APPLICATION PACK ADMINISTRATOR (STUDENTS) DEPARTMENT OF POLITICAL ECONOMY SCHOOL OF SOCIAL SCIENCE AND PUBLIC POLICY REFERENCE: G4/DAB/453/11-SC Contents 1. Explanatory notes including application procedure 2. Further particulars, including: a. information about King‟s College London, and the post b. job description and person specification c. summary of the terms and conditions of service EXPLANATORY NOTES - please read carefully before completing the application form Thank you for your enquiry regarding a post at King‟s College London. Enclosed is an application form and a set of further particulars for this post. These comprise: a job description and person specification; general information about the College, School and Department; as well as the main terms and conditions of the post. Application procedure Should you wish to apply for this position, please send the following: a completed Standard four-page application form and Equal Opportunities form (You may include a CV as well, but not in place of the application form) To email: email@example.com Applications should be made electronically in Word or PDF format. Please ensure you quote reference number G4/DAB/453/11-SC on all correspondence. Informal enquiries should be made to Keith Britto on 020 7848 2946. Closing date: 18 July 2011 Please advise your referees that they may be contacted and asked to provide a reference at short notice. Equal opportunities King's College London is committed to promoting and developing equality of opportunity in all areas of its work. In order to achieve this aim, the College will seek to: ensure that prospective and current students, job applicants and members of staff are treated solely on the basis of their merits, abilities and potential without any unjustified discrimination on grounds of age, sex, disability, family circumstances, race, colour, nationality, citizenship, ethnic origin, social and economic status, religious belief, sexual orientation, marital status or other irrelevant distinction promote good relations between individuals from different groups recognise and develop the diversity of skills and talent within both its current and potential staff and student body foster a culture based on trust and mutual respect undertake a programme of action to make equality policies effective monitor progress towards achieving equality of opportunity on a regular basis communicate to staff, students, associates and others the promotion of equal opportunities and College procedures to sustain it. Applicants with disabilities King's College London is keen to increase the number of disabled people it employs. We therefore encourage applications from individuals with a disability who are able to carry out the duties of the post. If you have special needs in relation to your application please contact the HR Advisor responsible for the administration of the post. Travel expenses The College normally reimburses reasonable travel costs to and from interview within the United Kingdom. Reasonable travel costs include travelling by second class rail, underground and bus. Regrettably, only limited contribution to travel costs for applicants from outside the UK may be available. Please contact the Human Resource Services Department before making your reservation. Removal and Relocation Expenses Removal and relocation expenses may be available to the successful applicant. These may include: legal & professional fees associated with the sale and purchase of residence; travel and hotel expenses relating to a weekend house hunting exercise in respect of the new appointee and spouse; reasonable expenses incurred when removing furniture and personal belongings; storage of furniture and personal belongings for up to one year; travel costs in respect of new appointee and family in transferring to a new place of residence. Response We very much regret that due to limited resources and the large number of applications we currently receive, we are only able to inform short listed candidates of the outcome of their application. If you do not hear from us within four weeks of the closing date, please assume that you have been unsuccessful on this occasion. We would like to assure you, however, that every application we receive is considered in detail and a shortlist only drawn up after careful reference to a detailed person specification. If therefore, your application is not successful, we hope that you will not be discouraged and will still apply for other suitable vacancies at King‟s College London as and when they are advertised. Thank you for your interest in King‟s College London. FURTHER PARTICULARS The College King's College London is one of the top 25 universities in the world (2010 QS international world rankings); The Sunday Times 'University of the Year 2010/11'; and the fourth oldest in England. A research-led university based in the heart of London, King's has nearly 23,500 students (of whom more than 9,000 are graduate students) from nearly 140 countries, and approximately 9,000 employees. It offers an intellectually rigorous environment supported by welcoming and caring traditions. King's is in the second phase of a £1 billion redevelopment programme which is transforming its estate. King's has an outstanding reputation for providing world-class teaching and cutting-edge research. In the 2008 Research Assessment Exercise for British universities, 23 departments were ranked in the top quartile of British