Presentation Application Software - PDF by jxv21696

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									                                                                                                                             Chapter 3 Objectives
                                                                                                                                   Identify the widely used
                                                                                             Define application software        application software products
                                                                                                                                and explain their key features
                                                                                              Understand how system
                                                                                               software interacts with            Identify various products
                                                                                                application software            available as Web applications

                                                                                             Identify the role of the user        Describe the learning aids
                       Chapter 3                                                                       interface                 available with many software
                                                                                                                                          applications
                  Application Software                                                Explain how to start a software
                                                                                               application




                                                                            Next
                                                                           p. 3.2




                                 Application Software
                                                                                                                             Application Software
         What is application software?                                              What are the categories of application software?
                                                       To serve as a
                                                       productivity/
         • Programs that                               business tool
           perform specific       To assist with
           tasks for users        graphics and
                                   multimedia
         • Also called a            projects
           software
           application or an                           To support
           application                             household activities,
         • Several reasons to                         for personal
                                                     business, or for
           use application
                                                       education
           software               To facilitate
                                communications
 Next                                                                       Next
p. 3.2                                                                     p. 3.2 Fig. 3-1




                                 Application Software                                                                        Application Software
         What is system software?                                                   What is an antivirus program?
     • Programs that                                                           • A utility that prevents, detects, and removes viruses
       control the                                                               from a computer’s memory or storage devices
       operations of
       the computer
     • Serves as the                                                                          Some
       interface                                                                              viruses
       between the                                                                            destroy or
       user, the                                                                              corrupt data
       application
       software, and
       the computer's
       hardware
 Next                                                                       Next
p. 3.3 Fig. 3-2                                                            p. 3.3 Fig. 3-3
                                            Application Software                                                           Application Software

    What is a menu?                                    command
                                                                                                  What is an application window?
                                                                                             • A rectangular
  • A menu                           Start menu
                                                                                               area of the
    contains                                                                                                                         title bar
                                                                                               screen that
    commands                                                                   Accessories
                                                                                submenu        displays a
    you can                                             All Programs                                                                             toolbar
                                                          submenu                              program, data,
    select
                                                                                               and/or
                                                                                               information
                                                                                                                shortcut
                                                                          Imaging program                        menu
                                                                             command

 Next             Start button                                                                Next
                                                                                                                Paint
p. 3.5 Fig. 3-5                                                                              p. 3.6 Fig. 3-6
                                                                                                               window




                                            Application Software                                                           Productivity Software
                                                                              Print
        What is a dialog box?                                              dialog box
                                                                                                  What is productivity software?
    • A special window
      that provides
                                                                                             • Software
                                                                                               that assists
      information,
                                                                                               people in
      presents available                                               check box
                                                                                               becoming
      options, or                                                                              more
      requests a                                                                               effective
                                                   text box
      response                                                                                 and
                                                                                               efficient

                  option buttons


 Next                                                                                         Next
p. 3.6 Fig. 3-7                                                                              p. 3.7 Fig. 3-8
                                            command
                                             buttons




                                            Productivity Software                                                          Productivity Software
What is word processing software?                                                                    What is clip art?
• Allows users                                                                                    • A collection of
  to create                                                                                         drawings,
  and                                                                                               diagrams, and
  manipulate                                                                                        photographs
  documents                                                                                         that you can
                                    Word
  that contain                     window                                                           insert into
  text and                                                                                          documents
  graphics

 Next                                              printed                                    Next
p. 3.8 Fig. 3-9                                   document                                   p. 3.8 Fig. 3-9
                                            Productivity Software                                                  Productivity Software
         What are some word processing features?                                           What is a major advantage of using a word
                                                                                           processor?
                                                                                          • You can easily         The house was deep in a
                                                                                            insert, delete, or     secluded
                                                                                                                  secluded part of the
                                                                                                                   remote
                               Specify margins                                              rearrange words,       woods. The trees
                                                                                                                   surrounded the porch
                                                                                            sentences,
                                                                                                                   in a protective circle.
                                                                                            paragraphs or          Small clusters of pink
                                                                                            entire sections        and white flowers lined     replace
                                                                                                                                              replace
                                                                                          • Spelling and           the walk leading up to
            Word wrap                                      Scrolling                                               the door.
                                                                                            grammar checker                  find or
                                                                                                                            find or
                                                                                                                             search
                                                                                                                            search
 Next                                                                             Next
p. 3.8                                                                           p. 3.9




