Proceedings, Sixty-first Annual Meeting Medical Library Association, Inc. Chicago, Illinois June 4-8, 1962 1HE Sixty-first Annual Meeting of the Medical Library Association, Inc., was held at the Sheraton-Chicago Hotel, Chicago, Illinois, June 4-8, 1962. The Midwest Regional Group was host for the convention. Dr. Donald A. Washburn, Director, Bureau of Library and Indexing Service of the Ameri- can Dental Association, served as Convention Chairman. Those responsible for local arrangements were: Mrs. Vera S. Flandorf, Banquet and Meals; Miss Marguerite Gima, Convention Facilities; Miss Otilia D. Goode, Enter- tainment, Restaurants, Tours, and Transportation; Mr. Charles Hughes, Exhibits; Miss Elizabeth A. McLaughlin, Hospitality; Mr. William S. Budington, Printing; Miss Helen T. Yast and Mr. Earl C. Graham, Pro- gram; Miss Clara L. Meckel, Publicity; and Miss Minnie Orfanos, Registra- tion. Miss L. Margueriete Prime, Miss Wilma Troxel, and Miss Ella M. Salmonsen served on the Convention Committee as Consultants. A total of 481 members and guests registered for the meeting. PRECONVENTION ACTIVITIES Registration opened at 1 :30 P.M. on Sunday, June 3, at the Sheraton- Chicago Hotel and continued throughout the meeting. Those librarians fortunate enough to arrive in Chicago by Sunday after- noon, June 3, had a choice of a bus tour or a boat trip. A group of thirty- four went on a conducted sight-seeing bus tour of some of Chicago's famous sections, including the Loop, the Lake Shore Drive, and the Museum of Science and Industry. About the same number took a two hour boat trip along the shores of Lake Michigan. The Midwest Regional Group's spring meeting was held from 7:00 to 9:30 Sunday evening, June 3, in the delightfully informal manner of a patio party at the Sheraton-Chicago's indoor pool. Guests were welcomed, and about 225 members of the Association from all over the United States and Canada joined their midwest hosts in one of the most unusual opening events of any MLA convention. Monday, June 4, eighty-five librarians took an all day tour of the Abbott Laboratories. One hundred nine toured libraries of the Near North Side of 684 SIXTY-FIRST ANNUAL MEETING 685 Chicago, including those of the American Medical Association, American College of Surgeons, Veterans Administration Research Hospital, Ameri- can Dental Association, American Hospital Association, and the North- western University Medical and Dental Schools, where tea was served. A tour of libraries of the West Side of Chicago included those of the National Society for Crippled Children and Adults, West Side Veterans Administration Hospital, Presbyterian-St. Luke's Hospital School of Nurs- ing, where tea was served, Rush Medical College, Cook County School of Nursing, and the University of Illinois Medical Center. Monday evening, June 4, from 8: 00 to 9:30, five films were shown in the Lake Superior Room of the Sheraton-Chicago Hotel: "Losing to Win" (Metropolitan Life Insurance Company film on weight reduction); "The Patient Is a Person" (on patient relations in hospitals); "Louis Pasteur, Man of Science" (Pasteur Institute film); "Inside Magoo" (American Can- cer Society film concerning protection against cancer); and "Dialogue with Life" (Health Insurance Institute film on voluntary health insurance). Monday's gala night club tour of Carousel, Kismet, the Blue Angel, and the Empire Room was enjoyed by forty conventioners. OPENING SESSION The opening session of the Sixty-first Annual Meeting convened at 10: 10 A.M., Tuesday, June 5, 1962, in the Boulevard Room of the Sheraton- Chicago Hotel. Miss Gertrude L. Annan, President, greeted the members and then introduced Miss Alice Dunlap, Chairman, Midwest Regional Group, who extended the official welcome to the Association. Following Miss Dunlap, Miss Annan introduced Mrs. Helen Brown Schmidt, Executive Secretary, who spoke for a few moments of her impres- sions during the months she has been working with the Medical Library Association, the single strongest of which has been that of the feeling of devotion to the Association on the part of individual members. She invited all those present to visit the Central Office and announced that during the current month the Central Office would take over manage- ment of the Placement Service, the Exchange, business operations of Vital Notes, and those of the Association. Miss Annan then delivered her presidential address: PRESIDENTIAL ADDRESS HELP ME WITH KNOWLEDGE Robert Browning's words reflect the ideas which led to the founding of this Association. This morning we will listen to a discussion of the role of library associations, and as a preface to that discussion I would like to say 686 MEDICAL LIBRARY ASSOCIATION a few words about what members and others have looked to this Association for during the past year. Our annual reports describe the many activities of the Association, but no written account can show the multiplicity of requests or problems sub- mitted from many quarters during any one year. In 1961/62 there have been two which have come with such regularity and such urgency that they demand special consideration. One is from abroad and points the way toward our future programs; the other is on the home front and warrants the attention of us all. For sixteen years this Association has worked toward raising standards of medical library practice, and it continues to be engaged, as it clearly should be, in efforts toward training young people for leadership. Our sights have quite rightly been set high. Yet while we look toward the stars, let us not stumble over the snags and obstacles which may impede our daily progress. We are quite aware of the need for well trained medical librarians and of the shortage of qualified personnel. We are not unmind- ful that small libraries from coast to coast are often manned by those with- out education, training, and sometimes interest in their duties. Some with enthusiasm seek help, study, learn, and perform with distinction. Some carry out their chores ineffectively and with indifference. Others, wishing for assistance, do not know where to turn. What have we and other library associations done to help? Mostly, we have complained. We have complained that it is a threat to our maintain- ing standards if those untrained are granted the courtesy title of "librar- ian." And this is true. Yet our complaints do not provide a remedy. Others have been more practical. Since many of these small libraries are hospital li- braries, both the American Hospital Association and the Catholic Hospital Association have given aid. The institutes sponsored by the former have offered elementary instructions in simple library techniques. The Catholic Hospital Association, too, is now helping in this way. Many librarians sincerely concerned with the situation fear that these steps are stopgap measures which encourage administrators to fill library positions with the untrained. The number of positions previously so filled, however, indicates that administrators have never been in need of any such encouragement. Business managers often assume that anyone can run a library. Some ad- ministrators are content with the most simple room of books because they have no idea of what a well run medical library can mean to the physicians of the hospital or community. There are those who are willing and anxious to find librarians, but have great difficulty in filling positions. And others know well that their tiny libraries will never attract or require more than a part-time attendant. There is no easy answer, but surely we cannot stay aloof. We must make SIXTY-FIRST ANNUAL MEETING 687 certain that those who wish assistance will receive it. We should encourage experiments such as are being carried out in several places where a number of small libraries, administered by nonlibrarians, are supervised by a well qualified librarian for a fee. We should learn of librarians in different parts of the country qualified and willing to advise administrators seeking help. Panels of librarians might be available as consultants, as teachers, as leaders of workship courses. Auxiliary publications should be provided. As a first small step the Board has authorized the appointment of a committee to compile two brochures, one directed toward the administrator, the other to serve as a manual for the untrained worker. The membership of this committee has been carefully selected to represent the agencies involved, so that their experiences may be shared and efforts coordinated. Each brochure will offer practical advice and attempt to answer the questions so often raised. And for the administrator who has had no doubts, gentle probing may stimulate them. Another committee, approved by the Board at the preconvention meet- ing, may also help. Suggested by the Seminar Committee, it is a Committee on Continuing Education, which would be responsible for any seminars or courses given at the annual meetings or for other methods of instruction in whatever form recommended. In addition it could serve as an advisory committee, perhaps establishing panels of well qualified librarians in dif- ferent parts of the country who are interested in serving as instructors. No officer of the Association can be aware of all the talent available in all com- munities. This committee can establish such a source of information. In medicine today continuing education is greatly stressed. For this, physicians must often depend upon their library resources. What better way can we assist than by strengthening these? As we plan large research collections manned by skilled library specialists, we must not neglect the small libraries, especially those in areas isolated from these big centers. What we propose is only a start, but the Medical Library Association and other associations can together look toward answering a great need. An adequate solution should not jeopardize our efforts toward high standards nor lower the prestige of the librarian. The words "prestige" and "status" have an unpleasant connotation today, but they are not wholly un- important to us. It is all very well to say that the image of the librarian de- pends upon his own deeds. This is only partly so. We cannot escape the fact that librarians of great achievement have been cast aside by those interested not in libraries but in saving money. We wish surely to impress upon ad- ministrators the wastefulness of such a policy, but we cannot let this wish deter us from offering help when the situation is critical. The registered nurse today has gained in stature, not lost, by having the assistance of the practical nurse. The librarian should be able to take the long view and 688 MEDICAL LIBRARY ASSOCIATION work out a similar course. If we are confident of the vital role we can play, perhaps we will be more persuasive in convincing administrators. Such a program would be effective if sponsored by a proper accrediting authority. More than one member has pointed out recently that accredita- tion teams visiting hospitals do not inspect the libraries. Perhaps at this meeting, during the final portion of the program on library standards, we may bring this omission to the attention of those whose support we seek. Their endorsement could give assurance of success for a program designed to be of mutual benefit. Turning to problems of colleagues in other parts of the world, we cannot avoid hearing a persistent plea for us to help with knowledge. From Asia, Africa, Europe, Latin America, requests have come. Individuals want ad- vice and training; librarians ask for books, journals, funds to build re- sources in previously neglected areas. They look to this Association, to various members of it, and to other interested groups. Some help has been forthcoming, and a flow of material has trickled to those libraries which have friends in this country. A few have been able to join the Association and pay for exchange lists sent air mail to enable them to participate in the distribution of items on quick clearance lists. Libraries not in a position to do this do not receive such benefits, and some cannot even afford to re- imburse donating libraries for postage. So, distribution has been haphazard and uneven, and areas suffering from an acute lack of current medical publications acquire little, if any. Other agencies, sharing our concern, will join with us in an effort to provide more effective support. Institutional membership has been suggested as an important step which would enable libraries to receive the BULLETIN as well as share in the benefits of the Ex- change. Modest financial assistance to any one library for a few years should yield substantial rewards. The Association, too, would benefit with additional members and friends. Some of our members have already had the privilege of working or teaching in libraries outside the country and have brought back the en- thusiasm and understanding such firsthand experience can offer. We look forward hopefully to an interchange of books and ideas, to an ever en- larging scope of our interests and activities. These, then, are the problems most often brought to us this past year, problems which many have obviously thought fitted properly into the role of this Association, and their insistent urgency has evoked distress that support could not immediately be forthcoming. We have no Aladdin's lamp, no magic formula. We have committees. Somehow, over the years the progress achieved by them is not inconsiderable, and we look to them with confidence. Today's committees will report tomorrow's advances, will help with knowledge we all must wish to share. SIXTY-FIRST ANNUAL MEETING 689 After the completion of her address, Miss Annan introduced the modera- tor of the panel on "The Role of Library Associations" by saying: "Now I realize it is quite an old chestnut to say, 'Here is one who needs no introduction,' but I can hardly believe that there is anyone here who does not know the Vice-President of this Association, who does not know the Director of the National Library of Medicine, who practically single- handed was responsible for getting that beautiful new building in Bethesda, whose leadership has brought us Index Medicus and promises many fruits of the MEDLARS tree. It is a great pleasure to introduce Dr. Frank B. Rogers." THE ROLE OF LIBRARY ASSOCIATIONS A PANEL DISCUSSION Dr. Rogers introduced Mr. David H. Clift, Executive Director, American Library Association, who spoke on "The Association's Viewpoint." The second member of the panel, Miss Bertha B. Hallam, Librarian, University of Oregon Medical School, presented "The Member's Viewpoint." (Dr. Rogers' introductory remarks and the panel papers have been submitted for publication in the BULLETIN.) Dr. Rogers then opened the meeting for discussion, questions, and com- ments. Mrs. Lucy Cooke, Hahnemann Medical College, opened the discussion with the suggestion that questionnaires should be screened through the Board or Central Office, and then the results filed. Mr. William K. Beatty, University of Missouri, asked about the possibili- ties of cooperation between library associations. Mr. Clift answered the question by suggesting that one way of cooperating would be for all as- sociations to find out what other associations are doing. Mr. Alfred N. Brandon, University of Kentucky, stated that he wanted to add to Miss Hallam's testimony and direct a question to her: "How can a member indicate his interest in working in some capacity for the Associa- tion?" Miss Hallam said that it was a matter of communication, of people saying that they would like to help in the work of MLA. Miss Annan spoke to this point, suggesting that librarians become active in their regional associations. Mr. Thomas P. Fleming, Columbia University Medical Library, directed a question to Mr. Clift regarding an association's tax-exempt status if it maintains its own placement service. Mr. Clift replied that ALA has been advised that an association's activities have to be wholly educational in nature in order to claim tax-exempt status. Dr. Rogers declared the session adjourned at 11:50 A.M. 690 MEDICAL LIBRARY ASSOCIATION HONORS LUNCHEON The Third Honors Luncheon was held in the East Room, Sheraton- Chicago Hotel, at 12 noon, Tuesday, June 5. Mr. Jess A. Martin, Chairman of the Membership Committee, presided. After Mr. Martin had introduced his committee and the President, Miss Annan, he congratulated the new members on their "graduation" into the Medical Library Association and introduced Dr. Frank B. Rogers, who extended a warm welcome to them. In his informal remarks, Dr. Rogers congratulated the new members. In regard to all the debate over definition of a professional, he said that he recalled a recent newspaper story that described baby-sitting as one of the newest professions, and he asked, since everyone knows what the oldest profession is, why we should bother to establish ourselves somewhere in between. More seriously, he concluded that we should stop crying about status and demonstrate our professionalism and that one of the finest ways of doing this is by banding together in professional association to seek common goals. Mrs. Helen Brown Schmidt, giving the response for the new members, said that they had chosen to join because they thought the Medical Library Association's opportunities are unlimited, that they are very glad that they have been considered worthy to belong to the Association, and that they hope these expectations will be fulfilled. Mrs. Helen S. Monahan, Chairman of the Committee on Standards for Medical Librarianship, began the awarding of Certificates with the follow- ing remarks: PRESENTATION OF CERTIFICATES When Don Washburn was Chairman of the Committee on Standards for Medical Librarianship, he planned and executed the first Honors Lunch- eon. It was so successful that it was continued under Bill Postell. This year I had hoped for the recipients' sakes that it would be continued, but I was dreading to follow two such outstanding speakers. This year we have thirty-four certificates to be presented. I am astonished and delighted with the specialized training of the applicants for certifica- tion. I am happy to present these certificates, and I congratulate the recipients, for certification represents an accomplishment on their part and the hope of the Medical Library Association. The qualifications for certification and the names of the newly certified are: Grade I (Requires completion of college and approved library school training, including an approved course in medical library science): Carolyn SIXTY-FIRST ANNUAL MEETING 691 Billitzer, Larry Calyn, Irene Maly, Eunice Maude Disney, Ira Koiv, Andrew Lasslo, Frank Libersky, Paul Gerard Merrigan, James W. Montgomery, Elliott H. Morse, Elizabeth Gordon Mosely, Ruth M. Oettinger, Ruth Perks, John Fernand Persanyi, John J. Price, Helen F. Raffes, Ruth Ellen Reed, Margaret Jeryn Reid, Nancy Steele Register, Phyllis Jeannine Russell, Kathryn H. Speert, Bernice Nankivell Stone, Evelyn Florence Thomas, Muriel Zeldis, Harriet E. Zembsch, and Barbara Anne Eisenberg. Grade II (In addition to the completion of training for Grade I, requires a term of supervised experience of at least six months in medical libraries approved by the Subcommittee on Internship): Mary Ann Brown, Irwin H. Pizer, Eileen V. Riley, Dorothy Ann Thompson, and Lee Annette Whittle. Grade III: There are no certificates to be presented for Grade III. Special Certification (Certification by special examination at the discre- tion of the Subcommittee on Certification for those who present credentials other than those specified for Grades I, II, or III): Lillian Casas de Lopez. After the certificates were presented, Mr. Martin introduced Miss Lo- raine Neal, who presented a gift to Mrs. Carmenina T. Tomassini in ap- preciation of her five years of service on the Membership Committee. BUSINESS SESSION The first general business session was held on Tuesday, June 5, at 2:05 P.M. in the Boulevard Room, Sheraton-Chicago Hotel. Miss Gertrude L. Annan, President, presided. Mr. Alderson Fry served as parliamentarian. Since the Minutes of the 1961 Annual Meeting held in Seattle, Washing- ton, had been published in the October 1961 issue of the BULLETIN, the Chair entertained a motion to dispense with the reading of them and to adopt them as published. This motion was made by Mr. Charles C. Colby, and seconded and voted. Miss Annan read the presidential report of the Board of Directors. REPORT OF THE BOARD OF DIRECTORS The Board of Directors meets three times a year to discuss problems presented by officers, committees, members, and others concerned with the business or progress of the Association. The agenda for each session is long and varied, and many of the decisions may be seen in reports of officers and committees. Only a few of the most general are considered here. By far the most important step taken during the year was the appoint- ment of an Executive Secretary. The Committee on the Central Office worked hard and long to find the best qualified person and adequate quar- ters for the inauguration of the new office. The Association is deeply in- 692 MEDICAL LIBRARY ASSOCIATION debted to that committee, and at the Committee's suggestion the Board agreed to discontinue it after the most successful completion of its work. The services of Mrs. Helen B. Schmidt as Executive Secretary were so help- ful within the first months of her employment that at the midwinter meet- ing the Board authorized additional office space, necessary for the transfer of the Exchange, Placement, and finances to be accomplished in June of 1962. The changing needs of the Association are reflected in the committees appointed to consider special problems. The ad hoc Committee on Dues Structure made several studies to determine what measures might be taken to take care of the increased costs of the various activities of the Association. Again the Board was extremely grateful to the members of the Committee for their careful consideration and accepted their report with its alternative suggestions. At its request the Committee was discharged, since its work was terminated. The report was turned over to the Finance Committee with recommendations from the Board to be reported at the Annual Meet- ing. The