142 LYTCHETT MINSTER & UPTON TOWN COUNCIL A meeting of the ENVIRONMENT Committee was held on Tuesday 23 March 2010 and commenced at 7.30 p.m. PRESENT: Councillor R Griffin (in the Chair) Councillor J Whippey Councillor Mrs M Pryor Councillor P Johns Councillor F H Drane Councillor Mrs J M Richards Councillor Mrs J Young Councillor F Rickard Councillor J Small (Chairman of Council) Also in attendance: Karen Wright, Town Clerk Barbara Lake, Office Manager Mr B Cooper, Tree Warden APOLOGIES: Councillor P Rusling Councillor C Davies Councillor Mrs G Davies 389/09 DECLARATIONS OF INTEREST: None. 390/09 CLERKS REPORT: a. Minute 262/07, 205/07, 164/07, 366/06 Upton in Bloom. The next meeting will be held at 7 pm on Wednesday 14 April 2010. b. Minute 262/07, 205/07, 64/07, 366/06 (d) New ‘Welcome to Upton’ signs on the entrance to the Town. This matter is under review. c. Minute 262/07, 205/07, 164/07, 65/07 Weight limit for Poole Road (except for access). A reply has been received from Tony Burt DCC saying that there has been very little progress in devising proffered routes for HGVs within and surrounding the County. This is largely due to the rise in SatNav use which drivers tend to follow religiously. There is a national review being undertaken of SatNav data but do not know how long this will take or if any improvements will result. d. Minute 220/08 Request for Restricted Parking Schemes in Upton. Cllr Drane reported that objections to these proposals had been received from some residents of Upton Close and Old Kiln Road and discussions at DCC are ongoing. e. Minute 344/08 Access from Triangle Shops onto Dorchester Road. Archive records from DCC (27/7/93) states “I have to inform you that the Triangle Shopping Parade is not a ‘County Highway’ but is a ‘Private Street’ and as such does not come within my jurisdiction. I would however oppose any effort to open an entrance onto Dorchester Road on road safety grounds. Apart from the junction itself being potentially hazardous this would result in motorists using this route as a short cut to avoid congestion at Upton Cross. Any such through traffic would increase danger to pedestrians (particularly children) and to motorists reversing from the parking bays’. County Surveyor Mr Owers continued……………………. 143 390/09 CLERKS REPORT:(Cont) f. Minute 57/09 Upton Trailway South, Poole Road. A written report was received from Cllr Rusling that the fencing around the newly-lawned area has now been completely removed, as well as a shed on the same site, following a request from PDC. Neighbouring residents have received letters from PDC pointing out that the Trailway cannot be used as an extension to their gardens. g. Minute 157/09 Limberlost Trees. Planting is imminent, weather permitting. h. Minute 153/09 Upton Trailway North side. Nothing further to report. i. Minute 163/09 Disabled Parking Bay. This matter will again be pursued with Parking Services. j. Minute 215/09 request for yellow lines in Upton Close. See Minute 343/09 (f). k. Minute 253/09 Vehicular access from Lytchett Minster School. See Minute 394/09. l. Minute 254/09 Regeneration of Davenport Close Open Space. Work on this area has commenced with the removal of the mound. m. Minute 311/09 Blandford Road North – New Pavement. This is scheduled into DCC capital programme for 2010/11. n. Minute 312/09 B3067 Speed Limit Reduction. DCC has been notified that Council concur with their assessment to reduce the speed limit along parts of Dorchester Road and New Road, Lytchett Minster. o. Minute 316/09 Condition of A350. DCC have formally written to advise that there are currently plans to have sections of the A350 repaired/resurfaced in 2010/11 (October). The temporary road surface signs are present to alert users to the poor condition and these may have to become more permanent by post mounting them. Continual monitoring will take place and defects at intervention level will be repaired. p. Minute 314/09 Street Nameplate Provision. Nothing further to report. q. Motorcycle Noise A35 Upton By Pass. The Police have undertaken several patrols and have found no motorcycles misbehaving, and will continue to monitor. r. Minute 320/09 Rubbish on A350 between Upton Cemetery-Limberlost. PDC to investigate. They have confirmed that lorries are unsheeted and would welcome any witness reports, with vehicle registration, date and time, so that PDC can pursue this. s. Minute 351/09 Litter Bin Provision A letter was sent to Wyatt homes requesting a donation towards a new litter bin; however no response has been received to date. The ownership of the wooden bin in Poole Road is still to be ascertained. 391/09 CORRESPONDENCE: a. A letter was received from DCC advising that they will not be proceeding with the request for a 30 mph speed limit along Wareham Road, Organford as the area does not meet the criteria. b. Information regarding changes to the Parish Maintenance Unit Service was received from DCC and circulated to members. A full relaunch of the service will be introduced in July and all Parish/Town Councils will be informed of the details. continued……………………. 