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Checklist For Planning A Wedding

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					  Eventageous

Wedding Checklist




             Wedding Planning by Eventageous
Your Wedding Checklist

     Wedding Master Checklist
        * Wedding Date:
     Ceremony                                                                      Comments
    Location: ________________________
    Time: ___________________________________
    Officiant: ________________________________
    Marriage License: ________________________
     Reception
    Location: _______________________
    Time: ______________________________________________
    Contact: _______________________________

    Rental Equipment Vendor: ________________________
    Contact: ________________________________
     Bridal Party
    Maid of Honor: _____________        Best Man: ______________
    Bridesmaid: ______________          Groomsman: ________________
    Bridesmaid: ______________          Groomsman: ___________
    Bridesmaid: ______________          Groomsman: ___________
    Bridesmaid: ______________          Groomsman: ___________
    Bridesmaid: ______________          Groomsman: ___________

    Flower girl: ______________              Ring bearer: ____________
     Guests
    Number of guests: __________________
    Invitations Vendor: __________________
    Lodging for out-of-town guests: ___________________
     Attire
    Bridal gown shop: ______________         Groom’s Suit: _______________
    Accessories: ____________                Accessories: ____________

    Bridesmaid dresses: ____________  Groomsmen Suits: _____________
    Accessories: ____________         Accessories: ____________
     Food and Beverage
    Caterer: ______________________
    Contact: ______________________________

    Cake: _____________________
    Contact: ___________________________________
     Flowers and Decoration
    Florist: ___________________
    Contact: ______________________________
     Photographer
    Photographer: ________________________
    Contact: _____________________________
     Music
    Musicians: __________________
    Contact:

    DJ: ____________________________
    Contact: _________________________________
     Transportation
    Limo Vendor: ___________________
    Contact: ______________________________
     Honeymoon
    Location: __________________
    Travel Dates:
     Miscellaneous
    Set-up gift registry: ______________________
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                                                                   Wedding Planning by Eventageous
Your Wedding Checklist

     Ceremony Checklist
        * Wedding Date:
     General Information                                                                 Comments
    Location: ___________________________
    Time: _____________________________________________
    Officiant: _____________________________
    Marriage License: ________________________
     Site Details
    Site Address: ___________________________
                   _________________________
    Room name: ____________________________________

    Contact: ______________________________
    Contact phone: __________________________
    Contact email: __________________________

    Maximum number of guests: ______________________
    Special ceremony requirements?: ________________________________

    Any restrictions on:
     Music: _______________________
     Decorations: _______________
     Flowers: _______________________
     Photography: __________
     Throwing rice, birdseed, etc.: ______________

    Site provided accessories:
      ____________________________
      ____________________________
      ____________________________

    Facilities for bridal party dressing room ? ________

    Fees for: see contract for reception
      Building $ _______
      Parking $ _______
      Custodiam $ _______
     Service Details
    Decide on any ceremony elements/traditions you want included in service
      _Open fire pit ___________
      ____________________________
      ____________________________
      ____________________________

    Meet with Officiant to discuss ceremony structure and any requirements
    Talk with people you would like to do special performances/readings
      ____________________________
      ____________________________
      ____________________________

    Vows
    Ceremony Program

    Finalize ceremony details
    Rehearse ceremony
    Date and Time: _______________________________

    After rehearsal dinner location: _________________________
    Date and Time: ___________________________________
    Number of guests: ______________


                                                                         Wedding Planning by Eventageous
Your Wedding Checklist

     Reception Checklist
        * Wedding Date:
     General Information                                                     Comments
    Location: ___________________________
    Time: _____________________________________________
    Officiant: ______________________________
    Marriage License: ________________________
     Site Details
    Site Address: ___________________________
                   _________________________
    Room name: ____________________________________

    Contact: __________________________
    Contact phone: __________________________
    Contact email: __________________________

    Maximum number of guests: _______________________

    Any restrictions on:
     Music: _______________________
     Decorations: _______________________
     Flowers: _______________________
     Photography: __________
     Throwing rice, birdseed, etc.: ______________________
     Music: _______________________
     Other: ___________________________

    Site provided accessories:
      ____________________________
      ____________________________
      ____________________________

    Fees for:
      Building $ ______________
      Parking $ _______
      Custodiam $ _______

     Vendor Contacts
    Caterer: ____________________________________
    Beverage Supplier: ____________________
    Rental Equipment Vendor: ________________
    Florist: ______________________
    Photographer: _____________________
    Musicians: _____________________
    DJ: _____________________
    Parking Attendants: ________________
    Transportation: ____________________