Committee for the Postgraduate Institute, which planned the course to be given after this meeting, has finished its task and been dis- charged. The ad hoc Committee to Study the Effectiveness of the Certifica- tion Program continues its work. One new committee has been approved by the Board to compile two much needed brochures, one a manual for untrained personnel serving in small medical libraries and one to advise administrative officers of the useful role a medical library can play in their organizations. As I mentioned this morning, the Board also authorized a Committee on Continuing Edu- cation. There was a further officer authorized by the Board to serve as a liaison officer or delegate to any of the federal groups. From time to time it has been necessary for the President to appoint an officer to represent us at hearings in Washington. The member who has usually been appointed for this task has been Mr. Frederick G. Kilgour, Librarian of Yale Medical Library. These appointments have been made by each President as the occasion arose. From now on there will be an official delegate. The duties of one committee and one officer fit so well into the Central Office that it was felt advisable to eliminate those positions. The manual compiled by the Committee on Organization and Procedures Manual to help each new officer and chairman has served its useful purpose. With a central office, however, it is possible to maintain a much more detailed, accurate, and up-to-date file of policies and procedures, easily available to those in need of that information. The office of Regional Group Coordi- nator, too, is unneeded now that there is a permanent clearing house for information. Readers of the BULLETIN are aware of the Board's discussion of the length of the Annual Meeting and the reasons for asking the Convention Com- SIXTY-FIRST ANNUAL MEETING 693 mitee to limit the time to four days. This meant a hardship for the Com- mittee, which admirably managed to accommodate the activities already planned into a shorter period. As this has been done in response to criti- cisms of the ever increasing meeting time, the attitude of the members toward this policy will determine its continuance. Over the years our International Committee has performed distin- guished services in assisting and arranging the schedules of foreign students participating in our scholarship program. Since no more funds will be supplied to maintain this project, the Board has sought other possibilities for cooperating with our colleagues overseas. A plan has been formulated to assist libraries in various parts of the world by providing modest amounts of money enabling them to join this Association and thereby facilitating their participation in the Exchange. This would be for only a few years in the expectation that by the time the project is terminated the libraries may be able to afford to continue, using their own resources. The report of the Gifts and Grants Committee shows progress in raising needed funds, and we have high hopes for success. To all who have furthered the work of the Association, the Board ex- presses its appreciation for long hours spent, for thoughtful judgment, for imaginative leadership. For my own part I wish the membership to realize that the Board brings to its deliberations a remarkable sense of responsi- bility and objectivity. It is a privilege to work with such a group and to share in the administration of this Association. GERTRUDE L. ANNAN President Miss Annan asked for the report of the Membership Committee, which was given by Mr. Jess A. Martin, Chairman. REPORT OF THE MEMBERSHIP COMMITTEE For the year 1961/62 a total of 315 inquiries was received by the Mem- bership Committee. Membership Statistics New Members ............. ................................ 162 Active ......................... 118 (including 14 reinstated) Institutional ...................... 33 (including 3 reinstated) Associate ........................................ 6 Sustaining ...................... I Honorary ........................................ 3 New ................... I Transferred from active .................. 2 Retired .......................................... I 694 MEDICAL LIBRARY ASSOCIATION Loss of Members ........................................................... 79 Deceased ........................................ 3 Active ......... 3 Delinquent or Resigned . . 76 Active ........ 63 Institutional ........ 12 Associate ......... I Total Membership on April 7, 1962 . . . 1,590 Active . ....... 863 Institutional . ........ 604 Associate . ....... 104 Honorary . .1...... 1 Sustaining .. 6 Life .. 2 Application forms in process . .............................................. 20 I would like to express my thanks and appreciation to Miss Gertrude Annan, President, for her cooperation and guidance; Dr. Frank Rogers, Vice-President and President-Elect; Mrs. Helen Brown Schmidt, Executive Secretary; Miss Helen Yast; and the members of the Committee-Mr. Theodore Wolfe, Miss Dorothy Long, Miss Wilma E. Winters, Mrs. Car- menina Tomassini, Miss Loraine Neal, and Miss Lorraine Gardner-for their fine support during the year. JESS A. MARTIN Chairman NEW MEMBERS 1961/62 A ctive Abbott, Mrs. Rita P. Averill, Mrs. Elizabeth Hunting Lane St. Elizabeth School of Nursing Sherborn, Massachusetts 2202 South 11th Street Lincoln 2, Nebraska Akiyama, Mrs. Emiko Cornell University Averill, Joy S. Medical College Library Iowa State Medical Library 1300 York Avenue Historical Building New York 21, New York Des Moines 19, Iowa Ayvaz, Mrs. Anne Alexander, Philip 32-39 79th Street Medical Library Jackson Heights 70, New York Cedars of Lebanon Hospital 4833 Fountain Avenue Baerwald, Mrs. Eva Los Angeles 29, California 2732 Chama N. E. Albuquerque, New Mexico Anderson, Sandra C. Health Sciences Library Barnes, Miss Vera Mae University of Buffalo P. 0. Box 68 Buffalo 14, New York Eldridge, California SIXTY-FIRST ANNUAL MEETING 695 Bebrich, Mrs. Flora Campbell, Mrs. Nina S. 5880 Locksley Place Indiana University Medical Center Los Angeles 28, California School of Medicine Library 1100 West Michigan Street Beretta, Miss Kathleen (Reinstated) Indianapolis 7, Indiana 569 Ridout Street, North London, Ontario Chance, Mrs. Bertha Canada Ethicon, Inc. Somerville, New Jersey Billitzer, Carolyn 67-38 108th Street Cohen, Leonard Forest Hills 75, New York Medical Letter 305 East 45th Street Bolton, Evangeline W. New York 17, New York 530 Washington Avenue Wilmette, Illinois Conway, Mrs. Nona B. 2116 West Arthur Avenue Bovee, Mrs. Martha Chicago 45, Illinois 1326 Amherst Los Angeles 25, California Cowern, Miss Agnes G. 219 North 2nd Avenue, Apt. 20 Bowman, Mrs. Harold Maywood, Illinois School of Nursing Library St. Joseph's Hospital Cruzat, Mrs. Gwendolyn Elmira, New York 902 Pavilion Apt. 1 Lafayette Plaisance Bridgewater, Marion J. Detroit 7, Michigan Western Psychiatric Institute and Clinic Library David, Lore R. 3811 O'Hara Street 5427 Dorchester Pittsburgh 13, Pennsylvania Chicago 15, Illinois Brown, Miss Mabel C. Davidheiser, Mrs. Dagny Nurses Reference Library 44 Woodside Avenue Atkinson School of Nursing Staten Island, New York Toronto Western Hospital 399 Bathurst Street Davis, Mrs. Doris Tronson (Reinstated) Toronto 26, Canada Acquisitions Dept. U. C. Medical Center Library Brown, Miss Mary Ann San Francisco 22, California 818 Greenwood Avenue, N. E. Apt. 10 Atlanta 6, Georgia Davis, Mrs. Marjorie 1555 23rd Street Browne, Mrs. Elizabeth R. Des Moines 11, Iowa University of Illinois Library of Medical Sciences Dees, Anthony R. 1853 West Polk Street 1444 Harvard Road, N. E. Chicago 12, Illinois Atlanta 6, Georgia Campagnolo, Mrs. Irene Dejong, Mrs. Helen M. 2837 West 42nd Street 106 Francis Street Los Angeles 8, California Providence 3, Rhode Island 696 MEDICAL LIBRARY ASSOCIATION Dible, Mrs. Joan B. Hawkins, Mrs. Jean V. 1135 Commonwealth Avenue Medical Staff Library Boston 34, Massachusetts Waukesha Memorial Hospital 725 American Avenue Dorah, Margaret (Reinstated) Waukesha, Wisconsin 903 Ferry Landing Road Alexandria, Virginia Hepburn, Miss Ruth 33 Gordon Street Ehrhardt, Mrs. Helen A. Somerville 44, Massachusetts Box 82 New Lenox, Illinois Hill, Mrs. Ethel Medical Librarian Evert, Jacqueline Nemazee Hospital Medical Library Shiraz, Iran Bon Secours Hospital Baltimore 23, Maryland Howton, Frances H. 7304 Grafton Street, S. E. Fisher, Mrs. Hazel Washington 28, D. C. Webster Library Evanston Hospital Hudson, Miss Ena Kay 2650 Ridge Alton Ochsner Medical Evanston, Illinois Foundation Library 1516 Jefferson Highway Floren, Luis New Orleans 12, Louisiana Director, Escuela Interamericana de Bibliotecolocia Hunter, George (Reinstated) Apartado Aero 1307 1305 N. E. Ravenne Blvd., Apt. 208 Medellin, Colombia Seattle 5, Washington Fox, Gertrude W. Hutson, Mrs. Dorothea S. 1703 East West Highway, Apt. 309 Institute for the Advancement of Silver Springs, Maryland Medical Communication 1028 Connecticut Avenue Gaines, Joysa Suite 909 Dr. Finney Medical Library Washington 6, D. C. St. Mary's Hospital 1008 Minnequa Avenue Immel, Margaret Pueblo, Colorado 1421 Steele Street Denver 6, Colorado Graven, Mrs. George, Jr. (Reinstated) Jarrett, Dr. John C. 4211/2 St. Croix Street 131 North Washington Hudson, Wisconsin Marion, Indiana Greene, Mrs. Charlotte D. Jenkins, Katherine A. 1819 Ramona Avenue 721 West 15th Street Stockton 4, California Little Rock, Arkansas Hart, Mrs. Dorothy Johnson, C. Margaret 5380 Elvas Avenue 104 Jones Street Sacramento 19, California Chapel Hill, North Carolina SIXTY-FIRST ANNUAL MEETING 697 Johnson, Miss Eleanor (Reinstated) LaRocco, August 200 Culver Hall 370 East 10th Street Chicago 37, Illinois New York 9, New York Jones, Mrs. Jean Clark Leith, Ann B. 2086 Grasmere Biomedical Library Columbus 11, Ohio University of British Columbia Vancouver 8, British Columbia Judkins, Laura H. Canada United Hospital Fund 3 East 54th Street Lindner, Mrs. Charlotte New York 22, New York 11 Kalmia Lane Valley Stream, New Jersey Kamman, Miss Suzanne Medical Library Ancker Hospital Lindsay, Ann R. 495 Jefferson Avenue 5940 14th Street, N. W., Apt. A-4 St. Paul 1, Minnesota Washington 11, D. C. Keenan, Elizabeth L. Lowrey, Mrs. Margot J. 207 Teaneck Road Lillie Jolly School of Nursing Teaneck, New Jersey Memorial Baptist Hospital Lamar & Smith Streets Keller, Mrs. Nancy Hall (Reinstated) Houston 2, Texas 1009 State Street New Orleans, Louisiana Luhde, Jutta 333 Longwood Avenue Kelso, Mrs. Barbara B. Apt. 2 5027 Woodrow Boston 15, Massachusetts Galveston, Texas Lundy, Mrs. Alice W. Kiebuz, Joseph Medical Librarian 3450 Courville Los Angeles County Harbor Detroit 24, Michigan General Hospital 1124 West Carson Street Koenig, Mrs. E. P. Torrance, California 4173 California Street Omaha 31, Nebraska McDonald, Miss Isabel Apt. 601 Koiv, Mrs. Ira 1969 S. W. Park Avenue 1722 19th Street, N. W., Apt. 709 Portland 1, Oregon Washington 9, D. C. Kona, William McDougall, Mrs. Mildred E. 2641 North Meade Avenue 1134 East Maple Street Chicago 39, Illinois Kankakee, Illinois Krettingen, Mrs. Tamara MacKenzie, Mrs. Ruth C. (Reinstated) Children's Hospital of the East Bay Harvard Medical Library 51st & Grove Street 25 Shattuck Street Oakland 9, California Boston 15, Massachusetts 698 MEDICAL LIBRARY ASSOCIATION McTavish, Mrs. Ruth S. Picciano, Mrs. Jacqueline L. Nursing Education Library 590 Bryan Place 225 12th Street, N. E. Clifton, New Jersey Cedar Rapids, Iowa Powell, Mrs. Marie E. Matas, Mrs. Blanca (Reinstated) Mt. Sinai Hospital Universidad de Concepci6n Biblioteca 948 North 12th Street Casilla 20C Milwaukee 3, Wisconsin Concepci6n, Chile Price, John J. Mayden, Mrs. Priscilla M. 504 West 112th Street 830 6th Avenue New York 25, New York Salt Lake City 3, Utah Reed, Miss Ruth Ellen Mostecky, Mrs. Iva (Reinstated) 20 Vassar Drive Harvard Medical Library Dayton 6, Ohio 25 Shattuck Street Boston 15, Massachusetts Reid, Miss M. Jeryn Medical Library Mueller, Miss Dorothy Hospital for Sick Children 1326 Amherst, Apt. 3 555 University Avenue Los Angeles 25, California Toronto 2, Ontario Mueller, Mrs. Marion S. Riley, Eileen V. University of California 3707 Woodley Road, N. W. Medical Center Library Apt. 45 San Francisco 22, California Washington 16, D. C. Otto, Leroy W. Rubendall, Elizabeth (Reinstated) Vernier Radcliffe Memorial Library 4547 Hill Drive Loma Linda University Lincoln 10, Nebraska Loma Linda, California Ruddy, Miss Marjorie G. Otto, Mrs. Margaret M. Ontario Hospital 33-16 81st Street Whitby, Ontario, Canada Jackson Heights 72, New York Ryan, Margaret F. Patall, Peter G. Medical Librarian 105 Maxwell Avenue V. A. Hospital Rochester 19, New York Downey, Illinois Pemberton, Miss Shirley (Reinstated) Secondi, Juan Carlos (Reinstated) Piness Medical Library Don Bosco 50 City of Hope Bernal FNCR Duarte, California Argentina Peters, Aileen M. Sister Guy Lebrun 426 West Deming Place Notre Dame Hospital Chicago 14, Illinois Manchester, New Hampshire SIXTY-FIRST ANNUAL MEETING 699 Sister Mary Helen Green, SCN Walter, Mrs. Pat L. St. Vincent Infirmary 612 Gayley Avenue Little Rock, Arkansas Los Angeles 25, California Sister Mary Leo (Miller), OSF Warmington, Miss Anne 835 South Van Buren Street Children's Hospital Library Green Bay, Wisconsin 17th at Livingston Park Columbus 5, Ohio Sister Mary Medard St. Xavier College Webb, Lorrayne B. School of Nursing 3214 Avalon P1. Chicago 16, Illinois Houston 19, Texas Sewell, Miss Winifred Weimerskirch, Philip 335 Howard Avenue 616 West 114th Street Rockville, Maryland New York 25, New York Smith, Edith I. Wheeler, Nell P. 0. Box 1155 Great Falls Clinic Library Hollywood, Florida 1220 Central Avenue Great Falls, Montana Spanier, Mrs. John L. 4201 Massachusetts Avenue, N. W., Whittle, Miss Lee Ann Apt. 8041 C 1510 Pierce Drive N. E., No. 211 Washington 25, D. C. Atlanta 7, Georgia Speert, Mrs. Kathryn H. Williams, Miss Dorothy 111 Old Army Road Hospital Council of Greater New York 3 East 54th Street Scarsdale, New York New York 22, New York Van Looy, Gaston Williams, Miss Elizabeth (Reinstated) OL Vrouwtraat 7 1427 Kings Highway Leuven, Belgium Shreveport, Louisiana Wagner, Sabina Winslow, Mrs. Dorothy S. Biology Library Medical Library Culver Hall, Room 204 Washington Sanitarium & Hospital University of Chicago Takoma Park, Maryland 1025 East 57th Street Chicago 37, Illinois Work, Miss Mabel A. Librarian Wall, Florence Delaware Hospital School of Nursing 60 Second Street 501 West 14th Street New York 3, New York Wilmington, Delaware Honorary Darrach, Miss Marjorie J. Dernehl, Mrs. Edith 7710 East Jefferson Avenue 6810 Maple Terrace Detroit 14, Michigan Wauwatosa 13, Wisconsin 700 MEDICAL LIBRARY ASSOCIATION Middleton, Dr. William S. Veterans Administration Chief Medical Director Washington 25, D. C. Associate Glick, Arnold 636 Los Altos Avenue 21-16 43rd Avenue Long Beach 14, California Long Island City 1, New York Schmidt, Mrs. Helen Brown Hillenbrand, Dr. Harold 919 North Michigan Avenue American Dental Association Chicago 11, Illinois 222 East Superior Street Chicago 11, Illinois Shery, Mrs. Margaret 3921 Via Cardelina Holleman, Mrs. W. Roy Palos Verdes Estates, California 2069 Sea View Avenue Del Mar, California White, Gladys Walker 460 Walnut Lane Kronenberg, Sanford Princeton, New Jersey Sustaining Eli Lilly & Company P. 0. Box 618 Indianapolis 6, Indiana Institutional Aeromedical Field Laboratory Library Booth Memorial Hospital Medical Library Holloman AFB, New Mexico 56-45 Main Street Librarian: Miss Jessie W. Miller Flushing 55, New York Librarian: Anne Ayvaz Beilinson Hospital Medical Library Buffalo General Hospital (Reinstate(l) P. 0. Box 85 Doctors' Library Petah Tiqva, Israel 100 High Street Librarian: Uri Gassman Buffalo 3, New York Librarian: Miss Marguerite M. Ralph Biblioteca de la Facultad de Ciencias Medicas Casilla Correro 853 Central Medical Library C6rdoba, Argentina Auckland Hospital Board Librarian: Rodolfo A. Tannchen Auckland Hospital Park Road, Auckland 3, New Zealand Biblioteca de la Facultad de Medicina Librarian: Miss E. M. Robinson de la Universidad Nacional Mayor de San Marcos Children's Hospital of the East Bay Avenida Grau 755 Medical Library Apartado (Box) 529 51st & Grove Street Lima, Peru Oakland 9, California Librarian: Cristina Duarte de Morales Librarian: Mrs. Tamara Krettingen SIXTY-FIRST ANNUAL MEETING 701 Davis Clinic Medical Library Marshfield Clinic Library 131 North Washington Street 650 South Central Marion, Indiana Marshfield, Wisconsin Librarian: Dr. John C. Jarrett Librarian: Patricia M. Boge Driscoll Foundation Children's Hospital Medical Library Center of New York Medical Library 2 East 103rd Street 3533 South Alameda Street New York 29, New York P. 0. Box 6038 Librarian: Erich Meyerhoff Corpus Christi, Texas Librarian: Miss Donna J. Schlembach Medical Library of Manatee Veterans Fairleigh Dickinson University Library Memorial Hospital 1006 River Road Bradenton, Florida Teaneck, New Jersey Librarian: Mrs. Eleanor Diekema Librarian: Mrs. Althea C. Herald Memorial Hospital Medical Library Fairview State Hospital 1901 Arlington Street Medical Library Sarasota, Florida 2501 Harbor Boulevard Librarian: Mrs. Pauline H. Wooldridge Costa Mesa, California Librarian: Mrs. Phyllis H. Smith Mercy Hospital Staff Medical Library 3663 South Miami Avenue Framingham Union Hospital Library Miami 45, Florida Evergreen Street Librarian: Miss Jessie Morris Framingham, Massachusetts Librarian: Mrs. Rita P. Abbott Nelson Library (Reinstated) Illinois State Psychiatric Institute U. S. Veterans Administration Hospital Professional Library Marion, Indiana 1601 West Taylor Street Librarian: Miss Mary A. Vanderburg Chicago 12, Illinois Librarian: Mrs. Betty R. Farris Razi Institute Library Razi Institute Jewish Hospital of Brooklyn Hessarak-Karodj Medical & Nursing Library P. O. B. 656 555 Prospect P1. Teheran, Iran Brooklyn 38, New York Librarian: Dr. G. Bory Librarian: Mrs. Jane K. Ritter Riverside Methodist Hospital Medical Letterman General Hospital Library Medical Library 3535 Olentangy River Road Presidio of San Francisco Columbus 14, Ohio San Francisco 29, California Librarian: Miss Mary Elsie Caruso Librarian: Mrs. Cecelia R. Graham McPherson Browning Memorial Library Robert B. Green Memorial Hospital Rehabilitation Institute, Inc. Medical Library 261 Brady Street P. 0. Box 4038, Station A. Detroit 1, Michigan San Antonio 7, Texas Librarian: Mrs. Bernice M. Boswell Librarian: Mrs. Sandra W. Kennedy 702 MEDICAL LIBRARY ASSOCIATION St. Mary's Hospital Library Cincinnati 2, Ohio Passaic, New Jersey Librarian: Roberta Andrews Librarian: Saul Kuchinsky Universitatsspital-Bibliothek St. Rita's Hospital Medical Library Ramistrasse 100 801 West High Street Zurich 6, Switzerland Lima, Ohio Librarian: Olga B. Heini Librarian: Mrs. Katherine W. Fisher William Beaumont Hospital U. S. Army Hospital (Reinstated) Medical Library Medical Library 3601 West Thirteen Mile Road Fort George G. Meade, Maryland Royal Oak, Michigan Librarian: Mrs. Rosemary Perry U. S. Public Health Service Occupational Health Library Womack Army Hospital Occupational Health Research & Medical Library Training Facility Fort Bragg, North Carolina 1014 Broadway Librarian: Mrs. Emily Campbell Miller Deceased Larson, Marjorie E. Mayo Clinic 6515 Mountain Boulevard Rochester, Minnesota Oakland 5, California Marshall, Shelley Virginia Kennedy, Catherine 1825 B Pennsylvania Avenue Associate Librarian Los Angeles 33, California Retired Hodgson, Mrs. Magdalene 6101 Kenwood Avenue c/o Marshall G. S. Hodgson Chicago 37, Illinois At the conclusion of his report, Mr. Martin moved the ratification of the new members. The motion was seconded by Miss Louise M. Darling and voted. REPORT OF THE NOMINATING COMMITTEE Miss Mildred E. Blake presented the report of the Nominating Com- mittee: President, Dr. Frank B. Rogers, Bethesda, Maryland; Vice-President (President-Elect), Miss Louise M. Darling, Los Angeles, California; Secre- tary, Miss Myrl L. Ebert, Chapel Hill, North Carolina; Treasurer, Mr. John P. Ische, New Orleans, Louisiana; Board of Directors: Dr. Estelle Brodman, St. Louis, Missouri (for a three-year term); Mrs. Ida Marian Rob- inson, Baltimore, Maryland (for a three-year term); and Mr. Ralph T. Es- terquest, Boston, Massachusetts (for two years to complete the term of Miss SIXTY-FIRST ANNUAL MEETING 703 Louise M. Darling); Nominating Committee, Miss Nettie A. Mehne, Kala- mazoo, Michigan. Since the Nominating Committee had received no nominations by petition, Miss Blake moved that the report of the Nominating Committee be accepted and that the Secretary be instructed to cast one ballot for the election of the slate. This motion was seconded by Mrs. Sonia L. Gruen and carried. Miss Annan introduced the newly elected officers and the new member of the Nominating Committee appointed by the Board, Mrs. Ruth E. Harlamert, Seattle, Washington. The President then recognized Mrs. Bernice M. Hetzner, who presented the report of the Finance Committee. REPORT OF THE FINANCE COMMITTEE This year your Finance Committee has made a careful study of the financial situation of the Association. On December 31, 1961, the Medical Library Association Reserve Fund total was $74,517.52, which is $13,400 greater than on December 31, 1960. At the close of the fiscal year 1961, our Central Office had been in operation for four and one-half months. Equip- ment costs for the Central Office to that date came from current operating funds, although reserve funds had been established for that purpose. As a consequence, our 1961 income exceeded our expenses by only $256.76. The changeover of certain operations to the Central Office is not completed and will not be so for another few months. It is therefore difficult to pinpoint exactly what our operating expenses for 1962 will be. The Board of Direc- tors feels that steps should be taken as soon as possible to help finance this new operation and the other increased activities of the Association. The Finance Committee recommends that institutional dues be in- creased to $50.00 per annum beginning with the year 1963. With six hun- dred institutional members this will mean an income of $30,000 from this source or an increase of approximately $15,000 per year. It is estimated that total income for fiscal year 1962 will be about $36,800 and expenses $50,723, a debit balance of approximately $14,000 resulting. Increasing the institutional dues in this manner will meet the deficit. This type of membership dues has remained the same for ten years. Be- cause the Association is directly and indirectly becoming more and more effective in aiding member libraries to meet the objectives of their parent institutions, the privileges and obligations of membership in the Medical Library Association should carry this increased responsibility to provide adequate financial support. BERNICE M. HETZNER Chairman 704 MEDICAL LIBRARY ASSOCIATION MEDICAL LIBRARY ASSOCIATION, INC. APPROVED BUDGET FOR 1962 INCOME 1961 1962 Dues: Institutional Members (at $25.00) .... ...... $14,200 $15,100 Active Members (at $10.00) ..... ........... 