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Models of Governance - Committee Remit Structure

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					Models of Governance

    Schools Governance Service
       Children’s Services




April 2007
CONTENTS

INTRODUCTION                                        4

MODELS OF GOVERNANCE

     OPTION A                                      5

     OPTION B                                      6

     OPTION C                                      7

     OPTION D                                      8

     OPTION E                                      9

COMMITTEE REPORTING FORM                            10

DEALING WITH COMPLAINTS                             10

GOVERNORS WITH SPECIFIC ROLES

     Chair of Governors                            12

     Vice – Chair of Governors                     13

     Child Protection Governor                     13

     Literacy Governor                             14

     Numeracy Governor                             14

     Special Education Needs Governor              14

     Performance Management Governor               14

     KS3 Strategy Governor                         15

     Equalities Governor                           15

ANNUAL GOVERNING BODY YEAR PLANNER                  17

APPENDICES:
     COMMITTEE REMITS

         o   Statutory Committee                    20
         o   Finance & General Purposes Committee   21
         o   Personnel and Pupils Committee         22
                                         2
       o   Strategic Development Committee                        23
       o   Curriculum Committee                                   24
       o   Finance Committee                                      25
       o   Personnel committee                                    26
       o   Head Teacher’s Performance Review Group                27
       o   Premises Committee                                     28
       o   Steering Committee / Chairs Group                      29
       o   Resources Management Committee – Finance               30
       o   Resources Management Committee – Personnel             31
       o   Resources Management Committee – Premises /
           Health & Safety                                        32
       o   Resources Management Committee – Performance
           Management & Pay                                       33
       o   School Development Committee – Public Relations,
           Publicity and Marketing                                34
       o   Teaching and Learning / Community Links – Curriculum
           & SEN                                                  35
       o   Special Educational Needs Committee                    37

REPORTING BACK FORM                                               38




                                        3
INTRODUCTION

Governing bodies have a lot to do, and limited time. They should identify the priority
issues in which they need to be directly involved – including decisions which in law
must be taken by the governing body, can be delegated to committees, working
groups, individual governors, or the headteacher. This document sets out alternative
governing body structures to help you select a suitable model for your school. It also
includes statutory roles for governors, specific roles relating to key areas of the
curriculum / school and governors’ particular responsibilities within the governing
body.


This document encourages governing bodies to develop a structure best suited to
their school. It includes a breakdown of committee remits, highlighting the roles and
responsibilities of key governor roles and different committee. It also sets out the
option for each governing body to develop a committee structure of their own by
combining committees together.


The full governing body must determine the membership and proceedings of any
committee. The governing body must also review the establishment, terms of
reference, constitution and membership of any committee annually. The membership
of any committee may include associated members, provided that a majority of
members of the committee are governors. Each committee must have a Chair, who is
either appointed by the governing body or elected by the committee.




                                          4
MODELS OF GOVERNANCE

Outlined below are suggested remits and structures for non statutory committees.
Also outlined are suggested remits and other information useful for the development of
your Governing Body.



Option A

The following structure show what is currently recommended and what governing
bodies in the city currently operate. This structure includes statutory committees and
non-statutory committees that meet on a termly basis to discuss all aspects of school
governance.

             Finance & General Purpose
             Personnel & Pupils
             Strategic Development
             Pupil Discipline
             Staff Dismissal
             Staff Dismissal Appeals
             (Recommended)




                                     FULL GOVERNING BODY



                      FINANCE                                 PUPIL
                          &                                DISCIPLINE
                  GENERAL PURPOSES



                     PERSONNEL                               STAFF
                         &                                 DISMISSAL
                       PUPILS



                     STRATEGIC                               STAFF
                    DEVELOPMENT                            DISMISSAL
                                                            APPEALS




                                                             KEY:       Non-Statutory Committees

                                                                        Statutory Committees




                                             5
Option B

This model allows the governing body to operate with a larger number of committees
which are responsible for specific events. This model will be more useful for larger
schools with larger governing bodies.



