

Alignment: This allows you to select how
you want this element aligned on the
page and how it will affect any elements
below it. The default setting is ‘Align Left’.
The following options are available:

Align Left - Aligns the element to the left
of the page leaving the elements below it
in place.
Align Centre - Aligns the element to the centre of the page leaving the elements below it in place.
Align Right - Aligns the element to the right of the page leaving the elements below it in place.
Float Left - Floats the object to the left of the page causing the elements below it to be pulled up to the right
of it.
Float Right - Floats the object to the right of the page causing the elements below it to be pulled up to the left
of it.
Clear Left - This moves the element below any floating elements above it on the left.
Clear Right - This moves the element below any floating element above it on the right.
Clear Both - This moves the element below any floating elements above it.




                                      Leicestershire Villages Website Manual – Revised May 2011                 49
Note: When using ‘Float Left’ or ‘Float Right’ there may be times when the elements below do not get
‘pulled up’. This will happen if the elements are too wide to fit together or because of a style sheet issue. In
the latter case you will need to contact the Administration Team for help.

Link to Page: Use the 'Choose Page' button to link this element to a page within the website. Clicking the
'Choose Page' button will open a window with a view of all possible pages. Click on a page title to select it.
Linking pages this way ensures that a link remains working even if it gets moved around in the portal.
Clicking the 'Clear' button will clear the link selection. Clicking the 'Go' button will open the page that has
been selected so you can check that it is the correct one.

Note: An element cannot have an 'External Web Link' and a 'Link to Page' - only one or the other.

External Website: Enter the full website address of a web page that you want to associate with this
element. The correct format is http://www.domain.co.uk/page.html, however if you forget the ‘http://’ it
automatically will be added. If you cannot remember the full address, then enter the domain and click on the
'Go' button, this will open the website in a new window. Now navigate to the required page and copy and
paste the address from the Address Bar into this field.

Note: An element cannot have an 'External Web Link' and a 'Link to Page' - only one or the other.

Parent Page: This allows you to change where the link sits in the overall website structure. Use the drop-
down list to select the page on which you wish the link to belong. The element will be moved to that page.
Once the link has been moved, use its 'Parent Page Position' option to determine where it sits on the new
page.

Note: This option only appears in 'Edit' mode after an element has been created.

Parent Page Position: Every element on a page is ordered by its number. Use the ‘Parent Page Position’
tool to change the order an element should sit on the page. When creating a new element, leaving the
‘Parent Page Position’ as 'default' will add the element as the last one on the page.

Click the 'Save' button to save the element. Click the 'Cancel' button to cancel it.

Note: When logged into one of your pages if you see a link highlighted in pink, this indicates it is broken and
needs correcting. Having corrected the link, click ‘Save’.




50                                  Leicestershire Villages Website Manual – Revised May 2011
     Document
Use this tool to create a link for a downloadable document. If the user has the software to open it then left-
clicking on the document link will open it for them online. If they right-click on the link and then click ‘Save
Target As…’ the file will be saved to their computer.


Further Information

Click on the ‘Document’ button to insert a
document element on the page. This will
open a window which allows you to set
the options for the document link (see
graphic right).

Title: The ‘Title’ will become the link to
the document in the page. Make it as
descriptive as possible. If you don’t add a
Title then the text in the filename box will
be used by default.


File: To select the prepared document,
click on the ‘Browse’ button, which will
give you access to your computer’s files
(see graphic right). Now locate the
document and click the ‘Open’ button.

Description: Enter a brief description to
be associated with this document. Make it
brief and as descriptive as possible.

Show Description: The default selection
is ‘Yes’. Click ‘No’ if you do not want the
description to appear under the link.

Parent Page: This allows you to change
where the link sits in the overall website
structure. If you wish to move it
elsewhere, use the drop-down list to
select the new page. The element will be
moved to that page. Once the link has been moved, use its 'Parent Page Position' to correctly position it.

Note: The ‘Parent Page’ option only appears in 'Edit' mode after an element has been created.

Parent Page Position: Every element on a page is ordered by its number. Use the ‘Parent Page Position’
tool to change the order an element should sit on the page. When creating a new element, leaving the
‘Parent Page Position’ as 'default' will add the element as the last one on the page.

Click the 'Save' button to save the element. Click the 'Cancel' button to cancel it.

See Appendix 2 for more information about document formats.




                                    Leicestershire Villages Website Manual – Revised May 2011                  51
     Table
Use the ‘Table’ tool to insert tabulated information onto the web page, either cell by cell or importing a whole
table.

Note: It is best practice only to use the table for tabulated information and not as a way of controlling the
page layout.

The ‘Dimensions’ of the table can be changed by entering the required number of rows and columns and
clicking the 'Update' button. It is best to set the dimensions of the table before entering information into the
cells.

If the column ‘widths’ are left as ‘relative’, the web browser will determine the size of each column.
Alternatively, you can set the column width by selecting a percentage from the drop-down list. Remember
the combined widths of the columns should equal 100%.


More Information

Click on the ‘Table’ button to add a table
element to the page. A window will
appear with options for the table.

Title/Caption: The ‘Title’ appears at the
top (outside and centred) of the table, and
provides the overall title for the contents.

Dimensions: Tables are organised into
rows and columns – the default is 4 rows
by 4 columns. Change the rows and
columns numbers to suit your needs and
click on the ‘Update’ button to create the
new table dimensions.

Note: The top row in this window is a
heading row and is not counted as a row.

Treat first column as headings: Most
tables have the header row at the top, but
some have it at the side. This feature
allows users to adjust the table between
the two. The default setting is ‘No’. If you
intend to set headings in the first column
on the left of the table do not enter
anything into the ‘Headings’ or ‘Footers’
rows.