universities; over half of our academic staff work in departments that are in the top 10 per cent in the UK in their field and can thus be classed as world leading. The College is in the top seven UK universities for research earnings and has an overall annual income of nearly £450 million. There are nine Schools of Study: Arts & Humanities Biomedical Sciences Dental Institute Institute of Psychiatry Law Medicine Natural and Mathematical Sciences Florence Nightingale School of Nursing & Midwifery Social Science & Public Policy King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar. It is the largest centre for the education of healthcare professionals in Europe; no university has more Medical Research Council Centres. The School The School was established in 2001 to bring together a number of existing departments which were judged to be largely social science. At that time there were three goals for the School – to be interdisciplinary, academically coherent, make a surplus. A further aim of the establishment of the School was to give a visibility to the social scientists across College many of whom were in small groups embedded in other disciplines. The School is one of the largest groups in any UK university to focus on policy-oriented, multidisciplinary social science research. Since 2001 SSPP has grown rapidly, increasing significantly its research income and successfully launching a number of interdisciplinary initiatives, including a number that cross School boundaries. The School eschews traditional disciplinary silos: its six constituent departments all comprise academic staff organised in problem-based research groups and accustomed to working on interdisciplinary projects within and across departments and schools drawing together and applying insights from leading-edge research on a variety of issues and from a wide range of perspectives. The school currently has gross revenues from all sources of £42 Million and a net annual school surplus of £4 Million. It has approximately 210 (full time equivalent HEFCE funded) staff and approximately 1250 undergraduate, 2100 postgraduate taught, and 580 postgraduate research students. The School comprises six departments. Four of these are large, each delivering both undergraduate and postgraduate teaching (DEPS, Geography, Management, and War Studies). The School holds three major contracts (at Shrivenham, Cranwell and Belgravia in London) and the staff who deliver these are brought together in a department of Defence Studies. The sixth - the King‟s Institute for the Study of Public Policy - comprises a cluster of small centres with a focus on research and knowledge transfer with some postgraduate teaching. The School is led by an Executive Board which consists of the heads of these departments together with the head of the School and the head of professional services in the School. The Department of Political Economy The Department of Political provides a focus within the College for existing and new postgraduate and undergraduate programmes in politics and policy analysis. The new Department came into being on 1 August 2010. The Department will have close links with three recently-formed cross- College centres, and the new department, which will be distinguished by a marked international orientation, will develop teaching partnerships with the China, India and Brazil Institutes as well as with the Centre for Contemporary British History. It will continue the existing close collaboration with the European Studies group in the School of Arts and Humanities. The Department‟s academic strategy will carry forward the MA in Public Policy and the associated programmes launched in 2009: the MA European Public Policy (joint with European Studies) and the MA Public Policy and Ageing (joint with Gerontology). Recruitment to the first of these has grown steadily, exceeding targets and with a strong representation of high fee students. Applications for 2010/11 are substantially up on the same period in 2009/10 and the projected recruitment to 2012/13 reflects the expected continued growth. During this period new programmes will come on stream within the Department, notably a Graduate Diploma in International Studies and Academic English and two year MA in International Public Policy (joint with European Studies). Recruitment to the MPhil/PhD programme in Public Policy and Political Economy will be expanded. A major development from 2010/11 will be the launch of undergraduate programmes, beginning with a two year Foundation degree in International Studies, to be followed in 2011/12 by a BA in International Politics. The Department of Political Economy has at its foundation a core staff of eight: Professor Ken Young (Head of Department) Professor Brian Salter Dr Juan Baeza Dr Rod Dacombe Dr Petra Dolata-Kreutzcamp Dr Anna Gwiarzda Dr John Meadowcroft Dr Scott James In addition, academic staff from the China and Brazil Institutes enjoy a close relationship as associate members of the team. The Post – Department of Political Economy (50%) This post is being advertised in response to planned growth in taught postgraduate student numbers, notably within the MA Public Policy and the start of a new undergraduate programme in international studies. The post holder will be responsible for providing support to PGR, PGT and UG students in the Department under the direction of the Senior Administrator (Students). JOB DESCRIPTION Post Title: Administrator (Students) Department/Division/ Department of Political Economy (DPE) Directorate: Grade: 4 Senior Administrator (Students) – Department of Political Economy Responsible to: Responsible for: n/a ROLE PURPOSE To provide support for students in the Department of Political Economy (in 2010-11 almost 200 with a projected increase to 350 in 2011-12) – including UG, PGT and PGR. This is a „student facing‟ post with the post holder having the responsibility of dealing with student questions and problems. ROLE OUTLINE – MAIN RESPONSIBILITIES Key Objectives: To provide administrative support for undergraduate and post graduate teaching / research students in the Department of Political Economy. Under the direction of the Senior Administrator (students) support the marketing programme for courses run by the Department and assist with the organisation of promotional events / conferences. Provide support and analysis for academic teaching staff from admissions to graduation Assist in ensuring that QAA requirements are met for all courses run by the Department Support marketing programme for degree courses run by DPE. Communication & Networking: To ensure that Department reporting requirements on QAA are communicated to staff and that Departmental reporting requirements on QAA are met. The post holder will be responsible for communicating information to a wide range of audiences, including explaining complex procedural issues to those with no expertise. The post holder will liaison with other professional service staff in all parts of the College to ensure that the work of DPE is fully integrated with the School and other parts of the College. The role with involve participating in networks (both formal and informal) within and outside the College. The role holder will ensure that colleagues in central divisions are aware of Departmental needs regarding his/her area of expertise; including liaison with Finance, Registry, ARC, CASA, and Estates and Facilities Divisions. Decision Making, Planning and Problem Solving: The post holder is responsible for planning his/her own workload, and for coordinating the workload of ad-hoc teams which may be established to assist in projects eg open days, induction programmes, academic events etc. The post holder will be required to make independent decisions on a regular basis, including prioritising varying projects with conflicting deadlines; setting deadlines for others, in conjunction with the Senior Administrator (students). The role holder will participate in collaborative decision-making, including for long term (ie more than one year) projects. As DPE is a new Department the post holder will be required to contribute to the development of the Department –including setting up information management systems, formulating new policies etc Sensory/ Physical Demands and Work Environment Take responsibility for ordering equipment / office supplies and maintaining list sof equipment purchased by the Department Ensure that equipment in the Department is maintained and updated Service Delivery: The post holder will become the student „face‟ of DPE. Post holder will be required to deal with day to day student enquiries and to either deal with the problem / problems they have or direct them to the appropriate part of the College who can deal the issue. Analysis and Research Provide regular updates both on applications for courses and existing students Identify problem areas that the new Department will need to address in order to provide a good experience for all our students Team Working, Teaching and Learning Support Play a key role in the team that is being set up to run DPE. The post holder must be comfortable working as a key player in a growing team. Communicate on a regular basis with all members of the term. Pastoral Care Post holder will be required to give guidance to students on all aspects of their courses at KCL – ranging from welfare issues to academic standards / policy Post holder will need to show sensitivity to student problems Knowledge and Experience Had experience of working with students at all levels Has knowledge of student administration systems High level of IT literacy Special Requirements: You will be required to work irregular hours in accordance with the needs of the role. Information of a confidential nature must be kept strictly confidential and should never be disclosed either inside or outside work. It should be noted that breach of confidentiality is a serious offence which may lead to dismissal. General: All staff are expected to adhere to King‟s policies and procedures. Date: XXXXX Please note: This job description reflects the core activities of the role and as the College and the post-holder develop there will inevitably be changes in the emphasis of duties. It is expected that the post- holder recognise this and adopt a flexible approach to work and be willing to participate in training. If changes to the job become significant, the job description should be reviewed formally by the post-holder and line manger. The Human Resources department should then be consulted as to the implications of the proposed changes. PERSON SPECIFICATION Eligibility to Work in the United Kingdom International applications will be considered for this position. If you do not have permission to enter, remain and work in the United Kingdom you will need to pass a points-based immigration assessment. Before you apply for this job you must ascertain whether you have