    Baby sitter: ____________________
    Baby sitter phone: _____________
    Baby sitter cell phone: _____________




                                                             Wedding Planning by Eventageous
Your Wedding Checklist

     Reception Checklist - continued
        * Wedding Date:
     Equipment Rental                                                                      Comments
    Vendor: _______________________
    Contact: __________________________
    Contact phone: __________________________
    Contact email: __________________________

    Pick-up date: _______________
    Return date: ________________

    Item:   ____________________________________                  Qty:   _______
    Item:   ____________________________________                  Qty:   _______
    Item:   ____________________________________                  Qty:   _______
    Item:   ____________________________________                  Qty:   _______
    Item:   ____________________________________                  Qty:   _______
    Item:   ____________________________________                  Qty:   _______
    Item:   ____________________________________                  Qty:   _______

     Before the Reception To-do List
    Reserve tables, chairs, linens etc.
    Arrange for parking
    Buy a guest book
    Arrange for a babysitter

    Give seating chart to caterer, location manager, or host
     Confirm with location manager that vendors will have access to location when you
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     need it.

    Prepare table decorations
    Prepare site decorations
    Prepare wedding favors

    Prepare toasts or thanks to friends and family
    Confirm with people you expect to give/lead toasts

    Coordinate first dance with musicians/DJ



     Wedding Day To-do List
    Drop off guest book
    Move any flowers from ceremony to reception site
    Decorate room and tables
    Set-up rental items

    Designate who will meet and greet guests at the site
    Designate someone to collect wedding gifts brought to the party

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                                                                           Wedding Planning by Eventageous
Your Wedding Checklist

     Bridal Party Checklist – Bride’s Attendants
        * Wedding Date:
     Bride’s Attendants                                                         Comments
    Maid/Matron of Honor: _____________________
     Address: _________________________________
     City: __________________________ State ____________ Zip _______
     Phone: ____________________ Email: ______________________
     Sizes:
     Dress:     __________ Shoes: __________ Other ___________: _______

    Bridesmaid: _________________________
     Address: _________________________________
     City: __________________________ State ____________ Zip _______
     Phone: ____________________ Email: ______________________
     Sizes:
     Dress:     __________ Shoes: __________ Other ___________: _______

    Bridesmaid: _________________________
     Address: _________________________________
     City: __________________________ State ____________ Zip _______
     Phone: ____________________ Email: ______________________
     Sizes:
     Dress:     __________ Shoes: __________ Other ___________: _______

    Bridesmaid: ________________________
     Address: _________________________________
     City: __________________________ State ____________ Zip _______
     Phone: ____________________ Email: ______________________
     Sizes:
     Dress:     __________ Shoes: __________ Other ___________: _______

    Bridesmaid: ______________________
     Address: _________________________________
     City: __________________________ State ____________ Zip _______
     Phone: ____________________ Email: ______________________
     Sizes:
     Dress:     __________ Shoes: __________ Other ___________: _______


    Bridesmaid: ______________________
     Address: _________________________________
     City: __________________________ State ____________ Zip _______
     Phone: ____________________ Email: ______________________
     Sizes:
     Dress:     __________ Shoes: __________ Other ___________: _______

     To-do List for Bride’s Attendants
    Choose Bridesmaid dresses
    Collect necessary measurements in order to order dresses
    Choose Bridesmaid accessories
    Get attendant gifts
    Determine any wedding day assignments for attendants
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                                                                Wedding Planning by Eventageous
Your Wedding Checklist

     Bridal Party Checklist - Groom’s Attendants
        * Wedding Date:
     Groom’s Attendants                                                            Comments
    Best Man: _____________________
     Address: _________________________________
     City: __________________________ State ____________ Zip _______
     Phone: ____________________ Email: ______________________
     Sizes:
     Shoes: __________        Coat: ___________      Sleeve: __________
     Neck: ___________        Waist: __________      Inseam: __________

    Groomsman/Usher: _______________________
     Address: _________________________________
     City: __________________________ State ____________ Zip _______
     Phone: ____________________ Email: ______________________
     Sizes:
     Shoes: __________        Coat: ___________      Sleeve: __________
     Neck: ___________        Waist: __________      Inseam: __________

    Groomsman/Usher: _____________________
     Address: _________________________________
     City: __________________________ State ____________ Zip _______
     Phone: ____________________ Email: ______________________
     Sizes:
     Shoes: __________        Coat: ___________      Sleeve: __________
     Neck: ___________        Waist: __________      Inseam: __________