8,100 8,200 Associate Members (at $10.00) ...... ........ 1,000 1,000 Sustaining Members ....................... 500 500 Life Members. Total ............................................. $23,800 $24,800 BULLETIN income: Outside subscriptions ...................... 2,400 3,400 Advertising ....................... 2,200 2,200 Single copies and back issues ............... 150 200 Total ............................................. 4,750 5,800 Other: Annual meeting receipts ................... 500 500 Certification fees ........................... 300 400 Vital Notes ................................. 900 600 Brodman book sales ........................ 100 100 Cumulative Index sales. Interest and dividends ..................... 2,500 2,000 Royalties from Handbook (ALA) ............ 2,000 2,000 Refresher courses .......................... 2,000 Sale of Directory ............................ 300 100 Scholarship gifts ........................... 50 200 Prizes .................................... 200 200 Miscellaneous .............................. 50 100 Total ............................................ 8,900 6,200 Total income ........................................ $37,450 $36,800 SIXTY-FIRST ANNUAL MEETING 705 EXPENSES 1961 1962 MLA Central Office: Salaries ................................... $14,000 $14,000 Rent ...................................... 2,400 1,800 Contingencies ........... .................. 1,700 1,936 Supplies & equipment ................... 3,000 2,350 Retirement, Social Security, etc ............ 1,052 Total ............................................. $21,100 $21,138 MLA Exchange ....................................... 6,735 7,000 President-President-Elect's expenses ................... 300 300 Secretary's expenses .................................. 300 300 Treasurer's expenses ................................. 500 250 Board meeting expenses .............................. 800 800 Accounting fees . ...................................... 1,760 1 ,760 General stationery and supplies ........................ 700 BULLETIN costs ........................................ 12,000 12,800 Refresher courses .................................... 2,000 500 Annual Meeting ...................................... 500 500 International Congress ................................ 2,000 Membership in other organizations .................... 150 200 Attendance, other meetings and events ................. 200 200 Scholarships ......................................... 1,200 1,400 Vital Notes ............................................ 900 1,300 Prizes ............................................... 200 200 Manual expenses ...................................... 50 50 Reproduction of annual reports ........................ 200 200 Directory expenses ..................................... 40 50 Miscellaneous ......................................... 70 100 Committee expenses: Petty items ($10 per committee). 150 150 Exchange .................................. 35 25 Bibliography .............................. 200 50 Membership ............................... 125 150 Standards for medical librarianship ........ 50 50 Recruitment ............................... 1,000O 1,000 International cooperation .................. 50 50 Establishment of headquarters .............. 100 Awards .................................... 100 Placement ................................ 50 50 Certification ............................... 110 50 Curriculum ................................ 100 100 Total ............................................. 2,070 1,675 Total expenses ......................................... $53,775 $50,723 706 MEDICAL LIBRARY ASSOCIATION Mrs. Hetzner moved that the report of the Finance Committee be re- ceived and considered. The motion was seconded and voted. The Chair entertained a motion to approve the recommendation of the Finance Committee to increase the institutional dues to $50.00 per annum beginning with the year 1963. This motion was made by Mr. Elliott H. Morse and seconded. Following the motion, there was discussion of the effect the increase in institutional dues would have on the smaller library. Many members felt it would be a hardship for some libraries. Various alternate suggestions were made, including raising active membership dues instead of institu- tional and making provision for a difference in dues according to size of the library budget. On behalf of the ad hoc Committee on Dues Structure, Miss Bertha B. Hallam pointed out that institutional dues had not been raised for ten years and that the Committee had rejected the idea of a graduated scale of dues for personal members because of the difficulty in keeping such infor- mation current and accurate. A show of hands was called for, and the vote was in favor of the motion. Mrs. June L. Huntley suggested that when notice of the increase in dues is sent to institutional members it should be accompanied by an explana- tory letter from the Board of Directors. A motion was made by Mr. Robert T. Divett that institutional member- ship now include subscriptions to the BULLETIN, Vital Notes, and any other publications of the organization. Following discussion, a motion was made by Mr. Frederick G. Kilgour, seconded, and voted that this motion be tabled for consideration of the Board of Directors. The Chair recognized Mr. Jerome S. Rauch who presented the report of the Exchange Committee. REPORT OF THE EXCHANGE COMMITTEE This report will present the statistics of the current period, review the present operating procedure of the Exchange, and submit the Committee's main proposal concerning Exchange procedure. Fourteen lists, representing the donations of 255 libraries, were mailed in 1961. Incomplete statistics for this same period indicate that members received 201,198 unbound issues and 6,642 bound volumes. Through April 1962, 7 lists have been mailed for 1962, and 3 more are in press; in- complete statistics for this period indicate that members received 45,488 unbound issues and 2,564 bound volumes. It appears that the volume of the Exchange has doubled over the past decade, 1951 figures showing 104,023 unbound issues and 4,928 bound volumes as having been moved in that year. SIXTY-FIRST ANNUAL MEETING 707 Operating procedure of the Exchange over the past year has continued along the lines described in the Committee's previous report. Editorial preparation, stuffing, and mailing have been conducted through the office of the Exchange Manager, with photo-offset printing, collation, and stap- ling being done on a cost basis in the print shop of the Exchange Manager's home institution, New York University Medical Center. On this basis, the publishing costs of the Exchange per list have amounted to approximately $310, $225 for printing and $85 for postage. In addition, clerical help has been available on approximately one-half time basis to handle the clerical preparation of the lists and assist in the other obligations of the Exchange office. A new Key List was issued, prepared by members of the Committee in cooperation with the Exchange Manager. The previous edition of the Key List had been issued in August 1952. Apart from the production methods described above, the main modifica- tion in Exchange procedure in the recent period has been the sustained use of a "quick clearance" distribution policy. This procedure arose last summer when the number of lists placed with the Exchange increased to such a point that assignment of this material became impossible. The ma- jority of these donor libraries requested that this material be put on "quick clearance" so that it could be moved quickly. This method proved to be advantageous to the requesting libraries also, since they knew within a short time which material they were to receive. It is the Committee's feeling that this program has met with the general satisfaction of the membership. However, some of our western members have felt that those libraries near the eastern Exchange headquarters have had certain advantages because of "quick clearance," but with the moving of the Exchange to the Central Office in Chicago it is our hope that this situation will be partially rectified. Because of these several factors and in order to provide the greatest flexibility to the Exchange in its new home, we feel that the Executive Secretary and the new Exchange Committee should be permitted to continue the policy of "quick clearance" for at least another year if this is deemed advisable, and the Committee in ac- cordance with MLA procedures present this recommendation to the mem- bership. Finally, Committee members wish to express their pleasure at having been a working part over the past several years of this important MLA service. The Committee also offer their commendation to Mr. Gilbert J. Clausman, whose contributions as Exchange Manager have made the opera- tion of the Exchange feasible, and their appreciation to the New York Uni- 708 MEDICAL LIBRARY ASSOCIATION versity Medical Center, whose cooperation has been unqualified and sub- stantial. JEROME S. RAUCH Chairman GILBERT J. CLAUSMAN Manager Mr. Rauch then moved that this report be received and considered. The motion was seconded and voted. Mr. Rauch moved that, because of the several factors involved in the operation of the Exchange and in order to provide greater flexibility to the Exchange in its new home, the new Ex- change Committee should be permitted to continue the policy of "quick clearance" for at least another year if this is deemed advisable. The motion was seconded. After discussion of the method of quick clearance as opposed to the former method of assignment of lists, the motion was voted. The President then requested a motion to adjourn the meeting. The mo- tion was made by Mr. Gilbert J. Clausman, seconded by Mr. William D. Postell, and voted, whereupon the meeting was adjourned at 3:15 P.M. JOINT MEETING OF THE BOARD OF DIRECTORS AND COMMITTEE MEMBERS The President called the meeting to order at 3:30 P.M., requesting that the members of the Board of Directors join her on the platform. The purpose of this joint meeting of the Board with committee members was to provide opportunity for informal discussion of mutual problems and responsibilities. Miss Annan first called committee members' attention to the letter of instructions for annual reports by saying that the closing date listed in the letter was for collecting of statistics for reports only and that the work of committees continues until the end of the Annual Meeting. Members were asked to send to the Central Office all information neces- sary to keep the procedures manual up-to-date. Also, copies of all publicity releases and requests for stationery should be sent to the Executive Secre- tary at the Central Office. The new procedure for payment of bills was announced. Bills in tripli- cate are to be sent directly to the Central Office, since the Executive Secre- tary will have all financial records. All requests for payment of expenses allowed for in the budget will be approved by the Executive Secretary, and checks will be made out and sent to the Treasurer for signature. Upon request of the President, Mrs. Bernice M. Hetzner reported on the work of the Finance Committee. SIXTY-FIRST ANNUAL MEETING 709 THE WORK OF THE FINANCE COMMITTEE The first thing and the continuing thing that happened in the work of the Finance Committee was the receiving of all the bills that people on the committees and the officers incurred in the name of the Association. These bills then had to be checked against the allotted budgets and the procedures as outlined for the committees to see if they were legitimate and legal obli- gations. The amount of each bill then was entered into a ledger against the budget of each committee or each officer, and the bill sent out. This work will be done from now on by Mrs. Schmidt. She will receive your bills, check them against the budget allotted to your committee, and, if you are still in the black, will make up a check and send it to the Treasurer; the Treasurer signs the check, and it goes to the creditor. This is why we need three copies of each bill: one for the Treasurer, one for the budget account, and one for the vendor or the creditor. I think one of the most trying parts of the Finance Committee chairman's duties is the handling of the Reserve Fund. At the end of the fiscal year an accounting is made, of course, of the income and expenses of the Associa- tion, and if there is any excess of income over expenses that money then should be allocated to the Reserve Fund. This does not mean just putting it into a bank account. It means that we must find the best investment for that money. This last year we invested in some mutual funds. We had had mutual fund accounts, and we increased one of them and invested in another. So this amount of $13,000-some-odd that I read in the report went into mutual funds. These are all listed in the Auditor's report. You will see that we own Government bonds, and from time to time these come due and must be reinvested either in Government bonds or in some other man- ner. At the end of the fiscal year the new budget must be built from the in- formation received from the Auditor, based on the previous year's activity. Previous to this time each committee chairman is asked to submit an estimate of what will be needed in the coming year. The request goes out to the committee chairmen in the form of a short questionnaire. When these questionnaires are received, in consultation with the Auditor a budget is drawn up, allocating funds to each committee and to each officer. Then we start the whole process anew in the new year by expending money against the current budget. This is a short account of what happens. Again, it is mail every day coming in and passing on the bills. I think this coming year your creditors will get their checks much more promptly because your bill will pass through only two hands instead of three, and we hope to speed up the payment of bills and get them out within two weeks. Delay has been a problem in the past. .710 MEDICAL LIBRARY ASSOCIATION If you have any questions about the work of the Finance Committee in the past, I will be glad to try to answer your questions. If you have ques- tions in this coming year about the work of the Finance Committee or anything connected with fiscal policy, please refer your questions to John Ische, who will be the new Chairman of the Finance Committee. THE WORK OF THE EDITOR OF THE BULLETIN Mr. Alfred N. Brandon, Editor of the BULLETIN, described the work and responsibilities of his position. The primary responsibilities of the Associate Editor are the editing of the accepted manuscripts for publication, the reading of all manuscripts as one of the three members of the Editorial Board who together approve or dis- approve manuscripts for publication, the final correcting of galley proof and page proof, the preparation of the annual Index, and the compilation of news items and Association news. Now with all that, you might ask what is left for the Editor to do? I have made a count of about ten major things that the Editor is responsible for. I will enumerate them rather hurriedly. It is the Editor's primary responsibility to solicit manuscripts for publi- cation in the BULLETIN. It's true that normally papers from the Annual Meeting make up approximately two issues of the four published per year. At times it has been difficult to get good manuscripts for those other two issues. I am happy to report that this problem is not as great now as it might have been once before. Perhaps we are having more writing done, perhaps we are having better articles submitted, but I am happy to say that we are getting good manuscripts, and I believe that the status of the BULLETIN professionally is up to high standard, as tradition has made it. The Editor is one of the three who read all manuscripts that are sub- mitted for publication in the BULLETIN. Those that are accepted he reads four times. The Editor makes up each issue of the BULLETIN, and sometimes this is done quite far in advance. The Editor has to meet absolute deadlines and encourage everyone else to do the same. Now the first is difficult enough, but the second is at times almost impossible. The Editor must not only encourage the authors to meet the deadlines, the dates promised for submission of articles, but also make sure that the various feature editors have their material in on time. At the present time the Editor is editing the Book Review Section. This means the receipt of the books submitted for possible book review publica- tion, the selection of the book to be reviewed, the selection of a reviewer, and the acceptance of the review and the editing of the review as well. The Editor reads all the galley proof and page proof and forwards his SIXTY-FIRST ANNUAL MEETING 711 corrections for incorporation by the Associate Editor. He composes the table of contents. He answers all inquiries regarding manuscripts and the activities of the Editorial Board. He determines editorial policies and pro- cedures. Sometimes he acts as a referee, and at times as a peacemaker. Both the Associate Editor and the Editor from time to time write edi- torials for the BULLETIN or solicit guest editorials. I have figured this past year when I have been Editor that I have spent a minimum of one work week per month in this capacity as Editor. I imagine the Associate Editor has spent a similar amount of time in the work that she has performed. This gives you a brief review of some of the responsibilities and duties of the Editor, and, although they seem to me rather heavy, I believe that the work of the Editor and Associate Editor has a great reward. I publicly, for this group at least, would like to express my great appreciation to Jac- queline Felter, the Associate Editor, who is retiring after five years of service, and trust that you will cooperate with the incoming Associate Editor, Stanley Truelson, as he takes over with the October issue of the BULLETIN. I would like to suggest that those of you who have news items and As- sociation news send these directly to Mr. Truelson. To send them to me may mean the missing of a deadline. I would like to receive a copy, but, if the original could go to Mr. Truelson and a copy to me, this would speed up our work and make sure that the major news items and Association news can get in the earliest issue allowed by our deadline date. Now if there are any questions I will be glad to try to answer them for you. I trust that you have enjoyed the BULLETIN this past year and that you will continue to submit manuscripts and encourage others to do likewise, so we can continue to have a wide selection of varied material for the BULLETIN. The President reminded committee members that they should consult with their committees and answer letters promptly. Dr. Frank B. Rogers, Vice-President and President-Elect, asked them to remember that the President is an ex-officio member of every committee and should be kept informed of their activities. The meeting was adjourned at 4:05 P.M. DINNER AND THEATER PARTY A stimulating interlude to the more serious business of the Convention was the dinner and theater party Tuesday evening, June 5. Two hundred twenty-five guests had dinner at Halleran's Restaurant and then attended a performance of "The Man," starring Robert Horton, at the Drury Lane Theatre, Evergreen Park, Illinois. 