Your Own Calendar For Free by jessifer

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									                                  QuickGuide: Oracle Web Calendar

Software: Oracle Calendar
Cost:      free service to NC State faculty, staff, and students
Available: http://brickyard.ncsu.edu/

Technology Competencies: accessing Oracle Web calendar, navigating calendar views, adding
different entry types to a calendar

How it Works: It is important to note there are two primary versions of Oracle Calendar: a Web
version and a desktop client version. This is very similar to campus e-mail that can be accessed
via Webmail or via a desktop e-mail client you have set up on your own computer (Eudora,
Outlook, Mozilla Mail, etc.). Furthermore, you can also set up Palm conduits that allow you to
transfer calendar dates to your Palm. So altogether, you can access your same calendar entries in
three places: 1) on the Web, 2) on your desktop computer, and 3) on your Palm.

Log-In: From the Brickyard Web site, click
"Calendar" and sign into the Web Calendar.
Use the pull-down menu to select "cals," and
enter your assigned User ID and Password.
Note: Prior to the campus rollout of this
software, students in selected classes will be
assigned IDs and passwords. These will
NOT the same as your Unity ID and password until the full campus rollout has occurred
(estimate: fall 2005). More likely, they will be your first and last name (User ID) and the word
'welcome' for the password.




Menus/Actions: Take a moment to familiarize
yourself with the menu icons displayed above.
Clicking on icons 1-4 will allow you to create
different calendar entries:

1. Create a Meeting: create a meeting entry with
   title, location, start time, and duration. If the
   meeting is recurring, use the "repeat" option
   to enter it on your calendar more than once.
   Note: you can notify other Oracle calendar
   users about meetings. They will receive an e-
   mail announcing the meeting, and their
   calendar will show the meeting entry.



              College of Agriculture and Life Sciences (CALS) PDA Initiative, NC State University
                              Questions/Comments? Contact cals_pda@ncsu.edu
2. Create a Task: create a task entry or some assignment
   you need to complete by a certain time. You can
   specify a start and due date, and enter details about the
   task. You cannot notify other Oracle calendar users
   about tasks; these are individually defined.

3. Create a Day Event: create a whole-day event entry,
   similar to a meeting, but without specifying a location,
   start time, or duration (e.g., today is Bob's Birthday).
   You can notify other Oracle calendar users of day
   events, similar to a meeting.




4. Create a Daily Note: create a day-
   specific note, without specifying a
   location, start time, or duration (e.g.,
   don't forget to pick up stamps at the
   post office). You can notify other
   Oracle calendar users of daily notes,
   similar to a meeting.


Clicking on icons A-D will allow you to view your calendar entries in different ways. Printer-
friendly formats are available for each view to help you print your calendars:
    A. Daily View: view all of your meetings, tasks, day events, and daily notes, for one day.
    B. Weekly View: view all of your meetings, day events, and daily notes, for one week (tasks
        are not visible in this view).
    C. Monthly View: view all of your meetings, day events, and daily notes, for one month
        (tasks are not visible in this view).
    D. Task View: view all of your defined tasks with start and due dates. Check off completed
        tasks.

Clicking on the first icon marked with '++' will pull up your "Scheduler" tool. This tool allows
you to search for other Oracle calendar users, pull up their schedules, and search for open times
when everyone is available for a meeting. You are not allowed to see what other people are
scheduled for, nor where they will be, just if they are free or busy at a certain time. In the image
shown below, for example, the four individuals are free between 10:30am and 1:30pm, so this
would be an ideal time to schedule a new meeting between these four individuals. Once this has


              College of Agriculture and Life Sciences (CALS) PDA Initiative, NC State University
                              Questions/Comments? Contact cals_pda@ncsu.edu
been determined, the Scheduler tool allows you to select a block of time and click "Create a
Meeting" to create a meeting entry for the individuals shown.




Clicking on the second icon marked with '++' will pull up a search tool that allows you to view
the calendars/agendas of other Oracle calendar users. If you want to see when a specific
individual is available for a meeting, this search tool will help. Again, you are not shown what
other people are scheduled for, nor where they will be, just if they are free or busy at a certain
time.

Other Actions (Optional):

If you want to create or access calendar entries from your desktop computer, or from your
handheld computer, you will need to download and install the appropriate client software. See
the Brickyard Web site download page: http://brickyard.ncsu.edu/downloads.html

From this Web page, Windows and Mac desktop clients are provided, as are the conduits for
syncing dates between your desktop client and handheld computer. If you plan on syncing dates
to and from a handheld, install and set up your desktop client first.

After downloading the client(s), documentation is provided on the Brickyard Training Web site
to set up your different calendar versions to read from and write to one another (i.e., the Web
version, the desktop version, and the PDA version). Make sure to enter the User ID and
password provided to you, which is not necessarily the same as your Unity ID and password.

desktop client settings...                              handheld sync settings...

http://brickyard.ncsu.edu/Training/                     http://brickyard.ncsu.edu/Training/
user_docs/logging-on.html                               PDA/palmwininstall.html




              College of Agriculture and Life Sciences (CALS) PDA Initiative, NC State University
                              Questions/Comments? Contact cals_pda@ncsu.edu

								
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