April 28_ 2011 Regular Meeting - Cortland County by wuyunyi

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									                                                 Cortland County Legislature
                                                        April 28, 2011
                                                          6:00 P.M.
                                                       DRAFT Minutes


          Order of Business
          Chairman Williams opened the Special Meeting at 6:02 p.m., followed by the Salute to the Flag.
          The Clerk of the Legislature took roll call. All members were present, except Ms. Gofkowski,
          who was excused for a family medial emergency.

          Approval of Minutes
          Mr. Troy made a motion to approve the minutes of the March 24, 2011 Regular Meeting.
          Seconded by Mr. Parker. Ms. Briggs noted a correction and an addition regarding Agenda Item
          No. 15. All members voting in favor; none opposed. The minutes were approved pending a
          correction.

          Proclamations & Recognitions
          The Clerk read a recognition, honoring the Homer Intermediate School – Drug Quiz Show
          Champions. Mr. Park presented the recognition to the team.

          The Clerk read a Proclamation declaring May 1 to 7 as RSVP Week in Cortland County. Mr.
          Fuller presented the Proclamation to Cindy Stockholm and Anita Wright.

          The Clerk read a Proclamation declaring May as Foster Parent Month in Cortland County. Ms.
          Price presented the Proclamation to DSS Commissioner Kristin Monroe and foster parents Mike
          and Kelly Sweeney of Homer.

          The Clerk read a Proclamation, declaring April as Autism Awareness Month in Cortland County.
          Mr. Pace presented the Proclamation, on behalf of Ms. Gofkowski, to Kimberly McRea
          Friedman.

          Privilege of the Floor
          Mr. Nino Lama of Ithaca spoke in regards to Agenda Item No. 11. He asked that the Legislators
          be sure they have read and be familiar with the entire document they are voting on, and the
          potential impacts of their vote. He said the modification calls for a disparate rate for tipping fees
          based on volume. Mr. Williams said there is nothing in the solid waste plan that will enact any
          such measure. This is simply a modification as requested by DEC and that public hearings were
          held in 2009.



April 28, 2011, Regular Meeting of the Legislature – Minutes                                                 1
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
          Recess
          Ms. Price asked for a short recess. Chairman Williams recessed the meeting.

          Receive & File
          Ms. Price made a motion to Receive & File the 2010 Social Services Annual Report and
          Business Plan. Seconded by Mr. Parker. All members voting in favor; none opposed.
          Chairman Williams thanked Ms. Monroe for the report and invited her to discuss it at the May
          Legislative Session.

          New Business
          The Clerk asked that a resolution on legislators desks be considered first, and that the Rules of
          Order be suspended. Mr. Troy made a motion to Suspend the Rules of Order. Seconded by Mr.
          Parker. All members voting in favor, except Ms. Briggs, who was opposed.

          Authorize Issuance of a Theaterical Production and Custodial License – Highway
          Department, Dwyer Park (Cortland Repertory Theatre)
          On motion of Mr. Williams. Seconded by Mr. Troy. Mr. Purser suggested a five-month license
          agreement from May 1 to October 1, rather than a full year. Mr. Fuller made a motion to amend
          the resolution as such. Seconded by Mr. Cornell.He said he has an application for a caterer’s
          permit to serve alcohol on the premises. He said he would like to draft the contract so that any
          caterer’s permits are the responsibility and liability of CRT, who manages the facility, rather than
          the County. He would also like to add that the dispensing of alcoholic beverages shall only be
          done by a company that is authorized to sell alcohol under the ABC laws in New York, or has a
          caterer’s permit on the premises. Mr. Ross added that the sale and consumption of alcohol should
          only be permitted in the pavilion, as that is the only portion of the park operated by CRT. Mr.
          Kirby Thompson of CRT said that a five-month agreement would work, but he would like to
          have it done much earlier in the year. Chairman Williams asked that a copy of the caterer’s
          license and/or proof of insurance be provided for the events at the pavilion.
          Ms. Briggs asked if CRT served alcoholic beverages during performances. Mr. Thompson said
          CRT’s insurance company has advised against serving alcohol, so the practice stopped about
          eight years ago. Ms. Briggs said that a policy should be established as to if alcohol can be served
          at county-owned facilities. All members voting in favor of the amended resolution, except Mr.
          Park, who was opposed. Mr. Park stated he was not given enough time to review and discuss the
          terms of the contract and he would like to see this go through committee. Chairman Williams
          said the Highway Committee already agreed to the terms of the contract. The resolution became:

          ON MOTION OF MR. WILLIAMS                                    RESOLUTION NO. 91-11

                         Authorize Issuance of a Theatrical Production And Custodial License
                                         Highway Department, Dwyer Park
                                            (Cortland Repertory Theatre)

                  WHEREAS, NYS Law requires the issuance of a license to stage Theatrical Productions
          in the Main Pavilion at Dwyer Memorial Park, AND




April 28, 2011, Regular Meeting of the Legislature – Minutes                                                  2
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
                 WHEREAS, The Cortland Repertory Theatre has all necessary equipment, insurance and
          bonding in order to meet the requirements to operate Theatrical productions and manage the
          pavilion, NOW, THEREFORE, BE IT

                 RESOLVED, that the Chairman of the Legislature, upon review and approval by the
          County Attorney, is hereby authorized to enter into a License Agreement with Cortland
          Repertory Theatre, P.O. Box 783, Cortland, New York 13045 for a five-month agreement from
          May 1st, 2011 to October 1, 2011for the privilege of staging theatrical productions and
          maintaining the pavilion at Dwyer Memorial Park, and be it further

                 RESOLVED, that the Cortland Repertory Theatre pay the sum of $300.00 for said
          License.

          Agenda Item No. 1 - Appoint Member – Cortland Count Board of Health
          On motion of Mr. Williams. Seconded by Mr. Troy. All members voting in favor; none opposed.
          Agenda Item No. 1 became:

          ON MOTION OF MR. WILLIAMS                                             RESOLUTION NO. 92-11

                                                     Appoint Member
                                              Cortland County Board of Health

                 WHEREAS, due to the resignation of Stuart W. Gillim, M.D., a vacant position for a
          physician exists from the Cortland County Board of Health, AND

                 WHEREAS, New York State Regulation requires that the Cortland County Legislature
          appoint the members of the Board of Health from a list of physicians submitted by the County
          Medical Society, NOW, THEREFORE, BE IT

                  RESOLVED, that Cindy Johnson, M.D., residing at 2094 Kypriotis Drive, Cortland, New
          York, be and hereby is appointed to the Cortland County Board of Health to fill the remainder of
          the term of Stuart W. Gillim, M.D., starting April 28, 2011 and ending December 31, 2011.