712 MEDICAL LIBRARY ASSOCIATION GENERAL SESSION, JUNE 6, MORNING The Convention reconvened at 10:10 A.M., Wednesday, June 6, in the Boulevard Room, Sheraton-Chicago Hotel. Mr. Herman H. Henkle, Li- brarian of the John Crerar Library, presided. Mr. Ralph T. Esterquest, Librarian, Harvard Medical Library, served as an entertaining and witty moderator for the panel, "Technological Advances in Medical Librarian- ship." The first speaker, Mr. Frazer G. Poole, gave a "Progress Report on the American Library Association Library Technology Project," of which he is the Director. Richard M. Orr, M.D., described the "Services and Projects of the Institute for Advancement of Medical Communication," which he directs. Mr. C. D. Gull, Systems Analyst, General Electric Company, spoke on "Mechanization: Implications for the Medium-Size Medical Library." The fourth speaker of the panel, Mr. Alderson Fry, Librarian, Health Sciences Library, West Virginia University, ended the program by saying many things librarians enjoyed hearing. The title of his paper was "Plan- ning the Library for the Librarian." (The papers presented at this panel have been submitted for publication in the BULLETIN.) Mr. Henkle then introduced Mrs. Mildred Crowe Langner, who an- nounced that the winner of the first Ida and George Eliot Prize Award was Mr. Seymour I. Taine, Chief of the Bibliographic Services Division of the National Library of Medicine. Mr. Taine was awarded the prize of $100, donated by Mr. and Mrs. George Eliot, booksellers, New York City, for his article, "The National Library of Medicine Index Mechanization Project," which was published as Part 2 of the BULLETIN for January 1961. The meeting was adjourned at 12:05 P.M. FILMS From 12:00 noon to 1:45 P.M., June 6, films were again shown in the Lake Ontario Room. They were: "No Margin for Error" (on professional liability in medical care); "Dr. Carter Takes a Drive" (New York State De- partment of Health film on care of teeth); and "A Case for Understand- ing" (American Medical Association-American Hospital Association film demonstrating need for regulations for hospital medical staff). GENERAL SESSION, JUNE 6, AFTERNOON The Wednesday afternoon session on "Quackery and Questionable Medical Literature" convened at 2:00 P.M. in the King Arthur Room of the Sheraton-Chicago Hotel. Mr. Robert T. Lentz, presiding, introduced Mr. Oliver Field, Director, Department of Investigation, American Medical Association, who described the activities of his department in discovering and discrediting quackery of all kinds. SIXTY-FIRST ANNUAL MEETING 713 Mr. Lentz then introduced Wallace Ann Wesley, Hs.D., of the Depart- ment of Health Education of the American Medical Association, who served as moderator for the panel, "Questionable Medical Literature: The Library's Role in Collecting and Disseminating Information." Miss Mary Radmacher, Librarian of the Skokie, Illinois, Public Library, the first speaker, discussed the responsibility of the public library. Mr. John M. Connor, Librarian of the Los Angeles County Medical Associa- tion, presented the position of the medical society library. The role of the university health science library was described by Mr. Thomas P. Fleming, Librarian, Columbia University Medical Library. The policy of the Na- tional Library of Medicine in regard to collecting the literature of quackery was the subject of the paper of Miss Miriam D. Hawkins, Assistant Head, Reference Section, Reference Services Division. Miss Genevieve Cole, Li- brarian, Treadwell Library, Massachusetts General Hospital, concluded the panel by giving the views of the hospital librarian. Mr. Lentz then adjourned the session at 4:00 P.M. (Dr. Wesley's introductory and concluding remarks and the papers of the panel have been submitted for publication in the BULLETIN.) DENTAL SCHOOL LIBRARIES GROUP The dinner meeting of the Dental School Libraries Group was held on Wednesday evening, June 6, in the East Room of the Sheraton-Chicago Hotel. Mrs. Kathleen M. Barron, Librarian of Emory University School of Dentistry, presided over the meeting as Chairman. There were thirty-four people present. Dr. Donald A. Washburn gave a short address of welcome to the group. He also brought greetings from Dr. Harold Hillenbrand, the Honorary Vice-President of the Medical Library Association, who was unable to be present. Among the guests were Dr. Sholom Pearlman, the main speaker, and Mrs. Pearlman; Dr. G. W. Teuscher, Dean of Northwestern University Dental School; and Dr. Warren Ball, Assistant Secretary of the Council on Dental Education of the American Dental Association. Letters were read from Dean W. P. Schoen of Loyola University Dental School; Dean Isaac Schour of the University of Illinois College of Dentistry; and Reginald Sullens, Secretary of the American Association of Dental Schools. All ex- pressed regret at being unable to be present. Dr. Pearlman, Secretary of the Council on Dental Research of the Ameri- can Dental Association, was introduced by Dr. Washburn. His talk, "Re- search and the Dental Library," was stimulating and filled with concrete examples of how the dental librarian can aid the serious research worker in the proper use of the modern dental library. After thanking Dr. Pearlman for his interesting talk, Mrs. Barron called 714 MEDICAL LIBRARY ASSOCIATION the meeting into a short business session. It was announced that there were to be no Group meetings in Washington in 1963. Miss Margaret Gayley Palmer proposed that official thanks be given to the American Dental As- sociation, which very generously had made the dinner complimentary to the members present. Miss Doris Erfle, Librarian of the Faculty of Dentis- try, University of Manitoba, was elected Chairman of the Group for 1962-64. HOSPITAL LIBRARIES GROUP The meeting of the Hospital Libraries Group of the Medical Library Association was held in the Crystal Foyer of the Sheraton-Chicago Hotel at 6:00 P.M. Wednesday, June 6. One hundred ten people attended. Miss Frida Pliefke, Librarian, Rush Medical College, presided. The first speaker, Miss Edith Payne, Director, School of Nursing, Presbyterian,St. Luke's Hospital, Chicago, spoke on "An Experimental Program in Nurs- ing Education." Hans 0. Mauksch, Ph. D., Chairman, Social Science Department, School of Nursing, and Director, Department of Patient Care Research, Presbyterian-St. Luke's Hospital, Chicago, described "Patient Care Research." MEDICAL SCHOOL LIBRARIES GROUP The Medical School Libraries Group met at the Quadrangle Club of the University of Chicago on Wednesday evening, June 6, as guests of the Bio-Medical Libraries of the University of Chicago. A social hour and din- ner preceded a speech by Dr. H. Stanley Bennett, Dean of the Division of Biological Sciences and School of Medicine, University of Chicago. Dr, Bennett discussed "The Importance of Libraries in Our Culture." He emphasized that higher education is the goal of the whole nation and that the ultimate beneficiary is not only the individual student, but the nation and indeed the world. Thus, national support for universities and their libraries can be demonstrated to be in the highest national interest. He then traced the history of early Greek, Roman, and Indian libraries, which flourished when they had national support and declined when disinterest or bigotry prevailed. Miss Eleanor Johnson, Librarian of the Bio-Medical Library, University of Chicago, and Group Chairman, presided at a short business meeting. On the motion of Mr. Gilbert J. Clausman the members voted a resolu- tion of thanks to the hosts of the evening for their bountiful hospitality. Dr. Vilma Proctor, Librarian of the University of Southern California School of Medicine, was elected Chairman of the Group for the next meet- ing, which will be held in San Francisco in 1964, since there will be no Group meetings at the International Congress in Washington in 1963. SIXTY-FIRST ANNUAL MEETING 715 MEDICAL SOCIETY LIBRARIES GROUP The Medical Society Libraries Group dinner was held in the Lake Mich- igan Room of the Sheraton-Chicago Hotel at 6:00 P.M., Wednesday, June 6. The meeting was called to order by Miss Marjorie G. Weber, Chairman, who introduced the distinguished guest, Miss Gertrude Annan, President of the Medical Library Association, and the speakers, Mrs. Susan Crawford, American Medical Association; Mr. Jeremiah A. O'Mara, American Psy- chiatric Association; and Mr. Erich Meyerhoff, Medical Library Center of New York. Over sixty persons attended the meeting, the second largest at- tendance record for this Group. Miss Weber announced the officers of the Group for 1964 (there will be no Group meetings in 1963): Mrs. Susan Crawford, Chairman, and Miss Jean E. Foulke, New York Academy of Medicine Library, Secretary. The topic of the session was "New Developments of Interest to Medical Society Libraries." Mr. Erich Meyerhoff presented a paper on "The Storage Library and Beyond: Problems of Cooperation Involving Scientific and Medical Materials." Specifically, Mr. Meyerhoff outlined experiences in development of his own Medical Library Center. Mrs. Crawford gave a brief overview of the history, administration, and functions of the Archive- Library Department of the American Medical Association. Factors affect- ing direction of development and means of adjusting to these needs were stressed. Mr. O'Mara described development of the new Library and Ar- chival Services of the American Psychiatric Association, authorized in 1960. Rapid growth and acquisition of rare historical materials during the two-year history of the Services was outlined. A brief discussion period followed. PHARMACY LIBRARIES GROUP The Pharmacy Libraries Group of the Medical Library Association held its annual dinner meeting on Wednesday evening, June 6, in the Lake Ontario Room of the Sheraton-Chicago Hotel. Miss Nettie A. Mehne, Upjohn Company Library, served as Chairman, and Miss Clara A. Robe- son, Massachusetts College of Pharmacy Library, as Secretary. Fred A. Bassett, Head Librarian of the Upjohn Company, spoke on "Information Retrieval: An Annotated Introduction and Projection," and Robert L. Hayne, Head of the Documentation Section, Science Infor- mation Department, Smith, Kline and French Laboratories, discussed "An Example of Machine Retrieval of Chemical and Biomedical Literature." At the business meeting that followed, a communication from Miss Ruth J. Mann, Secretary of MLA, recalled that there would be no Group meet- ings at the 1963 meeting because of the International Congress on Medical Librarianship. The Joint Committee on Standards for Pharmacy College 716 MEDICAL LIBRARY ASSOCIATION Libraries had nothing additional to report, nor had the Committee on Classification Study. A letter from the Pharmacy Section, Science-Tech- nology Division, Special Libraries Association, asked for the cooperation of the Group in the preparation of a Pharmaceutical Libraries Directory. The Group agreed to aid in any way possible. The Nominating Committee, composed of Miss M. Margaret Kehl and Mrs. Gertrude Lorber, reported a slate consisting of Mrs. Ina S. Pearson, University of the Pacific, Chairman, and Miss Elizabeth S. Eaton, Mead Johnson Research Center, Secretary. These officers were elected to serve for two years. INTERNATIONAL BREAKFAST At 8:00 A.M., Thursday, June 7, in the East Room of the Sheraton-Chi- cago Hotel, Miss Louise M. Darling, Chairman of the Committee on Inter- national Cooperation, presided at the International Breakfast, held to mark the fifteenth year of the Committee's existence and the final year of the Rockefeller Foundation grant for the traveling fellowship program. She introduced to the 225 librarians attending the breakfast the MLA foreign fellows present, Mrs. Fe S. Ferrer and Mr. Marc Chauveinc, and a guest, Mr. Leonard Wertheimer of the University of Capetown Medical Library. After introducing the members of the present Committee sitting at the head table-Joan Campbell, M. Ruth MacDonald, Sarah G. Mayer, and John B. Balkema-and Robert T. Lentz, the next Chairman of the Com- mittee, Miss Darling read the names of former Committee members: Dr. Sanford V. Larkey, Scott Adams, Janet Doe, Robert T. Lentz, Anna Frances Burke, John P. Ische, Mollie Sittner, Jacqueline W. Felter, Estelle Brodman, and Eileen R. Cunningham. At this time as a token of esteem and affection, Miss Darling presented a gift to Mrs. Sarah G. Mayer, member of the Committee since 1947/48. She then introduced Mr. Samuel Lazerow, Chief, Technical Services Division, National Library of Medicine, who reported on his visit to the Soviet Union from May 22 to June 10, 1961. He discussed the organization of the Soviet medical library system, with special reference to the State Central Medical Library (Moscow) and to the various republican central scientific medical libraries. He described operational aspects of the system, such as technical services, bibliographical and reference work, and housing and equipment. Other subjects covered were training of medical librarians, salary structure, and the employment of physicians as librarians. Miss Darling then introduced Miss Gertrude L. Annan, who added her congratulations to those already given Mrs. Mayer and thanked all the members of the Committee on International Cooperation for their efforts. She announced that the Rockefeller Foundation has promised the As- SIXTY-FIRST ANNUAL MEETING 717 sociation a grant of $10,000 for the second phase of the International Fel- lowship program, if the Association can provide matching funds. Wesley Draper, Chairman of the Gifts and Grants Committee, is attempting to secure these matching funds and reports that several foundations are interested. After thanking the local Banquet and Meals Committee for providing the charming table decorations carrying out the international theme, Miss Darling declared the meeting adjourned at 9:40 A.M. SEMINARS The Seminars were held Thursday, June 7, on the Chicago Campus of Northwestern University in Wieboldt Hall from 10:00 A.M. to 12:00 noon and from 2:00 P.M. to 4:00 P.M. A complete account of the seminars appears in the report of the Seminar Committee. ANNUAL BANQUET The annual banquet was held in the Ball Room of the Sheraton-Chicago Hotel on Thursday evening, June 7, at 7:30. Before the banquet, 345 MLA members and their guests were entertained by Walter H. Johnson, Inc., at a Social Hour in the Crystal Foyer. Miss Gertrude L. Annan, President, presided at the banquet. Following songs by the Chicago-Wesley Memorial Hospital School of Nursing Choral Ensemble, directed by Mr. Gerald Smith, the President acknowledged greetings from friends and members from this country and abroad, includ- ing the cordial telegram from Mrs. Florrinell F. Morton, President of the American Library Association. She next introduced the Association officers and the speaker sitting at the head table and then the Association's special guests: Miss Lucy D. Germain, Executive Director, The American Journal of Nursing Company; Dr. and Mrs. Joseph H. McNinch; and Mr. and Mrs. E. L. Benton. She also greeted one of our own members, Mrs. Magdalene Freyder Hodgson, recently returned to Chicago. Miss Annan then added: "On looking back at the banquets of past years, one of the most attractive pictures was that of the President in a lovely, flowing white gown at Lake Placid ten years ago. We are particularly happy that Miss Margueriete Prime is able to be with us tonight." Following the introductions, Mrs. Mildred Crowe Langner announced that the 1962 Murray Gottlieb Prize Essay Award was won by Mr. Robert T. Divett, Librarian, University of Utah Library of Medical Sciences, for his article, "Medicine and the Mormons." (The essay will be published in 718 MEDICAL LIBRARY ASSOCIATION a future issue of the BULLETIN.) Mr. Divett is the first person to have won this award twice. The President then introduced Dr. Donald A. Washburn, who in turn introduced the chairmen of the hardworking Convention committees. The banquet speaker, Mr. George Bugbee, President of the Health Information Foundation, was introduced by Miss Annan as being well- known in Chicago and New York and on the national scene. Executive Director of the American Hospital Association for eleven years, in 1954 he came to New York as the President of the Health Information Foundation. In May 1962 Mr. Bugbee became Director of the University of Chicago's Program in Hospital Administration in the Graduate School of Business, which is incorporating the program of the Health Information Founda- tion. The title of his address was: "You Can Teach an Old Dog New Tricks." (This paper has been submitted for publication in the BULLETIN.) GENERAL SESSION, JUNE 8, MORNING The Convention reconvened Friday, June 8, at 10:10 A.M. in the Boule- vard Room of the Sheraton-Chicago Hotel. Miss Mary Louise Marshall, Emeritus Librarian and Emeritus Professor of Medical Bibliography of Tulane University School of Medicine, presided at the panel discussion on "Library Standards: Their Development and Implementation." Following Miss Marshall's introductory speech, in which she traced the development of the Medical Library Association's Certification program, Melvin W. Green, Ph.D., Director of Educational Relations of the American Council on Pharmaceutical Education, spoke on accreditation standards for a col- lege of pharmacy. Warren G. Ball, D.D.S., Assistant Secretary, Council on Dental Educa- tion of the American Dental Association, discussed dental library stand- ards. Glenn R. Leymaster, M.D., Associate Secretary, Council on Medical Education and Hospitals, represented the American Medical Association. Kenneth B. Babcock, M.D., Director of the Joint Commission on Ac- creditation of Hospitals, described the Commission's work and spoke of the need many small hospitals had for help in building and maintaining their libraries. Miss Ellen Anderson, Director of Nursing, Columbia Hospital School of Nursing, Milwaukee, represented the National League for Nursing and discussed its activities in accreditation of educational programs for nursing. (These papers and a summary of the discussion have been submitted for publication in the BULLETIN.) Miss Marshall then introduced the Chairman of the Committee on Standards for Medical Librarianship, Mrs. Helen Monahan, Librarian, SIXTY-FIRST ANNUAL MEETING 719 Medical Library of Mecklenburg County, Charlotte, North Carolina, who served as Moderator for a question and answer period. The librarians serving as discussants were: Miss Margaret Gayley Palmer, University of Pennsylvania School of Dentistry, Philadelphia, for the den- tal school library; Miss Margaret Alverson, Veterans Administration Hospital, Minneapolis, for the hospital medical library; Vern M. Pings, Ph.D., Wayne State University College of Medicine, Detroit, for the medi- cal school library; Mrs. Catherine O'Day Hollis, Mercy Central School of Nursing, Grand Rapids, Michigan, for the nursing school library; Sister Teresa Louise, The Jerome Medical Library, St. Joseph's Hospital, St. Paul, for the integrated hospital library; Mr. Philip Rosenstein, Brooklyn College of Pharmacy, Brooklyn, for the pharmacy school library, and Mrs. Ida Marian Robinson, Health Sciences Library, University of Maryland, Baltimore, panel member-at-large. Questions from the floor were also presented to the speakers. At 12:00 noon Mrs. Monahan turned the chair back to Miss Marshall, who declared the meeting adjourned. FINAL BUSINESS SESSION The final business session was called to order by the President at 1:35 P.M., Friday, June 8, in the Boulevard Room, Sheraton-Chicago Hotel. Miss Ruth J. Mann read the report of the Secretary. Following this report, those present stood while the names of the members who had died during the past year were read. REPORT OF THE SECRETARY The Board of Directors of the Medical Library Association held three meetings during the year: the first on May 12, 1961, at the Olympic Hotel, Seattle, Washington; the second, February 3-4, 1962, at the Sheraton- Chicago Hotel, Chicago, Illinois; the third on June 4, 1962, at the Sheraton- Chicago Hotel, Chicago, Illinois. Throughout the year, 128 members, elected or appointed, participated in the activities of the Association. Eleven members served on the Board of Directors, 16 represented the Association on joint committees, 6 served as appointed officers, and 115 worked on committees. Twenty-eight members served in more than one capacity. The firm of Reilly, Penner and Benton, Auditors, continued to handle the financial affairs of the Association. Only one library requested a certificate of membership. The President, Miss Gertrude L. Annan, represented the Association and gave an address at the dedication ceremonies of the new National Library of Medicine at Bethesda, Maryland, on December 14 and 15, 1961. 720 MEDICAL LIBRARY ASSOCIATION The elected secretary, Miss Ruth J. Mann, represented the Association at the 27th meeting of the Council of the International Federation of Library Associations at Edinburgh, Scotland, September 4-8, 1961. During the year, the elected Secretary and the Executive Secretary held two conferences, at which the duties of each were defined. We are gratified that Mrs. Johanna Grimes has continued her sponsor- ship of the Murray Gottlieb Prize Essay program and to announce that the first Ida and George Eliot Prize, sponsored by Mr. George Eliot, was awarded at this convention. Donations to the Marion Dondale Scholarship Fund have increased, and it is hoped that more members will contribute. It is with profound regret that we record the names of the following members who have died since our last meeting: Miss Catherine E. Kennedy-Active Member Miss Marjorie E. Larson-Active Member Miss Shelley Virginia Marshall-Active Member Mrs. Olga S. Nell-Institutional Representative Dr. Atherton Seidell-Associate Member RUTH J. MANN Secretary REPORT OF THE EXECUTIVE SECRETARY Your Executive Secretary started to work for the Association on August 15, 1961. Members of the Central Office Committee spent two days intro- ducing her to the operation and philosophy of the Association. Within a week an appropriate office was found, and on September 1 the room was ready for occupancy. The middle of September, the Secretary discussed her assignment with the President and was asked to work first on the MLA Archives, the membership records, and publicity. The Archives were requested immediately. They have now been put into filing cabinets in the form in which they came from the Library of the Medical and Chirurgical Faculty of Maryland. The materials still need to be sorted and new folders made. Miss Patricia Kinnison of the University of Kansas Medical Center Li- brary donated many hours of her time each week for a period of two and one-half months to making certain that the membership records were cor- rect for the moment. A double postal was mailed to 348 individual and 326 institutional members in the United States, and a letter was sent to each of the 134 foreign members of the Association. A follow-up letter went to 45 members, and 26 members still have not replied. The neces- sary corrections were made in the central office records and forwarded to the Auditor, the BULLETIN Business Manager, the Exchange Manager, and the Chairman of the Membership Committee. SIXTY-FIRST ANNUAL MEETING 721 The biennial membership list, which ordinarily appears in the July issue of the BULLETIN, has been sent to the Editor and to the Associate Edi- tor. Last minute changes will be inserted in galley proof. Sixteen addi- tional questions about names or addresses were raised while we were get- ting the list ready, and letters enclosing return envelopes were mailed to these members at the end of March. Publicity from the central office has consisted of a newsletter (MLA News), a page in the BULLETIN, press releases, an invitation, and a progress report. Two numbers of the irregularly issued MLA News have been mailed to members. A page in the October 1961, the January 1962, and the April 1962 issues of the BULLETIN OF THE MEDICAL LIBRARY ASSOCIA- TION was written over the signature of the Executive Secretary. Press re- leases covering the establishment of a central office, the appointment of an executive secretary, the MLA officers for 1961/62, courses in medical librarianship to be given during the spring and summer of 1962, and an- nouncement of the sixty-first annual conference and of the spring meeting of the New York Regional Group have been sent to newspapers and peri- odicals and to the MLA officers and committee members. An invitation to visit the new central office was sent to all MLA officers and committee members. A midwinter progress report was sent to the Central Office Com- mittee and to the President of the Association. Miscellaneous chores included making arrangements for the 1962 mid- winter Board meeting and the writing and distributing of the Minutes of this meeting; referring requests concerning jobs, membership in the As- sociation, recruitment, the annual conference, courses in medical librarian- ship, etc., to the appropriate committee; and answering questions about membership directories, organizing a small library, personnel statistics, BULLETIN reprints, the MLA mailing list, future convention sites, etc. I have been impressed by the devotion of the MLA membership to the work of the Association. I consider it a privilege to be associated with the group. I hope that I may relieve you of some of your less rewarding duties. HELEN BROWN SCHMIDT Executive Secretary REPORT OF THE TREASURER The Treasurer this year has continued to function as the distributor of checks for the Association. Since March 3, 1961, the date concluding the previous report, 319 checks have been signed and forwarded, amounting to $67,601.67. The detailed accounting of the finances of the Association is included in the Auditor's report that follows. In addition, the report of the Chairman of the Finance Committee will also give you additional ac- tivities of the year. Looking ahead, we hope to streamline the financial 722 MEDICAL LIBRARY ASSOCIATION operation and cut down the time element between receipt of invoices and payment. JOHN P. ISCHA Treasurer AUDITOR'S REPORT Exhibit "A" MEDICAL LIBRARY ASSOCIATION, INC. Chicago, Illinois BALANCE SHEET-DECEMBER 31, 1961 ASSETS General and Reserve Fund Assets: Cash: General checking account ........................... $ 620.72 Savings account ...................................... 