144 391/09 CORRESPONDENCE:(Cont) c. A letter was received from a resident expressing concern about vehicles parking on Dorchester Road making visibility difficult for vehicles exiting from Sea View Road. After discussion it was agreed that DCC should be approached with a request for the double yellow lines on Dorchester Road to be extended and the resident will be informed. It was also reported that at a recent Street Corner meeting residents expressed concern about vehicles parking at the top of Sea View Road close to the junction with Dorchester Road and this will also be referred to DCC. The local PCSOs will be asked to monitor the situation. d. A copy of a letter from the Blandford Road Action Group to the Director of Environment, DCC regarding the 5 May meeting to review the road situation before, during and after the building of the Twin Sail Bridge in Poole was received. e. A letter was received from Southern Electric Contracting advising of the cost of a replacement lantern outside the Nook, The Crossways. This will be included as an item for consideration on the Agenda of the next Environment meeting. Concern was expressed that there are some light columns in Upton with missing covers and Councillors were asked to advise the Clerk of any such lampposts which will then be reported to the Street Lighting Department. 392/09 TO ELECT A VICE-CHAIRMAN: Cllr Whippey was proposed and seconded and in the absence of any further nominations was duly elected Vice-Chairman of Environment. 393/09 TO RECEIVE A REPORT FROM THE FLOOD WARDEN: Cllr Johns reported that he has a list of people who are at risk of flooding although there are very few in Upton. An article will be included in the Clarion for anyone who considers they might be at risk to contact Cllr Johns. Cllr Johns was asked whether the flooding problems on roads at Lytchett Minster School, Co-op, Poole Road and near Upton House were within his remit. He agreed to check but felt that the remit of the Flood Warden does not cover highway flooding. 394/09 TO PROGRESS DISCUSSIONS ON THE EXIT FROM LYTCHETT MINSTER SCHOOL: Cllr Small is continuing to investigate the feasibility of a one way system through the Church car park to link with the school drive. Age Concern also use a building in the car park and Cllr Small is meeting with their representative on Friday 26 March 2010 to discuss their concerns. This matter will also be raised with Lytchett Minster School and the Diocese. 395/09 TO DISCUSS BLANDFORD ROAD NORTH AND SOUTH AND THE ASSOCIATED ISSUES: After discussion on the ongoing issues in Blandford Road North, particularly with relation to the new Poole Bridge, it was agreed to set up a working party comprising of Cllrs Griffin, Drane, Mrs Pryor, Whippey and Johns. Meetings with businesses in Dawkins Road who operate heavy good vehicles along this stretch of road will be arranged. 396/09 TO REVIEW EXPENDITURE AGAINST BUDGETS: The expenditure against budget for the period to date was reviewed and agreed by the Committee. 397/09 REPORTS ON AREAS OF RESPONSIBILITY: Roads and Pavements Cllr P Rusling None. Waste and Recycling Report Cllr P F Johns None. continued……………………. 145 397/09 REPORTS ON AREAS OF RESPONSIBILITY:(Cont) Street Furniture Cllr C Davies Concern was expressed that glass in the bus shelter outside the Triangle shops is still broken and this will again be reported to DCC. Open Spaces Lytchett Bay View The droppable, lockable posts are now in place. It was reported that a dog bin has been sited close to the boundary with Poole and it is assumed that this was installed by the Borough of Poole. Jubilee Gardens The surplus soil has been removed and the bed is awaiting seeding. St. Martins Park None. Davenport Close None. Open Access Issues Cllr Mrs J M Richards None. Overgrowing vegetation Nothing further to report. 398/09 HIGHWAYS MATTERS: The traffic lights on the pedestrian crossing on Dorchester Road near the junction with Moorland Way recently developed a major electrical fault. Temporary lights have been installed. 399/09 RIGHTS OF WAY OFFICERS REPORT: None. 400/09 TREE WARDEN’S REPORT: The following TPO information was received: Consent 087.09/10 121 Sandy Lane, Upton. T4 – Oak: Remove to ground level. T5 – Oak: Crown reduction by 30%. T8 – Birch: Crown reduction by 50%. 109.09/10 South Lytchett Manor Camping & Caravan Park. T1 – English Oak: Fell to ground level. 111.09/10 23 & 17 Dorchester Road, Upton. G2 – Oak (x3) Crown lift to 4m & crown clean. 146 400/09 TREE WARDENS REPORT: (cont) Refuse Consent 087.09/10 121 Sandy Lane, Upton. T6 – Oak: Crown reduction by 30%. T7 – Oak: Crown reduction by 30%. 401/09 ITEMS OF REPORT AND MATTERS FOR FUTURE AGENDAS: a) Keep Upton Tidy held a litter pick on Sunday 21 March 2010 which was attended by approximately 30 people. b) A request was received for a dog waste bin on the north Trailway close to Briarswood Road and this will be included as an item on the Agenda of the next Environment meeting. c) A request was received for a cardboard recycling facility at Upton Oil Co and this will be referred to PDC. There being no further business, the Chairman closed the meeting at 8.30 pm. Long term outstanding items: Footbridge over the bypass Undergrounding lines in the Lytchett Minster Conservation Area Chairman…………………………………………… Date…………………………………………………..