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HR
State of Alaska
Divisions of Personnel
and Labor Relations
FY 07 - Issue 06
Update
December16, 2006
HR......Passionate about your success.
In This Issue: a minimum of two weeks notice must be Services group. Please contact Shannon
provided. for Workplace Alaska posting requests,
* From the Director 3. Reapply for a state position. Appoint- Employment Center and Intern hire approv-
* Retiree Rehire Program Sunset Dates ment of an individual to the classified als. You may contact Shannon via e-mail:
* Hiring and Separation Packets for PX/EX service who will apply for a PERS waiver shannon_conger@admin.state.ak.us or
Employees will be considered if the following condi- (907) 465-5807.
* Employee Services Staff Update tions are met:
* W-2s •a 30 day competitive recruitment period Susan Wells will continue to serve as the
* Family and Medical Leave FAQ Revision was conducted; primary recruitment contact for the Public
* Admin Management Study Update •fewer than five qualified, available and Protection Services group. You may con-
interested candidates applied for the posi- tact Susan via e-mail: susan_wells@admin.
HR Update tion; and state.ak.us or (907) 465-5739.
Let us Know What You Think •there is no other candidate in the applicant
pool that would be able to successfully per- Health and Social Services Group:
Please let us know what you think of our form the duties of the position after serving We are pleased to announce that Jeff
publication. If you have any suggestions the full probationary period. McClain will serve as the new initial
about how to improve the HR Update or recruitment contact for the Health and
topics you think should be addressed, please Individuals hired under a PERS waiver Social Services group. Please contact Jeff
contact (Inga_Aanrud@admin.state.ak.us). on or after July 1, 2005 are subject to a for Workplace Alaska posting requests,
sunset date of June 30, 2009. Additional Employment Center and Intern hire ap-
From The Director information on the Retiree Rehire Program provals. You may contact Jeff via e-mail:
is available at: http://dop.state.ak.us/ jeffrey_mcclain@admin.state.ak.us or (907)
It is my personal hope and the best wishes 465-3395.
of the Division of Personnel that all State Hiring and Separation
of Alaska employees have a safe, healthy, Packets for PX/EX Kaitlyn Roelle will continue to serve as he
happy holiday season. 2007 promises to be Employees primary recruitment contact for the Health
a year of great potential and exciting en- By Pam Day and Social Services group. You may contact
deavors. We at DOP are looking forward to Kaitlyn via e-mail: kaitlyn_roelle@admin.
working with you again in the new year to The Divisions of Personnel and Labor state.ak.us or (907) 465-1634.
ensure that the workforce of the state meets Relations recently created both hiring and
the needs of your agency and your constitu- separation packets for employees in the Transportation and Public Facilities Ser-
ency/clients/customers. Happy holidays and exempt and partially exempt service. The vices Group:
good wishes for a wonderful New Year to packets are located on the HR forms page We are pleased to announce that Lura
you and yours. under Employee Packets. The packets are Noss will serve as the new initial recruit-
Dianne titled PX/EX Hiring packet and PX/EX ment contact for the Transportation and
Separating. Currently available on the DOP Public Facilities Services group. Please
Retiree Rehire Program home page under Hot Topics is a direct link contact Lura for Workplace Alaska posting
Sunset Dates to the PX/EX hiring packet titled Appoint- requests, Employment Center and Intern
By Nicki Neal ment Packets for Commissioners, Deputy hire approvals. You may contact Lura via e-
Commissioners, Assistant Commissioners, mail: lura_noss@admin.state.ak.us or (907)
The provisions of HB 161 established Directors and Special Assistants. 465-5029.
sunset dates for the employment of retirees
under a PERS waiver. Retirees hired prior to Employee Services Staff Ella Nierra will continue to serve as the pri-
November 3, 2004, who are working under Update mary recruitment contact for the Transpor-
a PERS waiver, must make a choice regard- tation and Public Facilities Services group.
ing the status of their employment. They The Employee Services Recruitment Team You may contact Ella via e-mail: ella_ni-
have three options: is pleased to announce three new staff erra@admin.state.ak.us or (907) 465-8230.
1. Continue employment in their current po- members within our office. They will serve We look forward to serving you in 2007!
sition and discontinue receiving retirement as Human Resource Technician Is in the
payments. Under this option, retirement following service groups. W-2s
payments will cease January 1, 2007.
Public Protection Services Group: Supervisors, please remind your employees
2. Separate from service and continue We are pleased to announce that Shannon that duplicate 2006 W-2s can be requested
receiving retirement payments. In order to Conger will serve as the new initial recruit- through the Employee Call Center at 465-
resign from state service in good standing, ment contact for the Public Protection 3009 after February 1, 2007.
