E MAIL by wuyunyi

VIEWS: 217 PAGES: 26

									ARNOLD ARBORETUM



The who, what, where, and when ….

         HANDBOOK




                              Last updated:




                                          1
      The Arboretum‘s mission is to increase and disseminate the
      knowledge of woody plants through research and education


                                            WELCOME
Welcome to the Arnold Arboretum of Harvard University. You are now part of an institution that has a long
history of achievement and a sustained commitment to excellence. As a member of the staff your unique
skills and talents are a vital component to our continued success.

While Harvard University publishes a great, on-line, official guide http://harvie.harvard.edu/ (Harvard ID
number and PIN needed to access this site) that covers a broad range of topics representing university-wide
employment issues, benefits, procedures, and policies as well as discounts, events, perks, and FAQs, this
handbook is an introduction to the people and the work environment of the Arboretum. It provides an
overview of the different departments and supplies some basic facts about the institution. Please use it to
become acquainted with the names and faces of the staff and the jobs that they do. We hope you find it a
help in figuring out who we are, what we do and where things are.

We wish you fulfilling and pleasant experiences as well as an exciting, enlightening, and exceptional future
here at the Arboretum.

                        For new, full and part-time regular staff
                 YOUR FIRST DAY(S): Who to see, Where to go, What to do

During your first week at the Arboretum you will meet with Lisa Toste, the Director of Human Resources, for
a new employee orientation. Any new hire paperwork that still needs to be completed will be taken care of
at this time.

                                    How to Get Your Harvard ID

 1. You must have started working at the University.
 2. You must have completed your tax forms (W-4 and M-4) and I-9 form.
 3. Your Human Resources office or department administrator must see that your personal information
    has been entered into the human resources database. You can check with the ID Office at
    (617) 495-3322 to see if this has happened.
 4. If the above steps have been completed, you may then have your photo taken for the ID card. Check
    the ID Office website at www.huid.harvard.edu for the locations where photos can be taken. The two
    offices that may be most convenient are either:

    MEDICAL/DENTAL/SPH SCHOOLS                          IDENTIFICATION & DATA SERVICES - Central Office
    SPH3-103A                                           556 Holyoke Center
    677 Huntington Ave.                                 1350 Massachusetts Ave.
    Phone: 432-0389                                     Phone: 495-3322
    Hours: M-F 10am-2pm                                 Hours: M-F 9am-5:00pm

    If you have previously had your photo taken by the ID Office, you will receive an ID card mailed to your
    office address as soon as your appointment is entered into the human resources database.


                                            Staff Orientation
 Harvard's New Staff Orientation provides an introduction to the whole University and to your benefits and
 services. Attendance is not mandatory, but the program gives an important context for staff members who



                                                                                                               2
 will soon be immersed in the work of a single school or department. New Staff Orientation is also an
 opportunity to meet other new employees from different areas, hear a detailed overview about Harvard's
 benefits and policies and direct questions to a consultant from Harvard's Benefits Services Group.

 Orientation is held every other Tuesday, 9:00 am to 12:30 pm at the Harvard Faculty Club, 20 Quincy
 Street, Cambridge. A continental breakfast is served at 8:45 am. It is not necessary to RSVP.
 On selected Tuesdays, in addition to the regular presentations, there will be a short talk by a
 representative from the Harvard University Clerical and Technical Workers Union (HUCTW). Staff
 represented by HUCTW may wish to attend one of these sessions.

 The first few weeks on the job can be confusing as you adjust to new systems and ways of doing business
 and try to master the logistics of your new workplace. Your manager and your local human resource
 officer will be working together to help ensure that you complete the necessary paperwork, are placed on
 the payroll, get a Harvard ID, and receive a paycheck.

 The best source of information for new employees is your local human resources office. Ongoing news
 and information are provided by the weekly Harvard Gazette, the monthly Harvard Community Resource
 and on the University's home page http://www.harvard.edu and the web page for the University Office of
 Human Resources at http://harvie.harvard.edu/. Union members should also consult their contracts for
 more important information.



ARNOLD ARBORETUM DEPARTMENTS
ADMINISTRATION:
Donna Barrett, Accounting Assistant
Kenneth Clarke, Custodian
Bob Cook, Director
Andrew Hubble, Network Systems Manager
Frances A. Maguire, Director, Finance and Administration
Karen Pinto, Staff Assistant
David Russo, Facilities Supervisor
Andrei Skorupa, Desktop Support Coordinator/Trainer
Laura Tenny Brogna, Landscape Project Manager
Lisa Toste, Director of Human Resources
Sylvia Winter, Assistant Project Manager

The Finance and Administration Department at the Arnold Arboretum is extremely diversified. Coming
under its umbrella are Finance, Facilities, Information Technology and Human Resources, as well as
several other areas that help keep the arboretum operating smoothly.

Frances Maguire, Donna Barrett, and Karen Pinto work directly in Finance and Administration. In addition
to managing the overall budgetary needs of the Arboretum members of this department process the various
payrolls, invoices, income, and purchases. They also maintain the mailroom, supplies, telephone system,
copiers and fax machine.

Lisa Toste manages all human resource operations including recruitment, hiring, employee and labor
relations, compensation related issues, staff training, performance management, compliance with
employment laws, and acts as the link to VPA Human Resources in Cambridge.

Dave Russo and Kenneth Clarke are responsible for improvements and maintenance for all arboretum
buildings in Jamaica Plain, as well as buildings located at the Case Estates in Weston. Dave Russo also
manages the Arboretum‘s off-site storage, which is located in a commercial facility.

Andrew Hubble manages the Arboretum‘s Information Technology needs. His responsibilities include
computer equipment and network maintenance, as well as e-mail, virus protection, and software support.


                                                                                                          3
LIVING COLLECTIONS                   :

Administration
Julie Coop, Co-Director of Living Collections and Superintendent of Grounds
Tow Ward, Co-Director of Living Collections and Manager of the Greenhouse

Since the establishment of the Arboretum, the primary goal of its staff has been to collect from documented
wild locations all woody plants potentially hardy out-of-doors in the Boston region. Presently, the
Arboretum‘s living collections are considered one of the largest and best documented woody plant
collections in North America and the world. The collections comprise over 7,000 accessions representing
ca. 4,500 taxa, with particular emphasis on the ligneous (woody) species of North America and eastern
Asia. Many of these accessions or accession lineages are of historical and botanical interest as they
represent the original plant introductions into North America from eastern Asia.

Comprehensive collections are maintained and augmented for most genera, and genera that have received
particular emphasis include Fagus, Forsythia, Lonicera, Magnolia, Malus, Quercus, Rhododendron, and
Syringa. Other comprehensive collections include the Bradley Collection of Rosaceous Plants, the
collection of conifers and dwarf conifers, the Larz Anderson Bonsai Collection, and the new M. Victor and
Frances Leventritt Shrub and Vine Garden.

Plant Records
Susan Hardy Brown, Curatorial Assistant
Sheila Magullion, Curatorial Volunteer
Kyle Port, Manager of Plant Records
Bob Reynolds, Curatorial Volunteer

The members of this department, many of whom work on the fourth floor, maintain Arboretum plant records
on a digital database, BG-BASE 5.0, and track plants on a computerized mapping program (based on
AutoCAD) which is linked to BG-BASE. Each accession is recorded on a series of maps at a scale of 1
inch to 20 feet or 1 inch to 10 feet. All accessioned plants in the collection receive a label that includes an
accession number, botanical name, cultivar name (when appropriate), common name, source information,
and map location. Trunk and/or display labels are also hung on many accessions and include botanical and
common names and nativity. Approximately 700 accessions are processed annually.
                                                                            nd
The Arboretum's herbarium in Jamaica Plain, which is located on the 2 floor holds approximately 160,000
specimens of cultivated plants that relate to the living collections. The main portion of the herbarium
collection is housed in Cambridge at the Harvard University Herbaria at 22 Divinity Avenue on the campus
of Harvard University. In all, the Arboretum has a collection of approximately 1.4 million herbarium
specimens.

Greenhouse
Jack Alexander, Plant Propagator
Bob Famiglietti, Greenhouse Gardener
Irina Kadis, Greenhouse Assistant
Tom Ward, Co-Director of Living Collections and Manager of Greenhouses and Nurseries

The greenhouse staff produces the plant material for inclusion into the Arnold Arboretum‘s living collection.
The Dana Greenhouses, located at 1050 Centre Street, were completed in 1962. They comprise four
service greenhouses that total 3,744 square feet, and the headhouse with offices, cold rooms, storage
areas, and a classroom. Adjacent to the greenhouse is a shade house of 3,150 square feet, a 12,600-
cubic-foot cold storage facility, and three irrigated, in-ground nurseries totaling ca. one and one-half acres.

Horticultural Interns and Apprentice
During the summer months fourteen interns, two of which work at the greenhouses, two in the Curatorial
department, and one apprentice supplement the grounds staff.