             Staff Dismissal Appeals
             Pupil Discipline
             Finance
             Standards & Curriculum
             Personnel
             Premises




                            FULL GOVERNING BODY



                  STAFF                             PUPIL
                DISMISSAL                         DISCIPLINE
                 APPEALS


                                                  STANDARDS
                 FINANCE                               &
                                                  CURRICULUM



                PERSONNEL                          PREMISES




                                          6
Option C

Option C is the same at option B but with the addition of a Steering / Chairs group and
an Admissions Committee to provide a more strategic and co-ordinating role for the
work of the governing body with an improved effectiveness of the work.

               Staff Dismissal Appeals
               Pupil discipline
               Standards & Curriculum
               Finance
               Personnel
               Premises
               Steering / Chairs
               Admissions




                               FULL GOVERNING BODY



           STAFF DISMISSALS APPEALS                  PUPIL DISCIPLINE



           STANDARDS & CURRICULUM                       FINANCE



                 PERSONNEL                              PREMISES



        STEERING / CHAIRS GROUP                        ADMISSIONS




                                                KEY:          Non-Statutory Committees

                                                              Additional Committees if needed

                                                              Admissions Committee for Foundation,
                                                              Voluntary Aided and Academies.




                                            7
Option D

This model combines all functions of the governing body into 5 committees. It is
suggested that the Resources Management Committee would consider Finance,
Personnel, Health & Safety and Premises. The Teaching and Learning /
Community Links committee would consider the Curriculum, SEN, Home / School
and Community Links, and monitor Exclusions / Attendance.

The purpose of the School Development Committee would be to consider issues
raised by the Resources Management and the Teaching & Learning / Community
Links committee.

               Staff Dismissal Appeals
               Pupil Discipline
               Resources Management
               School Development
               Teaching & Learning Community Links




                               FULL GOVERNING BODY



           STAFF DISMISSAL APPEALS                   PUPIL DISCIPLINE




            RESOURCES MANAGMENT                 SCHOOL DEVELOPMENT



                  TEACHING &
           LEARNING COMMUNITY LINKS




                                          8
Option E

The two governing body meeting model may be a good model for a small school with
few governors or a school with a small governing body where governors would find
themselves on a number of governing body committes with quite a number of
meetings to attend each term. It would also be good for governing bodies who find a
number of issues overlap on different committees.

Within this model the governing body itself is responsible for the overall monitoring of
progress including the actions in the School Development/ Improvement Plan. Each
term two full governing body meetings will be held, one to discuss the business of the
school and the other to discuss the school’s development.

              2 x Full Governing Body Meetings per term
                         Business
                         Development


           FULL GOVERNING BODY                             FULL GOVERNING BODY




               BUSINESS                                     DEVELOPMENT




Two full Governing Body Meetings each term to be divided into the following

Business

The remit of this meeting is to discuss all aspects of:-

      Statutory duties
      Health & Safety
      Finance
      Personnel
      Premises

Development

The remit of this meeting is to discuss all aspects of:-

      School Improvement
      Monitoring
      Curriculum
      Pupil achievement


                                            9
COMMITTEE REPORTING FORM

A Committee Reporting form on page 38 has been developed to minimise the full
reading of committee minutes at the full governing body meeting. This form gives the
opportunity for the full governing body to have a snapshot of discussions held
highlighting decisions made and recommendations arising from committee. This form
is also a useful tool to help governing bodies with their monitoring and evaluation of
committees.



DEALING WITH COMPLAINTS

It is recommended and good practice for a complaints panel to be in operation in the
event of your school receiving a complaint. Governing bodies must approve a
complaints procedure for dealing with such complaints against the school. The
procedure should be open and fair and should be seen to be open and fair. The
procedure should be published ensuring parents know that it exists and how they can
get a copy, and other members of the public also have a right to see it.

A model school complaints policy and procedure is available from the Local Authority
(www.nottinghamschools.co.uk) also a School complaints procedure guidance can be found
on the DfES website




                                         10
GOVERNORS WITH SPECIFIC ROLES




  Chair of Governors

  Vice – Chair of Governors

  Child Protection Governor

  Literacy Governor

  Numeracy Governor

  Special Education Needs Governor

  Performance Management Governor

  KS3 Strategy Governor

  Equalities Governor




                               11
CHAIR OF GOVERNORS

The chair plays a vital part in the success of the Governing Body. A good chair will
manage the meeting effectively and fairly and ensure the business of the governing
body is well conducted. But the role extends well beyond this, encompassing the
governing body’s relationship with parents, Ofsted, the Local Authority and the local
community and most crucially the Head Teacher.

