Learning Center
Plans & pricing Sign in
Sign Out






                                 No:                3
                               Pages:              15
               Date This Issue:          July 1, 2003
                           Supersedes: August 1, 2001

             SECTION                                                  PAGE

     I.      Scope        ……………………………………………….                          3

     II.     Purpose      ……………………………………………….                          3

     III.    Determination of Need/Approval   ……………………….               3

     IV.     Responsibility ……………………………………………….                        3

     V.      Expense Reimbursement      ……………………………….                  4
             A. Electronic Expense Reporting ……………………….                4
             B. Manual Expense Reporting     ……………………….                5

     VI.     Policy Requirements …………………………….…………                      5
             A. Authorized Charge Card ………………………………                    5
             B. Travel Arrangements - Designated Travel Agency ……      6
             C. Hotel Meeting Contracts ……………………………….                  7
             D. Ground Transportation/Auto Rental …………………...           7
             E. Air Travel ………………………………………………                          8
             F. Lodging/Meals/Related Incidental Expense ……………        10
             G. Frequent Traveler Programs ……………………………                11

     VII.    Non-Reimbursable Expenses ………………………………                   11

     VIII.   Cash Advances ……………………………………………..                        12

     IX.     Personal Automobile ……………………………………….                     12
             A. Mileage Allowance, Parking and Tolls …………………          12
             B. Commuting Travel ………………………………………                      12
             C. Insurance ………………………………………………..                        12

Authorized Designated/Preferred Suppliers ………………………………..               A
VAT Alert for International Travelers ……………………………………..                 B


                           US Travel & Entertainment Policy
                                      PerkinElmer, Inc
                             U.S. Travel & Entertainment Policy

I.     SCOPE
       This policy covers all employees of Company (hereafter “the Company”) business
       locations operating in the United States who travel on Company business. Employees of
       business locations operating outside the U.S. are covered under separate policies.

       This policy sets forth the requirements for business travel and entertainment by the
       employees of each SBU and Corporate Headquarters. It governs travel arrangements,
       travel costs, travel-related contracts, cash advances, and the necessary approval for
       reimbursement of expenses incurred while on Company business.

       Travel will not be scheduled until all travel alternatives, such as web meetings,
       teleconferencing and video conferencing have been reviewed by the respective
       Functional Area Manager (Director level or above or Corp Dept Head) and
       determined as either not cost effective, inadequate or an inappropriate means of
       satisfying the objective of the contemplated trip. SBU’s may also require specific
       approvals prior to making travel arrangements.

       It is the responsibility of the SBU Presidents and other Corporate Officers to ensure that
       this policy is distributed, understood and utilized by their employees. Compliance with
       this policy and the timely submission of accurate travel expense reports is the
       responsibility of the traveler. Since the employee is allowed up to 60 days to submit U.S.
       Bank charges for payment without incurring a late fee, the Company will not be
       responsible for any late charges incurred by a Corporate Cardholder even when the
       approval of an expense report is delayed in processing. Expense reports are to be
       submitted for payment ASAP but no later than 10 business days following completion of

       It is the responsibility of the manager approving the expense report (i.e., traveler‟s
       supervisor) to verify that all expenses are reasonable, necessary, and within the
       provisions of this Policy. Even though this review in many cases will occur subsequent
       to payment the approving manager shall also ensure that the authorized Corporate Charge
       Card and all preferred travel suppliers are being utilized whenever possible and that
       personal credit cards are not being used. It also is the responsibility of the approver to
       disallow reimbursement when provisions of this policy are violated. For example,
       employees not using preferred PKI suppliers or the authorized Corporate Charge Card
       must accept the risk of not being reimbursed for those expenses.

       It is the responsibility of each SBU to establish and maintain an effective audit program
       for post-payment review of expense reports.


                              US Travel & Entertainment Policy

     The Company will reimburse employees for all necessary and reasonable travel and other
     related expenses incurred while engaged in conducting Company business. Particular
     care and good business judgment must be exercised in incurring expenses for travel
     and entertainment of customers and other associates for business purposes.
     Entertainment extended on behalf of the Company must be reasonable and proper
     and have the purpose of establishing, enhancing, or preserving business. Travelers
     are reminded to consult the Company’s Business Conduct Policy, which may be
     viewed at

     Further, the designated/preferred contract suppliers are the only suppliers to be
     used by Company employees for these services unless unusual circumstances dictate
     otherwise. The names of these contract suppliers are included in Appendix A. It is
     recognized that due to the nature of the travel industry, sometimes less expensive air
     and hotel arrangements can be obtained from non-preferred suppliers. If the
     overall cost is lower, that would violate neither the spirit nor the intent of this
     policy, however, arrangements still are required to be made using the designated
     agency or self-booking tool.

