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									                       McKenzie Lake
                    Community Association


                        Preschool Program
                      Policies and Procedures




                                  Revision Date March 2011




05/05/11                                                     2011-12 Preschool Policies and
Procedures Revision March 2011 (2).doc
                                     Table of Contents
PART ONE: STATEMENT OF INTENT
     A. PROGRAM PHILOSOPHY………………………………………………….                               3
     B. PROGRAM OBJECTIVES .…………………………………………………                              3
          1. Social Development …………………………………………………                          3
          2. Emotional Development ……………………………………………                         4
          3. Physical Development ………………………………………………                         4
          4. Intellectual Development ……………………………………………                      4

PART TWO: PROGRAM GUIDELINES
     A. PRESCHOOL ACTIVITIES……………………………………..…………… 5
     B. MLCA PRESCHOOL YEAR………………………………………..……….. 5
     C. MISCELLANEOUS …………………………………………………………… 5

PART THREE: PRESCHOOL CONDUCT
     A. DISCIPLINE …………………………………………………………………                                 5
     B. INJURY AND ILLNESS…………………………………………………..….                            6
     C. FACILITY EMERGENCY………………………………………………….....                           6

PART FOUR: ORGANIZATIONAL
     A. BASIC STRUCTURE……………………………………………….……...… 7
     B. MLCA PRESCHOOL STAFF………………………………………………… 7



PART FIVE: FINANCIAL
     A. BASIC FINANCIAL STRUCTURE ……………………………………                             8
     B. FEES ……………………………………………………………………                                      8
     C. BUDGET………………………………………………………………..                                     8
     D. FUNDRAISING ……………………………………………………….                                   9
     E. EXCESS FUNDS ……………………………………………………..                                  9


PART SIX: REGISTRATION
     A. REGISTRATION REQUIREMENTS …………………….……….……….                          9
     B. FEES …………………………………………………..……………………..                                 10
     C. CONTINUITY ………………………………………………………………..                                11
     D. MISCELLANEOUS ……………………………….…………………….…..                              11




05/05/11                                                 2011-12 Preschool Policies and
Procedures Revision March 2011 (2).doc
PART SEVEN: VOLUNTEERS
     A. VOLUNTEER FUNCTIONS ………………………………………………..      11
     B. VOLUNTEER CONDUCT ………………………………………………….        11

PART EIGHT: PARENT RESPONSIBILITIES
     A. TO AND FROM PRESCHOOL ……………………………………………..     12
     B. PARENT VISITORS ………………………………………………………...      13
     C. APPROPRIATE CLOTHING ……………………………………………….      13
     D. ITEMS BROUGHT TO PRESCHOOL ……………………………………..   13
     E. SNACKS ……………………………………………………………………..           13
     F. HEALTH ………………………………………………………………………..          13




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                   McKenzie Lake Community Association
                 Preschool Program Policies and Procedures
Revision Date March 2011

                             PART ONE: STATEMENT OF INTENT

A. PROGRAM PHILOSOPHY

For children, the ages of three and four, are a time of wonder, questions, curiosity and a time for
extensive social, emotional and physical learning. The philosophy of the McKenzie Lake
Community Association Preschool program is:

                          POSITIVE EXPERIENCES THROUGH PLAY
                                AND GUIDED INSTRUCTION

In keeping with this philosophy, the program is designed to offer children the freedom to choose
from a variety of experiences. Play, craft time, and circle time provide stimulating and interesting
opportunities to expand their knowledge and skills, as well as build confidence at their own
individual pace.

The staff and volunteers will utilize these activities to further the children’s learning by
encouraging them to use their skills and develop their imagination, while providing a happy and
stimulating environment.

All children need unconditional love and acceptance in order to develop a sense of personal
worth. This comes from the acceptance of the child as a worthwhile individual and the feeling of
confidence and self-acceptance gained from being encouraged to choose from, and succeed at
various activities.

It is the Preschool Policy to provide a quality program for children, rich in variety and
opportunity, while always keeping in mind, KIDS CAN BE KIDS.


B. PROGRAM OBJECTIVES

The primary purpose of the MLCA Preschool is to aid in the development of the three year old
and four year old child; socially, emotionally and physically in a happy and fun environment.