    Groomsman/Usher: _____________________
     Address: _________________________________
     City: __________________________ State ____________ Zip _______
     Phone: ____________________ Email: ______________________
     Sizes:
     Shoes: __________        Coat: ___________      Sleeve: __________
     Neck: ___________        Waist: __________      Inseam: __________

    Groomsman/Usher: _____________________
     Address: _________________________________
     City: __________________________ State ____________ Zip _______
     Phone: ____________________ Email: ______________________
     Sizes:
     Shoes: __________        Coat: ___________      Sleeve: __________
     Neck: ___________        Waist: __________        Inseam: __________

    Groomsman/Usher: _____________________
     Address: _________________________________
     City: __________________________ State ____________ Zip _______
     Phone: ____________________ Email: ______________________
     Sizes:
     Shoes: __________         Coat: ___________          Sleeve: __________
     Neck: ___________         Waist: __________          Inseam: __________
     To-do List for Groom’s Attendants
    Choose Groomsmen/Ushers attire
    Collect necessary measurements
    Choose Groomsmen/Ushers accessories
    Get attendant gifts
    Determine any wedding day assignments for attendants
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                                                                   Wedding Planning by Eventageous
Your Wedding Checklist

     Guest Checklist
        * Wedding Date:
     To-do List                                                                              Comments
    Finalize guest list
    Final number of invited guests: ________
    # Adults: ______________
    # Children: _____________

    Contact out-of-town guests with final wedding date and time in order to save the date
    Compile packet of hotel and city information for out-of-town guests

    Design/select and order invitations
    Design/select wedding announcement
    Design maps to be inserted into invitations
    Design agendas for out-of-town guests

    Confirm reservations for out-of-town guests
    Mail invitations
    Contact guests who haven’t rsvp’d for wedding and rehearsal dinner

    Finalize seating chart

    Design/select thank-you cards

    Hotel Accomodations:
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                                                                           Wedding Planning by Eventageous
Your Wedding Checklist

     Attire Checklist
        * Wedding Date:
     Bride                                                                               Comments
    Gown Shop: _______________________
    Date gown will arrive: _____________________________
    First fitting date: _________________
    Second fitting date: _______________

    Shoes
    Veil
    Headpiece
    Jewelry
    Lingerie
    Other


    Practice walking in your wedding shoes
    Pack an emergency kit (aspirin, safety pins, makeup, mints, etc.)

    Set appointment with hairdresser
    Set appointment with make-up artist

     Groom
    Suit or Tux Shop: __________________
    First fitting date: ______________
    Buy any accessories that you will need:
      Shoes
      Cufflinks
      Pocket Squares
      Other

    Pick up Suit/Tux date: __________
    Return date: ____________




                                                                         Wedding Planning by Eventageous
Your Wedding Checklist

     Food and Beverage Checklist
        * Wedding Date:
     Caterer                                                                             Comments
    Caterer: _______________________
    Contact: _________________________
    Contact phone: ________________________
    Contact email: _____________________

    Number of guests _____________
    # Adults: ______________ # Children: ________________

    Style of food service: ____________


    Appetizers: _______________________
    Entrees: _____________________________
    Sides: _______________________________
    Non-alcoholic beverages: _________________
    Other: ________________________

    Services included: _________
    Cost per person $ ___________
    Required deposit $ ________________

    # Servers ___________________ # Bartenders ______________
    Staff Attire: __________________________
     Beverages
    Beverage vendor: _______________
    Contact: ______________________________
    Contact phone: ________________
    Contact email: __________________________

    Wine: __________________
    Beer: __________________
    Liquor: _________________
    Soft drink: ______________
    Other: ________________

     Cake
    Bridal Cake Vendor: _________________________
    Contact: _____________________________
    Contact phone: _________________
    Contact email: __________________________

     Wedding Cake Description:
    Size (# servings and layers): _______________________
    Shape (round, square, heart-shaped, tiers, etc.): ________________
    Type: ________________________
    Filling: _______________
    Icing (style and color): __________________________
    Decorations: __________________________
    Cost per serving $ ___________           Total cost $ ___________________

     Groom’s Cake Description:
    Size (# servings and layers): _________________
    Shape (round, square, oval, tiers, etc.): ________________
    Type: ____________________
    Filling: ___________________
    Icing (style and color): ______________________
    Decorations: _________________________
    Cost per serving $ ___________              Total cost $ ________




