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					COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT
                   Board of Trustees Meeting
                    Tuesday, May 11, 2010
                           6:00 p.m.

                                        Location
                 Coachella Valley Mosquito and Vector Control District
                                  43-420 Trader Place
                                       Indio, CA
                                     (760) 342-8287

                                           AGENDA

Assistance for those with disabilities: If you have a disability and need accommodation to
participate in the meeting, please call the Clerk of the Board at (760) 342-8287 for assistance so
the necessary arrangement can be made.

Call to Order – Bruce Underwood, President

Pledge of Allegiance

Roll Call

1.    Confirmation of Agenda

2.    Public Comment
      (Note: Those wishing to address the Board should complete a Public Comment
      Card and provide it to the Clerk of the Board.)

      Non-Agenda Items: Anyone wishing to address the Board on items not on the
      agenda should do so at this time. Each presentation is limited to no more than 3
      minutes.

      Agenda Items: Comments should be made when the agenda item is called. Each
      presentation is limited to no more than 3 minutes.

3.    Announcements

4.    Board Reports
      A.   President’s Report – President Underwood
            Executive Committee Minutes (Pg. 1)
      B.   Finance Committee – Trustee Howell, Chair (Pg. 2)
5.      Items of General Consent
        The following items are routine in nature and may be approved by one blanket
        motion upon unanimous consent. Any member of the Board or the public may
        request an item be pulled from Items of General Consent for separate discussion.

        A.      Minutes for April 13, 2010, Board Meeting (Pg. 7)

        B.      Correspondence (Pg. 12)

        C.      Approval of Expenditures for April 14 - 30, 2010 and May 1-11, 2010 (Pg.
                14)

        D.      Conferences, Trainings, and Seminars (Pg. 21)

        E.      Informational Items:
                    Staff reports from:
                         o Imported Fire Ant Conference, March 19-21, 2010, in Little
                            Rock, Arkansas. (Pg. 24)

        F.      Department Reports (Pg. 25)

        G.      Legislative Update (Pg. 50)
        H.      Approval of vacation for General Manager, July 19 to August 6, 2010. In the
                absence of the General Manager, the Finance Manager, David I’Anson, will
                be designated as Acting General Manager from July 19th to July 30th and
                Human Resources Manager, Anita Jones, will be designated as Acting
                General Manager from August 2nd to August 6th, to address any issues that
                may arise. – Branka B. Lothrop, Ph.D., General Manager.

6.      Old Business
        A.   None

7.      New Business
        A.   Discussion and/or approval of Resolution 2010-10 regarding amending the
             District’s Policy for Annual Research Funding – Jeremy Wittie, MS,
             Scientific Operations Manager (Pg. 57)
        B.      Discussion and/or approval to purchase one (1) 2010 Polaris Ranger 700 HD
                Quad ATV from Chaparral Motorsports equipped with Mattrack Litefoot
                track conversion system in an amount not to exceed $25,000 from Fund
                #8415.13.500 – Field Operations Equipment Capital Outlay – Rodney
                Chamberlain, Field Supervisor (Pg. 60)
Board of Trustees Meeting Agenda, May 11, 2010 – Page 2
        C.      Discussion and/or approval to conduct an aerial reconnaissance of the urban
                areas of the Coachella Valley for backyard neglected pools and water
                features, in the amount not to exceed $24,500.00, from Fund # 7575.01.500
                (Aerial Surveillance), by Aerial Services.– Rodney Chamberlain, Field
                Supervisor (Pg. 62)

        D.      Discussion and/or approval to go out to bid to purchase control products from
                the lowest responsible bidder in the amount not to exceed $150,000.00 to
                control mosquitoes. Funding for purchase from line item # 7800.01.500, Field
                Operations Control Products – Rodney Chamberlain, Field Supervisor (Pg.
                63)
        E.      Discussion and/or approval to contract with Asphalt MD’s for asphalt crack
                and slurry sealing of all driveways and parking areas at the District
                headquarters in an amount not to exceed $20,000 from Fund #8487.11.800,
                Facility and Repairs. - Byron Jessie, Fleet/Facilities Supervisor (Pg. 65)

        F.      Discussion and/or approval for General Manager Branka B. Lothrop, PhD to
                sign a service provider agreement with Businessone, Ltd. Co. to provide
                utility auditing services for the District –David I’Anson, Finance Manager
                (Pg. 67)

        G.      Discussion and/or approval of Resolution 2010-11, Action on Issue Pertaining
                to Monthly Trustee Stipends – General Manager Branka B. Lothrop,
                Ph.D., and General Counsel Steven B. Quintanilla (Pg. 68)

8.      Closed Session
        A.   CLOSED SESSION: Public Employee Performance Evaluation Regarding
             General Manager Branka Lothrop, Ph.D. Pursuant to Government Code
             Section 54957

        B.      CLOSED SESSION: Conference with Legal Counsel Regarding Potential
                Exposure to Litigation Pursuant to Government Code Section 54956.9 (b);
                Number of Potential Cases: Two.

        C.      CLOSED SESSION: Conference with Legal Counsel Regarding Existing
                Litigation Pursuant to Government Code Section 54956.9(a); Case Name:
                Robert Mann, Jr. v. Coachella Valley Mosquito & Vector Control District,
                Donald Gomsi, Diane Glanz and Raymond Griest; Case No.: INC092692.

        D.      CLOSED SESSION: Conference with Legal Counsel Regarding Existing
                Workers Compensation Claim Pursuant to Government Code § 54956.9,
Board of Trustees Meeting Agenda, May 11, 2010 – Page 3
                subd. (a); Case Name: Robert Mann v. Coachella Valley Mosquito and
                Vector Control District; Case No. WCAB No. RIV 0080446

9. Trustee Comments, Requests for Future Agendas Items and/ or Staff Actions
     The Board may not legally take action on any item presented at this time other than
     to direct staff to investigate a complaint or place an item on a future agenda unless
     (1) by a majority vote, the Board determines that an emergency situation exists, as
     defined by Government Code Section 54956.5, or (2) by a two-thirds vote, the board
     determines that the need for action arose subsequent to the agenda being posted as
     required by Government Code Section 54954.2(a). Each presentation is limited to
     no more than 3 minutes.

10.     Adjournment

At the discretion of the Board, all items appearing on this agenda, whether or not expressly listed
for action, may be deliberated and may be subject to action by the Board.

All public records relating to an agenda item on this agenda are available for public inspection at
the time the record is distributed to all, or a majority of all, members of the Board. Such records
shall be available at the District office located at 43420 Trader Place, Indio, California

************************************************************************
                              Certification of Posting

I certify that on May 5, 2010, I posted a copy of the foregoing agenda near the regular meeting
place of the Board of Trustees of the Coachella Valley Mosquito & Vector Control District, said
time being at least 72 hours in advance of the meeting of the Board of Trustees (Government
Code Section 54954.2)

Executed at Indio, California, on May 5, 2010.

_________________________________
Crystal D. Garcia, Clerk of the Board




Board of Trustees Meeting Agenda, May 11, 2010 – Page 4
                                            Section

                                              4




           Board Reports




COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT
                          DRAFT
    COACHELLA VALLEY MOSQUITO & VECTOR CONTROL DISTRICT
                           43-420 Trader Place, Indio, CA 92201

                               Executive Committee Meeting
                                    Friday, April 30, 2010
                                          9:00 a.m.
                                          Minutes

Call To Order:
President Underwood called the meeting to order at 9:15 p.m., on April 30, 2010, in the
District’s Conference Room. Present at roll call were Committee Members Vice President
Sharon Lock and Secretary/Treasurer Gary Howell. Also present were General Manager Branka
Lothrop and Finance Manager David I’Anson.

Confirmation of Agenda
The agenda was confirmed as presented.

Public Comments:
None

Approval of Minutes
Trustee Howell made the motion to approve the minutes from the April 5th meeting. The motion
was seconded by Trustee Lock and carried unanimously.

Review of May 11, 2010, Board Agenda
Draft Agenda for the April Board Meeting was reviewed by the Committee. The Committee
directed staff to make the following change to the draft Board Agenda: change General Consent
item 5H “Approval to sign a service provider agreement with Businessone, Ltd. Co. to provide
utility auditing services for the District” to New Business.

Schedule Next Meeting
Next meeting scheduled for May 28, 2010 at 9:00 a.m.

Trustee Comments
None.

Adjournment
The meeting was adjourned at 10:20 a.m.
                                              DRAFT
        COACHELLA VALLEY MOSQUITO & VECTOR CONTROL DISTRICT
                               43-420 Trader Place, Indio, CA 92201

                                    Finance Committee Meeting
                                             Minutes
                                      Tuesday, April 13, 2010
                                             4:00 p.m.

Call To Order:

Trustee Lock called the meeting to order at 4:05 p.m., on Tuesday, April 13, 2010, in the District’s

conference room. Those present at roll call were Trustee Doug Walker, Trustee Karl Baker, Trustee

Robert Cox, General Manager Branka B. Lothrop, Finance Manager David I’Anson, and Accounting

Clerk Graciela Morales. Secretary/ Treasurer Howell was absent.

Confirmation of Agenda:

The agenda was confirmed as presented.

Public / Staff Comments:

None.

Items of General Consent

        a)     Approval of Minutes from March 9, 2010, Finance Committee Meeting

        b)     Review of Check Report from FundWare

        c)     Calcard Expenses April, 2010

        d)     Review of March 2010 Financials

        e)     Treasurer’s Report and Review of Investments

        f)     Five Year Forecast

MOTION: Trustee Lock moved to approve the minutes as presented. Trustee Baker seconded.
The remaining Items of General Consent were pulled and reviewed by the Committee.

New Business

FY: 2010-11 Draft Budget-Reviewed. A few items were reviewed. Trustee Lock recommended that a
more through review be done when Secretary/ Treasurer Howell can be present.

Budget workshops were scheduled as follows:
                                                                          April 13, 2010 Minutes
                                                                          Page 1 of 2
       May 11, 2010 at 5:00 p.m.
       June 2, 2010 at 10:00 a.m.

Old Business

Draft Investment Policy-Reviewed

Schedule next meeting

The next Finance Committee meeting was scheduled for April 27 or April 29, 2010 at 10:00 a.m.

Trustee Comments

None.

Adjournment

The meeting was adjourned at 5:10 p.m.




                                                                         April 13, 2010 Minutes
                                                                         Page 2 of 2
                                               DRAFT
        COACHELLA VALLEY MOSQUITO & VECTOR CONTROL DISTRICT
                                43-420 Trader Place, Indio, CA 92201

                                     Finance Committee Meeting
                                              Minutes
                                     Thursday, April 29, 2010
                                           10:00 am

Call To Order:

Secretary/ Treasurer Howell called the meeting to order at 10:07 a.m., on Thursday, April 29, 2010, in

the District’s conference room. Those present at roll call were Vice President Sharon Lock, Trustee

Doug Walker, Trustee Karl Baker, Trustee Robert Cox, General Manager Branka B. Lothrop, Finance

Manager David I’Anson, and Accounting Clerk Graciela Morales.

Confirmation of Agenda:

The agenda was confirmed as presented.

Public / Staff Comments:

None.

Items of General Consent

        a)     Approval of Minutes from April 13, 2010, Finance Committee Meeting

MOTION: Trustee Lock moved to approve the minutes as presented. Trustee Baker seconded.
Secretary/ Treasurer Howell abstained.

FY 2010-11 Draft Budget
Reviewed. Committee made a number of recommendations on formatting so that it is more user
friendly, and reporting of financials particularly the IID 36 month bill to be separated from the rest of
the utility bills.

Schedule next meeting

The next Finance Committee meeting was scheduled for May 11 at 3:30 p.m.

Trustee Comments

None.

Adjournment

The meeting was adjourned at 12:20 p.m.
                                            Section

                                              5




Items of General Consent




COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT
                                           DRAFT
COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT
                     Board of Trustees Meeting

                                        April 13, 2010

Call To Order:
President Underwood called the meeting to order at 6:00 p.m.

Pledge of Allegiance:
Scientific Operations Manager Jeremy Wittie led the Pledge of Allegiance.

Roll Call:
Those present at roll call: President Underwood, Vice-President Lock, Trustees Baker, Cox,
Keck, Rich, Trover, and Walker. Also present were General Manager Lothrop, Finance Manager
I’Anson, Human Resources Manager Jones, Scientific Operations Manager Wittie, Operations
Manager Saulnier, Community Outreach Coordinator Kylis, Clerk of the Board Garcia,
Information Systems Analyst Prendez, and Legal Counsel Quintanilla. Trustees Gilbert,
Hernandez, and Howell were absent.

Trustee Baker made the motion to excuse Trustees Gilbert, Hernandez, and Howell. The motion
was seconded by Trustee Keck and carried unanimously.

1.    Confirmation of Agenda

2.    Public Comment
      None.

3.    Announcements
      General Manager Lothrop announced, up to date, that there has been no detection of West
      Nile virus in the Valley.