Width/Alignment: There are two drop-
down menus for each column, these allow
you to set the width and alignment for that
particular column.

Headings: This is the row into which
column headings should be entered.

Body: Data may be entered here either
cell by cell, or imported as a CSV file.

Footers: Data at the foot of columns
should be entered in this row.

52                                  Leicestershire Villages Website Manual – Revised May 2011
Summary: The summary is used to give a full description of the contents of the table. It does not appear on
the web page but sits in the background and is read by screen readers (like Browsealoud) so that visually
impaired users can understand what the table is about.

Alignment: This allows you to select how you want this element aligned on the page and how it will affect
any elements below it. The default setting is ‘Align Left’. The following options are available:

Align Left - Aligns the element to the left of the page leaving the elements below it in place.
Align Centre - Aligns the element to the centre of the page leaving the elements below it in place.
Align Right - Aligns the element to the right of the page leaving the elements below it in place.
Float Left - Floats the object to the left of the page causing the elements below it to be pulled up to the right
of it.
Float Right - Floats the object to the right of the page causing the elements below it to be pulled up to the left
of it.
Clear Left - This moves the element below any floating elements above it on the left.
Clear Right - This moves the element below any floating element above it on the right.
Clear Both - This moves the element below any floating elements above it.

Note: When using ‘Float Left’ or ‘Float Right’ there may be times when the elements below do not get
‘pulled up’. This will happen if the elements are too wide to fit together or because of a style sheet issue. In
the latter case you will need to contact the Administration Team for help.

Show Headings & Footers: The default
selection is ‘Yes’. Click ‘No’ if you wish
to hide the data in the ‘Headings’ and
‘Footers’ rows.

Autoformat Cells: This feature will
reformat numbers from 1000000 to
1,000,000 making it more readable.

Merge Empty Cells: The default setting
is ‘No’. If users select ‘Yes’ then empty
cells will be merged with the full cell to
the left (see graphic right). Beware –
using this function may cause unintended layout results.

Import (.csv or .xls): This feature simplifies and speeds the process of inserting data into a table. Whatever
spreadsheet software you are using set the print area and then save a version of your data in a comma
delimited .csv file format. This is the most compatible file format for importing into the table. You can import
Excel files in .xls format but irregularities may occur. Any empty rows or columns may be removed by
making adjustments with the ‘Dimensions’ setting.

Parent Page: This allows you to change where the link sits in the overall website structure. If you wish to
move it elsewhere use the drop-down list to select the new page. The element will be moved to that page.
Once the link has been moved, use its 'Parent Page Position' to correctly position it.

Note: The ‘Parent Page’ option only appears in 'Edit' mode after an element has been created.

Parent Page Position: Every element on a page is ordered by its number. Use the ‘Parent Page Position’
tool to change the order an element should sit on the page. When creating a new element, leaving the
‘Parent Page Position’ as 'default' will add the element as the last one on the page.

Click the 'Save' button to save the element. Click the 'Cancel' button to cancel it.




                                    Leicestershire Villages Website Manual – Revised May 2011                  53
     Multimedia
Use the ‘Multimedia’ tool to insert a file of audio or visual content on your web page.

This tool imposes requirements on Page and Content Editors, as well as web users. To ensure a good
experience for users the Page and Content Editors must use the preferred file formats, which for movies will
be .flv (Flash Video) and .swf (Flash Movie) and for audio files .mp3. The ‘Flash Player’ cross-platform
browser plug-in, that delivers breakthrough web experiences, is to be found on over 99% of computers. It is
available from http://www.adobe.com/products/flashplayer/

‘Audio files’ will display in a slim player (see graphic
right). To play the file click on the black triangle on
the left. Click it again to pause play. Use the slider in the centre to get to any point within the file. Click on
the bars at the right to increase or decrease the volume.

‘Movie files’ will appear (see graphic right), or with a ‘Play’
button in the centre.




Right clicking on the Flash movie file will produce a drop-down menu of
settings with which to control the playing of the ‘movie file’ (see graphic
right).




Click on the ‘Multimedia’ button and the
‘Insert New Element – Multimedia File’
window will open.

Title: The ‘Title’ should reflect the
content of the multimedia file. Text in this
box will only appear when the cursor
hovers over the player, or artwork image.

File: To select the multimedia file click
on the ‘Browse’ button, which will give
you access to your computer’s files. Now
locate the multimedia file and click the
‘Open’ button.

Description: Enter a description to be
associated with this file. Make it short and as descriptive as possible. The text will be placed under the
multimedia file image.




54                                   Leicestershire Villages Website Manual – Revised May 2011
Size: The display size of the movie file
will be automatically detected. After the
file has been saved on the server it is
possible to edit the size at which the
image is displayed by putting new figures
in the width and height fields (see graphic
right).

Controls: By default ‘Player Controls’
are set to be visible. And by default ‘Auto
Play’ is turned off. The controls available
to manipulate the multimedia file are
plug-in dependant. Uncheck the ‘Show
Player Controls’ hides the controls. If the
‘Auto Play’ box is checked the file will
play or display when it appears in the
browser.

Alternative/Preview Image: The default
first image for many movie files is a triangular ‘Play’ button. This setting allows you to insert an alternative
image which in effect becomes the first frame of the movie file. This image could be a logo or ‘title’ for the
movie.

Parent Page: This allows you to change where the page with the multimedia content sits in the overall
website structure. If you wish to move it elsewhere use the drop-down list to select the new page. The
element will be moved to that page. Once the link has been moved, use its 'Parent Page Position' to
correctly position it.