In the meeting itself a good chair ensures that discussion is lively enough to maintain
interest but not so lively it becomes overheated or prolonged and that all those who
wish to speak get a fair say. If you are chair you are more than likely to have strong
feelings on some of the items you discuss, and it is reasonable to lead the discussions
and decision making. But you must guard against browbeating the remainder of the
governing body, and you have to accept that sometimes your view will not prevail. It is
helpful both to the clerk and the rest of the governing body if the chair summarises
discussions and clarifies decisions, so as to ensure that minutes are more likely to be
accurate and that members leave the meetings knowing what they have decided.

It is usually the chair who ensures that the governing body is correctly constituted and
that all the necessary steps are taken to ensure that vacancies are filled. The chair
also needs to keep abreast of the legislation affecting schools and to explain this to
the rest of the governors.

Chairs have special responsibilities to new governors. Giving them a warm welcome,
explaining ongoing business and obscure references during meetings, and encourage
them to take part in debates can make a big difference to how well they settle in. A
good chair motivates the rest of the governors to participate fully in formulating and
achieving the aims of the school, and to contribute to discussions and decision
making.

It is the chair who will most often represent the governing body in public. The chair
will be the governor most familiar to the majority of parents and will be seen to
represent the governors at school functions. It is the chair who is most likely to feature
in any press stories. It is the chair who is usually the best governor to be interviewed
by inspectors.

The chair spends more time with heads than other governors, and must be prepared
both to support and challenge them. The chair should expect to see the head on a
regular basis. The ability to maintain confidentiality is important to all governors but is
especially so with the chair as head teachers should be able to discuss everything
with them and use them as sounding boards for their plans, or just to let off steam.
Quite often the chair is the only person connected with the school to whom the Head
Teacher can open up about their problems. Each person needs to be able to
understand the other’s role and have respect for it.



                                            12
VICE – CHAIR OF GOVERNORS

The vice-chair of the governing body is elected for between one and four years. The
governing body must decide how long the term of office will be before the election;
one year is the most common choice. Governors who are employed at the school are
not eligible to stand. Ideally the position of vice-chair should be used as a training
ground for the role of chair. The role must serve a useful function, other than just
filling in when the chair is not available. It is the governing body decision how it
shares out the various functions, and some of the chair’s work could be split between
the chair and vice-chair.


CHILD PROTECTION GOVERNOR

Each school should have in place policies and procedures for safeguarding children
and for dealing with suspected cases of child abuse, including incidences when a
member of staff is accused.

The governing body has four duties under child protection

      Statutory duty to assist local authority Children’s Services action on behalf of
       children in need or inquiring into allegations of child abuse. There responsibility
       to ensure that all incidents in their school are reported and that they follow
       suitable procedures.

      A governor should take the lead in investigating allegations of child abuse
       against the Head teacher. As with the delegated member of staff, this governor
       does not get involved in the investigation itself, but liaises with the agencies
       that do. It is recommended that the chair of governors takes on this role.

      In employing staff you should ensure that there is nothing in their past to
       indicate unsuitability for working with children.

      Governors should feel that child protection is a serious responsibility for the
       governing body, and the DfES therefore recommends that all governors have
       training in the subject. If there is an investigation of an allegation against the
       Head teacher the nominated governor will be in possession of information that
       must not be shared with other governors, as there may be a disciplinary
       procedure involving governors.




                                           13
LITERACY GOVERNOR

It is recommended that each primary governing body appoints a literacy governor.
This governor is delegated by the governing body to monitor progress in literacy and
to report back with the relevant data. It is helpful for the governor to see the strategy
and to discuss it with the literacy co-ordinator.



NUMERACY GOVERNOR

The DfES initially recommended that each primary governing body appoints a
numeracy governor, with the role of monitoring pupils’ progress in mathematics and
reporting to the rest of the governing body. Governors need to take particular
responsibility for being aware of the key features of the numeracy strategy.