Family and Medical Leave FAQ ment should be directed to your Management for April 2007) will be classified to one of
Revision Services contact. the current job classes. However, once the
By Sherilyn Knight prospective study is completed, the agencies
Administrative Management will have 12 months to either request the
Two revisions were made recently to the Study current position description of record be used
Frequently Asked Questions document for By Keith Murry for reclassification or submit an updated posi-
Family and Medical Leave. Clarification was tion description for reclassification into the
made when an employee is considered to First, a big THANK YOU to everyone who new job classes. At that time, the current job
return to work in connection with the recovery participated in the Panel Presentation and classes will be abolished.
of health/basic life insurance premiums. Employee Interviews during the data gather-
Clarification was also made to indicate that a ing phase of the study. We appreciate your Positions becoming vacant after the study is
light duty assignment applies toward the dura- openness about the work you are doing and implemented must be submitted for classifica-
tion of only the Federal Medical Leave Act all the complicating issues you deal with so tion to the new job classes prior to recruit-
(FMLA), stressed that an employee must not regularly. Over the next few weeks we will be ment.
be coerced to accept a light duty assignment, analyzing all of the information gathered and
and that acceptance of a light duty assignment developing a proposal for the basic frame- We will continue to provide monthly updates
is voluntary. work of the new job classes. on the Administrative study through HR
Update. If you have individual questions that
Health/Basic Life Insurance Premium Re- The analysis will focus on the classification your agency study contact cannot answer,
covery. The recovery of health insurance and factors used in Whole Job Classification: please feel free to contact:
basic life insurance premiums paid during an •The nature, variety, and complexity of the Aimee Olejasz 465-4426
employee’s unpaid family leave absence will work. (General Group, H&SS)
be pursued if the employees fails to return to •The nature of supervision received by the Keith Murry 465-4074
duty upon conclusion of family leave eligibil- incumbent. (DOT/PF, Public Protection Group, Resources
ity unless the employee does not return to •The nature of available guidelines for perfor- Group)
duty due to: continuation, recurrence, or onset mance of the work.
of a documented serious health condition •The initiative and originality required. Advanced Step Placement
which would again qualify for family leave; •The purposes and nature of person-to-person Analysis/Worksheet
or other circumstances beyond their control. work relationships.
An employee who returns to work for at least •The nature and scope of recommendations, The Director of the Divisions of Personnel
30 calendar days is considered to have “re- decisions, commitments, and consequence of and Labor Relations may authorize advance
turned” to work. An employee who transfers error. step placement for positions in the classified
directly from taking FMLA leave to retire- •The nature and extent of supervision exer- service based on the exceptional qualifications
ment, or who retires during the first 30 days cised over the work of other employees. of the candidate and/or recruitment difficul-
after the employee returns to work, is deemed •The qualifications required for performance ties when the scope of recruitment was open
to have returned to work. of the work. to Alaska Residents or All Applicants.
Light Duty Assignments Count Toward To develop the class structure we will evalu- Advanced step placement is an exception to
FMLA. A light duty assignment which ate and compare the features of the work. We the normal starting rate of pay and must be
complies with the necessary restrictions and then sort the work into sets in which every approved by the Director of Personnel and
accommodations imposed by the employee’s position performing that work should be Labor Relations prior to the effective date of
qualifying health care provider counts toward treated the same for personnel administration. appointment.
the duration of the FMLA entitlement. Light From these sets we will construct job classes
duty is defined as a temporary modification and class series using the standard tests of The Division of Personnel has revised the
or elimination of one or more of the essential similarity. (For more on the tests of similarity, “Advanced Step Placement Analysis/Work-
function(s) of a position and is considered see next month’s HR Update.) sheet” to help hiring managers determine if
to be an absence from regular duties. An the applicant and recruitment meet the criteria
employee must not be coerced to accept a We have received questions regarding pro- for requesting an advanced step placement.
light duty assignment. Acceptance of a light cessing position descriptions for the positions The worksheet now combines the instruc-
duty assignment by an employee is volun- within the Administrative Management Study. tions along with the analysis. It is strongly
tary. Light duty assignments are at the sole One of the goals of this new pilot prospective encouraged that the completed worksheet be
discretion of the appointing authority. When class study method is to minimize the disrup- submitted to your recruitment contact in the
assigned to light duty, an employee’s PCN tion to personnel administration processes Division of Personnel as part of the approval
and job classification remain the same; they normally imposed by the regular class study to hire packet.
are simply assigned to work in a reduced method. In the new pilot prospective study
capacity. The Conditional Family Leave Noti- method a position description may be created The revised worksheet is available on the
fication form may be used to notify Technical or revised whenever necessary. Division of Personnel web site at: http://dop.
Services of the assignment and acceptance of state.ak.us/index.php?id=164.
light duty. Questions regarding applying light Position descriptions submitted prior to the
duty toward an employee’s FMLA entitle- implementation of this study (scheduled
The Alaska Department of Administration complies with Title II of the 1990 Americans with Disabilities Act. This publication is available
in alternative communication formats upon request. To make necessary arrangements, contact the Statewide Planning and Research for the
Division of Personnel and Labor Relations at (907) 465-4434 or the TDD for the hearing impaired at (907) 465-3888.
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