          Agenda Item No. 2 – Accept Proposal/Authorize Agreement – Participate in National Grid
          Rebate Program
          On motion of Mr. Willcox. Seconded by Mr. Spaulding. All members voting in favor; none
          opposed. Agenda Item No. 2 became:

          ON MOTION OF MR. WILLCOX                                              RESOLUTION NO. 93-11

                                          Accept Proposal/Authorize Agreement
                                       Participate in National Grid Rebate Program
                                           Buildings and Grounds Department




April 28, 2011, Regular Meeting of the Legislature – Minutes                                            3
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
                  WHEREAS, the Buildings and Grounds Committee has received proposals from the New
          York Power Authority and National Grid regarding rebates associated with a lighting retrofit
          project for County facilities, AND,

                   WHEREAS the Buildings & Grounds Committee has reviewed those proposals and
          recommends participating in the National Grid program for rebates associated with a lighting
          retrofit project for County facilities, AND,

                   WHEREAS those facilities are identified as:

                            Cortland County Court House               Horizon House
                            46 Greenbush St.                          49 Grant St.
                            Cortland, N.Y.                            Cortland, N.Y.

                            Cortland County Recycling Center          Cortland County Public Safety
                            137 Pendleton St.                         Building & Jail
                            Cortland, N.Y.                            54 Greenbush St.
                                                                      Cortland, N.Y.

                            Cortland County Landfill                  Cortland County Airport
                            4708 Townline Rd.                         922 Groton Rd
                            McGraw, N.Y.                              Cortland, N.Y

                            Cortland County Cleary Bldg.              Cortland County Highway
                            37 Church St.                                    Complex
                            Cortland, N.Y.                            Miller St. Ext./Traction Dr.
                                                                      Cortland, N.Y.

                   AND,

                          WHEREAS, there is additional lighting retrofit work to be completed at the
                   Highway complex at a cost of $2,324.55 resulting in an additional annual savings of
                   $460.51, with the County’s contribution of $1,215.89 and a National Grid Contribution of
                   $1,108.66 AND,

                          WHEREAS, the Buildings & Grounds Committee has recommended to include
                   payments as a lump sum of $1,119.04 to take advantage of the 15% discount offered
                   under the program and also include this payment plan in Option A, as previously
                   approved, described in the Resolution to Authorize Payment NYS Power Authority and
                   National Grid Projects, NOW, THEREFORE BE IT,

                           RESOLVED, the Chairman of the Legislature, upon review and approval by the
                   County Attorney, is hereby authorized to enter an agreement with National Grid to
                   participate in a rebate program associated with a lighting retrofit project.




April 28, 2011, Regular Meeting of the Legislature – Minutes                                             4
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
          Agenda Item No. 3 – Amend Resolution No. 43-11/ Authorize Payment NYS Power
          Authority and National Grid Project
          On motion of Mr. Willcox. Seconded by Mr. Spaulding. All members voting in favor; none
          opposed. Agenda Item No. 3 became:

          ON MOTION MR. WILLCOX                                               RESOLUTION NO. 94-11

                                            Amend Resolution No. 43-11
                                                Authorize Payment
                                    NYS Power Authority And National Grid Projects
                                               County Administrator

                 WHEREAS, Resolution No. 43-11 authorized the payment process for the National Grid
          Lighting Retrofit project and the New York State Power Authority Energy Conservation
          measures project, AND,

                  WHEREAS, Resolution No 42-11 authorized a punch list project for the Recycling
          Center and likewise a resolution was introduced on April 28, 2011 for a similar punch list project
          in the Highway Complex , AND

                 WHEREAS, neither project was included in the payment plan identified in Resolution
          No. 43-11, NOW, THEREFORE, BE IT,

                  RESOLVED, that Resolution No. 43-11 be and hereby is amended to include these two
          projects AND, BE IT, FURTHER,

                   RESOLVED, that the Total Line for the Option A approved payment plan will be:
                        Total Cost                    Amended Total Cost
                        $2,091,332.0                  $2,095,840.00
                        Customer Contribution         Amended Customer Contribution
                        $1,954,705.00                 $1,956,955.00
                        Lump Sum Payment              Amended Lump Sum Payment
                        15% Discount                  15% Discount
                        $ 180,545.00                  $ 182,610.00
                        Annual Savings                Amended Annual Savings
                        $ 157,911.00                  $ 158,859.00
                        Annual Payment                Amended Annual Payment
                        $ 215,550.00                  $ 215,550.00
                        Annual Payment                Amended Annual Payment
                        $ 55,639.00                   $ 56,697.00

                   NOW, THERFORE, BE IT,

                RESOLVED, that the Cortland County Legislature will make a one-time payment of
          $182,610.00 for the National Grid work, and apply the annual savings from the reduced utility
          payments to offset the costs of the NYPA contract thus reducing the annual payments to NYPA,


April 28, 2011, Regular Meeting of the Legislature – Minutes                                               5
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
          and that said $182,610.00 payment shall be paid out of the Cortland County Contingency Fund
          as amended above for the Option A payment schedule.

          Agenda Item No. 4 – Amend 2011 Budget – Proceeds From Surplus Equipment
          On motion of Mr. Willcox. Seconded by Mr. Cornell. All members voting in favor; none
          opposed. Agenda Item No. 4 became:

          ON MOTION OF MR. WILLCOX                                           RESOLUTION NO. 95-11

                                                     Amend 2011 Budget
                                                 Proceeds Surplus Equipment
                                                    Buildings and Grounds

                   WHEREAS, the County sold its surplus equipment at a February auction, AND

                 WHEREAS, the Buildings and Grounds Committee voted to use the proceeds of this
          auction to purchase a snow blade for the Massey Ferguson lawn tractor and a sander/spreader for
          the Buildings & Grounds Department, NOW, THEREFORE, BE IT

                   RESOLVED, that the following amendment be made to the 2011 Budget:

                       Increase:
                                    A359900           Appropriated Fund Balance      $ 5403.87

                       Expense:     A16205 52035              Repair & Maintenance   $ 5403.87

                   AND, BE IT FURTHER

                RESOLVED, That the County Treasurer be and hereby is authorized and directed to
          make said changes.