SPECIAL EDUCATIONAL NEEDS GOVERNOR

It is recommended that a Special Educational Needs Governor is appointed as part of
the governing body’s role to ensure that the school is identifying and addressing all
special educational needs among its pupils. It may be necessary to invite the SENCO
from time to time to governing body meetings to explain how these needs are being
met


PERFORMANCE MANAGEMENT GOVERNOR

Performance management has a major impact on your work as a governor. There are
two important responsibilities under it
     Adopting a performance management policy
     Conducting the performance management review of the head teacher
The performance management policy should be reviewed each year. The policy
determines who conducts the performance review of the staff and the procedures for
the review. Governors review the performance of the Head teacher but not other staff
this is done by the school’s management.

The review of the Head teacher is not to be conducted by the whole governing body
but by two or three governors nominated by the rest of the governing body. This is not
a lonely process, nor one for which the governing body need feel unqualified because
of not having worked in a school

During the performance review the Appraisal Governors, External Advisor or School
Improvement Partner and Head Teacher should look at the head’s achievements, over
the year, how far the previous year’s targets have been met, and what training and
development might be needed. They should then agree objectives for the coming
                                           14
year. A Review Officer needs to be appointed from the governing body in case the
Head teacher is unsatisfied with their performance review and wants to appeal against
it. It is common to appoint the Chair of Governors to this position, or Vice-Chair if the
Chair is one of the appraisal governors.


KS3 STRATEGY GOVERNOR

Governors need to make the most of the Key Stage 3 National Strategy. The KS3
strategy governor needs to help their school to

      Review key stage 3 results against local and national figures as well at the
       trends for the school. Look in particular at the value added from Key stage 2 to
       key stage 3

      Review the school improvement plan in the light of the results and ensure that
       the strategy features in the school’s overall targets.

      Ensure the school is updated on the Key stage 3 national strategy website so
       you are aware of what is coming up this year, ask useful questions and know
       what other governing bodies are doing to support their schools.

      Ensure that Key stage 3 is on the agenda of regular governing body meetings
       and on the relevant committee agenda (in particular curriculum, staffing, and
       finance)

      Support teachers by showing you know about the implications of the strategy
       for their subject / department

      Support the school’s key stage 3 strategy manager. Show interest in the ways
       in which literacy and numeracy are being addressed in each subject.

      Along with the Head teacher ensure that all governors are familiar with the Key
       stage 3 strategy and reports to them on how it is being implemented.



EQUALITIES GOVERNOR

Governors need to take particular responsibility for monitoring equality issues and
reporting back to the governing body. They need to be involved in the school’s
working group (if one is established) to develop equality and need to undertake the
appropriate training and disseminate information to the governing body.

      Governors should ensure that the school has a written race equality policy
       which should identify the action to be taken to tackle racial discrimination and to


                                           15
    promote racial equality and good race relations across all areas of school
    activity.

   Assess the impact of policies on minority ethnic pupil, staff and parents to
    identify whether such policies help to achieve racial equality.

   Monitor the implementation of the race equality policy and its impact on pupils,
    staff and parents and monitor the levels of pupil attainment by ethnicity.

   Make reasonable adjustments if their premises or employment arrangements
    substantially disadvantage a disabled person compared with non-disabled
    person.

   To ensure that the Disability Equality Scheme is approved by the governing
    body and that it is reviewed annually and a progress report published

   Plan to increase over time the accessibility of schools to disabled pupils

   Plan to increase access to the school curriculum, improving access to physical
    environment of the school and improving the delivery of written information to
    disabled pupils. [Guide to the Law, chapter 11]

   Ensure that Equalities Impact Assessments are carried out on all Policies,
    Procedures and Practices, both new and existing, especially Disability (DDA),
    Race (RRAA) and Gender.




                                        16
                                          ANNUAL GOVERNING BODY YEAR PLANNER


           AUTUMN TERM                                   SPRING TERM                                 SUMMER TERM

                ACTION                                       ACTION                                       ACTION
Election of Chair and Vice-chair*            Approval of Budget for following financial   Review Governing Body’s Performance
                                             year

Set meetings dates for year*                 Decide school services buy back choices      Review Attendance of Pupils / Staff /
                                                                                          Governors

Review Committee Membership and              Review SEN Policy                            Review governors’ visits
Remits*

Review Delegation of Functions*              Review Performance Management Policy         Monitor Health & Safety


Agree Staffing Structure                     Review School Improvement Plan               Review pupil exclusions for the year
                                             Progress

Agree Governor training plan                 Review Equal Opportunities Policy            Review School improvement plan
                                                                                          progress