Note: The ‘Parent Page’ option only appears in 'Edit' mode after an element has been created.

Parent Page Position: Every element on a page is ordered by its number. Use the ‘Parent Page Position’
tool to change the order an element should sit on the page. When creating a new element, leaving the
‘Parent Page Position’ as 'default' will add the element as the last one on the page.

Click the 'Save' button to save the element. Click the 'Cancel' button to cancel it.

See Appendix 3 for more information about multimedia files.




                                    Leicestershire Villages Website Manual – Revised May 2011                      55
     Video Streaming
YouTube is a popular video site where anyone from around the world can upload their own videos for free,
and anyone can view them. You can also use BB Code to import videos from the YouTube website
www.youtube.com. If you search for your village or town you may find some interesting videos that you
would like to link to on your village or town website.

Find a video you would like to import into your website and copy the unique reference in the web address of
the video (see graphic below).




URL: The part of the web address after the ‘v=’ in the example above ‘HauzebRDc24&feature=related’ has
been copied.

Open a new text box on your page and enter the following code [youtube:video-id] where you will need to
replace the video-id with the part of the web address that you just copied so, in this example, we have used
[youtube:HauzebRDc24&feature=related’]. Save your text box and your video will be imported automatically.




56                                Leicestershire Villages Website Manual – Revised May 2011
Control Panel
The Control Panel is where you are able to change your account details; view the content you’ve added; add
shortcuts and view updates about the site. If you are a Page Editor or Content Editor you will also be able to
check the statistics for your page(s).

Login to the site, then click on the ‘Control Panel’ link located on the buff bar, at the top of the page, to open
the Control Panel window. You will see the options listed below:




My Account                    Content Management
My Details                    Page Statistics (only available for Page and Content Editors)
My Content
My Notices
My Shortcuts


The following pages provide an overview of these options.




                                    Leicestershire Villages Website Manual – Revised May 2011                   57
     My Details
In the ‘My Details’ section you are able to see all your personal details that you originally registered with.

Email Address: This is the email
address that you login with.

Full Name: This should be your real
name so the Site Administrator, or
Administrative Team, know how to
address you should they need to contact
you. Also, your name will appear in the
Discussion Forums and Picture Gallery if
you submit content to them.

Nickname: This allows you to use a
pseudonym in the Discussion Forums
and the Picture Gallery if you do not wish
to display your real name.

Address: This information isn’t
compulsory but if you do add your
postcode you will be able to use ‘Find My
Nearest’ to search in relation to your
postcode, rather than the centre of your
village or town.

Telephone: It is good practice to include
your phone number so that the Site
Administrator, or Administrative Team,
has another method of contacting you
should the need arise.

New Email Address and Confirm email
Address: You can change your email
address by entering a new one.

Note: You will need to use this new
email address when you next login.

New Password and Confirm
Password: You can change your
password by entering a new one.

Note: You will need to use this new
password when you next login.

Home Site: This is usually the village or
town you live in and each time you login
you will be taken to this home page. You
can change this using the drop-down list.

User Groups: This shows you what groups you belong to. Groups allow more than one person to edit a
page so, if several people wanted to add history content to a specific page, they would need to be part of a
group.

Permissions: This tells you what permissions you have across the site; you may be a Page Editor or
Content Editor in more than one village or town.

Save: Click the ‘Save’ button to save your changes. Click the ‘Reset’ button to cancel them.

58                                  Leicestershire Villages Website Manual – Revised May 2011
     My Content
In the ‘My Content’ section you are able to see all the items you have added to the site, and if you are a
Page Editor or Content Editor all the pages you have. This allows you to access, review and edit any of the
items you previously added anywhere on the site. It also informs you how many items you have added over
how many pages, if you have added a large quantity. Furthermore, it identifies the items as postings i.e. a
‘Database Item’ or a ‘Page’.

Keyword Search: You can use this to
search for any specific items you have
created. Type a word into the box and
click on the ‘Search’ button.

Posting: The        ‘Edit Button’ indicates
that this item is a posting (e.g. news,
event, etc). Click on the icon to view the
details.

Page: The        red arrow indicates that
this item is a page (e.g. history page,
church page, etc). Click on the icon to
view the details.




     My Notices
From time to time, the Administration Team will add notices to the site that appear when you login. These
are used to make you aware of important changes to the site, or raise awareness of interesting projects. The
‘My Notices’ section of the ‘Control Panel’ allows you to review any of the notices that have been added to
Leicestershire Villages.

Notice Archive: Click on the ‘Notice
Archive’ link to view all the different
notices that have been added to
Leicestershire Villages.




                                    Leicestershire Villages Website Manual – Revised May 2011            59
     My Shortcuts
You can use the site to store links to some of your favourite websites. This might be particularly useful if you
aren’t able to access ‘My Favourites’ on your own computer, for example, if you are using the internet at your
local library, or an Internet cafe.

Title: Enter a short and descriptive title
to make it clear to which website it links.

URL: This is the actual web address to
which you would like to link. You can
type this in directly, or copy and paste it
into the box.

Remove: If you would like to remove a
website from the list tick the ‘Remove’
box.

Click the 'Save Shortcuts ' button to save
your entries. Click the ‘Reset’ button to
cancel any entries you have made, but do
not wish to save.




Your shortcuts appear on the right side of the screen, underneath the community
pages.

Add This Page?: If you find a page on Leicestershire Villages you would like to
add to your shortcut list you can click on ‘Add This Page?’. It will automatically be
added to your list of shortcuts which sit on the right side of the screen, under your
village or town pages.