                                                                                                                  4
Grounds
Julie Coop, Co-Director of Living Collections and Superintendent of Grounds
John Del Rosso, Head Arborist
Kit Ganshaw, Horticultural Technologist
Dennis Harris, Horticultural Technologist
Bob Ervin, Arborist
Bruce Munch, Horticultural Technologist
James Nickerson, Horticultural Technologist
James Papargiris, Horticultural Technologist
Tom Por, Arborist
Steve Schneider, Assistant Superintendent of Grounds
Mark Walkama, Horticultural Technologist

With a computer office and a workroom located in the basement, the twelve member grounds staff uses a
wide array of technical applications, vehicles and equipment to take care of and maintain the living
collection. The service garage located adjacent to the Hunnewell building houses an aerial lift truck,
backhoe and front end loader, chipper, water wagon, tractors with various attachments, riding and push
mowers and hand tools.


PUBLIC AND PROFESSIONAL PROGRAMS:
Richard Schulhof, Deputy Director

Adult Education
Joan Poser, Adult Education Volunteer
Pamela Thompson, Manager of Adult Education

The forerunner of the education program began in 1891 when staff member J. G. Jack gave ―instructions in
the open air to a class of twenty-six men and women who paid a small fee for the privilege.‖ By 1915
students from the Harvard School of Forestry, the School of Business Administration, students from MIT,
members of the Massachusetts Horticultural Society, and a group of architects interested in plants and
planting were participating in the Arboretum‘s education programs. Throughout the years both staff
members and other professional plants people have continued this tradition.

Today the Arboretum‘s educational offerings include opportunities for both children and adults. The Adult
Education Program offers a variety of courses and lectures for both professionals and amateurs in botany,
horticulture, landscape design, and landscape history. The adult education catalog is published in spring
and fall, and staff is welcome to participate in courses on a space available basis free of charge (some
exceptions may apply). Registration with the adult education coordinator is required.


Arnoldia, the Quarterly Magazine of the Arnold Arboretum
Karen Madsen, Editor

The scope of Arnoldia includes botany, horticulture, and landscape design. The Arboretum's mission
statement specifies that "The Arnold Arboretum . . . disseminates knowledge of plants through its
publications."

The Arboretum‘s history of magazine publication begins with Garden and Forest (1888–1897) which was
edited in New York by William Stiles. Although it was not an official connection it was funded by a
consortium of Arboretum patrons, and "conducted" by the Arboretum‘s founding director, Charles S.
Sargent. The Arboretum's next serial publication was the Bulletin of Popular Information, which was first
published in 1911 in order to call attention "to the flowering of important plants and other matters connected
with them." It was mailed without charge to "anyone interested in trees and shrubs and their cultivation."




                                                                                                             5
In 1941 director Elmer Drew Merrill changed the Bulletin‘s name to Arnoldia, and under the editorship of
Donald Wyman the magazine's scope was expanded to include generalized horticultural advice, cultivar
registration and evaluation, and propagation information. Wyman's editorship coincided with his tenure as
Arboretum Horticulturist, 1935–1970. From 1970-1979, first Gordon DeWolf, Arboretum Horticulturist, and
then Jeanne Wadleigh edited the magazine.

Starting in 1979 the editor's position became a fulltime, nonhorticulturist one, with the intention of
developing a broader base of appeal and larger circulation. Before 1979 most of the writers were staff
members or volunteers. Since 1979, more and more authors from outside the institution have been
recruited to write for the magazine. Bound copies of the full run are in the library's reference section.

Arnoldia subjects include botany, horticulture, and landscape gardening with an emphasis on woody plants
hardy in temperate regions. The typical issue includes four articles, usually each of a different kind. An
ideal might include one "plant portrait," one article on Arboretum projects or collections, another on some
aspect of plant science (for instance, physiology, systematics, evolution, biogeography, pathology), and the
fourth on garden history and/or design, conservation, how plants are used and viewed in other cultures. In
addition a four-page arboretum news section is included at the end of the magazine.

The editor works with the editorial committee, freelance copyeditor and designer, the printer, and, of course,
the authors to produce the magazine. Authors span all levels of plant knowledge and involvement—from
eminent scientists to students in introductory plant courses, although the former is more common than the
latter. Technically the magazine is not "refereed" but in practice it is, by relevant specialists, usually in-
house.

Dedicated plant people—both professional and amateur, active or armchair — as well as people who simply
like to think about plants make up Arnoldia’s audience. The present circulation is 3,000 domestic and 150
foreign. Of those, 200 are subscribers and 2,700 members. Complimentary copies account for the
remaining 400 copies and include all staff.

The covers and tables of contents of selected back issues appears on our website.
http://www.arboretum.harvard.edu/programs/arnoldia/subscribe.html


Exhibits/Information
Caroline Donnelly Richardson, Manager of Horticultural Information
Kirstin Behn, Staff Assistant


Landscape Institute
John Furlong, Director
Ann-Marie Greaney-Williams, Staff Assistant/Office Manager
Laura Wilson, Staff Assistant/Registrar

On July 1, 2002 the Radcliffe Seminars Program in Landscape Design and Landscape Design History
became part of the Arnold Arboretum. The Arnold Arboretum‘s Landscape Design program provides
professional education for students who wish to pursue landscape design or landscape design history as a
career, to develop heightened awareness of the landscape, to pursue research, or to refine skills for work in
public agencies, private practices, historic preservation organizations, and planning boards. The
Landscape Design Program catalog is on-line at www.arboretum.harvard.edu/ld.htm .The program office
telephone number is 617-495-8631. Email Landscape@arnarb.harvard.edu.


Library
Sheila Connor, Horticultural Research Archivist
Mike Canoso, Bindery Volunteer
Carol David, Serials Librarian
Mary Harrison, Library Volunteer



                                                                                                             6
Joseph Melanson, Assistant Archivist
Lisa Pearson, Image Cataloger

In 1893, the year the Hunnewell Administration building was constructed, the Arboretum's first Director,
Charles Sprague Sargent, established the library by donating his personal collection of over six thousand
volumes to the Arboretum. Today the collection contains over 90,000 bound volumes. One third of the
library is housed here in Jamaica Plain, while the rest is of the collection is held at the Botany Libraries at
the Harvard University Herbaria, 22 Divinity Avenue, Cambridge, Massachusetts

The Library‘s mission is to acquire and maintain, in a secure and environmentally sound condition, a body
of literature and photographic images that supports the mission of the institution. The goal of the archive
collection is to preserve and make available materials that document the founding, development,
organization, management, and achievements of the Arnold Arboretum. The archive also serves as a
repository for materials that record the history of taxonomic research, plant exploration, and horticulture.

The library staff provides assistance with research in botany, horticulture, dendrology, landscape and
related fields.

Library WEB Page for Arboretum Staff. http://www.arboretum.harvard.edu/~LibStaff/
This page provides internal delivery of journals and plant databases that are only available via our internet
protocol address. E-mails of the site address and passwords are sent to JPStaff for desktop access. As a
resource to help navigate the Internet, the library staff regularly updates this page with plant resources that
are used in the library and recommended by Arboretum staff.

Library Catalog: Harvard's Online Library Information System, HOLLIS <http://lib.harvard.edu/>, holds
bibliographic records for the more than 6 million items that reside in 96 Harvard libraries. The holdings of
The Arnold Arboretum Horticultural Library are identified by the location listing: Botany Arboretum/JP.
Searches using HOLLIS can be made from your desktop or on library terminals.

Hours: The library is open to staff from 7am - 4:30pm, Monday-Friday. Public access is from 10am - 3pm,
Monday-Friday, and on Saturdays during Hunnewell Building hours.
Circulation: Library materials are non-circulating, however, staff members may check out library material to
their office or workspace.

Literature Searches: The library staff welcomes the opportunity to help users navigate electronic references
and resources. We also offer general library orientations, consultations, and workshops on both print and
electronic resources.

Interlibrary Loans: If you require materials from other Harvard Libraries, or outside the Harvard system, we
will obtain interlibrary loans on your behalf. Please email your requests to the library staff.

Computer Terminals: One workstation is available in the library for searches via HOLLIS, Netscape, and
Internet Explorer.

Membership / Development
Sheila L. Baskin, Membership Assistant
Jon Hetman, Development Manager
Anne Jackson, Membership Coordinator
Margaret Reilly, Membership Volunteer

The Development Department, which was created in 1994 to direct the Arboretum‘s participation in Harvard
University‘s capital campaign, is charged with all fundraising efforts for the institution, including
management of its membership program, The Friends of the Arnold Arboretum. Development is
responsible for donor cultivation, gift solicitation and processing, and stewardship. These efforts are aimed
at increasing the Arboretum‘s endowment, facilitating opportunities for individual donors to fund projects or
departments that best match their interests, and enhancing the Arboretum‘s relationship with its supporting
constituencies. In collaboration with the development resources at Harvard, the department solicits and
tracks major gifts, planned or estate gifts, corporate and foundation gifts, and matching gifts. Major donors


                                                                                                                  7
are recognized annually at a Spring Gala and are often considered for positions on the Director‘s Advisory
Board or the Visiting Committee. In addition, the department handles the Director‘s Annual Appeal for
donations from the membership, coordinates meetings of Harvard‘s Committee to Visit the Arboretum, and
produces the Arboretum‘s holiday card.

