PLEDGE FORM NAME _______________________________ RIDER # ______________ ADDRESS ____________________________ RACE DATE: April 30, 2011 ____________________________ PHONE # ____________________________ NAME ADDRESS PLEDGE COLLECTED? Yes No 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 NAME ADDRESS PLEDGE COLLECTED? Yes No 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 NDSU BIKE RACE N’ RIDE 2011 I. RULES AND REGULATIONS FOR NDSU BIKE RACERS 1) If you do not have a bike be sure and let Tonia know ASAP and we will get a donated one set aside for you. Any bike will do, but make sure it is in good shape before the race; there is nothing worse than having the bike break down during the race, especially if it could have been prevented by simple maintenance before the race. 2) The race will begin at 9:00 am on Saturday, April 30. Everyone should meet in the Newman Center social hall NO LATER THAN 8:00 AM for final instructions. 3) The race to Hillsboro is 40 miles. It will take anywhere from 2 - 4 hours depending on conditions (yours, and the weather) and will end at St Rose of Lima Catholic Church in Hillsboro (or the Newman Center depending on wind direction) where there will be a free picnic Lunch for you. 4) You have only to ride to one way: transportation for you and your bike will be provided. 5) If you are unable to complete the race & ride, there will be vehicles along the route to pick up you and your bike. 6) There will be three rest stations for refreshments along the bike route. 7) The race route will be along old Highway 81. It is very quiet road but we ask for safe riding - please no more than two riding next to each other. 8) Secure at least $200 in pledges. This is not hard to do and is essential for the success of the Bike Race. (The winner of the race is determined not only by race time, but by number of riders and amount of pledges raised.) 9) Make sure you fill out the pledge sheet accurately; in particular, if you collected the money before the race from someone, mark “yes” under the spot “Collected the pledge?” II. SUGGESTIONS FOR SOLICITING PLEDGES 1) Suggest an amount to give, and make it substantial - if they give less than that, it will still probably be more than they would have had you not done this. 2) Send out 20 letters to friends and relatives requesting a pledge and follow up with a phone call to get pledge amount or just bring your names and addresses to our fundraiser nights – we’ll do the rest…the fundraiser nights are at the Newman Center on the following dates: Monday Feb. 28 th , 7- 9pm; Wed. Mar. 23rd, 6:30pm – 9pm; Wed. April 6th , 7-10pm; Fri. Apr. 8th , 8 – 11pm. 2) Remember this pledge is tithing money because St. Paul Newman Center is considered a Mission in the Diocese of Fargo for the college students as they prepare to be leaders in the world. III. BIKE CLINIC Thursday, April 28th from 6 - 9pm and Friday, April 29th 6 – 9pm bring in your bike for a quick tune-up before the race. IV. TURNING IN PLEDGES - all pledges are to be turned in on Friday, April 29 from 8:00am - 8:00 pm in the Newman Center Day Chapel - you will then receive your free t-shirt for riding in the race V. SPAGHETTI FEED Friday, April 29th 6:00pm - 8:00pm drop your bikes off at Newman if you wish and eat a free spaghetti meal to your hearts content! WHY RIDE? -- TO HELP SOLICIT FUNDS FOR THE EXPENSES AND IMPROVEMENTS OF ST PAUL’S NEWMAN CENTER -- TO GET OUT AND HAVE A GOOD TIME RIDING IN A GREAT RACE - AND TO BEAT UND! -- TO CONTRIBUTE TO OUR NEWMAN COMMUNITY THROUGH THE GIFTS OF YOUR TIME, YOUR TALENTS, AND TO ENCOURAGE OTHERS TO SHARE THEIR TREASURE. GOD CALLS US TO BE FAITHFUL STEWARDS AND S HARE OUR RESOURCES. -- TO GET SOME EXERCISE! A HEALTHY BODY HELPS MAINTAIN A HEALTHY MIND! -- TO TAKE ADVANTAGE OF YOUR LAST GREAT STUDY BREAK BEFORE YOU SETTLE INTO STUDYING FOR FINALS -- TO MEET NEW PEOPLE AND MAKE NEW FRIENDS. -- TO TEST THE LIMITS OF YOUR ENDURANCE AND TO BE ABLE TO SAY, “I DID IT!” ST PAUL NEWMAN CENTER BIKE RACE N’ RIDE ADULT HOLD HARMLESS/INDEMNITY AGREEMENT DATE:___________________________ *** MUST BE COMPETED BY ALL RIDERS BEFORE THE BIKE RACE BEGINS *** ACTIVITY PARTICIPANT OR FACILITY USER: NAME_____________________________________________RIDER#_____________________ ADDRESS__________________________________________PHONE#____________________ ALLERGIES_________________________________________AGE:_______________________ The above named ACTIVITY PARTICIPANT OR FACILITY USER agrees to defend, protect, indemnify and hold harmless the above named PARISH against and from all claims arising from the negligence or fault of the above named ACTIVITY PARTICIPANT OR FACILITY USER or any of their agents, family members, officers, volunteers, helpers, partners, organizational members or associates which arise out of the above named ACTIVITY OR USAGE at the above named PARISH. Additionally, the above named ACTIVITY