          Agenda Item No. 5 – Authorize Agreements – Alternatives to Incarceration (NYS Office of
          Probation and Correctional Alternatives)
          On motion of Mr. Park. Seconded by Mr. Spaulding. All members voting in favor; none
          opposed. Agenda Item No. 5 became:

          ON MOTION OF MR. PARK                                            RESOLUTION NO. 96-11

                                                Authorize Agreements
                                       Alternatives to Incarceration/Probation
                                (NYS Office of Probation and Correctional Alternatives)

                 WHEREAS, with adoption of 1985 Resolution No. 180, the Cortland County Legislature
          created an Alternatives to Incarceration Program, AND




April 28, 2011, Regular Meeting of the Legislature – Minutes                                            6
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
                 WHEREAS, the County of Cortland has received reimbursement yearly from the State
          Division of Probation and Correctional Alternatives (now known as the Office of Probation and
          Correctional Alternatives), AND

                 WHEREAS, a Service Plan for the New York State funding (January 1, 2011 to
          December 31, 2011) has been approved by the Cortland County Criminal Justice Advisory
          Board, AND

                  WHEREAS, that Service Plan calls for an agreement between the County of Cortland and
          the State Office of Probation and Correctional Alternatives to provide both Pretrial Release and
          Community Service Programming whereby the County will spend $129,796.00 in 2011 for local
          programming, AND

                 WHEREAS, the New York State Office of Probation and Correctional Alternatives will
          provide reimbursement to the County of Cortland for local Alternatives to Incarceration
          Programming in an amount not to exceed $16,159.00 in 2011, NOW, THEREFORE, BE IT

                 RESOLVED, that the Chairman of the County Legislature, upon review and approval by
          the County Attorney, is hereby authorized to enter into an agreement with New York State
          Office of Probation and Correctional Alternatives for the term of January 1, 2011 to December
          31, 2015, whereby in consideration of the total sum $16,159.00 for the year 2011 the County of
          Cortland will provide local Alternatives to Incarceration Programming as set forth in said
          agreement.
          Agenda Item No. 6 – Amend 2011 Budget/Transfer Funds (NYS Office of Homeland
          Security)
          On motion of Mr. Park. Seconded by Mr. Cornell. Mr. Pace asked for a friendly amendment to
          include a Revenue Line in the resolution, if necessary. All members voting in favor; none
          opposed. Agenda item No. 6 became:

          ON MOTION OF MR. PARK                                             RESOLUTION NO. 97-11

                                          Amend 2011 Budget/Transfer Funds
                                                 Sheriff's Department
                                      (New York State Office of Homeland Security)

                 WHEREAS, the Cortland Sheriff’s Department applied for and has received an award
          from the NYS Office of Homeland Security Grant (contract T838482 2008 LETPP and contract
          T838492 2009 LETPP) for Equipment and Training for the period of July 1, 2010 through June
          2012, NOW, THEREFORE, BE IT


                   RESOLVED, that the 2011 County Budget is hereby amended as follows:

          Increase:

                   Expenses:

April 28, 2011, Regular Meeting of the Legislature – Minutes                                            7
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
                   A31105-51020                       Overtime                      $10,330.00
                   A31105-54045 3107                  Travel Expense                $ 2,000.00

          Agenda Item No. 7 – Amend 2011 Budget – Fire & Emergency Management – NYS Office
          of Homeland Security
          On motion of Mr. Park. Seconded by Ms. Price. All members voting in favor; none opposed.
          Agenda Item No. 7 became:

          ON MOTION OF MR. PARK                                                     RESOLUTION NO. 98-11

                                                     Amend 2011 Budget
                                              Fire and Emergency Management
                                              NYS Office of Homeland Security

                 WHEREAS, it is necessary to re-appropriate the unspent portion of the three-year 100%
          funded grant from the NYS Office of Homeland Security Grant Contract # C838480 (for the
          grant period 09/01/08-08/31/11) for 2011, NOW THEREFORE, BE IT

                   Resolved, that the 2011 County Budget be and hereby is amended as follows:

                   Increase:
                     Expense:

                   A34105 54080 3100                  Miscellaneous Grant Expense                $106,118.28

                   A        359900                    Appropriated Fund Bal Gen Fund             $106,118.28

          Agenda Item No. 8 – Award Inspection and Maintenance Contract for AWOS –
          Airport/Chase Field
          On motion of Mr. Fuller. Seconded by Ms. Price. All members voting in favor; none opposed.
          Agenda Item No. 8 became:

          ON MOTION OF MR. FULLER                                                    RESOLUTION NO. 99-11

               Award Inspection and Maintenance Contract (1 year term) for Automated Weather
                                         Observing System (AWOS)
                                   Cortland County Airport – Chase Field
                                           Highway Department

             WHEREAS, Cortland County operates an FAA licensed Automated Weather Observing and
          Reporting System (AWOS) at the Cortland County Airport – Chase Field, AND

             WHEREAS, Cortland County is required by the FAA to provide for FAA certified inspection
          and maintenance services on a quarterly basis for said AWOS, AND




April 28, 2011, Regular Meeting of the Legislature – Minutes                                                   8
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
             WHEREAS, quotes were solicited and received by the Highway Department for said services
          and the results were:

                   Vaisala Inc.                                     Stanwyck Avionics Inc.
                   194 South Taylor Ave.                            102 Gardnertown Rd.
                   Louisville, CO 80027                             Newburgh, NY 12550
                   Quote = $3,900.00                                Quote = $4,200.00

               AND,

             WHEREAS, the Highway Committee of the Cortland County Legislature recommends the
          contract for said services be awarded to Vaisala Inc., 194 South Taylor Ave., Louisville, CO
          80027, NOW, THEREFORE, BE IT

              RESOLVED, that in accordance with the recommendations of the Highway Committee, the
          County Legislature hereby awards the contract for FAA licensed inspection and maintenance
          services on a quarterly basis for said AWOS for a one-year term beginning in May 2011 for the
          amount of $3,900.00, AND BE IT FURTHER

             RESOLVED, that the Chairman of the Legislature, upon review and approval by the County
          Attorney as to form, is hereby authorized to execute the necessary agreement for said contract.

          Agenda Item No. 9 – Award Bids/Highway Department – Various Materials
          On motion of Mr. Fuller. Seconded by Mr. Cornell. All members voting in favor; none opposed.
          Agenda Item No. 9 became:

          ON MOTION OF MR. FULLER                                                    RESOLUTION      NO.
          100-11
                                                              Award Bids
                                                          Highway Department

                 WHEREAS, the Highway Committee of the Cortland County Legislature advertised,
          received and opened bids for various materials and supplies used by the Highway Department,
          NOW, THEREFORE, BE IT

                 RESOLVED, that in accordance with the recommendations of the Highway Committee, the
          County Highway Department may purchase materials, supplies and services from the low bidders
          meeting specifications as follows:


          ABRASIVES FOR SNOW & ICE from RMS Gravel, 290 Mott Road, Dryden, NY 13053

          CONCRETE PUMPING SERVICES No bids Received.

          CRUSHED STONE from the low bidder where cost of hauling and availability will be a
          consideration.




April 28, 2011, Regular Meeting of the Legislature – Minutes                                            9
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
          DIESEL FUEL from Superior Plus Energy Services, LLC 9754 River Road, Marcy, NY 13403-
          0400.

          GRAVEL from the low bidder where cost of hauling and availability will be a consideration.

