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WVFIMS Vendor Inquiry

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					                                           WVFIMS VENDOR INQUIRY

The WVFIMS Vendor Inquiry conversation can be used to inquire on WVFIMS vendors only. To inquire on a vendor you
can do the following:

   At the Main Menu, type the number for Vendors and press <ENTER>.
   At the Vendors menu screen, type the number for the Vendor Inquiry and press <ENTER>.
   Type either the Vendor Number, Vendor Name or the FEIN/SSN of the vendor and press <ENTER>.
   If the Vendor Number was selected, the system will return a Vendor Inquiry Detail Screen only for the vendor entered.
   If the Vendor Name was selected, the system will return a Vendor Browse screen in alphabetical order, beginning with
    the vendor name entered. This screen will display Y (approved), N (unapproved), I (inactivated) and D (duplicate)
    vendors. You will then browse the Vendor Names and type an “S”, (for select), beside the Vendor Name and remit to
    address you want to inquire on to view the detail and press <ENTER>.
   If the FEIN/SSN was selected, the system will return a Vendor Browse screen in alphabetical order only for the
    FEIN/SSN entered. Vendors with the status of I (inactive) or D (duplicate) may not be accessed through the
    FEIN/SSN inquiry conversation. You will then browse the Vendor names and type an “S”, (for select), beside the
    Vendor Name and remit to address you want to inquire on to view the detail and press <ENTER>.

FAST PATH CODE:          VNI or VNQ – Vendor Inquiry

                                           Inquire Vendors Key Prompt Screen


     ID: FI#4146                       STATE OF WEST VIRGINIA                                           02/05/05
     WVFA2788               FINANCIAL INFORMATION MANAGEMENT SYSTEM                                     20:16:00
                          WVFIMS INQUIRY MENU - INQUIRE VENDORS KEY PROMPT


                               VENDOR NUMBER: ________________

                                  VENDOR NAME: ________________

                                          FEIN/SSN: ________________


    NEXT: ___
    PF1 =HELP         PF3 =END         PF4 =MENU



ON SCREEN                         What You See/What You Do
VENDOR NUMBER                     Type the vendor number assigned to the vendor and press ENTER. You will proceed to
                                  the Vendor Detail Screen.

                                                          <OR>
VENDOR NAME                       Type the full or partial name of the vendor and press ENTER. You will proceed to the
                                  Vendor Name Browse screen.
                                                      <OR>
FEIN/SSN                          Type the FEIN (Federal Employer Identification Number) or the SSN (Social Security
                                  Number) and press ENTER. You will proceed to the Vendor Browse by Tax ID screen.
                                                        <OR>
PF3/PF4                           Press either PF3 or PF4 to exit.
                                        Vendor Name Browse Screen

     ID: FI#4146                    STATE OF WEST VIRGINIA                                        02/05/05
     WVFA2781            FINANCIAL INFORMATION MANAGEMENT SYSTEM                                  09:21:12
                        WVFIMS INQUIRY MENU    - VENDOR NAME BROWSE

            VENDOR ID      VENDOR NAME / ADDRESS     STATUS   TAX ID
          _ 0000150330 SMITH JOE                       Y   XXXXX0114
                 123 SOUTH ST            CHARLESTON   WV 25303-2204
          _ 0000135612 SMITH PAUL                      Y   XXXXX9611
                 456 NORTH ST            MARIETTA     OH 45750-2015
          _ 0000397012 SMITH RON                       Y   XXXXX4306
                 789 EAST ST             MIDDLEBOURNE WV 26149-
          _ 0000314017 SMITH TIM                       Y   XXXXX7982
                 1011 WEST ST             WAYNE        WV 25570-9723

                                              * MORE PAGES *
  NEXT: ___

  PF1 =HELP        PF3 =END   PF4 =MENU         PF6 =TOP         PF7 =BKWD        PF8 =FWD



ON SCREEN                     What You See/What You Do
VENDOR ID                     Type an “S”, (for select), beside the correct Vendor ID based on the correct Vendor
                              Name and remit to address and press <ENTER>. You will proceed to the Vendor
                              Inquiry Detail Screen.
                                                    <OR>
PF3/PF4                       Press either PF3 or PF4 to exit.
                                                    <OR>
PF7/PF8                       You can press PF8 to scroll forward to view additional screens. If you press PF8 to
                              scroll forward, you can press PF7 to view prior pages.
                                         Vendor FEIN/SSN Inquiry