4.    Board Reports
      A.   President’s Report – President Underwood
      B.   Finance Committee – Vice-President Lock

      President Underwood reported that the Executive Committee met on April 5th to discuss
      the Board Meeting Agenda. The Research Committee met on the same day and directed
      Scientific Operations Manager Wittie to go back to researchers and ask for clarification of
      some of the budget items in their proposals. He also reported that the proposals would be
      reviewed by the Finance Committee as well. Vice-President Lock reported that the Finance
      Committee met before tonight’s Board Meeting. Two major items that were discussed
      were, one that all of the software and scanner were purchased to begin inventory of any
      item of $250 and the second item was the budget. She announced that there would be two
      Budget Workshops held for Trustees and public; May 11th at 5:00pm and June 2nd at
      10:00am.
                                         DRAFT
5.   Items of General Consent
     A.    Minutes for March 9, 2010, Board Meeting

     B.    Correspondence

     C.    Approval of Expenditures for March 6 - 31, 2010 and April 1-13, 2010

     D.    Conferences, Trainings, and Seminars

     E.    Informational Items:
               Staff reports from:
                     o Aquaculture Conference, March 1-5, 2010, in San Diego, California.
                     o Vector Control Joint Powers Agency Annual Conference, March 4-5,
                        2010, in Napa Valley, California.
                     o Special District Institute, Governance Seminar, March 4-6, 2010, in
                        Huntington Beach, California.
                     o American Mosquito Control Association Annual Conference, March
                        28 - April 1, 2010, in Lexington, Kentucky.

     F.    Department Reports

     G.    Legislative Update

     H.    Approval for any Trustee wishing to attend the Special District Institute Advanced
           Studies Seminar in Indian Wells, CA, on April 22-23, 2010, in an amount not to
           exceed $585.00 per Trustee from Fund # 6110.01.250 – Trustee Travel – Anita
           Jones, Human Resources Manager

     I.    Approval for any Trustee wishing to attend the Salton Sea Stakeholder’s
           Symposium in Indian Wells, CA, on May 27, 2010, in an amount not to exceed
           $95.00 per Trustee from Fund # 6110.01.250 – Trustee Travel – Anita Jones,
           Human Resources Manager

     J.    Approval for General Manager Branka B. Lothrop, PhD to sign contract extension
           with Willdan Financial Services to provide engineering support services for the
           District’s benefit assessment – Finance Manager David I’Anson

     Trustee Baker requested to pull Item 5D and 5I. A discussion ensued.

     Trustee Rich made the motion to approve the Items 5A, 5B, 5C, 5E, 5F, 5G, 5H, and 5J.
     The motion was seconded by Trustee Lock and carried unanimously.

     Trustee Baker questioned who would be attending the Mosquito & Vector Control
     Association of California Spring Meeting. President Underwood responded that the he and
     the Board appointed representative, Trustee Walker, would be attending. A discussion
     ensued. Trustee Lock made the motion to approve item 5D. The motion was seconded by
     Trustee Rich and carried unanimously.
                                         DRAFT

     President Underwood reported that item 5I was placed on the agenda at his request because
     there is a relationship between the Salton Sea and the District. A discussion ensued.
     Trustee Keck made the motion to purchase a table for ten at the Salton Sea Stakeholder’s
     Symposium. The motion was seconded by Trustee Lock and carried unanimously.

6.   Old Business
     A.    Discussion and/or approval of proposed change in Board of Trustees regular
           meeting schedule to exclude the month of August. – Branka B. Lothrop, General
           Manager and Steven B. Quintanilla, Legal Counsel

     Trustee Baker made the motion to approve. The motion was seconded by Trustee Lock and
     carried seven (7) approved (Baker, Lock, Keck, Rich, Trover, Underwood, and Walker),
     one (1) opposed (Cox), and three (3) absent (Gilbert, Hernandez, and Howell).

7.   New Business
     A.   Discussion and/or approval of Resolution 2010-05 designating the week of April
          26-30 as West Nile Virus, Mosquito and Vector Control Awareness Week. – Maria
          Kylis, Community Outreach Coordinator

     B.    Discussion and/or approval to advertise in the Desert Sun newspaper during
           Mosquito Awareness Week, April 26–30, 2010, in the amount not to exceed $6,325
           from Fund #6220.01.215 – Advertising and Media – Maria C. Kylis, Community
           Outreach Coordinator

     Community Outreach Coordinator Kylis gave a brief report regarding items 7A and 7B.
     Trustee Walker made the motion to approve option #1 and Resolution 2010-05. The
     motion was seconded by Trustee Trover and carried unanimously.

     C.    Discussion and/or approval of Resolution 2010-06 regarding adoption of the
           CVMVCD Mosquito-borne Virus Surveillance and Emergency Response Plan –
           Jeremy Wittie, MS, Scientific Operations Manager

     Trustee Lock made the motion to approve Resolution 2010-06. The motion was seconded
     by Trustee Walker and carried unanimously.

     D.    Discussion and/or approval of Resolution 2010-07 Amending the District’s
           Purchasing Policy and Procedures to Delegate to the General Manager Emergency
           Spending Powers in Case of Public Health Emergencies – David I’Anson,
           Finance Manager

     E.    Discussion and/or approval of Resolution 2010-08 Adopting Surplus Personal
           Property Policy – David I’Anson, Finance Manager

     President Underwood recommended that Items 7D and 7E be considered together since
     they are related. Trustee Rich made the motion to approve Resolutions 2010-07 and 2010-
     08. The motion was seconded by Trustee Baker and carried unanimously.
                                   DRAFT

F.    Discussion and/or approval of Resolution 2010-09 adopting the Revised Personnel
      Policies, Procedures & Regulations Manual (“Manual”) as recommended by staff –
      Branka B. Lothrop, Ph.D., General Manager and Steven B. Quintanilla,
      General Counsel

Trustee Baker made the motion to approve Resolution 2010-09. The motion was seconded
by Trustee Rich and carried unanimously.

G.    Discussion and/or approval to purchase one (1) EZ-Go ST-480 Work Horse cart
      from Advantage Golf Car, Inc. in an amount not to exceed $6,965.44 from Fund
      #8415.13.500 – Field Operations Equipment Capital Outlay – Rodney
      Chamberlain, Field Supervisor

Trustee Trover made the motion to approve Item 7G. The motion was seconded by Trustee
Lock and carried unanimously.

H.    Discussion and/or approval for any Trustee wishing to attend the Special District
      Selection Committee of Riverside County Meeting in Beaumont, CA, on April 15,
      2010, in an amount not to exceed $37 per Trustee from Fund # 6110.01.250, and if
      necessary Resolution 2010-10 – Anita Jones, Human Resources Manager

President Underwood commented that he would be attending and voting on behalf of the
District. Trustee Baker made the motion to approve Item 7H. The motion was seconded by
Trustee Trover and carried unanimously.

I.    Discussion and/or approval for any Trustee wishing to attend the 12th Annual
      Washington Day Conference in Alexandria, Virginia, from May 10 –12, 2010, in
      an amount not to exceed $1,500 per Trustee from Fund # 6110.01.250 – Trustee
      Travel – Anita Jones, Human Resources Manager

Trustee Cox made the motion to not approve Item 7I. The motion was seconded by Trustee
Baker and carried unanimously.

J.    Discussion and/or direction regarding the nomination request for the Vector Control
      Joint Powers Agency Board of Directors, San Joaquin Valley and Southern
      California Regions’ Trustee, Representative Election – Branka B. Lothrop,
      General Manager

General Manager Lothrop gave a brief report regarding item 7J. A discussion ensued.
Trustee Keck made the motion to approve Trustee Baker submitting a resume to be
considered to be a Representative for the Southern Region. The motion was seconded by
Trustee Rich and carried unanimously.

K.    Discussion and/or direction regarding Board of Trustees Benefits – Steven B.
      Quintanilla, General Counsel
                                           DRAFT
      General Counsel Quintanilla gave a brief report regarding item 7K. A discussion ensued.
      Trustee Lock made the motion to table item 7K until January 2011. The motion was
      seconded by Trustee Baker and carried unanimously.

8.    Closed Session
      A.    CLOSED SESSION: Public Employee Performance Evaluation Regarding General
            Manager Branka Lothrop, Ph.D. Pursuant to Government Code Section 54957.

      B.    CLOSED SESSION: Conference with Legal Counsel – Existing Litigation Pursuant
            to Government Code Section 54956.9(a).

      Returning from Closed Session, President Underwood announced that there was no
      reportable action.

9.    Trustee Comments, Requests for Future Agenda Items and/or Staff Actions
      President Underwood commented that he spoke to a person from the Torres-Martinez
      Tribe this week to try to get a meeting with the President of the Tribe. Trustee Baker
      commented that the Desert Hot Springs Rotary Club is going to have a police and fire
      recognition night on April 23rd; tickets are $50, if anyone is interested to please let him
      know. Trustee Baker also commented that the DHS Rotary Club is urging the District to
      buy a full page advertisement in the program for $10,000.

10.   Adjournment:
      The meeting was adjourned by President Underwood at 7:58 p.m.
From:             Rodney Chamberlain
To:               Crystal Garcia
Subject:          Ramon
Date:             Tuesday, May 04, 2010 1:32:50 PM



Crystal;

On April 5 th I received a call from Mr. Fay Morisseau of La Quinta praising the work that Ramon
Gonzales did while responding to a service request for Fire Ants at his home. He said that Ramon was
very informative and professional and that “it is refreshing to get that kind of service from a government
agency these days”.

Rod Chamberlain
Field Supervisor
Coachella Valley Mosquito and Vector Control DIstrict
43-420 Trader Place
Indio, CA. 92201
(760) 342-8287 - Phone
(760) 541-2020 - Cell
(760) 342-8110 - Fax
                     Coachella Valley Mosquito and Vector Control District
                                 FINANCES AT A GLANCE
                                  ALL FUNDS COMBINED
                             For the Month Ended April 30, 2010



                                                                  Change
                            Beginning of                           During            End of
                             the Month                           the Month         the Month

INVESTMENTS                $   15,627,357                    $     (219,104)   $ 15,408,253
CASH                       $       84,607                            35,673    $    120,280
INVESTMENTS & CASH         $   15,711,965                    $     (183,431)   $ 15,528,533

CURRENT ASSETS             $      720,150                           (98,302)          621,848
FIXED ASSETS               $   10,950,119                                 -        10,950,119
OTHER ASSETS               $      898,684                                 -           898,684

TOTAL ASSETS               $   28,280,917                    $     (281,734)   $ 27,999,184

TOTAL LIABILITIES          $      925,057                    $      269,721    $    1,194,778
TOTAL DISTRICT EQUITY      $   27,355,860                          (551,455)       26,804,405

TOTAL LIABILITIES & EQUITY $   28,280,917                    $     (281,734)   $ 27,999,184


        RECEIPTS                                             $      319,755

        CASH DISBURSEMENTS

                                   Payroll   $     418,090

                           General Admin     $      85,097


                           Total Cash Disbursements          $     (503,187)

        NON-CASH ENTRIES:                                    $      (98,302)
        Accrual Modifications -
        Changes in A/P, A/R & Pre-paid insurance

       Change during Month - Excess of Cash over             $     (281,734)
       Receipts & Non-Cash Adjustments
                                                   COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT
                                                          INVESTMENT FUND BALANCES AS OF APRIL 30, 2010


    INSTITUTION           IDENTIFICATION             Issue Date   Maturity Date          YIELD                BALANCE             PERCENT OF TOTAL INVESTMENTS


LAIF                Common Investments                                                   0.58%           $          6,480,532                  42.06%
Riverside County    Funds 51105, 51110 and 51115                                         1.02%           $          7,393,876                  47.99%
Desert Commercial   Market Rate                                                          1.00%           $            661,495                   4.29%
Desert Commercial   CDARS                           2008-05-29     2010-05-27            3.41%           $            422,350                   2.74%
Desert Commercial   CDARS                           2009-03-12     2011-03-11            1.90%           $            150,000                   0.97%
US Bank             Certificate of Deposit          2010-03-12     2011-09-05            0.57%           $            100,000                   0.65%
Bank of America     Certificate of Deposit          2009-03-12     2012-08-20            3.22%           $            100,000                   0.65%
Bank of America     Certificate of Deposit          2009-06-22     2014-06-23            1.38%           $            100,000                   0.65%
                    Total Investments                                                                    $         15,408,253                 100.00%




                                                   COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT
                                                                  LISTING OF MONTHLY RECEIPTS
                                                                      For Month of April 30, 2010


       DATE              RECEIVED FROM                                                  AMOUNT                                  DESCRIPTION


     4/5/2010       Bank of America                                                             337.51   CD Interest
     4/5/2010       Bank of America                                                             787.51   CD Interest
     4/8/2010       Riverside County                                                        303,576.15   Property Tax Current Secured
     4/15/2010      LAIF                                                                      8,890.55   Interest
     4/23/2010      Staples                                                                      15.00   Rebate
     4/23/2010      VCJPA                                                                     6,148.64   Reimbursement for Vehicle Damage

                    Monthly Total                                                           319,755.36
                                       Coachella Valley Mosquito Vector Control District
                                  FINANCIAL STATEMENT OF REVENUES AND EXPENSES
                                                    For the period ended
                                                        April 30, 2010
                                                         (In Dollars)

                                                   Budget          This                     Budget         %
                                                  2009-2010       Month         Y-T-D       Balance       Y-T-D
REVENUES                                                                                -
        Current Taxes                             4,158,289       303,576       2,618,075   1,540,214      62.96%
        Homeowner's Tax Relief                       46,249             -          23,880      22,369      51.63%
        Miscellaneous Revenue                        10,000             -               -      10,000       0.00%
        Prior Taxes                                  94,552             -          15,952      78,600      16.87%
        Redevelopment Pass-Thru                   2,096,206             -       1,141,743     954,462      54.47%
        Interest Income                             129,777        10,016         124,125       5,652      95.64%
        Miscellaneous Receipts                        6,000            15          83,672     (77,672)   1394.53%
        Prop 1A Securitization Payment                    -             -         145,549    (145,549)
        Reimbursement - Services                          -             -           1,951      (1,951)
        Benefit Assessment Income                 1,440,879             -         902,994     537,885     62.67%
TOTAL REVENUES                                    7,981,951       313,607       5,057,941     165,858     63.37%


