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SENIOR EXECUTIVE SERVICE

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					                       NSW SENIOR EXECUTIVE SERVICE
             NSW DEPARTMENT OF EDUCATION AND COMMUNITIES

                                      Position Description

POSITION DETAILS

Position Title:         Director, Financial Control and Reporting

Report to:              Chief Financial Officer

Location:               Bridge Street Sydney

Directorate:            Finance

Date:                   June 2011


PRIMARY OBJECTIVES

Leading and driving the development and implementation of the financial control and
reporting functions of the NSW Department of Education and Communities (DEC)
including the NSW TAFE Commission (TAFE NSW).

Having responsibility for managing the integrity of financial data bases, records,
reporting processes and the effective management of Departmental physical and
financial resources within the education and training portfolio to meet the
Government’s legislative requirements.

Developing strategic financial and policy advice and recommendations to DEC
Executives and Senior Government Agency officials, as the department’s senior
financial reporting officer.

Directing and leading a team of professional financial staff in the consolidation and
delivery of budgetary and cash flow financial services and reporting to the
department and its operational entities.

Working as part of a Finance Executive team to enhance the provision of financial
advice and support to the department’s Executive, business units and related
stakeholders.

ORGANISATIONAL ENVIRONMENT

The Department of Education and Communities is an innovative organisation
focused on provision of service to the community through the delivery of quality
education and training.



Position Description: Director Financial Control and Reporting – June 2011
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It is the role of senior staff in the department to lead the development of an
organisational culture which is focused on the work of staff in schools and TAFE
Institutes. Senior staff serve and support students, staff and the community; promote
the development of key relationships and values; and work collaboratively with
interest groups. They also value team work, problem solving and strategic issues
management; and promote the significant role of education and training for the social
and economic future of NSW.

More than 1.5 million students (in schools, TAFE and ACE) in NSW benefit from the
services of the Department of Education and Training. To achieve this, the
department has a recurrent budget of approximately $12.4 billion and a workforce of
over 96,000 FTE. Its size and capacity for coordination provide opportunities to
integrate the provision of education and training in ways that had not been possible
traditionally.

The challenges and opportunities facing the department are immediate and
significant. Success depends on providing quality support to teachers in schools,
TAFE Institutes, communities and industries; ensuring that high quality learning and
teaching are everyone’s central focus; providing students with the knowledge,
understanding, skills and values for productive and rewarding lives; and providing
vocational education and training of the highest quality. This ongoing focus is
needed to meet the needs and aspirations of the community and industry, and to
implement government initiatives in the provision of educational technology.

The department will meet these challenges and opportunities by strengthening its
focus on support for teaching and learning; leading the growth of the market position
of public schools; ensuring accountability to the Government and community; and
implementing an ethos of customer service throughout the department. The
department is committed to promoting public schools and TAFE and the teachers
who work in them; and creating harmonious and productive relations with the
teaching profession (and those who represent its members), the community and
industry.

Rapidly changing information and communications technology provides further
opportunities for the department to apply and adapt work practices to e-business,
online curriculum, flexible delivery of services and products, and strategic use of
executive information to inform corporate and educational decisions.

Provision of high quality public education and training requires the concerted effort of
every senior officer of the department. These efforts require close alignment of policy
and support through the department’s directorates and portfolios with the needs of
schools and TAFE Institutes.

The staffing environment of the department is diverse and complex. Staff are
employed under a number of Acts of Parliament, with the majority being covered by
the Teaching Service Act 1980 and the Public Sector Employment and Management
Act 2002 (this includes staff employed under Chapter 1A of the Public Sector
Employment and Management Act 2002 in the Department of Education and
Communities, or the TAFE Commission Division, to enable the TAFE Commission to
exercise its functions). Every senior officer of the department will ensure that all staff,

Position Description: Director Financial Control and Reporting – June 2011
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regardless of the awards governing their employment, are committed to the
corporate priorities.

The Finance and Infrastructure portfolio, which has responsibility for the
development of core corporate policies and services to the whole organisation in
accordance with best practice in contemporary educational management and public
administration, includes the Directorates of Finance (including Finance Shared
Services), Asset Management, and Procurement.