          HEAVY ROCK RIP-RAP from RMS Gravel, 290 Mott Road, Dryden, NY 13053

          LIQUID CALCIUM CHLORIDE from the low bidder where cost of hauling and availability will
          be a consideration.

          OIL AND LUBRICANTS from Superior Lubricants, 32 Wand Rd., North Tonawanda, NY 14120

          PAINTING TRAFFIC LINES from Seneca Pavement Marking, Inc. 23 Hunter Run, Horseheads,
          NY 14845

          RETREAD TIRES from Commercial Truck Tire Center, 7255 Northern Blvd., East Syracuse, NY
          13057.

          SCRAP TIRE REMOVAL from Contento’s Auto Sales, Inc., 119 ½ Pendleton St., Cortland, NY
          13045.

          STEEL BAIL WIRE from Accent Wire, 1031 FM 2920, Tomball, TX 77375

          STEEL SNOWPLOW AND GRADER BLADE EDGES from Chemung Supply Corp., P.O.
          Box 527, Elmira, NY14902

          STONE FILLING MATERIALS from the low bidder where cost and availability will be a
          consideration.

          TRANSIT MIX CONCRETE/WASTE BLOCKS from Cortland Ready Mix, Div. of WF
          Saunders, PO Box A, Nedrow, NY 13120-0280.

          TREE AND STUMP REMOVAL – No bids Received.

          UNLEADED FUEL from Mirabito Energy Products, The Metro Center, 49 Court St.,
          Binghamton, NY 13902.

          100LL AVIATION GASOLINE from Ascent Aviation Group, Inc., One Mill St., Parish, NY
          13131.

          Agenda Item No. 10 – Award Bids/Highway Department
          On motion of Mr. Fuller. Seconded by Mr. Cornell. All members voting in favor; none opposed.
          Agenda Item No. 10 became:

          ON MOTION OF MR. FULLER                                                 RESOLUTION NO. 101-
          11

                                                   Award Bids/Extend Agreements
                                                       Highway Department




April 28, 2011, Regular Meeting of the Legislature – Minutes                                           10
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
                  WHEREAS, the Highway Committee of the Cortland County Legislature advertised,
          received and opened bids for various materials and supplies used by the Highway Department in
          2009 AND 2010 with an option to extend existing bids, NOW, THEREFORE, BE IT

                 RESOLVED, that in accordance with the recommendations of the Highway Committee, the
          County will extend the existing 2009 and 2010 bids to purchase materials, supplies and services
          from the low bidders meeting specifications as follows:


          ASPHALT EMULSION SLURRY SEAL from Suit Kote Coporation, 1911 Lorings Crossing
          Rd., Cortland, NY 13045

          BITUMINOUS CONCRETE from Suit Kote Coporation, 1911 Lorings Crossing Rd., Cortland,
          NY 13045


          BITUMINOUS MATERIALS-LIQUID from Suit-Kote Corporation, 1911 Lorings Crossing
          Road, Cortland, New York 13045.

          CRACK FILLING from Suit-Kote Corporation, 1911 Lorings Crossing Road, Cortland, New
          York 13045.

          IN-PLACE RECYCLED ASPHALT PAVEMENT (COLD) and PARTIAL DEPTH
          STABILIZATION from Suit-Kote Corporation, 1911 Lorings Crossing Road, Cortland, New
          York 13045.

          MICROSURACING EXISTING ASPHALT PAVEMENT from . Suit-Kote Corporation, 1911
          Lorings Crossing Road, Cortland, New York 13045.

          GUIDE RAIL POST INSTALLATION from Silverline Construction, Inc., 4299 Newtown Road,
          Burdett, NY 14816.

          PROCESSING OF HIGHWAY AGGREGATE from RMS Gravel, Inc. 290 Mott Rd., Dryden,
          NY 13053.

          Agenda Item No. 11 – Approval of Solid Waste Management Plan modification
          On motion of Mr. Fuller. Seconded by Mr. Bushnell. Ms. Briggs asked Highway Superintendent
          Don Chambers to discuss the modification and potential impacts by adopting this resolution,
          particularly in relation to the scale for bulk rates for tipping fees. Mr. Chambers said a public
          hearing was held in 2009, and it is simply an update of the plan that is about 20 years old. The
          DEC has asked that the County update the plan, in an interim basis until the new Part 360
          regulations are complete. Then a new modification may be necessary. He said this has nothing to
          do with tipping fees or opening for flow from outside the county. He said there are
          recommendations in the plan, but the legislature must provide funds with further approvals to
          enact any changes to the current system. The County is not obligated to make any of the changes
          in the plan at this point. All members voting in favor; none opposed. Agenda Item No. 11
          became:

           ON MOTION OF MR. FULLER                                           RESOLUTION NO. 102-11



April 28, 2011, Regular Meeting of the Legislature – Minutes                                              11
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
                     Approval of Cortland County Solid Waste Management Plan Modification
                                             Highway Department


                 WHEREAS, the Cortland County Legislature declared itself lead agency under SEQR for
          the approval of the Comprehensive Solid Waste Management Plan Modification by Resolution
          305-09, AND

                 WHEREAS, the County of Cortland Highway Committee has been studying various
          possible options for dealing with solid wastes operations, AND

                WHEREAS, the Cortland County Legislature desires to approve and submit the
          Comprehensive Solid Waste Management Plan Modification as submitted for public comment in
          2009, NOW, THEREFORE, BE IT

                 RESOLVED, that the Cortland County Legislature hereby adopts and approves the
          Cortland County Solid Waste Management Plan Modification, AND BE IT FURTHER

                  RESOLVED, that the Cortland County Highway Superintendent is hereby authorized and
          directed to file the Comprehensive Solid Waste Management Plan Modification with the New
          York State Department of Environmental Conservation.

          Agenda Item No. 12 – Amend 2011 Budget – 5311 STOA Program (Planning)
          On motion of Mr. Ross. Seconded by Mr. Cornell. Mr. Ross said this is simply accepting funds
          from the State to continue Cortland Transit’s operation through the end of the year. All members
          voting in favor; none opposed. Agenda Item No. 12 became:

          ON MOTION OF MR. ROSS                                              RESOLUTION NO. 103-11

                                                       Amend 2011 Budget
                                                       Planning Department
                                                      (5311 STOA Program)

                   WHEREAS, The County of Cortland has received a “clean up” SFY 2010-2011 STOA
          payment from the New York State Department of Transportation under Federal Section 5311 for
          transit operating assistance, NOW, THEREFORE, BE IT

               RESOLVED, that to continue this program for the period of January 1, 2011 to
          December 31, 2011 the 2011 County Budget is hereby amended as follows:

                   Increase:
                          Expense:
                                A80225.54081                  5311 STOA      $97,903.80