                                            Productivity Software                                                  Productivity Software
     What are other popular word processing features?                                      What are the stages of developing a document?
                                            autoformat
               autocorrect                                            header/
                                                                       footer                 Formatting                         Editing
                                             columns

              collaboration                                           tables

                                        mail merge                                                               Creating
                  macros
                                                                 thesaurus
                                            templates
                 tracking                                       Web page
                 changes                                       development                         Saving                       Printing
 Next                                          voice                              Next
p. 3.9                                      recognition                          p. 3.10




                                            Productivity Software                                                  Productivity Software
                                                          font size
         What is a font?                                                                   What is a file?
          A name assigned to a                                            font
          specific design of                                                          • A named                                           file name on
                                                                                                                                         file name on
          characters                                                                    collection of data,                                   title bar
                                                                                                                                             title bar
          Font size specifies the                                                       instructions, or
          size or the characters in
          a particular font in                                                          information
          points                                                                      • Each file has a
           • A single point is                            Font styles
                                                                                        file name
             about 1/72 of an inch
             in height
                  Font style adds
                  emphasis to a font such
 Next
                  as bold, italic, and                                            Next
p. 3.10 Fig. 3-11                                                                p. 3.10
                  underline
                                    Productivity Software                                                                     Productivity Software
          What is voice recognition?                                               What is spreadsheet software?
          • The computer’s capability of distinguishing spoken
            words                                                            • Allows you to
                                                4:
                                                3:
                                                2:
                                                5:
                                                6:
                                           Step 1:
                                 Say,Say,“Dictation” andtothen say,the
                                   Say, “Forty Eight” and instruct
                                    Say, “Algerian” to instruct the
                                     “Voice Command”then say,
                                      Say, “Green” and then say,
                                              Say, “Font”.                     organize data
                                      program will Color”.issuing
                                             “Font be be
                                              “Font Size”.
                                                “End”.
                                  program youyou will dictating. Say,
                                      commands.for sale”.
                                            “Car Say, “Center”.
                                                                             • Performs
                                                                               calculations
                                                                             • Called a
                                                                               worksheet or
                                                                               spreadsheet


 Next                                                                     Next
p. 3.11 Fig. 3-12                                                        p. 3.12 Fig. 3-13




                                    Productivity Software                                                                     Productivity Software
    How is a spreadsheet organized?                                                What can a cell contain?
                                                                                                   r
            Columns identified                                                                   be
                                                 columns
                                                columns                                    v   em            Total
            by letters                                                                  No
                                                                                                 Label                                   $52
                                                                                                                                            .49
                                                                                                                           23 .
            Rows identified by                                                          Expe                                      781
                                                                                                nses vings
            numbers                                                                                 Sa                                           .2 1
                                                                                                                          Number             -9 8
            A cell is the
            intersection of a                                                                                                                     =SUM(A1:A5)
            column and row                                                                                                                      *4
                                                                                                                                                   5
                                                                                                                                           = A9 Formula
                      rows
                     rows

 Next                                                       cell
                                                           cell           Next                                                              =C4+C5+C6+C7+C8
p. 3.12 Fig. 3-13                                                        p. 3.12




                                    Productivity Software                                                                     Productivity Software
          What is a function?                                                      What is recalculation?
          • A predefined formula that performs common                              • The capability of recalculating the rest of the
            calculations                                                             worksheet when data in a worksheet changes
                                                                                         -
                                                                                   • What if analysis
          =C4+C5+C6+C7+C8                         =SUM(C4:C8)


                    SU                                                       New data
                                                      PV
                                                                             New data
                         M       TI         E                                                              Projected College Cash Flow Analysis
                                    M   DAT
                                                                               entered
       T                                            N                         entered
                             GE
                                                             S




    IN                   RA
                                     E                                                             Expenses
                                                           AB




                     AVE R RATE          LOG                                                                           Freshman Sophomore         Junior      Senior         Total
      PV                                        MAX                           Totals               Room & Board      $ 3,290.00 $ 3,454.50 $    3,627.23 $  3,808.59 $   14,180.32
CO                         O
                                                                             Totals
                                       EV PMT
                                                                                                   Tuition & Books      4,850.00
                                                                                                                       10,000.00    5,092.50
                                                                                                                                   10,500.00    5,347.13
                                                                                                                                               11,000.00    5,614.48
                                                                                                                                                           11,500.00     20,904.11
                                                                                                                                                                         43,000.00
                                                                           recalculated
     UN               IN     U      TD              RT
                                                                          recalculated             Clothes                490.00      514.50      540.23      567.24      2,111.97
         T           M        N    S     SU      SQ
                                                                                                   Entertainment          635.00      666.75      700.09      735.09      2,736.93
                                D
Next                                                                      Next