Payroll Expense
   5101     Payroll - Full Time                   3,177,286       362,753       2,615,504     561,783     82.32%
   5102     Payroll - Seasonal                      187,200        26,304         144,432      42,768     77.15%
   5103     Temporary Services                       29,000             -               -      29,000      0.00%
   5105     Overtime Expenses                        64,980         1,439          42,969      22,011     66.13%
   5150     State Retirement Expense                333,615        24,526         244,506      89,109     73.29%
   5155     Social Security Expense                 198,730        24,711         175,985      22,745     88.55%
   5165     Medicare Expense                         46,633         5,779          41,852       4,780     89.75%
   5170     Cafeteria Plan Expense                  723,971        60,959         661,019      62,952     91.30%
   5180     Deferred Compensation                    66,839          (157)         47,061      19,778     70.41%
   5195     Unemployment Insurance                   38,357         1,936          33,793       4,564     88.10%
Total Payroll Expense                             4,866,611       508,250       4,007,122     859,489     82.34%


Administrative Expense
   5250    Tuition Reimbursement                     30,000         1,695          9,652       20,348     32.17%
   6000    Property & Liability Insurance           135,413        10,704         96,340       39,073     71.15%
   6001    Workers' Compensation Insurance          136,263        11,441        102,969       33,294     75.57%
   6050    Dues & Subscriptions                      26,054         6,515         20,061        5,993     77.00%
   6060    Public Education Materials                 7,193             -          4,964        2,229     69.02%
   6065    Recruitment/Advertising                   18,000             -          7,155       10,845     39.75%
   6070    Office Supplies                           38,430         5,089         26,672       11,758     69.40%
   6075    Postage                                    7,000            56          3,132        3,868     44.74%
   6080    Computer & Network Systems                94,736        13,082         58,692       36,044     61.95%
   6085    Bank Service Charges                       1,000             -            399          601     39.91%
   6090    Local Agency Formation Commission          7,000             -          1,602        5,398     22.89%
   6095    Miscellaneous Professional Fees          157,575        16,957         82,174       75,401     52.15%
   6100    Attorney Fees - General Counsel           80,000         5,892         41,295       38,705     51.62%
   6100    Attorney Fees - Labor Relations           10,000             -         15,091       (5,091)   150.91%
   6100    Attorney Fees - Personnel                 20,000         1,975         12,837        7,163     64.18%
   6110    Conference Expense                        21,400         1,189          9,709       11,691     45.37%
   6115    Trustee In-Lieu Expense                   14,400         2,300         10,500        3,900     72.92%
   6120    Trustee Support Expense                    8,600           256         10,241       (1,641)   119.08%
   6130    Special Events                             9,500             -          2,997        6,503     31.55%
   6200    Meetings Expense                          16,000           254          3,572       12,428     22.32%
   6210    Promotion & Education                     23,200             -          3,987       19,213     17.19%
   6220    Advertising and Media                     23,500             -         10,045       13,455     42.74%
   6500    Benefit Assessment Expense               120,000             -        103,721       16,279     86.43%
Total Administrative Expense                      1,005,264        77,406        637,806      367,458     63.45%
                                      Coachella Valley Mosquito Vector Control District
                                 FINANCIAL STATEMENT OF REVENUES AND EXPENSES
                                                   For the period ended
                                                       April 30, 2010
                                                        (In Dollars)

                                                    Budget        This                      Budget        %
                                                   2009-2010     Month         Y-T-D        Balance      Y-T-D



Utility Expense
   6400       Utilities                               52,000       3,595         63,939       (11,939)   122.96%
Total Utility Expense                                 52,000       3,595         63,939       (11,939)   122.96%

Operating Expense
   7000    Uniform Expense                            56,376       1,986          24,995       31,381    44.34%
   7050    Safety Expense                             41,465       8,579          25,084       16,381    60.49%
   7100    Physician Fees                             10,000         333           2,220        7,780    22.20%
   7150    Communications & Site Rental               17,439         913          11,715        5,724    67.18%
   7200    Household Supplies                         10,000         231           7,693        2,307    76.93%
   7300    Building & Grounds Maintenance             50,000       8,577          29,474       20,526    58.95%
   7305    Surplus Property Maintenance                5,000           -               -        5,000     0.00%
   7325    Environmental Assessment & Monitoring      32,000           -               -       32,000     0.00%
   7350    Storage Tank Permits & Fees                24,628     (16,736)         20,037        4,591    81.36%
   7400    Vehicle Parts & Supplies                   54,000       5,591          49,642        4,358    91.93%
   7450    Equipment Parts & Supplies                 24,049       2,434          15,594        8,455    64.84%
   7500    Small Tool Expense                          8,500           -           7,004        1,496    82.39%
   7550    Lab Supplies & Expense                     70,263       3,812          29,330       40,933    41.74%
   7575    Surveillance                              131,350         (25)         80,846       50,504    61.55%
   7600    Staff Training                             68,200       4,998          54,998       13,202    80.64%
   7650    Equipment Rental                            2,000           -             354        1,646    17.69%
   7675    Contract Services                         110,660       5,171          74,533       36,127    67.35%
   7700    Motor Fuels & Oil                         117,040           -          64,497       52,543    55.11%
   7750    Field Supplies                             33,336      (3,089)         26,373        6,963    79.11%
   7800    Control Products                          893,237     242,226         714,149      179,089    79.95%
   7850    Aerial Applications                        46,400       2,800          14,280       32,120    30.78%
   8415    Operating Equipment                        25,300      (3,663)         17,575        7,725    69.47%
   8510    Research Projects                         226,833           -         118,251      108,582    52.13%
Total Operating Expense                            2,058,076     264,138       1,388,643      669,433    67.47%


TOTAL EXPENSES                                     7,981,951     853,389       6,097,509    1,884,442     76.39%


Total Operations Revenue Less Expenses                     0    (539,782)     (1,039,568)
                      Coachella Valley Mosquito Vector Control District
                                              Balance Sheet
                                            As of April 30, 2010


                               ASSETS

         Cash and Investments
Cash - Checking                                                        2,981
Cash - Payroll                                                       116,799
Cash - Petty Cash                                                        500
      Total Cash
Investment Balances                                                15,408,253
      Total Investment Fund Balances
      Total Cash and Investments                                                     15,528,533


             Current Assets
Accounts Receivable                                                   18,140
Inventory                                                            242,906
Prepaids and Deposits                                                360,802
      Total Current Assets                                                              621,848

               Fixed Assets
      Total Fixed Assets                                                             10,950,119

              Other Assets
      Total Other Assets                                                                898,684

                          TOTAL ASSETS                                           $   27,999,184

                     LIABILITIES AND EQUITY

                              LIABILITIES

             Current Liablities
Accounts Payable                                                     295,366
Accrued Payroll and Payroll Taxes                                        489
Deferred Revenue                                                           -
Union Dues/Charity Payable                                               239
      Total Current Liabilities                                                         296,095

           Long Term Liabilities
Pollution Remediation Obligation                                     450,000
OPEB Obligation                                                      193,922
Compensated Absences Payable                                         254,762
       Total Long Term Liabilities                                                      898,684

      TOTAL LIABILITIES                                                          $    1,194,778


                    EQUITY - FUND BALANCE
Fund Balance
Invested in Fixed Assets                                           10,950,119
Reserved
  Reserved for Inventory                                             344,990
  Reserved for Prepaids & Deposits                                   410,503
Unreserved
    Designated for General Reserve                                  4,789,171
    Designated for Special Projects & Programs                     10,894,530
    Undesignated                                                      645,105

Excess Revenue over (under) Expenditures                           (1,230,011)

      TOTAL EQUITY                                                                   26,804,405

                TOTAL LIABILITIES AND EQUITY                                     $   27,999,184
                                                 UNAUDITED
                        Coachella Valley Mosquito and Vector Control District
                                                  Board of Trustees Meeting
                                                              May 11, 2010


Agenda Item: Items of General Consent
Conferences, Trainings, and Seminars – Anita Jones, Human Resources Manager

Background:
Throughout the year many conferences, trainings, and seminars are presented by various
organizations that may be of special interest to members of the Board of Trustees. The following
are training opportunities that are available:

      May 21, 2010: WEBINAR General Manager Evaluations (CSDA WEBINAR)
       The basic principles of good performance management are critical in making sure the
       board, as "manager" is performing with fairness, consistency and clarity. This two hour
       webinar examines the basic principles of the general manager evaluation. It will look at
       commonly held beliefs and frequent mistakes regarding this process.

      May 27, 2010: Ethics AB 1234 Compliance Training (CSDA, Oakland, CA)
       This two-hour workshop covers general ethics principles and state laws.

      June 10, 2010: Setting Direction/Community Leadership (CSDA, Pebble Beach, CA)
       This workshop focuses on two critical aspects of governance: the board’s role in setting
       the long-term direction for the special district and the board’s role in educating the public
       on the importance of the agency’s agenda.

      June 10 -11, 2010 – CSDA Government Institute – Administration ( San Diego, CA)
       This seminar provides proven tools and methods for dealing with the difficult challenges
       facing your local government agency. The seminar incorporates the latest information,
       techniques and insight for solving today’s leadership challenges.

      June 17, 2010: Board’s Role in Finance and Fiscal Accountability (CSDA, Sacramento,
       CA) The Board's Role in Finance and Fiscal Accountability is the third module of the
       CSDA Leadership Academy series. It takes a close look at how the special district board
       carries out its fiduciary responsibilities.

      June 23, 2010: Understanding The Brown Act and Your Responsibilities (CSDA, Goleta,
       CA) This two-hour workshop presents an overview of the latest updates and protocols for
       closed sessions and discusses how the latest technology can cause a district to be out of
       compliance with the Brown Act.

      June 30, 2010: Board’s Role in Finance and Fiscal Accountability (CSDA, Templeton,
       CA) The Board's Role in Finance and Fiscal Accountability is the third module of the
       CSDA Leadership Academy series. It takes a close look at how the special district board
       carries out its fiduciary responsibilities.

      July 14, 2010: Governance Foundations (CSDA, Port Hueneme, CA)
    This is the first of four modules and the core of the Special District Leadership Academy
    series. It provides the basic information needed by board members, general managers and
    staff to build an effective and functional governance team. This course teaches the
    foundational knowledge and skills that identify and define the essential building blocks of
    a successful board, focusing on critical elements of governance: Effective Trustees;
    Individual / Team Standards; Board Mindset; Board's Role and Responsibilities; and
    Structure, Process and Protocols.

   July 15, 2010: Board’s Role in Human Resources (CSDA, Sacramento, CA)
    This is the fourth and final module in the CSDA Leadership Academy series. It addresses
    the board’s ongoing relationship with the manager, the senior staff and other staff in the
    district. It also focuses on what to do and not to do in human resources.

   July 16, 2010: WEBINAR Ethics Training – AB 1234 (CSDA WEBINAR)
    This two-hour workshop covers general ethics principles and state laws related to:
    Personal financial gain by public servants; Conflict of interest, bribery and nepotism;
    Gift, travel and mass-mailing restrictions; Honoraria, financial interest disclosure and
    competitive bidding; Prohibitions on the use of public resources for personal or political
    purposes; The Brown Act open meeting law; and The Public Records Act.

   July 22, 2010: Ethics AB 1234 Compliance Training (CSDA, San Bernardino, CA)
    This two-hour workshop covers general ethics principles and state laws.

   July 29, 2010: Board’s Role in Human Resources (CSDA, Pebble Beach, CA)
    This is the fourth and final module in the CSDA Leadership Academy series. It addresses
    the board’s ongoing relationship with the manager, the senior staff and other staff in the
    district. It also focuses on what to do and not to do in human resources.

   August 5, 2010: Setting Direction/Community Leadership (CSDA, Port Hueneme, CA)
    This workshop focuses on two critical aspects of governance: the board’s role in setting
    the long-term direction for the special district and the board’s role in educating the public
    on the importance of the agency’s agenda.

   October 14, 2010: Board’s Role in Finance and Fiscal Accountability (CSDA, San
    Diego, CA) The Board's Role in Finance and Fiscal Accountability is the third module of
    the CSDA Leadership Academy series. It takes a close look at how the special district
    board carries out its fiduciary responsibilities.

   October 26, 2010: Understanding The Brown Act and Your Responsibilities (CSDA,
    Riverside, CA) This two-hour workshop presents an overview of the latest updates and
    protocols for closed sessions and discusses how the latest technology can cause a district
    to be out of compliance with the Brown Act.

   October 28, 2010: Board’s Role in Human Resources (CSDA, Port Hueneme, CA)
    This is the fourth and final module in the CSDA Leadership Academy series. It addresses
    the board’s ongoing relationship with the manager, the senior staff and other staff in the
    district. It also focuses on what to do and not to do in human resources.

   October 28, 2010: WEBINAR General Manager Evaluations (CSDA WEBINAR)
    The basic principles of good performance management are critical in making sure the
    board, as "manager" is performing with fairness, consistency and clarity. This two hour
    webinar examines the basic principles of the general manager evaluation. It will look at
    commonly held beliefs and frequent mistakes regarding this process.

