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    V
                DAVIS COLLEGE                      W
                                                       V
        U                                                  U


                           Of

            Agriculture, Forestry, &
               Consumer Sciences
               West Virginia University




A reference of guidelines, requirements, regulations, and
procedures for M.S. and Ph.D. graduate students in the WVU
                      Davis College

                        October 2005
                                                                           October 2005

Dear Graduate Students:

         Welcome to graduate education at the Davis College of Agriculture, Forestry, and
Consumer Sciences. Each graduate student is responsible for meeting deadlines and making
sure all requirements are fulfilled for his/her degree. This booklet should serve as a reference to
you throughout your graduate studies. Included in these guidelines is useful information such
as: graduate deadlines, requirements, program areas, required forms, guide to preparing your
thesis, Institutional Review Board information, as well as various checklists to help keep you
on time and on track. For detailed graduate information we recommend referring to the WVU
Graduate Resources Page, which can be accessed at www.wvu.edu/~graduate/ . Your graduate
academic program area may have specific procedures and requirements. Several graduate
program guidelines are on-line on the Davis College web site: www.caf.wvu.edu. Be sure to
check with your graduate advisor as to specific program requirements.

        For assistance or more information about graduate education at the Davis College
please contact the Office of the Associate Dean (304) 293-2691, dsmith3@wvu.edu or
jsencind@wvu.edu. For information about graduate records and requirements see Linda Tolka,
1004 Ag Sciences, (304) 293-8820 ext. 4523, ltolka2@wvu.edu. We wish to be as helpful as
possible to you throughout your educational experiences and will do our best to assist you in
achieving your goals. Please note that the information in this booklet is not inclusive and may
change over time. We plan to prepare annual updates for this booklet. If you are unsure of your
graduate degree requirements, please see your advisor or the Associate Dean’s Office.




Denny Smith                                           John Sencindiver
Associate Dean for Academic Affairs                   Assistant Dean
1006 Agriculture Sciences Building                    1010 Agricultural Sciences Building
(304) 293-2691                                        (304) 293-2691
dsmith3@wvu.edu                                       jsencind@wvu.edu




                                                                                                 2
                        Table of Contents
Reference List of Contacts….……………….…………..……………..5

Graduate Programs...…………………………………..…….………....7

Graduate Program Descriptions...……………………….….………….8
     Masters Programs ………..…………….………..………………8
     Doctoral Programs……………………………….….………….12

Deadlines……………………………………………….…….……..…13

Requirements …………………………………………………..…..….13

Instructions to Graduate Advisors and Department Chairs………..…..15


Fees..…………………………………………………….…………..…17

Application for Transfer of Graduate Credit…………….………….....19

Advising and Committee Selection…………………….……………...20

Graduate Faculty…....…………………………….………….………...21
     Division of Animal & Veterinary Sciences.………………….....21
     Division of Family & Consumer Sciences…..………………..…22
     Division of Forestry………...…………..………………………..23
     Division of Plant & Soil Sciences…..…..…………………..…...24
     Division of Resource Management…....……………………..….25

Plan of Study – Masters Degree………………….….…………………26

Plan of Study - Doctorate Degree..…………………..…………………29

Shuttle Sheet Instructions…………………………..……………….….32

Shuttle Sheet Request………………………….……………………..…33

Ph.D. Qualifying Exam Report………………………………………....34

Graduate Assistantships………………….…………………………..….35

Handbook for Graduate Teaching Assistants: FAQ…………………..…36
                                                                    3
Graduate Education at WVU: Endowed Fellowship Program…..……….40

Graduate Assistant Insurance……………………………..…………….....41

Human Subjects Research………………………………….……………...43

Animal Care & Use Committee (ACUC)…………………….……………44

Basic Research Guide – WVU Libraries…………………………………..45

WVU Libraries Guide to Preparation of Thesis & Dissertations………….50
    Introduction…………………………………………………………50
    Arrangement of Contents…………………………...………………51
    Electronic Format Requirements……………..……………………..55
    General Format Issues……………….………………….……….….61
    Print Formats………….………………………………..…………...65

Recommended Thesis and Dissertation Styles by Division……………….72

Printing & Binding Services……………..……………….………………..73

Process for Electronic Theses and Dissertation Submission ….…………..74
      Master’s Thesis Checklist for ETD Submission………………….…76
      Doctoral Dissertation Checklist for ETD Submissions….…………..77
      Master’s Project Report Checklist for ETD Submissions…………...79
      Doctoral Research Project Report Checklist for ETD Submissions...80
      Master’s Thesis Checklist for ETD Exemptions………………….…81
      Doctoral Dissertation Checklist for ETD Exemptions………………82
      Submission Deadlines ………………………………………………84
      Submission Fees …………………………………………………….85
      Web Resource Links ………………………………………………...89
      Graduate Contacts …………………………………………………...92
      How to Create ETD Files ………………………………………..…..94
      Intellectual Property Issues ………………………………………..…97

Check list for Masters Candidates…………………….….………..…..…..103

Check List for Doctoral Graduates……………………….…..……….……105

Graduate Requirement Guide…..…………..……..…….………………..…107



                                                                            4
                      Reference List of Contacts for the
         Davis College of Agriculture, Forestry, & Consumer Sciences

Dean & Director                           Division of Plant & Soil Sciences
Dr. Cameron Hackney                       Dr. Barton Baker
(304) 293-2395                            (304) 293-4817
cafcs@wvu.edu                             bbaker2@wvu.edu

Associate Dean for Academic Affairs       Division of Resource Management
Dr. Dennis K. Smith                       Dr. Peter Schaeffer
(304) 293-2691                            (304) 293-4450
dsmith3@wvu.edu                           pschaef@wvu.edu

Assistant Dean for Academic Affairs       General E-Mail Questions
Dr. John Sencindiver                      askcafcs@mail.wvu.edu
(304) 293-2691
jsencind@wvu.edu                          Graduate Major Contacts:

Associate Director of Research            Agricultural and Resource Economics
Dr. William Vinson                        Dr. Tesfa Gebremedhin
(304) 293-4421 ext. 4540                  (304) 293-4832 ext. 4467
wvinson@wvu.edu                           tgebreme@wvu.edu

Graduate Student Records                  Agricultural and Environmental
Mrs. Linda Tolka                          Education
(304) 293-8820 ext. 4523                  Dr. Stacy Gartin
ltolka2@wvu.edu                           (304) 293-4832 ext. 4480
                                          sgartin@wvu.edu
Administrative Assistant
Mrs. Nancy Moody                          Agriculture, Forestry, and Consumer
(304) 293-2691                            Sciences
nmoody2@wvu.edu                           Dr. Dennis K. Smith
                                          (304) 293-2691
Division of Animal & Veterinary Science   dsmith3@wvu.edu
Dr. Paul Lewis
(304) 293-2231 ext. 4413                  Agronomy (Crop and Soil Science)
plewis@wvu.edu                            Dr. Barton Baker
                                          (304) 293-4817
Division of Family & Consumer Science     bbaker2@wvu.edu
Dr. Peter Schaeffer
(304) 293-4450                            Animal & Food Sciences
pschaef@wvu.edu                           Dr. Paul Lewis
                                          (304) 293-2231 ext. 4413
Division of Forestry                      plewis@wvu.edu
Dr. Joe McNeel
(304) 293-2941 ext. 2471                  Animal & Veterinary Sciences
jmcneel@wvu.edu                           Dr. Paul Lewis
                                          (304) 293-2231 ext. 4413
                                          plewis@wvu.edu
                                                                                5
Child Development & Family Studies   Resource Management and Sustainable
Dr. Carol Markstrom                  Development
(304) 293-3402 ext. 1775             Dr. Tesfa Gebremedhin
cmarkstr@wvu.edu                     (304) 293-4832 ext.4467
                                     tgebreme@wvu.edu
Entomology
Dr. Linda Butler                     Plant Pathology
(304) 293-6203 ext. 4305             Dr. Alan Sexstone
Linda.Butler@mail.wvu.edu            (304) 293-3911 ext.2225
                                     asexston@mail.wvu.edu
Environmental Microbiology
Dr. Alan Sexstone                    Plant & Soil Sciences
(304) 293-3911 ext.2225              Dr. Barton Baker
asexston@mail.wvu.edu                (304) 293-4817
                                     bbaker@wvu.edu
Forest Resource Science
Dr. Joe McNeel                       Recreation, Parks, & Tourism Resources
(304) 293-2941 ext. 2471             Dr. Steven Selin
jmcneel@wvu.edu                      (304) 293-2941 ext. 2442
                                     sselin@wvu.edu
Forestry
Dr. Ray Hicks, Jr.                   Reproductive Physiology
(304) 293-2941 ext. 2424             Dr. Keith Inskeep
rhicks3@wvu.edu                      (304) 293-2406 ext. 4422
                                     einskeep@wvu.edu
Genetics & Developmental Biology
Dr. Joginder Nath                    Wildlife & Fisheries Resources
(304) 293-6256 ext. 4333             Dr. Kyle Hartman
jnath@wvu.edu                        (304) 293-2941 ext.2494
                                     khartma2@wvu.edu
Horticulture
Dr. Sven Verlinden                   Wood Science and Technology
(304) 293-6023 ext. 4329             Dr. James Armstrong
Sven.Verlinden@wvu.mail.edu          (304)293-2941 ext. 2486
                                     jarmstro@wvu.edu
Human Nutrition
Dr. Cindy Fitch
(304) 293-2631 ext. 4415
cfitch@wvu.edu




                                                                              6
                     GRADUATE PROGRAMS

Master's Programs:

   Agricultural and Resource Economics
   Agricultural and Environmental Education
   Agriculture, Forestry, and Consumer Sciences
   Agronomy (Crop Science or Soil Science)
   Animal and Veterinary Sciences
   Child Development and Family Studies
   Entomology
   Environmental Microbiology
   Forestry
   Genetics and Developmental Biology
   Horticulture
   Human Nutrition and Foods
   Plant Pathology
   Recreation, Parks, and Tourism Resources
   Reproductive Physiology
   Wildlife and Fisheries Resources

Doctoral Programs:

 Agricultural Sciences
  Animal and Food Sciences
  Plant and Soil Sciences
 Forest Resource Science
 Genetics and Developmental Biology
 Resource Management and Sustainable Development
 Reproductive Physiology




                                                    7
                            Graduate Program Descriptions
        Students from across the country and around the world travel to West Virginia
University to work with the internationally recognized faculty of the Davis College of
Agriculture, Forestry, and Consumer Sciences. Master’s and doctoral degree candidates
pursue opportunities in varied programs such as entomology, genetics, resource economics,
and child development, among others. Research and educational centers supplement
classroom activities, and extensive farm and forest holdings provide ―living laboratories‖ for
scientific inquiry.
        To be considered for admission as a degree-seeking graduate student at WVU, an
applicant must have a baccalaureate degree with a cumulative grade point average of at least
2.75 on a 4.0 scale. This is a minimum university standard. Specific degree programs
frequently set higher standards and may set additional requirements, such as specific courses.
The Davis College of Agriculture, Forestry, and Consumer Sciences requires that the student
must:
    1. Have an adequate academic aptitude at the graduate level as measured by the Graduate
        Record Examination (GRE), or the New Medical College Admissions Test (New
        MCAT).
    2. Provide three letters of reference from persons acquainted with the applicant’s
        professional work, experience, or academic background.
    3. Submit a written statement of 500 words or more indicating the applicant’s goals and
        objectives relative to receiving a graduate degree.
    4. International students have the additional requirement to submit a minimum score of
        550 paper based, 23 computer based on the TOEFL examination if their native
        language is not English.

    To assist students in continuing their education at the graduate level, many graduate
programs offer research or teaching assistantships. West Virginia University annually employs
1,400 graduate students. All graduate assistants are eligible to apply for a remission of tuition
and some fees. Programs encourage students to apply for these positions, which usually begin
in the Fall semester.

Master’s Programs:

    Agricultural and Resource Economics
     Agricultural and Resource Economics is an applied economics program
     which deals with the analysis and understanding of natural resource,
     environmental, agribusiness, rural development, and international
     agricultural and development issues. Training in the area broadens
     intellectual horizons and helps prepare students for a variety of
     professional careers in business, government, and academia. Agricultural
     and resource economists work in a wide variety of careers including
     agricultural production and marketing, business management, consumer
     analysis, natural resource management,, environmental assessment, energy
     economics, international trade, and economic development. For additional

                                                                                                 8
   information contact Dr. Tesfa Gebremedhin, (304) 293-4832, ext. 4467,
   Email: tgebreme@wvu.edu.

 Agriculture and Environmental Education
  A master’s program for persons desiring advanced study in teaching
  agriculture in public schools, or in communications and leadership, or
  extension education. Students in the curriculum take graduate courses in
  both technical and professional education. For additional information
  contact Dr. Stacy Gartin, (304) 293-4832, ext. 4480.

 Agriculture, Forestry, and Consumer Sciences
  The Master of Agriculture, Forestry, and Consumer Sciences provides
  students with a broad-based working knowledge of all aspects of modern
  agriculture, forestry, and consumer sciences. This is a 36 credit-hour, non-
  thesis, multidisciplinary program offering the student flexibility in
  designing a program of study to fit his or her career needs. Contact Dr.
  Denny Smith (304) 293-2691.