Collectively, these areas work with other areas of the department to drive, facilitate
and support the department’s strategic directions for the promotion of public
education and training.

In addition a major focus of the Finance and Infrastructure portfolio is to enable all
areas of the department to access the highest possible level of Commonwealth and
State public funds and use these funds flexibly to deliver education and training in an
intensely competitive market.

The Finance Directorate has a pivotal role in coordinating the allocation, reporting
and management of financial resources across the department. Changes in
direction, especially the implementation of shared corporate services, policy shifts,
new initiatives, modifications to service delivery and structural changes need to be
considered on an ongoing basis by the Directorate in terms of their resource
implications.

There are very few areas of the department that can operate in isolation from the
Finance Directorate which has an extremely important role to play in the overall
management and operation of the department’s $12.4 billion budget (approximate).

The Finance Directorate is made up of the following units:

   Financial Control and Reporting
   Financial Performance Management
   TAFE Finance
   Schools Finance
   Finance Shared Services

These units work towards providing and achieving an efficient, effective and
comprehensive financial and reporting management service to the department as a
whole, working within policy constraints and best practice guidelines and to meet the
Government’s and Treasury’s financial guidelines for operating and reporting.

REPORTING RELATIONSHIPS

The Director, Financial Control and Reporting reports directly to the Chief Financial
Officer, along with the Director, Financial Performance Management; Director, TAFE
Finance; Director, Schools Finance; and the Director, Finance Shared Services.




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There are five (5) positions directly reporting to the Director, Financial Control and
Reporting and a further twenty one (21) reporting indirectly. Those reporting directly
are the:

   Manager, Finance Strategy, Policy and Compliance
   Manager, Economic Entity Financial Reporting, General Ledger and
    Consolidation
   Manager, Parent Entity Statutory Reporting
   Manager Statistical Performance reporting
   Executive Assistant to the Director, Financial Control and Reporting and the
    Director, Financial Performance Management

MAJOR ROLE OF THE POSITION

This position is pivotal in the department, being the primary officer for the
management of the financial governance functions and legislative reporting of the
department. The position also reviews and develops policies and procedures and
financial systems relating to the financial performance and reporting of the
department.

To achieve the position’s objectives, the Director, Financial Control and Reporting
concentrates on:

   Developing and implementing financial accounting policies and procedures that
    ensure the effective management of Departmental resources and the integrity of
    financial resources.
   Producing financial reports to the department’s management and external bodies
    to ensure all legislative and statutory reporting requirements and accounting
    standards are met.
   Assessing and implementing relevant accounting policies and practices in line
    with Australian Accounting standards to ensure accounting procedures and
    controls are in place to meet accountability and management requirements.
   Providing financial advice and reporting for the determination of financial policy
    and allocations regarding funding assistance to the non-government schools
    sector by way of per capita grants, interest subsidies and text book allowances.
   Leading and managing financial reporting programs and initiatives arising from
    external bodies such as ACARA, MCEECDYA, Productivity Commission, Grants
    Commission and ABS, for the public disclosure of National statistical
    performance information, on behalf of the department.
   Formulating and providing expert and timely financial governance and reporting
    advice to the Minister, Senior Executive and statutory Boards to ensure that they
    are kept well informed of the department’s situation and to assist in the decision
    making process.
   Developing and implementing short and long term financial management and
    system strategies and ensuring the smooth amalgamation of current financial
    systems into one integrated Departmental financial system that incorporates all
    client service requirements.




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   Developing and monitoring quality review services and ensuring the integrity of
    general ledgers for the department in order to effectively control and manage
    public funds.
   Managing cash flows for the department to optimise the department’s resources
    and cash usage. Maintaining and extending key working relationships with
    government agencies and other stakeholders relevant to the financial operations
    and reporting cycles of the department.
   Promoting and establishing a culture of continuous improvement that enhances
    the delivery of financial services to the Department and its entities.

ROLE OF POSITIONS REPORTING

Positions reporting to the Director, Financial Control and Reporting:

   Manager - Financial Strategy, Policy and Compliance - Manages and
    supervises the development and implementation of financial functions, strategy,
    policy, procedures and staff development.

