Implementing Trns*Port in the Context of Philippines Reforms B. Elizabeth E. Yap, Director Monitoring and Information Service Department of Public Works and Highways Republic of the Philippines 1 Topics Background • Philippines • Department of Public Works and Highways (DPWH) Road Information Management Support System (RIMSS) • Background • Overview • Approach Business Improvement Implementation Projects (BIIPs) • Trns*Port in the Philippines 2 A GLIMPSE OF THE PHILIPPINES LAND AREA : 300,000 sq.km. or 115,830 sq.miles 15,854,922 ha. or 53% forest lands 14,145,078 ha. or 47% alienable and disposable lands No. of Islands : 7,107 Population : 76,498,735 No. of Dialects : 500 3 DPWH MANDATE (Executive Order No. 124, 1987) The Department of Public Works and Highways functions as the engineering and construction arm of the Government tasked to continuously develop its technology for the purpose of ensuring the safety of all infrastructure facilities and securing for all public works and highways the highest efficiency and quality in construction. The DPWH is currently responsible for the planning, design, construction and maintenance of infrastructure, especially national highways, flood control and water resources development system, and other public works in accordance with national development objectives. 4 DPWH MISSION “To provide and manage quality infrastructure facilities and services responsive to the needs of the Filipino people in the pursuit of national development objectives.” 5 6 16 Major Challenges Geographical make-up (7,107 islands) Propensity to natural disaster Limited budget 33% unpaved roads 7 Application Development Issues Road Information and Management Support System (RIMSS) Background Began in April 1997 Funded by World Bank under the Highway Management Program until June, 2000. Implementation of improvements funded by World Bank under the National Roads Improvement and Management Project (NRIMP) from July 2001 to June 2010 and Asian Development Bank (ADB) 6th Roads Project. 10 RIMSS Overall Objective To improve the quality and delivery of DPWH services in the provision and management of the road system. BUSINESS REFORM SUPPORTED BY APPROPRIATE TECHNOLOGY 11 RIMSS Approach Improve processes utilizing the principles of business process reengineering • Focus on the Customer • Optimize Coordination • Design in Simplicity • Manage People Effectively • Measure Performance Utilize the power of IT • Implement the supporting technical infrastructure. 12 RIMSS Approach (cont) Top Down Process Leadership Involvement Executive Sponsors Project Director and Deputy Project Director Participatory Process RIMSS Core Team Process Experts Information Technology Staff External Stakeholders 13 Undersecretary Bonoan People Process Technology DPWH VISION DPWH will be well respected as a highly effective and efficient agency with a lean, well qualified, professional staff, that exercises strong internal control over all its resources, has adequate funding to meet its needs, and provides a quality national infrastructure for achieving the Philippines’ social and economic goals. DPWH has devolved, whether to local government units or the private sector, as appropriate, its operational aspects, including financing, design, construction, and maintenance of public works and highway facilities. DPWH makes use of the appropriate state of the art technology to achieve its mission and does so with minimal administrative costs. 16 DPWH VISION - 2003 DPWH is a model government agency. 17 DPWH Critical Success Factors Effective and Efficient Contract Administration Objective Project Funding and Programming Effective and Efficient Project Management Effective and Efficient Resource and Asset Management Adequate resources to meet needs Devolution, as appropriate Road Referencing System Pavement and Bridge Condition Information 18 Recommendations 154 high-level recommendations for change which were grouped into sixty (60) projects called Business Improvement Implementation Projects (BIIPS). These were approved and prioritized by the DPWH Executive Committee. With few exceptions, all indicate the need for technology! 19 Recommendation Highlights Improved planning procedures Improved pavement management Improved bridge management Improved quality of works and design Improved construction delivery Improved financial management Improved communications and staff quality Improved procurement Standardization of contracts 20 I STRATEGIC MANAGEMENT S D • Quality Assurance • Strategic Planning • Performance Indicators • Policies and Procedures • Public Relations E E R CORE PROCESSES N V T Standards and Methods I I Network Plan Build Operate Operational C F Goals Goals I • Network Planning and • Multiyear Programming Project Management / •EMK Contract Management E • Maintenance Management E • Bridge Management • Traffic Information and • Land Acquisition D Analysis • Design Review D • Assessment and Feasibility • Cost Estimation • Post Evaluation • Design Surveys • Pavement Management • Design Tools U • Safety U S S E E R SUPPORT PROCESSES R Physical Human Financial Information Procurement Resource Resource Management Management Management N Management Management N • Financial Mgmt. • Performance Appraisal • DPWH Communication • Contracts NRIMP1 E • Billing and • Physical Resource • Employee Satisfaction • Network Hwy Infra Data • Bid and Award E Management • Payments • Information Technology NRIMP2 E • Payroll • Physical Resource • Employee Selection Human Resource Planning • Framework Information Management • Contractor Performance Tracking E Acquisition Planning NRIMP3 D • Accounting Balances • Facilities Management • HR Training • Rapid Application Development Process • Pre-Qualification D ADB S • Budget • Information Technology Help Desk S HMP. • Locational Referencing • Info Mgmt Organization GOP • Data Administration Figure 1.0 DPWH Enterprise Model • DPWH Website – E-Commerce