    ID: FI#4146                    STATE OF WEST VIRGINIA                                        02/05/05
    WVFA2786             FINANCIAL INFORMATION MANAGEMENT SYSTEM                                 09:22:10
                        WVFIMS INQUIRY MENU - VENDOR BROWSE BY TAX ID

           TAX ID     VENDOR NAME / ADDRESS       STATUS     VENDOR ID
          _ 134924710 ABC COMPANY                        Y   0000125899
                       PO BOX 2234       TAMPA       FL 33630-3247
          _ 134924710 ABC COMPANY                      Y      0000258961
                       PO BOX 1724       MARIETTA    OH 45750-2015
          _ 134924710 ABC COMPANY                        Y    0000125681
                       PO BOX 154        NEW YORK    NY 26149-
          _ 134924710 ABC COMPANY                        Y    0000124565
                       PO BOX 345        DENVER      CO 25570-9723

                                             * MORE PAGES *
  NEXT: ___

  PF1 =HELP       PF3 =END   PF4 =MENU        PF6 =TOP          PF7 =BKWD         PF8 =FWD



ON SCREEN                    What you See/What You Do
TAX ID                       Many vendors may have multiple remit to locations based upon their tax identification
                             number; therefore, you will need to browse the list and find the correct remit to
                             location, then type an “S”, (for select), beside TAX ID and press <ENTER>. You will
                             proceed to the Vendor Inquiry Detail Screen.
                                                   <OR>
PF3/PF4                      Press either PF3 or PF4 to exit.
                                                    <OR>
PF7/PF8                      You can press PF8 to scroll forward to view additional screens. If you press PF8 to
                             scroll forward, you can press PF7 to view prior pages.
                                       Vendor Inquiry Detail Screen

    ID: FI#4146                     STATE OF WEST VIRGINIA                                       02/05/05
     WVFA278A            FINANCIAL INFORMATION MANAGEMENT SYSTEM                                 09:15:12
                              VENDORS - VENDOR INQUIRY DETAIL

              VENDOR ID: 0000125899
              NAME: ABC COMPANY

              NEW VEND ID:           LAST UPDATED: 07/23/1997 BEP-WCC DEFAULT: N
              FEIN OR SSN: F (F OR S) VENDOR STATUS: Y
              FEIN SSN : 134924710 BRANCH CODE: 52 BUSINESS DESIGNATION: CO
              DOING BUSINESS AS:
              CONTACT NAME(FIRST,MI,LAST):
                              PHONE NUMBER: 800 367 - 0226 EXTENSION:
                            STREET ADDRESS: PO BOX 2234

                                      CITY: TAMPA
              ADDR TYPE: R (R OR O) STATE: FL ZIP-CODE: 33630 3247 COUNTRY: USA
              OUTSTANDING A P:      .00                PAYMENTS YTD:         .28
              PREVIOUS FY PAYMENTS:        .00          LAST AMOUNT:         .28
              LAST WARRANT NUMBER: W088255564          LAST PAY DATE: 07/24/1997
              MAILING DATE:                       MAIL RESPONSE DATE:
              OVERRIDE ADDRESS: N                       SUBRECIPIENT: N

  NEXT: ___
  PF1 =HELP          PF3 =END           PF4 =MENU

ON SCREEN                    What You See/What You Do
VENDOR ID                    The WVFIMS Vendor number you are inquiring on.
VENDOR NAME                  The full name of the vendor.
NEW VENDOR ID                The vendor number presented in this field is used to refer you to a different vendor
                             number for invoice processing other than the one you have entered for inquiry.
                             Note:
                             *If a duplicate vendor is found in the WVFIMS Vendor System, a D will be placed
                             in the Vendor Status and the new vendor number for the active vendor will be
                             entered under NEW VENDOR ID to direct you to the new vendor number.