60                                   Leicestershire Villages Website Manual – Revised May 2011
     Page Statistics

If you are a Page Editor or a Content Editor, Page Statistics show you how many page views your content
has had.

Date Range: You can change the date
range to see how many views your pages
have had over the past week, month, or
year.

Page Views: The number of times your
pages have been viewed in the specified
date range.

Page Approves: The number of times a
page has been published in the specified
date range.

Page titles marked in bold are owned by
you.

Total: If you are interested in seeing the
number of page views for your village or
town site as a whole, you will find a rolling
total at the bottom of the page.




                                     Leicestershire Villages Website Manual – Revised May 2011            61
Annual Statistics
All the sites display how many page views your village or town site has
received over the last 12 months; this figure is updated daily. To see
these statistics look under the ‘My Shortcuts’ section at the bottom, right
corner of your screen.




Top 100 Sites
Top 100 Sites: If you are interested in finding out how popular your site is compared to the other villages and
towns in Leicestershire, you can see if your site has made the Top 100 list on Leicestershire Villages. To do
this, click on the ‘Help’ section and navigate to the ‘Getting Started’ page where you will find a link for the
Top 100 sites; these figures are updated daily.




Contact Details


       admin@leicestershirevillages.com



      Tel: 0116 - 305 5676


62                                  Leicestershire Villages Website Manual – Revised May 2011
Appendix 1 - Use of pictures
Formats
There are three main types of image formats widely used on web pages – JPG, GIF and PNG.

GIF stands for Graphics Interchange Format, a bit-mapped lossless graphics file format. GIF supports colour
and various resolutions. It also includes data compression, but because it is limited to 256 colours, it is more
effective for scanned images such as illustrations rather than colour photos.

PNG stands for Portable Network Graphics. It is a bitmapped image format that employs lossless data
compression. It was created to improve upon and replace GIF images. It supports palette-based (palettes of
24-bit RGB or 32-bit RGBA colours), greyscale, RGB, or RGBA images. PNG was designed for transferring
images on the Internet, not professional graphics, and so does not support other colour spaces (such as
CMYK).

JPEG stands for Joint Photographic Experts Group. It is a lossy compression method which removes
information from the image. It is at its best on photographs and paintings of realistic scenes with smooth
variations of tone and colour. For web usage, where the bandwidth used by an image is important, JPEG is
very popular. On the other hand, JPEG is not as well suited for line drawings and other textual or iconic
graphics, where the sharp contrasts between adjacent pixels cause noticeable artefacts. Such images are
better saved in a lossless graphics format such as TIFF, GIF, PNG, or a ‘raw image’ format. JPEG is also not
well suited to files that will undergo multiple edits, as some image quality will usually be lost each time the
image is decompressed and recompressed, particularly if the image is cropped or shifted, or if encoding
parameters are changed. To avoid this, an image that is being modified or may be modified in the future can
be saved in a lossless format such as PNG, and a copy exported as JPEG for distribution.
JPEG/Exif is also the most common format saved by digital cameras.


Size
The size of an image on a web page is generally measured in pixels. A pixel is a dot of information on the
computer screen. The majority of users have screen resolutions varying between 1024x768, 1280x800,
1280x1024 to 1440x900.

Big images can take a long time to download and so certain restrictions have been set in place when it
comes to loading images onto a Community Portal website.

Images – Pictures can be changed to suit the situation, however, making a picture wider than 560 pixels
could interfere with the page layout forcing text on the right of the screen out of view.

Preparation
It is best to prepare/optimise your images before going on line. If you want to put a photograph on one of
your web pages then you will need to size it in an image-editing program (e.g. PhotoDraw; PhotoShop; Paint
Shop Pro; Serif PhotoPlus, etc) before inserting it in your page.

Here are some free products:
GIMP is a freely distributed piece of software for such tasks as photo retouching, image composition and
image authoring. It works on many operating systems, in many languages. http://www.gimp.org/

IrfanView is a very fast, small, compact and innovative FREEWARE (for non-commercial use) graphic viewer
for Windows 9x, ME, NT, 2000, XP, Vista, Windows 7. http://www.irfanview.com/




                                   Leicestershire Villages Website Manual – Revised May 2011                 63
Appendix 2 - Document Formats
The Internet is an ideal medium for distributing documents to colleagues or members of the general public.
However, we must remember that not everyone will have the same programs or the latest versions. So, for
example, a document created in Microsoft Word 2007 will not be able to be read be someone who has an
older version of Word, or who has some other word processing program. You can however get round this by
saving a file in a format that makes it accessible to all.

Acceptable Formats
Rich Text Format (An example of a filename is agenda.rtf)
Most if not all word processing programs understand this format. So even someone who doesn’t have
Microsoft Word will be able to read and print it. This format will not always allow fancy enhancements on the
page.

Microsoft Word (An example of a filename is agenda.doc)
This format is very close to the standard Rich Text Format mentioned above. Some other word processing
programs may have problems with reading and printing this type of file.

Microsoft Excel Spreadsheet (An example of a filename is budget.xls)
It is possible to attach an Excel spreadsheet as a document. Downloading and opening such a document
will launch Excel on the viewer’s computer to open the file. If they don’t have Excel they can use the MS
Excel link to download a free file viewer.


Note: The system cannot handle Microsoft 2007 documents in the .docx and .xlsx formats. You must save
your documents down to the Word 2003 .doc format.


PDF (An example of a filename is agenda.pdf)
This is a format that is widely used on the Internet as it keeps the exact style of the original document.
However you would need to obtain a program to convert your Word document into pdf format. Also the
person viewing the document would need a pdf viewer program – which is free and easy to download and
install.

