Newsletter_February2011.doc - Lethbridge

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					             Page 1     * President’s Message
                        * Guest Speaker
             Page 2     * Guest Speaker Bio
                        * Meetings and Program Topics
             Page 3     * IAAPeople
                        * New Members
                        * Celebrating Anniversaries
             Page 4     * Nominations Chair Message
             Page 5     * Nominations Chair Message
                        *.WCD Fundraising Event
                        * RTF Fundraising 2011
             Page 6     * Pathways to Excellence
                        * Important Dates
             Page 7     * About IAAP
                        * Important Links
                        * Chapter Directory
             Page 8     * Feature Article – ABC’s of
                         Work Ethics

             Page 9     * Bulletin Board
             Page 10    * Chapter Corner
                        * IAAP Annual Dues
                        * Contact Us

“Walking on Sunshine”
                                                                       The Edge          February 2011 Edition

         President’s February Message
   Isn’t February just a curious little month? There is Groundhog
  Day - will we or won’t we have more winter? Then there is
  Valentine ’s Day – celebrate the one you love, hmm. Then the end
  comes really quickly – only 28 days and we start another month.
   February, thus far, has been a busy month. I have received many,
  many emails from all levels in IAAP dealing with “Tax
  Implications”, the subject that Jayne shared with us at last
  month’s meeting. It began on January 31st with a communication
  from International President Mary Ramsay-Drow in which she
  discussed the practices of some divisions and chapters that could
  jeopardize the tax-exempt status of IAAP, meaning it would no
  longer be non-profit and the entire organization could be subject
  to taxation by the US and Canadian governments. She asked that
  each level in IAAP adjusts their operations accordingly.
   At February’s board meeting, the officers and committee chairs
  examined all the information we had received. We are confident
  in assuring you, the members, that this chapter is complying with
  the necessary regulations. Our practices are open for review by
  any member. If any individual member would like more
  information, I would be glad to discuss this one-on-one.
   Plans are forging ahead for the CDC 2013 bid and the submission
  date is fast approaching. The chapter has been successful in
  receiving some great letters of support, including the City of
   Mary-Lyn and Carmen and their committee for the 2011 APW
  seminar and vendor showcase are busy finalizing the details
  which promises to be another exciting event. If you as members
  know of another administrative professional who would enjoy the
                                                                        Guest Speaker – Emma Lenz
  seminar, ask for their email and pass it along to the committee to
  be included in the invitation that will soon be sent.
                                                                         Palliser Regional Schools
   I hope each of you have a great month and are looking forward
  to spring as much as I am. I’ll see you on February 16th.
                                                            Sheila            PowerPoint
The Edge                                                                                                                  Page 2

                                           PowerPoint with Emma Lenz
Born and raised in the Coalhurst area I    Videography, Photography, Children’s             In my spare time I started training for
received my education in Coalhurst.        Literature, Daily Physical Activity, CALM,       running marathons. I have run 5 half-
Upon graduating from Coalhurst High        First Aid, Workplace Safety, and the list        marathons and ran my first marathon at
School in 1986, I continued my             goes on. My second beautiful daughter,           age 41. At 42 I ran my first (and likely
education at the University of             Amanda, is a grade 11 student at CHS. We         only) ultra-marathon. I continue to
Lethbridge to become a teacher.            still live in the Coalhurst area.                preserve memories with Heritage Makers
Completing my Bachelor of Education                                                         and enjoy helping others do the same.
with a major in French and a minor in      I got my first camera for my 12th birthday
English I started my teaching career       and have been taking photos since. I
with Palliser Regional Schools at R.I.     received my first video camera after the
Baker School in Coaldale, teaching         birth of our first daughter Sarah and since
grade 3, 7, 8 and 9 French, Health and     then there has been no stopping me. My
Drama. After 3 years, an engagement        passion for preserving memories has
and wedding to Lorne Lenz and the          lead me into teaching videography,
birth of our first beautiful daughter      photography and other option courses                    The future depends on
Sarah, I requested a half time position    that require students to create projects to
and was transferred to Coalhurst High      show to others. A lot of what I have                    what we do in the
School, where I am still teaching and
have taught everything from Health to
                                           learned about PowerPoint has been
                                           through trial and error, as have many of
Legal Studies,                             my other teaching options.                                            Mahatma Gandhi