   November 3-5, 2010: MVCAC Fall Meeting (MVCAC, Lake Tahoe, CA)

   November 4, 2010: Board’s Role in Human Resources (CSDA, San Diego, CA)
    This is the fourth and final module in the CSDA Leadership Academy series. It addresses
    the board’s ongoing relationship with the manager, the senior staff and other staff in the
    district. It also focuses on what to do and not to do in human resources.

   November 4, 2010: WEBINAR Must Have Communication Protocols for Board & Staff
    (CSDA WEBINAR) This two hour webinar looks at common communication
    breakdowns in public agencies among staff and directors/trustees. It will discuss and
    outline the proper and effective communication methods to fix current situations and
    prevent future failures.
                      Coachella Valley Mosquito and Vector Control District
                                                Board of Trustees Meeting
                                                                             May 11, 2010




Agenda Topic: Informational Item
Staff report from:
    o Imported Fire Ant (IFA) Conference, April 19-22, 2010 in Little Rock, Arkansas.

Report:

The focus of the IFA Conference was on:

      A new evasive ant species, Raspberry Crazy Ant, in Texas. This ant is an extremely
       prolific, non-burrowing, ground surface breeding species and is displacing RIFA as it
       spreads north and east.

      Research papers on the Biology/Ecology, Management, and Biological Control of RIFA
       in various parts of the country were presented.

      Several extensive conversations with Dr. Bart Drees (Texas A&M); discussed current
       District program on several levels to improve the District’s RIFA Control Program.

      Discussions with David Oi, Charles Barr and Sanford Porter (U.S.D.A. Florida and
       Florida State University); discussed RIFA biological control agents and sequence
       approach to pesticide application.

      Made contact for the possible use of a water insoluble RIFA bait.

Attendees:
Jim Saulnier, Operations Manager
Rodney Chamberlain, Field Supervisor
Bobbye Dieckmann, Operations Biologist
Geneva Ginn, Lead Vector Control Technician
                                                   FINANCE

The financial reports included in the packet show the balance sheet, receipts, and the revenue and
expenditure report for the month ending April 30, 2010. The revenue and expenditure report
shows that the operating budget expenditure for July 1 to April 30, 2010 is $6,097,509; total
revenue is $5,057,941 resulting in excess revenue over (under) expenditure for the year to April
30, 2010 of ($1,039,568).

The District’s investment fund balance for the period ending April 30, 2010 is $15,408,253; the
portfolio composition is shown in the pie chart. Local Agency Investment Fund (LAIF) accounts
for 42 % of the District’s investments; the Riverside County Pooled Investment Fund is 48 % of
the total. The LAIF yield for the end of March 2010 was 0.55 %; the Riverside County Pooled
Investment Fund was 1.02 %; this gives an overall weighted yield for District investments of
0.91 %.

District Investment Portfolio 4/30/2010




                             Certificate of Deposits
                                       6%
                            Money Market
                                4%




                                                                       Local Agency
                                                                     Investment Fund
                                                                           42%




                   Riverside County
                  Pooled Investment
                         Fund
                         48%
                                   HUMAN RESOURCES

Recruitment
Recruitment continues for the positions of Vector Ecologist and Seasonal Vector Control
Operator.

Applications Received
Seasonal Vector Control Operator              85
Vector Ecologist                              12
Total Applications Received                   97


New Employees
           Name                              Position                       Start Date
 Cesario Torres              Seasonal Vector Control Operator              May 3, 2010
 Miguel Zepeda               Seasonal Vector Control Operator              May 3, 2010

Vacant Positions for FY 2009/2010
                                                                           Number of
         Department                           Position
                                                                           Vacancies
 Administration                Assistant General Manager                      1
 Lab                           Vector Ecologist                               1
 Operations                    Seasonal Vector Control Operator               1
 Total Vacancies                                                              3

Training
Employee                 Position                  Training                  Date
Oldembour Avalos         Lead VCT                  *Preventing Workplace     4/13/10
                                                   Harassment – AB 1825
Phil Boeing              Field Supervisor          *Preventing Workplace     4/13/10
                                                   Harassment – AB 1825
Rodney Chamberlain       Field Supervisor          *Preventing Workplace     4/13/10
                                                   Harassment – AB 1825
Geneva Ginn              Lead VCT                  *Preventing Workplace     4/13/10
                                                   Harassment – AB 1825
David I’Anson            Finance Manager           *Preventing Workplace     4/13/10
                                                   Harassment – AB 1825
Byron Jessie             Fleet/Fac. Manager        *Preventing Workplace     4/13/10
                                                   Harassment – AB 1825
Anita Jones              HR Manager                *Preventing Workplace     4/13/10
                                                   Harassment – AB 1825
Branka Lothrop           General Manager           *Preventing Workplace     4/13/10
                                                   Harassment – AB 1825
Michael Martinez         Lead VCT                  *Preventing Workplace     4/13/10
                                                   Harassment – AB 1825
Jim Saulnier             Operations Manager        *Preventing Workplace     4/13/10
                                                      Harassment – AB 1825
Victor Teran                Field Supervisor          *Preventing Workplace      4/13/10
                                                      Harassment – AB 1825
Don Warkentin               Senior Env. Biologist     *Preventing Workplace      4/13/10
                                                      Harassment – AB 1825
Jeremy Wittie               Scientific Ops Manager    *Preventing Workplace      4/13/10
                                                      Harassment – AB 1825
Oldembour Avalos            Lead VCT                  **Forklift Certification   4/14/10
                                                      Training
Phil Boeing                 Field Supervisor          **Forklift Certification   4/14/10
                                                      Training
Rodney Chamberlain          Field Supervisor          **Forklift Certification   4/14/10
                                                      Training
Fernando Fregoso            VCT I                     **Forklift Certification   4/14/10
                                                      Training
Armando Gaspar              Maintenance Worker        **Forklift Certification   4/14/10
                                                      Training
Geneva Ginn                 Lead VCT                  **Forklift Certification   4/14/10
                                                      Training
Arturo Gutierrez            Lab Tech II               **Forklift Certification   4/14/10
                                                      Training
Carlos Hernandez            VCT II                    **Forklift Certification   4/14/10
                                                      Training
Mike Martinez               Lead VCT                  **Forklift Certification   4/14/10
                                                      Training
Mario Montez                VCT II                    **Forklift Certification   4/14/10
                                                      Training
John Munoz                  Shop Mechanic             **Forklift Certification   4/14/10
                                                      Training
Rick Ortiz                  Shop Mechanic             **Forklift Certification   4/14/10
                                                      Training
Victor Teran                Field Supervisor          **Forklift Certification   4/14/10
                                                      Training

*AB 1825 requires employers to provide at least two hours of effective training every two years
on the prevention of sexual harassment, discrimination, and retaliation.

**OSHA required training.
                         COMMUNITY OUTREACH PROGRAM

OUTREACH
The District took part in the 19th Annual Migrant Health Conference on March 6th. The
conference had over 1,500 attendees. District staff that manned the booth talked to attendees
about the importance of eliminated mosquito breeding sources and the seriousness of West Nile
virus. A total of 1,200 mosquito repellent towelettes, 700 fly swatters, 300 brochures, and 500
pencils and pens were handed out at the event.

 Community Outreach Coordinator, Maria Kylis gave a presentation of the Red Imported Fire
Ant Program to the HI LO Golf Course Superintendent Association meeting on March 24th. A
brief overview of RIFA biology, their ecology, surveillance studies done by the District on
foraging and efficacy of current products used by the District was given by Operations Biologist,
Roberta Dieckmann. Roberta also introduced the District’s new golf course program which was
well received by attendees. The meeting had over 70 attendees.

For the third straight year the District participated in the Living Desert’s Party for the Planet
event on April 17th by having a 10 x 10 booth. The event was attended by over 3,500 people
throughout the day. A total of 2,300 mosquito repellent towelettes, 250 make your own mosquito
kits, 400 fly swatters, and 300 pencils and pens were handed out at the event.

During West Nile virus awareness week Community Outreach Coordinator, Maria Kylis
distributed flyers and over 5,000 mosquito repellent towelettes to community organizations,
government agencies, school districts, and senior centers throughout the Coachella Valley.

CONTINUING EDUCATION
On March 28th - April 1st, 4 District Staff, members that attended the 76th Annual AMCA
Conference in Lexington, Kentucky, received the following continuing education units: 5.25
credits of section A (Pesticide Application), 4.50 credits of section B (Biology of Mosquitoes),
and 0.25 credits of section C (Arthropods of Significance).

RADIO
During the week of April 26th – 30th, which was West Nile virus awareness week, the District ran
a total of 112 radio spots on the following radio stations; KPLM 106.1, KJZZ 102.3, KAJR 95.9,
KMRJ 99.5 and KUNA FM 96.7.

TV
During the week of April 26th – 30th, which was West Nile virus awareness week, the District ran
a total of 115 TV spots on the following TV stations; KESQ 3, CW5, Fox 11, KPSP 2, and
KRET 14.

PRESS
The District placed a half page ad in the Desert Sun that ran from April 26th – 30th, which was
West Nile virus awareness week. The ad was located in the local section of the newspaper each
day. A full page ad also ran in the Indio Sun, Palm Desert Sun, La Quinta Sun, Palm Springs
Sun, and Cathedral City Sun. On the Desert Sun’s website ran 70,000 online banner ads.
                            DISEASE SURVEILLANCE PROGRAM

The CVMVCD Disease Surveillance program includes the monitoring, visualization, and
analysis of climatic factors, larval and adult mosquito abundance, and virus activity. Virus
activity is measured through the testing of mosquitoes, sentinel chickens, wild birds, horses, and
humans for evidence of infection. Surveillance data is utilized by the District to assist Field
Operations in determining areas in need of routine or intensified mosquito control measures and
to inform the public of the seasonal level of arbovirus transmission and activity.

         ARBOVIRUS SURVEILLANCE TESTING         –                  CALIFORNIA
                                         WNV–                         WEE-            SLE –
              # Tested - WNV -Positive
     2010        YTD     AS OF 4/23/2010
                                         Positive                     positive        Positive
                                         YTD                          YTD             YTD
    HUMANS       215           0           0                            0               0
    EQUINES       34           0           0                            0               0
   DEAD BIRDS    207          6*           0                            0               0
    MOSQUITO    1614           0           0                            0               0
       POOLS
    CHICKENS         1610             0           0           0         0
* Butte, Sacramento and Los Angeles Counties
    ARBOVIRUS SURVEILLANCE TESTING              –     COACHELLA VALLEY
                                  WNV -      WNV–                     SLE –
                   # Tested -                           WEE- positive
      2010            YTD
                                 Positive    Positive
                                                           YTD
                                                                      Positive
                               March/April   YTD                      YTD
    HUMANS                          0/0        0             0          0
    EQUINES            0            0/0        0             0          0
   DEAD BIRDS          0            0/0        0             0          0
    MOSQUITO          664           0/0        0             0          0
       POOLS
    CHICKENS       210            0           0              0             0
      In house RAMP testing will begin once WNv virus is detected in mosquito pools
       tested by UC Davis

This time last year:

    ARBOVIRUS SURVEILLANCE TESTING    – COACHELLA VALLEY
      2009    # Tested - WNV -     WNV–     WEE- positive SLE –
                 YTD     Positive  Positive    YTD        Positive
                          April    YTD                    YTD
    HUMANS                  0        0           0          0
    EQUINES       0         0        0           0          0
   DEAD BIRDS     0         0        0           0          0
    MOSQUITO     686        0        0           0          0
       POOLS
    CHICKENS           90              0               0                0               0
                                           CO 2 Traps – North Shore of Salton Sea

                                    The laboratory staff used 6 CDC-CO 2 baited traps for        the
                                    mosquito surveillance. The March average number of           Cx.
                                    tarsalis mosquitoes calculated per trap night located at     the
                                    North Shore area was 519, which is 384% higher than          the
                                    threshold for last 5 years. The April average number of      Cx.
                                    tarsalis mosquitoes calculated per trap night located at     the
                                    North Shore area was 249, which is 236% higher than          the
                                    threshold for last 5 years.
                                                      NORTH SHORE   2007   2008   2009 Threshold 2010
                                                       JANUARY       48    186     237     117         32
                                                       FEBRUARY      26     29      64      49         159
                                                         MARCH       88    163     192     135         519
                                                         APRIL      166    151      72     106         249
       Table 1. Monthly averages for all traps            MAY       107    235     101     115
       on the North Shore of Salton Sea.                  JUNE       93     89      3       50
                                                          JULY       14     6       2       8
                                                        AUGUST       2      16      8       8
                                                      SEPTEMBER      39     53      16      34
                                                        OCTOBER      39     49     107      65
                                                       NOVEMBER      92     44      68      64
                                                        DECEMBER     28     58      74      47



   CO 2 Traps – West Shore of Salton Sea
                                                       WEST SHORE   2007   2008   2009   Threshold     2010
The laboratory staff used 6 CDC-CO 2 baited traps                    104   162    485      217
                                                        JANUARY                                         46
for the mosquito surveillance. The March average
                                                       FEBRUARY      62    177     73      127          149
number of Cx. tarsalis mosquitoes calculated per
trap night located at the West Shore area was            MARCH       294   277    321      315          527
                                                         APRIL       165   525    261      276          624
527, which is 167% higher than threshold for
last 5 years. The April average number of Cx.             MAY        101   199    165      150
tarsalis mosquitoes calculated per trap night             JUNE       82    222    177      146
located at the West Shore area was 624, which is          JULY       31    55     60        41
226% higher than threshold for last 5 years.            AUGUST       55     40     44       37
                                                       SEPTEMBER     122   104    90        97
                                                        OCTOBER      270   417    260      259
                                                       NOVEMBER      262   132    154      175
                                                       DECEMBER      36     74    107       62


                                                            Table 2. Monthly averages for all traps
                                                            on the West Shore of Salton Sea.
                                                                        GRAVID TRAPS
                                                                     Gravid traps (26) are at the following locations: Bermuda
                                                                     Dunes (BD), Indian Wells(IW, Palm Desert (PD), Mecca,
                                                                     Indio, Palm Springs (PS), La Quinta (LQ), Rancho Mirage
                                                                     (RM), Cathedral City (CC), Desert Hot Springs (DHS),
                                                                     Thermal, 1000 Palms (TP), Coachella(COA) and Sky
                                                                     Valley (Sky). The gravid trap is a selective sampler that is
                                                                     used with an infusion of hay-yeast mixture. Within urban
                                                                     and suburban settings, they are placed in shade beneath
                                                                     overhanging landscape vegetation to simulate naturally
                                                                     occurring breeding sources and maximize attraction. The
                                                                     average numbers for Culex quinquefasciatus , per trap night,
                                                                     for suburban/urban trap sites are presented below.