 Agronomy – See Plant and Soil Sciences

 Animal & Veterinary Sciences
  The Master of Science in Animal and Veterinary Sciences allows
  maximum flexibility in courses and research problems. Students may
  emphasize physiology, production, nutrition, or food sciences. They may
  work with beef or dairy cattle, sheep, swine, poultry, or laboratory animals.
  Research problems on farm animals form the basis for many studies, but a
  comparative approach is emphasized. For additional information, contact
  Dr. Paul Lewis (304) 293-2231, ext. 4413.

 Child Development and Family Studies
  This program is structured to give students a basis from which to conduct
  research and to work with families and children in educational and clinical
  settings. In addition, the program prepares students for entering doctoral
  programs in child development and family studies, family life education,
  psychology, or counseling. For additional information contact Dr. Carol
  Markstrom at (304) 293-3402, ext. 1775.

 Entomology – See Plant and Soil Sciences

 Environmental Microbiology – See Plant and Soil Sciences


                                                                              9
 Forestry
  Candidates for Master of Science in Forestry may major in forest
  economics, forest biometrics, forest management, forest ecology,
  silviculture, or wood science. Students must complete 30 hours of
  approved study, six hours of which shall constitute a thesis. The program
  ordinarily requires two years of residence. For more information, contact
  Dr. Ray Hicks, Jr. at (304) 293-2941 x. 2424.

 Genetics and Developmental Biology
  This is an interdisciplinary program involving the faculty and facilities of a
  number of departments in the various colleges and schools of the
  university. The objective of the program is to give students an increased
  level of understanding in modern methodologies employed in genetics and
  developmental biology to prepare graduates for a career in teaching and/or
  research. Students may concentrate in genetics or developmental biology.
  Contact Dr. Joginder Nath jnath@wvu.edu.

 Horticulture – See Plant and Soil Sciences

 Human Nutrition and Foods
  This program offers students a variety of opportunities in clinical and
  applied nutrition. Students can apply to be enrolled concurrently in the
  dietetic internship program, to become eligible to take the registration
  examination for a dietetics profession. In addition, the program prepares
  students for entering doctoral programs in nutrition, education, and
  nutritional biochemistry. For additional information, contact Dr. Cindy
  Fitch at (304) 293-2631 ext. 4415.

 Plant Pathology – See Plant and Soil Sciences

 Plant and Soil Sciences
  The educational experience obtained through courses and research will
  provide students with the background and expertise to enter doctoral
  programs or professional careers. These disciplines are critical to maintain
  agriculture and forest productivity, solve environmental problems, and
  promote economic development. The Master of Science offers majors in
  agronomy, entomology, environmental microbiology, horticulture, and
  plant pathology. For more information please contact Dr. Barton Baker at
  (304) 293-4817.




                                                                              10
 Recreation, Parks, and Tourism Resources
  This program at the Davis College is the only National Recreation and
  Parks Association accredited program in the Mid-Atlantic region focusing
  on natural resource recreation tourism, and social dimensions in natural
  resource management. The program prepares students for careers in one of
  the largest and fastest growing sectors of the West Virginia economy:
  resource based recreation and tourism. Faculty and graduate students
  conduct applied research on the critical problem of integrating recreation,
  tourism, and other social considerations into the use of natural resources.
  For additional information, contact Dr. Steve Selin, (304) 293-2941, ext.
  2442.

 Reproductive Physiology
  The emphasis of this program is to provide a high quality apprenticeship in
  research in reproductive biology. In the past, many of the doctoral
  graduates from this program have gone directly into academic positions or
  research roles in government or industry. The M.S. program provides the
  opportunity to become involved in research and scientific writing before
  commencing a doctoral program. Faculty members are located in the
  Division of Animal and Veterinary Sciences, and the Departments of
  Biology, Obstetrics and Gynecology, Physiology and Pharmacology. For
  more information contact the Chair of the Faculty of Reproductive
  Physiology, Dr. Keith Inskeep at einskeep@wvu.edu, (304) 293-2406 ext.
  4422.

 Wildlife and Fisheries Resources
  This program at WVU is recognized by the West Virginia University
  System Board of Trustees as a ―Program of Excellence‖ and leads the
  successful candidate to professional certification as wildlife or fisheries
  scientists. The program prepares students for careers in wildlife and
  fisheries management, wildlife and fisheries biology, and ecology. Faculty
  and graduate students conduct applied research on the critical problems
  addressing wildlife and fisheries resources in the Appalachian region and
  other ecosystems. For more information, contact Dr. Kyle Hartman at
  (3040 293-2941 ext. 2494.




                                                                           11
Doctoral Programs:

    Agricultural Sciences: Animal & Food Sciences; Plant & Soil Sciences
     Students entering these programs may select research and classes to
     emphasize areas of interest appropriate to either the Animal & Veterinary
     Sciences or Plant & Soil Sciences divisions. Areas include environmental
     microbiology, agronomy (crop science, soil science), animal nutrition,
     entomology, horticulture, or plant pathology. For more information,
     contact Dr. Paul Lewis at plewis@wvu.edu or Dr. Barton Baker at
     bbaker2@wvu.edu .

    Forest Resource Science
     This program prepares students for an active role in the utilization or
     management of forests, the management of wildlife and fisheries
     resources, and the provision of recreational services. Students may choose
     to emphasize forest resources science, wood science, wildlife and fisheries
     resources, or recreation, parks and tourism resources. Contact Dr. Joe
     McNeel at (304) 293-2941 jmcneel@wvu.edu.

    Genetics and Developmental Biology
     This is an interdisciplinary program involving the faculty and facilities of a
     number of departments in the various colleges and schools of the
     university. The objective of the program is to give students an increase
     level of understanding in modern methodologies employed in genetics and
     developmental biological work to prepare graduates for a career in
     teaching and/or research. Students may concentrate in genetics or
     developmental biology. Contact the Chair of the Faculty in Genetics and
     Developmental Biology, Dr. Joginder Nath jnath@wvu.edu, (304) 293-
     6256 ext. 4333.

    Resource Management and Sustainable Development
      Students in this program may choose to specialize in natural resource and
     environmental economics, commodity market analysis, modeling and
     forecasting, or economic development. Graduates will be prepared to
     teach or work in government and industry. Contact Dr. Tesfa
     Gebremedhin, (304) 293-4832 ext. 4467, tgebreme@wvu.edu.

    Reproductive Physiology
     The program in reproductive physiology, is an interdisciplinary degree
     program, with faculty located in the Division of Animal and Veterinary
     Sciences, and the departments of Biology, Obstetrics and Gynecology,

                                                                                 12
       Pharmacology, Physiology, and the Division of Plant and Soil Sciences.
       The program has an internationally recognized faculty and a reputation for
       excellence in graduate education. For more information contact the Chair
       of the Faculty of Reproductive Physiology, Dr. Keith Inskeep at
       einskeep@wvu.edu, (304) 293-2406 ext. 4422.


                                       DEADLINES

Note: It is the responsibility of the student to be aware of all set deadlines
and to make sure they are met. Specific dates can be acquired from Linda
Tolka, 1004 Agricultural Sciences, (304) 293-8820 ext. 4523.

Plan of Study – completed by the end of first semester of study for M.S. students,
                 by the end of the first year for Ph.D. students.

Application for Graduation – approximately two months prior to graduation date,
         check with Linda Tolka for specific date.

Shuttle Sheet Request – must be submitted two weeks prior to final examination
         for Masters candidates and three week prior to final examination for
         Ph.D. candidates.

Oral Defense must be completed before ETD submission of thesis which is
         usually required approximately two weeks before graduation.

 ETD Submission of Thesis/Dissertation – must be submitted by the set
       deadline.



                                     Requirements
       As a graduate student returning to the Davis College or entering for the first time, you
may be wondering where to start. There are many requirements that you must fulfill in order to
earn your graduate degree. The following describes some of the many required forms and
processes.

Graduate Committee: a committee composed of faculty members whom you will select by
the end of the first semester to oversee and review your research and course of study.

Plan of Study: a binding agreement between you and your committee members. This plan is
required and specifies your intended course of study, total credit hours, proposed research
topic, and members of your graduate committee. It should be completed and submitted for
                                                                                            13
approval by the end of the first semester for M.S. students, or by the end of the first year for
Ph.D. candidates.

Qualifying Exam: Oral and/or written qualifying examinations will be administered during
the program by the Qualifying Examination Committee. Upon satisfactory completion of the
qualifying examination and course requirements, the student will be eligible for admittance to
candidacy for the Ph.D. degree program.

Shuttle Sheet: required form that indicates tentative clearance of you for graduation by
checking courses listed and total hours for accuracy. This sheet should be completed two
weeks prior to final examination date for M.S. students, three weeks prior to final examination
date for Ph.D. candidates.

Thesis: depending on the intended degree, a thesis may be required for your Master's Degree.
A thesis is a report of the designated research project that is usually composed of an
introduction, literature review, methodology, results, and conclusions (5 to 6 chapters), which
must be approved by your committee members.

Dissertation: report of original research in partial fulfillment of doctoral degree requirements
that must be completed and approved by your committee members.

Institutional Review Board: if you intend to use human subjects in your research, you must
submit your intentions to the IRB for approval prior to proceeding with any experiment,
survey, questionnaire, etc. This board was designed to prevent any possible human harm that
might be brought about by research. In many cases exemptions may be granted by submitting
an Application for Exemption.

Defense: prior to graduation and official submission of your thesis or dissertation you must
defend your research to the members of your committee. This will consist of presenting your
research process and findings for examination and answering questions about your project.
Committee members must sign the approval page to be included in your thesis or dissertation.

Electronic Thesis Submission: all theses and dissertations are required to be officially
submitted electronically following your successful defense. A complete guide to electronic
submission can be found in this packet.

Application for Graduation: this application is available to you in the Associate Dean's
office, and should be completed at registration or shortly thereafter. There is a graduation fee
that must be paid to WVU Admissions and Records prior to graduation.




                                                                                             14
                                 West Virginia University
                          Completion of Graduate Degree Programs
                  Instructions to Graduate Advisors and Department Chairs

Remind all finishing graduate students to file an Application for Graduation and Diploma with
the Associate Dean’s office.

   1. Check the student’s record to be sure it is correct and complete. Then establish a date
      for the final examination that is mutually acceptable to the candidate and all committee
      members. Request a ―Shuttle Sheet‖ t least TWO weeks before a Scheduled final
      master’s exam and THREE weeks before a doctoral exam, sending a copy of the
      request to all committee members so they will be informed of the date, time, building
      and room. No final examination is valid if given to a student PRIOR to clearance
      by the Associate Dean, s indicated by the advisor’s receipt of a Shuttle Sheet for
      the candidate. Doctoral examinations are announced in the Calendar of Events
      published by the WVU News Service and are open to the public. Thus, they should be
      scheduled in a room that can accommodate visitors.

       No doctoral or master’s examinations are to be given during finals week. The results of
       the examination are to be recorded on the Shuttle Sheet, which must be returned to the
       Associate Dean’s Office at least one week before the end of the semester or summer
       term.

   2. Theses or dissertations must be at the completion stage before the final examination is
      scheduled. Each committee member should be furnished a copy of the completed draft
      of a thesis one month, and a dissertation two months prior to the scheduled
      examination. This will allow each committee member sufficient time for review and
      recommendations.

       Problem reports required in some master’s degree programs are not a part of University
       requirements. Their preparation need only meet the requirements of the graduate
       program. They are only deposited with the Department unless otherwise specified by
       the College.

   3. Return the completed Shuttle Sheet to the Associate Dean’s Office. It must bear
      original signatures of ALL committee members and be dated in the correct blank
      indicating ―passed‖ or ―failed.‖ It is therefore, necessary to report failures. A student
      may have no more than three changes to pass the final examination before ultimate
      suspension from the degree program.

   4. Remove incomplete grades at least one week before the graduation date.

   5. Submit final grades for the current semester as soon as possible, but under no
      circumstances later than the specified deadline of the second day following the end of
      the final examination period.

   6. Because so little time is allowed for preparing the graduation list for the Board of
      Trustees, no master’s or no doctoral exam can be scheduled during the final week of the


                                                                                                  15
       semester in which the student is to receive his/her degree. Final examinations are to be
       conducted at WVU.

   7. Before the end of each semester and summer term, the Associate Dean’s Office
      circulates a tentative graduation list to all Directors of Divisions offering courses of
      study leading to graduate degrees. This list must be corrected and returned to the
      Associate Dean’s Office on the date specified on the sheet. If a change is not required,
      the Associate Dean’s Office must be informed of the ―NO CHANGE‖ status also, Even
      if there are no graduates for the period, the sheet should be signed and returned with
      these notations.

   8. Information on off-campus courses for the graduating student, such as course number,
      credit hours, and course description, should be submitted to the Associate Dean’s
      Office on or before the date the Shuttle Sheet is requested. Final grades for these
      extension courses as well as other courses must be in the Associate Dean’s Office on
      the second day following the end of the examination period. This is extremely
      important at the close of the second semester because the final listing of graduates for
      the Commencement program must reach the printer’s office in sufficient time for
      processing.