                                                                         Wedding Planning by Eventageous
Your Wedding Checklist

     Flowers and Decoration Checklist
        * Wedding Date:
     Flowers                                                                          Comments
    Florist: ___________________
    Contact: __________________________
    Contact phone: __________________________
    Contact email: __________________________

    Color scheme: ________________
    Flower descriptions
    Bride’s bouquet: ____________________
    Bridemaids’ bouquet: ____________________________________        Qty: ______
    Boutonnieres: ______________________________________             Qty: ______
    Corsages: _________________________________________              Qty: ______

    Alter flowers: _______________________________________           Qty: _____
    Table center pieces: _________________________________           Qty: _____
    Accessories: ______________________________________
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     To-dos:
    Confirm delivery locations, times, and final arrangement count
    Take bridal bouquet and other wedding mementos to be preserved



     Decorations
    Make or buy favors
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                                                                      Wedding Planning by Eventageous
Your Wedding Checklist

     Photographer Checklist
        * Wedding Date:
     Photographer                                                               Comments
    Photographer: _______________
    Contact: __________________________
    Contact phone: __________________________
    Contact email: ____________________________

    Proofs included? _________________
    Negatives available for purchase? ______________
    Discount on pre-orders? _______________

    Give a must-take photo list
    Estimated date when photos will be ready? ______________

    Schedule portrait session: ________________
    Sit for a bridal portrait: _________________

    Buy one-time disposable cameras

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                                                                Wedding Planning by Eventageous
Your Wedding Checklist

     Music Checklist
        * Wedding Date:
     Musicians                                                                       Comments
    Musicians: ___________________
    Contact: __________________________
    Contact phone: __________________________
    Contact email: __________________________

    Type of music: ________________
    Rate per hour $ ______________    Overtime rate $ ________________
    Rest breaks: How many? ________ How often? ______________
    Amount of set-up time needed? _________
    Amount of tear-down time needed? _______________
    Amount of playing space needed? ____________________

     Equipment/Facility needs:
    Electrical outlets: _______________
    PA System: __________________
    Other: ________________________

    Have insurance? _______
    Staff attire? ______________

    Establish a “must-play” and “must-not play” list

     Disc Jockey
    Musicians: _____________________
    Contact: ___________________________
    Contact phone: ____________________________
    Contact email: __________________________

    Type of music: ________________
    Rate per hour $ ________________    Overtime rate $ ____$75/half hour______
    Rest breaks: How many? ________ How often? ______________
    Amount of set-up time needed? _________
    Amount of tear-down time needed? _______________
    Amount of playing space needed? ____________________

     Equipment/Facility needs:
    Electrical outlets: _______________
    PA System: __________________
    Other: ________________________

    Have insurance? _______
    Staff attire? ______________

    Establish a “must-play” and “must-not play” list




                                                                     Wedding Planning by Eventageous
Your Wedding Checklist

     Transportation Checklist
        * Wedding Date:
     Limousine                                                   Comments
    Limo Vendor: ___________________
    Contact: __________________________
    Contact phone: __________________________
    Contact email: __________________________

    Vehicle type: ________________________
    Color: ________________________
    Time booked: _______________________

     1st Stop
    Pick-up time: _____________________
    Pick-up location: ____________________
    Drop-off location: __________________
    Passengers: ________________________

     2nd Stop
    Pick-up time: _____________________
    Pick-up location: ____________________
    Drop-off location: __________________
    Passengers: ________________________


     3rd Stop
    Pick-up time: _____________________
    Pick-up location: ____________________
    Drop-off location: __________________
    Passengers: ________________________




                                                 Wedding Planning by Eventageous
Your Wedding Checklist

     Honeymoon Checklist
        * Wedding Date:
     Wedding Night                                                                 Comments
    Reserve room for 1st Wedding Night
    Hotel: __________________________
    Hotel phone: __________________________
    Address: __________________________

     Honeymoon
    Destination: ______________
    Departure date: _________________
     Return date: ___________________

    Confirm transportation reservations
    Confirm lodging reservations
    Get anything you need for international travel
      Passport
      Visas
      Vaccinations
    Purchase travelers cheques
    Shop and pack for trip
    Leave itinerary with _________________ in case of emergency
    Make arrangements for house, pet, etc. sitter




                                                                   Wedding Planning by Eventageous
Your Wedding Checklist

     Miscellaneous Checklist
        * Wedding Date:
     Misc.                                                                Comments
    Register for gifts at ____________________________
    Send thank-you notes
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                                                          Wedding Planning by Eventageous

				
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