The following section describes the objectives in each of these areas:

    1) Social Development

          a)   Be responsible for own belongings.
          b)   Be co-operative and share with others.
          c)   Be courteous, prompt, friendly and helpful.
          d)   Have a sense of community and feel a part of that community.
          e)   Be respectful of others.
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Working within a group necessitates sharing, waiting one’s turn, and in general, politeness and
respect. Children learn from each other, co-operating to form new ideas and accomplish tasks.
They develop a healthy respect for an outside-the-home authority without loss of rights or self-
esteem, and learn to accept temporary separation from the parents. This is a gentle preparation
into the school system.

    2) Emotional Development

          f)   Adjust and be happy in a group away from home.
          g)   Overcome shyness and make new friends.
          h)   Control temper and tears.
          i)   Feeling of self worth and satisfaction in what they do.
          j)   Cope with feelings of anger, jealousy, etc.

 The child’s self reliance is encouraged through dressing and undressing of outerwear upon
arrival and departure from Preschool. Making crafts, general clean up time, etc., promotes
individual expression and feelings of self worth.

    3) Physical Development

          k) Gross motor skills are learned through games and exercises.
          l) Fine motor skills are developed through tracing, the use of scissors, painting and
             other such activities with materials provided by the Preschool.
          m) Desirable health habits such as washing hands before meals, etc. are established.

    4) Intellectual Development

          n)   Develop communication and listening skills.
          o)   Increase awareness of the community and people around them.
          p)   Able to think for themselves and to share ideas with a group.
          q)   Develop curiosity, creativity and imagination.
          r)   Introduction of letters, numbers, shapes, opposites and rhyming.
          s)   Gradually prepare for kindergarten.

In short, all activities are multilevel learning experiences for the children. The Preschool
provides positive opportunities within the program that foster success and fun. The children will
have a good time and a positive experience through play and guided learning.




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                             PART TWO: PROGRAM GUIDELINES

A. PRESCHOOL ACTIVITIES

      1.   Free time to play and share toys, puzzles, blocks, etc.
      2.   Gym time once/week
      3.   Story time, songs using actions and music
      4.   Crafts, finger painting, colouring and cutting
      5.   Show and tell and discussion groups
      6.   Celebrations for Halloween, Christmas and Graduation

B. MLCA PRESCHOOL YEAR
The MLCA preschool year will run from the 2nd week of September to the 3rd week of June.
Holiday dates will be announced at the beginning of each school year. These dates will
coincide as much as possible with the holiday dates of both the Public and Separate schools in
the McKenzie Lake area.

C. MISCELLANEOUS

      1. Three year old children will have two classes per week while there will be three
         classes per week for the four year olds.
      2. Days of the week and start times and duration of each school year is at the discretion
         of the teacher. They will be set for each year prior to registration for that particular
         year.
      3. There will be a maximum of 25 children per three year olds class and a maximum of
         25 children in each four year olds class. A minimum ratio of one adult to twelve
         children must be maintained at all times (according to licensing policies).
      4. Any suggestions or comments concerning the preschool can be addressed to the
         teacher of the preschool during that particular school year. The teacher’s contact
         information will be provided at the beginning of each school year.

                           PART THREE: PRESCHOOL CONDUCT

A. DISCIPLINE

      1. To facilitate discipline, children are made aware of what is expected of them in
         advance. Rules, routines, etc. are explained or demonstrated in the first days of
         class.
      2. Unacceptable behaviour is defined as any behaviour that is disruptive, destructive or
         harmful to the child or those present. Some examples of unacceptable behaviour are:
         hurting or hitting others, intentionally damaging Community Association property or
         assets, screaming, etc.
      3. The children are rewarded for acceptable behaviour with praise, thanks or some
         privilege.
      4. Under NO circumstance will any staff or volunteer hit or spank a child.
      5. Discipline problems are to be drawn to the attention of the teacher who will act
         according to the following Preschool Policies and Procedures:


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               a) The teacher will explain to the child that such behaviour is inappropriate.
               b) The teacher may require the child to leave the group area until he or she is
                  ready to demonstrate proper behaviour.
               c) The teacher may require the parent remove the child from the Preschool for
                  the rest of the day and/or following school day.
               d) The teacher may determine that the child is not ready to attend Preschool. If
                  such a determination is made and a parent is asked to remove their child
                  from the school, a prorated refund will be issued with no administrative
                  charge applied.