3,049.18 Total general cash ............................................ $3,669.90 Investments (Schedule 1): United States Savings Bonds-At redemption values $ 4,250.00 ... United States Treasury obligations-At cost ........... 14,714.67 Savings and loan accounts ............................ 24,912.65 Mutual fund stocks-At cost .......................... 27,391.82 Total investments .............................................. 71,269.14 Total general and reserve fund assets ........................ $74,939.04 Trust Fund: Rockefeller Fellowship Fund-Cash in special checking account (Ex- hibit "'C") ................................................... 5,600.99 Total assets ................................................ $80,540.03 LIABILITIES AND FUND BALANCES Liabilities: Withheld taxes, Social Security taxes, and retirement funds payable. $ 622.28 Fund Balances: Rockefeller Fellowship Fund ........................... $ 5,600.99 Association Funds (Exhibit "B"): Scholarship fund ......................... $ 1,152.11 Prize fund ............................. 100.00 Expansion and development fund ......... 71,269.14 General fund ............ ............... 1,795.51 Total funds controlled by Association ............... 74,316.76 Total fund balances ................ .......................... 79,917.75 Total liabilities and fund balances .......................... $80,540.03 Exhibit "B" COMPARATIVE STATEMENT OF INCOME AND EXPENSES- GENERAL FUND Year Ended December 31, 1961 Actual Income 1961 Comparative and Expenses Budget 1960 Income: Dues: Institutional Members........... $15,187.50 $14,200 $14,043.00 Active Members................ 8,295.15 8,100 8,020.80 Associate Members.............. 960.00 1,000 965.00 Sustaining Members............. 500.00 500 500.00 Total..................................... $24,942.65 $23,800 $23,528.80 BULLETIN: Subscriptions ................... $ 3,409.45 $ 2,400 $ 2,386.90 Advertising.................... 2,077.99 2,200 2,177.46 Special income July issue....... 1,912.50 Back issues and extra copies..... 488.43 150 132.79 Total..................................... 7,888.37 4,750 4,697.15 Scholarship grant............................. I,000.00 Royalties from Handbook..................... 2,151.00 2,000 2,175.50 Sales of Brodman book........................ 175.00 100 115.00 Sales of Cumulative Index.................... 14.42 26.28 Sales of paperbound Directory.................. 39.00 243.00 128.71 300 143.79 Royalties on cloth bound Directory............. Vital Notes-Fees.............................. 571.00 900 882.75 Certification fees.............................. 420.00 300 360.00 Dondale Scholarship gifts.................... 535.00 50 52.00 Gifts for prizes............................... 200.00 200 Interest and Dividends: Savings and loan shares ......... $ 1,025.97' $ 961.29 Bonds ......................... 694.42 7.82 Stocks .......................... 879.64 $ 2,500 Savings account ................. 162.79J 158.01 Total..................................... 2,762.82 2,500 2,460.69 Annual Meeting-Gross receipts... $ 8,918.19 $ 8,000 $ 7,285.30 -Expenses ........ 8,658.34 8,000 6,450.83 Net from meeting......................... 259.85 - 834.47 Refresher courses-Receipts ....... $ 1,035.00 $ 2,000 $ 2,036.00 -Expenses ....... 737.14 2,000 1,601.99 Net from courses.......................... 297.86 - 434.01 Exchange income............................. 33.01 - Miscellaneous income......................... 113.37 50 54.06 Total general fund income. $40,532.06 $34,950 $37,007.50 723 Exhibit "B"-Concluded Actual Income 1961 Comparative and Expenses Budget 1960 Expenses: Central Office: Salaries......................... $ 4,046.43 Social Security and retirement. . 271.39 Rent . ......................... 600.00 Equipment and furnishings ...... 1,904.19 Supplies, travel, and other ex- pense ........................ 1,831.84 Total..................................... $ 8,653.85 $21,100 Association Exchange........................ 7,578.69 6,735 6,625.63 BULLETIN costs................................ 14,058.69 12,000 11,653.57 Officers: President and President-Elect. $ 300 $ 44.85 Secretary ....................... $ 320.04 300 221.72 Treasurer's (auditing) office. 250.11 500 311.74 Total..................................... 570.15 $ 1,100 $ 578.31 Board travel.................................. 525.88 800 525.58 Accounting services......................... 1,700.00 1,760 1,600.00 Committee expenses (Schedule 2).............. 478.74 2,170 1,293.76 Reproduction of annual reports................ 136.13 200 197.00 General stationery and supplies................ 330.80 700 497.20 Brodman book expenses..................... 19.37 14.33 Directory expenses............................ 124.36 40 2.40 Scholarships awarded......................... 1,200.00 1,200 750.00 Memberships in other organizations........... 200.50 150 75.00 Representation at meetings.................... 51.82 200 44.50 Vital Notes expense............................ 1,258.07 750 715.32 Prizes awarded............................... 100.00 200 100.00 Advanced for International Congress......... 2,000.00 2,000 Advanced for 1962 Annual Meeting............ 100.00 Handbook reprinting......................... 1,100.00 Manual expense............................... 50 Miscellaneous expense........................ 88.25 70 74.95 Total general fund expenses............. $40,275.350 $51,225 $24,747.55 Excess of income over expenses. $ 256.776 $(16,275) $12,259.95 FUND BALANCES FOR 1961 (Exclusive of Rockefeller Fellowship Fund) Balance Balance January 1, Disburse- December 31, 1961 Receipts ments Transfers* 1961 Scholarship Fund .$ 1,817.11 $ 535.00 $ 1,200.00 $ $ 1,152.11 Prize Fund 200.00 100.00 100.00 Expansion and De- velopment Fund. 57,868.98 13,400 .16 71,269.14 General Fund . . 14,373.91 39,797.06 38,975.30 (13,400 .16) 1,795.51 Totals $74,060.00 $40,532.06 $40,275.30 $74,316.76 * Transfers represent increase in investments. 724 Exhibit "C" SUMMARY OF CASH RECEIPTS AND DISBURSEMENTS Year Ended December 31, 1961 General Fund: Cash balance, January 1, 1961...................................... $16,191.02 Cash receipts: Income receipts (Exhibit "B") ...................... $40,532.06 Withheld income, Social Security taxes, and retirement. 1,153.18 Bonds redeemed .4,404.85 Total .$46,090.09 Less investment income added to principal of: Savings and loan accounts ....... ........ $1,025.97 Stocks (stock dividends) ................. 290.00 Savings bonds . ......................... 130.00 1,445.97 Net cash receipts.......................................... 44,644.12 Net cash receipts plus opening balance..................... $60,835.14 Cash disbursements: Expense disbursements (Exhibit "B") ...... .......... $40,275.30 Withheld taxes and retirement paid ................... 530.90 Stocks and bonds purchased .......................... 16,359.04 Net cash disbursements................................. 57,165.24 Cash balance, December 31, 1961....................... $ 3,669.90 Rockefeller Fellowship Fund: Cash balance, January 1, 1961...................................... $ 9,583.70 Cash receipts: Amounts received on Foundation grants: Andrea De Derka ....................... $1,891.00 Fe S. Ferrer ............................ 3,900.00 Charles Tettey .......................... 2,877.00 $ 8,668.00 Expense refund...................................... 30.00 Total receipts.............................................. 8,698.00 Receipts plus opening balance.............................. $18,281.70 Cash disbursements: Fellows: Uthai Dhutiyabhodhi ....... ............ $2,332.00 S. Matsuda ......... 2,781.00 Maren Hvardal .. ...................... 1,635.00 Charles Tettey .......................... 2,291.00 Fe S. Ferrer . ........................... 1,972.00 Andrea De Derka .......... ............. 1,666.00 $12,677.00 Administrative expenses. 3.71 Total disbursements ............ ........................... 12,680.71 Cash balance, December 31, 1961 ......................... $ 5,600.99 725 726 4) 4)~~ ~ ^ *D:-- Ut -H *, . > as co ~ ~ C ~ MEDICAL LIBRARY ASSOCIATION ~~~~~~1 > ~ co Its, :E * tP~~~~~~4 . ~C 4.g ; o i CM4 R- co C4 co co * t *bO *70 * O * * * * Co ** Z Co oCo c -0 C 1-O * N * * lt * 0 * 9~ . Lt_ co~ . t- o C14 * 0 H b-D 0 -44 * oo 0 0 :4 E- SIXTY-FIRST ANNUAL MEETING 727 LO .0(0 c LO t) o L CM r-a) t OC; Lf oo4 LO C LO 0°. 0°N E 4, 0s fa0l e-4 onr C-4 4 0 C14 co 0)C)i' 0) oco Qo X cO 1- N 8 zt 04t C'4 co _ en L C LO 00 LO 0) 11_ N1 -4 N 4 00 6- V) 46 o C1 coO N o0 q. U- coi In e C- N LO C O CU4 LO o LO co * *0I N Ca CN N O cn N CM O c g ¢ > o C b bo o L C,_ -LO go v: . .A > 0D .c.o E.. WI 1- "0 4 t 0 go CUC 0o~ qC CU 'C ~-Co -.b 0 >CU c COO o U CIS U2 02U 4 4;, " E6 0 = v M zi m u 1.4 .. C. 728 MEDICAL LIBRARY ASSOCIATION Schedule 2 COMMITTEE EXPENSES-1961 Actual 1961 Expenses Budget Membership .................................................... $ 36.05 $ 125 Central Office . ................................................ 89.28 100 Recruitment .................................................... 81.90 1,000 Awards ....................................................... 99.12 100 Standards ...................................................... 19.66 Curriculum ..................................................... 26.99 Certification .................................................... 49.71 110 International Cooperation ...................................... 48.00 50 Miscellaneous ................................................... 28.03 685 Total ............ $478.74 $2,170 REPORT OF THE BULLETIN Precedents have been broken, history has been made, and the BULLETIN is a continuing success! The first supplement to the BULLETIN was issued as Part 2 of the January 1961 issue. In addition to the 11 chapters of the Supplement, which contained 96 pages, the 4 issues of Volume 49 for the year 1961 contained a total of 735 pages; 667 of these were devoted to. text, 52 to advertisement, and 16 to the Index. Of the total pages of text, 83 pages contained the Association's Proceedings. This volume is the largest in the quarterly's history. Thirty-eight original articles appeared in the four regular issues. Li- brarians were the authors of thirty-two of these, and physicians and others were responsible for the remaining six articles. The Murray Gottlieb Prize Essay Award continues to be printed in the BULLETIN; the Fifth Award Essay appeared in the January issue. The July 1961 issue was a special anniversary number of the National Library of Medicine and was edited by Dr. Frank B. Rogers. The cost of the BULLETIN for the year was $14,058.69. Income from paid subscriptions, sale of back issues, and advertising totaled $7,888.37, leav- ing $6,170.32 to be paid for by the Association to underwrite the cost of subscriptions sent to individual and institutional members and the cost of publication of the Association's official reports and proceedings. The Editorial Board was composed of Mildred Crowe Langner (Janu- ary-June) and Alfred N. Brandon (July-December), Editor; Jacqueline W. Felter, Associate Editor; David A. Kronick (January-June) and Fred- erick D. Bryant (July-December), Business Manager; Frederick D. Bryant (January-June) and Eugene Muench (July-December), Assistant Business Manager; and G. S. T. Cavanagh (January-June) and Mildred Crowe Langner (July-December), Chairman, Publication Committee. SIXTY-FIRST ANNUAL MEETING 729 The Waverly Press continued to give excellent service as publishers of the BULLETIN. ALFRED N. BRANDON Editor Mr. Brandon made the following addition to his report: Announcements in advance of regional group meetings should now be sent to the Executive Secretary for publication in MLA News instead of in the BULLETIN. Reports of these meetings, on the other hand, should be sent to the Associate Editor of the BULLETIN SO that they may become part of a permanent indexed record of MLA activities. Lists of new officers should be sent to both the BULLETIN and MLA News. I would like to take this opportunity to advise you of the name and address of the incoming Associate Editor, who takes over responsibilities as Associate Editor commencing with the October issue of the BULLETIN. He is Mr. Stanley D. Truelson, Jr., State University of New York Upstate Medical Center Library, 766 Irving Avenue, Syracuse 10, N. Y. So if you will address your news items and personal notes henceforth to Mr. Truel- son, we would appreciate it. REPORT OF THE COMMITTEE ON ORGANIZATION AND PROCEDURES MANUAL This Committee was discontinued by action of the Executive Board at the midwinter meeting, 1962. It had served a useful purpose during the past ten years, when policies were developing more rapidly than the ma- chinery for coordinating them, but the central office now provides a logical location for the master copy of the Manual, and the Executive Secretary becomes the logical custodian. A copy of the statement of functions and procedures that should be a part of the continuing files of each office and committee should also be available in the Manual maintained at headquarters. Any revisions should be submitted promptly to the Executive Secretary. HELEN CRAWFORD Chairman REPORT OF THE PLACEMENT SERVICE In addition to individual notices, a complete listing of positions regis- tered with Placement was sent out in September and January, and another is being prepared for early May. The recipients were all individuals listed with Placement; all institutions offering positions; executive officers and 730 MEDICAL LIBRARY ASSOCIATION committee chairmen of MLA; the Executive Secretary; all approved li- brary schools; MLA members in areas not covered by any of the above distribution; and, on request, anyone who asked for the list. Each list carried the request to pass along the information so that the maximum number of people could learn of available positions. To keep the infor- mation up-to-date, supplementary new listings were published in MLA News in November and March. Each listing carried a short questionnaire to be returned to the Place- ment Advisor to assure correct information. One extra form was mailed to each applicant to verify the individual and institutional status. It is impossible to arrive at an accurate conclusion as to the success of placing applicants or filling positions, since the majority of withdrawals merely requested removal of the name or position from the Active File. At this date (April 20), the figures are as follows: ACTIVE FILE Individuals ....... 60, plus 9 pending Positions ....... 47, plus 7 pending WITHDRAWALS Individuals ....... 53 Positions ....... 26 Grateful acknowledgement is made to the Public Health Research In- stitute and the Bureau of Laboratories of the New York City Department of Health for the mimeographing and mailing folders for all the lists; to Miss Shirley Bernt, who duplicated all the material; and to Mr. Gilbert Clausman, who attended to the mailing facilities. MARY FENLON KAYLOR Placement Advisor REPORTS OF REGIONAL GROUPS REPORT OF THE COORDINATOR Regional Groups of the Medical Library Association are now in the fifteenth year of their existence, the first one having been organized in 1947. From a single group that year, they have grown to the present total of nine, and there may be more in the near future. The regions repre- sented include Southern, Midwest, New England, Southern California, Pacific Northwest, San Francisco and Bay Area, Philadelphia, New York, and Washington, D.C. Some of these areas are so large that there may be division of some of them at a later date. It is also believed that some areas SIXTY-FIRST ANNUAL MEETING 731 not now included may be interested in organizing regional groups. This report will not include details as to officers, meetings, etc., since those facts will be reported for each individual group in an early issue of the BULLE- TIN. This will be the final report submitted by the undersigned. The co- ordinating of the groups will become one of the functions of the central office, where it properly belongs, since the information is collected there; any other coverage seems a duplication of effort. This has been a most satisfying and rewarding appointment, and I have enjoyed it greatly, but I feel that I have not been able to devote enough time to it recently to do justice to its demands. I wish to take this opportunity to express my thanks to all the Regional Group officers who have worked with me during the past several years. They have done a fine job in promoting the activities of the Medical Library Association. OTILIA GOODE Regional Group Coordinator MIDWEST REGIONAL GROUP The Midwest Regional Group held its 1961 fall meeting at the Mayo Clinic, Rochester, Minnesota, on October 27 and 28. The midwinter meeting was held February 2, 1962, at the American Medical Association, Chicago, Illinois. (See BULLETIN 50: 277, Apr. 1962.) Miss Alice Dunlap, American Hospital Association, Chicago, Illinois, is the Chairman of the Group; Mrs. Vera Flandorf, Children's Memorial Hospital, Chicago, Illinois, is the Secretary. NEW ENGLAND REGIONAL GROUP The New England Regional Group of the Medical Library Association met in Concord, New Hampshire, on October 20 and 21 at the New Hamp- shire State Hospital with Mrs. Margaret T. MacKown as Chairman. There were seventy-seven registrants from all six New England states, upper New York State, and eastern Canada. The program was described in the BULLETIN 50: 113-114, Jan. 1962. The meeting in 1962 will be in Bar Harbor, Maine, under the Chair- manship of Miss Joan Staats of Roscoe B. Jackson Memorial Laboratory, Bar Harbor, Maine. NEW YORK REGIONAL GROUP A joint meeting of the New York and Philadelphia Regional Groups was held November 18 at the College of Physicians of Philadelphia. An account of this meeting can be found in the BULLETIN 50: 116, Jan. 1962. On April 4, 1962, a meeting was held at the New York University-Belle- 732 MEDICAL LIBRARY ASSOCIATION vue Medical Center. Dean Neal Harlow of the Graduate School of Li- brary Science, Rutgers University, spoke on "The Raging Book." Sonia S. Wohl, Rockefeller Institute for Medical Research, New York City, is the 1962 Chairman. Philip Rosenstein, Brooklyn College of Phar- macy, Brooklyn, New York, is the Secretary. PACIFIC NORTHWEST REGIONAL GROUP Miss Marjorie G. Weber of Spokane Medical Library is the 1962 Chair- man of the Group, and Mr. A. Patrick Collins, U.S. Public Health Service, Rocky Mountain Laboratory, Hamilton, Montana, is the Secretary. PHILADELPHIA REGIONAL GROUP The Philadelphia Regional Group has a membership of eighty-three. At the April 24 meeting the following officers were elected: Chairman, Mr. Samuel A. Davis; Vice-Chairman, Miss Jacqueline Bastille; Secretary- Treasurer, Miss Elizabeth Thorp. Three meetings were held during the year. The fall meeting was a joint meeting with the New York Chapter, attended by 130 members. An evening course in medical librarianship was offered again this year under the auspices of Drexel Institute. Twenty-six were enrolled in the course, taught by Mr. Robert T. Lentz. Three librarians from abroad visited Philadelphia libraries August 14-18 under the MLA Exchange Program. The informal journal exchange was most successful. The "Not" Com- mittee is working toward a program of cooperative purchase of items not available in this area. The list of journals indexed by Index Medicus has been checked for holdings of the five medical school libraries and the College of Physicians. Xerox copies of this list will be made available to members. SAN FRANCISCO AND THE BAY AREA GROUP The annual joint meeting of the Medical Library Group of Southern California and the San Francisco and Bay Area Regional Group took place October 5-7 at the University of California, Los Angeles. (See BULLE- TIN 50: 113, Jan. 1962.) The Directory is now in progress of revision. Miss Marie Abbruzzese is Chairman of the Committee. Officers for the year 1961/62 were: President, Mrs. Josephine Norten; Vice-President, Miss Marie Abbruzzese; Secretary, Mr. Everett Cunning- ham; Treasurer, Mrs. Brigitta Vardasz. Officers for the year 1962/63 are: President, Mr. Jack Miller; Vice-President, Mrs. Dorothy