     Expenses shall be within reasonable limits and commensurate with the nature of the
     business assignment. “Reasonable” is defined as that which enables an employee to
     function comfortably, but not extravagantly, while away from home. Employees are
     expected to exercise the care normally exercised while operating with their own

     Unless otherwise directed, all employees are to submit all travel and entertainment
     expenses for reimbursement using Gelco‟s ExpenseLink/Direct Electronic Expense
     Reporting System. Employees requiring orientation to Gelco should contact the Gelco
     Program Administrator (PA) responsible for their site, a listing of whom can be found in
     the support section on the Gelco Website homepage.

     When using Gelco please note the following:

           Gelco Monthly cutoff: PerkinElmer reimburses U.S. Bank once a month
            between the 6th and 10th day of the calendar month. Expense reports submitted
            and approved thru the system (this may require a few days) by the last working
            day of the previous calendar month are reimbursed to U.S. Bank in this payment.

           In preparing expense reports, employees are to use electronic charge card data
            downloaded from U.S. Bank and pre-populated into Gelco.

           To preclude the possibility of submitting duplicate expenses, expenses charged to
            a corporate card should not be entered manually as an out of pocket expense; wait
            for the electronic charge to download. If a charge does not appear within 10
            business days contact US Bank and inquire about the charge. Escalate the issue to
            your site PA if necessary.


                            US Travel & Entertainment Policy
            A physical (paper) receipt of an employee‟s detailed hotel bill is required to be
             submitted to the PA along with the signed copy of the Gelco Expense Report.

            A physical receipt is also required for all out-of-pocket expenses in excess of

            For all other expenses in excess of $15.00, electronic charge data downloaded
             from U.S. Bank are acceptable receipts for IRS purposes.

      It is highly beneficial to the cash flow initiatives of the Company for employees to
      use the Company Charge Card whenever possible for all travel related company


      If unusual circumstances make Gelco either impractical or impossible to use, an
      employee shall submit to their manager a manually prepared report with valid receipts for
      all expenses in excess of $15.00. The SBU CFO (or designee) must pre approve the use
      of a manual expense report.

      The policy requirements are stated below by subject and shall be considered
      minimum requirements. Each SBU may alter these requirements to be more
      restrictive if it is considered either necessary or appropriate for that SBU.
      However, any deviations from this policy must be monitored and enforced within
      the SBU, not at the designated travel agency.

           1. The Corporate Charge Card program has been established for three purposes:
              a. The convenience of each traveling employee in paying for all reimbursable
              business expenses (the card shall not be used for personal or other expenses
              not reimbursable under this policy),
              b. To provide cost effective and convenient cash advances to traveling
              employees, and
              c. To collect data on all travel related expenses and supplier usage to
              negotiate favorable contracts and improved services with preferred suppliers.

             2. The Corporate Charge Card shall be used only for reimbursable business
                expenses. All Corporate Charge Cardholders will file their expense reports
                using the electronic expense reporting system. Charges from the authorized
                charge card will be downloaded electronically to facilitate submission of these
                charges on an expense report for reimbursement.

             3. Once an approved expense report is submitted for payment, the Company
                accepts responsibility for payment to the Charge Card Issuer and for
                reimbursement to the traveling employee for out of pocket expenses by way of
                direct deposit to an employee-designated bank account. The monthly


                             US Travel & Entertainment Policy
        statement forwarded to each employee cardholder is due and payable - in full -
        each month. A traveling employee‟s responsibility is fulfilled once:

           Expenses are submitted for approval/payment.
           Any required receipts are forwarded to the Program Administrator.
           Monthly card statement is reconciled to ensure all charges and supplier
            credits are processed through Gelco or paid via personal check.

     4. At no time are balances permitted to be carried forward. Personal or non-
        reimbursable expenses should not be charged to the Corporate Card; however,
        if due to some unusual circumstance, non-reimbursable charge activity does
        occur, the cardholder must submit payment for that amount directly to the
        Charge Card Issuer. If payment is not received within 30 days of the initial
        statement, the account balance will be considered “past due.” At 60 days
        from the original billing date, past due accounts will be suspended and at 90
        days, the account will be cancelled.