                                      Meetings and Programming
                                                                        TOPIC                                   SPEAKER
                                                                                                                 Gillian Nish,
 Sept. 1, 2010            Sept. 15, 2010                          Conference Planning
                                                                                                                Execuserv Plus
                                                                                                                 Jayne Clark
 Oct. 6, 2010              Oct. 20, 2010                      Leadership and Succession
                                                                                                               Pres. Elect WCD
                                                                                                                 Dick Larsen
                         Nov. 17, 2010                                                                 Community Development Officer
 Nov. 3, 2010                                          “Show Me the Money – What Works Best”
                    Member Recruitment Night                                                            Alberta Culture & Community
                                                         Waging War: An Introduction to Interest                Peter Portlock
 Dec. 1, 2010              Dec. 15, 2010
                                                              Based Dispute Resolution                     Executive Director, LFS
                                                                                                               Kathy Wolansky
 Jan. 5, 2011              Jan. 19, 2010                                 FOIP
                                                                                                              City of Lethbridge
                                                                                                                 Emma Lenz
 Feb. 2, 2011              Feb. 16, 2011                              Power Point
                                                                                                          Palliser Regional Schools
 Mar. 2, 2011            Mar. 23, 2011                    “We’ve got to stop meeting like this”        Dawn Becker, CAP, WCD Pres.
                         Apr. 19, 2011
                                                           From Administrative Assistant to                Dr. Linda Hancock
 Apr. 6, 2011     Admin Professional Event and
                                                             Administrative Professional                  BA, BSW, M.Ed, Psy.D.
                       Vendor Showcase
 May 4, 2011             May 25, 2011                       AGM /ELECTIONS 2010 - 2011
                                May 12 - 14, 2011 Canada Divisions’ Conference – Moncton NB
                                                                                                               Susan Roberts
 June 1, 2011             June 15, 2011                        Effective Social Media Use                       E-Recruiter
                                                                                                             Lethbridge College
                                                                    The Land of “AH’S”                        MaryLyn Beattie
 Sept.7, 2011              Sept. 21,2011
                                                      Storytelling as a Powerful New Business Tool            Sharon O’Reilly
The Edge                                                                                                Page 3

                           IAAPeople: Christine Foxall
My name is Christine Foxall and I                                       Macleod Hospital, Cardston Health
work at Lethbridge Family Services                                      Unit, and Coaldale Health Unit. This
– Immigrant Services as a HOST                                          was great experience and I enjoyed
Program Worker. Before I started                                        my time with AHS very much. While
with IS in 2009 I attended                                              working at the Coaldale Health unit I
Lethbridge College from 2005-                                           got offered a position to be apart of
2007 in the Office Administration                                       Family and Community Support
Program. After I graduated from                                         Services     as      a     temporary
the College I got a position with                                       administrative support for 9 months.
Alberta Health Services working as                                      I loved working with FCSS and
a casual employee from 2007-2009                                        learned a lot. I am very grateful to
at the Lethbridge Train Station.                                        be apart of IAAP and am looking
Working with Alberta Health                                             forward to years of participating in
Services as a casual employee                   ●   ●    ●              the Lethbridge chapter. Thanks for
gave me the opportunity to work          Do not dwell in the past;      the opportunity!
in several different locations such a   do not dream of the future,
Breast Health, Sexual health, Fort      concentrate the mind on the
                                             present moment.
                                                 Buddha                                     Christine Foxall
                                                ●   ●    ●

                                                                      These members joined IAAP:

                                                                         Mary W. – Feb 1988

                                                                  Happy Anniversary!!!
               February 2, 2011
The Edge                                                                                                           Page 4

           A Message from Lethbridge Nominations Chair, MaryLyn Beattie

                                          CALL FOR NOMINATIONS

It is with great delight that I share the duties and responsibilities of the Chapter’s Executive and Chair positions
with you for your consideration. This is an opportunity for you to share your talents, learn new skills and
experience personal growth. Please let your name stand for one of these positions for our upcoming elections in
May. I will be contacting each of you in the next month to see where your interest lies.