Set pupil performance targets for year       Agree curriculum plans for following year



Agree priorities for school improvement      Agree School Prospectus
plan*




                                                                17
Review governors’ Visits                     Review governors’ visits

Set objectives for the governing body for    Review Pay Policy
the year

Review head teacher performance

 Decide which policies need to be
reviewed this year and when


* These items to be actioned by the full governing body


              AT ANY TIME OF THE YEAR                                                 ON A REGULAR BASIS

      Agree strategy for when Ofsted Inspection is notified               Monitor School Improvement Plan

      Action planning following Ofsted Inspection                         Organise support and training for governors

      Induction of new governors                                          Arrange governors visits to the school

      Complete School Profile                                             Committee meetings

                                                                           Review child protection policy




                                                                 18
     APPENDICES


 Committee Remits

 Committee Reporting Form




              19
Statutory Committees

Pupil Discipline Committee

The remit of the committee is to:-

Consider the circumstances in which a pupil has been excluded and representations
made by the parent and LA as required by the Education Act 2002 and its regulations.

Decide whether or not to uphold or reinstate any exclusion which exceeds five days in
any one term

Staff Dismissal Committee

The remit of the committee is to:-

Determine personnel matters in accordance with the discipline procedures adopted by
the governing body

Determine whether any person employed by the LA to work at the school should
cease to be employed by the school.

Staff Dismissal Appeals Committee

The remit of the committee is to:-

Consider appeals against the decision of the Staff Dismissal Committee.

Admissions Committee

The remit of the committee is to:-

Decide whether a child may be admitted to the school in accordance with the
arrangements previously determined by the governing body.



NOTE: This Committee Admissions Committee is only required for Foundation and
Voluntary Aided Schools, where the Governing Body is the Admissions Authority.




                                         20
Finance and General Purposes Committee

The remit of the committee is to:-

      Recommend to the Governing Body the school’s annual budget plan, including
       the staff complement.

      Consider reports from the Head Teacher comparing expenditure with budget
       and to approve virements as necessary


      Plan the school budget in accordance with the priorities in the school
       management plan


      Determine the written description of financial systems and procedures


      Operate the Governing Body’s arrangements for obtaining quotations and
       inviting tenders


      Authorise all write-offs and disposals of surplus stock and equipment in
       accordance with LA regulations


      Recommend to the governing body a charging policy in alignment with the LA
       charging policy


      Determine arrangements regarding petty cash at the school


      Determine arrangements for the accounts and audit of the school fund(s)


      Determine matters relating to the building maintenance, health and safety and
       lettings outside the school hours in accordance with the Governors’ delegated
       responsibilities


      Determine matters relating to school security


      Determine insurance arrangements



                                          21
Personnel and Pupils Committee

The remit of the committee is to:-

      Determine arrangements for all appointments of staff except for Head Teachers
       and Deputy Head

      Determine a staffing structure and other staffing matters including reductions in
       staffing levels and leave of absence


      Recommend to the Governing Body a staffing policy


      Review staff grading in line with the schools agreed pay policy


      Determine personnel matters in accordance with the procedures adopted by
       the Governing Body


      Consider matters of pupil welfare and make recommendations to the Governing
       Body


      To recommend to the Governing Body a Performance Management Policy and
       to operate such policy on behalf of the Governing Body including the setting
       and reviewing of Head Teacher performance targets.




                                          22
Strategic Development Committee

The remit of the committee is to:-

      Consider the curriculum at the school in accordance with the national and local
       requirements

      Make recommendations to the Governing Body on the school management
       plan and curriculum matters


      Oversea the implementation of the Governing Body’s curriculum responsibility
       within the school including sex education, religious education and collective
       worship


      Consider inspection reports, prepare action plans and monitor progress


      Make recommendations on strategic development that will improve pupil
       achievement and school effectiveness.




                                         23
Curriculum Committee

The remit of this committee is to:

      To consider and advise the governing body on standards and other matters
       relating to the school’s curriculum, including statutory requirements and the
       School’s Curriculum Policy

      To consider curricular issues which have implications for Finance and
       Personnel decisions and to make recommendations to the relevant committee
       or the Governing Body


      To make arrangements for the Governing Body to be represented at School
       Improvement discussions with the LA and for reports to be received by the
       Governing Body


      To oversee arrangements for individual governors to take up leading role in
       specific areas of provision, eg SEN, Literacy, Numeracy. To receive regular
       reports from them and advise the Governing Body.