       6. The teacher will notify the parent of any continuing discipline problems.
       7. Children will not be reprimanded for accidents such a spilling paints, breaking a toy or
          bumping someone.

B. INJURY AND ILLNESS

       1. In the case of minor injury or illness

               a) The teacher or teacher’s aide applies first aid as is required.
               b) The teacher or teacher’s aide fills out the Incident Report.

       2. In the case of more serious injury or illness

               a) The teacher or teacher’s aide will perform first aid.
               b) Parents will be contacted and requested to pick up the child to obtain medical
                  attention
               c) If unable to contact the parent, a staff member will transport the child to the
                  nearest hospital, emergency clinic or the doctor named on the registration
                  form best suited for the situation.
               d) If the situation is more serious and cannot wait for Parent arrival, an
                  ambulance will be called. A staff member will accompany the child.
               e) As soon as the Parent can be reached they are to assume responsibility for
                  the child’s treatment.


    C. FACILITY EMERGENCY

In the case of an emergency evacuation of the Preschool from the McKenzie Lake Community
Centre, children will be evacuated to the McKenzie Lake School beside the Community Centre.




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                            PART FOUR: ORGANIZATIONAL

The McKenzie Lake Community Association operates the preschool program. The Preschool
teacher is responsible to the MLCA Board of Directors for all aspects of the Program.

A. BASIC STRUCTURE

     1. The Preschool teachers are responsible for all aspects of the Preschool Program in
        accordance with any applicable government regulations and the MLCA Bylaws,
        Procedures and Policies.

B. MLCA PRESCHOOL Staff responsibilities

             a) The teacher is responsible to the McKenzie Lake Community Association
                Board of Directors for the operation of the Preschool Program as stated in the
                Association Portfolio Policy.
             b) The teacher will oversee all activities of the Preschool on behalf of the MLCA
                Board of Directors.
             c) The teacher shall report on all aspects of the Preschool to the Board of
                Directors of the Association.
             d) The teacher oversees the follow up with Calgary Child and Family Services
                (297-6310) to ensure License is in place for the Preschool. Ensures there is
                a valid copy of the license to be displayed on the bulletin board. Ensures the
                correct information is given to the MLCA treasurer so payment can be made
                on time.
             e) A Preschool staff member initiates the snack list in accordance with the
                “peanut aware” and “food allergy conscious” philosophy of the Preschool.
                This information is to be enclosed in the initial parent package distributed at
                the start of school. The teachers have an updated copy to pass along to new
                families entering the program. The Teacher will also answer any questions
                or concerns parents or teachers may have with regards to the snack
                information.
             f) The teacher will provide a special “Thank-you” to anyone who assists the
                Preschool in a special way, Santa, musical guests, etc.
             g) A preschool staff member is responsible for all aspects of the Preschool
                financial records.
             h) A preschool staff member is responsible for maintaining and handling all
                financial records in a proper and current manner over to the MLCA Treasurer.
             i) The teacher is responsible to prepare for submission the Preschool Budget.
             j) It is the responsibility of the Preschool Teacher to implement and oversee
                fund raising activities for the preschool.
             k) Any questions parents have concerning fundraising can be directed to the
                teacher or staff.
             l) Ensure advertisement in the monthly Gazette and newsletters to the parents.
             m) When necessary, make up ‘reminder notes’ for special events for teacher(s)
                or volunteer(s) to put into the students backpacks.
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             n) Update the preschool website as needed to keep parents informed.
             o) It is the responsibility of a Preschool staff member to keep the masters for the
                registration forms and Parents Information Guide, and to make changes to
                these documents as required.
             p) A Preschool Staff member shall co-ordinate all aspects of the registration for
                each school year. These include preparation of the registration documents,
                and collection of all fees, payments match registrations and turn payments
                over to the MLCA Treasurer with appropriate documentation.
             q) Filling classrooms up to capacity and updating waiting lists when needed.
             r) Informing teacher of parents who wish their children to be moved to a
                different class of be removed from the preschool.