                                            M
                                                                                                   Miscellaneous          325.00      341.25      358.31      376.23      1,400.79
                                              FV
p. 3.13                                                                  p. 3.13

                        IF        NOW                LN
                                                                                                   Total             $ 14,740.00 $ 15,477.00 $ 16,225.86 $ 11,101.63 $
                                                                                                                        9,590.00   10,069.50   10,572.99   16,987.15     63,430.01
                                                                                                                                                                         41,334.12
                                            Productivity Software                                                      Productivity Software
          What is charting?                                                       What is a database?
          • Allows you to display spreadsheet data in graphical
                                                                            • A collection of
            form                                                              data
                                                                              organized in
                                                                              a manner that
                                                               column         allows
             line chart                                       column
            line chart                                          chart
                                                               chart          access,
                                                                              retrieval, and
                                                                              use of that
                                                                              data
              pie chart
              pie chart

 Next                                                                    Next
p. 3.14 Fig. 3-15                                                       p. 3.15 Fig. 3-16




                                            Productivity Software                                                      Productivity Software
          What is database software?                                              What are the parts of a database?
                                                                                     A table contains records
          • Allows you to create, access, and manage a                               A record is a row in a table that contains information about a given
            database                                                                 person, product, or event
          • Also called a database management system                                 A field is a column in a table that contains a specific piece of information
                                                                                     within a record
            (DBMS)                                                                                                fields
                                                                                                                 fields



                                                                            Item table
                                                                           Item table
             add, change,               sort and       create forms
                                                                                                                                                          records
                                                                                                                                                         records
            and delete data           retrieve data    and reports
                                                      using the data

 Next                                                                    Next
p. 3.16                                                                 p. 3.16 Fig. 3-16                        Supplier table
                                                                                                                Supplier table




                                            Productivity Software                                                      Productivity Software
          How is a database organized?                                            What does the table structure contain for each
          • Records and fields in a table are described by                         field?
            the table structure

                                                                                            field name
                       Item table
                      Item table
                        structure
                       structure
                                                                                                                       field size

                     Supplier table
                    Supplier table
                       structure
                      structure                                                                                                          data type
 Next                                                                    Next
p. 3.16 Fig. 3-17                                                       p. 3.16
                                   Productivity Software                                          Productivity Software
          How do you extract information from a                     What is presentation graphics software?
          database?                                               • Used to create documents that communicate ideas and
          • Sort records in a particular order                      messages
                                                                      Sometimes
          • Query database                                            called a slide
                                                                      show

                                                                       watch



 Next                                                            Next
p. 3.17 Fig. 3-19                                               p. 3.18 Fig. 3-20




                                   Productivity Software                                          Productivity Software
          What is slide sorter view?                                    What is a personal information manager (PIM)?
          • View of small versions of all the slides                    • An application that includes
                                                                          an appointment calendar,
                                                                          address book, and other
                                                                          features
                                                                        • Organize personal information
                                                                          on both desktop and handheld
                                                                          computers
                                                                        • Synchronization




 Next                                                            Next
p. 3.18 Fig. 3-21                                               p. 3.20 Fig. 3-23     handheld computer




                                   Productivity Software                                          Productivity Software
          What is a software suite?                                     What is project management software?
          • A collection of individual applications sold as a          • Allows you to plan, schedule, track, and analyze
            single package                                               the events, resources, and costs of a project
          • Two major advantages:




                                            ease of use
                         lower cost

 Next                                                            Next
p. 3.20                                                         p. 3.21 Fig. 3-24
                                                                                           Graphics and
                                  Productivity Software
                                                                                           Multimedia Software
     What is accounting software?
                                                                  What are some         Computer-Aided Design
    • Helps companies record and report their                     popular graphics      (CAD)

      financial transactions                                      and multimedia        Desktop Publishing
                                                                                        (Professional)
                                                                  software
                                                                  products?             Paint/Image Editing
                                                                                        (Professional)