Friends of the Arnold Arboretum

For more than 50 years, the Friends of the Arnold Arboretum has served as a vital link between the
Arboretum and its professional and community constituencies. From its beginning as a group of friends and
admirers of the Arboretum‘s first director, Charles Sprague Sargent, to its current membership of more than
3,300 individuals and organizations, the organization provides financial support and encouragement for the
Arboretum and its programs. The program offers members a variety of benefits in consideration of
membership gifts.

Basic Benefits:
One-year subscription to Arnoldia
Early admission and one free plant at the Annual Fall Plant Sale
Free or discounted admission at more than 100 gardens and arboreta worldwide
Arboretum adult education course and lecture discounts
10% discount in the Arboretum bookstore
Access to the plant information hotline
Free subscription to Programs & Events

Levels of Membership:
   Individual       $35       basic benefits for one person.
   Household        $50       basic benefits for two people from the same household;
                                    two free plants at the plant sale.
    Sustaining       $100     basic benefits for two people; plant sale preview early admission; three free
                                    plants at the plant sale; plant dividend sent to home.
    Sponsor          $200      sustaining level benefits, with an additional free plant at the plant sale.
    Patron           $500      sustaining level benefits; three additional free plants at the plant sale.
    Benefactor      $1000      sustaining level benefits; five additional free plants at the plant sale.

    Organization     $150      basic benefits for three designated individuals within organization.

    Student/Teacher $20        basic benefits, excluding free plant at plant sale.


Membership hosts a plant sale each fall at the Case Estates in Weston. In addition to providing members
with a valuable benefit, the plant sale promotes good will for the institution, and its proceeds benefit the
Living Collections. Members at the Sustaining level and above receive plants through the yearly Plant
Dividend.


School Program
Nancy Sableski, Children‘s Programs Coordinator

The Children‘s Program focuses on serving elementary grade students through two school-based programs
as well as working with teachers and schools interested in incorporating studies of trees into their science
curriculum.

        The Field Studies Experiences are outdoor programs that give students an opportunity to explore
        science topics while working in small groups with trained guides. All programs take place at the
        Arboretum from 10:00 a.m. to noon. Pre- and post-visit materials help extend the visit into a
        challenging learning opportunity. Three individual experiences are available as FSE programs:
        Flowers Change in spring, Plants in Autumn: How Seeds Travel in fall, and Native Trees, Native
        Peoples in both spring and fall. Cost $4/child (Boston Public Schools are charged a $2/child fee).
        Chaperones are free.


                                                                                                               8
        Seasonal Investigations of Trees is a web-based project which supports a seasonal investigation of
        schoolyard trees with data collection activities in fall, winter, and spring. Participating classrooms
        share their findings with other classes in Massachusetts and other states. There is no cost for this
        program.

Visitor Services
Sonia Brenner, Visitor Services Assistant
Sandra Morgan Visitor Services Assistant
Sheryl White, Visitor Services Assistant

Visitor Services are provided primarily through the front desk located in the exhibit hall. Staff is available to
answer questions, give directions, etc. for the general public. The front desk serves as the Arboretum‘s
reception area; all visitors attending internal meetings should be directed to the front desk. Visitors will not
be allowed to enter the office areas of the Hunnewell Building unaccompanied by a staff member.

Other visitor resources in the exhibit hall include our permanent indoor exhibit, Science in the Pleasure
Ground, and a bookstore managed by Eastern National. Staff members receive a 10% discount on all
bookstore items. In addition, many plant questions from the phone and the web are handled by the plant
information hotline, which is staffed by volunteers on Mondays from 1-3:00 p.m. (extension 127).

Tours of the Arboretum grounds are available on request. Led by volunteer docents, grounds tours cost of
$125 for a 90-minute tour for up to 25 people walking or for a bus. Free Saturday tours are available on the
third Saturday of each month at 10:30 a.m., and on the second and fourth Wednesdays from 12:45 until
1:00 p.m. Self-guided tours are available for a minimal fee at the front desk. Maps of the grounds are also
available at this location for $1.00.


RESEARCH :
        Projects




                                                                                                                    9
INDEX: INFORMATION PERTAINING TO THE ARBORETUM (JP)
ALARM SYSTEM
                                          IMPORTANT
If for any reason you set off the alarm in one of the buildings, or are having trouble and think you may
have set off the alarm accidentally, YOU MUST CALL THE HARVARD POLICE DEPARTMENT at 495-
1212 and explain what happened.

When you call, you will need the three-digit code for the alarm you are at for the police dispatcher. These
are the only three numbers they will recognize as your alarm. These three numbers are located on the
security card that has been issued to you right next to the name of the building you are in.
Example: Hunnewell # ---Garage # --- Greenhouse # --- Library # --- (see back of security card for #)

If you do not contact the Harvard police after an alarm, they will dispatch Elite Protective to respond to the
alarm. The Harvard police do not know your personal ID number and will not accept this as proof you
should be in the building. The only numbers that they will accept are the building code numbers.

Please contact Dave Russo if there is any confusion about the alarm system or its procedures.




ANNUAL EVENTS
LILAC SUNDAY
 On Lilac Sunday garden enthusiasts from all over New England gather at the Arboretum to see one of
 the sure signs of spring and to enjoy their fragrance. Lilac Sunday, usually held on the second Sunday in
 May, is the ONLY day of the year when picnicking is permitted at the Arboretum!


PLANT SALE
The Annual Fall Plant Sale, which usually takes place in September, offers a full schedule of activities that
last from 8 a.m.–1 p.m. The day begins with a preview at 8:00 a.m for Sustaining level ($100) members
and above. At 9:00 a.m. the barn is opened to members only who may select their free plant(s) and
purchase additional plants at a 10% discount. Public Sales begin at 10:30 a.m. A Live Auction starts at
11:00 a.m. Concurrent with these activities, plant societies representing a variety of specialties sell plants,
provide information, and answer questions along "Society Row."


AUTOMOBILES
 SEE DRIVING PERMITS
 SEE PARKING

BOOK SHOP
The Book Shop in the exhibit area is not managed by the Arboretum but by Eastern National. Lois
Brown, who is part-time, is the Eastern National manager on site. When she is not available requests for
books and other shop questions can either be left in her mailbox or on her voice mail at extension 141.

BONSAI COLLECTION
This collection which includes the Larz Andersen Collection of Japanese Dwarf Trees is on display in the
Bonsai House, which is across from the Greenhouse, from mid-April through mid-November from 9 A.M. to
4 P.M. daily. During the winter months the bonsai are not exhibited, but are held in the cold storage unit at
temperatures slightly above freezing.

BOTANY LIBRARIES




                                                                                                            10
Five comprehensive, non-circulating research libraries totaling more than 260,000 volumes, are managed
collectively as the Botany Libraries and are housed in the Harvard University Herbaria which is located on
the Harvard Campus in Cambridge, Massachusetts at 22 Divinity Avenue. They are:
    Library of the Arnold Arboretum - specializes in the identification and classification of "old world"
    plants, with special emphasis on Southeast Asia. The subjects include systematic botany, floras of the
    Old World, literature on woody plants, and plant exploration.
    Library of the Gray Herbarium - specializes in botanical history, floras of the New World, and
    Linnaeana and pre-Linnean sources.
   Farlow Reference Library of Cryptogamic Botany - specializes in worldwide coverage of the
   identification and classification of fungi, mosses, and lichens.
   Economic Botany Library of Oakes Ames - specializes in materials related to economic botany,
   medical botany, ethnobotany, narcotics and hallucinogens, sustainable agriculture, Linnaeana, and
   edible and poisonous plants.
   Oakes Ames Orchid Library - specializes in worldwide coverage of materials, related to the species
   of Orchidaceae.
SEE HARVARD UNIVERSITY HERBARIA