WWW.DPWH.GOV.PH Under “About Us”, there is a section on “Reforms”. You can view the highlights and success stories to-date. 22 Business Improvement Implementation Projects (BIIPs) Current Projects 23 TECHNOLOGY BIIPS E01 – Communication Network E02 – Computer Hardware and Software E03 – Geographic Information System (GIS) E04 – Database Management System (DBMS) E05 – Financial Information Management System (FIMS) 24 2048K Operational as of May 2003 Operational as of Sept 2003 Digital Photographs of Nodes Database of Road Sections and Administrative Boundaries DPWH Managing Offices Place Names Population Census Ancestral Domains National Integrated Protection Areas Centerline coordinates of National Digital Photographs of Kilometer Posts and River Systems Roads used in GIS to enable display of condition, roughness, traffic etc. LRPs) other Locational Referencing Points ( Road Network Ports and Airports Land Use Weather Stations Roughness Data (IRI) over 100m lengths of National Road Network 1:50,000 Base Mapping Highway Imaging - video pictures at 10 meter intervals E05 FIMS Department-Wide comprehensive Financial Management System The Department will be the pilot for the COA New Government Accounting System (NGAS) 28 PROCESS ENHANCEMENTS BIIPS World Bank (WB) Funded C01 – Network Planning and Multi-Year Programming C02a – Road and Bridge Information Application C02b – Road Infrastructure Survey (Data Collection) C03 – Cost Estimation, Contract/Project/Procurement Management & Monitoring C04 – Integration and Coordination C05 – Environmental and Land Acquisition Asian Development Bank (ADB) Funded C06 – Routine Maintenance Management System C07 – Pavement Management System/Bridge Management System C08 – Road Infrastructure Safety 29 Business Improvement Implementation Projects (BIIPS) Improvements To-Date 30 Locational Referencing LRS Survey of the National Road Network conducted in early 2000 Accurate Positioning for approximately 29,000 km of roads 31 Enterprise GIS Implementing enterprise GIS using ESRI ArcIMS on internal network. A web-based front end is being established to make data available to a wide number of users in Central and Regional Offices, including those in Planning, Design, Construction and Maintenance functions. DPWH Enterprise GIS on the Internal Web 32 Mapping of Projects 33 Depiction of Integrated Data and Applications To Demonstrate Complexity 34 Procurement Reform Highlights 35 Contractor Registry From Contractor Perspective: • Forms were simplified • Forms are submitted/updated one time annually but can be updated at anytime. • No longer have to submit voluminous documents each time they express interest in a project. • Obtain report telling them reasons for ineligibility. From Department Perspective: • Saves time and resources. • Provides transparent and objective validation • Only technically and financially capable firms are able to submit bids. 36 Statistics (Update) 3563 Contractors are Registered 4132 Contracts have been processed so far this year (2003) using the Registry In 2001, more than 11,000 contracts were processed using the Registry 37 Executive Reports Average # of Contractors Expressing Interest in DPWH Projects for the period October 2000 - July 23, 2001 45.00 40.66 40.00 33.74 35.00 Avg. # of Contractors 30.00 24.34 25.00 20.00 15.00 10.73 11.08 10.00 8.32 8.01 8.22 7.97 6.16 7.15 5.71 5.42 3.82 3.29 4.34 5.00 3.05 3.16 0.00 CO CAR NCR I II III IVA IVB V VI VII VIII IX X XI XII XIII Total DPWH OFFICE C03: Strengthening of the Civil Works Cost Estimation, Procurement Management, and Contract/Project Management and Monitoring Functions 39 Cost Estimation,Procurement Management, Contract/ Project Management and Monitoring Implement enhanced policies and procedures for managing projects, contracts and procurement (Civil Works). Implement supporting software applications (AASHTO) • Bid and Award - Bid Analysis • Contracts - Scheduling Record keeping - Engineers Logbook • Contract/Project Management – Cost Estimation Project with AASHTO started August 2002 40 Project Overview Trns•port Implementation in the Republic of the Philippines Project Approach • Business Analysis – Reengineering – Procedures • Generic Software Install and Test • Phased Implementation – Each phase includes software configuration, installation, testing, training and production implementation. 41 Project Overview (Cont.) Phase I - Procurement • PES/LAS & Expedite Phase II - Construction • SiteManager & SitePad Pilot Phase III – Cost Estimation • DSS and CES 42 Project Overview (Cont.) The Trns•port implementation is designed to integrate with other DPWH initiatives such as: • Road and Bridge Information Application • Network Planning and Multi-Year Programming • Contractor Registry • New Government Accounting System (NGAS) 43 Integration Network Planning & Multi-Year Contractor Programming Registry COST ESTIMATE PROCUREMENT CONSTRUCTION New Government Road & Bridge Accounting Information System Application Project Challenges Integration with other projects and systems Geographic area of implementation Communications Network. Foreign Lending Institutions Terminology Change Management 45 Leadership Team Change Contract/Project Management Management Bidding Cost Estimation DPWH RIMSS Overall Integration Strategy External Stakeholders Lending Institutions Oversight RIMSS Institutions Integration Process Technology Improvements Improvements Enterprise Architecture DPWH RIMSS An effort BY the Department, with involvement of the Department process experts so they OWN the changes Focus is on People, Processes and Technology Technology is a key enabler Best Practices must be considered in the context of the Philippines Knowledge transfer and training is critical Without a plan (architectures), integration can not be achieved and the failures of traditional development would be realized 48 MABUHAY!!!
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