                                                                                                        Mary-Lyn Beattie
                                                                                                        Nominations Chair

President - Not only does this show well on your resume, with your efforts in the role you will expose yourself to great
learning and showcase your leadership skills (and that’s just the tip of the iceberg!) As president, you will gain experience
in chairing the BOD and PD meetings, handle correspondence from International and Division and learn to delegate.
Basically you don’t have to ‘do it all’ but be aware of who is doing what, and check in with people from time to time.
President-Elect - the right hand person to the President; this is also a year in-training to assume the role of president.
During your year in this position, you can learn so much about our association and still be able to have time to plan for
your own term. You will take over for the president when she is unable to chair either BOD or PD meetings. This is a year
that you can decide the route you would like to go as President, and thereby work on your goal setting and planning skills.

Vice-President and Programs - the left hand of the President; this position allows you to leave a little bit of yourself with
the organization. You will be contacting guest speakers for the professional development meetings. You will also arrange
volunteers for the inspiration, introduction and thank-you of the guest speakers. In the event that there is not a President-
Elect, you will also provide back-up to the President.

Treasurer - You don’t need to be a CA but, if you can count, you will gain experience working with spreadsheets, budget
preparation, and preparing the books for audit – terrific skills to transfer over to your work place.
Secretary - You will gain experience in taking/writing minutes, how to summarize discussions, what to include, how to
report the meeting, etc. Our minutes are not verbatim which adds to the appeal of summarizing the official operations of
our chapter.
Education Chair (CPS/CAP) – Working on this committee will give you a chance to not only learn and earn your CPS/CAP
designation but you will help others by perhaps organizing a study group. You can also assist in the programming to ensure
the topic is eligible for certification points.
Membership Chair – This is a wonderful opportunity to meet new people and introduce them to the membership – great
time to hone your public speaking skills. You can assist with new member orientation as well.
Newsletter Chair - Do you have a flair for the written word and desktop publishing? Express yourself by sharing the news
of our chapter and association to members through the newsletter. These skills are often sought out by employers and
again will transfer over to your workplace. One word of caution though, you may find yourself as both the editor and
author! But it can be a lot of fun as well as you research articles to include in the newsletter.

Webmaster Chair - If you can use Microsoft word, you can be the webmaster and keep our new webpage current with
innovative topics and chapter updates. How nice to have this on your resume.
The Edge                                                                                                            Page 5
Chapter’s Executive and Chair Positions Continued..

Ways & Means Chair – Assist with the chapter fundraising by hosting PD meeting monthly draws. Maybe you are a little
shy, what a better way to meet chapter members on a one-to–one basis as you sell the tickets.

Facilities Chair – be the liaison between the chapter and the caterer by tracking attendance for Professional Development
meetings and confirming the meal order.

Publicity Chair – keep the community informed about IAAP by posting our monthly meetings in the newspaper and
assisting with advertising for special events.

Bylaws and Standing Rules Chair – learn more about the governance of IAAP and the guidelines for the operation our

                   Western Canada Division 2011 Fundraising Event
With the New Year comes the annual WCD fundraiser – your chance to win a new Dell laptop complete with
Microsoft Office 2010. Tickets are $3.00 each OR 2 for $5.00 and will be available from Sheila or Jayne Clark,
WCD President-elect.
The Early Bird prizes are 4 - $50.00 Visa gift cards for tickets purchased before March 15, 2011. To qualify for the
early bird prizes, the sold tickets must reach WCD Treasurer, Veronique Mantha before the deadline. Sheila will
forward any tickets sold on your behalf.
The tickets will also be sold during 2011 CDC in Moncton. The winning ticket will be selected on the last day of
CDC and the winner does not have to be present but it is exciting when they are.
This fundraiser helps to ensure the stability of the Division’s operating budget which provides financial support for
the Division officers to attend CDC, EFAM, to provide leadership development and training opportunities to the
WCD chapters and members and to offer financial assistance to chapters promoting division initiatives such as
member recruitment events. Let’s help them to help us in 2011.

   Two wonderful opportunities for only IAAP members within the Canada District to support the work of the RTF
         A 2-night-stay for two at any Delta Hotel or Resort in Canada, valued at $300.00 which can be used at
           CDC 2011 in Moncton. Tickets are $5.00 each or 3 for $10.00. The draw will be made by Lina Veglia on
           April 27, 2011, APW Day. “The raffles are only open to IAAP members within the Canada District”.
         For the CDC fundraiser – a Blackberry®Torch 9800, donated by Research in Motion. Tickets are $10.00
           each or 3 for $20.00. The draw will be made on the final day of CDC in Moncton. Winner does not have
           to be present.
   Tickets for the Delta Hotel prize can be purchased from Sheila until March 31st.
   Tickets for the Blackberry®Torch 9800 can be purchased from Sheila until May 10th.
   RTFs mission is to provide housing assistance for IAAP administrative professionals, age 55 and older, who are
   in need. Your generosity provides financial assistance toward housing costs for any retired admin living in a
   retirement community and meeting the housing assistance criteria.
The Edge                                                                                          Page 6
                                             Pathways to Excellence – are you on target?