BUSES
SEE PARKING
SEE DRIVING PERMITS

BUILDINGS AND STRUCTURES
BONSAI HOUSE
 Located in the Greenhouse complex, the Bonsai Pavilion includes a hexagonal, cedar slat-house built
 for the display of the Bonsai Collection in 1962. This structure has been renovated 2 times, in 1987 and
 most recently in 1992. On the 1987 occasion, which was the Golden Anniversary of the original gift of
 bonsai to the Arboretum, the remodeled bonsai house was dedicated to Constance Derderian, long-
 time volunteer and former Curator of the Collection.
COLD STORAGE UNIT
 Set into the hillside above the greenhouse and nursery area is a 12,600 cubic foot cold storage unit. This
 white, cinder-block building provides a frost-free environment where plants grown in containers, and the
 bonsai collection can be over-wintered.
DANA GREENHOUSES
 Located at 1050 Centre Street (but with a mailing address of the Hunnewell building) the structure
 consists of four service greenhouses totaling 3,744 square, a headhouse, an associated classroom,
 offices, cold rooms, storage areas and, on the second floor, living quarters for a night watchman.
 Officially the Charles Stratton Dana Greenhouses and named in memory of Mrs. Martha Dana Mercer‘s
 father these greenhouses were constructed in 1960/61
GARAGE
 Built in 1967, the garage consists of four bays for vehicles, a parts room, and storage rooms for
 materials and tools. Prior to the garage being built all grounds maintenance equipment and vehicles
 were stored in the basement of the herbarium addition.
HUNNEWELL BUILDING
 Designed by the architectural firm of Longfellow, Alden, and Harlow and named after its chief
 benefactor, Horatio Hollis Hunnewell, the building was completed in 1892. Known at first as ―The
 Museum.‖, the Hunnewell building contained exhibits as well as the library, herbarium, and
 administration offices of the Arboretum. In 1909 the four-story Herbarium wing along with a connecting
 hall designed by Longfellow was added on at the back. A complete renovation of the building in 1993
 strengthened the floors in the herbarium wing, upgraded all utilities, added both a handicapped entrance
 and an elevator, and inspired the redesign of the surrounding landscape. The address for the
 Hunnewell Building, the main address for the Arboretum, is 125 Arborway, Jamaica Plain MA 02130.
PAVILLION
 The pavilion in the M. Victor and Frances Leventritt Garden provides additional surfaces for flowering
 vines and is an open-air, freestanding, structure that has a shed roof and is made of gleaming stainless
 steel.
STORAGE FACILITY
 The arboretum rents space in a storage facility located in Hyde Park.



                                                                                                        11
1090 CENTRE STREET
 White, two-story, clapboard covered wood frame house also used for storage.


COMMITTEES
INTERNAL
  Administration Dept. Meeting – Monthly
   Composed of administration staff
  Arnoldia Editorial Committee
   Composed of selected Arboretum staff and outside experts. Meets at the discretion of the Editor.
  Executive Committee
   Composed of the Director, Program Directors and the Human Resources Director. Meets bi-weekly.
  Library Committee
   Composed of the Horticultural Research Archivist, selected AA staff, the Librarian of the Botany
   Libraries, and the Librarian of the Frances Loeb Library of the Harvard Design School. Meets at the
   discretion of the Archivist.
  Living Collections Committee
   Composed of members of the Living Collections staff. Meets weekly
  Manager’s Council
   Composed of all Arboretum Managers and Chaired by the Deputy Director. Meets monthly.

EXTERNAL
 Arboretum Council
  This group meets once or twice yearly and consists of three kinds of members: individuals new to the
  Arboretum who would like to learn more about its programs before volunteering the greater
  commitment required by the Director‘s Advisory Board; individuals with limited time but great interest in
  the Arboretum; and former members of the Board and the Visiting Committee.
 Director’s Advisory Board
  Established in 1996, this group of fifteen to twenty-five individuals meets through the year to provide
  counsel to the Director, recruit new volunteers, and develop strategies for raising funds for annual
  support and future programs. There are several standing committees, executive, campaign, and
  nominating as well as committees focused on specific programs.
 Visiting Committee
  The Arboretum, like other schools and institutes at the University, has a Visiting Committee. Harvard‘s
  Board of Overseers appoints this group of individuals, which includes horticultural and botanical
  scientists, educators, and long-time friends of the Arboretum. The intent of the Committee is to review
  the workings of the Arboretum and report back to the Board of Overseers with their findings on the
  programs and progress of the organization. Meets every 18 months.


CASE ESTATES
The Case Estates of the Arnold Arboretum are the result of bequests made by Marion and Louisa Case in
1942. Between 1909 and 1942, Marion Case created Hillcrest Gardens, a fruit and vegetable farm
operated to "provide summer employment and practical education for local youth." During World War I
and into the 1930s, Hillcrest Gardens produced fruit and vegetables that were delivered by bicycle to local
homes and sold at below-market prices from a produce stand. The Gardens flourished until the late 1930s
when a hurricane destroyed many of the specimen trees and orchards. In 1944, at the time of Marion
Case's death, Hillcrest Gardens was given to the Arnold Arboretum of Harvard University. Located at 135
Wellesley Street in Weston, the Case Estates is about ten miles west of Boston and one mile from the
Weston town center.
 SEE DIRECTIONS

COURSES AND EVENTS
The Arboretum offers many courses and symposia, and also holds special events. A complete listing can
be found in the current course brochure, which is published in the spring and fall.
 SEE ADULT EDUCATION




                                                                                                         12
CREDIT CARDS FOR BUSINESS USE
 There are two different credit cards available to staff members:
 The American Express card is used specifically for travel related purchases while on University business.
 The MasterCard purchasing card (commonly known as the P-Card) which is used for University related
 purchases only.
 Please speak with your supervisor to determine if either of these cards is appropriate for your use.
 Detailed information regarding these cards can be obtained from the Financial Office.

DRIVING DIRECTIONS: TO THE ARNOLD ARBORETUM
From Boston and Cambridge
  Take Storrow Drive to the Fenway/Park Drive exit. At the top of the ramp, follow signs to the Riverway,
  which becomes the Jamaicaway and then the Arborway. Follow signs to the Arnold Arboretum, located
  at the junction of the Arborway (Rte. 203) and Centre St. (Rte.1)
From Route 95/128
  From either the North or the South, exit onto Rte. 9 east. Follow Rte. 9 for 7 miles to the Riverway. Exit
  to your right onto the Riverway (Rte. 1 South) toward Dedham and Providence. Follow signs along the
  Riverway, Jamaicaway and Arborway to the Arboretum, located at the intersection of Centre St. (Rte. 1)
  and the Arborway (Rte. 203).
From the Southeast Expressway (Rte. 93)
  From either the North or South, take Exit #11 (Granite Ave./Ashmont) onto Rte. 203 West. Follow Rte.
  203 through Dorchester, past Franklin Park to the Arnold Arboretum. The Arboretum is on your left just
  beyond the Forest Hills Subway Station. At the rotary (near the western edge of the grounds) turn left at
  the lights, go around the rotary 360 degrees onto Rte. 203 in the opposite direction. The main gate will
  be on your right, 50 yards beyond the rotary.
    SEE ALSO
      PUBLIC TRANSPORTATION

DRIVING DIRECTIONS: TO THE CASE ESTATES
 From the Massachusetts Turnpike (Route 90) from the east
  Take exit 14 for 95/Route 128 north. Follow 95 north to exit 26 (Weston/Waltham, Route 20 west).
  Follow Route 20 west for one mile, and then take a left at the first stoplight onto School Street. At the
  first "Y" intersection, bear right onto Wellesley Street. The Case Estates is less than a mile farther, on
  the right. Watch for signs directing you to the Plant Sale and the parking field.
 From the Massachusetts Turnpike (Route 90) from the west
  Take exit 13 (Route 30/Natick). Go east on Route 30 for about five miles, then turn left at the third
  stoplight onto Wellesley Street. The Case Estates is one mile farther on the left just beyond Regis
  College. Watch for signs directing you to the Plant Sale and the parking field.
 From Route 128/Interstate 95:
  Take exit 26 (Route 20 west). Go west on Route 20 for about one mile to the first stoplight, then turn left
  onto School Street. At the first "Y" intersection, bear right onto Wellesley Street. The Case Estates is
  one mile farther on the right. Watch for signs directing you to the Plant Sale and the parking field.

DRIVING PERMITS
 These permits are available for persons with impaired mobility on weekdays only from 10:00 A.M. to 3:00
 P.M. The driver‘s license is exchanged for the driving permit. The permits are located at the reception
 desk in the exhibit hall. The speed limit in the Arboretum is 5-10 miles per hour.

ENDOWED GARDENS, RESTORATIONS, AND EXHIBITS
Eleanor Cabot Bradley Garden of Rosaceaous Plants
 This garden, which is in the southeastern corner of the Arboretum‘s grounds, is adjacent to the Forest
 Bradley Hills Gate and lies between the Arborway and the Arboretum‘s ponds, was dedicated on June 2,
 1985. Eleanor Cabot Bradley was member of the Committee to Visit the Arnold Arboretum for 20 years,
 from 1961 – 1981. The inscription on the granite bench that overlooks the garden describes Mrs.
 Bradley‘s as ―a wise and generous counselor‖ and at the dedication it was said that ―This garden is a
 testament to the dedication of Eleanor Cabot Bradley; friend, counselor, benefactor, she has sustained a
 family interest in advancing our knowledge of plants for the benefit and enjoyment of man.‖




                                                                                                           13
Linda J. Davison Rhododendron Path
 This garden was the result of a memorial trust given by Terence Colligan in memory of his wife, Linda J.
 Davison in 1990. Landscape architect Julie Messervy worked with the Donald B. Curran company of
 Ipswich to create a beautiful Rhododendron dell at the foot of Hemlock Hill beside Bussey Brook.
 Boulders and tree trunks were woven into the landscape to stabilize and define the banks of the brook and
 created contemplative sitting areas and a bridge sensitive to Olmsted‘s design. Maurice Sheehan, working
 foreman of the grounds crew supervised the project and designed the ―hen‘s tooth‖ puddingstone wall
 where Bussey Brook passes under Hemlock Hill Road.