        If only a portion of a downloaded charge is personal that the amount must be
        identified and allocated as “personal”. The amount will be deducted from any
        out of pocket reimbursement due to the employee.

     5. Employees who fail to use the Corporate Charge Card and who charge
        their business expenses to their own personal credit cards will not be
        reimbursed for those expenses.

     6. In order to preserve the right to dispute the charge, an employee must report
        any disputed charge appearing on an account to the Charge Card Issuer within
        60 days of billing.

     7. If an employee loses the privilege of using his/her Corporate Charge Card,
        travel by that employee cannot be resumed until the employee‟s supervisor is
        satisfied with whatever alternate arrangements are proposed and agreed to. If,
        as a result of loss of their Corporate Card privileges, an employee is
        unable to travel and this impacts that employee’s ability to perform
        his/her job responsibilities, loss of position and/or employment may result
        at the discretion of management.

     All individual and group, business travel and meeting arrangements (air,
     lodging and car rental) shall be made through the travel agency designated
     by Corporate Headquarters. This includes the Emergency Travel Center that
     services travelers outside of normal business hours. Exceptions to this policy
     include lodging required to be booked directly through housing or convention
     bureaus for conference attendees or lodging arranged by other Company
     locations, suppliers or customers as a courtesy to visitors. Note: Personal travel
     arrangements are not to be made using either CTO or the American Express
     Travel Center as these will generate a direct fee to the Company.


                     US Travel & Entertainment Policy
     1. DOMESTIC RESERVATIONS (except Southwest Airlines)
        All domestic (U.S. to U.S.) airline, car rental and hotel reservations (except
        for Southwest Airlines) are to be made using American Express Corporate
        Travel Online (“CTO”) - the self-booking travel reservation system. For more
        information go to or contact
        the CTO SuperUser at your site.

        The Company has special arrangements with Southwest Airlines. Air
        reservations can be made (with no fee to the Company) using this specially
        designated PKI link.
        Company preferred hotel and car rental rates are not yet accessible on this site
        and should be made using CTO.

        All international reservations (including Canada, Mexico and the Caribbean)
        are to be made with the assistance of travel counselors at the designated

     All meeting contracts involving 10 or more hotel rooms and/or meeting function
     space with hotels, conference centers, resorts etc. initiated by a U.S. based
     business unit shall be reviewed and approved by the Director of Global Travel
     Services at Corporate HQ. The purpose of this review is to ensure that PKI:
          Leverages PKI‟s existing preferred relationships
          Negotiates standardized terms and conditions
          Minimizes Company liability
          Collects information for inclusion in database on meeting experiences that
            can be accessed by all company meeting arrangers/planners.

     1. Taxis and/or suitable public transportation will be used if available and
     2. All auto rentals - worldwide - must be paid for with the authorized
        Corporate Charge Card. This ensures the required insurance coverage is
        in place and allows Company travelers to decline the Loss/Collision
        Damage Waiver (L/CDW) offered by auto rental suppliers for both
        domestic and international rentals. The liability coverage shall also be
        declined when renting a vehicle as this coverage is provided by the
        Company‟s primary and secondary auto suppliers. The purchase of L/CDW is
        authorized only if mandated by local law.
     3. All auto rentals shall be through the Company‟s primary or secondary
        preferred suppliers. The designated primary supplier will always be attempted
        first and the secondary supplier will be used only when the primary supplier is
        unable to provide the required service. No other auto rental company shall
        be used unless the designated preferred suppliers are unable to fulfill the
        traveler’s requirement.


                     US Travel & Entertainment Policy
     4. A mid-size or intermediate level vehicle is the standard class authorized for
        rentals carrying 1 or 2 persons. A larger vehicle may be rented for parties of 3
        or more.
     5. The use of private limousines or sedan services is not permitted without
        prior approval.
     6. Automobile accidents involving a rental car or any damage to the rental car
        (including tires) must be reported to the supplier of the Corporate Charge
        Card within 45 days of the accident. Failure to do so may invalidate the
        right to insurance coverage for that accident.
     7. No auto rental period shall exceed 31 days per terms of the L/CDW coverage
        provided by the Corporate Card. A new rental contract must be executed at
        the end of any 31-day period in order to provide continuous coverage.
     8. Corporate car rental rates are available to employees for use on personal
        business, so long as the rental is not paid for with the Corporate Card.
        Personal rentals do not include insurance coverages.

     1. PAYMENT
        All employee air travel shall be charged to the individual traveler‟s Corporate
        Charge Card. The use of centrally billed accounts will be restricted to
        applicants, new employees and other special situations. The SBU or Site
        Controller must approve any exceptions.