   9. Registration is necessary for graduation. A degree candidate cannot be graduated unless
      duly registered as a student at WVU. Furthermore, a person’s legal rights as a student
      can be established only through registration, and finally, University funding by the
      Board of Trustees reflects only those academic services provided for students in
      registered course work. Thus, registration is essential and necessary during the term
      that graduations is anticipated.

IN SUMMARY, it is stressed that the Graduate Advisor must screen the record of the finishing
graduate student during the final semester, remove all incomplete grades, return signed Shuttle
Sheet, and submit final grades for the current semester no later than the second day following
the end of semester. Students whose grades are not received within one week after completion
of these terms may not be graduated.

Filing Dissertation Electronically:

        Information about electronic submission of Dissertations and Theses may be found at
http://www.wvu.edu/~thesis.




                                                                                              16
FEES

Fees per credit hour for Graduate Studies as of September 2005, fees subject to change without
notice. http://www.arc.wvu.edu/admissions/costs.html

                 WVU GRADUATE TUITION AND FEES (2005 - 2006)
                                    Tuition and Fees Per Year
                   Resident                                         Non-Resident
          Tuition and Fees $4,582.00                         Tuition and Fees $13,282.00
                                Tuition and Fees Per Credit Hour
                   Resident                                         Non-Resident
    Tuition and Fees $258.00 per credit hour           Tuition and Fees $741.00 per credit hour


Special Notes

      Certain laboratory courses have a $60.00 fee for each course.
      Individual programs may have additional fees.
      Costs are subject to change. Tuition and fees for graduate and professional programs vary.

***The Davis College requires a special fee of $176 for residents, and $240 for non-residents
per semester for the upkeep of labs and facilities. This fee is not waivable.




                                                                                                    17
http://www.finaid.wvu.edu/FinAid/coa.htm
WVU:: Financial Office
Cost of Attendance
Cost of Attendance is an estimate of how much your educational costs are expected to be for an academic
year (Fall and Spring semesters).

Cost of Attendance includes :

TUITION and FEES, which are fixed costs for any given academic year. Tuition and fee amounts can be
found in the current WVU CATALOG, which is available in all West Virginia high school guidance offices,
WVU Admissions and Records Office, or WVU Financial Aid Offices.

BOOKS and SUPPLIES are variable costs; in general, they will depend upon your particular program of
study.

ROOM, BOARD, TRANSPORTATION, and PERSONAL EXPENSES are extremely variable costs. They
consume the biggest part of your budget at WVU. Because of their flexible nature, they deserve your most
careful consideration. Your education may well depend upon your ability to construct a sound budget, and
live within it!

In addition to these costs, there are other variables involved in determining your cost of attendance:

Your residency status: resident (in-state) vs. non-resident (out-of-state).

Your living arrangements: living at home vs. living in WVU owned housing vs. living off-campus in an
apartment

Your year in college.

In some cases (approved through an appeal process), your cost-of-attendance may be adjusted to include
costs associated with medically prescribed special diets, child care, etc.

                             2005-2006 Graduate Costs of Attendance
    (Amounts are subject to changes approved by the WV Higher Education Policy Commission)


                                                                      Off Campus
             Category                                     In State            Out of State
Tuition & Fees                                                     4,582                   13,282
Books & Supplies                                                     825                      825
Room & Board                                                       8,226                    8,226
Transportation                                                     1,611                    1,611
Personal                                                           1,026                    1,026
                                          Total                  16,270                    24,970

Note:
These estimates include living costs, as well as direct educational costs. Included in these figures are
tuition and fees, books and supplies, room and board, transportation, and personal expenses, all for a 9-
month period. The Financial Aid Office will take into consideration your particular circumstances, but only to
the extent that you have made them aware! In addition, The Financial Aid Office has available several
standard budgets which relate to where you will be living, and to your particular academic discipline. These
budgets are designed to provide a modest but adequate lifestyle for you. Each year the Financial Aid Office
updates each component to reflect changes in the Consumer Price Index of the U.S. Department of Labor
and the local "marketplace." You are encouraged to write the Financial Aid Office for current information on
average costs of attending WVU.




                                                                                                                 18
                   APPLICATION FOR TRANSFER OF GRADUATE CREDIT
                           TO WEST VIRGINIA UNIVERSITY
Instructions
Credit earned at other institutions of higher education can only be credited toward graduate
degrees at WVU if the institution is accredited at the graduate level. The maximum transfer
credit permitted is 12 semester hours in master’s degree programs requiring 30 to 41
semester hours. Eighteen (18) semester hours will be accepted for degree programs
requiring 42 or more semester hours. Transfer credit is not restricted for doctoral students
as doctoral degrees are not credit-hour accumulation degrees. The student is responsible for
having an official transcript sent to the office of Admissions & Records.

Return completed forms to the Transcript Unit of Admissions and Records.

TO BE COMPLETED BY THE STUDENT:
Name: _____________________ Social Security Number: ________________________
Address: ________________________________________________________________
________________________________________________________________________
Date of Last Enrollment at WVU: _______________________
          Name of Institution: _________________________________________________
                                               (INSTITUTION FROM WHICH COURSES ARE TO BE TRANSFERRED)

          Address of Institution: ____________________________________________
                                          ____________________________________________
COURSE (S) (TO BE) COMPLETED
 Department                     Course             Semester         Equivalent              Semester &
 & Number                        Title             Hours           WVU Course               Year TO BE
                                                                                            Completed




As the Chair or designate of this student’s graduate program, I approve the use of the above
course (s) to fulfill requirements for a graduate degree.

____________________________________                          Approved by:
       Graduate Program Chair Signature
____________________________________                           ______________________________
          Type or Print Name                                   Associate Dean for Academic Affairs
                                                               Davis College of Agriculture, Forestry
                                                               & Consumer Sciences
9/03




                                                                                                         19
         ADVISING & COMMITTEE SELECTION

Advising
       Faculty members advise the students in the Davis College. Upon entering
graduate school you will be assigned an advisor from your Division or academic
discipline, who may remain your advisor throughout your graduate career unless
substitutions are made or another advisor is chosen.

Committee Selection
       Shortly after entering graduate school you should choose the members of
your graduate committee. The committee is typically composed of 3-5 faculty
members. The majority of these, two of three for M.S. students and three of five
for Doctoral students, must hold regular graduate faculty status (refer to the
attached list of graduate faculty. It is sometimes recommended that not all
committee members be from the same discipline, and at least one must be from
outside your department for Ph.D. candidates. Usually one of the members will
serve as committee chair. Your committee must approve your plan of study, and
you will defend to members of your committee. A substitution can be made at the
time of defense for one of your committee members in the event that he/she is
unavailable, however no more than one of your committee members may be
substituted.

Graduate Faculty
Faculty in the Davis College may be regular or associate members of the
graduate faculty.

Regular Membership
         Regular members may chair students’ committees or direct master’s
           and doctoral research, theses, and dissertations.

Associate Membership
       Associate members may not chair students’ committees or direct master’s
theses and doctoral dissertations (or equivalent).

A list of current graduate faculty members (by division) follows




                                                                              20
Graduate Faculty - Division of Animal & Veterinary Sciences
                                2005

                          CURRENT STATUS

                   NAME                REGULAR   ASSOCIATE

     BLEMINGS, KENNETH                     X

     DAILEY, ROBERT                        X

     DAWOOD, YUSOFF                        X

     DeGRAFT-HANSON, JUNE                  X

     FELTON, GENE                          X

     HILEMAN, STANLEY                      X

     INSKEEP, KEITH                        X

     JACZYNSKI, JACEK                      X

     KENNEY, P. BRETT                      X

     KLANDORF, HILLAR                      X

     KHAN, FIRYAL                          X

     LEWIS, PAUL                           X

     MORITZ, JOSEPH S.                     X

     NAZ, RAJESH                           X

     NOUEIRY, AMINE                        X

     OSBORNE, PHILLIP                               X

     SEMMENS, KENNETH J.                            X

     VERNON, MICHAEL                       X

     WAGNER, WAYNE                         X

     WILSON, MATTHEW E.                    X

     WOLOSHUK, JEAN                                 X

     YALCINKAYA, TAMAR                     X

     YAO, JIANBO                           X




                                                              21
Graduate Faculty - Division of Family & Consumer Sciences
                          2005


               NAME          REGULAR       ASSOCIATE

  BEACHAM, CINDY                               X

  BROWN, GUEN                                  X

  FITCH, CINDY                   X

  FORBES, BETTY                                X

  HUEY, ERRON                    X

  JACOB, JOHN                    X

  MacDONALD, NORA                              X

  MARKSTROM, CAROL               X

  MATAK, KRISTEN                 X

  McFALL, BARBARA                X

  NATH, CHARLOTTE                              X

  RAUCH, DOTTIE                                X

  TOU, JANET                     X

  WARASH, BARBARA                X




                                                            22
        Graduate Faculty - Division of Forestry
                         2005

             Name               Regular    Associate
ANDERSON, JAMES                   X
ANDERSON, R. BRUCE                X
ARMSTRONG, JAMES                                  X
BROOKS, JOHN R.                   X
DAWSON-ANDOH, BEN                 X
EDWARDS, JOHN                     X
FORD, W. MARK                                     X
GRAFTON, WILLIAM                                  X
HARTMAN, KYLE                     X
HEITZMAN, ERIC                    X
HICKS, RAY                        X
LANG, ELEMER                      X
McGILL, DAVID                     X
McNEEL, JOSEPH                    X
MILAUSKAS, STEVEN                                 X
MAZIK, PATRICIA                   X
PETTY, J. TODD                    X
PIERSKALLA, CHAD                  X
RENTCH, JAMES                     X
SMALDONE, DAVE                    X
SELIN, STEVEN                     X
WHITMORE, ROBERT                  X
WANG, JINGXIN                     X




                                                       23
  Graduate Faculty - Division of Plant & Soil Sciences
                          2005

              Name               Regular      Associate
AMRINE, JAMES                      X
BAKER, BARTON                                    X
BALASKO, JOHN                      X
BANIECKI, JOHN                                   X
BIGGS, ALAN                        X
BISSONNETTE, GARY                  X
BRYAN, WILLIAM                     X
BUTLER, LINDA                      X
CHANDRAN, RAKESH                   X
DOELLING, JED                      X
HOGMIRE, HENRY                                   X
KARLSON, DALE                      X
KOTCON, JAMES                                    X
MacDONALD, WILLIAM                 X
McDONALD, LOUIS                    X
MORTON, JOSEPH                     X
NATH, JOGINDER                     X
PANACCIONE, DANIEL                 X
RAYBURN, EDWARD                    X
SENCINDIVER, JOHN                  X
SEXSTONE, ALAN                     X
SKOUSEN, JEFFREY                   X
THOMPSON, JAMES                    X
VERLINDEN, SVEN                    X




                                                          24
  Graduate Faculty - Division of Resource Management
                          2005


              NAME               REGULAR   ASSOCIATE

ARMSTRONG, DONALD                              X
                                    X
BOONE, DEBORAH
                                    X
BOONE, HARRY
                                               X
BORISOVA, TATIANA
                                    X
BROWN, CHERYL

COLLINS, ALAN                       X

D'SOUZA, GERARD                     X

FLETCHER, JERALD                    X

GARTIN, STACY*                      X

GEBREMEDHIN, TESFA                  X

LABYS, WALTER                       X

McBRIDE, STEVEN                                X
                                    X
NASSAR, HALA

PHIPPS, TIM                         X

SCHAEFFER, PETER                    X
                                               X
SINGH-KNIGHTS, DOOLARIE

SMITH, DENNIS                       X

SPEROW, MARK                        X

YUILL, CHARLES                                 X




                                                       25
                           WEST VIRGINIA UNIVERSITY
                      DAVIS COLLEGE OF AGRICULTURE, FORESTRY
                            AND CONSUMER SCIENCES

                                      Master’s Degree
                                     PLAN OF STUDY

Name____________________________________ Soc. Sec. No.___________________
Degree Sought_____________________________Graduate Program: ______________
Tentative Completion Date_________________________________________________
College and Universities previously attended, dates attended, and degrees received.
________________________________________________ G.P.A._________________
________________________________________________ G.P.A._________________
________________________________________________ G.P.A._________________
Courses Accepted from Other Institutions

      Course                    Institution              Semester Hours          Grade




Directions
1.     This form should be typewritten or computer generated and completed in full.
2.     It must be signed by the student and his/her graduate committee.
3.     When approved by the Associate Dean, it becomes a binding agreement for the student,
       committee, and the WVU Davis College of Agriculture, Forestry and Consumer
       Sciences.
4.     Requests for change in the plan of study should be submitted in writing:
       a.      For a small change in an approved program, a letter of request should be
               submitted to the Associate Dean after written concurrence has been obtained
               from a majority of the graduate committee.
       b.      Major changes in a program will require that a revised plan of study be
               submitted to the graduate committee for its approval and transmission to the
               Associate Dean.
5.     Due date: Master’s degree plan of study required prior to or at the end of the first
       semester enrolled, excluding the summer sessions. This pertains to committee
       selection and course work approval only.

Page 1/MS/5-05




                                                                                         26
                           Courses Taken or to be Taken at WVU
                                   for this degree ONLY

Course Number                  Course Title                     Sem. Hour          Grade




Total Graduate Credit
Hours:______________________________________________
Credit Hours at 400 Level:_____________________% of Total __________________
             Credit Hours at 500+ Level: ___________________% of Total __________________

NOTE: No more than 40 percent of course work at the 400 level may be applied to a Master’s
degree; 60 percent must be 500+ level. Transfer credit is counted as 500 level.