Dragonette; Secretary, Mrs. Brigitta Vardasz; and Treasurer, Mrs. Vera Loomis. SIXTY-FIRST ANNUAL MEETING 733 SOUTHERN CALIFORNIA GROUP Members of the Medical Library Group of Southern California held their spring meeting on April 24-25, 1962, at the University of California Conference Center at Lake Arrowhead. On April 24 Donald Black of the University of California Physics Library talked on mechanization of li- brary procedures, and Melvin Kavin of Kater-Crafts Bookbinders demon- strated various technical processes. Seminars in medical librarianship were held the following day. Robert F. Lewis, Biomedical Library, University of California at Los Angeles, was elected President of the Group. Miss Frances Ishii, Memorial Hospital of Long Beach, is Vice-President; Leroy W. Otto, Vernier Radcliffe Memorial Library, Loma Linda University, is Secretary; and Mrs. Helen W. Hawley, White Memorial Library, Loma Linda University, is Treasurer. SOUTHERN REGIONAL GROUP The Southern Regional Group held its eleventh annual meeting Oc- tober 20-21 in Austin, Texas. (See BULLETIN 50: 115-116, Jan. 1962.) WASHINGTON, D. C., REGIONAL GROUP This Regional Group usually has one meeting each year. Because of the dedication ceremonies of the National Library of Medicine, the Group did not meet during the fall of 1961. The 1962 meeting is scheduled for October 13 in Richmond, Virginia, with the Richmond Academy of Medicine and Tompkins-McCaw Library of the Medical College of Virginia as joint hosts. The Chairman of the Steering Committee for this meeting is Mrs. June Leath Huntley, Director of Tompkins-McCaw Library. Members of the library staff will serve on the Steering Committee. A regular slate of officers is not elected by this Group. At each annual meeting the Chairman of the Steering Committee for the next year is elected. It is the usual practice to elect the librarian of the host institution. REPORT OF THE COMMITTEE ON INTERNATIONAL COOPERATION In administering the Medical Library Association's foreign fellowship program this year, the Committee on International Cooperation awarded one study fellowship and two travelling fellowships. The study fellowship has enabled Mrs. Fe Ferrer, Librarian of the Institute of Hygiene, Uni- versity of the Philippines, to follow her training year at the University of Kansas Medical Center Library with a year at Columbia University, where she will complete the work for her M.S. in L.S. degree at the end of the summer session. She observed in libraries in the New York area during 734 MEDICAL LIBRARY ASSOCIATION the school year, attended the Medical Library Association Annual Meet- ing in Chicago, and then went on to visit libraries in the Midwest and in New England. Following the summer session, she will observe in medical libraries in the Philadelphia-Baltimore-Washington, D. C., area. Travelling fellowships went to Miss Maren Hvardal, Medical Librarian of the Universitetsbiblioteket, Oslo, Norway, and Mr. Charles Tettey, Li- brarian of the Medical Research Institute of Ghana. Both observed in many libraries across the country and completed their fellowships with interesting accounts of their experiences in the United States. Mr. Tettey, who was here for six months against four for Miss Hvardal, also attended the summer course in medical librarianship and the Workshop on Com- parative Librarianship at Columbia University. For 1962/63 there have been seven applicants from India; three from Nigeria; two each from Turkey, Pakistan, and the Philippines; and one each from Fiji, Czechoslovakia, Norway, Senegal, Japan, Italy, Colombia, Mexico, and Brazil; as well as general inquiries from library and public health organizations in Puerto Rico and Iran. Around a third of the candi- dates carried their applications to completion, and from these, three have been awarded travelling fellowships of six months each: Mr. Marc Chau- veinc, Librarian of the Faculty of Medicine, University of Dakar, Senegal; Mrs. Julie Kriivinkova, Superintendent of Medical Libraries, Institute for Medical Documentation, Ministry of Health, Prague, Czechoslovakia; and Mr. Samuel 0. Falayi, Medical Librarian of the Federal Laboratory Serv- ice, Yaba, Nigeria. Since 1962/63 will mark the fifteenth and final year of the Rockefeller Foundation grant for the fellowship program, much thought has been de- voted to considering the direction the work of the International Coopera- tion Committee should take in the future. In general, the Committee hopes to continue and enlarge its program of assistance to foundations and other organizations which from time to time sponsor the training of foreign medical librarians in this country and, in addition, to serve as a clearing house for inquiries from foreign sources on American medical libraries and literature. Several initial steps have been taken to make the services of the Committee more widely known, but it is as yet too early to report details. Miss Ruth MacDonald served as the representative to the CNLA Joint Committee for Visiting Foreign Librarians, which continued its planning for a national information and referral center. She reports that a plan for action was approved by CNLA on May 4, 1962. Details will be announced later. The Committee wishes to express its gratitude to the many members of SIXTY-FIRST ANNUAL MEETING 735 the Association who have given so freely in time and hospitality to the international cooperation program this year. LOUISE DARLING Chairman JOHN B. BALKEMA Co-chairman Miss Louise Darling, Chairman of the Committee on International Co- operation, introduced the MLA fellow, Mrs. Fe Ferrer, Librarian of the Institute of Hygiene, University of the Philippines, who gave the follow- ing report: REPORT OF THE MLA FELLOW Madame President, Members of the Association: It is, indeed, a great privilege to be able to attend this convention, which in the past I have only read about. I take this rare occasion to extend to the members of the Medical Library Association the warm greetings of the Filipino people. For my part, I wish to express my deep appreciation to all those who have made my fellowship possible. It has opened an op- portunity for me to serve my people, and for this I am grateful. I shall try to give you a picture of the library to which some of the li- brary usages I am now learning in theory at Columbia's School of Library Service and in practice in my library tour will be adapted to suit its local needs. The Institute of Hygiene Library was established as part of the Uni- versity of the Philippines library system in 1931 through a grant of the Rockefeller Foundation. The Institute's building together with the Li- brary's collection was destroyed during World War II. Again the Rocke- feller Foundation put the present Institute back on its feet with a recon- structed building and some basic texts in public health. The Library has a collection of about five thousand volumes and a sub- scription to thirty journal titles. It has practically no book fund to speak of, not even to pay completely for its journal subscriptions. Its resources and part of its journal subscriptions are derived from donations and what- ever it can get in exchange for the Acta medica Philippina, which is a joint publication of the Institute and the College of Medicine. Obviously, this collection cannot adequately meet the instructional and research needs of five hundred students and about fifty faculty and staff members, to say nothing of the hospital and College of Medicine staffs, who also use its facilities. 736 MEDICAL LIBRARY ASSOCIATION But all is not dark in this picture. The new University Librarian is an energetic, service-oriented individual who is agitating for allocation of book funds on the basis of demonstrated need, rather than on the basis of enrollment, which is the present measure of allocation. The redesigna- tion of library material, which up to now is designated as unexpendable property, has been recommended strongly to the administration. Favor- able action would lead to the opening of closed stacks, which so far have been the library's instinctive defence against this unrealistic designation. Last, the recent incorporation of the Institute of Hygiene Library into the Medical Library will lead to economies not possible when they were maintained and administered as separate units. The Institute of Hygiene Library will stand as a token in our part of the world of your efforts to further the ends of library service. Ft FERRER MLA Fellow REPORT OF THE COMMITTEE ON STANDARDS FOR MEDICAL LIBRARIANSHIP The detailed activities of the Committee on Standards for Medical Li- brarianship are included in the reports of the Subcommittees on Recruit- ment, Internship, Curriculum, and Certification. The ad hoc Committee to Study the Effectiveness of the Certification Program asked for recommendations from each of the subcommittees, which were made. The Committee was asked to vote on an application for Grade III certi- fication. The Standards Committee agreed with the Subcommittee on Certification. The Board of Directors voted to give one scholarship of $150 for each of the approved courses in medical library science. Eduardo de los Reyes was awarded a scholarship to Drexel, and Helen Cesvet was awarded one to Western Reserve University. At this writing, all the scholarship applica- tions haven't been received, and it is impossible to announce the recipients of the remaining scholarships before the Annual Meeting. This has been a very busy year. The Chairman wishes to thank all the members of her Committee for their fine cooperation. HELEN MONAHAN Chairman REPORT OF THE SUBCOMMITTEE ON CERTIFICATION The routine work of the Subcommittee was as follows: SIXTY-FIRST ANNUAL MEETING 737 Total to date Requests for information concerning certification answered ... 76 Application blanks forwarded .. 58 Applications approved for Grade I . ................. 27 258 Applications approved for Grade II . ................ 5 14 Applications approved for Grade III .. 0 2 Special applications approved ................... 1 2 Applications disapproved for Grade III ........................ I Applications disapproved for Special certification ... I Applications in progress (in April) .. 5 There was a considerable amount of correspondence not directly con- cerned with giving information concerning certification. The Subcom- mittee prepared the examination for special certification, made arrange- ments for the candidate's taking it, and graded it. Hectographed copies of the Subcommittee's Manual of Procedures were made, including the changes of last year and a list of library schools approved by ALA. The Subcommittee cooperated to the best of its ability with the ad hoc com- mittee which had been set up to review the curriculum and certification program of MLA. VERA FLANDORF Chairman REPORT OF THE SUBCOMMITTEE ON CURRICULUM This year two courses in medical librarianship were investigated and surveyed, approval of which was referred to the Committee on Standards: Course No. 592, Introduction to Medical Librarianship, Western Reserve University School of Library Science; offered spring semester, 1961; In- structor, Dr. David A. Kronick. Course No. S628, Reference and Bibliog- raphy: Medical Sciences, Catholic University of America Department of Library Science; offered summer session, 1961; Instructors, Jane M. Ful- cher and Isabelle T. Anderson. A third, Course No. 218, Bibliography of the Medical and Life Sciences, offered by the School of Library Service at the University of California at Los Angeles in the fall semester of 1961 with Louise Darling as instructor, was investigated and surveyed, but final approval awaits accreditation of the school by the American Library Association. In order to obtain factual data concerning the courses, a detailed ques- tionnaire was sent to all instructors in December. These will be compiled before the end of the year, and a number of recommendations for changes in the existing Minimum Standards, based on the data collected, will be presented to the Committee on Standards. Eighty-seven inquiries concerning training for medical librarianship 738 MEDICAL LIBRARY ASSOCIATION were answered by the Chairman following the announcement of the schedule of courses to be offered during the spring and summer terms of 1962 in various medical and library publications. This has been a busy year. The Chairman has appreciated the assistance of a most cooperative subcommittee and takes this opportunity to thank its members for their support. ELSIE BERGLAND Chairman Miss Bergland added one further item to her report: After deliberations at the beginning of the Convention, the Subcom- mittee on Curriculum presented to the Committee on Standards recom- mendations for revisions of four sections of the Minimum Standards. REPORT OF THE SUBCOMMITTEE ON INTERNSHIP No new applications for approval of internship programs were received during the year. One letter of inquiry concerning the level of training given medical library interns was received and answered. The Subcommittee recommended to the Committee on Standards that the Code on Certification be revised to provide an additional grade for individuals having served an internship without having taken one of the formal courses. MARIE HARVIN Chairman REPORT OF THE SUBCOMMITTEE ON RECRUITMENT The Subcommittee on Recruitment has had a very busy year. The two brochures, "Be A Medical Librarian" and "Choose Medical Librarian- ship," have been revised. Mrs. Mildred Crowe Langner revised "Be...," and members of the Committee revised "Choose...." The Texas Medical Association printed six thousand brochures for us, so our only expense was for the paper and the plates. The address of the MLA central office is listed on the new Recruitment Brochures. I feel sure the central office will be most helpful in forwarding requests for information to the proper persons. Many opportunities were lost this past year because of delay in forwarding mail to and from various members. The Committee sent out 7,826 brochures and 50 posters during the year. I am most grateful to the members of the Committee for their coop- eration and efforts during the past year. Many other members of the As- SIXTY-FIRST ANNUAL MEETING 739 sociation have also been active in recruitment, and I would like to express my thanks to them. PAULINE DUFFIELD Chairman REPORT OF THE GIFTS AND GRANTS COMMITTEE It is the function of the Gifts and Grants Committee to seek financial aid for Association projects which have been approved by the Board of Directors. The Committee worked on contributions to the Marion Don- dale Scholarship Fund and investigated sources of aid for foreign fellow- ships, but most of the year's activities centered around the possibility of securing funds for needy foreign libraries to provide payment of institu- tional membership dues in the Medical Library Association, airmail post- age on exchange lists, and transportation charges on exchange material assigned to them. One agency has promised $10,000 for this purpose if matching funds can be obtained. Several other organizations have expressed considerable interest in the project, but as yet have not made definite commitments. WESLEY B. DRAPER Chairman Mr. Draper announced that the Lederle Laboratories have made a gift this year of $500 toward the Medical Library Association Scholarship Fund. REPORT OF THE PERIODICALS AND SERIAL PUBLICATIONS COMMITTEE During the first year, with the committees set up as they were by the Board, there was very little accomplished other than organization. The individual reports of the Subcommittees on Bibliography, a Union List of Serials, and Vital Notes, will speak for themselves. The main function of the committee reorganization is to make sure that all efforts are co- ordinated and that the activities of the three committees have the benefit of consultation with others working along much the same lines. ELIZABETH F. BREADY Chairman Mrs. Bready called the members' attention to the important new pub- lication of the National Library of Medicine, Biomedical Serials, 1950- 1960 (P.H.S. Publication No. 910). It can be ordered through the Superin- tendent of Documents for $3.00. Mrs. Bready called for a rising vote of 740 MEDICAL LIBRARY ASSOCIATION thanks to Dr. Frank B. Rogers and Lela M. Spanier, who compiled this valuable list. The vote was given with applause. REPORT OF THE SUBCOMMITTEE ON BIBLIOGRAPHY A reorganization of committee responsibility in the bibliographic areas led to the creation of a Subcommittee on Bibliography within the Com- mittee on Periodicals and Serial Publications. Armed with a fairly broad definition of its fields of activity, the Subcommittee has sought to deter- mine which specific areas merit special consideration. A questionnaire suggesting fifteen possible projects or concerns was circulated among the Subcommittee and a very limited number of other interested persons. The results of this informal survey suggested that the Subcommittee should undertake or stimulate the undertaking of a revision of the bibliography published in the Handbook of Medical Library Prac- tice. No progress has been made in this direction. At the request of the President, the Subcommittee has considered a pro- posal to publish an abridged index of a limited number of medical jour- nals. This study had not been completed at the time of the writing of this report. The Subcommittee has acted as a clearing house for criticisms of pub- lishers' practices which are detrimental to good medical library adminis- tration. Specific complaints have been forwarded to the President of the Association for appropriate action. ELLIOTr H. MORSE Chairman REPORT OF THE SUBCOMMITTEE ON A UNION LIST OF SERIALS There has been no activity to report. THOMAS P. FLEMING Chairman REPORT OF THE SUBCOMMITTEE ON VITAL NOTES The Subcommittee during 1961/62 consisted of the following: Virginia Beatty, Liselotte Bendix, Robert T. Divett, Leslie K. Falk, Sylvia H. Haa- bala, Elisabeth D. Runge, and William K. Beatty, Chairman. The Chair- man sincerely appreciates the support and suggestions of the members of the Subcommittee. The major efforts of the Subcommittee were devoted to the three issues of volume 9 of Vital Notes on Medical Periodicals. The first issue con- tained 350 regular entries and 79 congress entries, the second contained 531 and 104, and the third issue contained 593 regular entries and the SIXTY-FIRST ANNUAL MEETING 741 volume Index. Volume 9 contained 1,474 regular entries (an increase of 27 percent over volume 8) and 183 congress entries (an increase of 49 per- cent over volume 8). The following libraries and organizations contributed to volume 9: American Dental Association; American Hospital Association; American Journal of Nursing Company; American Medical Association; Boston University School of Medicine Library; British Medical Journal; College of Physicians of Philadelphia; Columbia University Medical Library; Cor- nell University Medical Library; Eaton Laboratories, Norwich; Harper Hospital, Detroit; Indiana University School of Medicine; Institute of the Pennsylvania Hospital; Jackson Memorial Laboratory, Bar Harbor, Maine; Kirksville College of Osteopathy and Surgery; Los Angeles County Medical Association; Loyola University (New Orleans) Science Library; Massa- chusetts College of Pharmacy; Mayo Clinic; National Institutes of Health; National Library of Medicine; New York Academy of Medicine; New York Psychoanalytic Institute; Northwestern University Medical Library; Nor- wich Pharmacal Company, Norwich, New York; Oak Ridge Institute of Nuclear Studies Medical Library; Chas. Pfizer & Company, Groton, Con- necticut; State University of New York Downstate Medical Center; State University of New York Upstate Medical Center; The Stuart Company, Pasadena, California; University of Alabama Medical Center; Univer- sity of British Columbia Biomedical Library; University of Illinois Li- brary of Medical Sciences; University of Kentucky Medical Center Library; University of Miami School of Medicine; University of Missouri Medical Library; University of Oregon Medical School Library; University of Pittsburgh, Falk Library of the Health Professions; University of Texas Medical Branch, Galveston; University of Utah Library of Medical Sci- ences; Vanderbilt University School of Medicine Library. Volume 9 was sent by subscription to 314 institutions or individuals and by gift to 10 institutions or individuals. Receivers live in the District of Columbia, 42 of the 50 States, and 29 foreign countries. WILLIAM K. BEATrrY Chairman REPORT OF THE PERSONNEL SURVEY COMMITTEE Thirty-nine new names were added this year to the Roster of Medical Librarians, which forms a centralized list of the names and qualifications of personnel in libraries of the medical sciences. Four requests for salary information were answered by data from the survey files, adapted to current date. IDA MARIAN ROBINSON Chairman 742 MEDICAL LIBRARY ASSOCIATION REPORT OF THE COMMIT-TEE ON THE POSTGRADUATE INSTITUTE The Committee on the Postgraduate Institute conferred several times with the Division of General Medical Sciences, National Institutes of Health, U.S.P.H.S., and with members of the University of Illinois on the possibility of a grant to the Medical Library Association and the Univer- sity for a one-week course (Postgraduate Institute) to train twenty-five beginning administrators in medical libraries. This course was to be held at the Medical Library of the University of Illinois immediately follow- ing the MLA meeting, June 9-15, 1962. A grant application to provide funds for the University and for the students (total $7,651) was submitted to the National Institutes of Health in June 1961 and acted on favorably by the appropriate Study Section and Advisory Council of that body; the letter to that effect from the Public Health Service was dated January 30, 1962, and the money became available on February 1, 1962. At several points during this process, the Chairman of the Committee conferred with Miss Wilma Troxel and Dr. Frances Jenkins on the con- tents of the course and such administrative matters as publicity, Public Health Service restrictions on students and their stipends, and the like. Registration forms and information were distributed in February, and normal planning continued from that time until June. A more detailed report on the Institute will be prepared by the Director (Miss Troxel) after its completion and will be submitted to the Board for its decision about future Institutes. With the presentation of the Institute, the work of the Committee on the Postgraduate Institute (set up on an ad hoc basis) is at an end, and it considers itself discharged. ESTELLE BRODMAN Chairman REPORT OF THE PUBLICATION COMMITTEE The major activity during the year involved consideration for publica- tion of a "Manual for the Small Medical Library." It was decided that the manual now in process be postponed and that efforts be made to obtain a completely elementary manual or primer on establishing the small medi- cal library. Such a publication is drastically needed by beginning librarians and by administrators of small hospitals who wish to start hospital library collections. The Committee agreed to consider another publication to be submitted for approval in 1963. SIXTY-FIRST ANNUAL MEETING 743 Medical Library Association recruitment brochures were submitted for suggestions, additions, and approval. The Committee voted to approve the recommendation by the Board that the subscription price of the BULLETIN OF THE MEDICAL LIBRARY As- SOCIATION be raised from $7.00 to $10.00, domestic; $7.50 to $12.00, foreign; and single numbers to $2.50, domestic, and $3.00, foreign; provided that the Association dues also be increased. It is understood that any additional revenue resulting from the increase would be put in the Association's budget and cannot be considered as an increase for the BULLETIN. The Board requested the Committee to consider publication of the Proceedings of the Second International Congress on Medical Librarian- ship in the BULLETIN. The Committee was further requested to report to the Board the most practical way that this could be accomplished. The Committee voted to recommend consideration by the Board of the fol- lowing methods: 1. The Proceedings might be published as a separate or a supplement to the BULLETIN to be separately priced. 