                        With just five months left in the 2010-2011 Chapter of Excellence program and the
                        chapter has achieved 13 out of the 19 points needed for Chapter of Excellence. Our
                        required goal is 14 which is very achievable by June 30, 2011.

                        How are you doing as an individual towards achieving your Member of Excellence
                        for 2010-2011? Are you keeping track of the criteria on the worksheet that you
                        received in September?

Share your success with any member of the board so we can applaud you in your efforts. And
    You need only 8 points to succeed
    Keep your documents relating to Member of Excellence for one year in case of an audit
    Apply on-line any time before June 30, 2011 at

The Pathways to Excellence program is one of personal commitment, pride in accomplishments and
dedication as an IAAP member and as a Chapter member. Follow this simple guideline: look at what you
have accomplished so far, look at what areas you can become involved in and aim for those to be
achieved. Print your personal worksheet, fill it in and see where you are today and aim for the items
remaining, challenging yourself to achieve them by June 2011. You too can become a Member of

 Pathways To Excellence                                                     The future belongs to
 The IAAP Pathways to Excellence Recognition Program is                   those who believe in the
 designed to raise your value as a career-minded administrative            beauty of their dreams.
 professional by becoming a Member of Excellence, a Chapter of
 Excellence, or a Division of Excellence.                                    Eleanor Roosevelt
 The program is based on ten principles, each a fundamental part
 of what it means to be EXCELLENT at what you do:
                                                                         Important Dates:
 Education and Training
 Fiscal Responsibility
 Leadership Development Roles                                         Certified Administrative
 Marketing/Research/Community Outreach                                 Professional Exams:
 Programs and Participation
 Recruitment and Retention                                                 CPS /CAP-OM
 Strategic Planning
 A Member of Excellence commits to being active and involved           Registration Deadline:
 in the association.
 A Chapter of Excellence pledges to be a resource for its               February 15th 2011
 members and to maximize the value of IAAP membership.
 A Division of Excellence commits to helping its members and
 chapters to succeed.                                                 Exams: May 6 & 7, 2011
The Edge                                                                                                                     Page 7



 Enhancing the success of career-minded administrative professionals by providing opportunities for growth through
 education, community building and leadership development.


 Integrity: We demonstrate this cornerstone of our profession through honesty, accountability and high ethical standards.

 Respect: We create respect within our profession and association through listening, understanding and acknowledging
 member feedback.

 Adaptability: We ensure the success of our association by embracing positive change and by nurturing diversity,
 creativity and visionary thinking.

 Communication: We cultivate and maintain excellence by remaining approachable at all levels, communicating openly
 and building strong relationships.

 Commitment: We are steadfast in our goals to develop learning opportunities for career-minded administrative
 professionals and to strengthen efficiency and effectiveness.

                                                                               Lethbridge Chapter Directory
                                                                               President – Sheila Finlay (
 Pathways to Excellence 2010-2011 Member of Excellence                         President Elect – Tamara Sudar
                                                                               Vice President – Rosie Roth CPS
                                                                               Treasurer – Tanya Purdy-Fischer
 Membership                                                       Secretary – Loretta Nobert

 Lethbridge Website                                                            Bylaws & Standing Rules – Beulah Sinclair CPS
                                                                               Membership – Petrina Hobbs (
 WCD Website                                                           Ways & Means – Lexie Rogers
 International Website                                                         Facilities – Tanya Purdy-Fischer; Mary Lyn Beattie
                                                                               CPS Education – Susan Connolly CPS/CAP

                                                                               Newsletter – Sharon O’Reilly

                                                                               Webmaster – Mary Lyn Beattie

                                                                               Publicity – Carmen Hellawell

                                                                               Historian – Mary Wood
The Edge                                                                                                                     Page 8