        Electronic tickets (“E-tickets”) are required for all Domestic Travel and
        preferred for many International destinations unless they are not available.
        The use of prepaid tickets shall be avoided whenever possible due to the extra
        service fee charged by the airlines.

        a. Airlines designated as Preferred Suppliers by the Company shall be used
           for all airline travel. For trips within and between the United States,
           Canada and Mexico, airline travel shall be in coach class on regularly
           scheduled air carriers.

        b. Trans-Atlantic air travel between the United States and Europe is
           approved for coach (economy) class only. The Company will not
           reimburse unauthorized use of business class travel. As for authorized
           class of travel to other international destinations, each SBU sets its own
           policy. It is the responsibility of each traveler to know his/her eligibility
           for business class travel specific to the applicable SBU/Corporate policy.

        c. For purposes of flight selection, the traveler shall accept the routing
           proposed by the travel agent or by the self-booking system including non-
           stop, connecting or direct (stop, no change) flights. This will provide the
           lowest fare to a destination without detracting from achieving the business
           purpose, increasing travel discomfort, or creating an undue burden. This is
           referred to as the lowest logical fare. Deviations from this policy must
           be approved in advance by the traveler’s supervisor.

                     US Travel & Entertainment Policy
  d. Travelers are directed to utilize non-refundable airfares whenever they are
     available unless the cost of a change fee would eliminate the intended
     savings. Under current airline rules non-refundable tickets must be re-
     booked prior to the date of original flight if the trip is cancelled or
     changed. Otherwise they have no value.

  e. Many airline markets have advance purchase airfares significantly
     discounted from fares available for last minute purchase. These require
     ticketing, 3, 7, or 14 days prior to departure; some require a Saturday night
     stay. It is the traveler‟s responsibility to plan travel in advance whenever
     possible to realize these savings. Travelers are encouraged to avail
     themselves of weekend airfares (inclusive of a Saturday night stay) if the
     total additional incremental costs (hotel, meals, auto rentals, etc.) are less
     than the difference in airfare.

  g. The cost of the air travel shall not be increased to take advantage of class
     of service upgrades, giveaways or other incentives; e.g., rejecting the
     lowest logical airfare and accepting a higher fare in order to be eligible
     for an upgrade to business or first class.

  h. The use of „back-to-back‟ tickets, „hidden city‟ fares or other methods of
     creative ticketing is prohibited. Tickets on the same airline must be used in
     the order in which they are issued or the Company is subject to possible
     financial penalties.

  i. The use of aircraft charters requires the approval of the Chief Executive
     Officer. The use of private aircraft for Company business is not
     permitted. A private aircraft is defined as one that the employee pilots,
     owns, leases otherwise has available for personal use.


  The hazards of air travel and its increasing use in expanded business
  operations warrant concern regarding joint travel by key personnel on the
  same commercial aircraft. To safeguard employees and Company from undue
  risk, each SBU shall develop appropriate guidelines for group travel and
  submit them to the Global Director of Travel Services at Corporate
  Headquarters. When traveling to Conferences or Company meetings,
  management should monitor flight plans prior to ticketing to ensure
  appropriate separations are achieved. No more than a total of (8) PerkinElmer
  employees shall travel on the same aircraft.



              US Travel & Entertainment Policy
       Personal air travel that is an extension of or related to a business trip shall not
       be charged to the Company. However, if it is both logical and economical to
       include the full itinerary on a single ticket, the traveler will advise the travel
       agent that any excess cost related to the personal travel will be paid for by
       personal credit card at time of ticketing. This allows the travel agent to
       properly execute a split form of payment at the time the ticket is issued. This
       does not apply to an employee who voluntarily includes a Saturday night stay
       in their arrangements to secure a lower airfare; the Company as described in
       Section VI E 3(f) of this policy will pay for appropriate costs. As this
       transaction can only be executed by a travel counselor, CTO cannot be used to
       issue the ticket for this transaction.


       1. LODGING
          a. All lodging expenses are to be paid for with the authorized Corporate
             Charge Card. Prior to leaving the hotel, all non-reimbursable charges
             are to be removed from the final hotel balance (i.e. - settled by another
             form of payment such as cash or a personal credit card).