For free pdf creation software you might like to try PDF Creator http://www.pdfforge.org/products/pdfcreator


Saving in a different format
You can save a Microsoft Word document in a different format as follows:

     1. Click on the ‘File’ menu and click ‘Save As’.

     2. Choose the location for the file to be saved
        to in the ‘Save In’ box and type in the
        filename in the ‘File Name’ box.

     3. Now click on the ‘Save as Type’ box and
        choose ‘Rich Text Format’.

     4. Click the ‘Save’ button.

Your file is now ready for uploading to your web
page.




64                                  Leicestershire Villages Website Manual – Revised May 2011
Appendix 3 – Multimedia File Formats
The behaviour of multimedia files, how they display and are viewed in your browser, is very dependent on
the plug-ins installed in your browser. In computing, a plug-in consists of a computer program that interacts
with a host application (a web browser or an email client, for example) to provide a certain, usually very
specific function ‘on demand’.

Our multimedia tool has been developed to exploit Flash based files. Flash is installed on 99% of browsers.
Adobe Flash (formerly Macromedia Flash) is a popular method for adding animation and interactivity to web
pages. Flash can manipulate vector and raster graphics, and supports bidirectional streaming of audio and
video. Adobe Flash Player is available free for most common web browsers, some mobile phones and for
other electronic devices. It is available from http://www.adobe.com/products/flashplayer/

Files in the SWF format, traditionally called ‘ShockWave Flash’ movies, usually have a .swf file extension
and may be an object of a web page, strictly ‘played’ in a standalone Flash Player, or incorporated into a
Projector, a self-executing Flash movie (with the .exe extension in Microsoft Windows or .hqx for Macintosh).
Flash Video files have an .flv file extension and are either used from within .swf files or played through an flv-
aware player, such as VLC, or QuickTime and Windows Media Player with external codecs added.

You may already be aware of other file formats such as .wmv and .mov. These files rely on plug-ins that
people don’t often have installed.


Expected Behaviour when using different file formats:

.flv - should use internal Flash Video Player (with controls)
.swf - should use internal Flash Video Player (with controls)
.mp3 - should use internal Flash MP3 Player (with controls)
.mov - should use Apple Quicktime plug-in (if installed)
.wmv - should use Windows Media Player plug-in (if installed)
.avi - should use Apple Quicktime plug-in (if installed)


Creating FLV or SWF files

There are several applications around to create .flv files. Some cost and others are free:

       Adobe Flash (Windows - professional suite for creating SWF/FLV r.r.p. £630)
        http://www.adobe.com/uk/products/flash/?promoid=BPCVQ
       Swish (Advanced Flash creation tool for the graphic artist or web professional rrp. £98)
        http://www.swishzone.com/index.php
       Riva VX (Windows, Freeware) http://rivavx.com/?encoder, FLV video encoder
       Evom (Mac, Freeware) http://thelittleappfactory.com/evom/
       VisualHub (Mac, Discontinued), http://www.techspansion.com/, FLV video encoder
       FFMPEG (Linux, Open Source) http://ffmpeg.org/, extremely comprehensive video encoder for all
        platforms.

Free video editing can be done through Windows Movie Maker http://download.live.com/moviemaker
Operating system: Windows XP with Service Pack 2 (32-bit edition only), Windows Vista (32-bit or 64-bit
editions), Windows 7 (32-bit or 64-bit editions), or Windows Server 2008.

Note: Windows Live Movie Maker and the slide show feature of Windows Live Photo Gallery are not
supported on Windows XP.

Creating audio files
Audacity http://audacity.sourceforge.net/
Audacity is a free, cross-platform multi-channel sound recorder and editor. It is open source software
available for Mac OS X, Microsoft Windows, GNU/Linux, and other operating systems.



                                    Leicestershire Villages Website Manual – Revised May 2011                  65
Appendix 4 – Terms and Conditions
Please read our Legal section regularly; it is important that you are aware of your rights as a site user, as
well as help us ensure that our websites content and usage remains safe for everyone.

About the Terms and Conditions
Access to and use of www.leicestershirevillages.com both within the UK and internationally is provided by
Leicestershire County Council (together with Leicestershire Rural Partnership) on the following terms:

     1. This website is maintained for your personal use and viewing. By using leicestershirevillages.com
        you agree to be bound by these terms, which shall take effect immediately on your first use of
        leicestershirevillages.com. If you do not agree to be bound by all of the following terms please do
        not access, use and/or contribute to leicestershirevillages.com.

     2. As Leicestershire County Council may change these terms from time to time you should check these
        terms regularly. Your continued use of leicestershirevillages.com will be deemed acceptance of the
        updated or amended terms. If you do not agree to the changes, you should cease using this
        website. If there is any conflict between these terms and specific local terms appearing elsewhere
        on leicestershirevillages.com then the latter shall prevail.

     3. The failure or delay of Leicestershire County Council to exercise or enforce any right in these terms
        does not waive its right to enforce that right.

     4. These terms are governed by and interpreted in accordance with the laws of England and Wales
        which will have exclusive jurisdiction over any disputes. If any provision of the foregoing is held to
        be unlawful, void or for any reason unenforceable, then that provision will be deemed severable and
        will not affect the validity and enforceability of the remaining provisions.

Use of leicestershirevillges.com
   5. You agree to use leicestershirevillages.com only for lawful purposes and in a way that does not
        infringe the rights of, restrict or inhibit anyone else's use and enjoyment of this domain. Prohibited
        behaviour includes harassing or causing distress or inconvenience to any person, transmitting
        obscene or offensive content or disrupting the normal flow of dialogue within
        leicestershirevillages.com.