M. Victor and Frances Leventritt Garden
 The four-acre site, located adjacent to the Dana Greenhouses and Larz Anderson bonsai collection, is
 devoted to plant species difficult to site or care for elsewhere at the Arboretum. These plants include
 climbing vines requiring support on walls or trellises, and plants of small stature, slow growth rate, or
 specific soil requirements. Created 2002 by the prize-winning landscape architecture firm of
 Reed/Hilderbrand Associates, in collaboration with Maryann Thompson Architects, construction of the
 Garden has been made possible by the generous gift of Mrs. Frances Leventritt, in memory of M. Victor
 Leventritt, Harvard ‗35.

Peters Hill Restoration
 This restoration, which included the planting of over 300 trees and shrubs and returned the hilltop to a
 condition consistent with Frederick Law Olmsted‘s vision of scenery in the naturalistic style took place in
 1999. Funded by employees of Hill, Holliday, Inc., the restoration honored the company‘s founder and
 chairman, Jack Connors.

Science in the Pleasure Ground, Scale Model of the Arboretum.
 The eight-by-sixteen-foot scale model of the Arboretum, complete with detailed vignettes depicting the
 history of the land and people was funded by a generous gift from Mr. And Mrs. Louis J. Appell, Jr.

E-MAIL
 The Arboretum uses an e-mail server managed by the Harvard Department of Organismic and
 Evolutionary Biology in Cambridge. To set up a new e-mail account, fill out the form at
 http://www.oeb.harvard.edu/files_computing/email_account.htm

 A vacation message may be requested at
 http://www.oeb.harvard.edu/files_computing/vacation_message.htm

 There are two staff mailing lists: ―jpstaff‖ consists of all staff in Jamaica Plain; ―aastaff‖ consists of all
 Jamaica Plain staff and Arboretum staff off-site.

 Presently, the Arboretum does not support off-site access to e-mail. If you need remote access, please
 see your supervisor.

EMERGENCIES:
 EMERGENCY EVACUATION PROCEEDURES

   In case of any alarm follow the evacuation procedures.
     Leave the building immediately.
     Assemble at the designated meeting spot, which is across the road from the front of
      the building.
     Check in with the safety monitor for your floor. If you cannot locate your safety
      monitor see Dave Russo or Sheila Connor.
     Do not return to the building for any reason unless instructed to do so by your safety
      monitor.




                                                                                                                  14
                Safety monitors by floor
                Basement: Susan Hardy Brown, Dave Russo
                 st
                1 Floor   Kirstin Behn, Pam Thompson
                 nd
                2 Floor Laura Brogna, Dave Russo
                 rd
                3 Floor Sheila Connor, Dave Russo
                 th
                4 Floor   Frances Maguire, Sheryl Barnes
                4s        Kyle Port, Jon Hetman

EMERGENCY EVACUATION TRAINING
 All employees will be trained for emergency evacuation of the building. Copies of the evacuation
 procedure handbook are located in the offices of the safety monitors. Please feel free to review these at
 any time.

EMERGENCIES ON THE GROUNDS
 If immediate help is required, call 911, unless you are using a cell phone. To reach the Boston Police
 from a cell phone you must dial 617-343-4911. Explain who you are, where you are, and the location
 and nature of the incident. Write down as much information about the incident as you can (use incident
 report forms in the exhibit hall desk). Include name and phone number of person reporting or involved in
 the accident, the nature of incident, time, and location. The original should be filed in the Incident File,
 which is kept at the reception desk in the exhibit hall. A copy should be made for Caroline Richardson.

   If the situation does not require immediate response record the details and leave the information for
   Caroline Richardson. For example: someone may report an incident that took place 2 or 3 days
   previous.

OTHER EMERGENCIES
 For flooding, loss of electricity, problems with the elevator, and damage such as broken windows and
 doors and other serious emergencies to any of the buildings contact:

        David Russo       During the work day Ext. 128 or CELL PHONE 617-293-6401
                          At all other times CELL PHONE 617-293-6401, if no reply within 15 minutes call
                          Dave‘s HOME PHONE 781-581-2481

        If David Russo is on vacation, or unavailable please contact:

        Sheila Connor       Ext. 111         HOME PHONE         781-925-3102
        Frances Maguire     Ext. 101         HOME PHONE         781-659-4632


FELLOWSHIPS AND AWARDS
 DELAND AWARD FOR STUDENT RESEARCH
  In 1987, a generous bequest from the estate of F. Stanton Deland, Jr. Harvard Class of 1936,
  established the Deland Award for Student Research. Funds are available to support research by
  graduate and advanced undergraduate students working on the comparative biology of woody plants.
  Research may include developmental biology, physiology, genetics, reproductive biology, or ecology.
  For eligibility and conditions as well as application procedures please request information from the
  Director.

 KATHARINE H. PUTNAM RESEARCH FELLOWSHIP
  Established in 1998 by George and Nancy Putnam, in honor of Mr. Putnam‘s mother, an accomplished
  horticulturist and long-time supported of the Arboretum.

 MERCER RESEARCH FELLOWSHIPS
  A portion from the income from the bequest of Martha Dana Mercer, which also enabled the construction
  of the Dana Greenhouses, is applied to bringing scholars to the Arboretum. Candidates may be
  undergraduates, predoctoral students accepted in the Graduate School of Arts and Sciences, or
  postdoctoral students.



                                                                                                             15
  Fellowships awarded from the Mercer and Putnam Funds for Advanced Study and Research are open to
  individuals engaged in research or study using the collections of the Arnold Arboretum. These
  Fellowships and related Associate Appointments encourage and support advanced research and study
  using the library, herbarium, and living collections of the Arboretum including its landscape and natural
  areas. For a description of the qualifications and terms of appointment as well as the application
  procedure please contact the Director.

FIRE
 IN THE BUILDING
  Any employee who smells smoke, or sees smoke or fire should pull the nearest fire alarm and
  immediately evacuate the building.

 ON THE GROUNDS
 Any employee who sees smoke or fire should call 911, give directions to the nearest gate and be
 prepared to meet and direct the fire trucks to the site of the fire. Julie Coop, or Steve Schneider should
 be informed as soon as possible.

 Often the smell of smoke is either reported to the staff or noticed by the staff. Every incident is
 investigated to locate the source of the smell before calling 911. In many cases however no source can
 be discovered on the grounds.

FORMS
 UNIVERSAL EXPENSE FORM appendix xx
 Universal Reimbursement Form
     At the Arnold Arboretum we maintain centralized control over all reimbursements. We require
 reimbursees to complete the Universal Reimbursement Form, attach all receipts and forward the
 completed form to their manager for approval. Once their manager has signed the Universal form, he/she
 forwards it (along with all receipts, no matter how small) to our Financial Office where it is entered into
 Web Voucher Reimbursement by Donna Barrett. All of our expense reports are then approved online.
 Once the reports are approved, individual receipts that are less than $75 are detached from the report and
 filed locally. The total amount of these receipts is noted on the Universal Form, and the forms are then
 forwarded to Travel. Our users should contact Frances Maguire,X101 with any questions about local
 policies or process‖ or Donna Barrett, x105.

 WEEKLY TIME SHEET appendix xx
 VACATION OR PERSONAL TIME REQUEST appendix xx

FRIENDS OF THE ARNOLD ARBORETUM
 SEE DEVELOPMENT DEPARTMENT

GATES (shown on map)

GATE KEYS
 One key opens all of the vehicular gates. If you intend to work late you must obtain a key in order to lock
 the parking lot gate. Keys may be obtained from Julie Coop.

GROUNDS POLICIES
 General rules for use of the grounds include:

 Picnicking is allowed only on Lilac Sunday.
 Dogs must be leashed and picked up after.
 Driving permits are issued only to the handicapped and elderly.
 Flower picking is not allowed, but visitors may pick up plant material such as cones that are on the
   ground.
 Damaging plant material may incur a $50.00 fine.
 Bicycling is on paved roads only


                                                                                                              16
HARVARD UNIVERSITY HERBARIA
 Located at 22 Divinity Avenue on the Harvard Campus in Cambridge, Massachusetts, the Harvard
 University Herbaria, with approximately 5 million specimens of plants and fungi, rank eighth in the world in
 number of specimens. Included in the Herbaria are what were once seven separate herbarium collections:
 the Herbarium of the Arnold Arboretum, the Economic Herbarium of Oakes Ames, the Oakes Ames
 Orchid Herbarium, the Farlow Herbarium, the Gray Herbarium, and the New England Botanical Club
 Herbarium. With the construction of a new herbarium building on Divinity Avenue in 1954, the collections
 of the Gray Herbarium and Arnold Arboretum, with the exception of the cultivated plants of the Arnold
 Arboretum which remain in Jamaica Plain, were brought together.