2. If possible, a grant might be obtained in order to enable the Medical Library Association to subsidize publication of the Proceedings as a separate or supplement of the BULLETIN. 3. In view of the financial difficulties of the Congress it is suggested that the Proceedings be published as a regular issue of the BULLETIN OF THE MEDICAL LIBRARY ASSOCIATION with the understanding that the Association would assume the financial responsibility for the amount of a regular issue. All additional expenses would be borne by the Congress. MILDRED C. LANGNER Chairman REPORT OF THE MURRAY GOTTLIEB PRIZE ESSAY AWARD COMMITrEE The 1962 Murray Gottlieb Prize Essay Award was won by Robert T. Divett for his article on "Medicine and the Mormons." The award, a check for $100, was presented to him at the banquet during the Associa- tion's Annual Meeting in Chicago. This award was established in 1956 in memory of Murray Gottlieb, former owner of the Old Hickory Book Shop, an Associate Member of the Association, and a contributor to the BULLETIN. It is given by his widow and her husband, Mr. and Mrs. Ralph Grimes, to the Association to fur- ther interest in American medical history by medical librarians. MILDRED C. LANGNER Chairman 744 MEDICAL LIBRARY ASSOCIATION REPORT OF THE IDA AND GEORGE ELIOT PRIZE ESSAY COMMITTEE The Ida and George Eliot Prize Award, a check for $100, is given an- nually by Mr. and Mrs. Eliot, booksellers, New York City, for that article which is deemed to have contributed most to medical librarianship. It may have been published in any library journal. It was presented for the first time at the Association's Sixty-first Annual Meeting to Seymour I. Taine, Chief of the Bibliographic Services Division of the National Li- brary of Medicine, for his article, "The National Library of Medicine Index Mechanization Project," which was published as Part 2 of the BULLETIN for January 1961. MILDRED C. LANGNER Chairman REPORT OF THE MARCIA C. NOYES AWARD COMMITTEE Since the Marcia C. Noyes Award is not made according to a regular schedule and an award was made in 1960 and one in 1961, the Committee has no report for this year. MARY M. POST Chairman REPORT OF THE COMMITTEE ON A CENTRAL OFFICE With the appointment of the Medical Library Association Executive Secretary at the postconvention Board of Directors meeting, the Commit- tee on a Central Office was directed to negotiate a contract of employment. On July 21, 1961, the agreement was signed by the President, Secretary, and Executive Secretary. The contract is subject to annual renewal, and renewal is automatic unless notification is given in writing sixty days prior to the end of the contract term. The Executive Secretary began active duty on August 15, 1961, and on that date, two of the Committee, Miss Troxel and Mrs. Hetzner, met with Mrs. Schmidt in Chicago. Duties and procedures were discussed, and a preliminary survey of office space was made. Subsequently, the Committee authorized the rental of quarters at 919 North Michigan Avenue, and the Executive Secretary was instructed to begin occupancy at this address on September 1, 1961. She was further authorized to make purchases, within the budgeted amount, of office furniture and equipment. Activities of the Office were reported to the Committee regularly, and occasional suggestions have been made by the Committee. In February, the Committee recommended to the Board of Directors that it be dismissed at the end of this year and that the activities of the SIXTY-FIRST ANNUAL MEETING 745 Office be directed by the officers and the Board of Directors of the Asso- ciation. The Board concurred in this recommendation of the Committee. BERNICE M. HETZNER Chairman REPORT OF THE SEMINAR COMMITTEE The Seminar Committee met twice in the office of Miss Gertrude L. Annan, President, who served as ex-officio member of the Committee, once on September 15, 1961, to develop and consider a program for the 1962 meeting, and then again on April 13, 1962, to review the program and to make final plans for the Chicago meeting. After considering several al- ternative proposals, such as workshops in selected areas conducted by recognized authorities or a series of panel discussions on various subjects which would present a choice of meetings a member could attend on a selected day, the Committee decided to modify last year's program and to offer a series of eight discussion sessions on Sources of Information. In order to keep the groups down to manageable size, it was decided to in- vite two discussion leaders to conduct separate sessions in each of the sub- ject areas and to present individual outlines and lists of references which could be consolidated by the Committee editors and distributed in ad- vance of the meetings. The areas selected and the instructors who graciously consented to prepare outlines and lead discussions were: (1) Medical Eco- nomics, Eva Hawkins and Elizabeth Ferguson; (2) New Drugs and Drug Nomenclature, Winifred Sewell and Gertrude Lorber; (3) Administrative Medicine, Wesley Draper and Helen Monahan; (4) Medical Nomencla- ture, Alderson Fry and Vilma Proctor; (5) National Medical Literatures, Samuel Lazerow and Harold Bloomquist; (6) Translations, Scott Adams and Herman Henkle; (7) Emerging Disciplines, Robert Lewis and Harold Oatfield; and (8) Biographical and Directory Information, Erna Russo and Charlotte Kenton. The Board of Directors of the Association decided that the Seminars were to be included as an integral part of the Annual Meeting program and that there would be no separate fees required for taking the courses. The instructor-leaders volunteered their services and had primary respon- sibility for preparation of the outlines and lists of references. The outlines were reviewed by the Committee and modified to fit a uniform format in preparation for printing and distribution to preregistrants. Additional copies of each of the outlines were prepared for distribution at the meeting to those who wished to have an outline for a section they could not attend. Preregistration brochures were distributed in the early part of March with a deadline date of April 15. By April 15 some 275 preregistrations had been received, and class rosters had been compiled for both morning and 746 MEDICAL LIBRARY ASSOCIATION afternoon sessions, although some provision was made for late admission to some of the groups which had not been oversubscribed. Classroom ad- mission tickets were prepared in advance for distribution with registration materials. At their April 13 meeting the Committee in general agreed that it was a wholesome attitude that produced new and experimental approaches to the problem of postgraduate educational programs at our Annual Meeting. The Committee also agreed that it was desirable to maintain some continuity in these activities by means of rotating Committee mem- bership and asked Erich Meyerhoff to draft a recommendation to this effect for the Board. The Committee owes a great deal to Dr. Estelle Brod- man and her Committee for pioneering in this kind of program, but our special gratitude goes out to the instructors-discussion leaders who gave their time and energies to the program. DAVID A. KRONICK Chairman REPORT OF THE COMMITTEE ON THE SECOND INTERNATIONAL CONGRESS ON MEDICAL LIBRARIANSHIP The next meeting of the Medical Library Association will be in con- junction with the Second International Congress on Medical Librarian- ship, which will occur in Washington just ten years after the First Con- gress was held in London. The Second International Congress will be during the week of June 16 to 22, and the headquarters hotel is the Shore- ham Hotel. For planning purposes, we are guessing that the attendance at the Con- gress will be about eight hundred, about five hundred people from America and about three hundred from the rest of the world. The meeting will be- gin on Sunday evening with an opening session and reception. There will be substantive sessions each forenoon and afternoon thereafter during the week except for Wednesday, which is reserved for a tour to the new Na- tional Library of Medicine and a boat ride on the Potomac with a picnic lunch served on board the boat. Tuesday afternoon and Friday afternoon are reserved for business meetings of MLA, and the final session of the Congress will be on Saturday morning. The fee for each member of the Congress has been established at $25.00, which will cover registration fees, the banquet, the boat ride and picnic luncheon, transportation, the pre-Congress book of abstracts, the proceed- ings of the Congress, and the receptions. The program content of the Congress is being handled a little differ- ently from previous MLA meetings. Instead of setting up fixed programs for each meeting and inviting people to speak at the various sessions, we SIXTY-FIRST ANNUAL MEETING 747 have simply established six program areas for the entire Congress and asked for the submission of papers pertinent to these areas. All papers submitted will be printed as abstracts in the pre-Congress book of abstracts, which will be one of the Congress series of Excerpta Medica. Certain of these papers will be selected for oral presentation at the Congress, and these papers will be included in the Congress proceedings, which we hope will come out as a regular issue of the BULLETIN OF THE MEDICAL LIBRARY AssoCIATION. The deadline for the submission of papers is- November 15 of this year. Papers are to be accompanied by an abstract, as set out in the Congress brochure. The Congress will be conducted in four languages: English, French, German, and Spanish. The contract for the translation services has been signed. The Medical Library Association is the sponsor of this Congress, and all members are hosts to the foreign librarians who come to our shores to meet with us during this Congress. Each one of us individually should take seriously this responsibility to act as a host during the Congress ses- sions. Things are going along pretty well as far as the planning is concerned. We haven't got all the money that we expected to get and hope to get. What this means chiefly is that there isn't as much money as we hoped to have to use as subsidy for travel for people coming from abroad, but we hope that despite this we will have a good representation from overseas. We have had lots of firm indications of delegations which will attend. There will be an influx of our foreign visitors through the various port cities of the country, especially New York, San Francisco, Los Angeles, New Orleans, and Miami. We are going to have to ask librarians in those cities to cooperate with us in meeting these people and getting them on a plane or a train and making sure that they get to Washington. All members of the Association will receive registration forms and fur- ther information as the year goes on. One of the things that you will re- ceive is a request asking you to indicate if you have facility in speaking a language. We would like to develop a small core of people who could be called on to help out in some situations. Don't limit yourself to the official languages of the Congress. After all, we will have people from everywhere here, and every language is bound to be useful at some time or another. We hope that everybody will turn out to make this Second International Congress, which the Association is sponsoring, a great success. FRANK B. ROGERS, M.D. Chairman 748 MEDICAL LIBRARY ASSOCIATION REPORTS OF JOINT COMMITTEES AMERICAN LIBRARY ASSOCIATION, REFERENCE SERVICES DIVISION, COMMITTEE ON BIBLIOGRAPHY There was no activity to report. ELLIOTT H. MORSE Representative AMERICAN LIBRARY ASSOCIATION REPRINT EXPEDITING SERVICE At the request of the Reprint Expediting Service Bulletin, a publica- tion of the ALA Committee on Reprinting, a list of reprint wants in the field of medicine and the allied sciences was compiled and published dur- ing the past year. This list was based on the recommendations made by nine libraries during an informal telephone survey in the Greater New York area. A list of recent reprints in the field was also compiled and pub- lished. The members of the Medical Library Association are urged to notify their Representative of any out-of-print titles which are in demand. It is only through a more active participation of the membership that this service can become more efficient and effective. SONIA WOHL Representative AMERICAN STANDARDS ASSOCIATION SECTIONAL COMMITTEE Z39 ON LIBRARY WORK AND DOCUMENTATION Z39 received a joint grant from the National Science Foundation and the Council on Library Resources, Inc., for 1961/62. In consequence, Dr. Marguerite von Geyr has been engaged as Administrative Associate, and work of subcommittees has speeded up notably from funds for travel to meetings. At a meeting December 1, 1961, Melville J. Ruggles (Council on Library Resources, Inc.) gave a report on mechanization in Russian libraries (pub- lished subsequently by C.L.R., Inc.). The Committee voted to accept re- sponsibility for work on standardization of trade catalogs. Karl Baer (Na- tional Association of Home Builders) will organize a subcommittee to consider the problems. At a meeting April 13, 1962, Maurice Tauber (Columbia University) reported on library conditions in Australia as he found them during his sabbatical survey (publication will occur). The best medical collection in Australia is in the University at Adelaide, which hence undergoes a vo- luminous interlibrary loan business. A Central Medical Library, compara- SIXTY-FIRST ANNUAL MEETING 749 ble to our N.L.M., will be established at Melbourne shortly; in the process, a dozen or more smaller collections will be eliminated. A similar centraliz- ing step is planned for law libraries, also. Familiar plaints: The personnel picture is sad; many collections are housed in fire-traps of the worst kind; budgets are pitiful. The Music Library Association and the Magazine Publishers Guild have resigned from the Committee. A draft standard for Periodical Title Abbreviations is well developed in subcommittee and will be submitted to the full Committee by the end of the year. Much work on a draft standard for transliteration of the Cyril- lic alphabet has been expended. The Subcommittee on Abstracts will have a draft standard developed by September 1962 and predicts an acceptable American Standard will emerge from it within a year. The closely affiliated A.S.A. Committee Z85 is hard at work on a proposed standard for steel book stacks. American delegates to the International Standards Organization's ninth meeting in Paris this June are Henry Dubester (L.C.), Robert Kingery (N.Y.P.L.) and Jerrold Orne (U. of N.C.). They have been instructed to issue an invitation to hold the tenth or subsequent ISO/TC46 meeting in the United States. HAROLD OATFIELD Representative Mr. Oatfield presented an addition to his report: The American delegation to the International Standards Organiza- tion's Ninth Plenary ISO/TC46 Meeting in Paris, 25-27 June 1962, has been expanded to four, with Bernard Fry (N.S.F.) as the additional repre- sentative. This marks the first time in history that the United States will have sent an adequate full delegation to participate in this fundamental work of standardization. We hope thereby that the U. S. will now take and keep its rightful place as a leader, rather than through default as heretofore continue to have to cope with less satisfactory decisions reached by representatives of the small nations alone (whose views of the problems posed frequently prove limited in scope). AMERICAN STANDARDS ASSOCIATION SECTIONAL COMMITTEE Z85 ON STANDARDIZATION OF LIBRARY SUPPLIES AND EQUIPMENT During the year, the Subcommittee on Standardization of Steel Book- stacks gave concentrated attention to developing specifications for finishes for steel shelving equipment. Consulting engineers in the paint and finish industry worked with the Subcommittee, and the collective competence 750 MEDICAL LIBRARY ASSOCIATION of librarians, manufacturers, and consultants resulted in the drafting of a comprehensive set of performance specifications which will now serve to give library purchasers a useful statement of minimum standards when they buy bookstacks. RALPH T. ESTERQUEST Representative COUNCIL OF NATIONAL LIBRARY ASSOCIATIONS The President reported that the former Representative, Dr. Sanford V. Larkey, resigned this spring so that the Executive Secretary could be- come the representative to CNLA other than the President. Mrs. Schmidt's report appeared originally in the May 1962 issue of MLA News. The Council of National Library Associations held its semiannual meet- ing in New York City on May 4, 1962. A large part of the day was spent discussing the feasibility of combining a pilot project for a CNLA Secre- tariat with the Z39 (Committee on Standardization in Library Work and Documentation of the American Standards Association) program and dis- cussing a proposal for financing a national center for foreign librarians. The Committee on the Establishment of a Permanent Executive Secre- tariat was instructed to pursue all possible avenues for support. The Com- mittee for Visiting Foreign Librarians was asked to submit a plan, re- vised in accordance with the Council's suggestions, to the Council for a mail vote, as soon as convenient. HELEN BROWN SCHMIDT Representative INTERAGENCY COUNCIL ON LIBRARY TOOLS FOR NURSING The Interagency Council on Library Tools for Nursing met on October 30, 1961, and March 2, 1962, in the conference rooms at National Nursing Headquarters, New York City. The Council has no budget or executive powers. Its functions are to exchange ideas, plans, and experiences; to explore the library service needs of nursing; and to make suggestions to appropriate executive bodies. During 1961/62, the Council: 1. Discussed with representatives of the National League for Nursing and the American Nurses' Association the content of and possible speakers for suggested program sessions on phases of library service at the 1963 NLN convention and the 1964 ANA convention. (Pro- grams for earlier conventions of these two organizations have al- ready been completed.) Exhibits at these meetings were also pro- posed. SIXTY-FIRST ANNUAL MEETING 751 2. Discussed with the Director of the ANA-NLN Film Service the pos- sibility of the Service's producing a film on the use of libraries in nursing education, with suggestions as to content, sponsorship, ad- visers, etc. 3. Continued to promote initiation of and production of an Index to Nursing Literature. The Board of the American Journal of Nursing Company has authorized a meeting of representatives of those nurs- ing groups interested in developing such an index and consultants, and this meeting is scheduled for April 1962. 