     6. In order to contribute to leicestershirevillages.com you will be required to agree to these terms and
        register with leicestershirevillages.com. Any personal information supplied to
        leicestershirevillages.com as part of this registration process and/or any other interaction with this
        domain will be collected, stored and used in accordance with the Privacy Statement.

     7.    All user accounts must be registered with a real name (not a business name) and a valid personal
          email address that you access regularly so that moderation emails can be sent to you. Accounts
          registered with someone else's email address, or with temporary email addresses may be closed
          without notice. We may require users to re-validate their account if we believe they have been using
          an invalid email address.

Disclaimers and Limitations of Liability
   8. Whilst Leicestershire County Council (together with Leicestershire Rural Partnership) make every
       effort to keep the information on this domain accurate, they disclaim any liability for any warranty or
       representation, express or implied about the accuracy, completeness or appropriateness of that
       information for a particular purpose and you must satisfy yourself on these matters before using such
       information. Accordingly, you assume full responsibility for using the information on
       Leicestershirevillages.com website, and you understand and agree that by doing so Leicestershire
       County Council, Leicestershire Rural Partnership, leicestershirevillages.com nor its employees are
       responsible or liable for any claim, loss or damage arising from the use.

     9.    Web site material and that relating to third party information, products and services is provided 'as
          is', without any representation or endorsement made and without warranty of any kind whether
          expressed or implied, including but not limited to the implied warranties of satisfactory quality, fitness
          or a particular purpose, non-infringement, compatibility, security and accuracy.

66                                    Leicestershire Villages Website Manual – Revised May 2011
    10. A proportion of content posted in leicestershirevillages.com is created by members of the public.
        The views expressed are theirs and unless specifically stated are not those of Leicestershire County
        Council and or its partners. Neither of the latter are responsible for any content posted by members
        of the public on leicestershirevillages.com or for the availability or content of any third party sites that
        are accessible through leicestershirevillages.com.

    11. Although we do strictly monitor discussions, postings, transmissions, bulletin boards and the like, we
        are under no obligation to do so and assume no responsibility or liability arising from the content, nor
        for any error, omission, infringement, defamation, obscenity, or inaccuracy contained in any
        information within such locations on this site.

    12. We do not warrant that the functions contained in the material contained in this site will be
        uninterrupted or error free, that defects will be corrected, or that this site or the service that makes it
        available are free of viruses or represent the full functionality, accuracy, reliability of the materials. In
        no event will we be liable for any loss or damage including, without limitation, indirect or
        consequential loss or damage, or any loss or damages whatsoever arising from use or loss of use
        of, data or profits arising out of or in connection with this site.

    13. We add links to third party sites to help you find more information related to our services. However
        Leicestershire County Council cannot be held responsible for the content of any external site linked
        to from within this site. Any links to third party websites from this domain do not amount to any
        endorsement of that site by Leicestershire County Council and or its partners and any use of that site
        by you is at your own risk.

    14. All copyright, trade-marks, design rights, patents and other intellectual property rights (registered and
        unregistered) in and on leicestershirevillages.com and all content (including all applications) located
        on the site shall remain vested in Leicestershire County Council or its licensors (which includes other
        users).

    15. Use of material on this site is modelled on a Creative Commons license. You are free to copy,
        distribute, display and perform the work on this site ONLY under the following conditions:
              Attribution – You must give the original author credit
              Non-commercial – You may not use this work for commercial purposes
              No derivative work – You may not alter, transform, or build upon this work.

    16. For any reuse or distribution, you must make clear to others the license terms of this work. Any of
        these conditions can be waived if you get permission from the copyright holder. Nothing in this
        license impairs or restricts the author’s moral rights.

Contributors
   17. All submissions to leicestershirevillages.com, which must be in the English language, are governed
       by a Creative Commons style license and, where relevant, restrictions set out in our Privacy
       Statement.

    18. By submitting any contribution to leicestershirevillages.com (including any text, photographs,
        graphics, video or audio) you agree and grant, free of charge, permission for this domain to copy,
        distribute, display and perform the work on this domain, viewable worldwide, so long as there is
        attribution (giving the original author credit), no commercial use is made of the submission and no
        derivative work is made of the submission other than for promotional purposes.

    19. Copyright in your contribution will remain with you and this permission is not exclusive, so you can
        continue to use the material in any way including allowing others to use it.

    20. You may not submit or share any defamatory or illegal material of any nature in this domain,
        including text, graphics, video, programs or audio. Contributing material to a
        leicestershirevillages.com community with the intention of committing or promoting an illegal act is
        strictly prohibited. Leicestershire County Council reserves the right to delete any contribution, or
        take action against any user account, at any time, for any reason.

    21. We do not accept personal introduction items or objectionable content – that which might be
        harassing, defamatory, abusive, threatening, harmful, obscene, profane, sexually oriented, racially
        offensive or otherwise objectionable material.

                                     Leicestershire Villages Website Manual – Revised May 2011                     67
     22. By submitting any contribution you are confirming that the contribution is your own original work, is
         not defamatory and does not infringe any UK laws, that you have the right to give
         leicestershirevillages.com permission to use it for the purposes specified above, and that you have
         the consent of anyone who is identifiable in your contribution or the consent of their parent/guardian
         if they are under 16.

     23. We normally show your name with your submissions in galleries but for operational reasons this is
         not always possible. Leicestershirevillages.com may need to contact you for administrative or
         verification purposes in relation to your contribution, or in relation to particular projects. For full
         details of when and how we may contact you please see the Privacy Statement.

     24. Please do not endanger yourself or others, take any unnecessary risks or break any laws when
         creating content you may share with leicestershirevillages.com.