Page 2/MS/5-05



                                                                                            27
Please check one:    Thesis        Problem Report          Course Work

Proposed Research Topic:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________

The budget unit manager (Division Director) under which this student’s work will be done has
been advised of the composition of the student’s committee and the plan of study.

                                                                 ____________
                                                                    Initials

Approved by the Graduate Committee:
Name Typed                        Signature                              Date




        Major Professor

Approved by the Student:

________________________________ ______________________________ ________
Name Typed                          Signature                     Date

Approved by the Associate Dean for Academic Affairs:

________________________________ ______________________________ ________
Name Typed                          Signature                      Date




Page 3/MS/5-05




                                                                                          28
                          WEST VIRGINIA UNIVERSITY
                  DAVIS COLLEGE OF AGRICULTURE, FORESTRY
                           AND CONSUMER SCIENCES

                                      DOCTORATE
                                     PLAN OF STUDY

Name___________________________________ Soc. Sec. No.___________________
Degree Sought_____________________________Graduate Program_______________
Tentative Completion Date:_________________________________________________
College and Universities previously attended, dates attended, and degrees received.
________________________________________________ G.P.A._________________
________________________________________________ G.P.A._________________
________________________________________________ G.P.A._________________
Courses Accepted from Other Institutions
      Course                    Institution              Semester Hours          Grade




                                         Directions
1. This form should be typewritten or computer generated and completed in full.
2. The student and his/her graduate committee must sign it.
3. When approved by the Associate Dean, it becomes a binding agreement for the student,
   committee, and the WVU Davis College of Agriculture, Forestry and Consumer Sciences.
4. Requests for change in the plan of study should be submitted in writing:
      c.      For a small change in an approved program, a letter of request should be
              submitted to the Associate Dean after written concurrence has been obtained
              from a majority of the graduate committee.
      d.      Major changes in a program will require that a revised plan of study be
              submitted to the graduate committee for its approval and transmission to the
              Associate Dean.
5. Due date – Doctorate degree plan of study is required prior to or at the end of the first
   year of enrollment. This pertains to committee selection and course work approval only.
   Divisions may have additional requirements.

Page 1 / PhD./ 5-05




                                                                                          29
                      Courses Taken or to be Taken at WVU
                              for this degree ONLY

Course Number             Course Title            Sem. Hour     Grade




Total Graduate Credit Hours:______________________________________________



Page 2/PhD./5-05




                                                                             30
Proposed Research Topic:




The budget unit manager (Division Director) under which this student’s work will be done has
been advised of the composition of the student’s committee and the plan of study.

                                                                 ____________
                                                                    Initials
Approved by the Graduate Committee:
Name Typed                        Signature                              Date




        Major Professor

Approved by the Student:

________________________________ ______________________________ ________
Name Typed                          Signature                     Date

Approved by the Associate Dean for Academic Affairs:

________________________________ ______________________________ ________
Name Typed                          Signature                      Date



Page 3/Ph.D./5-05




                                                                                          31
                  Davis College of Agriculture, Forestry and
                             Consumer Sciences
                         Shuttle Sheet Instructions

The release of this Shuttle Sheet indicates the tentative clearance of the student for graduation.
Please check the courses listed on the shuttle sheet for accuracy.
The final recommendation for the degree depends on:

1.     The receipt of evaluated transfer credit from the Office of Admissions and Records.
       Such transfer credit must have had the prior approval of the major professor of the
       student’s graduate program.

       The transcripts should be sent directly to the Office of Admissions and Records.

2.     Removal of incomplete grades (by WVU Grade Modification Form sent to the major
       professor, Associate Dean and Admissions and Records).

3.     Receipt of the thesis or dissertation in the form required for electronic submission.

4.     Receipt by the Associate Dean’s Office of the signed Shuttle Sheet indicating the
       passing or failing of the final examination.

       It is the responsibility of the student and major professor to provide this information to
       the Associate Dean’s Office at the proper time. (One week prior to the end of each
       semester or summer term.)

5.     Even if all of the above requirements are met, the student may still be removed from
       the graduation list if there are outstanding bills to the University.

NOTE: For further information, consult the latest issue of the instruction sheet ―Completion of
Graduate Degree Programs, Instructions to Graduate Advisors and Department Chairs.‖ (See
Linda Tolka in Associate Dean’s Office).

PLEASE MAKE SURE TO USE PROPER NAMES (NO NICKNAMES) AND TITLES OF
COMMITTEE MEMBERS ON SHUTTLE SHEET REQUEST



9/05




                                                                                                32
                         Davis College of Agriculture, Forestry and Consumer Sciences
                                           SHUTTLE SHEET REQUEST

TO:        Associate Dean for Academic Affairs

FROM:

DATE:

The following student is anticipating graduation at the end of this semester or summer session. Please check the
student’s record and send a shuttle sheet to this office if degree requirements can be met.

The student’s committee below has previously been approved. All members have received draft copies of the
thesis or dissertation, and scheduling of the final examination is requested below.

Student’s Name:                                                                  SS#:
Degree:                 Major:
Area of Emphasis:
Examination Date:                                                                    Time:
Room Number and Building:
Anticipated Date of Graduation:
Program:            Dissertation       Thesis        Problem        Course Work
Title of Dissertation or Thesis:




Committee Members:
                        Name                                            Signature of Agreement
(Use proper names and titles) example: John Doe, Ph.D.
                                    -Major Professor




Signature of Division Director: ______________           ______________________________________________

NOTE: No Doctoral examinations are to be given without a minimum of five of the committee members present.
For Master’s exam, a minimum of three committee members must be present. Substitutes to a committee may be
approved by the Associate Dean.

Students should complete an Application for Graduation and Diploma and submit it to the Associate Dean’s
Office at registration or within two weeks thereafter.

Students must be registered for the semester in which they expect to graduate.

A Shuttle Sheet should be requested at least two (2) weeks BEFORE a scheduled final Master’s examination and
three (3) weeks BEFORE a Doctoral examination.


                                                                                                               33
      DAVIS COLLEGE OF AGRICULTURE, FORESTRY & CONSUMER SCIENCES
                        WEST VIRGINIA UNIVERSITY

                              Ph.D. Qualifying Examination Report


                                      MEMORANDUM

TO:           Dennis K. Smith, Associate Dean

FROM:         ____________________________
              Chairperson of Doctoral Committee

DATE:         ____________________________

RE:           Qualifying Examination

This is to certify that ________________________________________, a Ph.D. candidate in
_______________________________________, Davis College of Agriculture, Forestry &
Consumer Sciences completed his/her qualifying examination (s) on ___________________.
                                                                        Date

Exam: Passed _______ Failed ______

Signatures of Committee Members:

______________________________________________

______________________________________________

______________________________________________

______________________________________________

______________________________________________

______________________________________________

Submit to the Student Records Office (1004 Agricultural Sciences) immediately following the
final examination.




                                                                                         34
                              Graduate Assistantships
        There are several opportunities for financial assistance and employment for students
who attend graduate school in the Davis College. Students may be employed by the college or
in the industries in which they hope to find permanent employment once they graduate.
Valuable knowledge and experience can be gained by taking advantage of these opportunities.
Also, tuition waivers are available to those students who qualify. West Virginia University
annually awards about 1500 graduate assistantships, and about 200 fellowships. All graduate
assistants and fellows are required to be full-time (nine hours or more) graduate students in fall
and spring semesters, six hours in the summer. It is important to note that graduate assistants
are expected to perform duties satisfactorily, as specified by the graduate professor to which
they are assigned, unlike fellowships, which require no service in return.

Graduate Teaching Assistant: A person who holds a graduate teaching assistantship is
      obligated to the extent of teaching two three-hour courses per semester, or for the
      equivalent in laboratory classes, or for other forms of departmental assistance, except
      research assistance, amounting to a minimum of 12 hours a week.

Graduate Research Assistant: A graduate research assistant is a graduate student whose duties
     consist of assisting in the research of a faculty member with an obligation of 20 hours
     per week in any semester. Graduate Research Assistants’ research may or may not
     correspond to the research conducted for their thesis or dissertation. The Division and
     the faculty advisor determine the graduate student’s assignments.

Graduate Fellow (Ph.D.): Fellowships are awarded on the basis of academic merit and require
      no service in return. Graduate fellows are expected to spend fulltime in pursuit of their
      studies, but may teach to the extent that the particular degree program requires.

Contact the Division Directors for more information about the availability of assistantships and
fellowships:

Animal & Veterinary Science:                             Plant & Soil Sciences
Dr. Paul Lewis                                           Dr. Barton Baker
(304) 293-2231 ext. 4413                                 (304) 293-4817
plewis@wvu.edu                                           bbaker@wvu.edu

Family & Consumer Sciences                                Resource Management:
Dr. Peter Schaeffer                                       Dr. Peter Schaeffer
(304) 293-4450                                            (304) 293-4450
pschaef@wvu.edu                                           pschaef@wvu.edu

Forestry
Dr. Joe McNeel
(304) 293-2941 ext. 2471
jmcneel@wvu.edu




                                                                                                   35
Handbook for Graduate Teaching Assistants: FAQ
                 Home                             Degrees                         Contact

Table of contents
                                    3. Frequently Asked Questions
                                     What It Means to Be a "Graduate Teaching Assistant" at
1. Preface                          WVU
2. WVU Mission Statement              GTA Rights and Responsibilities
3. Frequently Asked                   Terms of Employment
                                      Policy on Remuneration for Graduate Assistants
                                      Remission of Fees
4. GTA Rewards

5. GTA Roles

6. Time Management                 What It Means to Be a “Graduate Teaching
                                   Assistant” at WVU

                                   What is the “official” definition of a graduate teaching
7. Preparing
                                   assistant?
8. Conducting a Course

9. Communication/ Responsibility
                                   Technically, a graduate teaching assistant is a person who
                                   holds a graduate teaching assistantship and is obligated to
                                   the extent of teaching two three-hour courses per semester,
                                   or for the equivalent in laboratory classes, or for other forms
10. Emergencies                    of departmental assistance, except research assistance,
11. Teaching Resources
                                   amounting to a minimum of 12 clock hours per week. These
                                   assistantships are generally registered to academic units.
12. Campus Resources

                                   How many graduate assistantships does West Virginia
                                   University award per year?

                                   West Virginia University annually awards approximately
                                   1,500 graduate assistantships supported from state
                                   appropriations, federal funds, private grants and contracts.
                                   WVU also awards about 200 fellowships and traineeships
                                   derived from federal agencies and from industries and
                                   private foundations.

                                                                  Top




                                                                                                  36
GTA Rights And Responsibilities

How will I know if I have been awarded an assistantship?
How will I know what my job as a graduate assistant is?

Upon initial appointment, and prior to subsequent
appointments, each graduate assistant must be provided
with a letter of appointment which describes and clearly
defines his/her work assignment, term of appointment, and
expectations of the position.

As a graduate assistant, am I required to be a full-time
student? Can I be a graduate assistant if I am not enrolled
into a program?

No one may be offered an assistantship unless he/she is a
full-time graduate student and until she/he has been
accepted into a graduate or professional program. Non-
degree students may not hold a graduate teaching
assistantship.

How much time per week will my duties as a graduate
assistant involve?

The maximum work assignment associated with the
assistantship, including any preparation time, should not
exceed an average of 20 hours per week for the semester.

As a graduate assistant, will I receive a waiver of my tuition
and fees? What are the time limits for receiving a waiver?

All graduate assistants are provided with full waiver of tuition
and mandatory fees -- a fee waiver period for a master's
student is up to 3 years while that for doctoral students
continuing beyond the master's is up to 5 years. Exceptions
to these time limits may be requested from the Office of
Graduate Education.

                               Top


Terms of Employment

What kinds of tasks would not be appropriate to my position
as a graduate assistant?

Graduate assistants should not be assigned clerical duties
or other duties generally considered to be "hourly-rate
activity." Such assignments are reserved for student
assistants who are treated as employees. A graduate
                                                              37
assistantship must provide for the enhancement of the
student's professional skills and knowledge.

When do I need to attend the WVU GTA Professional
Development Workshop?

All graduate teaching assistants, except those at the Health
Sciences Center, are required to attend the WVU GTA
Professional Development Workshop in the first fall
semester of their appointment. While attendance at this
workshop is mandatory for all newly appointed GTAs,
experienced GTAs and those from the Health Sciences are
encouraged to participate.

What are the usual terms of service for graduate assistants
receiving a stipend?

Stipends for graduate assistantships are generally stated in
terms of nine- or twelve-month appointments and require
service to the institution. The term of service normally runs
from August 15 to May 15 for nine-month appointments or
from August 15 to December 31 for the fall semester or
January 1 until May 15 for spring semester. The total hours
of work, as well as the particular days of service (e.g.,
weekends and/or holidays) required, must be made clear to
the student by the appropriate graduate department at the
time of assigning the assistantship.

May I have more than one assistantship at a time?