                                  Average Cx. quiquefasciatus / gravid trap/ night for March and
                                               April compared with 3-yr Average
                  60




                  50
Avg. Quinq/trap/night




                  40




                  30




                  20




                  10




                        0
                            BD   CC   COA   DHS      Indio     IW        LQ      Mecca      PD        PS        RM     Sky   Thermal   TP
                                                                              City

                                                  March 2010 Avg    March 3 yr Avg   April 2010 Avg   April 3 yr Avg
                                                       TINKHAM EYE GNAT TRAPS


                                                                       The results are represented in Average
                                                                       Eye Gnat Collection for March and
                                                                       April 2010 table and graph.
                                                                           22 Tinkham traps replaced four
                                                                              times
                                                                           Eye gnats counted from 88
                                                                              Tinkham traps (22 traps, 4
                                                                              weeks)

Tinkham trap




                                              Average number of eye gnats / trap/ night from all
                                              Coachella Valley eye gnat traps - March/April 2010

                                     80.0
 Average # of Eye gnats/trap/night




                                     70.0

                                     60.0

                                     50.0

                                     40.0

                                     30.0

                                     20.0

                                     10.0

                                      0.0
                                            February      March           April          May        June
                                                                         Month
                                                       2008 Average   2009 Average   2010 Average
                                                                Fly Surveillance

Biweekly fly surveillance is performed with 23 traps located in both suburban and rural areas of the
Coachella Valley. The surveillance range extends from Palm Springs to the Salton Sea State Park. Trap
locations in suburban areas include Palm Springs, Cathedral City, Indian Wells, Thousand Palms, Desert
Hot Springs, Palm Desert, Rancho Mirage, Bermuda Dunes, La Quinta, and Indio. Rural traps are situated
in the vicinity of Coachella, Thermal, Oasis, Mecca, and North Shore. Traps are placed in open sunny areas
and baited with a fly lure. After a 24-hour period, captured flies are counted and sorted according to their
family and genus.

In March, the average number of total flies per trap/day was 135 in suburban areas and 708 in the rural
areas. In April, the suburban average number rose to 231 while the rural area average dropped to 628.

                                                                        March 2010
                                                       Average Abundance of Flies/Trap/Day
                                                        in Suburban and Rual Areas of the
                                                                Coachella Valley
                    Fly Abundance (log scale)




                                                1000


                                                 100


                                                  10


                                                   1
                                                             Suburban                  Rural
                   Houseflies                                  96                      243
                   Blow/Bottle Flies                           36                      460
                   Fleshflies                                   3                       3
                   Other                                        0                       2
                                                                           Locations
                                                                                                            April 2010
                                                                                     Average Abundance of Flies/Trap/Day
                                                                                      in Suburban and Rural Areas of the
                                                                                               Coachella Valley
                                            Fly Abundance (log scale)
                                                                             1000


                                                                              100


                                                                               10


                                                                                1
                                                                                                Suburban                   Rural
                                            Houseflies                                            155                       340
                                            Blow/Bottle Flies                                      69                       281
                                            Fleshflies                                             7                         7
                                            Other                                                  0                         0
                                                                                                              Locations




                                                                                                        Month of March
                                                                            Four Year Comparison of Average Fly Abundance (Flies/Trap/Day)
                                                                                           in Rural and Suburban Regions
Aerage Fly Abundance (flies/trap/day)




                                            800

                                            700

                                            600

                                            500

                                            400

                                            300

                                            200

                                            100

                                                                        0
                                                                                       Suburban                           Rural
                                        Mar.2007                                          26                               77
                                        Mar.2008                                          52                              127
                                        Mar.2009                                          51                              121
                                        Mar.2010                                          135                             708
                                                                     Month of April
                                               Four Year Comparison of Average Fly Abundance (Flies/Trap/Day)

Average Fly Abundance (Flies/Trap/Day)
                                                              in Rural and Suburban Regions
                                         700

                                         600

                                         500

                                         400

                                         300

                                         200

                                         100

                                           0
                                                         Suburban                           Rural
Apr.2007                                                    82                               525
Apr.2008                                                    135                              190
Apr.2009                                                    153                              303
Apr.2010                                                    231                              628
                                   WILD RODENTS

                        HANTAVIRUS SURVEILLANCE

   No Hantavirus surveillance was conducted in the months of March and April.

          IDENTIFICATION OF SAMPLES & PHONE CONSULTATIONS

                         Mosquito larval samples ID ---------MARCH = 134 / APRIL = 138
                         Sample ID     ------------------------------------- 2
                         Phone consultation ------------------------------- 2


             RIFA SURVEILLANCE AND EVALUATION PROGRAM


   Highlights from the Months of March and April

1. Dr. Drees visited the District on April 5th and April 6th, 2010. We discussed several items
   and conducted field work in relation to current research project.
       o Further developed Districts SOP for RIFA Control in the Coachella Valley
       o Discussed future use of new RIFA control products to add to our arsenal and
          which product to use in which application (broadcast or mound).
       o  Discussed using a hopper blend of Advion (toxicant) and Distance (insect growth
          regulator) and what steps need to be taken in order to utilize this combination.
          Advantage to this is that it will allow for simultaneous dissemination of a quick
          kill product and a long lasting and possibly more effective long term control with
          the use of the insect growth regulator.
2. Gave presentation entitled” Coachella Valley Golf Course Red Imported Fire Ant
   Treatment Program Evaluation “at the Annual Fire Ant Conference in Little Rock,
   Arkansas on April 19-22. 2010. Talk was received well and many at the conference were
   interested in our control program due to the uniqueness of our habitat for RIFA.

3. Developed collaborative Operations Biologist and Vector Control Technician Treatment
   Evaluation protocol to be implemented this summer in agricultural and urban mosquito
   sources. Future reports will contain summative data of these collaborative treatment
   studies.
                                               BIO-CONTROL DEPARTMENT


Mosquitofish (Gambusia affinis)
   During February and March 2010, 42,630 mosquitofish were produced in the
      District’s indoor rearing facility (2008 numbers included both indoor and outdoor
      production).

                                               Mosquitofish
                                                Production      2008       2009       2010
                                                 January      31,620     28,000      20,000
                                                 February     31,817     11,525      21,580
                                                  March        25,701    11,900      21,050
                                                   April       20,618     23,735
                                                   May         26,510     27,860
                                                   June       25,805      28,000
                                                   July        36,055     29,770
                                                  August       61,020     26,400
                                                September      63,800     27,845
                                                 October       50,550     20,075
                                                November       35,625     20,965
                                                December      31,000     20,000
                                                 TOTAL        440,121    276,075     62,630


                                                 Mosquito Fish Tank System Production

                                      70,000

                                                                                              January
                                      60,000
                                                                                              February
                                                                                              March
             Number of Fry Produced




                                      50,000
                                                                                              April
                                                                                              May
                                      40,000
                                                                                              June
                                                                                              July
                                      30,000
                                                                                              August
                                                                                              September
                                      20,000
                                                                                              October
                                                                                              November
                                      10,000
                                                                                              December

                                          0
                                               2008             2009               2010




          Trials are in progress to determine the feeding behavior of two strains of
           mosquitofish, a local strain and a cold tolerant strain obtained from Nebraska.
          The total number of water features (including neglected pools, detention
           basins, wet vaults, ponds, and horse troughs) currently stocked with G. affinis
           is 315.
                               Neglected Pools Stocked with Mosquitofish

              Unincorporated Areas                          22
              Rancho Mirage                  2
              Palm Springs                                             36
              Palm Desert                              18
              La Quinta                                                                  61
                          1/1/1900
              Indio                                               30
              Indian Wells               1
              Desert Hot Springs                  10
              Coachella                  0
              Cathedral City                      10


                                     0           10    20        30     40     50   60        70
                                                             Number of Pools



Nematodes (Romanomermis iyengari)
   Testing has focused on determining the ability of the nematodes to infect
      mosquito larvae and reproduce in the range of environmental conditions that
      occur in the Coachella Valley.
   From December 2009 through mid-April 2010, mosquito larvae were introduced
      at three-week intervals into two outdoor ponds that had been inoculated with
      nematodes in July, 2009, but no infections occurred during this time.
   Indoor nematode infection trials are being conducted with trays utilizing two
      substrates, gravel and soil.

Best Management Practices
    A plan for remediation of the Washington Street Apartments in La Quinta has
      been prepared.
    The following locations in Palm Desert have been identified as chronic mosquito
      breeding sites, and are being investigated to determine their potential for
      remediation.
          o Ditch near Monterey Ave. and Broodmoor St.
          o Drainage area near Boca Chica Trail and Varner Rd.
          o Avalon Bay, 72-840 Highway 111
          o Wet vault in Freedom Park, Liberty Dr. north of Country Club Dr.
          o Storm drains near Brenna Ln. and Merano Way
          o Storm drains near Amatista Way and Felice Ct.
          o Drainage area in wash near SH-111 and Bay Club Drive
          o Drainage area in wash near Miles Ave and SH-111
          o Drainage area in wash near Cook St.
          o Thick tules in wash near Portola Ave. south of Quicksilver St.
          o Drainage area in wash near Gran Via
   DISTRICT FIELD OPERATIONS
            3/1/2010 – 4/30/2010


MOSQUITO CONTROL ACTIVITIES HIGHLIGHTS

238    SERVICE REQUESTS RECIEVED
198    NEGLECTED POOLS
16     STANDING WATER REQUESTS
71     MOSQUITO SERVICE REQUESTS
1076   LARVAL MOSQUITO TREATMENTS
0      FOGGING ACTIVITIES
2      AERIAL LARVICIDES
2      ADULT MOSQUITO BARRIER TREATMENTS




                                           1
FLY AND EYE GNAT PROGRAM
   A total of 20 golf course contracts have been set up and are currently being maintained by
     District personnel.
   Agricultural fly program set up will be completed by May 15th, 2010.




                                                                                            2
RIFA CONTROL ACTIVITIES




                          3
                            INFORMATION TECHNOLOGY


The Information Technology Department installed Fixed Assets Tracking
Software, from RedBeam IMS (Inventory Management Solutions), to track
computers, equipment, furniture, and other valuable assets. This application
                 houses the data in a Microsoft SQL Express Database.
                 Barcodes labels will be applied to items arriving at the district
                 by the Finance Department. Utilizing two Uniteck Windows 5.0
                 handheld barcode scanners, RedBeam creates a mobile version
                 of the database on the handhelds, allowing user and location
verification. Items found without a barcode can be issued a label, scanned, and synced with the
production database when an inventory is performed.

      On April 15, I.T. hosted a high-level overview of the Fixed Asset Tracking Software
       from IMS with Steve Bissonnette, from the RedBeam Training Department, via
       GoToMeeting. Finance Manager David I’Anson, Accounting Clerks Veronica Montoya
       and Graciela Morales, and Administrative Clerk Diana Reyes were in attendance.

      Twenty external antennas where acquired for the RIFA and Vector Fleet to improve and
       eliminate signal disruption for the Mobile GIS Inspection Application.




Only Panasonic Toughbooks with double pass-through laptops (Upper
WAN and Lower GPS) required this antenna, because when the
Toughbook is in the locked (engaged) position, the laptop would search
for an external signal from the Ledco Dock instead of using its internal
antenna. This caused GPS and WAN signals to drop out.

With the new antennas, the Panasonic Toughbook improves signal reception for
GPS/Broadband, will retain a full battery charge, and remains secure throughout the day.

The antennas are being installed by the Shop during regular vehicle service intervals.
CISCO 10/100 Network Switches are being replaced with Cisco 10/100/1000 Ethernet Switches
with PoE (Power over Ethernet). These switches provide gigabyte internal network speed and
provide the infrastructure for VoIP (Voice over Internet Protocol) phone systems.

                   GEOGRAPHICAL INFORMATION SYSTEMS
GIS Specialist, Cary Roberts, has been trying to keep up with the drawing of RIFA sites for the
mobile application on a monthly basis. So far March and April are completed and have been
cache and deployed on to the mobile system. May is currently being worked on.