                                     PART FIVE: FINANCIAL

A. BASIC FINANCIAL STRUCTURE

     1. The McKenzie Lake Community Association will take care of all preschool financial
     concerns.
     2. The Preschool Teacher shall report to, and be responsible to the MLCA Treasurer with
     a monthly budget.



B. FEES

     1. Fees charged for children enrolled in the Preschool Program will be determined by the
        McKenzie Lake Community Association Board as part of the MLCA Preschool
        Budget.
     2. Such fees are to be determined to ensure that the Preschool Program has sufficient
        operating funds for the session being registered for.
     3. All fees are to be deposited into the McKenzie Lake Community Association account.
     4. A report on fees collected is to be presented to the McKenzie Lake Community
        Association Board Treasurer.

C. BUDGET

     1. The Preschool Teacher shall prepare an annual budget for presentation and approval
        to the McKenzie Lake Community Association Board of Directors.
     2. Every year, Preschool teacher shall produce a draft budget showing the expected
        revenue from registration fees, and all essential operating expenses.
     3. Operational Expenses are the following items:

             a) Teacher and teacher’s aides’ contract.
             b) Rent to the MLCA for use of Association property as stated in MLCA Building
                Policies.
             c) Cost of consumable supplies required for conducting the Preschool program.
             d) Any licenses or dues the Preschool may be required to pay.
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            e) Replacement or upgrading of Preschool assets.

    4. The draft budget is to be presented to the MLCA Board of Directors for approval.
    5. After each registration has been held, this budget shall be updated to reflect the
       actual income from registrations and other sources, and amended expenses for the
       current school year.

D. FUNDRAISING

    1. The Preschool may conduct fundraising activities to raise additional funds for the use
       in adding to, upgrading the Preschool Program and replacing or upgrading its assets.
    2. Funds may also be raised for desired improvements of the Preschool used areas and
       assets of the MLCA.

E. EXCESS FUNDS

    1. All income to the Preschool Program is for use in improving the program or areas
       used by the program. Income is determined by the amount of fees collected
       throughout the year and not to be combined with fundraising monies raised during the
       same year.
    2. At the end of every Session any excess funds from income in the Preschool account
       will be used towards the improvement of the Preschool Program. The Preschool
       teacher shall present to the MLCA Board of Directors, for approval, a plan for use of
       said fund.
    3. Excess funds are considered to be any funds in excess of $200.00
    4. Excess funds may be held only with the approval the McKenzie Lake Community
       Association.




                                     PART SIX: REGISTRATION

A. REGISTRATION REQUIREMENTS

    1. All families with children registered in the Preschool are required to have a
       membership in the McKenzie Lake Community Association current to the school year
       they are attending. No exceptions to this requirement may be made.
    2. A $50 non-refundable deposit is required to confirm your child’s spot in the class and
       must be received by the registrar within 3 business days of confirmation or as per the
       registrar’s instructions.
    3. A waiting list may be maintained on a yearly basis and all those on the list must be in
       compliance with all registration policies.
    4. The child being registered must be the appropriate age for the group requested.
       Therefore:
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              a) To register for the three year olds program the child must be three by the end
                 of February of the school year.
              b) If a child is eligible for the four year olds program and is registered in the
                 three year olds program their position on the four year olds waiting list is
                 maintained as received at the time of registration.
              c) To register for the four year olds program the child must be four by the end of
                 February.
              d) A child, who is five years old prior to the start of the school year, may register
                 in the four year olds program at the discretion of the teacher.