Students may not hold more than the total equivalent of one
assistantship. This rule applies even if the appointment
comes from several sources (e.g., graduate teaching
assistantship, graduate research assistantship, graduate
administrative assistantship, graduate residence hall
assistantship, and/or teaching fellow).

                              Top


Policy on Remuneration for Graduate Assistants

How are the minimum salaries for graduate assistants set?

Graduate assistant salaries must meet or exceed the
University minimum on a 9-month equated basis as set by
the Office of Academic Affairs, with the minimum salary for
doctoral students set higher than the minimum for master's
level students.


                                                            38
What requirements are used to establish graduate teaching
assistant salary ranges?

Academic and other units are required to establish
discipline-based salary ranges by student level (i.e.,
master's, doctoral, first-professional) for graduate assistants
funded in their units.

What criteria must international graduate teaching assistants
meet to qualify for a Certificate of Eligibility?

International students must meet financial support criteria
from an assistantship and/or other sources in order to qualify
for a Certificate of Eligibility (I-20 or IAP-66) and,
subsequently, a student visa.

                               Top


Remission of Fees

Are graduate teaching assistants eligible for remission of
fees? Which fees must graduate teaching assistants pay?

Students appointed as graduate assistants are eligible to
apply for remission of tuition and certain fees. All students
must pay the Mountainlair construction, radio station, Daily
Athenaeum, Technology, and Health Services fee. Payment
of most other fees is at the graduate assistant’s option.




                                                             39
Graduate Education At WVU: Endowed Fellowship
                   Program
        Home                           Degrees                          Contact


                      Endowed Fellowship Program.
  The Endowed Fellowships are provided to assist schools and colleges in
  the recruitment of high quality doctoral students and are funded from a
  variety of endowments. These fellowships provide supplemental
  stipends (i.e., to students who have been offered a graduate
  assistantship) of $2000 to attract a select group of graduate assistants to
  WVU. The fellowship awards are made on the basis of academic merit
  and do not require service to the University beyond the duties specified
  in the appointment as a graduate assistant. Endowed Fellowships can
  only be offered to new, incoming students and may be renewed
  annually for up to a total of three years.

  The Endowed Fellowships are administered through the
  schools/colleges. Recipients must hold a minimum of a baccalaureate
  degree from an accredited college or university and be admitted to a
  terminal degree (Ph.D., Ed.D., D.M.A., or M.F.A.) program. It is
  particularly useful if recipients can be selected late in the fall or early in
  the spring semester in time for the awards to be useful for recruiting
  purposes. Individual schools/colleges determine the mechanisms for
  selecting and notifying Endowed Fellows.

  Graduate assistants, including Endowed Fellows, are required to pay the
  mandatory special fees each semester and summer term (when
  applicable). Deans or their designees are responsible for monitoring the
  academic progress of recipients of these awards. If a fellow withdraws,
  leaves the University, or fails to meet the other conditions of the award,
  the Provost's Office should be notified immediately.

                    HERF Supplemental Fellowships.
  These $2000 supplemental teaching fellowships may be offered to
  master's as well as doctoral students. They are intended to help
  schools/colleges recruit excellent teaching assistants, and they may be
  renewed if in the best interest of the college. Since one of the
  University's highest priority goals is to attract women, blacks, and
  persons in other protected classes into every aspect of life in the
                                                                                   40
      University community, it is strongly encouraged that schools/colleges use
      HERF Supplemental Fellowships for protected class students.

      The funds for the HERF Supplemental Fellowships have been made part
      of the base amount provided to individual schools/colleges and,
      therefore, it is not necessary to request funds, but a report on how the
      funds were used is asked for by the Provost's Office. A final list of
      fellowship recipients, including HERF, Protected Class, and Endowed
      Supplemental, should be reported to the Provost by August 1 of each
      year.

          Home                       Degrees                       Contact                        Top




                Graduate Assistantship Insurance
STUDENT INJURY AND SICKNESS INSURANCE PLAN
West Virginia University is well aware that a college education can be financially draining and that our
graduate students often make considerable sacrifices in order to finance their education. We further
recognize that one of the major threats to this investment is the high cost of medical care. Hospital and
medical costs have increased dramatically in recent years and that without adequate protection, a
serious injury or illness could prove financially disastrous.

It is for the above reasons that Provost Gerald E. Lang has determined that all WVU graduate
assistants (GAs) in units reporting to the Provost (i.e., the "General" University) will be provided with an
Injury and Sickness Insurance Plan. Cost of this coverage will be borne by the Provost's Office. All
Graduate Assistants will be covered. Students may purchase optional coverage for spouses and/or
dependents. Graduate Assistants with equal or better coverage through their spouse or parents may
waive the WVU coverage. These costs, as well as other information relating to the Insurance Plan are
given below:

       Cost                Annual      Semi-Annual         Spring/Summer              Summer
Student                   $421.00            $223.00                 $268.00           $120.00
Spouse                  $1,993.00          $1,016.00              $1,242.00            $520.00
Each Child                $699.00            $356.00                 $436.00           $179.00


Annual
Student/Optional Repatriation/Medical Evacuation            $51.00
Spouse/Optional Repatriation/Medical Evacuation             $51.00
Each Child/Optional Repatriation/Medical Evacuation         $51.00

Effective/Expiration Periods
Annual                   8-12-2003 to 8-12-2004
Semi-Annual              8-12-2003 to 2-12-2004        2-12-2004 to 8-12-2004
Spring/Summer            1-01-2004 to 8-12-2004
Summer                   5-12-2004 to 8-12-2004


                                                                                                               41
THE UNIVERSITY PAYS THE GRADUATE ASSISTANTS PREMIUM. There is a coordination of
benefits if the graduate assistant has other insurance. The student insurance can be waived by filling
out a waiver form and sending it to Carolyn Matthews, University Health Service, Health Sciences
Center, PO Box 9247, Morgantown, WV 26506. The waiver form can be gotten from the insurance
packet given to each graduate student by his or her department or by contacting Carolyn Matthews.

Students having the Mega Life Insurance as their insurance carrier are required to obtain a University
Health Service Referral before being seen by a specialist or the Emergency Room if the student is
within 20 miles of campus and the Health Service is open. Health Service hours are Monday - Friday
8:30 am - 5:00 p.m. If the insured is no longer a WVU student the referral does not apply because they
are no longer eligible to be seen at University Health Service

The deductible is waived and services are covered at 100% when services are rendered at University
Health Service.

In Morgantown, West Virginia the preferred providers are: WVU Hospitals (Ruby Memorial), University
Health Associates (Physicians Office Center), and Chestnut Ridge Hospital. If seen in the Emergency
Room and referred to a specialty clinic always make an appointment at University Health Service (304-
293-2311) to obtain a referral before going to the specialty clinic. If a referral is not obtained the claim
may not be paid.

There is a $250.00 deductible per year per insured. After the deductible is met the insurance pays 80%
of the Usual and Customary Charges if seen by a preferred provider and 70% if the patient is seen by a
non-preferred provider. If the claim amount is above the usual and customary charge the patient may
be required to pay more than the 20% after the 80% is paid by the insurance company.

Pre-existing conditions are not covered until the carrier has covered the insured for 12 consecutive
months. A pre-existing condition is a physical or mental condition regardless of the cause, for which
medical advice, diagnosis, care or treatment was recommended or received within the six-month period
prior to the effective date of the policy.

Inpatient Services at a preferred provider hospital are covered at 100% of the charges. At a non-
preferred provider charges are paid at 70% of the Usual and Customary charge.

Outpatient Services are paid at 80% of the Usual and Customary charge after the deductible has been
met.

Day Surgery (when not admitted for an overnight stay) at a preferred provider will be paid at 100%; at a
non-preferred provider the amount covered is $400.00.

Psychotherapy benefits are not to exceed $5,000.00 maximum per year. Payment for psychotherapy on
an outpatient basis is limited to 50% of the Usual and Customary charge incurred (up to $30.00 per day
and not to exceed $1,200.00 maximum per policy year).

Ambulance Services are paid at $200.00 maximum per year.


Please visit the website at   www.studentresources.net for brochures, enrollment cards, coverage
receipts, ID cards, claim status, and other services. If you have additional questions, the on-campus
representative, Carolyn Matthews, can be reached at 304-293-2315.




                                                                                                               42
                               Human Subjects Research

       Research dealing with human subjects may fall into three different categories: Exempt,
Expedited Review, or Full Quorum. Students whose research falls into Expedited Review or
Full Quorum categories must submit the same form, however there is a separate form for
research which falls into the Exempt category.

Exempt: exempt research is research that does not require expedited or quorum
    review. This is typically non-invasive research using surveys or interviews,
    research in accepted educational settings, taste and food quality research,
    research using educational or cognitive testing, or studies of existing data.
Expedited Review: this is usually minimal risk research, meaning that the probability or
        magnitude of physical or psychological harm does not exceed that encountered in
        ordinary daily life or during routine physical or psychological tests. This research
        may encompass blood sample collection, collection of biological data by non-
        invasive means, data collected solely for non-research purposes, data from voice,
        video, digital, or image recordings.

Full Quorum Review: this type of review is necessary for research involving risk of physical or
         psychological harm greater than that encountered in everyday life, or research
         involving manipulation, stress, or deception.


****Students performing research likely to be exempt must submit an Application for
        Exemption. Students performing research likely to be Expedited or requiring Full
        Quorum must submit a Protocol Review.


 Students should check with their advisor to see which category their research will likely
          fall under. All IRB forms must be competed and submitted, and the IRB must
            grant approval prior to proceeding with any research. The Application for
                   Exemption and the Protocol Review form can be accessed at
                                www.wvu.edu/~rc/irb/


*IRB = WVU Institutional Review Board for the Protection of Human Subjects.




                                                                                               43
             Animal Care and Use Committee
                        (ACUC)
       The ACUC is the institutional animal care and use committee. Its activities
are mandated by the U.S. Animal Welfare Act and Public Health Service Policy.
Among other things, the ACUC is charged with reviewing and approving all
proposed uses of live vertebrate animals in teaching and research.
       Students who wish to use live vertebrate animals in their research must
receive core training and comply with all rules and regulations of the ACUC
prior to conducting any research on the animals. More information about the
Animal Care and Use Committee can be accessed at
www.wvu.edu/~rc/acuc/index.htm or by contacting the committee members in
the Davis College.

Please Contact:

Dr. Darin Matlick
(304) 293-2395

Dr. John Warren
(304) 293-2631 ext. 4418

Mr. Bill Jones
(304) 293-7092




                                                                                44
                                                 Basic Research Guide - WVU Libraries –
                                                    Agriculture, Forestry & Consumer Sciences

                        Looking for BOOKS?                                     Looking for JOURNAL ARTICLES?

          Books provide good background information.                     Articles in scholarly journals are a good source of
                                                                         the most up-to-date research information.
          Scholarly books provide overviews of information. These
          books draw on many other published materials and often         A scholarly journal is generally one that is published by and
          provide extensive bibliographies, lists of previously          for experts. An article published in a scholarly journal goes
          published books and articles, that can be used to find more    through a peer review process in which a group of reviewers
          information on your topic. They can be a good starting place   evaluate the article’s content, scholarly soundness and
          for your research.                                             academic value. Journal articles are an excellent source for
                                                                         new, previously
                                                                         un-published research.


          Start your search at the library’s webpage: www.libraries.wvu.edu

          To find BOOKS:                                                 To find ARTICLES:
          To search holdings at WVU:                                     Go to the Databases page:
                                                                         (The following are selected examples of databases that may be good starting
             use Mountainlynx                                            places for research for students in Davis College.)
                  truncation symbol ?
                                                                             Agricola
          To search library catalogs worldwide:                                   (National Agricultural Library)
                                                                                   truncation symbol ? when searched directly
             use WorldCat                                                          may also be accessed via EbscoHost
                 truncation symbol *
                                                                            Biological Abstracts
          (Both Mountainlynx and WorldCat use                                     (life sciences research journals)
FIND IT




          Library of Congress Subject Headings.)                                  truncation symbol *

                                                                             BioOne
          E-Books                                                                (full text research journals)
                                                                                   truncation symbol %
          WVU also has subscriptions to e-Books. Titles for
          e-Books are included in Mountainlynx. The full text of these      CAB Abstracts
          books can be accessed by following the link provided. You               (accessed via EbscoHost -can combine w/ Agricola)
          can also search e-Books directly by searching Knovel and                truncation symbol *
          netLibrary (available on the Databases page).
                                                                            Medline
                                                                                 (National Library of Medicine)
                                                                                  truncation symbol *

                                                                            SciFinder Scholar
                                                                                  (requires plug-in for access)




          Book Express                                                   Full-text
          The University Libraries provide intra-campus book delivery    Some databases will offer full-text links directly from the page.
          service Monday through Friday each week. Faculty, staff and    Follow the ―HTML Full Text‖ or ―PDF Full Text‖ link to view
          students who need a book from a campus library other than      the complete article.
GET IT




          the one nearest them can request it electronically through
          MountainLynx.                                                  Article Linker
          E-Z Borrow                                                     To access some full text articles you will need to follow a link
                                                                         through Article Linker. This will take you out of the database
          If the book you want isn’t available at WVU you can search     and link to another database or electronic journal location
          libraries in the region through one search interface. If the   where your article can be accessed. Sometimes Article Linker
                                                                                                                                            45
book is available at one of those libraries you can place a      leads you to the MountainLynx catalog where you will find the
request for it online. Delivery usually takes 3 – 5 days.        location for the paper copy of the journal.
(Only available for books.)