With the amount of sites for both Mosquito and RIFA the map area is becoming a little busy and
will soon be too crowded. The staff has recommended that the two departments be split into
separate applications, one for RIFA and one for Mosquito. So far, the database has been split and
created into three separate caches and maps for the departments as well as the menus and
configuration files. The application(s) have been deployed to the technicians in the field. This
involved not only one service but now three, Mosquito, Rifa, and the Call Center which needs to
see all of the data for referencing history of locations to the public. An annotation layer, to
identify areas of concern, has been added, thus making it easier to move around the map quickly.
Trying to stay ahead of staff requests and anticipate the needs of the future can be a daunting
endeavor, but so far we (IT) are moving ahead and refining the mobile application.
                              SAFETY COMPLIANCE REPORT

The Safety Committee met on March 18th and April 22nd. The Safety Committee welcomed the
addition of Vector Control Technician II Jess Lucia; he will be replacing Vector Control
Technician I Fernando Fregoso. The Safety Committee thanks Fernando for his valuable
contributions during his tenure.

California Vehicle Code requires wearing a helmet while operating an ATV, but not while
operating a utility vehicle such as a Polaris Ranger or an Argo. The Safety Committee is
preparing a District policy describing the District’s requirements for wearing a helmet while
operating off-road vehicles.

The Safety Committee has ordered two additional emergency supply kits for placement in the
shop and Bio-Control buildings. The District already has two emergency supply kits located in
the Administration Building and in the Operations Building.

Two side rear view mirrors have been installed on each of the District’s golf carts.

Safety training in the following topics has been completed:
         Prevention of hip pain                                     Use of safety knife
         Avoiding Black widow spiders                               Handling of blood-borne
         Pesticide labels and MSDS                                   pathogens
         Preventing workplace harassment                            Earthquake safety
         Operation of ATVs                                          Managing heat stress
         Operation of Polaris Ranger

                      TYPE OF INJURY              2007       2008         2009   2010
                         SLIP/FALL                 1          0            0      0
                      SPRAIN/STRAIN                5          3            2      1
                      CUT/CONTUSION                1          2            0      1
                        BITE/STING                 1          1            1      0
                      MENTAL STRESS                1          1            0      0
                     PUNCTURE WOUND                1          1            0      0



                                           TYPE OF INJURY
                                        FROM 2007 TO APRIL 2010


                                                  PUNCTURE
                                                   WOUND      SLIP/FALL
                                                     10%         10%

                                     MENTAL STRESS
                                          13%



                                     BITE/STING
                                                         '
                                        10%

                                                                SPRAIN/STRAIN
                                     CUT/CONTUSION                  37%
                                          10%
                                          FLEET AND FACILITIES


                                      VEHICLE MAINTENANCE & REPAIRS
     Service Description                              Vehicle #           Date
Air Conditioning: Check and repair                   117,87               03/08/10,03/17/10
Air filter: Check/replacement                        136,109              03/15/10,03/16/10
Belts: Check and replacement                         136,109              03/15/10,03/16/10
Body work                                            116                  03/15/10
Brakes: Check and replacement                        129                  03/26/10
Electrical system                                    136                  03/15/10
Equipment repair & installation: Tanks, pumps, box   102,126              03/17/10,03/26/10
Fluids levels: Check and replace                     136,109              03/15/10,03/16/10
Brake                                          X     136,109              03/15/10,03/16/10
Coolant                                        X     136,109              03/15/10,03/16/10
Oil/filter                                     X     136,109              03/15/10,03/16/10
Power steering                                 X     136,109              03/15/10,03/16/10
Windshield washer                              X     136,109              03/15/10,03/16/10
Hoses: Check and replace                             102,126              03/17/10,03/26/10
Tires: Rotation, replacement, inflation, etc.        129                  03/26/10
Transmission service:                                136,109              03/15/10,03/16/10
Wipers: Replacement                                  129                  03/26/10

                    CART, TRAILER & OTHER EQUIPMENT REPAIR AND MAINTENANCE

Description/unit#      Service done                                Date
Argo unit 151          Not starting                                03/01/10
Gasoline Forklift      Hydraulic cylinders leaking                 03/02/10
124                    Not starting                                03/01/10
155                    Not running well                            03/24/10
155                    Drive belt                                  03/25/10

                                               SERVICE CALLS
Unit #     Location                      Service done/Problem                                    Date
129        Duck clubs                    Stuck vehicle                                     03/11/10


                                                  APRIL 2010
                                      VEHICLE MAINTENANCE & REPAIRS

    Service Description                              Vehicle #            Date

Air filter: Check/replacement                        101,03,118           04/07/10,04/14/10,04/15/10
Antennae                                             118,126,139          04/12/10,04/13/10
Belts: Check and replacement                         101,03,118           04/07/10,04/14/10,04/15/10
Brakes: Check and replacement                        126                  04/13/10
Engine: Idle, leaks, etc.                            101,03,118           04/07/10,04/14/10,04/15/10
Fluids levels: Check and replace              X      101,03,118           04/07/10,04/14/10,04/15/10
Brake                                         X      101,03,118           04/07/10,04/14/10,04/15/10
Coolant                                       X      101,03,118           04/07/10,04/14/10,04/15/10
Oil/filter                                    X      101,03,118           04/07/10,04/14/10,04/15/10
Power steering                                X      101,03,118           04/07/10,04/14/10,04/15/10
Windshield washer                             X      101,03,118           04/07/10,04/14/10,04/15/10
Hoses: Check and replace                             101,03,118           04/07/10,04/14/10,04/15/10
Key replacement/retrieval                            138                  04/13/10
Lights: Head, tail, parking, hazard, trailer, indicators   43,128,117,110          04/09/10,04/05/10,04/05/10,04/15/10
Suspension                                                 131
Tires: Rotation, replacement, inflation, etc.              99,116                  04/12/10,04/27/10
Windshield/windows: Repair and replacement                 132                     04/06/10 Initially installed

                    CART, TRAILER & OTHER EQUIPMENT REPAIR AND MAINTENANCE
Description/unit#          Service done                                                                 Date
Argo unit 124              Repair of manifold valves                                                    04/22/10
Cart 166                   Install hour meter                                                           04/15/10
Argo unit 151              Replaced transmission                                                        04/30/10
Trailer 148                Replacement of jack                                                          04/23/10


                                       VEHICLE SERVICE CALLS/TRAINING
Unit #       Location                        Service done/Problem                                            Date
110          Duck clubs                      Stuck vehicle                                           04/14/10
Unit #5      Mecca Land                      Unit doesn’t start                                      04/23/10
Ranger

                                                    MARCH 2010
                                     FACILITIES MAINTENANCE ACTIVITIES

                                     Maintenance Requests/Work Orders

Description                                                                 Location/Dept.            Date

Spraying and weed removal along fence line                                  Facilities                03/01/10

Spreading of pea gravel                                                     Facilities                03/01/10

Re-stocking of janitorial supplies                                          Facilities                03/05/10

Moving and storing of cubicle panels                                        Facilities                03/17/10

Continuation of pea gravel spreading                                        Facilities                03/17/10

Washing of vehicle units 130 and 131                                        Facilities                03/25/10

Removal of sand along curbs                                                 Facilities                03/25/10

Servicing of swamp coolers                                                  Facilities                03/26/10

Installation of motion sensor in ice machine room                           Facilities                03/26/10


                                      REPAIRS/WORK BY OUTSIDE VENDORS

             Vendor                                    Work Done                             Date
    Desert Fire Extinguisher           Servicing of fire suppression                         03/19/10
                                       system in old flammable storage
                                       unit
       Mikes Upholstery               Reupholstering of bench seats for            03/15/10
                                      units 88, 89, 147, 66, 65, 80


                                                 APRIL 2010
                                  FACILITIES MAINTENANCE ACTIVITIES

                                 Maintenance Requests/Work Orders

Description                                                       Location/Dept.              Date

General cleaning of all electrical panel rooms                    Facilities                  04/01/10

Repair of leaky faucet                                            Operations employee         04/01/10
                                                                  lounge
General cleanup of work station for Fishery Biologist             Operations                  04/02/10

Tightened magnetic door holder                                    Bio Control                 04/02/10

Removal of vacuum, air, and gas valves at Assistant               Bio Control                 04/08/10
Biologist’s work station
Relocating of center drawers on technician work stations          Operations                  04/09/10

Reproduction of keys for Fishery Biologist                        Operations                  04/09/10

Moving of file cabinets from IT to dry storage                    Facilities                  04/13/10

Pick up and installation of microwave                             Operations employee         04/19/10
                                                                  lounge
Repair of rattle in air supply vent                               Admin. lounge               04/20/10

Installation of file cabinets                                     Operations                  04/21/10

Light bulb check and replacement                                  Facilities                  04/23/10

Adjustment of thermostats                                         Operations                  04/23/10

Securing of cabinet to wall                                       Operations                  04/23/10

Relocation of key boxes                                           Operations                  04/23/10

Reproduction of keys                                              Operations                  04/23/10

Repair of drywall green board                                     Operations men’s locker     04/29/10
                                                                  room

                                  REPAIRS/WORK BY OUTSIDE VENDORS

          Vendor                                   Work Done                       Date
  Desert Air Conditioning             Troubleshooting of A/C unit                  04/01/10
                                      in lab rearing room
           Sparkletts                 Replacement of water cooler in               04/12/10
                                      Operations
Protection One              Battery replacement for fire      04/23/10
                            panel in Tank room


                            SOLAR ENERGY MONTHLY YIELD

                                     MARCH 2010




                                     21,548.94 kWh

                                      APRIL 2010




                                24,349.42 kWh projected

                 SOLAR ENERGY YIELD YEAR TO DATE MONTHLY COMPARISON
                         Coachella Valley Mosquito and Vector Control District
                                                   Board of Trustees Meeting
                                                                                   May 11, 2010




Agenda Topic: Legislative Update, State Budget, and NPDES status

Looking Ahead – Monthly Legislative Status Report
AB 1721 (Swanson) – Pesticides: school zones.

Status: 04/19/2010 - Re-referred to Com. on AGRI.
Current Location: 04/19/2010 -ASM AGRICULTURE

Summary: Existing law generally regulates the application of pesticides. Existing law provides
that violation of these provisions is a crime. This bill would provide, subject to exceptions, that
restricted-use pesticides used for purposes of production agriculture or a state pest eradication or
control program may not be applied within 1⁄2 mile of a school safety zone, as defined, and that
other pesticides, as specified, may not be applied within 1⁄4 mile of a school safety zone, as
defined, within 24 hours of when children are or will be present. By enacting provisions the
violation of which is a crime, this bill would impose a state-mandated local program. The
California Constitution requires the state to reimburse local agencies and school districts for
certain costs mandated by the state. Statutory provisions establish procedures for making that
reimbursement. This bill would provide that no reimbursement is required by this act for a
specified reason.

Organization     Assigned         Position        Priority         Subject         Groups
MVCAC            RHeim           Oppose


AB 2122 (Mendoza) Pesticides: regulations: continuing education.

Status: 04/20/2010- From committee: Do pass, and re-refer to Com. on APPR. with
recommendation: To Consent Calendar. Re-referred.
Current Location: 04/20/2010- ASM APPROPRIATIONS

Summary: Existing law authorizes the Director of Pesticide Regulation to adopt regulations to
establish the minimum requirements of education, continuing education, training, experience,
and examination for applicants for any license or certificate, or renewal of any license or
certificate, issued by the director pertaining to pesticides. This bill would provide that a
regulation adopted or amended pertaining to continuing education requirements shall establish
minimum course requirements that address specified areas. The bill would also provide that a
regulation adopted or amended shall contain a requirement that the director shall act within 15
days to approve or reject continuing education courses submitted to meet the requirements of law
pertaining to pesticides.
Organization    Assigned         Position        Priority        Subject         Groups
MVCAC           RHeim           Watch


AB 2381 (Villines) – Local agencies: open meetings.

Status: 02/22/2010-Read first time.
Current Location: 02/19/2010-A PRINT

Summary: Existing law, the Ralph M. Brown Act, requires each legislative body of a local
agency to provide the time and place for holding regular meetings. This bill would make a
technical, non-substantive change to these provisions.

Organization    Assigned        Position        Priority         Subject         Groups
MVCAC           RHeim           Watch


AB 2397 (Solorio) Workers' compensation: public employees: leaves of absence.

Status: 03/11/10 – Referred to Com. on INS.
Current Location: 03/11/10 – ASM INSURANCE
Hearing Date: 05/05/10

Summary: Existing workers' compensation law requires employers to secure the payment of
workers' compensation, including medical treatment, for injuries incurred by their employees
that arise out of, and in the course of, employment. This bill would provide that the injured
employee and his or her employer may mutually agree to extend the leave of absence under the
above-described provisions beyond the one year period of disability, but that the extension may
only be for a maximum of one additional year. This bill contains other existing laws

Organization    Assigned        Position        Priority         Subject         Groups
MVCAC           RHeim           Watch


AB 2465 (Yamada) – Vector control: state agencies.

Status: 04/21/2010 - In committee: Set, first hearing. Referred to APPR. suspense file.
Current Location: 04/21/2010 - ASM APPROPRIATIONS

Summary: Existing law, the Mosquito Abatement and Vector Control District Law, authorizes
the establishment of mosquito abatement and vector control districts governed by a board of
trustees. Existing law requires the State Department of Public Health to certify government
agency employees and pest abatement district employees who handle, apply, or supervise the use
of pesticides as vector control technicians. It also requires the department to establish minimum
standards for continuing education for any government agency employee so certified. This bill
would require the Department of General Services and every state agency that is required to
report to the Department of General Services all land that is in excess of its foreseeable needs
and that does not request transfer of its jurisdiction to the Department of General Services to,
with respect to this excess land that is acquired by the state on and after January 1, 2011, take
specified actions with regard to mosquito control on state properties, as described in the June
2008 Best Management Practices for Mosquito Control on California State Properties prepared
by the State Department of Public Health. This bill contains other existing laws.
Organization     Assigned         Position         Priority          Subject          Groups
MVCAC            RHeim            Sponsor           High

SB 759 (Leno) – Aerial Spraying
(An act to add Sections 105206 and 105207 to the Health and Safety Code, relating to public
health.)

