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Current as of 111509 - Harvard-Smithsonian Center for Astrophysics

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Current as of 111509 - Harvard-Smithsonian Center for Astrophysics Powered By Docstoc
					                                                                                   ACCOUNTING CODES FOR PERSONAL PROPERTY PURCHASES

Crosswal          OCON/OC Object Classes                                                                                                         Definitions

           3100     Equipment (Do Not Use)                    Do Not Use
  331      3101     Software/Off Shelf-Cap           6175     Capitalized Off the Shelf Software: > = $5000--Software already developed prior to purchase
  340      3103     Software/Off Shelf-Unit Cntl     6100     Unit Controlled Off Shelf Software: $500-$4999.99 or lower amt at unit's discretion--Software already developed prior to purchase
  314      3104     Software/Off Shelf-Tag/802-803   6173     Taggable 802-803 Grant & Contracts Off Shelf Software: > = $5000--Software already developed prior to purchase

  331      3105     Internal Use Sftw-Cap            6175     Capitalized Internal Use Software: > = $5000, i.e., Software specifically developed for SI
  340      3107     Internal Use Sftw-Unit Cntl      6100     Unit Controlled Internal Use Software: $500-$4999 or lower amt at unit's discretion, i.e., Software specifically developed for SI
  314      3108     Internal Use Sftw-Tag/802-803    6173     Taggable 802-803 Grant & Contracts Internal Use Software: > = $5000, i.e., Software specifically developed for SI

  331      3109     IT Equip-Cap                     6175     Capitalized IT Equip: > = $5000, e.g., computers, drives, servers, scanners, computer routers, printers, plotters, etc.
  314      3110     IT Equip-Sensitive               6174     Sensitive IT Equip: $500-$4999, e.g., laptops, micro-computers, etc.
  340      3111     IT Equip-Unit Cntl               6100     Unit Controlled IT Equip: $500-$4999 or lower amt at unit's discretion, e.g., computers, drives, servers, scanners, computer routers, printers, plotters, etc.
  314      3112     IT Equip-Tag/802-803             6173     Taggable 802-803 Grant & Contracts IT Equip: > = $5000, e.g., laptops, micro-computers, etc.

  333      3113     Furniture&Fixtures-Cap           6175     Capitalized Furniture & Fixtures: > = $5000, e.g., desks, lounges, conference tables, system furniture, etc.
  341      3115     Furniture&Fixtures-Unit Cntl     6100     Unit Controlled Furniture & Fixture: $500-$4999 or lower amt at unit's discretion, e.g., sofas, lounges, chairs, end tables, coffee tables, etc.
  312      3116     Furniture&Fixtures-Tag/802-803   6173     Taggable 802-803 Grant & Contracts Furniture & Fixtures: > = $5000, e.g., desks, lounges, conference tables, system furniture, etc.

  331      3117     Telecom & Com.-Cap               6175     Capitalized Telecom & Communications Equip: > = $5000, e.g., VOIP telephone equip, switches, two-way-radios, etc.
  314      3119     Telecom & Com.-Sensitive         6174     Sensitive Telecom & Communications Equip: $500-$4999, e.g., cell phones, Palm Pilots, Blackberrys, two-way-radios, etc.
  341      3120     Telecom & Com.-Unit Cntl         6100     Unit Controlled Telecom & Communications Equip: $500-$4999 or at a lower amount at unit's discretion, e.g., cell phones, Palm Pilots, Blackberrys, two-way-radios, etc.
  314      3121     Telecom & Com.-Tag/802-803       6173     Taggable 802-803 Grant & Contracts Telecom & Communications Equip: > = $5000, e.g., VOIP telephone equip, switches, two-way-radios, etc.

  332      3123     Transportation Equip-Cap         6175     Capitalized Transportation Equip: > = $5000, e.g., automobiles, trucks, vans, motorcycles, carts, boats, ships, etc.
  313      3124     Transportation Equip-Sensitive   6174     Sensitive Transportation Equip: $1-$4999 , e.g., automobiles, trucks, vans, motorcycles, carts, boats, ships, etc.
  313      3125     Transportation-Tag/802-803       6173     Taggable 802-803 Grant & Contracts Transportation Equip: > = $5000, e.g., automobiles, trucks, vans, motorcycles, carts, boats, ships, etc.

  332      3126     Office Equip-Cap                 6175     Capitalized Office Equip: > = $5000, e.g., copiers, file systems, microfiche, mailing systems, etc.
  341      3127     Office Equip-Unit Cntl           6100     Unit Controlled Office Equip: $500-$4999 or lower amt at unit's discretion, e.g., copiers, file systems, microfiche, mailing systems, faxes, etc.
  313      3128     Office Equip-Tag/802-803         6173     Taggable 802-803 Grant & Contracts Office Equip: > = $5000, e.g., copiers, file systems, microfiche, mailing systems, etc.