              Personal or non-reimbursable expenses on the hotel bill will
              complicate your reimbursement under the electronic expense reporting
              system, as the Company must pay the total of the hotel bill as
              prepopulated into your system. Non-reimbursable items cannot be
              deducted from the amount due to the Charge Card issuer.

          b. Travelers shall stay at hotel properties and hotel chains, which have
             negotiated special rates with the company. The Company Lodging
             Directory will be published and maintained on the Travel Website.

              If plans change it is the responsibility of the traveler to ensure that
              guaranteed lodging reservations are canceled in sufficient time to
              avoid penalties. “No Show” charges which result from an
              employee’s failure to cancel guaranteed reservations in a timely
              manner will not be reimbursed by the Company.

          c. Employees should identify their eligibility for special rates through
             AARP, AAA, Enroute, etc.

          d. If a traveling employee accepts lodging at a private home (i.e., friend
             or relative) in lieu of commercial accommodations, a nominal gift for
             the host/hostess would be reimbursable, provided it is reasonable, and
             meets the receipt requirements noted in this policy.


                    US Travel & Entertainment Policy
                    All meals and incidental expenses shall be paid for with the Corporate
                    Charge Card, whenever possible. Reimbursement for meals and related
                    incidental expenses will be made for the actual expenses incurred by the
                    employee. Valid receipts include charge card slips or dated cash register
                    receipts. A “tear tab” (bottom portion of a restaurant receipt) is not
                    considered a valid receipt.

             The selection of travel suppliers is at the direction of the Company when travel
             and entertainment expenses are paid for or reimbursed with Company funds.
             Participation in frequent traveler programs is permitted and employees are
             allowed to keep any benefits of a non-cash nature. However, cash rebates (or
             their equivalent, e.g., U.S. Bonds and/or credit vouchers) which are provided to
             individuals for the purchase of airline tickets for business travel purposes are the
             property of the Company and must be returned to the traveler‟s accounting
             department. Under no circumstances shall an employee be permitted to alter cost
             efficient travel arrangements made with the Designated Travel Agency to realize
             a frequent flyer or personal benefit of either a cash or non-cash nature.

      The Company expects employees and managers to exercise discretion in submitting and
      approving only those expenses directly related to a business purpose. SBU Management
      and Corporate Department Heads (as applicable) will make final determination as to the
      reimbursability of any disputed expenses within their organizations. Below is a partial
      list of non-reimbursable items.

                A. Mileage, tolls, and parking for normal home and work commuting.

                B. Fines for traffic violations

                C. Cash advances, airline tickets or personal property or funds lost due to
                negligence. Note: 1. The Company may reimburse personal items stolen
                during a business trip that are not covered by the traveler’s personal
                insurance. 2. Personal effects left in any vehicle are not insured and the
                Company will not reimburse the loss of such personal effects; as such, they
                should not be left unattended. 3. Particular care should be exercised with
                laptop computers as they are NOT covered by Company insurance and they
                can provide unauthorized access to proprietary Company information.

                D. Flight Insurance

                E. Personal property insurance

                F. Purchased items/services of a personal nature

                G. Medical Expenses


                             US Travel & Entertainment Policy
                 H. Purchase of loss damage waiver, personal accident insurance and
                    supplemental liability insurance for automobile rentals except where
                    mandated by law.

       The Corporate Charge Card provides access to ATM machines to obtain cash advances.
       ATM transaction fees and access fees that are billed to the employee on the monthly
       statement are a reimbursable expense.


             The pre-approved use of a personal car for business is permitted and will be
             reimbursed by the Company. This payment will be the only amount paid to
             reimburse the employee for all automobile-operating expenses, including gas, oil,
             tires and insurance. The IRS mileage rate is subject to change periodically and
             will be communicated from the Corporate Tax Department as applicable. The
             miles submitted for reimbursement shall be net of the normal daily commuting
             mileage when the employee travels between home and office. Employees also
             will be reimbursed for other out-of-pocket travel expenses, such as tolls and
             parking fees. A detailed mileage expense report shall be submitted on an expense
             report or other appropriate means. When the use of a personal automobile is for
             the convenience of the employee, the reimbursement by the Company for
             attending a meeting will not exceed the travel expense that would have been
             incurred if available public transportation had been used.