HOURS OF OPERATION
 Arboretum
  The grounds of the Arboretum are open, free of charge, to the public from dawn to dusk 365 days of the
  year. There are several voluntary contribution boxes located on the grounds.

 Charles Stratton Dana Greenhouses
  Closed to the public. However, the Greenhouse complex is open to public from 7:30 a.m. - 4:00 p.m.

 Hunnewell Building
  Year round the building is open 9:00 A.M. to 4:00 P.M. on weekdays, 10:00 A.M. to 4:00 P.M. on
  Saturdays, and Noon to 4:00 P.M. on Sundays. The Building is also closed on all major holidays.

 Library
  The library is open to staff from 7am - 4:30pm, Monday-Friday. Public access is by appointment from
  10am - 3pm, Monday-Friday.

INTERNS
 SEE
 PROGRAMS, ISABELLA WELLS HUNNEWELL INTERNSHIPS

IT
 Desktop Applications
  Staff PCs come with Microsoft Office Pro ‘97 (Word, Excel, PowerPoint, and Access), Eudora, Netscape,
  Microsoft Internet Explorer, and McAfee VirusScan. If you have other software needs, please speak
  with your supervisor. Please do not load software on an Arboretum computer without first speaking to
  your supervisor. University policy prohibits the use of any unlicensed or illegally copied software. The
  more software that gets loaded onto a pc, the more likely there will be problems.

 Network
  The Arboretum network consists of desktop computers, servers, printers, and an Internet connection via
  Harvard University. The network stretches to the Greenhouse from the Hunnewell Building via a fibre
  optic cable. We have servers for sharing files, BG-BASE, printing, e-mail, and the Arboretum and ICLS
  websites. Most staff have accounts on at least two servers. One is SARGENT, the Novell NetWare
  server, where they share files, print, and access BG-BASE. The other server is for e-mail. Users have a
  different account on each server.

 Printing & Scanning
  Many computers have their own local printers. Networked printers, which are generally faster and offer
  more flexibility (paper size, envelopes, color, etc.), are located on most floors in the Hunnewell Building
  and Greenhouse. A PC connected to a flatbed scanner and a 35mm slide scanner is also located on
  level 4S. The ―Scanner PC‖ has Adobe Photoshop and Illustrator.

 Viruses
  Viruses have become increasingly common and can cause serious problems with individual computers
  and the entire network. The primary way viruses ―infect‖ computers is via e-mail attachments. If you
  receive ANY e-mail attachments that you do not expect, please do not click on them or try to open them.
  If you have received a suspicious e-mail, please contact Andrew Hubble.



                                                                                                            17
LABORATORY OF PLANT ANATOMY AND MORPHOLOGY
Furnished with state-of-the-art equipment such as a multi-magnification dissecting microscope with a
camera and drawing tube, a programmable automated tissue processor, a programmable automated
tissue strainer and a compound microscope with a camera and drawing tube this laboratory is located in
the basement of the Dana Greenhouses.

THE LANDSCAPE INSTITUTE AND LANDSCAPE DESIGN HISTORY PROGRAM OF
THE ARNOLD ARBORETUM
The Arnold Arboretum acquires the Radcliffe Seminars Program in Landscape Design and Landscape
Design History on July 1, 2002. This internationally known program, founded within the Radcliffe Seminars
in 1966, provides professional education for students who wish to pursue landscape design or landscape
history studies. It is geared to adult, part-time learners. Students can take classes based on personal
interest or can pursue a professional certificate, which has formal requirements. Faculty are working
professionals and independent scholars. Classes for the 2003-2004 academic year will be held at the
Cronkhite Graduate Center, located at 6 Ash Street in Cambridge. John Furlong is director of the
Landscape Design Program. His office as well as that of the administrative staff of the program is also
located at the Cronkhite Graduate Center.

LARZ ANDERSEN COLLECTION OF JAPANESE DWARF TREES
―The dwarf trees that make up the Larz Anderson Collection were imported into the United States by the
Honorable Larz Andersen in 1913, upon his return from serving as ambassador to Japan. While the
plants are not the oldest bonsai in the United States, they have probably been under cultivation in North
America longer than any other bonsai alive today.‖ Peter Del Tredici, Curator, Bonsai Collection. In 1937,
after her husband‘s death, Isabel Weld Andersen, widow of Larz Andersen, donated thirty bonsai to the
Arboretum from the collection as a memorial to Charles S. Sargent. In 1949, following Isabel‘s death, 9
plants, the remainder of the Anderson Collection, were given to the Arboretum. Fifteen plants remain from
the original 39.
SEE ALSO BONSAI COLLECTION
         BONSAI HOUSE

LOST AND FOUND
Lost and found items are placed behind the reception desk in the exhibit hall. A list of lost and found
items is also kept on file. Visitors may leave their phone number and a detailed description of the item
that has been lost.

LUNCH ROOMS
 Staff members have a choice of several places to eat as well as to store their edibles. There is a
 lunchroom with a coffee maker, refrigerator, microwave and convection ovens, and a snack dispenser
 and soda machine in the basement. On the first floor there is also a refrigerator and microwave in the
 small kitchen adjacent to the lecture hall. The table in the atrium provides a place to eat on the first floor.
 There is also a lunchroom with coffee maker, a microwave, toaster and refrigerator on 4s. The garage
 has a coffee maker and microwave oven. There is a patio area adjacent to the back door that is a
 favorite spot for lunches during warm weather.

MAIL
OUTGOING
 Harvard‘s policy is that University mail facilities are not to be used for personal mail. Only mailroom
 personnel -- Sheila Baskin, James Papargiris, Kirsten Ganshaw, and Karen Pinto - have access to the
 postage machine. Please leave all mailroom supplies such as tape/tape gun, phone directories, zip
 code books in the mailroom.

Federal Express
 Complete the Federal Express Airbill. These forms are available in the mailroom. You are the person
 responsible for calling Fedex for pick-up at the front desk. Remember to provide your account coding.
 Mailroom personnel will then calculate a regular weight (dimensional weight if it is an odd size) and enter
 this information onto the airbill. If there is nobody available to do this, you use the freestanding scale in



                                                                                                              18
   the mailroom for regular weight. To calculate dimensional weight you must measure the package and
   multiply length x width x height and then divide by 194. The resulting answer is the dimensional weight.
   The weight figure (whether actual or dimensional) should always be recorded on the airbill. Please put
   the Sender‘s Copy of the airbill in Donna Barrett‘s mailbox for accounting purposes with notation of
   where to charge.

 United Parcel Service
  If you wish to a letter/package to be picked up by UPS today, please leave your letter/package (code
  number attached) in the mailroom no later than 2:00 P.M. Also, please fill out a Mailing Information
  Form providing all necessary information for mailing and accounting purposes.

 United States Postal Service
  Please enter your mail code and write your name under the return address on all mail you send out.
  Outgoing mail should be in the mailroom no later than 11:30 A.M. Note: Beyond this time, if you need
  postage put on any mail that you are willing to take to a post office or mailbox yourself, please see
  mailroom personnel.

 INCOMING
   The incoming mail is handled by either Sheila Baskin or Donna Barrett, if neither is available Karen Pinto
   handles the distribution of the mail into staff mail boxes which are located on the first floor atrium near
   the fax machine and the copier.

DEPARTMENT MAIL CODES

Description:              Code:

General Administration 110
Library                     113
Arnoldia                    116
Facilities                  130
Development                 190
Membership                  193
Landscape Institute         271
Living Collections Admin. 230
Grounds Maintenance         232
Greenhouse                  234
Plant Records               236
Education Administration 270
Adult Education             273
Children‘s Program          276
Interpretive Services       278
ICLS                        313
Putnam Fellows              331
NSF Grant                   400
Visitor Services(HortInfo.) 465
Public Relations            466
National Park Service       413
Bookstore                   471
Plant Sale Sunday           479
Conservation Library Col. 483
Other Publications          490
Plant Information           491


PARKING
 Business Appointments
  Visitors with appointments may park inside the gate in front of the Hunnewell Building.