  332      3129     Instruments & Lab-Cap            6175     Capitalized Instruments and Lab Equip: > = $5000, e.g., microscopes, telescopes, ion pumps, spectrometers, clean rooms, etc.
  342      3130     Instruments & Lab-Unit Cntl      6100   ♦ Unit Controlled Instruments & Lab Equip: $500-$4999 or lower amt at unit's discretion, e.g., microscope, telescope, binoculars, spectrometers, clean rooms, etc.
  313      3131     Instruments & Lab-Tag/802-803    6173     Taggable 802-803 Grant & Contracts Instruments and Lab Equip: > = $5000, e.g., microscope, telescope, binoculars, spectrometers, clean rooms, etc.

  332      3132     Tools-Cap                        6175     Capitalized Tools: > = $5000, e.g., drills, saws, planners, presses analyzers, lathes, welders, shears, etc.
  342      3134     Tools-Unit Cntl                  6100     Unit Controlled Tools: $500-$4999 or lower amt at unit's discretion, e.g., drills, saws, planners, presses analyzers, lathes, welders, shears, etc.
  313      3135     Tools-Tag/802-803                6173     Taggable 802-803 Grant & Contracts Tools: > = $5000, e.g., drills, saws, planners, presses analyzers, lathes, welders, shears, etc.

  332      3136     Machinery-Cap                    6175     Capitalized Maintenance Equip- > = $5000 , e.g., construction, sweepers, agriculture, cranes, lifts, snow removal, lawn mowing, etc.
  342      3138     Machinery-Unit Cntl              6100     Unit Controlled Maintenance Equip: $500-$4999 or lower amt at unit's discretion, e.g., construction, sweepers, agriculture, cranes, lawn mowing, etc.
  313      3139     Machinery-Tag/802-803            6173     Taggable 802-803 Grant & Contracts Maintenance Equip- > = $5000, e.g., construction, sweepers, agriculture, cranes, lifts, snow removal, lawn mowing, etc.

  332      3143     Electronic Equip-Cap             6175     Capitalized Electronic Equip: > = $5000, e.g., photography, audio visual, X-ray, televisions, monitors, etc.
  313      3144     Electronic Equip-Sensitive       6174     Sensitive Electronic Equip: $500-$4999, e.g., cameras, camcorders, projectors, televisions, audio visual, etc.
  342      3145     Electronic Equip-Unit Cntl       6100     Unit Controlled Electronic Equip: $500-$4999 or lower amt at unit's discretion , e.g., X-ray, monitors, clocks, etc.
  313      3146     Electronic Equip-Tag/802-803     6173     Taggable 802-803 Grant & Contracts Electronic Equip: > = $5000, e.g., photography, audio visual, X-ray, televisions, monitors, etc.

           3147     Non-Cap,Non-Sens &-Unit Cntl     6100     SAO: DO NOT USE>>>>Non-Capitalized, Non-Sensitive & Non-Unit-Controlled Equip/Software < $500

           3148     Leases-Cap                       6175     Capitalized Leases: e.g., a lease for more than 180 days and cost is > = $5000
           3149     Leases-Operational               6100     Unit Controlled Leases: e.g., a lease for more than 180 days and cost is $500-$4999
♦ Note to users: this INCLUDES sensitive instruments
Smithsonian Astrophysical Observatory
Equipment Account Codes and Class Codes                                 Shaded items may not be allowable at SAO. Please contact FMD with questions.)                                        Current as of 11/15/2009

                                                                                                                                               This Account
If you wish to order:                    And the cost of the item is:   And the source of funds is:                Select a Category:          will appear:   Select corresponding Item:          Use Class Code:
Software/Off-the-Shelf                   = or >$5,000                   Federal (000-120)                          Eq IT>5K 3-yr, 5-yr or 7-yr       6175     Software/Off Shelf-Cap                    3101
   (Software already developed                                          Contracts & Grants (802/803)               Taggable 802/803                  6173     Software/Off Shelf-Tag/802-803            3104
   prior to purchase)                                                   Other--e.g., Gifts (801)/Endowment (6xx)   Eq IT>5K 3-yr, 5-yr or 7-yr       6175     Software/Off Shelf-Cap                    3101
                                                                        Overhead (401)                             Eq IT>5K 3-yr, 5-yr or 7-yr       6175     Software/Off Shelf-Cap                    3101
                                                                        IR&D and Proposal Prep (401)               Eq IT>5K 3-yr, 5-yr or 7-yr       6175     Software/Off Shelf-Cap                    3101