   Manager – Economic Entity Financial Reporting and General Ledger &
    Consolidation - Leads and manages the General Ledger and period end
    financial accounting activities across TAFE and Schools/ DEC and the
    coordination of the reconciliation of Treasury accounts for the various department
    entities

   Manager - Parent Entity Statutory Financial Reporting - Manages the financial
    consolidation and reporting processes related to Financial Control and
    Operations, including working closely with key stakeholders such as TAFE NSW,
    AMES, VETAB and BVET. Leads and manages the processes and procedures
    involved in cash flow management, daily and monthly forecasting and reporting in
    addition to NSW Treasury cash interest accounting, monitoring and other DEC
    drawdown reporting.

   Manager – Statistical Performance Reporting - Leads and manages the
    reporting programs and initiatives led by external bodies such as ACARA,
    MCEECDYA and ABS, for the public disclosure of National statistical
    performance information, on behalf of the department.

   Manager – Non-Government Schools Financial Planning and Reporting –
    Provides leadership and direction to Non-Government School program related
    financial management and services (excluding shared services) and associated
    advice and decisions to support the department’s senior management, including
    Deputy Directors-General and General Managers.

INTERPERSONAL RELATIONSHIPS

The Director, Financial Control and Reporting has frequent contact with the Chief
Financial Officer for reporting purposes and to discuss and provide high level advice
on a range of financial governance and reporting issues.



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The position also provides strategic high level advice to the Deputy Director-General,
Finance and Infrastructure, the Director-General and to the Minister with regards to a
range of financial and reporting issues such as cash flow, financial accounting, policy
and systems and matters of concern.

Within the Department, the position leads a professional team with a range of
specialist managers and staff, in a complex and sensitive environment. The
Director, Financial Control and Reporting, regularly liaises with the Director,
Financial Performance Management in regard to common issues, and to provide
advice to each other on various financial issues. The position also meets on a
regular basis with the Financial Policy Group to discuss and negotiate governance
issues and policy development.

The position also has frequent contact with the Auditor-General in order to negotiate
issues pertinent to the department‘s including TAFE NSW’s compliance with
legislative and statutory requirements, and to respond to Audit reports. To discuss
emerging financial and accounting issues, the position must liaise closely with the
NSW Treasury.

CHALLENGES AND CONSTRAINTS

Major challenges and constraints currently faced by this position include:

 Integrating the financial governance and reporting procedures, policies and
  systems to support State Office and TAFE NSW in concert with the other areas of
  the Finance Directorate.
 Developing consistent best practice, statutory and legislative reporting
  procedures given the size and diversity of such a large organisation and the
  regular alterations to reporting legislation.
 Implement new systems for financial planning, control and reporting that
  maximise the use and tracking of all resources in a change operating structure
  and environment.
 Developing and implementing comprehensive cost savings strategies aimed at
  achieving greater efficiencies and effectiveness in control and reporting.

ACCOUNTABILITY LIMITS

The Director, Financial Control and Reporting is fully accountable for the formulation
of expert advice given and recommendations made to the Director-General and/or
the Minister.

The position is also accountable for the implementation of Governance and
Reporting policies and procedures within the department as well as the presentation
of financial and accounting statements for the department and for TAFE NSW.

The Director, Financial Control and Reporting is also accountable for decisions made
with regards to the day-to-day management of the Financial Control and Reporting of
a staffing or procedural nature.



Position Description: Director Financial Control and Reporting – June 2011
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The position makes decisions about resource allocation and governance policy
changes that may potentially change the strategic direction of the Department or
Government policy in consultation with the Chief Financial Officer. This collaborative
approach also applies to decisions concerning equitable funding determination and
distribution and legislative reporting services across the department.

The position has the autonomy to make decisions in relation to department wide
issues involving financial control and the associated legislative reporting
mechanisms. The position uses astute judgement to set an efficient and effective
level of resource allocation, and is chiefly responsible for setting departmental
priorities within the Directorate.

Any decisions involving legislative changes, delegation beyond the position’s
authorised amounts or increases in funding beyond approved budget levels, are
referred to the Chief Financial Officer, and the Deputy Director-General, Finance and
Infrastructure.