     25. If you do not want to grant this domain the rights set out above, please do not submit or share your
         contribution to or with us.

     26. You agree to indemnify Leicestershire County Council and or its partners against all legal fees,
         damages and other expenses that may be incurred by leicestershirevillages.com as a result of your
         breach of any of the above warranties/representations.

Forums – Community Rules
   27. These Forums provide a place to discuss all aspects of life in your own village and in the county of
       Leicestershire. You agree to use leicestershirevillages.com (including forums and message boards)
       in accordance with the following Community Rules. These apply across this domain.

     28. All Forum participants should contribute in English and show respect to others. You are expected to
         maintain a helpful, respectful tone when posting. Opinions are welcome, but they may not escalate
         into flaming and rudeness against other forum members or any other party.

     29. Refrain from posting unacceptable posts. The following types of posts are not accepted in the
         Leicestershire Villages Forums:
              Spam – We maintain an aggressive no-spam policy. Spam in the forums will be deleted
                 without warning. Spam in the Leicestershire Villages forums context means blatant,
                 offensive, repeated commercial advertising.
              Personal offences based on age, sex, race, location, cultural background or any other
                 criteria. Leicestershire Villages is available to a global audience. Cultures, opinions and
                 traditions differ, and the forums are a place for their co-operation, not clashes.
              Political flames – The Leicestershire Villages forum participants have different backgrounds
                 and political views. Flaming each other based on these helps no one and will be halted by
                 the forum administrator.
              Unlawful acts – Inciting violent or felonious acts, or providing content with a subjective
                 intention or knowledge that it will be used for, or in furtherance of, any criminal purpose is
                 also prohibited. Such posts will be moved offline and referred to proper legal channels.

     30. We advise that you never reveal any personal information about yourself or anyone else (for
         example: telephone number, postal address, home address or email address or any other details
         that would allow you to be personally identified) in any leicestershirevillages.com community.

     31. Please help in maintaining these forums. If you notice novice users behaving improperly, give them
         guidance. If you see specific cases of abuse, rudeness or other violations of this policy, feel free to
         bring it to the attention of the administration team through the ‘Report’ button.

     32. If you fail to abide by these Community Rules you will be sent an email which informs you why your
         contribution has been refused or edited. This email will also include a warning that continuing to
         break the rules may result in action being taken against your account(s). This action may include a
         temporary or permanent suspension of your ability to participate in any or all community areas.

     33. Leicestershire County Council reserves the right to delete any contribution, or take action against
         any user account, at any time, for any reason.



68                                   Leicestershire Villages Website Manual – Revised May 2011
    34. If you have any queries please contact us at admin@leicestershirevillages.com or call 0116 305
        5676.

Under 16s
   If you're aged under 16 these paragraphs relate specifically to you.
    35. Please get a parent's or guardian's permission before taking part in any leicestershirevillages.com
        community.
    36. Never reveal any personal information about yourself or anyone else (for example, school, telephone
        number, your full name, home address or email address).
    37. You must follow the guidance when posting pictures on the site. If you have any queries please
        contact your village website administrator for advice before-hand. Contact details can be obtained on
        the Village Homepage of each Village website.

Use of Images of Children
   38. Users of this domain should read and practice the specific guidance about taking and submitting
        photographs of children on leicestershirevillages.com. (See Guidance below).

    39. There are two things to bear in mind in connection with child protection issues. One relates to the
        image, and the danger of inappropriate use of child pictures by other people. The second issue is
        about identity and privacy; you should always protect the anonymity of children by concealing their
        identity.

    Guidance
       This could be a sensitive area – but there’s plenty of sound, simple advice available to guide you
       through the taking and use of children’s images on the website. This is just a brief overview of the
       issue please read the attached documents for detailed information from a variety of local and
       national organisations.

        Pictures are good. Including images of children on the website can be motivating for those involved
        and provide a good opportunity to promote the work of various organisations.

        There are two things to bear in mind. One relates to the image and the danger of inappropriate use
        of child pictures by other people. This is all about child protection. The second issue is about identity
        and privacy; you should always protect the anonymity of children by concealing their identity.
        Considerations you may need to make:
             Use group photographs rather than individual shots.
             Use suitably dressed images to reduce risk of inappropriate use.
             Use a recognised procedure for moderating website content.
             Avoid using the first name and last name of individuals in a photograph.
             Use safe filename for image (NOT child name).
             Use safe alt text (NOT child name).
             Ensure images are appropriately stored.
             Use of parental permission forms.
             Report inappropriate images.

    If in doubt – call the administration team (0116) 305 5676 for guidance. Preservation of anonymity is of
    paramount importance.

    Anyone who takes and stores digital images of children should do so securely.

               LCC guidance on photographs for use in publicity/promotional material (MS Word, 35 Kb)

    Please refer to the guidance below before sourcing, taking or commissioning photographs to use in
    Leicestershire County Council publications or for use by the media.
            LCC Photographs in Publications/Website (MS Word, 23 Kb)
            Data Protection Good Practice Note - Taking Photographs in Schools (PDF, 27 Kb)

    This Good Practice Guidance is from the office of the Information Commissioner and is aimed at Local
    Education Authorities and those working within schools, colleges and universities. It gives advice on
    taking photographs in educational institutions and whether doing so must comply with the Data
    Protection Act 1998.
                                   Leicestershire Villages Website Manual – Revised May 2011                  69
                 Using images and video safely on school websites (PDF, 54 Kb)
                  Becta is the government agency leading the national drive to ensure the effective and
                  innovative use of technology throughout learning.
                 Home Office task force on child protection on the internet (PDF, 149 Kb)
                  Good practice models and guidance for the internet industry on: Chat services, Instant
                  messaging, and Web based services

Privacy Statement
     General policy
        Leicestershire County Council (LCC) respects your privacy. The information that you provide us with,
        or that is gathered automatically, helps us to monitor our services and provide to you the services
        that you are entitled to as a resident of Leicestershire or visitor to our websites:
        leicestershirevillages.com or leicestershireparishcouncils.org.