      To oversee arrangements for educational visits, including the appointments of a
       named co-ordinator.




                                         24
Finance Committee

The remit of the committee is to:-

      To approve the formal budget plan of the financial year


      To approve and maintain an up to date 3 year financial plan


      To consider a budget position statement including virement decisions at least
       termly and to report significant anomalies from the anticipated position to
       Governing Body


      To ensure that the school operates within the Financial Regulations of the City
       Council


      To monitor expenditure of all voluntary funds kept on behalf of the Governing
       Body


      To make decisions on expenditure following recommendations from other
       committees


      To prepare financial statements for inclusion in the governing body report to
       parents


       To determine whether sufficient funds re available for pay increments as
       recommended by the head teacher




                                          25
Personnel Committee

The remit of the committee is to:-

      To approve and keep under review the staffing structure in consultation with the
       Headteacher and the Finance committee.

      To approve a Salary policy of all categories of staff and to be responsible for its
       administration review


      To oversee the appointment procedure for all staff


      To establish and review a Performance Management policy for all staff


      To oversee the process leading to staff reductions


      To keep under review staff work / life balance, working conditions and well-
       being, including the monitoring of absence


      To make recommendations on personnel related expenditure to the Finance
       Committee


      To consider any appeal against a decision on pay grading or pay awards



      The Headteacher Performance Review Group could be formed from this
       committee, but its membership should have received the appropriate
       training




                                           26
Head Teacher’s Performance Review Group (Appointed Governors)

The remit of the committee is to:-

      To arrange to meet with the External Advisor / School Improvement partner to
       discuss the Head teacher’s performance targets

      To decide, with the support of the External Advisor / School Improvement
       Partner, where the targets have been met and to set new targets annually

      To monitor through the year the performance of the head teacher against the
       targets

      To make recommendations to the Finance Committee in respect of awards for
       the successful meeting of targets set.

      There must be at least 3 governors on the panel plus one additional governor to
       act as the review governor.

   (in the event of a complaint made by the headteacher against decisions made by
   the appointed governors)




                                         27
Premises Committee

The remit of the committee is to:-

      To advise the Governing Body on priorities, including Health and Safety, for
       the maintenance and development of the school’s premises


      To make recommendations to the Finance Committee on premises-related
       expenditure


      In consultation with the Headteacher and the finance committee, to oversee
       premises-related funding bids.


      To maintain a strategic overview of Health & Safety for the use of school
       premises by outside users, subjects to governing body policy


      To approve and keep under review a Building Development Plan


      To approve and keep under review an Accessibility Plan.




                                         28
Steering Committee / Chairs Group

The remit of the committee is:

      To agree the work of the Governing Body and its Committees for the term and
       beyond.

      To agree, by early in the autumn term, the programme of work and calendar of
       meetings for the governing body and its committees for the school year, based
       on known cycles of school improvement, financial management, staffing issues
       and communicating with parents

      To monitor the progress of work being undertaken by committees and
       individuals

      To consider recommendations made by committees              to improve the
       effectiveness of the Governing Body

      To establish and keep under review a protocol for the Governing Body

      To establish and keep under review arrangements for Governors’ visits in
       school

      To oversee arrangements for Governor involvement in formulating and
       monitoring the School Improvement Plan

      To make recommendations to the Governing Body to establish exceptional
       working arrangements were particular circumstances arise e.g. joint committee
       to oversee a building project or a special committee to oversee an Ofsted
       inspection




                                         29
Resources Management Committee – Finance

The remit of the committee is to:-

      To prepare consider each year’s School Improvement Plan and budget plan
       and options for consideration and approval by the Governing Body.

      To monitor the budget and make recommendations to the governing body for
       any in year changes

      To review the School Financial Regulations and Procedures annually and to
       make recommendations for changes and additions to the Governing Body

      To recommend virements between budget heads in excess of any delegation
       granted to the Headteacher under the Governors’ Scheme of Financial
       Delegation

      To consider and make recommendations to the Governing Body concerning
       any proposal involving recurring expenditure not provided for in the Governors’
       Scheme for Financial Delegation

      To be responsible for contractual arrangements in respect of items approved by
       the governing body in accordance with Council Standing Orders and Financial
       Regulations including in placing and opening of tenders, obtaining quotes and
       recommendations to the governing body concerning acceptance

      To consider proposals involving additional expenditure from other committees
       and make recommendations to the governing body

      To make recommendations to the Governing Body on the financial aspect of
       the Governors’ Scheme of Financial Delegation.