                                                                                                           19
 Disabled visitors
  On weekdays only, from 10:00 a.m. until 3 p.m. special passes are available for disabled visitors to tour
  the grounds. The driver must exchange their driver‘s license for the pass. During peak visitation the
  number of passes and length of time a pass may be used may be limited. SEE DRIVING PERMITS
 School groups participating in Arboretum programs
  School groups will receive instruction to park in the bus parking spots located near the front of the
  building. Special permission is needed to park elsewhere on the grounds.
 School groups not participating in Arboretum programs
  Arrangements to park near the Hunnewell Building must be made in advance by the school. They will
  not be allowed to drive through the grounds though it is understood that they will have to drive to the
  ponds to turn around (preferably with a staff person on board when one is available).
 Staff
  SEE PARKING CZAR
       PARKING LOT
 Students
  Weekdays, either during the day or in the evening, students taking Arboretum courses are allowed to
  park inside the gates. The main gate will not be opened for weekend courses. The Dana Greenhouse
  gate will be opened for all classes (weekend, weekday, day or evening) that are held in the greenhouse
  classroom. Parking at the greenhouse is allowed in only the designated spaces.
 Tour buses
  Unescorted tour buses are not allowed. Arrangements must be made in advance to have a tour guide
  accompany them through the grounds. Docent led tours cost $125.00 per bus and last 90 minutes.

PARKING CZAR
  The Director also holds the title of Parking Czar. This is a very important position, possibly even more
  important than that of the directorship.

PARKING LOT
  This is where the Parking Czar reigns. Because there is limited space within the parking lot many staff
  members are required to park in front of the building. Current policy on the distribution of parking
  spaces within the lot follows a system of seniority. When a parking space becomes available it is offered
                                                                                                   nd
  first to the staff member with the longest service, if refused the space is then offered to the 2 longest
  and so forth. However, the Parking Czar is the final arbitrator.

PLANT INTRODUCTION, PROMOTION, AND DISTRIBUTION PROGRAM (PIPD)
 Established in 1996, each year this program distributes small quantities of scions and cuttings of plants of
 particular merit to nursery professionals or professional horticulturists who can then propagate plants for
 trial and eventual sale to the gardening public.

PLANTS
 PLANT ACCESSION NUMBERS
  Upon arrival at the Arboretum every plant (or seed, cutting, etc.) is given a number that is known as its
  accession number. For the first 45 years plants were numbered sequentially from 1 (the first plant) to
  23000; in 1917 the accessioning system was changed to a number-year unit. Thus the number 443-26
  would be the 443rd plant (or group of plants) received in 1926. If the accession number covers more
  than one plant then letters that come after the number e.g. 11440-A and 11440-B designates the
  individual plants.

 PLANT DIVIDEND
  Each year a plant dividend is distributed.

 PLANT IDENTIFICATION
  Visitors may drop off fresh plant material for identification by the plant information volunteers only on
  Mondays from 1-3:00 p.m.

 PLANT INFORMATION HOTLINE



                                                                                                              20
  Plant information volunteers answer telephone inquiries about woody plants on Mondays 1-3:00 p.m. at
  extension 157. Inquiries about plant pests and diseases are directed to the Massachusetts Horticultural
  Society‘s Walk-in Plant Clinic at Elm Bank in Wellesley (617-536-9280) Questions about herbaceous
  plants are directed to the Massachusetts Horticultural Society Garden Line (781-235-2116) available M,
  W, and F 10-2:00.

 PLANTS GROWN AT THE ARNOLD ARBORETUM
  The Arboretum publication Inventory of Living Collections is an alphabetical listing by genus, species,
  infraspecific taxon, and cultivar name of the current living collections. The collection consists primarily of
  trees, shrubs, and woody climbers of Eurasian and North American origin and represents a
  comprehensive sample of the ligneous plants of the North Temperate Zone.

POISONOUS PLANT CALLS
 Occasionally the Arboretum receives calls about poisonous plants. Because the Arboretum does not
 employ a toxicologist, we cannot act as an authority on poisonous plants. All calls regarding this topic
 should be referred to the Poison Control Center at 617-232-2120. We will not attempt to identify
 poisonous plants or fruits.

PLACES (shown on map)
 BUSSEY HILL
 ELANOR CABOT BRADLEY GARDEN OF ROSACEAOUS PLANTS
 M. VICTOR AND FRANCES LEVENTRITT GARDEN
 MESA, The
 NURSERIES
 PETERS HILL
 RHODODENDRON DELL
 SOUTH STREET TRACT
 WALTER STREET TRACT


PROGRAMS
 ADULT EDUCATION
  Courses for adults are offered in botany, horticulture, and landscape history and design. Over 100
  classes are offered year-round on daytime, evening, and weekend schedules. Classes may be multiple
  or single session and class size is determined by format (workshop vs. lecture). Horticulture courses
  focus on specific Arboretum collections and are responsive to audience interest in particular plant
  groups, new plants, and methods of propagation, design, and maintenance. Classes in botany provide
  basic information (Plant Systematics, Introduction to Botany) as well as introductions to more specialized
  topics (Fruit and Flower Morphology, Conservation Biology). Design courses focus on plant materials
  and landscape horticulture, and seek to bring students and practicing landscape architects together with
  the Arboretum staff and collections.

 APPRENTICE PROGRAM
  Begun in 1990, the apprentice position is a yearlong program that is designed to provide hands-on
  experience in all aspects of the development, plant records, and maintenance of the Arnold Arboretum‘s
  living collections.

 CHILDREN’S EDUCATION
  Children's programs serve elementary classrooms with Field Study Experiences (FSE) and Seasonal
  Investigations of Trees. Beginning in 1990, the Arboretum expanded this outreach to include teacher-
  training programs designed to improve science instruction in local elementary schools. For information
  about FSE or Landscape Explorers, contact Children‘s Education Coordinator at Ext. 163.

 DOCENTS
  Arboretum docents are volunteers who lead adult group tours through the Arboretum grounds. As tour
  leaders, docents are asked to provide 90-minute guided tours for garden clubs, special interest groups,
  and the public. Tours will include some history and natural history as well as horticultural information



                                                                                                             21
 about the significant trees and shrubs within the living collections. Docent training, as well as some
 independent research about the Arboretum, are prerequisites for individuals interested in participating in
 this program.

ISABELLA WELLS HUNNEWELL INTERNSHIPS
  The Living Collections department of the Arnold Arboretum offers a summer internship brings 12 to 15
  trainees each spring and summer to work alongside staff in propagation, ground maintenance, and plant
  records for a two-to-six month period. Trainees are required to attend classes taught by Arboretum staff
  and outside instructors in horticultural maintenance, woody plant identification, landscape design, and
  propagation that combines practical hands-on training in horticulture with educational courses.
  As part of the training program, Interns are required to take three courses (multiple sessions):
  Woody Plant Identification, Cultural Maintenance of Woody Plants, and Plant Propagation.
  Additional lectures and field trips to gardens and historic landscapes are also required. Interns
  are eligible to audit courses in the Arboretum's Adult Education program on a space-available
  basis. Download a copy of the 2001 curriculum.

 Interns will receive the majority of their training in their home department (grounds, nursery, or
 plant records) during the course of the summer. They will also rotate into one other department
 for at least one two-week period.
 Descriptions of the three different departments of the living collections are:
 Grounds Maintenance: Our living collections include many mature shrubs and trees planted over large
 expanses of grass and meadow. Working with the permanent grounds maintenance staff, summer
 interns will weed, mulch, mow, plant and prune, and perform other horticultural tasks. They will also
 participate in renovation and/or hard construction projects as needed.

 Dana Greenhouses and Nursery: The Dana Greenhouses and Nursery is where all Arnold Arboretum
 plant material is propagated and maintained until planted on the grounds. Interns will assist in watering,
 weeding, mulching, potting, propagating softwood cuttings, and other maintenance work as required.
 Applicants should have experience in woody plant propagation or greenhouse operations.

 Plant Records: Curation of the living collections is a fundamental part of the Arboretum's mission;
 detailed plant records have been kept since 1872. Interns will assist the curatorial associates in the daily
 tasks required to maintain these records, activities including field-checking plants, labeling,
 mapping, collecting herbarium specimens, and data entry. Applicants should be familiar with woody
 plants, preferably through formal coursework, and have some experience with computers.

MEMBERSHIP
 Friends of the Arnold Arboretum
 SEE DEVELOPMENT DEPARTMENT

VOLUNTEER
 Volunteer opportunities include
    Field Studies Experience (FSE) Program guides
    Docents
    Various offices jobs
    Greenhouse (only 6 positions with a long waiting list.)
    Library

PUBLIC TRANSPORTATION TO THE ARNOLD ARBORETUM
Take the Orange Line to the Forest Hills Station. The Arboretum's Forest Hills Gate is a one-block walk
northwest along the Arborway from the station. Refer to the map of the MBTA subway. You can also take
#39 bus to the Monument stop in Jamaica Plain. From there, walk five blocks south along Centre St.
(Rte.1) to the intersection with the Arborway (Rte. 203). The Hunnewell Building is located inside the Main
Gate.
  SEE ALSO
   DRIVING DIRECTIONS




                                                                                                           22
RESTAURANTS
 Jamaica Plain center, which is within walking distance, has a variety of good, relatively inexpensive
 restaurants. Also within walking distance, on the corner of South and Custer Streets, is a health food
 store that has takeout as well as groceries.