             Employees eligible for a company automobile will not be reimbursed for the use
             of their personal automobiles on Company business unless special circumstances
             warrant such reimbursement (e.g. while repairs are being made to the company

       C.    INSURANCE
             When privately owned vehicles are used for Company business, it is the
             responsibility of the owner to provide adequate liability and physical damage


                             US Travel & Entertainment Policy
                                         APPENDIX A


         Air Canada/British Midland          Lufthansa             Southwest
         British Airways                     SAS                   U.S. Airways
         Delta                               Singapore             United

DESIGNATED TRAVEL AGENCY                     American Express Business Travel Center
For all PerkinElmer business locations       Attn: PerkinElmer Team
operating in the U.S.                        4050 Piedmont Parkway, Suite 309
                                             High Point, NC 27265
                                             Tel: 800-283-7979

                                             24-Hour Emergency Service
                                             Tel: 800-847-0242
                                                  336-878-1400 Access Code S/79S9

AMEX Corporate Travel On-line (CTO) 24-Hour Help Desk


Help Desk is available from 7AM to 7PM Central Time 800-444-9532


Authorized Corporate Charge Card for         U.S. Bank VISA CORPORATE CARD
cash advances and for all business           Customer Service
expenses reimbursable by PerkinElmer         Tel: 800-344-5696

     Primary Supplier:                       National Car Rental - Corp ID 5006297 (2)
                                             Tel: 800-227-7368 Corp ID 5909991 (3)

         Secondary Suppliers:                Alamo Car Rental -    CD # 651674 (2)
                                             Tel: 800-327-9633     CD # 658891 (3)


(1)      If no preferred supplier is available, traveler is authorized to accept next lowest cost
         option available.
(2)      This Corp ID does not include Loss Damage Waiver; U.S. Bank cardholders should use
         this Corp ID as the LDW protection is provided by the US Bank Card on a global basis.
(3)      This Corp ID is inclusive of Loss Damage Waiver for car rentals globally; this Corp ID
         should be used by applicants, consultants, non U.S.-employees visiting the U.S., and
         infrequent U.S.-based travelers who do not have a corporate card.


                                US Travel & Entertainment Policy
                                           APPENDIX B

                 VAT Alert for International Travelers

Because PerkinElmer incurs significant international travel expenses, we have recently
implemented new procedures that will enable us to recoup some of these costs by recovering the
value-added tax (VAT) charged on many of these activities.

What is VAT?

VAT is a general consumer tax charged on various transactions throughout the world. Fortunately,
legislation was adopted which allows US companies to reclaim VAT paid for business purposes in the
following countries where PerkinElmer employees have significant travel activity:
       Austria            Netherlands

       Denmark            Sweden
       Germany            United Kingdom

To recover the VAT, PKI employees must:
   1) Make travel arrangements in the appropriate way per the U.S. T & E Policy.
   2) Submit original and appropriate expense documentation. Foreign tax authorities will
       only issue a VAT refund if the original invoice from the international service provider is
       submitted for reimbursement. Credit card receipts, duplicate or copied receipts, car rental
       agreements and statements of charges are not accepted as valid original invoices.
   3) Ask Vendors for a Final VAT Invoice
       Obtaining a final VAT invoice will ensure that all of the information required by the tax
       authorities in a particular country is contained on the original receipt. The best time to
       ensure that the correct info and format will be provided is at check-in . . Verify the
       correct information in is the hotel reservation system. A final VAT invoice should
     Name of traveler
     PerkinElmer’s name & address in the United States – not the local PKI address as
        this will disallow the claim. (This is critical!)
     Vendor‟s name, address, & VAT registration number
     Detail of goods/services provided
     Invoice total excluding VAT
     Rate and amount of VAT charged
     Invoice date


                                US Travel & Entertainment Policy
Please follow the procedures below when traveling internationally:

           Be sure to include PerkinElmer in the reservation record so it appears on the checkout
         invoice. If the hotel does not have a separate field for company name, book the room in
         your name, c/o PerkinElmer. Example: Ron Smith c/o PerkinElmer with the company
         address referenced rather than your own.

           Invoices booked in the name of a European sub, a strategic partner/affiliate, or travel
         agency will normally be rejected.

            Make sure the documentation received from the hotel is not an express checkout,
         statement of charges, information sheet, or reprint. The invoice that is submitted to the
         tax ministry must be an original VAT invoice showing the form of payment.

Rental Cars
    Be sure to request a final VAT invoice. Express checkout statements and rental
       agreements are not acceptable documentation.

        You may be able to request that a copy be mailed to you. If you do request that the
         invoice be sent via mail, be sure that they are mailed to the attention of a specific person
         at your company. Otherwise the invoice may never get to its intended recipient.

Expense Report Submission
    Original invoices are required for VAT recovery purposes. Please copy your
      international travel expense receipts for your files, and then submit the originals in
      support of your expense report.


                                 US Travel & Entertainment Policy

To top