                   Increase:
                          Revenue:
                                A802243.43594                 5311 STOA      $97,903.80

April 28, 2011, Regular Meeting of the Legislature – Minutes                                            12
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
          Agenda Item No. 13 – Authorize Hours of Operation – County Clerk’s Office
          On motion of Mr. Pace. Seconded by Mr. Troy. All members voting in favor; none opposed.
          Agenda Item No. 13 became:

          ON MOTION OF MR. PACE                                        RESOLUTION NO. 104-11

                                                Authorize Hours of Operation
                                                   County Clerk’s Office

             WHEREAS, pursuant to County Law 206, the board of supervisors may fix the office hours
          for the county clerk, AND

             WHEREAS, the Cortland County Clerk’s office has hours of operation that are inconsistent
          with the Department of Motor Vehicle Office, the District Attorney’s office, the Information
          Technology Office, and other county agencies,AND

                 WHEREAS, the County Clerk’s Office is located within the Cortland County Courthouse
          and the NYS Office of Court Administration has mandated that security lock the doors to the
          courthouse at 4;30pm, NOW THEREFORE, BE IT

             RESOLVED, that the hours of operation for the Cortland County Clerk’s office be changed
          from 9:00am – 5:00pm to 8:30am – 4:30pm.

          Agenda Item No. 14 – Authorize One-Stop Operator Agreement – Cayuga/Cortland
          Workforce Investment Board
          On motion of Ms. Price. Seconded by Mr. Spaulding. All members voting in favor; none
          opposed. Agenda Item No. 14 became:

          ON MOTION OF MS. PRICE                                               RESOLUTION NO. 105-11

              Authorize One-Stop Operator Agreement Between The Cayuga-Cortland Workforce
               Investment Board And One-Stop Operator Consortium Of The Cayuga-Cortland
                                     Workforce Development System

                  WHEREAS, Section 121(a) and (d) of the federal Workforce Investment Act requires the
          Workforce Investment Board with the Agreement of the local Chief Elected Official for the area
          to designate and certify the One-Stop Operators, AND

                 WHEREAS, Section 134(d) of the WIA requires such Operator be selected in accordance
          with an Agreement reached between the local board and consortium of entities that, at a
          minimum, includes 3 of the One-Stop Partners, AND

                WHEREAS, the Cayuga-Cortland WIA consortium consists of 3 such partners: The
          Cayuga and Cortland County Departments of Employment and Training, The New York State
          Department of Labor, and Adult Career and Continuing Education Services-Vocational
          Rehabilitation (ACCES-VR), AND


April 28, 2011, Regular Meeting of the Legislature – Minutes                                             13
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
                  WHEREAS, the WIB and Chief Elected Officials of Cayuga and Cortland Counties have
          certified the Cayuga works Career Center located at 199 Franklin Street, Suite 204, Auburn, NY
          and the Cortland Works Career Center located at 99 Main Street, Cortland to be the official One-
          Stop Career Centers for our two County Workforce Investment Area, AND

                 WHEREAS, the consortium in agreement with the WIB and local chief elected officials
          have designated the Directors of the Cayuga and Cortland County Departments of Employment
          and Training to be the One-Stop Operators for the day to day implementation and on-going
          execution of Board policies and procedures in the One Stop Career Centers, NOW THEREFORE
          BE IT,

                  RESOLVED, that Chairman of the Cortland County Legislature, the Director of the
          Cortland County E&T Grant Administration Department, and the Cortland County Director of
          Employment and Training, upon review and approval by the County Attorney, are hereby
          authorized to sign the One-Stop Operator Agreement that shall be in effect until June 30, 2014 or
          until the Legislation requires a change.

          Agenda Item No. 15 – Appoint/Re-Appoint Members – Cortland County Youth Board
          On motion of Ms. Price. Seconded by Mr. Spaulding. All members voting in favor; none
          opposed. Agenda Item No. 15 became:

          ON MOTION OF MS. PRICE                                          RESOLUTION NO. 106-11

                                                Appoint/Re-Appoint Members
                                                Cortland County Youth Board

                 RESOLVED, that the following persons be and hereby are appoint/re-appointed to the
          Cortland County Youth Board, to serve without compensation for the following terms.

          NAME/REPRESENTING                          ADDRESS              TERM

          Scott Friedah.                             3296 Clute Rd        4/1/11 - 3/31/14
          Citizen Representative                     Cortland, NY 13045

          Tracey Messinger                           105 Maple Avenue     4/1/11 – 3/31/14
          Citizen Representative                     Cortland, NY 13045

          Brian Moore                                2817 Webb Rd         4/1/11 – 3/31/14
          DSS Representative                         Cortland, NY 13045

          Emily Morley                               3489 Tannery Rd      5/1/11 – 4/30/12
          Youth Representative                       PO Box 593
                                                     Marathon, NY 13803

          Christian Seyerle                          1195 Conrad Rd       5/1/11 – 4/30/12
          Youth Representative                       Marathon, NY 13803


April 28, 2011, Regular Meeting of the Legislature – Minutes                                            14
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
          Michael Kilmer                             98 S. Main St.             4/1/11 – 3/31/14
          Citizen Representation                     Homer, NY 13077

          Peter Veintimilla                          12 Abdallah Ave.           4/1/11 - 3/31/14
          Citizen Representative                     Cortland, NY 13045

          Agenda Item No. 16 – Accept Funds/Amend Budget (SUNY Research
          Foundation/AmeriCorps Program)
          On motion of Ms. Price. Seconded by Mr. Bushnell. All members voting in favor; none opposed.
          Agenda Item No. 16 became:

          ON MOTION OF MS. PRICE                                                 RESOLUTION NO. 107-11

                                           Accept Funds/Amend Budget
                                                  Youth Bureau
                                  (SUNY Research Foundation/AmeriCorps Program)

                WHEREAS, funds in the amount of $1,598.00 were awarded to the County Youth
          Bureau for the Youth Bureau Director's assistance with the coordination of the AmeriCorps
          Program at SUNY Cortland thru the RESEARCH FOUNDATION, NOW, THEREFORE, BE IT

               RESOLVED, that the County Youth Bureau, is authorized to accept these funds from the
          RESEARCH FOUNDATION, at SUNY Cortland, AND, BE IT FURTHER

                 RESOLVED, that the County Budget be and hereby is amended as follows:
          Increase:
          Revenue:
                 A731242. 42705   Gifts and Donations                  $1,598.00
          Appropriation:
                 A73125.54083     Misc. Supporting Services            $1,598.00