     5. All children must be toilet trained.
     6. All parents will be required to fill out and sign the relevant sections of the Pick-up
         Authorization form.
     7. All parents will be required to sign a Waiver of Liability.
     8. All parents who are registering a child with an on-going medical condition that
         requires the administration of medication are required to sign the Medical
         Authorization.
     9. The preschool has an open door volunteer policy. You are welcome to stay and
         volunteer anytime.
     10. Should any of the information provided at registration time become outdated, parents
         are responsible for informing the Preschool Teacher.
     11. Registration may be cancelled up to two weeks prior to the beginning of the school
         year. Cancellation after that date but prior to the start of classes will be subject to a
         cashing your September 1 cheque. Refunds will be issued at the discretion of the
         Preschool staff if there is a one month written notice of cancellation once the school
         year has started until and no later than April 1st. Any withdrawals after April 1st will not
         have fees returned. We will still cash April, May and June Fees even if you child has
         been withdrawn from our program after April 1.

B. FEES

     1. The MLCA Board of Directors determines the registration fee
     2. Payment of registration fees are due at the time of registration.
     3. Post-dated cheques from September to June for monthly school fees need to be
        handed in with Registration Forms prior to commencement of the school year.
     4. All cheques are to be made payable to: The McKenzie Lake Community Association
        (MLCA).
     5. Any returned cheques (NSF) will be subject to a service charge of $25.00 and failure
        to immediately replace the cheque will result in cancellation of the child’s registration.
        This service charge also applies to all cheques written to the McKenzie Lake
        Preschool for fundraising items.
     6. If The McKenzie Lake Community Association (MLCA) receives any NSF cheques
        during the school year, you will pay your amount returned immediately plus NSF
        charges of $25. We will accept cash, debit, or credit only and future monthly
        payments thereafter will be paid by cash, credit or debit in the MLCA office. At the end
        of the school year we will return your post dated cheques.


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C. CONTINUITY

      1. Registration will be done yearly beginning February 2012. A registration form will be
         completed for the beginning of the school year.
      2. It is the policy of the Preschool that all children once registered in the program for one
         year are given the opportunity to attend all appropriate subsequent years. Therefore:

              a) Any child who is registered for one year of the Preschool will be offered pre-
                 registration for the next year in the appropriate group.
              b) Any sibling of any child presently registered in the Preschool will be given the
                 opportunity for pre-registration for the next year provided space is available.

D. MISCELLANEOUS

      1. After registration, the teacher must approve transferring a child into a different class. If
         a situation arises which necessitates a transfer, the parent may present their request
         to the teacher. The teacher’s decision is final.
      2. The teacher reserves the right to move a child to a more suitable group.
      3. The teacher reserves the right to refuse enrolment or request the removal of any child
         at any time. The parent has the right of appeal; however, all decisions made by the
         teacher with regards to the students well being are final.




                                 PART SEVEN: VOLUNTEERS

The MLCA Preschool encourages parent visitors in their children’s classroom. If you do have
the time to come in we would love to see you.

    A. PARENT VISITOR FUNCTIONS

         1. Fundraising and Special Events. Duties include but are not limited to; fundraising
            events, cleaning and maintenance of Preschool assets and areas of use and craft
            preparation, as determined by the Preschool Teacher.

    B. PARENT VISITOR CONDUCT

         1. Parent visitors will perform the duties and responsibilities as outlined in the
            Preschool Policies and Procedures.
         2. Parent visitors are required to arrive 5 minutes before class time and not to leave
            until the children have been picked up.
         3. Clothing suitable for messy kid type activities, indoor soft-soled shoes are required
            dress. The MLCA does not accept responsibility for damaged clothing.
         4. It is the responsibility of the Parent visitor to perform such tasks requested by the
            teacher or teacher’s aide. These duties may include helping with set up, clean up
            and preparation, serving and clean up of snack and assisting the children.
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        5. Parent visitors must stay in the classroom at all times unless their assigned duties
           take them out.
        6. When correction of the children is required, the Parent visitor will bring it to the
           attention of the teacher or teacher’s aide. The Parent visitors are not permitted to
           take disciplinary measures themselves.
        7. Parent visitors are to conduct themselves in the classroom in the following
           manner: accept tasks assigned by the teacher or teacher’s aide openly, always
           speak in a normal voice, never argue of disagree with other parents, staff or
           volunteers in and confine all conversations to the Preschool activities being
           performed.
        8. Parent visitor in the classroom, or within hearing distance of the children registered
           in the program are to conduct themselves at all times in keeping with the basic
           premise that the children are there to learn through fun and play, and to be
           cheerful and smile, set the children at ease, and do whatever they can to
           encourage a happy environment for the children.
        9. Parent Visitors are not to help with the toileting duties. The Teacher Aids will be
           doing all toileting duties.