                                                              ILLiad
Both books and articles that are not available at WVU Libraries can be requested from another library via Interlibrary Loan.
WVU uses a system called ILLiad which allows you to place requests directly using an on-line request form. If you’ve never
used ILLiad go to ―register as a first time user‖ and create an account.

                                                     Libraries Depository
Items in off-site storage at the WVU Libraries Depository may be requested online. Use the ―Request‖ feature in
Mountainlynx to request books. To request journal articles from the depository, use the form for ―Depository Journals‖
available under ―Services‖ on the library’s web page.

                                            Other Helpful Information Sources
Government Documents – These are now included in MountainLynx so you may find them as part of your search there.
They are also searchable through the GPO Monthly Catalog on the Databases page. Government Documents related to
agriculture are located on the bottom floor of the Evansdale Library in compact shelving units. They have a unique numbering
system called SUDOCS numbers. Example: A 1.77:267-4 The main thing to remember about SUDOCS is that numbers are
always treated as whole numbers (not decimals as in Dewey or LC classifications) and any punctuation (periods, slashes)
separates whole numbers from each other. For example: 1.3 is shelved before 1.201. Some government documents are
available electronically – MountainLynx provides links where available.

AgNIC – www.agnic.org – portal that allows searching across a variety of quality information sources gathered together
by the National Agricultural Library and member libraries. Also provides links to web pages where information is gathered by
subject. Examples: Iowa State University’s Swine page, Penn State’s Turf Grass page.

Scirus - www.scirus.com – scientific search engine from Elsevier

                                          Common Features of Most Databases
Controlled Vocabulary – these may be called subject headings, descriptors, identifiers, index terms, etc.

Boolean Searching – AND OR NOT
      AND – narrows a search OR – broadens a search                              NOT – narrows a search

Truncation – usually the * symbol (but not always)
         Retrieves words with common root – agricultur* retrieves agriculture, agricultural

Phrase Searching – look for this as a search option or try quotation marks, ―growth regulators‖




                                                                                                                      46
                                             Need Help? Please Contact Us
Instant Answers – chat.lib.wvu.edu – online chat reference service. Available Monday -Thursday 9 a.m.- 9 p.m.; Friday
9 a.m.- 5 p.m. and Sunday 1 p.m.- 5 p.m. and 6 p.m.-9 p.m.

Reference Desk – There is a reference librarian available at the Evansdale Library during the above hours. You can visit or
call the reference desk at 293-4696 ext. 5113.

Agriculture, Forestry and Consumer Sciences Librarian – Call 293-4696 ext. 5114 to set up an appointment with
Jill Dotts for individualized help with your research. You can also e-mail questions to jill.dotts@mail.wvu.edu

Ask a Librarian - Email your Reference Question Using the Online Form. A reference librarian will respond by
e-mail within 48 hours. http://www.libraries.wvu.edu/instruction/ask.htm




                                            New Login Instructions
                                             for Library Computers
                                             effective July 1, 2005



       User name
       Students - User name is the same as your MIX username.
       Example:
       If your mix address is jjones4@mix.wvu.edu, your User Name is jjones4
       Faculty and Staff - User name is your WVU employee number.
       To find your number, swipe your ID card at one of the WVU Universal ID look-up stations in
       the library or go to the Human Resources website:
       http://intranet.wvu.edu/leave/leaverequest.cfm

       Resident Borrowers and others with courtesy cards -
       User name is your WVU card number.

       Password
       two digit day of your birth + the last four digits of your WVU ID number *
       Example:
       If your birthday is July 4 and your WVU ID number is 700-12-3456, your Password is 043456
       * ID numbers are no longer printed on cards.
       Students - if you don’t know your ID number you can look it up in MIX or swipe your card at one of
           the WVU Universal ID look-up stations in the library or ask a staff member for assistance.
       Faculty and Staff - swipe your card at one of the WVU
          Universal ID look-up stations in the library or ask a staff member for assistance.

       Login for Remote Access uses the same password as described above -

                                                                                                                   47
Two digit day of your birth + the last four digits of your WVU ID number

Remember – Social security numbers are no longer used – be sure to use your new ID number

To place requests in MountainLynx or E-Z Borrow:

Enter your entire ID # starting with 700



Selected Online Databases

Agriculture / Forestry
Agricola
Agris
Aquatic Sciences and Fisheries Abstracts
Avery Index to Architectural Periodicals
Biological Abstracts
BioOne
CAB Abstracts
Ecology Abstracts
Encyclopedia of Life Sciences
Engineering Index
Entomology Abstracts
Pollution Abstracts
netLibrary, Knovel
SciFinder Scholar
State Academies of Sciences Abstracts
Wildlife & Ecology Studies Worldwide

Consumer Sciences
Applied Science & Technology Abstracts
Art Abstracts
Arts & Humanities Abstracts
Avery Index to Architectural Periodicals
ERIC
PsycINFO
Social Sciences Abstracts
Social Services Abstracts
Social Work Abstracts Plus
Sociological Abstracts
General Reference
Academic Search Elite
Encyclopedia Britannica
JStor
Lexis-Nexis
Project Muse
                                                                                       48
Use MountainLynx to:
Search holdings of WVU Libraries
Check your own patron record and renew books online
Place holds or recalls for items
Request items from the depository
Check status of requests



Evansdale Library Hours

Mon. – Thurs.
8am - 2am

Friday
8am - 8pm

Saturday
11am - 7pm

Sunday
12pm - 2am




                                                      49
                                       Introduction

This guide describes the regulations governing the preparation of master's theses and
doctoral dissertations to be submitted to West Virginia University in partial fulfillment of
the requirements for any doctorate or masters degree conferred by the University, as
issued by the Office of Academic Affairs and Research and the University Libraries. It
gives the general requirements applicable to all fields of study and provides guidance
on the arrangement, format and submission of the student's manuscript.

      As of August 15, 1998, WVU requires the electronic submission of all theses and
dissertations (ETDs). ETD exemptions will only be granted in rare instances. While
this guide focuses on formats generally applicable to both paper and electronic
documents, be advised that you must also consult the WVU Electronic Theses and
Dissertations Web pages at http://www.wvu.edu/~thesis/ to learn about the new
program. Links have been provided, where applicable, to facilitate navigation to topics
regarding electronic formats.

     You have the responsibility to present to the major professor for final approval a
well-written manuscript that is free from error. Copies of the thesis or dissertation
submitted to the University Libraries must be of professional quality. The text and any
tables, figures and graphics must be sufficiently clear, sharp, and large enough to be
easily readable in print and electronic formats, and suitable for microfilming, photo-
duplication or other means of reproduction.

       The following are some publications of general interest to all graduate students:

       Getting What You Came For: The Smart Student's Guide to Earning a
        Master's or Ph.D., by Robert L. Peters, Revised edition, Noonday Press, 1997.
       The Ultimate Grad School Survival Guide, by Lesli Mitchell, Peterson's,
        1996.

      The regulations herein described take precedence over previous publications
issued by the Office of Academic Affairs and Research and the University Libraries.
All program information is currently published and made available on the World Wide
Web. Administrators, faculty and staff should make this information known to the
student at the commencement of the thesis or dissertation writing.

     In addition to the electronic filing of your thesis or dissertation, an ETD
Submission Packet must be presented in person or by mail to the University
Libraries. See the Submission Forms page for a list of packet items.




                                                                                         50
Packets are to be delivered to:

       The University Libraries Acquisitions Department, Downtown Library Complex,
        Rm. 2510 Wise Library.

     Questions regarding the format of your thesis or dissertation or the submission
process not adequately answered in this guide may be directed to the University
Libraries; questions regarding the creation of your electronic document not adequately
addressed may be directed to the Office of Information Technology, who will be
pleased to give assistance.

Last Revised 26 August 2003




                               Arrangement of Contents




       Organization of Document

      Proper arrangement and construction of the parts of a thesis or dissertation
manuscript will likely vary according to the styles adopted by different disciplines. The
following are suggestions concerning the organization of the manuscript. They should
be taken as a norm from which deviations may be made under the guidance of your
advisor or committee.

Document Divisions

       The document is divided into front matter, body matter, and back matter. For
        an illustration, see ETD document division (jpeg).

A thesis or dissertation manuscript should consist of the following parts:
Front Matter

       Title Page
            o Committee Members listing should appear on the title page.
            o Keywords listing should appear on the title page.
            o Notice of Copyright, if applicable, should appear on the title page
               (copyright is optional, but recommended).
                                                                                       51
       Abstract
       Dedication (optional)
       Acknowledgments
       Table of Contents
       List of Tables
       List of Figures
       List of Symbols, Abbreviations, or Nomenclature
       List of Multimedia Objects or Files

Body

       Introduction
       Review of Literature
       Text of Investigation
       Summary and Conclusions
       Recommendations

Back Matter

       Bibliography
       Appendix
       Curriculum Vitae (Resume)

       At the beginning of each chapter, place the word "Chapter," the chapter
        number, and the chapter title in large type.

       A Signature page should not be included in the ETD. The ETD title page
        format includes a citation of your committee members. Signature pages should
        only appear in printed complementary copies. The actual signatures will be
        provided via the ETD Submission Signature Form.

Title
    Because library retrieval systems use words in the title to locate manuscripts, it is
essential that a title provide a brief description of the contents of the work. Words
should be substituted for formulas, symbols, Greek letters, and so on.

        Title Page

        The title page should include the following:

              Title
              Author
              Type of Manuscript (thesis or dissertation)
              College/School
              Degree Conferred (Ph.D., M.A., M.S., etc.)
              Degree Program (as listed in the WVU Graduate Catalog or latest
               update)
              Department
              Committee Members Listing

                                                                                       52
      Place of Publication
      Year of Publication (year submitted for graduation)
      Keywords Listing (from your discipline)
      Copyright Notice




For a pdf version of the title page, see sample title page.

      The institution of record (West Virginia University) must be cited
       on the title page of all thesis or dissertation submissions. In the
       event of joint programs (inter-university), both institutions may be
       cited; however, the secondary institution credit should be placed
       in the Department line and the Place of Publication line (as
       illustrated the above).

                                                                              53
     Abstract

             The purpose of the abstract is to give a concise presentation so
              that the reader will be able to determine whether it is advisable to
              read the complete manuscript.
             The maximum suggested length of the abstract should be 350
              words for dissertations, 150 words for theses. You may exceed
              the word limit in the electronic document itself, but keep in mind
              that the printed copy for ProQuest (formerly UMI) will need to be
              shortened.
             The abstract must have centered at the top of the first page the
              word ABSTRACT, the exact full title of the thesis or dissertation
              as it appears on the title page, followed on the next line by the full
              name of the candidate as it appears on the title page (see the
              illustration below).
             The following parts are found in an abstract, although not
              identified with subheadings:
                   o Statement of Problem
                   o Procedures or Methods
                   o Results
                   o Conclusions




     For a pdf version of the abstract page, see sample abstract page.

     Vita

          Center your name (as it appears on the title page). Include
     autobiographical information based on your academic and professional
     experience in paragraph or resume form.

Revised



                                                                                       54
                           Electronic Format Requirements

            Introduction              ETD File Types                   LaTex
       Acceptable File Types        Format Exceptions               Multimedia
                                  Quality of Graphics &
          Color vs. B/W                                        Technical Assistance
                                        Scanning




     As of August 15, 1998, WVU requires the electronic submission of all theses and
dissertations (ETDs).

      This section focuses on formats generally applicable to electronic documents.
The Print Format requirements in this guide are listed for use with printed and bound
documents, which apply only to individuals granted an ETD exemption, (granted only
in rare instances) or to bound copies which may be required by many departments
and/or committee members as well as for personal use.



Electronic File Types Required

Front Matter

      The preliminaries (title page, abstract, table of contents, list of tables, etc.) must
       be presented in the portable document file (pdf) format. The front matter
       material may be reproduced in more creative fashion within the body using an
       alternate format if desired.

Body Matter

      Material in the body must be accessible from a commonly used public domain
       platform or format (i.e. can be viewed in a Web browser).
           o For most students, we recommend using the Adobe Acrobat (pdf) format
              for a variety of reasons. The Acrobat Reader software, used to view and
              print these files, is freely available, works with Web browsers, and has
              become a de-facto standard over the years.
           o HTML or other formats are permitted, however, pagination structure,
              formatting and archiving become more problematic. We suggest that


                                                                                          55
              pdf equivalent file(s) be produced to accompany the HTML or other
              file(s) in order to help resolve this problem.
          o   Electronic formats used should provide the capability of uniform page
              numbering assignment as well as consistent screen and print output,
              regardless of platform.
          o   This is important in order to help classify and describe the document,
              which will aid in cataloging and dealing with printed copies. Because of
              this, we recommend the portable document file (PDF) format. This
              format can provide consistent reproduction in a variety of formats, print
              or electronic, HTML can not.

Back Matter and Appendices Format

      Material in the back matter such as appendices or other supplementary
       material may contain more specialized, platform dependent files, if you think
       they will be useful to fellow researchers (i.e. data sets or output files). Often,
       this can be represented in ASCII format. Where at all possible, try to use public
       domain platforms out of consideration for ease-of-use and preservation.