ROADS AND PATHS (shown on map)
 Beech Path
 Bussey Hill Road
 Conifer Path
 Hemlock Hill Road
 Linda J. Davison Rhododendron Path
 Meadow Road
 Peters Hill Road
 Valley Road
 Willow Path

SECURITY CODES
 Each staff member is issued a unique 3-digit security code that is used in combination with a master code
 to access one or more of the buildings or internal areas. While all staff have access to the Hunnewell
 Building, not all staff has access to all buildings or all areas.

 Garage: Selected staff within living collections have a code to access the garage when it is locked.
 Greenhouse: Selected staff within living collections and education have access the greenhouse.
 Hunnewell Building: All staff have access. The security code is necessary at all times to gain entrance
 to the building through the basement door, the back door that opens onto the loading platform, or the back
 door that leads to the back basement, or workshop.
 Library: Library staff have access.
 PLEASE NOTE:
 Between the hours of 6:00 p.m. and 5:00 a.m. your personal code will not work on the building locks.
 During these hours you must use an I.D. card, either your Harvard I.D. or a security card issued to you by
 Dave Russo. YOU WILL NOT BE ABLE TO ENTER THE BUILDING DURING THESE HOURS
 WITHOUT YOUR CARD.

 If you should have any questions regarding access codes or the procedures that need to be followed,
 please contact Dave Russo at Ext. 128 or by cell phone at 293-6401.

SUPPLIES
 Most general office supplies are kept in stock in the fourth floor copier room and replenished as needed.
 Supplies kept in this room are for daily use and should not be taken in bulk. If you need a large amount of
 an item or if you need an item that is not in the stockroom, please place an order through Donna Barrett.
 Common supplies kept on hand are shown on appendix 8.

TELEPHONE
 The Arboretum‘s telephone number is 617-524-1718. The Arboretum phone system has an automated
 attendant that will direct calls appropriately. From 9:00 A.M. to 4:00 P.M. a receptionist is available to take
 calls. Personal long distance telephone calls charged to Harvard University are not permitted.

TOURS
 The Arboretum offers public and arranged tours. Free, public tours take place throughout the year (except
 Dec. and Jan.) on a selected Saturday (usually the third Saturday of the month). Tours start at the
 Hunnewell Building at 10:30 A.M. and last approximately one and half-hours. Arranged tours are
 coordinated by Visitor Services, ext. 100. Arranged group tours accommodate 25 people walking or a
 busload (supplied by the group), lasts for 90 minutes, and cost $125.

Tours of the landscape, including free Saturday tours, focus on plant exploration, native flora, and
landscape design history, and other botanical and landscape themes. The tours are led by both staff and



                                                                                                               23
 volunteers, and are often customized to the needs of the elderly, children, university groups, plant
 societies, and other special audiences. Each volunteer docent participates in a comprehensive training
 program that introduces them to the history, purpose, and living collections of the Arboretum.


TOURS, SELF-GUIDED
 There are several Arboretum publications, including a Map & Guide to the Living Collections, a guide to
 Centenarian Trees and Shrubs, and a guide to the Bradley Collection of Rosaceaous Plants that enable
 visitors to navigate the grounds.

                               From Working @ Harvard Web Site for Harvard Staff and Faculty

VISITORS
 SEE ALSO
   GROUNDS POLICY
   PARKING
   LOST AND FOUND

VOLUNTEERS
   Since 1970, when a formal program was established to prepare for and assist in the celebration of the
   Arboretum‘s 1972 Centennial, the institution has had the generous support of a dedicated group of
   volunteers. While many of the volunteers assist with event- based programs or annual projects, others
   volunteers have developed a long-term association with one, or sometimes even two departments.
   Because they are so much a part of these departments we have included them in the list of personnel.

 SEE ALSO

WEEKEND AND HOLIDAY ACCESS

 GREENHOUSE
  Although closed to the public, the Dana Greenhouses are open and operational 7 days a week, with a
  common workday of 7:30 - 4:00. There is limited staff present on the weekend. Holiday hours are flexible
  and should not be counted upon to match normal work hours. There are separate alarms for the Dana
  Greenhouse, Bonsai as well as the Cold Storage building. Selected staff have access to the greenhouse
  area.

 THE HUNNEWELL BUILDING
  On weekends from March 1 to October 30 the Hunnewell Building is open from noon to 4:00 p.m.; from
  November 1 to February 28, weekend hours are from 10:00 a.m. to 2:00 p.m. If you are working in the
  building during these hours you must sign in on the dry erase board by the alarm keypad in the
  basement when you arrive and remove your name when you leave. If you enter the building outside of
  the regular weekend hours, or on holidays, you must also sign in and out, and you also may be
  responsible for both disarming and closing up and alarming the security system.

WORKING LATE
 Staff members are more than welcome to work after hours, but they will assume the responsibility of
 closing and alarming the Hunnewell Building

STEP-BY-STEP INSTRUCTIONS ON HOW TO CLOSE AND ALARM THE HUNNEWELL BUILDING
Closing the Hunnewell Building is a very easy and simple thing to do. The whole routine usually takes
about 5 minutes if you follow this routine:

1. Page the building to find out if anybody is left.




                                                                                                           24
     There have been times when somebody has alarmed the building, yet failed to page to make sure that
     there were still not others around. The page is hard to hear in the herbarium, library stacks, the back
     office on the first floor, and the wood shop. It isn‘t fun getting up out of your desk and all of a sudden
     the alarm goes off and you have to disarm it and call Harvard PD to tell them it was a false alarm. So,
     always page and check to make sure you in fact are the last person.

2. Check all floors
     Starting at the top and turning off lights as you go (some lights such as those in the bathrooms require
                                                                                                      th
     further checking) begin on 4S (make sure the coffeepot is turned off); loop around to the 4 floor
     administration area. Close the door leading from the elevator hallway into the administration area and
     the door leading from the administration area to the central stairway and hall. Descend the central
                    rd
     stairs to the 3 floor. Check the lights and windows in the Women‘s Bathroom. The library, including
     the last two alcoves beyond the reference section, the stacks, bindery and reading room, has a
     separate alarm which is the responsibility of the library staff and the staff with offices in the library.
                       nd
     Proceed to the 2 floor still using the central staircase. Check the lights and window in the Men‘s
                                                                    st
     Bathroom and the herbarium follow the stairs down to the 1 floor. Close the door leading from the
     atrium to the hall (adjacent to the Men‘s Bathroom), check both bathroom‘s lights and windows, and
     proceed to the basement floor. Extinguish all basement lights, the lights to the stairwell (near the
     elevator) and make sure the lights in the wood shop are not on.

3. Setting the alarm.
    The green light on the security alarm should be on, but if not, don‘t panic. Input your 6-digit code into
    the pad. It should register and the 120-second countdown will begin. Once you see this, head on out
    the door. If the alarm does not set, the timer will not begin. When this occurs, 95% of the time it is
                                                                                    nd
    because you just need to re-input your code. If it fails to accept your code a 2 time, follow the
    instructions near the dry erase board to identify and remedy the problem (usually a door is not properly
    closed). The display on the security pad will indicate where the problem is. Situation solved once the
    timer begins counting down.

   Check the dry erase board to make sure nobody has indicated that they are working late or in the
   building during off-hours (particularly weekends).

   After leaving the building, lock the chain-link gate leading into the staff parking lot, and the large iron
   gates at the main entrance.

WEDDINGS
 Wedding ceremonies on the grounds are allowed, at no charge; however, the following rules apply:

    Ceremonies must not impact the Arboretum landscape or detract from the experience of other visitors.
    We do not provide facilities or services for weddings or other special events.
    No vehicles are allowed in the Arboretum; guests will need to park outside the gates and walk to the
    ceremony.
    No furniture is allowed in the Arboretum; guests will need to stand or sit on the ground during the
    ceremony.
    No food or drinks are allowed in the Arboretum; any reception after the ceremony will need to occur
    elsewhere.

   Alternate wedding sites:
   Bradley Estate
   Rose Garden in the Fens          617-635-4505
   The Public Garden                617-635-4505
   Tower Hill Botanic Garden        508-869-6111
   Lyman Estate                     781-893-7232
   Franklin Park                    617-725-4006




                                                                                                                 25
APPENDICIES
DEPARTMENTAL MAIL CODES – go to Administration
EMPLOYEE PHOTOGRAPHS AND TITLES
PLANT INTRODUCTION, PROMOTION, AND DISTRIBUTION PROGRAM (PIPD) Plants
UNIVERSAL EXPENSE FORM – go to Administration
WEEKLY TIME SHEET – go to Administration
WORKERS COMPENSATION CARD – go to Administration
VACATION OR PERSONAL TIME REQUEST – go to Administration




                                                                        26

								
To top