                                         $500-$4,999.99                 All sources of funding                     Goods-FFP                      6100        Software/Off Shelf-Unit Cntl               3103




Internal Use Software                    = or >$5,000                   Federal (000-120)                          Eq IT>5K 3-yr, 5-yr or 7-yr    6175        Internal Use Sftw-Cap                      3105
   (Software specifically developed                                     Contracts & Grants (802/803)               Taggable 802/3                 6173        Internal Use Sftw-Tag/802-803              3108
   for SI)                                                              Other--e.g., Gifts (801)/Endowment (6xx)   Eq IT>5K 3-yr, 5-yr or 7-yr    6175        Internal Use Sftw-Cap                      3105
                                                                        Overhead (401)                             Eq IT>5K 3-yr, 5-yr or 7-yr    6175        Internal Use Sftw-Cap                      3105
                                                                        IR&D and Proposal Prep (401)               Eq IT>5K 3-yr, 5-yr or 7-yr    6175        Internal Use Sftw-Cap                      3105

                                         $500-$4,999.99                 All sources of funding                     Goods-FFP                      6100        Internal Use Sftw-Unit Cntl                3107




IT Equipment                             = or >$5,000                   Federal (000-120)                          Eq IT>5K 3-yr, 5-yr or 7-yr    6175        IT Equip-Cap                               3109
   (e.g., computers, drivers, servers,                                  Contracts & Grants (802/803)               Taggable 802/3                 6173        IT Equip-Tag/802-803                       3112
   scanners, routers, printers,                                         Other--e.g., Gifts (801)/Endowment (6xx)   Eq IT>5K 3-yr, 5-yr or 7-yr    6175        IT Equip-Cap                               3109
   plotters, etc.)                                                      Overhead (401)                             Eq IT>5K 3-yr, 5-yr or 7-yr    6175        IT Equip-Cap                               3109
                                                                        IR&D and Proposal Prep (401)               Eq IT>5K 3-yr, 5-yr or 7-yr    6175        IT Equip-Cap                               3109

Sensitive (e.g., laptops, micro-         $500-$4,999.99                 All sources of funding                     Taggable <5K                   6174        IT Equip-Sensitive                         3110
  computers, etc.)
NON-sensitive (e.g., desktops)           $500-$4,999.99                 All sources of funding                     Goods-FFP                      6100        IT Equip-Unit Cntl                         3111




Furniture&Fixtures                       = or >$5,000                   Federal (000-120)                          Furn >5K 7-yr                  6175        Furniture&Fixtures-Cap                     3113
  (e.g., desks, lounges, conference                                     Contracts & Grants (802/803)               Taggable 802/3                 6173        Furniture&Fixtures-Tag/802/803             3116
  tables, system furniture, etc.)                                       Other--e.g., Gifts (801)/Endowment (6xx)   Furn >5K 7-yr                  6175        Furniture&Fixtures-Cap                     3113
                                                                        Overhead (401)                             Furn >5K 7-yr                  6175        Furniture&Fixtures-Cap                     3113


         D:\Docstoc\Working\pdf\e5b880d5-5fd7-4e26-a2c3-14e2f9e792a6.xls detailed reference                                                                                 3 of 7      7/4/2011 3:28 PM
Smithsonian Astrophysical Observatory
Equipment Account Codes and Class Codes                                Shaded items may not be allowable at SAO. Please contact FMD with questions.)                                  Current as of 11/15/2009

                                                                                                                                      This Account
If you wish to order:                   And the cost of the item is:   And the source of funds is:            Select a Category:      will appear: Select corresponding Item:              Use Class Code:
                                                                       IR&D and Proposal Prep (401)           Furn >5K 7-yr                 6175   Furniture&Fixtures-Cap                        3113

                                        $500-$4,999.98                 All sources of funding                 Goods-FFP                    6100        Furniture&Fixtures-Unit Cntl               3115




        D:\Docstoc\Working\pdf\e5b880d5-5fd7-4e26-a2c3-14e2f9e792a6.xls detailed reference                                                                           4 of 7      7/4/2011 3:28 PM
Smithsonian Astrophysical Observatory
Equipment Account Codes and Class Codes                                     Shaded items may not be allowable at SAO. Please contact FMD with questions.)                                       Current as of 11/15/2009