                                          The ABC’s of Work Ethics

Ask any employer to list the characteristics they look for in an employee, and you'll invariably find that above
education and experience, good business ethics always tops the list.
Business ethics, sometimes also referred to as corporate ethics, refers to the value that someone holds for hard
work, and for the satisfaction that work brings them. Having good business ethic means you work hard and are
darn proud of it. Simple enough to come by, or so one might think.
Everyone’s encountered at least one shining example of poor work ethic: the person who always comes to work
late, contributes little, complains to no end, and usually ends up losing their job. Such incidents are not isolated, or
rare: recently the US Department of Labor estimated that poor work ethic accounts for 80 percent of all job losses.
Business ethics are not exclusive to specific business types. No matter your location or area of expertise, whether
you’re advancing the corporate ladder in a Seattle law firm or scouring the online classifieds for Philadelphia jobs
with an emphasis on green technology, the importance of staying well versed in the principles of business ethics
cannot be overstated.

The ABC’s of Work Ethics:

      Attendance – Being there is the first step to proving your reliability.
      Attitude – Positivity is infectious. An employee with a positive attitude is twice as valuable as one without
      Appearance – Taking pride in yourself reflects positively on you, and your employer.
      Character – Honesty and initiative may be rare these days, but they don’t have to be.
      Communication Skills – If you can’t let people know exactly what you want, you’ll never get it.
      Cooperation – Nothing is ever accomplished if everyone pulls in different directions.
      Organizational Skills – Nothing is more important to getting the job done on time.
      Productivity – Elbert Hubbard said “If you work for a man, in heaven’s name work for him!” Words to live
       and work by.
      Respect – You get what you give. Respect is self-perpetuating, and nothing feels better when it comes back
      Teamwork – “Individually, we are one drop. Together, we are an ocean.” (Ryunosuke Satoro)

   The ethics outlined above are pieces of an interlocking jigsaw puzzle that lay out the requirements inherent in
   any career. The administrative assistant job description may differ vastly from that of a short-order cook, but
   the common element for success in either is the same.

The Edge                                                                                                          Page 9

                      The Knights of Columbus Council #1490 Hall located at 125-13 Street North is
available to rent for Christmas parties, birthdays, anniversaries, weddings and family reunions. The hall is
air conditioned, has a kitchen available and is able to accommodate up to 100 people.
                        Please contact the hall @ (403) 327-1490 for more information.


Canada Division Director, Sharron Buttler issued an email December 27, 2010 calling for bids for CDC 2013 from all Western
Canada Chapters. The Lethbridge Chapter bid committee is busy with budgets and letters of support. Deadline for
submission to Sharron is March 14, 2011.

Date Change for March 2011 Lethbridge Chapter IAAP monthly Professional Development Meeting
Due to a scheduling conflict our regular PD meeting has been changed from March 16th 2011 to March 23rd 2011.
We hope to see all of you there!!

                                                              Advertising Space Now Available
                                                              Do you wish to Advertise with us? Please contact
                                                              Sheila Finlay at for more
The Edge                                                                                                                     Page 10

            Chapter Corner                                                  Western Canada Division
                                                                                     Nomination Time

                                                           Nomination deadline of February 28, 2011 for
                                                           the nominations of positions for the Western
                                                           Canada Division (WCD) Board for the 2011-2012

                                                           If you meet the qualifications and have an
                                                           interest in serving beyond the Chapter level,
                                                           please ask your chapter members to support
                                                           your nomination for WCD at your February
                                                           meeting with a nomination motion and vote.

                                                                 IAAP ANNUAL DUES (payable in U.S. funds)
 Dear IAAP Friends:                                    Professional Dues
                                                           International - $83.00
                                                           Division - $15.00
 Lethbridge Chapter Members with Rosita                    Chapter - $40.00
 Hall from our Admin Professional Seminar                  One time processing fee $15.00
                                                       Registration and renewals can be paid on-line through IAAPs Web

                                                                        Contact Us
                                               To submit an article to the newsletter, please contact:
                                             Sharon for all article submissions:
                                            DeadlineO’Reilly, Newsletter Chair at1st day of each month.

                                            To ask any questions or to voice any concerns or suggestions,
                                                 please contact: Sheila Finlay, Chapter President at

                                                              Didn’t receive your email copy of the newsletter?
                                                                   Go online to
                                                                         and download a copy now.

                                              The Edge is published the 5th of each month and distributed on the 10th of each month.

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