Philippines Contractor Bid Forms by ruu39383

VIEWS: 268 PAGES: 49

More Info
									Implementing Trns*Port in
the Context of Philippines
Reforms

        B. Elizabeth E. Yap, Director
     Monitoring and Information Service
  Department of Public Works and Highways
         Republic of the Philippines

                                            1
    Topics
    Background
    • Philippines
    • Department of Public Works and Highways (DPWH)
    Road Information Management Support System (RIMSS)
    • Background
    • Overview
    • Approach
    Business Improvement Implementation Projects (BIIPs)
    • Trns*Port in the Philippines

                                                     2
    A GLIMPSE OF THE PHILIPPINES

LAND AREA     : 300,000 sq.km. or
                115,830 sq.miles
                15,854,922 ha. or 53% forest lands
                14,145,078 ha. or 47% alienable and
                                  disposable lands

No. of Islands : 7,107

Population     : 76,498,735

No. of Dialects : 500

                                                      3
             DPWH MANDATE
                (Executive Order No. 124, 1987)

        The Department of Public Works and
Highways functions as the engineering and
construction arm of the Government tasked to
continuously develop its technology for the
purpose of ensuring the safety of all infrastructure
facilities and securing for all public works and
highways the highest efficiency and quality in
construction.
       The DPWH is currently responsible for the
planning, design, construction and maintenance of
infrastructure, especially national highways, flood
control and water resources development system,
and other public works in accordance with national
development objectives.                             4
        DPWH MISSION
  “To provide and manage quality
infrastructure facilities and services
   responsive to the needs of the
   Filipino people in the pursuit of
 national development objectives.”


                                         5
6   16
Major Challenges

   Geographical make-up (7,107 islands)
   Propensity to natural disaster
   Limited budget
   33% unpaved roads



                                           7
Application Development Issues
Road Information and Management
Support System (RIMSS)
Background
 Began in April 1997
 Funded by World Bank under the Highway
  Management Program until June, 2000.
 Implementation of improvements funded by
  World Bank under the National Roads
  Improvement and Management Project
  (NRIMP) from July 2001 to June 2010 and
  Asian Development Bank (ADB) 6th Roads
  Project.
                                             10
RIMSS Overall Objective

   To improve the quality and delivery of
    DPWH services in the provision and
    management of the road system.

           BUSINESS REFORM
           SUPPORTED BY
           APPROPRIATE
           TECHNOLOGY
                                         11
RIMSS Approach
 Improve processes utilizing the principles of
  business process reengineering
   • Focus on the Customer
   • Optimize Coordination
   • Design in Simplicity
   • Manage People Effectively
   • Measure Performance
 Utilize the power of IT
   • Implement the supporting technical
     infrastructure.
                                                  12
RIMSS Approach (cont)
Top Down Process
 Leadership Involvement
 Executive Sponsors
 Project Director and Deputy Project Director


Participatory Process
   RIMSS Core Team
   Process Experts
   Information Technology Staff
   External Stakeholders                        13
Undersecretary Bonoan
People



              Process



         Technology
         DPWH VISION
 DPWH will be well respected as a highly effective
  and efficient agency with a lean, well qualified,
  professional staff, that exercises strong internal
  control over all its resources, has adequate
  funding to meet its needs, and provides a quality
  national infrastructure for achieving the
  Philippines’ social and economic goals.
 DPWH has devolved, whether to local
  government units or the private sector, as
  appropriate, its operational aspects, including
  financing, design, construction, and maintenance
  of public works and highway facilities.
 DPWH makes use of the appropriate state of the
  art technology to achieve its mission and does so
  with minimal administrative costs.                16
DPWH VISION - 2003

 DPWH is a model
government agency.




                     17
DPWH Critical Success
Factors
 Effective and Efficient Contract
  Administration
 Objective Project Funding and Programming
 Effective and Efficient Project
  Management
 Effective and Efficient Resource and Asset
  Management
 Adequate resources to meet needs
 Devolution, as appropriate
 Road Referencing System
 Pavement and Bridge Condition Information    18
Recommendations
 154 high-level recommendations for change
  which were grouped into sixty (60) projects
  called Business Improvement Implementation
  Projects (BIIPS).
 These were approved and prioritized by the
  DPWH Executive Committee.
 With few exceptions, all indicate the need for
  technology!