                       PART EIGHT: PARENT RESPONSIBILITIES

    A. TO AND FROM PRESCHOOL

        1. In accordance with Social Service requirements each child will be signed in and
           out of the Preschool. The Preschool register is located near the classroom
           entrance and is to be signed by the person dropping off and by the person picking
           up the child. Any special instruction for that day in regards to each child must be
           brought to the teacher’s attention.
        2. Children are to arrive a few minutes before start time and the parent or guardian
           must remain with the child until the teacher is ready to start. Parents or guardians
           are requested to leave promptly after their child has entered the classroom.
        3. Parents are required to notify the teacher should their child be unable to attend or
           be arriving late.
        4. Parents are required to pick up their child in a timely fashion. No child will be
           released to any individual without written authorization.
        5. If someone other than the parents will be picking up the child on a regular basis
           the parents are required to fill out and sign the Authorization for Non Parent Pick
           Up section on the Pick Up Agreement.
        6. If the parent knows that they will be unable to pick up the child, or may be late in
           picking up, on a particular day, and they have made arrangements for an alternate
           to pick up the child, they must give written authorization to the teacher, as to who
           is authorized to pick the child up in their place.
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         7. If the parent cannot pick the child up at the proper time, and no other
            arrangements as outline above have been made, the child will be taken home by
            one of the staff, as per the Pick Up Agreement. A message will be left at the
            Preschool as to the name, address and telephone number where the child may be
            picked up.
         8. The Preschool teacher may ask parents to reimburse the staff for time spent
            caring for the child and meals provided.
         9. The children will not be dropped off any longer than five minutes before the
            beginning of class or five minutes after the end of class.

    B. PARENT VISITORS IN THE CLASSROOM

         1. There is no smoking allowed in the classroom or while caring for the children.
         2. Although discouraged, under special circumstances given by the Teacher, siblings
            are allowed in the classroom while their parents are volunteering. Under these
            circumstances, the parent is responsible for the care and control of that child and
            is required to keep distractions in the classroom to a minimum. The teacher may
            request the parent and/or sibling leave the classroom should they prove disruptive.

    C. APPROPRIATE CLOTHING

         1. Children are to be dressed in play clothes.
         2. Children must be dressed in clothing appropriate to the weather.
         3. It is imperative that each child has a clean indoor pair of soft-soled non-scuff
            shoes, such as running shoes with Velcro straps.
         4. The MLCA is not responsible for any damage to clothing.

    D. ITEMS BROUGHT TO PRESCHOOL

         1. Parents will be required to provide for their child a school bag for taking treasures
            home as well as shoes and any other items that go back and forth.
         2. Children are not allowed to bring toys or books to Preschool unless it is a special
            day when the teacher has asked for items to be brought for show.
         3. The MLCA is not responsible for any items brought to the Preschool.
         4. Children may not bring candies, chocolates or gum.

    E. SNACKS

         1. Snacks are given to the children during each class. The parents of each child will
            be scheduled to provide a snack for their child’s class on a rotational basis by the
            preschool staff.
         2. A snack list of acceptable food items will be provided in the parent package issued
            upon registration.

    F. HEALTH

         1. If a child has an on-going medical condition the parent must complete a Medical
            Authorization form.
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    2. If a temporary condition arises the parent is required to inform the teacher or and
       make note of specific instruction to the preschool director.
    3. Communicable Diseases:
              a) If a child should contract a communicable disease it is required that the
                 parents withdraw the child from the group until he or she is recovered.
              b) The teacher, is to be notified at once and will notify all parents of the
                 potential problem;

    4. Children who are not well are not allowed to attend Preschool. The teacher may
       require a parent to remove the child from the class, or if unable to contact the
       parent or alternate, may ask the preschool director to make arrangements for
       removal of the child to an appropriate environment.
    5. If an emergency arises the teacher, teacher’s aide and volunteers are required to
       follow the Emergency Procedures.




                                      - End -




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