          Agenda Item No. 17 – Abolish/Create – Senior Clerk/Senior Social Welfare Examiner
          (Social Services)
          On motion of Ms. Price. Seconded by Ms. Cobb. Ms. Briggs said she does not like the idea of
          creating positions, but being that another position is being abolished, a portion of the salary is
          reimbursed through the state, and the new position will likely save the county money through
          fraud investigations, she will support it. She added that she would like to have regular updates
          regarding the success of the position. Ms. Price said the Human Services Committee discussed
          this and wanted to move forward right away with a resolution. Ms. Monroe spoke about how the
          position will improve her department. All members voting in favor; none opposed. Agenda Item
          No. 17 became:

          ON MOTION OF MS. PRICE                                                  RESOLUTION NO. 108-11

                                                         Abolish/Create
                                                   Social Services Department

April 28, 2011, Regular Meeting of the Legislature – Minutes                                              15
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
                                       Senior Clerk/Senior Social Welfare Examiner

                  WHEREAS, the needs of the agency will be better served by abolishing one full-time
          position of Senior Clerk and creating one full-time position of Senior Social Welfare Examiner,
          AND

                  WHEREAS, the Human Services/Budget & Finance Committees recommend the
          abolition and creation of these positions, NOW, THEREFORE, BE IT

                RESOLVED, that one full-time position of Senior Clerk (Grade 6, $13.2175-16.0811/hr.,
          CSEA contract, competitive class) be and hereby is abolished effective April 28, 2011, AND BE
          IT FURTHER

                RESOLVED, that one full-time position of Senior Social Welfare Examiner (Grade 12,
          $15.8864-19.3282/hr., CSEA contract, competitive class) be created effective April 28, 2011.

          Agenda Item No. 18 - Endorsing State Legislation Amending County Law “In Relation to
          Communication Service Surcharges Applied to the County of Cortland and Providing for
          the Repeal of Such Provisions Upon Expiration Thereof” (A6547, S4041A)
          On motion of Ms. Arnold. Seconded by Mr. Bushnell. All members voting in favor; none
          opposed. Agenda Item No. 18 became:

          ON MOTION OF MS. ARNOLD                                            RESOLUTION NO. 109-11

              Endorsing State Legislation Amending County Law “In Relation to Communication
             Service Surcharges Applied to the County of Cortland and Providing for the Repeal of
                         Such Provisions Upon Expiration Thereof” (A6547, S4041A)

                 WHEREAS, Cortland County passed Resolution 15-11, Authorizing A Home Rule
          Request For Special Legislation To Provide For Implementation Of An Additional Telephone
          Surcharge For Cortland County, AND

                 WHEREAS, New York State County Law §303 authorizes counties to impose a
          telephone surcharge of no more than $.35 per line per month for the payment of system costs
          associated with public safety communications networks, and this has not been increased since
          2002; AND

                 WHEREAS, the cost of a new countywide interoperable emergency communications
          system is estimated to be in excess of $16,000,000 and relying solely on bonding for this entire
          sum would create a substantial burden upon the county taxpayers, and a telephone user surcharge
          would assist in the funding of a new countywide interoperable emergency communications
          system; AND

                 WHEREAS, Senator Jim Seward has introduced S4041A, “An act to amend the County
          law, In Relation to Communication Service Surcharges Applied to the County of Cortland and
          Providing for the Repeal of Such Provisions Upon Expiration Thereof” AND


April 28, 2011, Regular Meeting of the Legislature – Minutes                                             16
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
               WHEREAS, Assemblywoman Barbara Lifton has introduced corresponding Bill A6547,
          NOW, THEREFORE BE IT

                  RESOLVED, that this Legislature endorses and requests State approval of said
          legislation, and urges its elected representatives in the Senate and Assembly to support this
          legislation, AND, BE IT FURTHER

                RESOLVED, that the Clerk of this Legislature and the County Attorney prepare the
          documentation necessary for the New York State Legislature to enact said Legislation, AND, BE
          IT FURTHER

                 RESOLVED, that the Chairman of the Legislature, upon review and approval by the
          County Attorney, be and hereby is authorized to execute the appropriate Home Rule Request for
          the enactment of said special law.

          Agenda Item No. 19 - Endorsing State Legislation Amending County Law “In Relations to
          Wireless Communication Surcharges in the County of Cortland” (S4044A, A6548A)
          On motion of Ms. Arnold. Seconded by Mr. Hartnett. All members voting in favor; none
          opposed. Agenda Item No. 19 became:

          ON MOTION OF MS. ARNOLD                                           RESOLUTION NO. 110-11

                   Endorsing State Legislation Amending County Law “In Relations to Wireless
                    Communication Surcharges in the County of Cortland” (S4044A, A6548A)

                WHEREAS, Cortland County passed Resolution 16-11, Authorizing A Home Rule
          Request For Special Legislation To Increase the Wireless Surcharge for Cortland County, AND

                  WHEREAS, New York State County Law §308-a authorizes Cortland County to impose
          a wireless surcharge of no more than $.30 per month for the payment of system costs associated
          with public safety communications networks, and this has not been increased since 2002; AND

                 WHEREAS, the cost of a new countywide interoperable emergency communications
          system is estimated to be in excess of $16,000,000 and relying solely on bonding for this entire
          sum would create a substantial burden upon the county taxpayers, and an increase in the wireless
          surcharge would assist in the funding of a new interoperable emergency communications system;
          AND

                WHEREAS, Senator James Seward has introduced S4044A, “An act to amend the
          County Law, In Relation to Wireless Communication Surcharges in the County of Cortland”
          AND

               WHEREAS, Assemblywoman Barbara Lifton has introduced corresponding Bill A6548,
          NOW, THEREFORE BE IT



April 28, 2011, Regular Meeting of the Legislature – Minutes                                           17
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
                  RESOLVED, that this Legislature endorses and requests State approval of said
          legislation, and urges its elected representatives in the Senate and Assembly to support this
          legislation, AND, BE IT FURTHER

                RESOLVED, that the Clerk of this Legislature and the County Attorney prepare the
          documentation necessary for the New York State Legislature to enact said Legislation, AND, BE
          IT FURTHER

                 RESOLVED, that the Chairman of the Legislature, upon review and approval by the
          County Attorney, be and hereby is authorized to execute the appropriate Home Rule Request for
          the enactment of said special law.