                                                                                                                                                   This Account
If you wish to order:                        And the cost of the item is:   And the source of funds is:                Select a Category:          will appear:   Select corresponding Item:         Use Class Code:
Telecom & Communications                     = or >$5,000                   Federal (000-120)                          Eq >5K 3-yr, 5-yr or 7-yr         6175     Telecom & Comm-Cap                       3117
  Equipment                                                                 Contracts & Grants (802/803)               Taggable 802/3                    6173     Telecom & Comm-Tag/802/803               3121
   (e.g., VOIP telephone equip,                                             Other--e.g., Gifts (801)/Endowment (6xx)   Eq >5K 3-yr, 5-yr or 7-yr         6175     Telecom & Comm-Cap                       3117
   switches, 2-way radios, etc.)                                            Overhead (401)                             Eq >5K 3-yr, 5-yr or 7-yr         6175     Telecom & Comm-Cap                       3117
                                                                            IR&D and Proposal Prep (401)               Eq >5K 3-yr, 5-yr or 7-yr         6175     Telecom & Comm-Cap                       3117

Sensitive (cell phones, Blackberrys etc.)    $500-$4,999.99                 All sources of funding                     Taggable <5K                    6174       Telecom & Comm-Sensitive                  3119

NON-sensitive                                $500-$4,999.99                 All sources of funding                     Goods-FFP                       6100       Telecom & Comm-Unit Cntl                  3120



Transportation Equipment                     = or >$5,000                   Federal (000-120)                          Eq >5K 3-yr, 5-yr or 7-yr       6175       Transportation Equip-Cap                  3123
  (e.g., autos, trucks, vans, carts, etc.)                                  Contracts & Grants (802/803)               Taggable 802/3                  6173       Transportation Equip-Tag/802/803          3125
                                                                            Other--e.g., Gifts (801)/Endowment (6xx)   Eq >5K 3-yr, 5-yr or 7-yr       6175       Transportation Equip-Cap                  3123
                                                                            Overhead (401)                             Eq >5K 3-yr, 5-yr or 7-yr       6175       Transportation Equip-Cap                  3123
                                                                            IR&D and Proposal Prep (401)               Eq >5K 3-yr, 5-yr or 7-yr       6175       Transportation Equip-Cap                  3123

Sensitive (same as above, sensitive)         $500-$4,999.99                 All sources of funding                     Taggable <5K                    6174       Transportation Equip-Sensitive            3124



Office Equipment                             = or >$5,000                   Federal (000-120)                          Eq >5K 3-yr, 5-yr or 7-yr       6175       Office Equip-Cap                          3126
  (e.g., copiers, file systems, micro-                                      Contracts & Grants (802/803)               Taggable 802/3                  6173       Office Equip-Tag/802-803                  3128
  fiche, mail systems, etc.)                                                Other--e.g., Gifts (801)/Endowment (6xx)   Eq >5K 3-yr, 5-yr or 7-yr       6175       Office Equip-Cap                          3126
                                                                            Overhead (401)                             Eq >5K 3-yr, 5-yr or 7-yr       6175       Office Equip-Cap                          3126
                                                                            IR&D and Proposal Prep (401)               Eq >5K 3-yr, 5-yr or 7-yr       6175       Office Equip-Cap                          3126

                                             $500-$4,999.99                 All sources of funding                     Goods-FFP                       6100       Office Equip-Unit Cntl                    3127



Instruments & Lab Equipment                  = or >$5,000                   Federal (000-120)                          Eq >5K 3-yr, 5-yr or 7-yr       6175       Instruments & Lab-Cap                     3129
  (e.g., microscopes, telescopes,                                           Contracts & Grants (802/803)               Taggable 802/3                  6173       Instruments & Lab-Tag/802-803             3131
  ion pumps, spectrometers, etc.                                            Other--e.g., Gifts (801)/Endowment (6xx)   Eq >5K 3-yr, 5-yr or 7-yr       6175       Instruments & Lab-Cap                     3129
                                                                            Overhead (401)                             Eq >5K 3-yr, 5-yr or 7-yr       6175       Instruments & Lab-Cap                     3129
                                                                            IR&D and Proposal Prep (401)               Eq >5K 3-yr, 5-yr or 7-yr       6175       Instruments & Lab-Cap                     3129

Sensitive (same as above but listed          $500-$4,999.99                 All sources of funding                     Goods-FFP                       6100       Instruments & Lab-Unit Cntl               3130


         D:\Docstoc\Working\pdf\e5b880d5-5fd7-4e26-a2c3-14e2f9e792a6.xls detailed reference                                                                                     5 of 7       7/4/2011 3:28 PM
Smithsonian Astrophysical Observatory
Equipment Account Codes and Class Codes                                  Shaded items may not be allowable at SAO. Please contact FMD with questions.)                                       Current as of 11/15/2009