Our Commitment to Privacy
     Is my visit to this website anonymous?
     Yes! Your visit to our site is anonymous (no personal information about you is recorded or gathered)
     unless you register to the site to contribute to it or fill in a form requesting information.

     Each time you visit our web site, our system automatically recognises your domain name, but not your
     specific e-mail address.

     What is a Domain Name?
     Your e-mail address might look like ‘another@leics.gov.uk’, our system only recognises ‘leics.gov.uk’ but
     not ‘another’).

     If you have provided us with your e-mail, postal address or telephone number and do not want us to
     contact you in the future, please write to us at admin@leicestershirevillages.com or postal address below
     or call us on (0116) 305 5676. We will then ensure that we do not process your contact information for
     purposes not connected with your initial enquiry.

     However, once you have registered to leicestershirevillages.com we may need to contact you for
     administrative or verification purposes in relation to your contributions, or in relation to particular projects.
     See ‘Your Rights’ below.

     Cookies and Traffic Logs
     We use cookies on our websites to collect limited personal information. These cookies are used to assist
     in the delivery of services to you and for some technical reasons such as mapping co-ordinates. You
     can use your browser software to restrict or to refuse to accept these, or at a later point in time, to
     remove them. We do not pass on information gathered from these cookies to any third party without
     your express consent. Cookies will not be used where the data can be obtained anonymously.

     What is a Cookie?
     A cookie is small file placed on a user's computer by a website, which logs information about the user
     and their previous/current visits for the use of the site next time the user makes contact. More
     information about cookies can be found in Guidance to the Privacy and Electronic Communications (EC
     Directive) Regulations 2003 which can be accessed by referring to the Information Commissioner's
     website www.ico.gov.uk and following the relevant link.

What are Traffic Logs?
  We use traffic logs to identify which pages are being used. This helps us analyse data about web page
  traffic and improve our website in order to tailor it to customer needs. We only use this information for
  statistical analysis purposes.

Links
    Our website contains links to other sites. Leicestershire County Council is not responsible for the privacy
    practices within any of these other sites. We encourage you to be aware of this when you leave our site
    and to read the privacy statements on other websites you visit which collect personally identifiable
    information. This privacy statement applies solely to information collected on our website.


70                                    Leicestershire Villages Website Manual – Revised May 2011
Your Rights - the Data Protection Act
   Our privacy statement covers Leicestershire County Council and its websites (leicestershirevillages.com,
   leicestershireparishcouncils.org).

    Under the Data Protection Act 1998, we have a legal duty to protect any personal information we collect
    from you. We do not pass on your details to any third party or government department unless you give
    us permission to do so or the law requires/permits it.

    Leicestershire County Council is committed to respecting your privacy. We have structured our website
    so that, in general, you can visit it without identifying yourself or revealing any personal information.
    Once you choose to provide us with any information by which you can be identified, then you can be
    assured that it will only be used for the purpose for which it was originally collected or compatible
    purposes.

    Please be advised that any information, unless stated otherwise, will be sent to us via the open internet
    and is therefore not secure during transmission to us. This is because your information may pass from
    your contact pc to an internet service provider and then via other providers to Leicestershire County
    Council, much in the same way as most e-mail correspondence.

The Information Commissioner
   The Information Commissioner enforces and oversees the Data Protection Act 1998 and the Freedom of
   Information Act 2000.

    We have to notify the Information Commissioner of the types of personal data we process and for what
    purpose we use it for and whom we share it with. You can see what is recorded on our Data Protection
    Notification entry if you search for Leicestershire County Council on the Information Commissioner's
    website www.informationcommissioner.gov.uk notification number: Z5653111.

    The Data Protection Act 1998 provides you with rights in relation to the personal data we may hold about
    you, namely:
            be provided with a copy of your personal data that we process and information concerning
               the processing.
            prevent processing likely to cause damage or distress.
            prevent processing for the purposes of direct marketing.
            rights in relation to automated decision taking.
            take action for compensation from the Council if damage results from any breach of the Act
               by the Council.
            take action to rectify, block, erase or destroy inaccurate data.

    With regard to your rights to be provided with a copy of your personal data, you are entitled to this within
    40 days of making the request, providing the request is in writing. Requests must contain the
    information required to satisfy the Council as to the identity of the person making the request (we may
    require proof of your identity). Requests must contain the information required to enable the Council to
    locate the information which is being sought. We will assist you where possible. We may charge up to
    £10 for this data. Further information about the Data Protection Act can be obtained from:
    Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
    Telephone: 01635 545 700
    Fax: 01635 524 510
    Website: www.informationcommissioner.gov.uk

Notification of Changes to Policy
   If we decide to change our privacy policy, we will post details of any changes in the Help section on this
   domain. This will help ensure that you are always aware of what information we collect, how we use it,
   and under what circumstances, if any, we share it with other parties.

    If you have any concerns, questions or comments please email the Council's Data Protection Officer:
    dpo@leics.gov.uk. Postal Address: Compliance Manager, Chief Executive's Department, Leicestershire
    County Council, County Hall, Glenfield, Leicester LE3 8RA.




                                   Leicestershire Villages Website Manual – Revised May 2011                  71

								
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