sufficient points to qualify under Tier 1 and/or Tier 21 schemes. If you do not have sufficient points please do not apply as you will not be granted permission to enter the United Kingdom. Click on the following link to the points calculator: Border & Immigration Agency | Points-based calculator At the interview you will be asked to furnish the panel with the details of the route (Tier 1 and/or Tier 2) you would be eligible to follow. Please note that should you have sufficient points this does not mean your application will be successful. In the event your application is successful there is no guarantee that your application for a visa will be granted, in which event the offer will be withdrawn. CRITERIA E D HOW IDENTIFIED S E AND ASSESSED S S AP = application E I N R AS = assessment T A I = interview I B A L P = presentation L E R = references Education/qualification and training Good standard of general education to at least A- level or X AP equivalent Knowledge/skills Excellent knowledge of Microsoft Office, in particular word,, X AS excel and outlook Good numeracy skills X AS Experience Previous administrative experience within the University X AP sector Previous experience of working with students in an academic x AP environment Personal characteristics/other requirements Willingness to engage actively with team members when X I, R working Excellent organisational skills X I, R Excellent interpersonal skills X I,R Ability to draft documents and correspondence X I,AS Fluency in written English X I,AS The ability to work without close supervision X I,R The ability to recognise opportunities and show initiative X I Ability to work to a high level of accuracy, under pressure of X I deadlines SUMMARY OF TERMS AND CONDITIONS OF SERVICE This appointment is made under the King‟s College London Terms and Conditions of Service for Non-Academic staff, a copy of which is available from the Human Resources department on request. Period of Appointment Open ended Probation Six months Salary £22,325 - £23,661 per annum, plus £2,323 London allowance per annum Annual leave 27 working days Staff receive four additional closure days. Notification as to how these days are taken is circulated at the start of the academic year. Superannuation This appointment is superannuable under the SAUL pension scheme. It may be possible for staff already superannuated under the NHS Superannuation Scheme to remain in that scheme provided an application to do so is received by the NHS scheme trustees within three months of appointment to King‟s College London. Alternatively staff may opt to participate in SERPS or take out a personal pension. Please note that the College does not provide an employer's contribution towards a private pension plan. The College operates PensionsPlus by which individuals increase their take home pay by reducing their NI contributions. For staff who join either USS or SAUL pension schemes, you will automatically be entered into PensionsPlus (provided you would benefit from doing so). As a result your salary will be reduced so that you receive the PensionsPlus salary and a payment is made into your pension scheme instead. NB - NHS Superannuation Scheme: Medical Schools are classed as “Direction Employers” and some benefits of the NHS Scheme are not available to Direction members. For further information please contact the Payroll & Pension Manager, King‟s College London, James Clerk Maxwell Building, 57 Waterloo Road, London SE1 8WA. Medical This appointment may be subject to Occupational Health clearance. Should you be offered this post you may be sent an Occupational Health Questionnaire along with your contract of employment. When the Occupational Health Department have evaluated your questionnaire and declared that you are fit for appointment, your appointment will be formally confirmed. Confidentiality In the course of your work you may have access to personal or confidential information which must not be disclosed or made available to any other person unless in the performance of your duties or with specific permission from your Head of School/Department/Division. (In particular if your work involves the handling of clinical samples and/or patient data, NHS policies for the maintenance of security and confidentiality of NHS systems and data must be observed). Breaches in confidentiality may lead to disciplinary action. Training and Education King‟s College London recognises the importance of training in achieving its objective of pursuing excellence in teaching, research and clinical practice through the activities of its staff. We are committed to providing training for all members of staff so that they can perform their jobs effectively and offering them opportunities for further development. Most training and development will occur "on the job" and formal training opportunities are also available from the College‟s internal training and development services – www.kcl.ac.uk/osd – and through external organisations. No Smoking Policy King‟s College London is committed to maintaining a healthy environment for staff, students and visitors. Therefore, please note that smoking is not permitted in any of the College buildings or in College vehicles. Smoking is also not permitted immediately outside the entrances to College buildings or near to windows and air intake units. Staff working at associated NHS trust sites or other premises should adhere to whatever policy is in place at these locations.