OSCVI Library MAKING A SIMPLE CHART OR GRAPH IN MICROSOFT WORD STEP 1 • Open Microsoft Word. • Click File > Page Setup. In the Orientation section, choose Portrait or Landscape. STEP 2 • SAVE your file to your section of the network drive or to a USB card right away so you don’t lose your work. STEP 3 • Click Insert > Object then scroll down in the Object Type box and click Microsoft Graph Chart. Then click OK. • A little box will pop up that says YourFilename Datasheet with some sample data and a sample chart. NOTE that any time you’re working on your chart and the Datasheet disappears, just double- click the chart to open up the Datasheet. STEP 4 • To enter your data into the datasheet, do this: • Replace the word East with the words Owen Sound by clicking on the word East and typing. Don’t worry if some of the words you typed are hiding. They will show up on the chart. • If your project has just one item, delete Rows 2 and 3 by clicking on the number 2 and pushing the Delete key on your keyboard, then clicking on the number 3 and doing the same. • Replace the words 1st Qtr, 2nd Qtr, etc. with the description of different things you are comparing, for example, Lone Parent, Families, etc. • If you have fewer than 4 comparisons, delete any extra columns by clicking on the letter at the top of the column (such as D) and pushing the Delete key. If you have more than 4 comparisons, use the extra columns D, E, F, etc. • Now enter your data in the proper row(s) and column(s), making sure to delete the sample data before you type. • Be sure you have deleted ALL the sample data in the Datasheet and it contains only your experiment results. • SAVE your work by clicking File > Save on the menu bar. STEP 5 • To add a title to your chart and show the value of your data: • Make sure the chart is selected (a rectangle should show up around the chart. If not, click or double click the chart to select it). • Then on the menu bar, click Chart > Chart Options. • Type the title in the Chart Title box. • Click the Data Labels tab and click Show Value. • Click OK to close the Chart Options box. STEP 6 • If you want to change the colours of the bars on your chart (Microsoft Word calls these the data points): • Make sure the chart is selected (a rectangle should show up around the chart. If not, click or double click the chart to select it). • Click on one of the bars. Notice that little squares have appeared around all the bars. • Now single click on the bar whose colour you want to change. Make sure there are little squares ONLY on that bar. • Then use the RIGHT mouse button to click the same bar, and select Format Data Point from the menu, by left-clicking. • Now you can choose a colour from the color squares and click the OK button to change your chart. • Repeat steps a through d for each bar to change the colors, if you wish. STEP 7 • If you want to change the colours of the background on your chart (Microsoft Word calls this the Chart Walls): o Make sure the chart is selected (a rectangle should show up around the chart. If not, click or double click the chart to select it). o Hold your mouse arrow over the chart’s background. A little message should pop up that says Walls. o Click your RIGHT mouse button to get a menu and select Format Walls from the menu by left clicking. o Now you can choose a colour from the color squares and click the OK button to change your chart. STEP 8 • To make your chart larger: o Move your mouse pointer over the tiny black square in the lower right corner until you see a double headed arrow. o Click the left mouse button and hold it down, then drag the chart until it’s the size you want. Be careful not to get too close to the edge of the paper because the printer needs a margin of at least ½ inch. o Be sure to SAVE your work by clicking File > Save on the menu bar regularly. • To print your chart: o Click on the chart page OUTSIDE the chart so that the chart is no longer selected. The Datasheet should disappear. o Click File > Print Preview to see how your chart will look. Click the Close button on the toolbar to go back to the chart. o Make any changes necessary. When you’re satisfied with the chart, click File > Print.