                                                   19
Recommendation Highlights
   Improved planning procedures
   Improved pavement management
   Improved bridge management
   Improved quality of works and design
   Improved construction delivery
   Improved financial management
   Improved communications and staff quality
   Improved procurement
   Standardization of contracts
                                                20
         I                          STRATEGIC MANAGEMENT                                                                                          S
         D    • Quality Assurance   • Strategic Planning   • Performance Indicators      • Policies and Procedures     • Public Relations         E
         E                                                                                                                                        R
                                                CORE PROCESSES
         N                                                                                                                                        V
         T                                             Standards and Methods
                                                                                                                                                  I
         I   Network                         Plan                      Build                     Operate                  Operational             C
         F    Goals                                                                                                         Goals
         I                             • Network Planning and •
                                         Multiyear Programming
                                                                     Project Management / •EMK
                                                                     Contract Management
                                                                                                                                                  E
                                                                                          • Maintenance Management
         E
                                       • Bridge Management
                                       • Traffic Information and
                                                                 •   Land Acquisition                                                             D
                                         Analysis                •   Design Review
         D                             • Assessment and
                                         Feasibility
                                                                 •   Cost Estimation
                                       • Post Evaluation         •   Design Surveys
                                       • Pavement Management •       Design Tools
         U                             • Safety                                                                                                   U
         S                                                                                                                                        S
         E                                                                                                                                        E
         R
                                             SUPPORT PROCESSES                                                                                    R
                                         Physical                    Human
                  Financial                                                                    Information            Procurement
                                         Resource                    Resource
                 Management                                                                    Management             Management
         N                              Management                  Management
                                                                                                                                                  N
               • Financial Mgmt.                               •   Performance Appraisal   •   DPWH Communication • Contracts
NRIMP1   E     • Billing and
                                     • Physical Resource
                                                               •   Employee Satisfaction   •
                                                                                               Network
                                                                                               Hwy Infra Data          • Bid and Award
                                                                                                                                                  E
                                       Management                                          •
                 Payments                                      •                               Information Technology
NRIMP2   E     • Payroll
                                     • Physical Resource
                                                               •
                                                                   Employee Selection
                                                                   Human Resource Planning •
                                                                                               Framework
                                                                                               Information Management
                                                                                                                       • Contractor Performance
                                                                                                                           Tracking
                                                                                                                                                  E
                                       Acquisition                                             Planning
NRIMP3
         D     • Accounting
                 Balances            • Facilities Management
                                                               •   HR Training             •   Rapid Application
                                                                                               Development Process
                                                                                                                       • Pre-Qualification        D
ADB
         S     • Budget
                                                                                           •   Information Technology Help
                                                                                               Desk                                               S
HMP.                                                                                       •   Locational Referencing
                                                                                           •   Info Mgmt Organization
GOP
                                                                                           •   Data Administration
                                               Figure 1.0 DPWH Enterprise Model            •   DPWH Website – E-Commerce
WWW.DPWH.GOV.PH
 Under “About Us”, there is a section on
  “Reforms”.
 You can view the highlights and success
  stories to-date.




                                            22
 Business Improvement
Implementation Projects
        (BIIPs)


    Current Projects


                          23
TECHNOLOGY BIIPS
E01 – Communication Network
E02 – Computer Hardware and Software
E03 – Geographic Information System (GIS)
E04 – Database Management System (DBMS)
E05 – Financial Information Management
      System (FIMS)

                                         24
2048K



Operational as
of May 2003
Operational as
of Sept 2003
                                                                                                 Digital Photographs of Nodes
                                                                     Database of Road Sections and
Administrative Boundaries                                             DPWH Managing Offices


Place Names
Population Census
Ancestral Domains
National Integrated Protection Areas
                             Centerline coordinates of National                              Digital Photographs of Kilometer Posts and
River Systems               Roads used in GIS to enable display of
                              condition, roughness, traffic etc.
                                                                                                                          LRPs)
                                                                                             other Locational Referencing Points (


Road Network
Ports and Airports
Land Use
Weather Stations                                                                                             Roughness Data (IRI) over
                                                                                                             100m lengths of National
                                                                                                                 Road Network
1:50,000 Base Mapping
                                Highway Imaging - video pictures
                                    at 10 meter intervals
E05 FIMS
 Department-Wide comprehensive
  Financial Management System
 The Department will be the pilot for the
  COA New Government Accounting
  System (NGAS)




                                             28
PROCESS ENHANCEMENTS BIIPS
World Bank (WB) Funded
C01 – Network Planning and Multi-Year Programming
C02a – Road and Bridge Information Application
C02b – Road Infrastructure Survey (Data Collection)
C03 – Cost Estimation, Contract/Project/Procurement
       Management & Monitoring
C04 – Integration and Coordination
C05 – Environmental and Land Acquisition

Asian Development Bank (ADB) Funded
C06 – Routine Maintenance Management System
C07 – Pavement Management System/Bridge
      Management System
C08 – Road Infrastructure Safety                  29
Business
Improvement
Implementation
Projects (BIIPS)
Improvements To-Date



                       30
Locational Referencing

            LRS Survey of the
            National Road Network
            conducted in early 2000

            Accurate Positioning for
            approximately 29,000 km
            of roads




                                       31
                   Enterprise GIS
Implementing enterprise GIS using ESRI ArcIMS on internal network. A
web-based front end is being established to make data available to a wide
number of users in Central and Regional Offices, including those in Planning,
Design, Construction and Maintenance functions.