4. Asked the Executive Secretary of the American Nurses' Association to communicate with the MEDLARS Project directors at the Na- tional Library of Medicine urging the desirability of including the subject of nursing in the MEDLARS Project. This has been done and a favorable reply received by the American Nurses' Association. The next meeting of the Council is scheduled for fall, 1962. HELEN W. MUNSON Representative INTERASSOCIATION HOSPITAL LIBRARIES COMMITTEE The Interassociation Hospital Libraries Committee met February 3, 1962, in Chicago. Miss M. Jean Paige, ALA representative, acted as chair- man. The MLA representative reported on plans for the MLA national con- vention to be held in Chicago June 4-8, 1962, and on the Seminars in Medical Librarianship to be held June 9-15 at the University of Illinois Medical School in Chicago. The Institute on Hospital Librarianship for nonprofessional staff, sponsored by the American Hospital Association, to be held in New York in the fall of 1962 was also brought to the Commit- tee's attention. The CLA representative reported on plans for the Annual Conference of the Catholic Library Association to be held in Pittsburgh April 23-27. It was also reported that the CLA Hospitals Section has completed a proj- ect called "Orientation Plan for Doctors, Faculty Members, and Student Nurses." The following library service guides were also reported as being available from Sr. Mary Concordia, O.S.F., 626 Coronado Terrace, Los Angeles 26, California: The Basic Book and Periodical List, 3d ed. $4.00 The Source Book for Low Cost and Free Materials for the Medical and Nursing School Library. $2.75 Library Orientation. $1.00 The ALA representative reported that a 1962 issue of Library Trends, published by the University of Illinois, will be on bibliotherapy. A new 752 MEDICAL LIBRARY ASSOCIATION edition of New Horizons, a bibliography of books for the handicapped, is being prepared and will be available later from ALA headquarters. There are now some slides on hospital, medical, and institutional libraries avail- able from ALA headquarters, and a brochure is being written to accom- pany these slides. The SLA representative reported that the Hospital Division of SLA had affiliated with the Biological Sciences Division effective January 1962. The plans for the 1962 SLA Convention to be held in Washington, D. C., in May were reported to the Committee. The MLA representative will act as chairman of the Committee for next year, and the CLA representative as secretary. MARGARET HOPKINSON Representative JOINT COMMITTEE ON LIBRARY EDUCATION (CNLA) The Joint Committee on Library Education met on May 3, 1962, at the New York University Law School. Each of the representatives of the vari- ous associations gave his report as to what each association was doing to further the education of librarians in his field. Your representative gave a report on the proposed Seminar on Information Sources to be held dur- ing the MLA Convention at Northwestern University. She also reported on the proposed Institute on Developments in Medical Library Adminis- tration to be held June 9-15 at the University of Illinois Medical Center. The main part of the meeting was devoted to a discussion of the pro- posed Study on the Utilization of Manpower in Libraries. This study is one which the Joint Committee feels is very important. It is hoping to gain support for it from a foundation or possibly to resubmit it to the Council on Library Resources after some revision has been made in the original draft. An all day meeting to discuss this study further is planned for some time in August. The May 1961 meeting mentioned in last year's report by Miss Eleanor Johnson was held on May 1. Mr. Gilbert J. Clausman represented Miss Johnson at this meeting. The Carnegie Foundation wrote to the group and stated that it would be unable to underwrite the manpower project at that time. CECILE E. KRAMER Representative JOINT COMMITTEE ON LIBRARY WORK AS A CAREER No meeting was held in 1961/62. MARY MCNAMARA Representative SIXTY-FIRST ANNUAL MEETING 753 JOINT COMMITTEE ON STANDARDS FOR PHARMACY SCHOOL LIBRARIES (AMERICAN ASSOCIATION OF COLLEGES OF PHARMACY) This committee has not met as a group in the last few years. The chair- man, Dr. Patrick F. Belcastro, made an annual report to the members on March 26, 1962, before going abroad. This is a summary of that report: The projects listed in last year's report are all still in the mill. Mr. Philip Rosenstein, Librarian of Brooklyn College of Pharmacy, edited the first News-Letter of this committee; it is dated April 1962. For the information of committee members to be appointed, it might be wise to point out that both SLA and MLA representatives report to their respective associations in brief, whereas the full report of this com- mittee appears in the American Journal of Pharmaceutical Education in the Proceedings section of the American Association of Colleges of Phar- macy. The chairman of this Joint Committee is always of that Associa- tion. M. MARGARET KEHL PHILIP RoSENSTEIN Representatives JOINT COMMITTEE ON THE UNION LIST OF SERIALS The Third Edition of the Union List of Serials is now in the mounting stage. A contract for its publication has been signed with H. W. Wilson Company, and a publication date-Spring of 1965-has been set. The ten year cumulation of New Serial Titles was issued in March 1962. The two-volume set is available at $56.25 from the Card Division, Library of Congress. SAMUEL LAZEROW Representative UNITED STATES BOOK EXCHANGE, INC. The most prominent achievement of the United States Book Exchange, Inc., statistically, in 1961 was in the basic process which follows most liter- ally and simply the statement of its Certificate of Incorporation on the receipt (on exchange) and distribution of publications to libraries and institutions throughout the world. The total number of publications shipped by USBE in 1961 was 613,638. This was 20 percent more than the 1960 total of 511,418, which in its turn had exceeded 1959 by 12 percent. The 1961 figure is almost exactly one-sixth of USBE's total thirteen-year exchange output of 3,725,083 publications. The number of libraries using USBE's distribution process increased 754 MEDICAL LIBRARY ASSOCIATION by 422 institutions, to raise the total to 2,852. There are now more than 100 member libraries which are also institutional members of MLA and users of its Exchange. Again, as in previous years, 1961 left USBE with an increased paper in- ventory record, now totalling 5,675,520 publications. USBE's discarding of publications from inventory was also greater in 1961 than in any other year except 1956. Discarding was a positive factor, along with the acces- sion of a net total of 1,207,586 publications from the new incoming ship- ments. The Books Section issued 142 separate lists during 1961, of which 53 were in special subject categories. This, in contrast with 54 lists and only 7 in special subjects in 1960, largely accounts for the fact that book distribution totalled 56,422 in 1961 as contrasted with 25,489 in 1960. Public relations in connection with USBE, among the major possibili- ties outlined in Edwin E. Williams' report, A Serviceable Reservoir, have been continued through the attendance and participation of USBE staff at library conventions, through visits of 210 librarians from the U.S. and abroad to USBE headquarters, and through foreign travel in connection with other assignments by two of the officers, Samuel Lazerow, Treasurer, who went to Russia and other European countries, and Mrs. Henrietta T. Perkins, President, who visited libraries around the world. The latter's report, USBE in Eighty Days Around the World, is given in the USBE Annual Report for 1961. The By-Laws of the United States Book Exchange were revised and passed by the Corporation at its annual meeting on 23 March 1962. As of 1 January 1962 the graduation of Japanese libraries receiving sup- port from AID (Agency for International Development) took place. The test of this first changeover will be most significant for USBE's distant future as a cooperative organization, entirely supported by its members. Officers elected for the 1962/63 term include Dr. Jerrold Orne (SLA), President; Benjamin Custer (ALA), Vice-President; Joseph Jeffs (CLA), Secretary; and Samuel Lazerow (NLM), Treasurer. Directors elected were Henrietta T. Perkins (MLA), subsequently elected Chairman of the Board; Paul Lewinson (ACLS); and Karl F. Heumann (NAS). HENRIETTA T. PERKINS Representative UNITED STATES NATIONAL COMMISSION FOR UNESCO The MLA representative, Mr. James W. Barry, was unable to attend the meeting of the Commission. At his request, however, Mr. Ralph T. Ester- quest attended and submitted the following report: The United States National Commission for UNESCO sponsored a ma- jor conference on Africa, held in Boston, October 22-26, 1961. Entitled SIXTY-FIRST ANNUAL MEETING 755 "Africa and the United States: Images and Realities," this conference met in nine plenary sessions, four section meetings, and sixty panel meetings. Speakers included: G. Mennen Williams, Luther H. Evans, Carl T. Rowan, Melville J. Herskovits, Malcolm Adiseshiah, William S. Dix, and many other prominent Americans and Africans. Four librarians-three Americans and one Nigerian-participated in an informative panel dis- cussion of "Libraries in Africa"; and some of the complexities which at- tend public health efforts in African countries were enumerated and de- scribed in another discussion, "What Can the U.S. Contribute to Science Education and Research in Africa?" The Proceedings of this Conference have been published. RALPH T. ESTERQUEST Representative NEW BUSINESS The President reported that the By-Laws Committee had made a recom- mendation to clarify one point in the By-Laws. Because it was felt further discussion on this subject was needed and since the Committee Chairman was not present, no action was recommended at this time and none was taken. This will in no way prohibit the new printing of the By-Laws, which is so badly needed, she said. The written report of the By-Laws Committee follows: REPORT OF THE BY-LAWS COMMITTEE The By-Laws Committee recommends that there be a reprinting of the By-Laws, incorporating all the changes and amendments since they were last printed in the BULLETIN (47: 494-505, Oct. 1959). It further recommends that the reprinting clarify Article V, Section 2, on Nominations to relieve any possible ambiguity, as follows: "Nominations may be made to the Nominating Committee upon pe- titions signed by not fewer than ten active members. Such nominations, if properly made, and presented to the Chairman of the Nominating Committee at least eight weeks before the Annual Meeting, must be placed on the list of nominees of the Nominating Committee. Nomina- tions may be made from the floor prior to the election of officers, pro- vided notice of such nominations, signed by not less than ten active members, has been filed with the Chairman of the Nominating Com- mittee at least one week before the Annual meeting. The one exception to these rules and conditions for nominations is for that of the office of President, to which the Vice-President (President-Elect) is automatically elevated or elected. Upon declaration by the President, at the Annual .756 MEDICAL LIBRARY ASSOCIATION meeting, of a vacancy in the official slate, nominations may be made from the floor without prior notification." "The consent of candidates to serve, if elected, must in all cases be secured before nominations may be accepted." E. LouIsE WILLIAMS Chairman "PERFECT BINDING" At the final business meeting of the 1961 convention the President had been instructed to write a letter to publishers who were using a new type of binding called "perfect binding." The President reported that this was done, and the statement received from Dr. J. H. Talbott, Director, Divi- sion of Scientific Publications, American Medical Association, was read into the Proceedings of the meeting at the conclusion of Miss Annan's statement. The President suggested that, if any journals are regularly coming in bad condition, the Bibliography Committee should be notified. The Bibliography Committee, Miss Annan stated, had felt that there were a few other publishing habits that affected librarians adversely and had suggested writing four publishers: Grune & Stratton, Inc., S. Karger, Pergamon Press, and Thomas Publishing Company. Three of the four publishers replied to her letters and gave assurance that in the future, in advertisements, promotional literature, and lists of publications, reprinted material and material published in other sources will be so described and clearly marked. So far there has been no reply from Pergamon Press. The Secretary read the following letter from Dr. J. H. Talbott in reply to Miss Annan's letter about "perfect binding": "In reply to your recent request and acting in your capacity as President of the Medical Library Association, I am pleased to send on to you my com- ments regarding your recent request. "I appreciate full well the difficulties that were encountered by many of the libraries in the initial weeks of the "perfect binding" program as well as an occasional foul issue in selected instances in recent months. I should not bore your Association with details, but the technical demands in providing a perfect binding for a journal of this size and number of pages with such wide distribution throughout the world, were not easily satisfied. When the negotiations were first begun with the bindery, we were told it was an impossible assignment. I had such strong feelings, how- ever, about the need for perfect binding in a journal that is unique in SIXTY-FIRST ANNUAL MEETING 757 many respects, that I persisted beyond reasonable expectations. Eventually the technicians devised an adhesive and a method of application that ap- peared to be a good solution. Early last year when the solution adhesive failed in its mission, I had pangs of remorse. It would have been much simpler to revert to staples and let the physicians worry about the issue- by-issue use of the material presented, than to endure the comments that came from friends and foe in equal numbers. "But I didn't choose this course of action. The problem was studied and remains under study even at this time when we have long since sur- vived the first two disastrous issues in January 1961. Other modifications have been introduced from time to time in the adhesive. I believe we are now in a firm position to carry on for the future. The binding survived another bad winter (meteorologic conditions do influence the setting of the adhesive). I have received one criticism only during the past six months. This was a criticism from a library less than 100 miles from the bindery. On the other side, we have received an impressive number of favorable comments from physicians. "Admittedly with a subscription list of over 190,000, I do not believe we can satisfy each and every subscriber. I am convinced that perfect bind- ing has accomplished a great deal in our program on dissemination of information as a part of undergraduate and postgraduate education. In the final analysis, this is a very important aspect-possibly the most im- portant aspect-of medical publishing and the purpose of medical li- braries. "Of course, there is one obvious solution for many libraries that I am confident is used to advantage by some. Most libraries who have a size- able number of readers of each issue, know of one physician who does not take advantage of the perfect binding and does not bind the Journals for his own use. He might be persuaded to turn over his issue after he's fin- ished with it. This, then, might be saved as the binding issue rather than relying exclusively upon the shelf issue. "I hope that no member of your Association will interpret my remarks on perfect binding as unsympathetic or inimicable to your best interests. I am a librarian at heart, have tremendous respect for the job that li- brarians are doing, and probably am as bothersome a reader in medical libraries throughout the country as any out-of-towner. "There is scarcely a medical library in this country associated with a medical school that has not found me at the reception desk if I have an hour or two to spend, either on a holiday or on academic business. I could not live without medical libraries. The marriage took place while I was in medical school, but I suspect that like most marriages, there are bound 758 MEDICAL LIBRARY ASSOCIATION to be differences of opinion from time to time, but I hope that neither a separation nor a divorce will ever be considered on the basis of extreme mental cruelty." Miss Grace Hamlyn, McGill University Medical Library, Montreal, Quebec, Canada, reported on the organization and activities of the Com- mittee on Medical Science Libraries of the Canadian Library Association, of which she is the Chairman and Miss Doreen Fraser, University of British Columbia Bio-Medical Library, Vancouver, British Columbia, is Secre- tary. Miss Hamlyn hopes that the results of the Committee's work will be presented in a paper at the Second International Congress on Medical Librarianship. RESOLUTIONS The President recognized Mrs. Bernice M. Hetzner, who presented the following resolution: For five years of critical evaluation of manuscripts, creative reporting of medical library news, skillful wielding of the copy editor's blue pencil, careful use of the proofreader's red pen, and judicious selection of index entries, all as part of the multitudinous duties of the Associate Editor of the BULLETIN OF THE MEDICAL LIBRARY ASSOCIATION, Be it resolved, That this Association now express deepest appreciation to JACQUELINE W. FELTER, as she resigns the Associate Editorship in ex- change for either well-earned rest or those new challenges which inevi- tably seek out the doers of this world. I move the adoption of this resolution. The resolution was adopted unanimously. Mr. Robert T. Lentz asked for recognition to present a resolution: WHEREAS, Two years ago it became necessary for us to make drastic changes in the management of the MLA Exchange, and WHEREAS, MR. GILBERT J. CLAUSMAN, in true MLA spirit, agreed to serve as Exchange Manager without salary, and WHEREAS, Mr. Clausman, taking over the management without the aid of experienced advice and without records, has organized the operation of the Exchange so that it is a smoothly running service that can now be moved into our central office; therefore Be it resolved, That we express our appreciation to Mr. Clausman by a rising vote of thanks and that we grant him a well-earned rest from his labor. It was so voted with applause. SIXTY-FIRST ANNUAL MEETING 759 Mr. Gilbert J. Clausman then presented the following resolution: WHEREAS, The members of the Midwestern Regional Group have pro- vided the Sixty-first Annual Meeting of the Medical Library Association with stimulating and interesting meetings, more than abundant food, and delightful entertainment, and WHEREAS, The success of this Annual Meeting was brought about by careful planning and hard work of all committee members; Be it resolved, That the members of the Medical Library Association express their deep appreciation to all those who have made the Sixty-first Annual Meeting an outstanding one and that the expression of thanks of those present be a standing one. I move the adoption of this resolution. This resolution was adopted by a standing vote. Miss Annan then thanked the Convention Committee: "I would like to add my very warm thanks personally for all the kinds ness and attention that the committees have given, not only to my comm fort, but, in the knowledge that they have planned and organized so beaun tifully, to the banishing of worries in that regard. I am grateful to them for all the special little things that we had that make a meeting memorable and for the very fundamental things they did in planning all of this pro- gram and entertainment." She continued: "The time has come when it is quite customary to give thanks, and I wish I could give more than customary thanks. I am deeply grateful to the Board and to all the committee chairmen and officers who have worked so hard during the year. I wish I could thank everyone. Since I can't, I will restrict myself to naming three people. "Quite some years ago Lord Dawson of Penn, who was physician to, I think, King George V, made a visit to Dr. Malloch, who was then librarian of the New York Academy of Medicine. At that time I was considerably younger, and, when Dr. Malloch introduced Lord Dawson to some of us, he was very genial and very cordial, and he said, "Oh, we can't get along without our gels." That is the way I feel and have felt all year, and I would like to mention them separately. "Ruth Mann is the last of our Secretaries to serve without having the aid of a central office. This ends a two-year term, and it has been done with such proficiency and such thoughtful consideration. I think every time I have found a problem she would say, "Can your Secretary do something for you?" So it has made life very much more easy. "The central office is taken care of by an Executive Secretary who is so perfect for the position that I can't imagine how Bernice Hetzner and her Committee ever managed to find just the right person. 760 MEDICAL LIBRARY ASSOCIATION "The third one I would like to mention I mention on behalf of all those unsung, because I know there are many throughout the Association in the libraries of the Association working so hard while others don't know any- thing about it. This one is an Associate Member, and she has served as secretary during two presidential terms, for Janet Doe and for myself, and it has been a great burden which she has not only cheerfully borne but, there again, she would gently remind me that perhaps I had not read the third paragraph in that letter and what he really wanted to know was so-and-so. So with the greatest of gratitude to all those three, I would like to have you meet my secretary, Mrs. Petrach. "The time has come now when I present the symbol of office to my suc- cessor. I am very proud indeed to do so." Miss Annan then presented the gavel to the new President. Assuming the chair, Dr. Rogers thanked Miss Annan, saying, "I am sure that we are all deeply aware of the great contribution you have made to the Association during this year past and indeed for a good many years past. It is a great honor to me to be asked to serve the Association and to follow in your distinguished footsteps." Dr. Rogers then declared the Sixty-first Annual Meeting of the Medical Library Association closed at 2:45 P.M. ACKNOWLEDGMENTS The Association is deeply grateful to the following organizations for aid in the printing of the program: Baxter Laboratories, Inc. G. D. Searle 8c Company Chicago Medical Society Chicago Dental Society and to the following for their support in organizing the convention pro- gram: Abbott Laboratories Walter J. Johnson, Inc. Chicago-Wesley Memorial Hospital Demco Library Supplies Library Bureau, Remington Rand Eli Lilly Company American Dental Association American Hospital Association American Medical Association SIXTY-FIRST ANNUAL MEETING 761 EXHIBITS Exhibits from the American Medical Association; The Combined Book Exhibit; Gaylord Bros., Inc.; Hafner Publishing Co., Inc.; Hanson-Ben- nett Magazine Agency, Inc.; Health Insurance Institute; Intercontinental Medical Book Co.; Publishers' Authorized Bindery Service; Special Li- braries Association Translations Center; and Thermo-Fax Sales, Inc., were on display in the Tropical Room from 8:00 A.M. to 5:00 P.M., Monday, June 4, through Wednesday, June 6.