Status: 02/01/2010 - Returned to Secretary of Senate pursuant to Joint Rule 56.
Current Location: SEN APPROPRIATIONS

Summary: Existing law establishes various programs for the prevention of disease and the
promotion of health to be administered by the State Department of Public Health, including, but
not limited to, programs relating to the reporting of pesticide poisoning. This bill would, in the
case of aerial pesticide spraying near residential or sensitive areas, require the Office of
Environmental Health Hazard Assessment to use prescribed information regarding the effects of
pesticides, including inert ingredients, to develop educational materials for distribution of
physicians and surgeons and to the public.

Organization     Assigned         Position         Priority          Subject          Groups
MVCAC            RHeim            Watch


SB 1023 (Wiggins) – Special districts: consolidation and reorganization.

Status: 04/27/2010 - From committee with author's amendments. Read second time. Amended.
Referred to Com. on L. GOV.
Current Location: 04/27/2010- SEN LOCAL GOVERNMENT
Hearing Date: 05/05/2010

Summary: The Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000
requires a local agency formation commission to approve, without an election, a consolidation or
reorganization of 2 or more local agencies, if a majority of the members of each of the legislative
bodies of the agencies adopt substantially similar resolutions of application making proposals
either for the consolidation of districts or for the reorganization of all or any part of the districts
into a single local agency, as specified. This bill would, until January 1, 2018, authorize the local
agency formation commission to approve or conditionally approve an expedited reorganization
of specified districts into a community services district, with the same powers, duties,
responsibilities, obligations, liabilities, and jurisdiction of the district proposed to be dissolved,
unless the governing body of the district proposed to be dissolved files a resolution of objection
with the commission, as specified. This bill contains other existing laws.

Organization     Assigned         Position         Priority          Subject          Groups
MVCAC            RHeim
                                 State Budget Update

               Controller Releases March 2010 Cash Figures
SACRAMENTO – State Controller John Chiang today released his monthly report covering
California’s cash balance, receipts and disbursements in March. The month’s receipts rose above
the Governor’s 2010-11 budget estimates by $356 million, or 5.9 percent.

“March numbers were strong on both sides of the ledger. Receipts came in above projections and
expenditures came in below,” said Chiang. “But the State’s nagging unemployment rate,
combined with the fact that personal income tax revenues are trailing last year’s by nearly $1
billion, tells us the road to recovery will be long and arduous.”

Total State disbursements were $450 million lower than expected. Year-to-date revenues are
ahead of budget estimates by $2.3 billion, or 4.1 percent.

In March, the Legislature enacted a package of payment deferrals – largely impacting state, local
government, and school operations – to avoid cash shortfalls projected through June 2011. The
State Controller, Treasurer and Department of Finance Director jointly decided that no deferrals
were necessary in the month of March.

The State started the fiscal year with an $11.9 billion cash deficit in the General Fund, which
grew to $22.6 billion by March 31. Those deficits are being covered with a combination of $13.8
billion of internal borrowing from special funds and $8.8 billion in short-term Revenue
Anticipation Notes.

             National Pollutant Discharge Elimination System
                                           Update
The MVCAC Ad Hoc Committee has been negotiating an Adulticide/Larvicide NPDES permit
(Permit) for mosquito control with the State Water Resources Control Board (SWRCB). As you
know this permit will include both larviciding and adulticiding operations. It also lays out the
monitoring plan for the life of the first permit. The outcomes from the monitoring plan will
dictate the future permit requirements. The SWRCB has acknowledge that the MVCAC will
arrange a coalition to provide statewide monitoring under one permit and be responsible for
reporting to the SWRCB. The permit is likely to provide for individual discharger monitoring as
an option. Local agencies will be allowed to decide if they want to join the MVCAC Coalition or
do their own monitoring. The permit should be available by April 2011.
                                            Section

                                              7




           New Business




COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT
                       Coachella Valley Mosquito and Vector Control District
                                                 Board of Trustees Meeting
                                                             May 11, 2010



Agenda Item: New Business
Discussion and/or approval of Resolution 2010-10 regarding amending the District’s Policy for
Annual Research Funding – Jeremy Wittie, MS, Scientific Operations Manager

Background:
Currently the California Mosquito and Vector Control (CMVCA) Research Foundation only
funds direct research costs for projects associated with the UC system. The District would like to
extend our current Research Funding policy to include only funding direct research costs to all
accredited academic institutions. This will ensure that funding is utilized solely for continual
improvement in District operations and surveillance through fundamental and applied vector
ecology and vector control research.

Staff Recommendation:
Staff recommends that the Board of Trustees adopts the resolution regarding amending the
District’s Policy for Annual Research Funding.
                              RESOLUTION NO. 2010-10

       A RESOLUTION OF THE BOARD OF TRUSTEES OF THE
       COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL
       DISTRICT AMENDING THE RESEARCH FUNDING POLICY

       WHEREAS, the Board of Trustees of the District (the “Board”) is authorized to
fund regional research institutions to improve the District's surveillance and Integrated
Pest Management programs; and

      WHEREAS, on May 9, 2010, the Board adopted Resolution No. 2010-04 which
adopted the District Policy and Procedure for Funding Research (the "Policy"); and

       WHEREAS, pursuant to said Policy, the District funds research through the
California Mosquito and Vector Control Association (“CMVCA”) Research Foundation
(the "Foundation"); and

       WHEREAS, the Board desires to amend said Policy to specifically provide that
grant monies provided by the District and administered by the Foundation via a CMVCA
Research Foundation Grant Agreement shall be used for the sole purpose of research
and shall not be applied to cover indirect or overhead expenses in any way.

     NOW, THEREFORE, THE BOARD OF TRUSTEES OF THE COACHELLA
VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT DOES HEREBY
RESOLVE AS FOLLOWS:

       Section 1.    Recitals.

       The recitals set forth above are true and correct.

       Section 2.    Amended Policy.

       The Board of Trustees hereby approves the amendment of the Policy Statement
of the District Policy and Procedure for Funding Research (the "Policy") as follows:

          The District will then enter into a CMVCA Research Foundation Grant
           Agreement for each District approved research proposal. Said Agreement
           shall include a provision which expressly provides that grant proceeds shall
           be used solely for the purpose of research and shall not be used to cover
           indirect or overhead expenses in any way.

       Section 3.   Severability.

       The Board of Trustees declares that, should any provision, section, paragraph,
sentence or word of this Resolution be rendered or declared invalid by any final court
action in a court of competent jurisdiction or by reason of any preemptive legislation, the

                                                                                         1
remaining provisions, sections, paragraphs, sentences or words of this Resolution as
hereby adopted shall remain in full force and effect.

      Section 4.    Repeal of Conflicting Provisions.

      All the provisions of any resolution or policy heretofore adopted by the District or
the Board of Trustees that are in conflict with the provisions of this Resolution are
hereby repealed.

      Section 5.    Effective Date.

      This Resolution shall take effect upon its adoption.

      Section 6.    Certification.

      The Clerk of the Board shall certify as to the adoption of this Resolution and shall
cause the same to be processed in the manner required by law.

      PASSED, ADOPTED AND APPROVED, this 11th day of May, 2010.



                           __________________________________________
                           Bruce Underwood, Dr. P.H., President, Board of Trustees
                           Coachella Valley Mosquito & Vector Control District


                           ATTEST:


                           _______________________________________________
                           Gary Howell, Secretary/Treasurer, Board of Trustees
                           Coachella Valley Mosquito & Vector Control District




                                                                                        2
                         Coachella Valley Mosquito and Vector Control District
                                                   Board of Trustees Meeting
                                                               May 11, 2010



Agenda Item: New Business
Discussion and/or approval to purchase one (1) 2010 Polaris Ranger 700 HD Quad ATV from
Chaparral Motorsports equipped with Mattrack Litefoot track conversion system in an amount
not to exceed $25,000 from Fund #8415.13.500 – Field Operations Equipment Capital Outlay –
Rodney Chamberlain, Field Supervisor

Background:
A similar unit was purchased in October 2009, operationally the use of this is considered
successful. The agricultural areas, as well as every mosquito breeding habitat that has water no
deeper than 2 ft is suitable for Quad ATV type of vehicle. All off-road vehicles are fitted for
liquid/and dry formulation of the mosquito control product and are an essential tool helping the
field staff to address large acreage at times when mosquito breeding is distributed throughout the
Valley. The use of this vehicle provides more timely application to breeding habitats addressing
areas that are normally only accessible on foot.

Needs Assessment:
       Operational: To keep mosquito abundance under the control in rural areas and address
        large acreage within the shorter time.
       Safety: The District staff has difficulty to walk aquatic environments with substantial
        submerged vegetation and uneven terrain with the equipment on their backs (50 lbs+).
        This kind of work has a potential to increase the most common injuries in the District,
        “sprain and strain.” To reduce safety issue for our staff, the purchase of a Mattrack track
        equipped Ranger is considered by the Operations Department.

The purchase of this vehicle is to assist operations in severe and rigorous environments; it will
enhance the District’s ability and timeliness in controlling mosquito breeding with minimal loss
of time. This unit can handle the equipment and weight requirements needed to support field
operations. The District issued Invitation to Bid which opened on May 3, 2010. Two bids were
received for the Polaris and two bids were received for the Mattracks.

Results - One 2010 Polaris Ranger Bid # 2010-07

                        BID PROPOSED BY                         PROPOSED COST OF
                                                            ITEMS / SERVICES PER MONTH
        Pacific Motorsports                                         $14,109.35

        Chaparral Motorsports                                       $13,948.00
Results Set of Mattracks Lite Foot Bid # 2010-08

                         BID PROPOSED BY                    PROPOSED COST OF
                                                        ITEMS / SERVICES PER MONTH
        Diablo Motorsports                                       $9,284.33

       Mattracks                                                 $8,369.30
Staff Recommendation:
Approval to purchase one (1) 2010 Polaris Ranger 700 HD Quad ATV from Chaparral
Motorsports equipped with Mattrack Litefoot track conversion system in an amount not to
exceed $25,000 from Fund #8415.13.500 – Field Operations Equipment Capital Outlay

Fiscal Impact:
Funds available from budget line item #8415.13.500, Field Operations Equipment Capital Outlay
are $69,771 which is 77% of the budgeted amount for this line item. This expenditure is
approximately 36% of the proposed balance.
                       Coachella Valley Mosquito and Vector Control District
                                                 Board of Trustees Meeting
                                                             May 11, 2010



Agenda Item: New Business
Discussion and/or approval to conduct an aerial reconnaissance of the urban areas of the
Coachella Valley for backyard neglected pools and water features, in the amount not to exceed
$24,500.00 from, Fund # 7575.01.500 (Aerial Surveillance), by Aerial Services.– Rodney
Chamberlain, Field Supervisor

Background:
Abandoned and poorly maintained swimming pools continue to be a problem for urban mosquito
breeding in many areas of the Coachella Valley. Too often, these mosquito breeding sources
aren’t discovered until neighbors call the District complaining about mosquitoes. In the past, the
District has taken a proactive approach to this problem and contracted aerial reconnaissance of
the cities of the Coachella Valley. The aerial reconnaissance will involve multiple grid flight
patterns over each city of the Coachella Valley and portions of the Salton Sea shoreline from
Avenue 86 to south of Parkside Drive near the state park campground. High resolution digital
photographs and GPS coordinates will be taken of all suspect pools or water features. The
contractor, Aerial Services, who has been used for this purpose in the past 4 aerial flights, will
provide to the District photographs, GPS coordinates, and vicinity maps of each location on CD.
The flyover is planned for late May or early June, 2010.

Need Assessment:
The last neglected pool survey was done on November 17, 2009 and yielded a net new pool
count of 726 pools that required individual inspection by the field technician staff. This is over
twice the typical number of new neglected pools found during pervious surveys. With increasing
foreclosures since this last flight and a wet winter, this number may be increasing further.

Staff Recommendation:
Approval for conducting an aerial reconnaissance of urban backyard neglected pools and water
features mosquito breeding sources in an amount not to exceed $24,500.00

Fiscal Impact:
This item has been budgeted and funds are available in Fund #7575.01.500 – Aerial
Surveillance. The current mosquito budget balance for line item 7850.1.500 is $48,311.00. This
request represents 51 % percent of the remaining balance.
                      Coachella Valley Mosquito and Vector Control District
                                                Board of Trustees Meeting
                                                            May 11, 2010



Agenda Topic: New Business
Discussion and/or approval to go out to bid to purchase control products from the lowest
responsible bidder in the amount not to exceed $150,000.00 to control mosquitoes. Funding for
purchase from line item #7800.01.500, Field Operations Control Products – Rod Chamberlain,
Field Supervisor

Background:
The purchase of control products for the mosquito control program is needed for control work in
the summer of 2010. The listed control products are needed to replenish inventories to control
mosquito breeding during June and the third quarter of 2010.