          Agenda Item No. 20 - A Home Rule Request For Special Legislation to Amend the Tax
          Law, In Relation to Extending the Authorization For Imposition of Additional 1% Sales
          and Compensating Use Tax in Cortland County Until November 30, 2013
          On motion of Ms. Arnold. Seconded by Mr. Troy. All members voting in favor; none opposed.
          Agenda Item No. 20 became:

          ON MOTION OF MS. ARNOLD                                              RESOLUTION NO. 111-11

              A Home Rule Request For Special Legislation to Amend the Tax Law, In Relation to
             Extending the Authorization For Imposition of Additional 1% Sales and Compensating
                            Use Tax in Cortland County Until November 30, 2013

                  WHEREAS, New York State Tax Law §1210(i)(12) presently authorizes Cortland
          County to adopt and amend local laws, ordinances, or resolutions imposing taxes at a rate which
          is one percent additional to the three percent rate authorized for the county for a period beginning
          September 1, 1992 and ending November 30, 2011; and

                  WHEREAS, in the current economic climate it would create a fiscal hardship for
          Cortland County if this source of revenue was to expire, and such a loss would result in a
          substantial burden on County property owners through increased property taxes or loss of
          essential services; NOW THEREFORE BE IT

                  RESOLVED, that the Legislature of the County of Cortland does hereby request special
          legislation be enacted to amend New York State Tax Law §1210(i)(12), extending the expiration
          date from November 30, 2011 to November 30, 2013.

          Agenda Item No. 21 - A Home Rule Request For Special Legislation to Amend the Tax
          Law, in Relation to Extending the Authorization For Imposition of Mortgage Recording
          Tax in Cortland County Until December 1, 2013
          On motion of Ms. Arnold. Seconded by Mr. Spaulding. All members voting in favor; none
          opposed. Agenda Item No. 21 became:

          ON MOTION OF MS. ARNOLD                                              RESOLUTION NO. 112-11



April 28, 2011, Regular Meeting of the Legislature – Minutes                                               18
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
              A Home Rule Request For Special Legislation to Amend the Tax Law, in Relation to
              Extending the Authorization For Imposition of Mortgage Recording Tax in Cortland
                                       County Until December 1, 2013

                  WHEREAS, New York State Tax Law §253-v presently authorizes Cortland County to
          adopt and amend local laws imposing a mortgage recording tax of twenty five cents ($.25) for
          each one hundred dollars ($100.00) and each remaining major fraction thereof of principal debt
          or obligation which is or under any contingency may be secured at the date of execution thereof,
          or at any time thereafter, by a mortgage on real property situated in Cortland County and
          recorded on or after the date upon which such tax takes effect, (beginning September 30, 2007
          and ending December 1, 2011); and

                  WHEREAS, in the current economic climate it would create a fiscal hardship for
          Cortland County if this source of revenue was to expire, and such a loss would result in a
          substantial burden on County property owners through increased property taxes or loss of
          essential services; NOW THEREFORE BE IT,

                  RESOLVED, that the Legislature of the County of Cortland does hereby request special
          legislation be enacted to amend New York State Tax Law §253-v, extending the expiration date
          from December 1, 2011 to December 1, 2013.

          Agenda Item No. 22 - Authorizing the Engagement of Outside Legal Counsel For
          Cortland County, the Cortland County Legislature and It’s Officers and Employees in
          Litigation Of Certain Actions
          On motion of Ms. Arnold. Seconded by Mr. Troy. All members voting in favor; none opposed.
          Agenda Item No. 22 became:

          ON MOTION OF MRS. ARNOLD                                           RESOLUTION NO. 113-11

                               Authorizing the Engagement of Outside Legal Counsel For
                                 Cortland County, the Cortland County Legislature and
                              It’s Officers and Employees in Litigation Of Certain Actions

          WHEREAS, there is currently pending a civil action commenced by Michael P. McMahon and
          Peter F. McMahon, individually and d/b/a McMahon’s E-Z Acres against Cortland County, and

          WHEREAS, County Law Section 501 states that the County Attorney shall prosecute and defend
          all civil actions and proceeding brought by or against the County and its officers; and

          WHEREAS, the County Attorney has declared that he has a conflict of interest in representing
          Cortland County, its officers and employees in these matters, and has asked that outside counsel
          be engaged; and

          WHEREAS, the Budget and Finance Committee has agreed to that request and recommended
          that outside legal counsel be engaged; NOW, THEREFORE, BE IT



April 28, 2011, Regular Meeting of the Legislature – Minutes                                            19
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
          RESOLVED, that the Chairman of the Cortland County Legislature is hereby authorized to enter
          into an agreement to retain the services of Gregory Gates, Esq. as legal counsel for the County of
          Cortland, the Cortland County Legislature, and its officers and employees named in the above
          noted matter, at a total initial cost not to exceed $10,000.00.

          Agenda Item No. 23 – Authorize Agreement/Renewal of Lease for Mental Health
          Department Offices
          On motion of Mr. Williams. Seconded by Ms. Cobb. All members voting in favor; none
          opposed. Agenda Item No. 23 became:

          ON MOTION OF MR. WILLIAMS                                           RESOLUTION NO. 114-11

                                        Authorize Agreement/Renewal of Lease for
                                           Mental Health Department Offices
                                            At 1-5 Clayton Avenue, Cortland

                WHEREAS, the current lease for offices of the Cortland County Mental Health
          Department at 1-5 Clayton Avenue expired on December 31, 2010; AND

                 WHEREAS, a renewal of the lease for a specific period of time has been negotiated for
          the same terms, NOW, THEREFORE BE IT

                  RESOLVED, that the Cortland County Legislature authorizes the Chairman of the
          Legislature, upon review and approval by the County Attorney, to execute an agreement with the
          Lessor, Joseph Armideo, for an extension of the lease agreement for the premises at 1-5 Clayton
          Avenue, Cortland, New York from January 1, 2011 to December 31, 2011 upon the same terms
          and conditions as provided in the Lease Agreement dated January 1, 2006 for the subject
          premises at same monthly rate of $6,703.33 for rent and $1,500.00 for annual outside
          maintenance.

          Agenda Item No. 24 – Amend Policy and Procedure – Budget Modifications
          On motion of Ms. Arnold. Seconded by Ms. Price. Ms. Briggs asked what changes were made to
          the policy and why the Treasurer’s office was being taken out of the process. County Treasurer
          Patrick O’Mara said the Treasurer’s office has only been involved since the appointment of Mr.
          Murphy and that this will expedite the process, saving time and money. All members voting in
          favor; none opposed. Agenda Item No. 24 became:

          ON MOTION OF MS. ARNOLD                                             RESOLUTION NO. 115-11

                                                 Amend Policy and Procedure
                                                   Budget Modifications

                 WHEREAS, Resolution No. 184-04 adopted a policy and procedure for Budget
          Modifications, AND




April 28, 2011, Regular Meeting of the Legislature – Minutes                                             20
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
                 WHEREAS it is the desire of the Cortland County Legislature to fully utilize its
          technology and software capabilities while saving time and printing costs associated with the
          budget modification policy, NOW, THEREFORE BE IT

                RESOLVED, that the attached Policy and Procedure “Budget Modifications” is hereby
          amended as seen attached.