      To determine with the Premises Committee (if established) the arrangements
       and the scale of charges for the letting of school premises and other
       remissions.

      To consider and give advice on any matter involving finance and financial
       management referred to by the Governing Body

      To ensure that the principles of Best Value are followed when making decisions




                                         30
Resource Management Committee – Personnel

The remit of the committee is to:-

      Consultation – to draft and keep under review a policy statement on staff
       consultation for approval by the Governing Body and to undertake any formal
       consultation on personnel matters.

      Discipline/Grievance – to review and recommend for adoption the procedures
       for dealing with discipline and grievances and ensure that all are informed

      Redundancy – to draft and review, in consultation with staff, criteria for
       redundancy for approval of the Governing Body


      Staffing Structure – to review the staffing structure whenever a vacancy
       occurs and at least annually in relation to the school’s management team.


      The committee will also have responsibility for the following


                        1) Absence Management and Monitoring
                        2) Harassment and Bullying
                        3) Recruitment and Retention Policy




                                        31
Resource Management Committee – Premises / Health & Safety

The remit of the committee is to:-

      To annually inspect the premises and grounds and oversee the preparation of
       the statement of priorities for maintenance and development for the approval of
       the governing body

      To be responsible for monitoring the fabric of the school premises and within
       the budget provision, authorising maintenance work

      To be jointly responsible with the finance committee, for determining a policy
       and scale for charges for the letting of the premises.

      To be responsible for monitoring the performance of the cleaning, ground
       maintenance and catering services

      To consider improvements/alterations to school premises and to make
       recommendations to the Governing Body, which shall forward proposals to the
       LA for consideration and approval

      To agree specifications for any work to the building to be undertaken by outside
       contractors.

      To be responsible for monitoring the arrangements for the security of the
       premises

      To consider requests to improve / replace furnishings within the school within
       budget provision

      To monitor the operation of the LA’s Health & Safety Policy statement as far as
       it affects the school in order to safeguard the health and safety employees,
       pupils and visitors to the school, and to make recommendations to the
       Governing Body

      To regularly review the need for structural repairs and maintenance for which
       the Local Authority is responsible

      To make recommendations for updating the School Improvement Plan as it
       relates to the management of school premises

      Accessibility planning




                                          32
Resource Management Committee – Performance Management & Pay

The remit of the committee is to:-

      To review any changes in pay and condition arrangements for all teaching
       employees and the exercise of Governing Body’s discretion

      In the light of any changes to prepare recommendations for changes to the Pay
       Policy for the Resource Management Committee / Full Governing Body to
       consider and decide.


      To receive from the Headteacher and nominated Performance Management
       Governors such recommendations as are required and appropriate to the
       exercise of the Governing Body’s and Pay Policy Committee’s delegated
       responsibilities


      To carry out the statutory annual Salary Review and agree the annual salary
       for all teachers employed at the school in accordance with this policy, and the
       requirements of the School Improvement and Post OfSTED Acton Plans


      To issue instructions to prepare and issue the annual Salary Statements for all
       teachers as appropriate


      To refer, as appropriate, any budget considerations to the Resource
       Management Committee.




                                         33
School Development committee – Public Relations, Publicity and Marketing

   The remit of the committee is to:-

         To assist the Headteacher in promoting           good   relationships   and
          communication with parents and the community

         To assist the Headteacher in recruiting the support and involvement of the
          local media, local business and industry


         To formulate a publicity and marketing policy for approval by the Governing
          Body and oversee its implementation


         To assist in preparing the school prospectus and the home-school
          agreement for approval by the Governing Body.