Acceptable File Formats for WVU ETDs

Thesis (front matter / preliminaries)

      PDF

Thesis (body)

      PDF (preferred)
      HTML

Text (supplementary files)

      ASCII (.txt)
      SGML

     -- Note: We recommend Unicode for non-Roman characters.
Images

      PDF (.pdf)

       -- use Type I PostScript fonts

      JPEG (.jpg)
      CompuServe GIF (.gif)
      TIFF following version 6.0 or later, including CCITT G4 (.tif)
      CGM Computer Graphics Metafile (.cgm)
      PhotoCD

                                                                                      56
        -- Note: We recommend a minimum of 600 dpi resolution for images of pages with text.

       Adobe Photoshop (.ppd)
       Post Script (.eps)
       PowerPoint (.ppt)

Video

       MPEG (i.e., MPEG-1, MPEG-2) (.mpg)
       QuickTime - Apple (.mov)
       Audio Video Interleaved - Microsoft (.avi)
       Streaming video applications

Audio

       MPEG-2
       MP3
       CD-DA
       CD-ROM/XA (A or B or C)
       AIF (.aif)
       SND (.snd)
       Streaming audio applications
       WAV (.wav)
       MIDI (.midi)
            o   Can be used with Finale software to reproduce score

Authoring

       Authorware
       Director (MMM, PICS)

Special

       Spreadsheet - Excel (.xls)
       AutoCAD (.dxf)
       ArcView (GIS)

Referring

       "handles" as URNs (URLs don't last very long)
       ISBN, ISSN



Multimedia Objects

      Multimedia object types include tables, complex equations, graphs, diagrams,
digital pictures, digital video, digital audio, virtual reality, and even computer software
that you have developed.

                                                                                               57
     For your convenience and to inspire you, we have compiled a survey of notable
WVU multimedia ETDs. Please contact the WVU Office of Information Technology for
specialized assistance with multimedia projects.

Simple objects

    Most simple objects like tables, graphs, and diagrams can be embedded in your
ETD using your word processor.

      Put the object at the point of reference or ``float'' it to the top or bottom of the
       page or to the top of the next page.
      Center the object between the left and right margins of the page.
      Directly below the object for figures and above for tables, center the type and
       number according to its position in the chapter (e.g., in Chapter 5 we may have
       Table 5.1, Table 5.2, and Figures 5.1, 5.2, and 5.3).
      Give the object a concise, descriptive title.

For example:




                    Figure 1.4. Example Multimedia Object (GIF, 1k)

Complex objects

     More complex multimedia objects, however, require special treatment. They
either do not fit naturally on a page or the file size is too large to fit reasonably within a
document. For complex objects, do the following:

      Place the type and number of the object along with its concise, descriptive title,
       centered on a line by itself. In parentheses, include the media encoding (e.g.,
       JPEG) and file size (e.g., 1.5 Megabytes).
      See instructions below on how to connect object titles using the PDF link
       feature.
      Be sure to submit each multimedia object file you have linked when you submit
       your PDF file.

     Note that many complex multimedia object types have a simple object version
(often called "thumbnail") that is a reduction of the picture or one frame of video. If
                                                                                            58
possible, we recommend that you include this reduction in the main document along
with a PDF link to the complex object.

      Multimedia Submissions: If you are using a multiple directory structure to
       accommodate interactive multiple file submissions, you will need to zip the
       entire set of directories and respective files before submitting online. You can
       access the zip freeware from the following links:

          o   WinZip (for PC platform)

          o   ZipIt (for MAC platform)

For help preparing multimedia objects, please see what the Office of Information
Technology has to offer.



Information on Using LaTex

      A guide to LaTex Use (Virginia Tech)
      The not so short introduction to LaTeX2e (pdf - Oetiker, Partl, Hyna and Schlegl)
      Using LaTex to Create PDF Documents (University of Akron)
      LaTex and PDF (College of the Redwoods)
      LaTeX-to-pdf How-To ( Ringlord Technologies Publications)
      Correctly Converting Latex to PDF (Georgia Tech)
      Using TrueType fonts with TeX and pdfTeX (Damir Rakityansky)
      Getting Good PDF from LaTex (General Atomics, Inc.)
      LaTex Information Page (Yale University - IPAG)




Quality of Graphics & Scanning:

      Poor quality image scans are unacceptable: If in doubt, prior approval should
       be obtained from the University Libraries. Assistance with scanning technique
       is available from the Office of Information Technology.
      Digital reproductions of images (computer scans & screen shots) should be
       sufficiently legible when zoomed in on the screen (pdf format) and/or produce
       legible laser print copies at 600 dpi. The committee and student may decide
       the necessary level of detail, so long as the above indications are met.
      Poor quality screen fonts and/or images are unacceptable, usually produced
       by improper document conversion. Consult the Office of Information
       Technology to resolve.
      Form signatures (IRB, etc.): When scanning for inclusion in an ETD document,
       be sure to obscure any signatures that appear on the page. This can be done
       by covering part of the signature with a piece of a sticky note prior to scanning.
       Signatures may also be obscured in the Adobe pdf file using the "Pencil Tool".


                                                                                           59
Color vs. Black and White

      Images and illustrative text in a thesis or dissertation may be in black and white
       or color. Keep in mind that maximum clarity for microfilming and duplicating is
       attained when there is good black and white or color palette contrast.
      Color photographs should be used when they are essential for understanding
       the methods or results of the research.
      If color photographs are used, appropriate labels must be provided to assist the
       readers of reproduced copies.

Format Exceptions

      The University Libraries does accept proposals for theses or dissertations that
       are artistic works, musical compositions, etc., which require elements that may
       exceed the established limits for electronic formats and multimedia applications
       herein indicated. However, any proposed non-conforming thesis or dissertation
       must be approved by your college/school or department and then by the WVU
       ETD Task Force as well as the University Libraries before final production.

Last Revised 01 April 2005




                                                                                       60
                                 General Format Issues

                        Fonts                            Questions
                     Footnotes                         Reproduction
                      Headers                      Spacing and Margins
                Illustrations & Charts           Supplementary Materials
                  Page Numbering                     Tables & Figures




Reproduction

       Electronic copies presented must be clean, clear, and uniform, with high
        contrast for quality screen and print resolution.
       You must use a computer and applicable software to produce theses and
        dissertations where applicable.
       Keep in mind that because of duplicating and microfilming needs, the print must
        be letter quality with dark characters that are consistently clear and dense.

Fonts

       The preferred font size is 10 to 12 ( characters per horizontal inch).
       The preferred font style is Time New Roman (traditional) or Arial (modern).
       If necessary, different typefaces (font sizes or styles) may be used within
        headings, tables, figures, and appendices. Non-standard typefaces, such as
        script, are generally not acceptable except for commonly accepted symbols.

Spacing and Margins

       All straight text should be single, one-and-one half, or double spaced. Keep in
        mind that single spacing is preferable for electronic documents. A good
        compromise would be 1-1/2 spacing.

       The preferred number of lines is 6 (single-spaced) or 3 (double-spaced) text
        lines per vertical inch.


                                                                                       61
     Separate paragraphs by a line of horizontal space. Indent block quotes on the
      left and right.
     Single-space long tables, long quotations, footnotes, multi-line captions,
      computer programming, and bibliographical entries.
     All pages should have a minimum margin of 1 inch on all sides of the page.
      This applies to the average text, illustration or table arrangement, where a
      professional and consistent format should be retained. Exceptions could be,
      for example, artistic renderings requiring full margin bleed.
     A left margin of 1.5 inches (binding offset) is also acceptable, if you and your
      committee desire.
     Electronic formats should normally be able to be reproduced on standard paper
      sizes such as 8 1/2" x 11".
     The placement of the footnotes at the bottom of the page or at the end of the
      manuscript is optional but must be consistent throughout. A form acceptable for
      publications in the discipline is recommended.
     All footnotes must conform to the margin requirements.
     All tables and figures should conform to the margin requirements. Photographic
      reduction may be necessary. Not more than 3 to 5% reduction is suggested to
      prevent indistinct print quality.
     A subheading at the bottom of the page must have at least two full lines of type
      below it. Otherwise, the subheading should begin on the next page.
     The last word on any page should not be hyphenated. The line should be short
      of the margin and the whole word typed on the following page.

Page Numbering

     Each and every page in a thesis or dissertation, including all blank pages,
      should normally be assigned a number with no duplications in the numbering
      systems.
     The preliminaries must be numbered with lower case Roman numerals (iii, iv, v,
      etc.). The numbers should appear in the upper right-hand corner or as
      indicated by your style manual, no closer than 0.75 inches from the edge of the
      page.
     The title page counts as page i, but suppress the display (the number should
      not appear on the page).
     The abstract page counts as page ii, but suppress the display ( the number
      should not appear on the page).
     The remainder of the text (body) should be numbered consecutively in Arabic
      numerals, starting with Chapter One or the Introduction. Numbering should
      begin with page "1" centered at the top or bottom of the page, or as indicated
      by your style manual, no closer than 0.75 inches from the edge of the page.
     Avoid the use of letter suffixes as 10a, 10b, etc.
     Electronic multimedia presentations may not always be reproducible with
      conventional pagination and should be used with some caution. However,
      formats other than pdf are acceptable for the body, appendices, or other
      supplementary material.




                                                                                    62
Headers

      Some disciplines require the use of running headers in the document. This
       practice is acceptable, but its use should be avoided in the preliminary pages.
       The following figure illustrates acceptable use of a running header.




Footnotes

      Tradition suggests that you use footnotes (as opposed to end notes).

            o   Place any footnotes on the same page as the items that refer to them.
                Footnotes in main body text should be numbered consecutively in Arabic
                numerals, starting with 1.

      ETDs: With an electronic documents and possibility of hyperlinks, this issue
       becomes less relevant since navigation around the document is facilitated.

Supplementary Materials

      See How to Create ETD Files for a discussion on hypertext, multimedia and
       other applications.

      Supplementary files, those secondary to the main document, may be used for a
       variety of requirements, such as high resolution or specialized image files, data
       files, or other presentation materials. File formats should be accessible with
       public domain or commonly used platforms.




Tables and Figures

The word "Table" designates tabulated numerical data used in the body of the thesis
or dissertation and in the appendices. Tables consist of an arrangement of facts,
figures, and values in an orderly sequence usually in rows or columns. The word
"Figure" designates all other nonverbal material used in the body of the dissertation
and in the appendices, such as charts, graphs, maps, photographs, plates, drawings,
diagrams, etc.




                                                                                      63
Illustrations and Charts

      All illustrations and charts must be drawn in dark, opaque fashion and be of
       sufficient size to be readable. Remember that microfilming and duplicating are
       black and white photographic processes and colors will appear in varying
       shades of gray. Thus, cross-hatching and labels are often essential.

      If a title or description of an illustration or graph is too long to be placed on the
       same page, it should be placed on the previous page.

      Photocopies, computer scans and reduced text must be readable when
       reproduced.

      Wide tables or figures may be placed broadside, (landscape orientation). The
       table should be placed so that the top of the table is nearest the binding side
       (left margin). The placement of the table or figure, vertical or horizontal, does
       not alter the position of the page numbering requirements set forth in this guide,
       and should remain consistent with pagination structure adjacent in the
       document.

          o   Electronic formats: the preference is to rotate all wide illustrations,
              tables or figures so that they appear in landscape orientation for ease of
              screen viewing.
          o   Oversize pages complicate duplicating procedures and should be
              avoided. Often a different layout or the use of photographic reduction will
              resolve the problem.
          o   If oversized maps or charts are used, they should capable of
              reproduction on standard paper size, or otherwise scalable.

      See the Electronic Formats page for multimedia tables and illustrations.

The University Libraries will provide information about the acceptability of illustrative
material if given the opportunity to examine it before submission of the document.

Revised 23 June 2003




                                                                                            64
                                      Print Formats

           Abbreviated Title              Paper               Spacing & Margins
               Binding                    Patent             Submission Process
                                                               Supplementary
        Illustrations and Charts       Photographs
                                                                  Materials
           Non-Conforming             Reproduction              Unacceptable
             Pagination              Signature Page                 UMI




     As of August 15, 1998, WVU requires the electronic submission of all theses and
dissertations (ETDs).

     This section focuses on formats generally applicable to paper (printed)
documents. The paper format requirements in this section are listed for use with
printed and bound documents, and applies only to individuals granted an ETD
exemption, (granted only in rare instances) or to bound copies which may be required
by many departments and/or committee members and desirable for personal use. For
electronic format information, go to Electronic Formats page.

Paper

               White, acid free, 20 pound paper (most paper manufactured today has
                acid free content).
               White bond paper with 25% or higher rag content is recommended.
               8 ? inches x 11 inches in size.
               Erasable bond, recycled, or perforated paper are unacceptable.

Reproduction

               Copies of theses and dissertations must be printed on only one side of
                the paper, except when the facing-page format is used (see Illustrations
                and Charts section for pagination details).
               Either two original copies or the original and first copy must be
                presented to the University Libraries.
               Paper and electronic copies presented must be clean, clear, and
                uniform, with high contrast print resolution.
               You should use a computer and applicable software to produce theses
                and dissertations where possible.