                                                      CORTLAND COUNTY
                                                    POLICY AND PROCEDURES
                                                    BUDGET MODIFICATIONS

          1.       Purpose
                   This policy provides a procedure for appropriate budgetary controls to promote the effective,
                   efficient, and economical management of appropriated funds.
          2.       Policy
                            All modifications, including appropriation and revenue accounts, to the adopted
                            budget shall be requested consistent with these procedures and shall utilize the
                            standard Adopted Budget Modification Request form MUNIS Financial
                            Management System. The level of authorization required is contingent upon the
                            amounts and accounts involved as identified in this policy. These procedures
                            shall apply to the transfer of funds, an increase in appropriations and/or
                            revenues, and the establishment of new accounts. In all instances, requested
                            modifications shall maintain a balanced budget.
          3.       Procedure
                   A.       The attached Adopted Budget Modification Request (ABMR) form MUNIS Financial
                            Management System Budget Modification Form shall be prepared and submitted for
                            all transfers of funds and/or adjustments to the adopted budget.
                   B.       All ABMR’s shall be typed and completed with the required information. The ABMR
                            shall reflect:
                            i.       the department clerk;
                            ii.      the statutory committee fiscal year;
                            iii.     the action requested period;
                            iv.      the increase in appropriation(s) and revenue(s); and/or Journals, 1,2
                            v.       the establishment of new accounts. Short description;
                            vi.      the effective date;
                            vii.     the budget year code;
                            viii.    the entity code;
                            ix.      amendment type;
                            x.       special conditions;
                            xi.      amendment status
                            xii.     Line 1 Org Description, Object, and Project code if any
                            xiii.    short description of transfer
                            xiv.     the date
                            xv.      “D” for decrease
                            xvi.     the amount
                            xvii. line 2 Org Description, Object, and Project code if any
                            xviii. short description of transfer
                            xix.     the date
                            xx.      “I” for increase

April 28, 2011, Regular Meeting of the Legislature – Minutes                                                 21
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
                            xxi.    the amount
                            xxii.   the additional description

                   C.       The ABMR shall contain an explanation and justification of the action requested. It shall
                            contain sufficient details to provide an adequate identification and understanding of the
                            requested action.
                   D.       The account numbers and descriptions from the Chart of Account shall be used when
                            completing the ABMR.
                   E.       Accounts numbers, descriptions, and amounts transferred “From” shall be on a separate
                            line from the accounts being transferred “To.” The amounts reflected as the “From”
                            account shall be in parenthesis to indicate a withdrawal from the respective account.
                   F.       All transactions shall maintain a balanced budget.
                   G.       The ABMR shall reflect the level of authorization for the request. The following
                            authorization levels are applicable:
                            The County Administrator:
                            i.      Transfer of funds not exceeding $10,000 within and between the equipment and
                                    contractual areas of a departmental budget, including the creation of new line
                                    items, provided that such transfers do not exceed the total appropriation(s) for the
                                    departmental budget adopted or amended by the County Legislature; and/or
                            ii.     Transfer of funds not exceeding $10,000 within the Personal Services account or
                                    from the Personal Services Account to Equipment and Contractual, provided said
                                    authority is limited to modifications for overtime and/or shift differential
                                    appropriations and/or previously approved temporary or part-time positions,
                                    which shall not result in the creation of a permanent, full-time position.
                            All such transfers shall be reported to the appropriate statutory committee chair(s) and the
                            Chairman of the Legislature upon approval and to the full Legislature at the session
                            immediately following the date on which the transfer was authorized.
                            The County Legislature:
                            i.      Transfer of funds exceeding $10,000;
                            ii.     Transfer of funds between funds, departments, or division of the budget;
                            iii.    Requests that provide for an increase in appropriations and revenues; and/or
                            iv.     Requests that establish new accounts.
                            There shall be no splitting of transfer amounts to avoid the next level of authorization.
                   I.       Upon completion of the ABMR, the authorization process shall depend on the
                            authorization level required. The process shall be:
                            i.      Department head’s review and approval (no transactions shall be initiated
                                    without the prior knowledge and approval of the department head);
                            ii.     Personnel Officer’s review and recommendation if request involves a personal
                                    services appropriation;
                            iii.    County Treasurer’s review and recommendation;
                            iv.     County Administrator’s review, recommendation, and authorization;
                            v.      Statutory Committee’s review and recommendation, if appropriate;
                            vi.     County Legislature’s review and authorization, if appropriate.
                   J.               Copies of the authorized request shall be provided to the Department Head,
                                    County Treasurer, appropriate statutory committee chair, and County
                                    Administrator. Transaction records are stored and are available for review
                                    with proper authorization on the MUNIS Financial Management System.
                   K.       Within five (5) business days of receipt of the appropriate authorization, the County
                            Treasurer Administrator’s Office shall initiate the transaction and make the approved
                            modifications to the adopted budget and accounting system.


April 28, 2011, Regular Meeting of the Legislature – Minutes                                                         22
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature
                   L.       Instances of failure to comply with these policies and procedures identified by the County
                            Treasurer Administrator and/or County Auditor shall be reported to the appropriate
                            statutory committee chair, and the Chairman of the Legislature. , and the County
                            Administrator.
                   M.       Any questions relating to the intent or need for clarification of this policy shall be subject
                            to a determination by the Budget and Finance Committee or the County Legislature.

          The Clerk advised there was one additional resolution that was not on the agenda, and the Rules
          of Order would need to be suspended to consider it. Mr. Troy made a motion to Suspend the
          Rules of Order. Seconded by Mr. Cornell. All members voting in favor, except Ms. Briggs, who
          was opposed.
          On motion of Mr. Williams, seconded by Mr. Bushnell. All members voting in favor; none
          opposed. The motion became:

          ON MOTION OF MR. WILLIAMS                                                    RESOLUTION NO. 116-11

                                      Clarify Contract Terms – Multiple Resolutions
                                                 (See Attached Schedule)

                  WHEREAS, the Cortland County Legislature has on occasion authorized multiple
          contracts in a single resolution, which has in some instances resulted in a lack of clarity as to
          certain contractual provisions, including the time period for the individual contracts; and

                  WHEREAS, certain contracts and resolutions falling into this category have been
          identified as needing clarification for audit purposes, in accordance with the attached schedule,
          so that payments can be processed;

                  THEREFORE, BE IT RESOLVED, that the Cortland County Legislature authorizes the
          use of the attached schedule for the sake of clarifying certain contractual terms for audit purposes
          when reviewing / processing payment of those contracts noted.

          Announcement
          Mr. Cornell announced that the CCTVS Committee will meet in Room 304 following session to
          discuss the 2010 Census figures.

          Adjournment
          Mr. Hartnett made a motion to adjourn. Seconded by Mr. Park. All members voting in favor. The
          meeting was adjourned.




April 28, 2011, Regular Meeting of the Legislature – Minutes                                                           23
Respectfully Submitted by Jeremy Boylan, Clerk of the Legislature

								
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