      DPWH Enterprise GIS on
      the Internal Web
                                                                           32
Mapping of Projects




                      33
Depiction of Integrated Data and Applications To Demonstrate Complexity




                                                                  34
Procurement Reform Highlights




                            35
Contractor Registry
 From Contractor Perspective:
   • Forms were simplified
   • Forms are submitted/updated one time annually but can
     be updated at anytime.
   • No longer have to submit voluminous documents each
     time they express interest in a project.
   • Obtain report telling them reasons for ineligibility.
 From Department Perspective:
   • Saves time and resources.
   • Provides transparent and objective validation
   • Only technically and financially capable firms are able to
     submit bids.
                                                           36
Statistics (Update)
 3563 Contractors are Registered
 4132 Contracts have been processed
  so far this year (2003) using the
  Registry
 In 2001, more than 11,000 contracts
  were processed using the Registry



                                        37
                                                  Executive Reports
                                                       Average # of Contractors Expressing Interest in DPWH Projects
                                                                 for the period October 2000 - July 23, 2001


                        45.00
                                              40.66
                        40.00
                                                                                         33.74
                        35.00
Avg. # of Contractors




                        30.00
                                                                                                 24.34
                        25.00

                        20.00

                        15.00
                                                                                                         10.73                                             11.08
                        10.00   8.32   8.01                                       8.22                                                7.97
                                                                                                                                             6.16   7.15
                                                                           5.71                                                5.42
                                                                    3.82                                         3.29   4.34
                         5.00                         3.05   3.16

                         0.00
                                CO     CAR    NCR      I      II     III   IVA    IVB     V       VI      VII    VIII    IX     X      XI    XII    XIII   Total
                                                                                         DPWH OFFICE
C03: Strengthening of the Civil Works Cost Estimation,
    Procurement Management, and Contract/Project
         Management and Monitoring Functions




                                                    39
Cost Estimation,Procurement
Management, Contract/ Project
Management and Monitoring
  Implement enhanced policies and procedures
   for managing projects, contracts and
   procurement (Civil Works).
  Implement supporting software applications
   (AASHTO)
   • Bid and Award            - Bid Analysis
   • Contracts                - Scheduling
     Record keeping           - Engineers Logbook
   • Contract/Project Management – Cost Estimation

  Project with AASHTO started August 2002            40
Project Overview
             Trns•port Implementation
        in the Republic of the Philippines
  Project Approach
   • Business Analysis
      – Reengineering
      – Procedures
   • Generic Software Install and Test
   • Phased Implementation
      – Each phase includes software configuration,
        installation, testing, training and production
        implementation.
                                                         41
Project Overview (Cont.)
  Phase I - Procurement
   • PES/LAS & Expedite

  Phase II - Construction
   • SiteManager & SitePad Pilot

  Phase III – Cost Estimation
   • DSS and CES

                                   42
Project Overview (Cont.)

  The Trns•port implementation is designed to
   integrate with other DPWH initiatives such as:
   • Road and Bridge Information Application
   • Network Planning and Multi-Year
     Programming
   • Contractor Registry
   • New Government Accounting System
     (NGAS)


                                                43
                   Integration
Network Planning
& Multi-Year                         Contractor
Programming                          Registry
                   COST ESTIMATE
                   PROCUREMENT
                   CONSTRUCTION



                                   New Government
 Road & Bridge
                                   Accounting
 Information
                                   System
 Application
Project Challenges
 Integration with other projects and
  systems
 Geographic area of implementation
 Communications Network.
 Foreign Lending Institutions
 Terminology
 Change Management

                                        45
                     Leadership Team
Change
                                       Contract/Project Management
Management




                            
                            
                                                    Bidding
             Cost
             Estimation
           DPWH RIMSS Overall Integration Strategy
                   External
               Stakeholders

           Lending
        Institutions

 Oversight                            RIMSS
Institutions                        Integration

                   Process                                 Technology
                 Improvements                             Improvements

                                Enterprise Architecture

                                    DPWH
RIMSS
 An effort BY the Department, with
  involvement of the Department process
  experts so they OWN the changes
 Focus is on People, Processes and
  Technology
 Technology is a key enabler
 Best Practices must be considered in the
  context of the Philippines
 Knowledge transfer and training is critical
 Without a plan (architectures), integration can
  not be achieved and the failures of traditional
  development would be realized                   48
MABUHAY!!!

								
To top