                                                                                        Video and Audio Editing


                                                                                        Multimedia Authoring



 Next                                                      Next                         Web Page Authoring
p. 3.21 Fig. 3-25                                         p. 3.22 Fig. 3-26




                                  Graphics and                                             Graphics and
                                  Multimedia Software                                      Multimedia Software
        What is computer-aided design (CAD)?                  What is desktop publishing software?
        • Software that                                   • Enables you to
          allows you to                                     design and
          create                                            produce
          engineering,                                      sophisticated
          architectural,                                    documents that
          and scientific                                    contain text,
          designs                                           graphics, and
                                                            brilliant colors

 Next                                                      Next
p. 3.22 Fig. 3-27                                         p. 3.23 Fig. 3-28




                                  Graphics and                                             Graphics and
                                  Multimedia Software                                      Multimedia Software
        What is paint/image editing software?                     What is video and audio editing software?
                                                                Video editing
        • Used to create and                                    software allows you
          modify graphical                                      to modify a segment
          images                                                of a video, called a
        • Sometimes called                                      clip
          illustration software                                 Audio editing
                                                                software allows you
                                                                to modify audio clips




 Next                                                      Next
p. 3.24 Fig. 3-29                                         p. 3.25 Fig. 3-30
                              Graphics and                                                         Graphics and
                              Multimedia Software                                                  Multimedia Software
        What is multimedia authoring software?                 What is Web page authoring software?
        • Allows you to                                    • Allows you to
          combine text,                                      create Web
          graphics, audio,                                   pages
          video, and
          animation into an
          interactive
          presentation
        • Also called
          authorware
 Next                                                       Next
p. 3.25 Fig. 3-31                                          p. 3.25




                              Software for Home,                                           Software for Home,
                              Personal, and                                                Personal, and
    What software             Educational Use                                              Educational Use
    products are                                                     What software facilitates communication?
                                                                               E-mail
    available for home,
    personal, and                                                              Web browsers
    educational use?                                                           Chat rooms
                                                                               Newsgroups
                                                                               Instant messaging
                                                                               Groupware
                                                                               Videoconferencing

 Next                                                       Next
p. 3.26 Fig. 3-32                                          p. 3.31




                              Applications on the                                                  Applications on the
                              Web                                                                  Web
        What is a Web application?                             What is Web-based training (WBT)?
     • A software application that exists on a Web site,     • Self-directed, self-paced instruction on a topic on the Web
       such as maps and directions
         Some Web                                                       Distance learning
         applications                                                   (DL) is the delivery
                                                                        of education at one
         store your                                                     location while the
         data and                                                       learning takes
         information at                                                 place at other
         their site                                                     locations
         Some are free

 Next                                                       Next
p. 3.33 Fig. 3-41                                          p. 3.35 Fig. 3-44
                               Applications on the                                            Learning Aids and
                               Web                                                            Support Tools Within an
                                                                                              Application
What is an application service provider (ASP)?                  What is Online Help?
• Third party
  organization that
                                                                • Electronic equivalent of a
  manages and                                                     user manual
  distributes software                                                   - ensitive help
                                                                • Context s
  and services on the
  Web
• Allows companies
  to outsource
  information
  technology (IT)
  needs

 Next                                                     Next
p. 3.35 Fig. 3-45                                        p. 3.36 Fig. 3-46a




                               Learning Aids and                                              Learning Aids and
                               Support Tools Within an                                        Support Tools Within an
                               Application                                                    Application
What is an FAQs page?                                         What is a wizard?
 • Frequently Asked Questions                             • An automated assistant that helps you complete a
                Often                                       task
                available on
                a Web site
                that
                provides
                updates



 Next                                                     Next
p. 3.36 Fig. 3-46b                                       p. 3.36 Fig. 3-46c




                         Learning Aids and                                                    Summary of
                         Support Tools Within an                                              Application Software
                         Application
                                                                              • Application software
    How can I learn more about a software
                                                                              • Productivity software
    package?
                                                                              • Developing a document
        • Books                                                               • Graphics and multimedia software
        • Web                                                                 • Software for home, personal, and
        • School                                                                educational use
                                                                              • Software for communications
                                                                              • Applications on the Web
                                                                              • Learning aids and support tools within an
                                                                                application
 Next                                                     Next
p. 3.37 Fig. 3-47                                                                       Chapter 3 Complete

								
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