                             A vendor may be inactivated for several reasons such as; vendor has gone out of
                             business, vendor has moved, but their new address is already in the system,
                             requested by an agency because the vendor may be used only once for a special
                             check issuance, etc. If a vendor has been inactivated, the new vendor number will
                             be placed under the NEW VENDOR ID.
LAST UPDATED                 The last date the vendor information was updated in the WVFIMS Vendor System.
BEP-WCC DEFAULT              Y-Vendor has not paid unemployment or workers’ compensation and cannot be used to
                             process a purchase order (encumbrance document). N-vendor is in compliance.
FEIN OR SSN                  F = Federal Employer Identification Number (FEIN) or S = Social Security Number
                             (SSN).
ON SCREEN                      What You See/What You Do
VENDOR STATUS                  Y= An approved active vendor                      Invoices may be processed
                               N= An unapproved vendor awaiting approval         Invoices may not be processed
                               D=A duplicate vendor                              Invoices may not be processed
                               I= An inactive vendor                             Invoices may not be processed
                               Note:
                               *Vendors with the status of D (duplicate vendor) or I (inactive vendor) may not
                               be inquired on using the vendor’s FEIN/SSN through the Vendors – Inquire
                               Vendors Key Prompt conversation. The only way an inactive or duplicate
                               Vendor may be inquired on at the Vendors Key Prompt screen is by using the
                               Vendor’s name or number (if you do not know the vendor number, it may be
                               found through an alpha search).
FEIN/SSN                       The vendor’s nine digit Federal Employer Identification Number or Social Security
                               Number. To prevent identity theft, you will only see the last 4 (four) digits of a SSN.
BRANCH CODE                    The branch code is used to distinguish vendors with the same FEIN/SSN, but with
                               different remit to or order from addresses.
BUSINESS DESIGNATION           CO       CORPORATION                         EM       EMPLOYEE
                               ES       ESTATE/TRUST                        MC       MEDICALCORPORATION
                               GO       GOVERNMENTAL ENTITY                 SO       SOLE PROPRIETOR
                               IN       INDIVIDUAL                          AC       ATTORNEY CORPORATION
                               NO       NON-PROFIT                          HY       HIGHWAYS USE ONLY
                               PA       PARTNERSHIP                         NG       NATIONAL GUARD

                               Note:
                               *Please refer to the Business Designations for further information concerning the
                               use of business designations.
DOING BUSINESS AS              This space is specifically reserved for the name of the owner of a sole proprietorship.
                               For 1099 purposes, the Internal Revenue Service requires the name of the sole
                               proprietor (individual owner) of the business on the first line of the form 1099.
CONTACT NAME                   The name of the person most frequently called at the vendor’s business.
PHONE NUMBER                   The telephone number of the vendor contact person.
EXTENSION                      The extension number of the contact person’s telephone number.
STREET ADDRESS, CITY           The vendor’s remit to address as it appears on the invoice for payment or the order from
STATE AND ZIP CODE             address for the mailing of purchase orders.
COUNTRY                        The country the vendor is located in.
ADDR TYPE                      R       REMIT TO ADDRESS                   O       ORDER FROM ADDRESS
                               Note:
                               *The remit to address is the address as it appears on the vendor’s invoice
                               submitted for payment and is where the check will be mailed to for payment. The
                               remit to address is designated by an R. The order address is the address used to
                               mail purchase orders (usually a physical location) and is designated by an O.

OUTSTANDING A/P *              The accumulative dollar amount of unpaid invoices for the vendor you are inquiring on.
PAYMENTS YTD *                 The accumulative dollar amount of invoices paid in the current fiscal year for the
                               vendor you are inquiring on.
PREVIOUS FY PAYMENTS *         The accumulative dollar amount of invoices paid in the previous fiscal year for the
                               vendor you are inquiring on.
LAST AMOUNT *                  The dollar amount of the last invoice paid for the vendor you are inquiring on.
LAST WARRANT NUMBER * The warrant number of the last invoice paid for the vendor you are inquiring on.
ON SCREEN            What You See/What You Do
LAST PAY DATE *      The date of the last invoice paid for the vendor you are inquiring on.
MAILING DATE         The date a request for W-9 information was mailed to the vendor.
MAIL RESPONSE DATE   The date W-9 information was processed in the WVFIMS Vendor System.
OVERRIDE ADDRESS     Not applicable at this time.
SUBRECIPIENT         Not applicable at this time.
                       <THEN DO ONE OF THE FOLLOWING>
ON SCREEN            What You See/What You Do
PF3                  Press PF3 to exit the screen and return one screen. The information on the detail screen
                     will be erased.
                                            <OR>
PF4                  Press PF4 to exit the conversation and return to the last menu screen. The information
                     on the detail screen will be erased.
*                    Presentation information may not always be accurate. For current information, you can
                     use the Invoice Inquiry conversation or Vendor Invoice Inquiry by Name conversation.

				
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