POSITION DIMENSIONS

The position has a financial delegation of $200,000.

KEY ACCOUNTABILITIES

   Participating as a primary member of the Finance Executive team, providing
    financial advice and direction to the Senior Departmental Officers, Director-
    General and Minister.

   Serving as the department’s responsible financial officer for driving policy and
    procedural directives and ensuring that financial operations across the
    department are compliant with guidelines and legislation.

   Overseeing the delivery of corporate governance and reporting as well as
    ensuring that the business and activities of the department and its entities are
    managed to meet their stated goals and objectives.

   Taking ultimate responsibility for preparing and signing off the statutory accounts
    and the information contained within the documentation.

   Leading and directing the development, implementation and maintenance of key
    financial objectives such as the actioning of audit recommendations and
    improving financial literacy throughout the department.

   Devising and implementing solutions to address significant financial risks and
    issues associated with financial control, compliance and operational activities.

   Overseeing strategic direction and management of the financial control and
    reporting team, with responsibility for ongoing improvement of relevant systems,
    process and people capabilities.



Position Description: Director Financial Control and Reporting – June 2011
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   Managing relationships and expectations with DEC Executives and Senior
    Government Officials impacted by Financial Control and Reporting activities.

   Aligning all financial control and reporting activity throughout the department
    portfolios to DEC Corporate objectives.

   Managing and developing financial statistical reporting to respond to State,
    Commonwealth and other stakeholder requirements.

   Leading and directing the preparation and provision of financial reporting on the
    department's financial position in the ACARA program.

   Directing and managing the development and provision of financial and related
    reports on the department's data to update the "My Schools Website".

   Leading the collation, analysis and provision of financial ABS statistical data.

   Developing and implementing procedures for the provision of financial reports to
    the Commonwealth, MYCEECDYA and the Productivity Commission.

   Leading and directing non-government schools financial planning and reporting.

   Directing the management and review of financial policies and processes on the
    Department’s intranet to ensure staff is aware of policies and procedures to
    facilitate the financial processes.

   Providing expert and timely financial advice to the Chief Financial Officer,
    Executive, Statutory Boards and the Minister to ensure improved effectiveness
    and efficiency of operations and functions within the department and to keep the
    Minister and Parliament informed of financial matters associated with the
    department.

   Managing the financial reporting, accounting and controls for the department to
    ensure appropriate levels of accountability of public monies and that NSW
    Treasury, the Audit Office and other central agencies are informed of inputs and
    outputs and departmental performance.

   Providing actual financial information for the department for external reporting
    purposes.

   Preparing and ensuring all legislative and statutory reporting requirements for the
    department are met and that accurate and timely information is provided to
    management, to assist with the decision making process.

   Demonstrating commitment to core NSW public sector values of cultural diversity,
    equity and ethical practice, and a healthy safe and fair workplace; and leading
    staff in implementing these values.




Position Description: Director Financial Control and Reporting – June 2011
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KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

   Substantial financial and resource management skills and experience, including
    strategic leadership and people management skills, and significant skills in the
    successful management of organisational, program, technological and cultural
    change.
   Expert knowledge and understanding of financial accounting and financial
    management practices including budgeting, cash flows, chart of accounts and
    annual reporting in a large and complex organisation.
   Comprehensive experience in the development of frameworks, policies,
    practices, strategies and financial systems for a complex and diverse
    organisation.
   Strategic analysis, research, planning and advisory skills, combined with creative
    problem-solving skills, for developing successful strategies and solutions, and for
    making expert recommendations based on sound judgements.
   Expert knowledge of Government policies, processes and practices in the public
    sector and the underlying legislative basis, particularly in relation to financial and
    reporting management reform including education and the national training
    reform agenda.
   Outstanding interpersonal, oral and written communication skills; and extensive
    experience in successful negotiations with internal and external stakeholders
    including National and State central agencies.
   Tertiary qualifications (minimum of bachelor’s degree) in a financial or accounting
    discipline, and membership of a recognised Accounting body.
   Capacity to lead staff in implementing the department’s Aboriginal education and
    training policies and to ensure quality outcomes for Aboriginal people.




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