      Product           Program      Amount         Acres       CS/Bags          Cost

Agnique MMF             Mosquito      550 gals        550          110      $21,200.00
Altosid Briquettes      Mosquito     1600 units       NA             4      $1,760.00
Altosid Pellets         Mosquito     3168 lbs.        396           72      $86,300.00
Altosid XR Ingots       Mosquito     1760 units       NA            8       $5,620.00
Vectobac WDG            Mosquito     72 lbs.          103            3      $2,510.00
Vectobac G              Mosquito     3000 lbs.        300           75      $6,600.00
Vectolex CG             Mosquito     800 lbs.          80           20      $4,910.00
Vectolex WDG            Mosquito     96 lbs.           64            4      $4,820.00
Price Contingency                    3%                                     $4020.00
CA. Sales Tax                        8.75%                                  $12,060.00
TOTAL                                                                          $150.000


PRODUCT                CURRENT          PROPOSED              PESTICIDE        INVENTORY
                      INVENTORY         PURCHASE                USAGE           BY 9/1/2010
Agnique MMF           191.1 gals       550 Gals             563.3 gals           177.8 gals
Altosid Briquettes    6750 units       1600 units           8193 units           157 units
Altosid Pellets       958 lbs.         3168 lbs.            3051 lbs.             1075 lbs.
Altosid XR Ingots     5940 units       1760 units           4589 units           3112 units
VectoBac WDG          254.0 lbs.       72 lbs.              265.5 lbs.            60.5 lbs.
VectoBac G            6428 lbs.        3000 lbs.            9032 lbs             397.0 lbs.
VectoLex CG           3360 lbs.        800 lbs.             3822 lbs.              338 lbs.
VectoLex WDG          231.0 lbs.       96 lbs.              305.7 lbs             21.3 lbs.
Need Assessment:
      Operational: Control products will be used to control mosquitoes in neglected pools,
       Salton Sea marshes, duck clubs, and residential and agricultural areas during the summer
       of 2010.

      Pesticide Inventory Replenishment: The estimated chemical product amounts for this
       purchase are derived from an analysis of the highest monthly use of an individual product
       by district personnel from January 2007 to December 2009. Using the April 1, 2010
       standing inventory, the maximum potential product usage for quarter 2 is deducted to
       predict the standing inventory on June 30, 2010. Purchase of additional product is then
       entered to ensure that sufficient inventory is replaced to provide an excess at the end of
       the following quarter. The product cost is then calculated and summed to provide to a
       total cost to the district for this purchase.

       BVA 2 larvicide oil is being phased out by CVMVCD due to its probable excessive
       monitoring requirements under an NPDES permit. It will be replaced by Agnique MMF
       at a 1/3, (Agnique/BVA) use rate.

      To Protect Public Health: The District Operations Department is charged with the
       responsibility of maintaining minimal mosquito abundance, through the use of an
       integrated pest management program, which includes the use of control products to
       accomplish that task.

Staff Recommendation:
The Operations Department is requesting Board approval to purchase control products for
mosquito control for summer operations, in the amount not to exceed $150,000.00.

Fiscal Impact:
The funds available from budget line item 7800.01.500, Field Operations Control Product line
item balance is currently at $421,202.67. This purchase represents approximately 35.6% of the
available remaining balance from that line item for the fiscal 2009-2010 budget.
                       Coachella Valley Mosquito and Vector Control District
                                                 Board of Trustees Meeting
                                                             May 11, 2010


                                                                    _____________________

Agenda Item: New Business
Discussion and/or approval to contract with Asphalt MD’s for asphalt crack and slurry sealing of
all driveways and parking areas at the District headquarters in an amount not to exceed $20,000
from Fund #8487.11.800, Facility and Repairs. - Byron Jessie, Fleet/Facilities Supervisor

Background:
Due to traffic loading and weathering the asphalt driveway and parking areas at the District
headquarters is in need of crack and slurry sealing. A majority of the cracks are less than ¼”
inch wide however, there is approximately 3200 lineal feet of cracks that are wider and will
require sealing prior to the slurry. In addition, there are five small areas (approximately 322
square feet) that need to be completely removed and replaced due to the instability of the sub-
base.

The slurry and crack seal is applied in liquid form and dries in approximately four hours
depending on temperature and humidity. The work will be done on a weekend to minimize
disruptions with the exception of the removal areas. These areas, due to the lack of available
asphalt during the weekend, will be done late in the afternoon on the Friday prior.

Specifications and bid documents were prepared and advertised as required in the local
newspaper as well as being directly sent to individual contractors. On May 3rd staff received a
total of 5 bids and they break down as follows:

                      BID PROPOSED BY                         PROPOSED COST OF
                                                          ITEMS / SERVICES PER MONTH
       Asphalt MD’s                                               $17,609.00

       S-2 Sealing & Striping                                     $19,888.00

       G & L Gayler Construction                                  $22,858.00

       Z & L Paving                                               $22,942.40

       Golden Valley Construction                                 $35,351.86
Reference and license checks were done on Asphalt MD’s and it was found to be a reputable
company that has performed similar work in a satisfactory and professional manner.
Staff Recommendation:
Contract with Asphalt MD’s in an amount not to exceed $20,000 for the above work.

Fiscal Impact:
Funds are available from the Facilities and Repairs line item and the District has budgeted
$120,000 for the project. The contract amount is for $17,609 and encompasses 15% of the
budget.
                        Coachella Valley Mosquito and Vector Control District
                                                  Board of Trustees Meeting
                                                              May 11, 2010



Agenda Topic: New Business
Discussion and/or approval for General Manager Branka B. Lothrop, PhD to sign a service
provider agreement with Businessone, Ltd. Co. to provide utility auditing services for the District
–David I’Anson, Finance Manager

Background:
At the March 9, 2010 Meeting, the Board of Trustees directed staff to put out a request for
proposals for an auditor to audit the District’s utility bills. The request for proposals was
advertised and the District received one bid from Businessone, Ltd. Co. Businessone, Ltd. Co.
has provided audits for other public entities, such as cities, townships, school districts, and
universities. The audit will be performed within 6-8 weeks and the District will be presented with
a report detailing any errors discovered and a list of potential cost saving recommendations.

Staff Recommendation:
Approve service provider agreement with Businessone, Ltd. Co.

Fiscal Impact:
Businessone, Ltd. Co. charges thirty percent (30%) of any refund and/or credit received by the
District as a result of the audit of current and past billings, and thirty percent (30%) of the total
monthly cost reduction resulting from any District adoption of any cost saving recommendations
presented to the District after Businessone, Ltd. Co.’s audit.
                       Coachella Valley Mosquito and Vector Control District
                                                 Board of Trustees Meeting
                                                             May 11, 2010



Agenda Topic: New Business
Discussion and/or Approval of Resolution 2010-11, Action on Issue Pertaining to Monthly
Trustee Stipends - Branka B. Lothrop, Ph.D., General Manager and Steven B. Quintanilla,
General Counsel.

Background:
The District's Travel and Expense Policy ("Policy") provides that each District Trustee shall be
provided an allowance and payment of a sum not to exceed One Hundred Dollars ($100) per
month for expenses incurred while on official District business.

It has been District’s practice to withhold payment of the allowance if a Trustee misses a
monthly regular Board meeting, despite the fact that the Policy does not address the issue of
missed Board meetings.

Purpose:
Since it is conceivable that a Trustee who missed a monthly Board meeting has engaged in other
business that is beneficial to the District during that payment period, we recommend the Board
consider amending the Policy to provide specific grounds pursuant to which a Trustee would not
be eligible to receive the $100 monthly expense payment. We have proposed for the Board's
consideration a provision which provides that Trustees shall not be entitled to receive monthly
$100 payment for costs and expenses only if the Trustee fails to attend a regularly scheduled
monthly Board meeting without an “excused absence” approved by the Board.

Additionally, Section 1.0 of the Policy currently defines official business to include regular and
special Board meetings and advisory and committee meetings, negotiation sessions, depositions,
meetings with consultants and other professionals for the purpose of conducting District business
and other official business related to the Trustee's service on the Board. We recommend the
Policy to clarify that official business includes preparation for as well as attendance at such
meetings, sessions and depositions.

Lastly, if the Board determines to amend the Policy and specify the grounds for which a Trustee
will not be eligible to receive the $100 monthly expense, we urge the Board to consider
reimbursement to any Trustee currently serving on the Board who did not received his or her
$100 monthly expense payment who would have been eligible to receive such payment under the
newly adopted policy, in effect, making the policy amendment retroactive.




                                                1
Staff Recommendations:
1.     That the Board approve the proposed Resolution that amends the Travel and Expense
Policy to provide that a Trustee shall not be entitled to receive monthly payment for costs and
expenses if the Trustee fails to attend a regularly scheduled monthly Board meeting without an
"excused absence" approved by the Board, and that amends the Policy's definition of "official
business" to include Trustee preparation for as well as the attendance of District meetings,
sessions, depositions and other official functions.

2.     That the Board determine whether to order the reimbursement of any monthly expense
payments withheld from any Trustee currently serving on the Board who did not received his or
her $100 monthly expense payment but would have been eligible to receive such payment under
the newly adopted policy.

Fiscal Impact:
The cost to the District to reimburse Trustees from whom payment has been withheld for missed
meetings will be provided at the meeting.




                                              2
                                RESOLUTION NO. 2010-11

      A RESOLUTION OF THE BOARD OF TRUSTEES OF THE
      COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL
      DISTRICT AMENDING THE TRAVEL AND EXPENSE POLICY FOR
      THE BOARD OF TRUSTEES

        WHEREAS, the District's adopted Travel and Expense Policy for the Board of
Trustees provides that, pursuant to Health and Safety Code Section 2030(b), each
District Trustee may be provided an allowance and payment of a sum not to exceed one
hundred dollars ($100) per month for expenses incurred while on official business; and

       WHEREAS, it has been District’s practice to withhold payment of the allowance if
a Trustee misses a monthly regular Board meeting, despite the fact that the Policy does
not address the issue of missed regular Board meetings and does not specifically
provide for the withholding of payment in the event of a missed regular Board meeting;
and

      WHEREAS, the definition of "official business" set forth in the Travel and
Expense Policy fails to take into consideration Trustees' preparation for as well as the
attendance of official meetings and other District functions.

     NOW, THEREFORE, THE BOARD OF TRUSTEES OF THE COACHELLA
VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT DOES HEREBY
RESOLVE AS FOLLOWS:

      Section 1.    Recitals.

      The recitals set forth above are true and correct.

      Section 2.    Amendment of Policy.

       The Board of Trustees hereby approves the amendment of Section 1.0 of the
Travel and Expense Policy for the Board of Trustees as follows:

      Section 1.0. Trustees’ Payment for Expenses While on Official Business.
      As authorized by Health and Safety Code section 2030 and District Resolution
      No. 2010-02 (“Resolution”), in lieu of reimbursing Trustees for itemized actual
      and necessary expenses incurred while on official business, each Trustee shall
      receive a payment in the amount of $100 per month for costs and expenses
      incurred while on official business.

          1.1 For purposes of this section, Official Trustee business shall include the
          following:

               A.   Preparing for and attending Regular Board meetings;



                                            1
               B.   Preparing for and attending Special Board meetings;
               C.   Preparing for and attending advisory or committee meetings;
               D.   Preparing for and attending negotiation sessions;
               E.   Preparing for and attending depositions;
               F.   Preparing for and attending meetings with District consultants,
                    engineers, or other professionals for the purpose of conducting
                    District business or potential business; and/or
               G.   Participating in other official business related to the Trustee’s
                    service on the Board that is not subject to the reimbursement
                    provisions in Section 2.0 below but is otherwise approved by the
                    Board.

          1.2 On the basis of the findings made in the Resolution adopting this Policy,
          this $100 payment is deemed a reasonable estimate of actual and necessary
          expenses incurred while on official business and this Section 1.0 shall be
          considered the written policy for such expenses as required by Government
          Code section 53232.2(b).

          1.3 Trustees shall not be entitled to receive monthly $100 payment for costs
          and expenses if the Trustee fails to attend a regularly scheduled Board
          meeting, unless an “excused absence” is approved by the Board.

       Section 3.   Reimbursement.

       The Board of Trustees orders the reimbursement of any monthly expense
payments withheld from any Trustee currently serving on the Board who did not
received his or her $100 monthly expense payment, due to a missed regular Board
meeting, and who would have been eligible to receive such payment under the newly
adopted policy.

       Section 4.   Severability.

       The Board of Trustees declares that, should any provision, section, paragraph,
sentence or word of this Resolution be rendered or declared invalid by any final court
action in a court of competent jurisdiction or by reason of any preemptive legislation, the
remaining provisions, sections, paragraphs, sentences or words of this Resolution as
hereby adopted shall remain in full force and effect.

       Section 5.   Repeal of Conflicting Provisions.

      All the provisions of any resolution or policy heretofore adopted by the District or
the Board of Trustees that are in conflict with the provisions of this Resolution are
hereby repealed.

       Section 6. Effective Date.
       This Resolution shall take effect upon its adoption.



                                            2
      Section 7.    Certification.

      The Clerk of the Board shall certify as to the adoption of this Resolution and shall
cause the same to be processed in the manner required by law.

      PASSED, ADOPTED AND APPROVED, this 11th day of May, 2010.



                           __________________________________________
                           Bruce Underwood, Dr. P.H., President, Board of Trustees
                           Coachella Valley Mosquito & Vector Control District


                           ATTEST:


                           _______________________________________________
                           Gary Howell, Secretary/Treasurer, Board of Trustees
                           Coachella Valley Mosquito & Vector Control District




                                            3

				
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