Thunderbird Water & Sanitation District Board of Directors Monthly Meeting Minutes May 12, 2011 DRAFT Call to Order: 7:05 P.M. Water Board Present: Bruce Boydstun, Gary Cammarata, David Gaige and Barry Gager Others Present: Edd Berchem (TWSD accounting services) and David B. Green CPA (TWSD auditor) Public Present: Terry Thompson (Fire Chief -West Douglas County Fire Protection District) Public Discussion: Terry Thompson presented a questionnaire to the Board that he received from the ISO (Insurance Services Organization). This organization is responsible for setting up the basis for rates charged by insurance companies for home owners insurance. Information is requested from both the fire and water districts. The ISO requests TWSD information such as, description of the system, maps, storage, water rights, gpm. of pumps, hydrant information, etc. The Board agreed to complete the pertinent portion of the questionnaire and return it to Terry Thompson by the due date of June 8, 2011. Minutes: The April 14, 2011 TWSD draft minutes were approved by all Board members present. Financial: - TWSD Financial Reports and Adjusting Journal Entries for January through March 2011 were reviewed by the Board. Financial Reports and Adjusting Entries were accepted by the Board unanimously subject to a review by Edd Berchem of a questionable miscellaneous expense line item of $4,246.48. Edd will report back to the Board on the questioned expense item. - Bills received were reviewed by the Board and approved unanimously - Checks written and issued for bills (Guaranty Bank and Trust) were #7628 through #7640. Beginning check #7628 reconciles to the ending check for last month’s approved checks #7627. A check was also written and approved on the Chase Bank account for $15,000(#1046) transfer to Guaranty Bank and Trust account. - Review of meter readings, and the Billing and Usage Report.- No exceptions were noted. - Audit – David Green (TWSD Auditor) reviewed the draft of the audit report for the year ended December 31, 2010. A few corrections were suggested by the Board. In addition, the Board suggested that the financial reports include an additional “footnote” which would give details about potential liability amounts that could be incurred by the Board due to three previous taxpayer approved bond elections. David Green indicated that he would make the requested corrections and additions to the financial statement footnotes. Final approval of the audit will be made by the Board at the June Board meeting. Old Business System Operation –The Chlorine Operation, Pumps and SCADA systems are all operating properly. Tank # 2 – The Board needs to fill and test refurbished tank #2 and shock chlorinate. We are currently waiting on the warranty for the tank repair. We will start filling when we decide to flush hydrants. Rural Water Authority of Douglas County - Barry Gager reported that there were no elections because there were no contested districts. Steve Boand made a presentation based on 2008 & 2009 information from every Small Water Provider. The amount of water and where it came from was addressed. New Business Flushing – Hydrant flushing scheduled for May 7 and 8 had been cancelled. New dates for flushing are May 21 and 22. Fire Department Tap Fees – Bruce Boydstun indicated that he had been contacted by the Fire Department. They indicated that they may move the fire house to a new location. In that case they would need a new water tap. They requested consideration by the Board to waive the Tap fee. Bruce said that nothing was definite and that the Board was just being made aware of the situation. The Board was noncommittal. Gary Cammarata indicated that he thought that one government entity cannot transfer funds to another government entity and that not charging a tap fee may fall under these same limitations. Adjourn 9:55 P.M.