                                                                                                                                                This Account
If you wish to order:                     And the cost of the item is:   And the source of funds is:                Select a Category:          will appear: Select corresponding Item:           Use Class Code:
   (as Sensitive Item)

NON-sensitive                             $500-$4,999.99                 All sources of funding                     Goods-FFP                       6100      Instruments & Lab-Unit Cntl                3130
Tools                                     = or >$5,000                   Federal (000-120)                          Eq >5K 3-yr, 5-yr or 7-yr       6175      Tools-Cap                                  3132
  (e.g., drills, saws, planers, lathes,                                  Contracts & Grants (802/803)               Taggable 802/3                  6173      Tools-Tag/802-803                          3135
  welders, shears, etc.)                                                 Other--e.g., Gifts (801)/Endowment (6xx)   Eq >5K 3-yr, 5-yr or 7-yr       6175      Tools-Cap                                  3132
                                                                         Overhead (401)                             Eq >5K 3-yr, 5-yr or 7-yr       6175      Tools-Cap                                  3132
                                                                         IR&D and Proposal Prep (401)               Eq >5K 3-yr, 5-yr or 7-yr       6175      Tools-Cap                                  3132

                                          $500-$4,999.99                 All sources of funding                     Goods-FFP                       6100      Tools-Unit Cntl                            3134




Machinery                                 = or >$5,000                   Federal (000-120)                          Eq >5K 3-yr, 5-yr or 7-yr       6175      Machinery-Cap                              3136
  (e.g., construction, sweepers,                                         Contracts & Grants (802/803)               Taggable 802/3                  6173      Machinery-Tag/802-803                      3139
  agriculture, cranes, lifts, snow                                       Other--e.g., Gifts (801)/Endowment (6xx)   Eq >5K 3-yr, 5-yr or 7-yr       6175      Machinery-Cap                              3136
  removal, lawn mowing, etc.)                                            Overhead (401)                             Eq >5K 3-yr, 5-yr or 7-yr       6175      Machinery-Cap                              3136
                                                                         IR&D and Proposal Prep (401)               Eq >5K 3-yr, 5-yr or 7-yr       6175      Machinery-Cap                              3136

                                          $500-$4,999.99                 All sources of funding                     Goods-FFP                       6100      Machinery-Unit Cntl                        3138




Electronic Equipment                      = or >$5,000                   Federal (000-120)                          Eq >5K 3-yr, 5-yr or 7-yr       6175      Electronic Equip-Cap                       3143
  (e.g., photography, audio/visual,                                      Contracts & Grants (802/803)               Taggable 802/3                  6173      Electronic Equip-Tag/802-803               3146
  x-ray, TVs, monitors, etc.)                                            Other--e.g., Gifts (801)/Endowment (6xx)   Eq >5K 3-yr, 5-yr or 7-yr       6175      Electronic Equip-Cap                       3143
                                                                         Overhead (401)                             Eq >5K 3-yr, 5-yr or 7-yr       6175      Electronic Equip-Cap                       3143
                                                                         IR&D and Proposal Prep (401)               Eq >5K 3-yr, 5-yr or 7-yr       6175      Electronic Equip-Cap                       3143

Sensitive (e.g., as above plus            $500-$4,999.99                 All sources of funding                     Taggable <5K                    6174      Electronic Equip-Sensitive                 3144
  cameras, camcorders, etc.)
NON-sensitive (e.g., as above)            $500-$4,999.99                 All sources of funding                     Goods-FFP                       6100      Electronic Equip-Unit Cntl                 3145




Leases                                    = or >$5,000 AND > 180 days    Federal (000-120)                                                          6175      Leases-Cap                                 3148

         D:\Docstoc\Working\pdf\e5b880d5-5fd7-4e26-a2c3-14e2f9e792a6.xls detailed reference                                                                                 6 of 7         7/4/2011 3:28 PM
Smithsonian Astrophysical Observatory
Equipment Account Codes and Class Codes                                 Shaded items may not be allowable at SAO. Please contact FMD with questions.)                            Current as of 11/15/2009

                                                                                                                                       This Account
If you wish to order:                   And the cost of the item is:    And the source of funds is:            Select a Category:      will appear: Select corresponding Item:        Use Class Code:
                                                                        Overhead (401)                                                       6175   Leases-Cap                              3148

                                        $500-$4,999.99 AND > 180 days   All sources of funding                                              6100        Leases-Operational                   3149




        D:\Docstoc\Working\pdf\e5b880d5-5fd7-4e26-a2c3-14e2f9e792a6.xls detailed reference                                                                           7 of 7   7/4/2011 3:28 PM

				
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