PARTICIPANT OR FACILITY USER agrees to protect, defend, hold harmless and fully indemnify the above named PARISH for any claim or cause of action whatsoever arising out of the above mentioned ACTIVITY OR USAGE which takes place during the above identified DATE(S) OF ACTIVITY OR USAGE that is brought against the PARISH by the above named ACTIVITY PARTICIPANT OR FACILITY USER or their family member whether such claim arises from the alleged negligence of the PARISH, its employees or agents or ACTIVITY PARTIICPANT or FACILITY USER’S negligence. If any portion of this agreement is held invalid, it is agreed that the balance thereof, shall continue in full legal force and effect. IN THE EVENT OF AN UNFORESEEN ACCIDENT, IT IS IMPORTANT THAT WE HAVE SOME MEDICAL INFORMATION FROM YOU TO ASSIST US IN PROVIDING YOU WITH ANY CARE YOU MAY NEED. Please check all of the areas listed below that apply to any medical conditions you may have: YES NO ____ ____ ORTHOPEDIC: (i.e. muscle, bone, joint problems, etc.) ____ ____ CARDIAC: (murmurs, high blood pressure, bleeding disorders, etc.) ____ ____ METABOLIC: (diabetes, fluid imbalances, special dietary needs, etc.) ____ ____ NEUROLOGICAL: (seizures, numbness, fainting, headaches, etc.) ____ ____ OTHER: (anything significant that was not mentioned above) Explain any YES answers:_________________________________________________________ ______________________________________________________________________________ IN CASE OF EMERGENCY, PLEASE CONTACT: Name:________________________________________________________________________ Address:_______________________________________________________________________ Phone:____________________________________Relationship:__________________________ The above information is accurate to the best of my knowledge. I acknowledge that the risk taken during the bike race is my own. _____________________________________________ _______________________________ Signature Date *If you are under 18 years of age, a parent/guardian must be included* _____________________________________________ _______________________________ Signature Date NDSU – UND BIKE RACE RULES Updated March 10, 2010 1. The bike race will be held on the last Saturday in April unless otherwise agreed upon by the current Pastors of the Newman Centers. The winner of the bike race will be determined by these written rules. Any changes must be agreed upon by BOTH Newman Centers prior to the race. 2. The Winner of the bike race is determined by the following criteria: A. MONEY RAISED BY RIDERS: i. This includes pledge money only. *Money by donations or sponsors to pay for t-shirts will be included. Truck or buses are not included. ii. Fundraising ends at 9:00 a.m. the day of the race: total will be turned in @ 10 am (Bike Race Day) *Any money raised after 9:00 a.m. will not be counted in the final tally. iii. If a rider raises money but cannot ride, his/her pledges may still be counted in the final tally provided they are handed in before 9:00 a.m. B. TOP 20 RIDERS TO FINISH THE RACE: i. This is determined by which University has the most riders cross the finish line, based on their times (see #3), in the top twenty. C. THE NUMBER OF RIDERS BEGINNING THE RACE: i. This includes all riders. (This recognizes all those who put forth the effort to begin the race but are unable to finish.) ii. The number of riders who start the race is verified by the number of signed Registration/Medical release forms and turned in at 10 am (Bike Race Day) to the respective bike race chairs. iii. Once a rider is picked up he/she is done racing. A rider may not be left off at a later stage of the race and be counted as finishing the race. D. THE NUMBER OF RIDERS FINISHING THE RACE: i. This includes all riders who put forth the effort and ride the entire mileage of the bike race. The four criteria above are assessed on a percentage system. The points are divided as follows: 40 x G.F. 40 x F Most Money Raised = 40 points - Points for G.F. = F + G. F. Points for F. = F + G.F. Top 20 Riders In = 20 points - One point for each rider. Most Beginners = 20 points - Points for G.F. = 20 x G.F. Points for F. = 20 x F F + G. F. F + G.F. Most Finishe rs = 20 points - Points for G.F. = 20 x G.F. Points for F. = 20 x F F + G. F. F + G.F. 3. Bike Race routes: A. The Bike race route and direction is determined by the respective Universities and approved by the respective universities with the routes being the same distance of 33.70 miles. B. When the race ends in two different spots, a UND representative may be present at the NDSU finish line. Likewise, a NDSU representative may be present at the UND finish line. C. Any change to the Bike Race Route must be approved by both Newman Centers (UND and NDSU) the day before the race starts. 4. Food: A. Each Newman Center will provide enough food for their own team regardless of the location of the finish line.