                                         34
Teaching and Learning / Community Links – Curriculum & SEN

The remit of the committee is to:-

      To review the school’s teaching and learning and curriculum-related policies
       in line with the agreed cycle and make recommendations to the governing
       body for change

      To plan, monitor and review the academic and pastoral arrangements for
       the school in order to ensure that the school maintains and delivers a broad
       and balanced curriculum in keeping with aims of the school


      To monitor the provision of the National Curriculum and its assessment
       procedures in line with the legal framework


      To ensure that the school leadership has appropriate systems for monitoring
       and evaluation the quality of teaching and learning in the school


      To contribute, in collaboration with the Head and staff, to the teaching and
       learning priorities and issues of the School Improvement Plan, OfSTED
       action plan


      To monitor the effectiveness of all the school’s teaching and learning and
       curriculum policies, taking account of statutory guidance where appropriate.
       To make representations to the full governing body for changes as
       necessary, including:


             1) The provision for collective worship and RE in line with the locally
                agreed syllabus
             2) The school’s policy on sex education
             3) The school’s policy on charging and remissions
             4) The school’s policy on special educational needs and
             5) The school’s policy for PSHE and Citizenship

      To promote extra- curricula/ enrichment activities

      To receive curriculum progress reports for the Headteacher and others, in
       order to monitor, review and evaluate the standards of achievement, seek to
       make continuous improvement and inform target-setting, including:


             1) Subject/aspect reports
             2) Analysis of the annual PANDA report and other performance data
                                     35
          3) Information about non-statutory assessments and testing
          4) The impact that continuous professional development has on
             school improvement

   To ensure that targets for pupils’ achievements are set and published as
    required by legislation

   To consult with and provide information to parents and the wider community
    on matters relating to teaching and learning and the curriculum


   To ensure all pupils with SEN make good progress in relation to individual
    needs and abilities through flexible and effective use of the resources
    available to the school. Expectations for learning for pupils with SEN are
    high and pupils participate fully in all aspects for school life


   To consider and give advice on any matter involving the curriculum referred
    to it by the Governing Body.




                                   36
Special Educational Needs Committee

The remit of the Committee is to:

      To decide the school’s general policy and approach to meeting pupils’ special
       educational needs for those with statements and those without

      To monitor the school’s work in relation to special educational needs and
       ensure that appropriate funding and staffing arrangements are in place.

      Appoint a named person with responsibility for ensuring that special
       educational needs stay on the governing body agenda and for liaising with the
       Special Educational Needs Co-ordinator (SENCO) about the current policy and
       practice in Special Educational Needs

      To ensure that the necessary special arrangements are make for any pupil who
       has special educational needs

      To ensure that the school notifies parents when Special Educational Needs
       provision is being make for their child.

      Make sure that the named person makes all staff that are likely to teach the
       pupil aware of those needs

      Ensure that the teaching staff is aware of the importance of identifying pupils
       whoa have Special Educational Needs and of providing appropriate teaching.

      Consult with the Local Authority and the governing bodies of other schools
       when necessary to co-ordinate Special Educational Needs teaching in the area.

      Ensure that arrangements are in place that allows pupils with Special
       Educational Needs to join in the everyday activities of the school as far as
       practical.

      Report each year to parents through the school profile and other identified
       outlets

      Take account the Special Educational Needs Code of Practice when carrying
       out its duties towards pupils with Special Educational Needs.




                                         37
     REPORTING BACK THE COMMITTEE DECISIONS AND RECOMMENDATIONS

              ………………………………………………….GOVERNING BODY

Committee: ……………………………………….                          Date: ………………………………

Chaired By: ………………………………………                          Clerked By: ……………………….

Present:                                    Apologies for Absence:




Agenda Items:




                 SUMMARY OF RECOMMENDAIONS OR DECISIONS
        (FURTHER DETAILS/RELEVANT PAPERS ATTACHED) (Delete as appropriate)

Summary of key point to be noted by the Governing Body:




Decisions / Recommendations to be considered by the Governing Body:




Agreed Date of Next Meeting:



These minutes are agreed by those present as being a true record.

Signed: ……………………………………………………………………Chair of Committee

Signed: ……………………………………………………………………Chair of Governors
                                            38
Ref:   DfES
       Guide to the law
       Derbyshire County Council
       Suffolk County Council




Produced by Mavis Bartley
Governor Development Officer
Schools Governance
Nottingham City Children’s Services
Sandfield Centre
Sandfield Road
Nottingham NG7 1QH

Tel: 0115 9150615
Fax: 0115 9150771
Email: mavis.bartley@nottinghamcity.gov.uk




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