                                                                                      65
               Keep in mind that because of duplicating and microfilming needs, the
                print must be letter quality with dark black characters that are
                consistently clear and dense.
               The preferred typeface includes 10 to 12 characters per horizontal inch.
               The preferred number of lines is 6 (single-spaced) or 3 (double-spaced)
                text lines per vertical inch.
               If necessary, different typefaces may be used within tables, figures, and
                appendices. Non-standard typefaces, such as script, are generally not
                acceptable except for commonly accepted symbols.

Unacceptable:

               Dot matrix print, unless prior approval is obtained from the University
                Libraries.
               Overstrikes, interlineations, cross outs, defective lines from paste-ups,
                dots and shading in the background, smudges and smears, careless
                erasures, and white-out.
               Use of photo-mounting corners, staples, or transparent tape, or other
                non-archival material.

Spacing and Margins

               All straight text is to be double spaced, but single-space long tables,
                long quotations, footnotes, multi-line captions, computer programming,
                and bibliographical entries.
               All pages must have a minimum margin of 1 inch on all sides of the
                page.
               A left margin of 1.5 inches (binding offset) is also acceptable, if you and
                your committee desire.
               The placement of the footnotes at the bottom of the page or at the end of
                the manuscript is optional but must be consistent throughout. A form
                acceptable for publications in the discipline is recommended.
               All footnotes must conform to the margin requirements.
               All tables and figures should conform to the margin requirements.
                Photographic reduction may be necessary. Not more than 3 to 5%
                reduction is suggested to prevent indistinct print quality.
               A subheading at the bottom of the page must have at least two full lines
                of type below it. Otherwise, the subheading should begin on the next
                page.
               The last word on any page should not be hyphenated. The line should
                be short of the margin and the whole word typed on the following page.

Page Numbering Format

               Each and every page in a thesis or dissertation, including all blank
                pages, must be assigned a number with no duplications in the
                numbering system.
               The preliminaries (table of contents, list of tables, etc.) must be
                numbered with lower case Roman numerals (iii, iv, v, etc.). The numbers

                                                                                            66
              should appear in the upper right-hand corner or as indicated by your
              style manual, 0.75 inches from the edge of the page.
             The title page counts as page i, but the number should not appear.
             The abstract page counts as page ii, but the number should not appear.
             The remainder of the text (body) must be numbered consecutively in
              Arabic numerals, starting with Chapter One or the Introduction.
              Numbering must begin with page "1" centered at the top or bottom of the
              page, or as indicated by your style manual, within the 1 inch margin
              (0.75 inches from the edge of the page).
             Avoid the use of letter suffixes as 10a, 10b, etc.
             For multi-volume theses or dissertations, the maximum advisable size
              for a binding unit is 2.5 inches in thickness (approximately 550 pages).
              Beyond this size, you must separate the manuscript into volumes.
                  o Multiple volumes should be identified as Volume I, II, or Volume
                      1, 2, etc.
                  o Page numbering may either follow consecutively or begin again
                      with Arabic 1.
                  o Multiple volumes should each contain a title page.
                  o All preliminary pages should remain in the first volume.

Non-Conforming Theses and Dissertations

             The University Libraries does accept theses or dissertations that are
              musical compositions, artistic works, etc., which require printed pages
              that exceed the previously designated size limits or electronic formats of
              with multimedia, etc. applications. However, any proposed non-
              conforming thesis or dissertation must be approved by your
              college/school or department and then by the WVU ETD Task Force and
              the University Libraries before final production.

Illustrations and Charts

             All illustrations and charts must be drawn in dark, opaque ink and be of
              sufficient size to be readable. Remember that microfilming and
              duplicating are black and white photographic processes and colors will
              appear in varying shades of gray. Thus, cross-hatching and labels are
              essential.
             If a title or description of an illustration or graph is too long to be placed
              on the same page, it should be placed on the previous page.
             Photocopies, computer scans and reduced text must be readable when
              reproduced.
             Wide tables or figures may be placed broadside, (landscape orientation).
              The table should be placed so that the top of the table is nearest the
              binding side (left margin). The placement of the table or figure, vertical or
              horizontal, does not alter the position of the page numbering
              requirements set forth in this guide.
             Some disciplines prefer the title or description to face the illustration or
              graph, which is called the facing- page format. If this is done, be sure to


                                                                                         67
            number the blank side of the page, but do not number the description
            side of the page.

               o   Oversize pages complicate duplicating procedures and should be
                   avoided. Often a different layout or the use of photographic
                   reduction will resolve the problem.
               o   If oversized maps or charts are used, they should be folded as
                   few times as possible, but in such a way as to give 0.25 inches
                   minimum clearance on the front right-hand edge of book.
               o   Maps or charts inserted in a pocket of the inside back cover must
                   be folded to a size not larger than 6.5 inches x 10.5 inches.
               o   A binding pocket should be included before the manuscript is
                   presented to the binder.

Photographs

           Photographs in a thesis or dissertation may be in black and white or
            color. Keep in mind that maximum clarity for microfilming and duplicating
            is attained when there is good black and white contrast.
           Color photographs should be used when they are essential for
            understanding the methods or results of the research.
           If color photographs are used, appropriate labels must be provided to
            assist the readers of reproduced copies.
           Digital reproductions (computer scan) or other color photo-duplication
            methods often produce more desirable results than mounted
            photographs.
           Photographs smaller than 8 ? inches x 11 inches must be firmly affixed
            to pages with Kodak (or equivalent) Dry Mounting Tissue, rubber
            cement, or professional spray mounting, to ensure permanent adhesion.
            Photographs which are 8 ? inches x 11 inches in dimension may be
            inserted and numbered like a regular page.
                o Dissertations: If color must be used, it is suggested that you
                    submit one copy in color (for library patron use), and one copy in
                    black and white (for microfilming and archives).

Supplementary Materials

           Software (i.e., floppy disk, CD-ROM, etc.) or other unbound materials
            (i.e., maps, realia, etc.) must be clearly labeled with author and title
            information.
           The material should be placed in an envelope or other appropriate
            pocket, no larger than 6.5 inches x 9.5 inches, one per copy.
           Master's Theses Only: The pocket should be firmly affixed to the inside
            back cover of the bound copies.
           The University Libraries will provide information about the acceptability
            of illustrative material if given the opportunity to examine it before
            submission of the manuscript.
        


                                                                                    68
Patent Pending

     If a U.S. patent is pending on a thesis or dissertation manuscript, the submission
must be accompanied by a Patent Pending Letter. The University Libraries will secure
the documents from public access; paper submissions will remain in the Wise Library
vault until further written notice (a release authorization) is received from the author.

Submission Process

     If an ETD exemption has been granted, you must present your thesis (bound) or
dissertation (unbound), required forms, and payment (dissertations only) to the
University Libraries. Exemptions are granted only in rare instances.

ProQuest (formerly UMI) Publishing Services

     Whereas West Virginia University requires doctoral students to participate in the
UMI Abstract and Microfilming Services, WVU does not require master's students to
do so. In other words, the master's thesis abstract, microfilming, and copyright
application to UMI is independent of the library submission process, whereas the
doctoral dissertation application is not.

             Students should follow the ETD Exempt submission indications found in
              the Submission Checklist page.
             Dissertations Only: The cost of publishing the abstract and microfilming
              and binding the dissertation is $55.00 (subject to change). This is
              payable by cash, certified check, or money order to West Virginia
              University Libraries. This fee must be presented to the University
              Libraries at the time of delivery of the two copies of the dissertation.
             Theses Only: If you wish to take advantage of the UMI abstract service, see the
              explanation in the section above, and see Publishing Your Master's Thesis; however,
              the master's student is responsible for his or her own submission, independent of the
              library submission process.

Signature Page

     Both copies of a thesis or dissertation presented to the University Libraries must
have original signatures of committee members on the approval page. Reproductions
are not acceptable. It may appear at the end of the manuscript or in the preliminary
pages, following the abstract, at the discretion of your committee.

             The signature page should include the title, the student's name, the
              manuscript type (thesis or dissertation), the degree being conferred
              (Ph.D., M.A., M.S., etc.), the degree-granting institution, and the words
              "APROVAL OF EXAMINING COMMITTEE". Below this, the names of
              the student's committee members must be typed below his or her
              signature with the chairperson listed last and so identified.
             A sample signature page is provided.




                                                                                                  69
Abbreviated Title

     Dissertations Only: In cases where the title is excessively long, you must provide
the University Libraries with an abbreviated title of not more than 55 spaces (i.e., a
maximum of 55 printed characters and spaces between words) which will be printed
on the spine of the bound copies (see the sample Abbreviated Title).


Binding

     ETD Exempt Thesis Submissions and Complimentary Copies of Theses or
Dissertations:

             Theses that have been approved for ETD Exemption are submitted to
              the University Libraries in bound form. The following regulations for the
              bookbinder apply, regardless of which bindery you choose.

                    Black Pryolin Impregnated Buckram or binding board not less that
                     0.068 inches thick.

                    Flat stitching with wire on manuscripts less than 0.75 inches and
                     flat sewing on manuscripts more than 0.75 inches.

                    The word "Thesis" or "Dissertation", the Title of the Work, and the
                     Author's Name embossed in gold letters along the length of the
                     spine running from top to bottom.

                    Recommended Book Binders



                        o   Arrow Graphics & Printing offers photocopying and soft cover
                            binding services. Contact information: 89 Keener St, Westover,
                            WV 26501 | (304) 292-4202.



                        o   Copies Copies Copies offers photocopying (color and black &
                            white) and soft cover binding services. Contact information:
                            548 Beechurst Ave, Morgantown, WV 26505 | (304) 292-6710.



                        o   Custom Pack N Ship offers photocopying and soft cover binding
                            services. Contact information: 720 Powell Ave, Morgantown,
                            WV 26505 | (304) 292-7225.


                                                                                        70
o   Heckman Bindery (N. Manchester, Indiana) offers personal
    binding services by mail order. The University Libraries have
    used their services for contract binding in past years. They offer
    a variety of durable, customized and professional bindery
    services. Binding covers are available in standard pyrolin
    impregnated buckram as well as fine leather, in a variety of
    colors.



o   ICI Binding (Akron, Ohio) offers personal binding services by
    mail order. The University Libraries currently use their services
    for contract binding. They offer a variety of durable, customized
    and professional bindery services. Binding covers are available
    in standard pyrolin impregnated buckram covers in a variety of
    colors.



o   Mail & More offers photocopying and soft cover binding
    services. Contact information: 306 Venture Dr. (Glenmark
    Center), Morgantown, WV 26508 | (304) 291-6245.



o   Mail Boxes Etc. offers photocopying and soft cover binding
    services. Contact information: 364 Patteson Dr., Morgantown,
    WV 26505 | (304) 599-0001.



o   Morgantown Printing and Binding offers services such as
    color and black and white photocopying, printing and hard-cover
    binding with gold lettering on the spine. This format is
    acceptable to the University Libraries (for ETD exemptions) and
    is also the type of binding traditionally used for complimentary
    copy distribution. Contact information: 915 Greenbag Road,
    P.O. Box 850, Morgantown WV 26508 | (304) 292-3368.



o   NextPrint offers photocopying and soft cover binding services.
    Contact information: 3109 University Ave, Morgantown, WV
    26505 | (304) 598-8060.




                                                                     71
                       o   Office Depot offers photocopying and soft cover binding
                           services. Contact information: 725 Chestnut Ridge Rd.,
                           Morgantown, WV 26505 | (304) 598-7899



                       o   Pronto Print offers photocopying and soft-cover binding
                           services. Contact information: 2995 University Ave.
                           Morgantown WV 26505 | (304) 599-6066 or
                           wvcopies@hotmail.com.



                       o   WVU Printing Services offers printing, reproduction and soft
                           and hard cover binding services to the University community.
                           Special binding options such as cover-lettering may require
                           additional time to complete. Contact information: (304) 269-
                           6366 or wvprint@mail.wvu.edu.

Revised 26 August 2004


          Recommended Thesis and Dissertation Styles
                            by
                        Division

       Before you begin writing your thesis or dissertation you should become
familiar with the recommended writing style for your division. The following are
division recommendations, however you should check with your advisor for any
changes.

Animal & Veterinary Sciences:
       This division suggests using the American Society of Animal Science
style, similar to Chicago Style. This particular style can be accessed on
www.asas.org/jas/2002SandF.pdf

Division of Resource Management:
      Recommends using APA Style, using the 5th Edition Style Manual as a
guide, which is available at University Book Stores.

Division of Plant and Soil Sciences:
       This division has no particular style, however each discipline within the
division has its own preferences. You should ask your advisor for suggestions.


                                                                                          72
Division of Forestry:
      This division has no specific recommended style. Theses and dissertations
should comply with University Library System rules and regulations.

Division of Family & Consumer Sciences:
      For Child Development and Family Studies majors the division
recommends using APA Style. For students majoring in Human Nutrition and
Foods, AMA Style is requested.

                  Printing and Binding Services

       Although binding is no longer required by the University, individual
Divisions, disciplines, or advisors may request that bound copies of theses and
dissertation be submitted. Also, some graduates may wish to preserve their work
by having it professionally bound.

Recommended source:

Morgantown Printing & Binding (hardcover)
915 Greenbag Road
P.O. Box 850
Morgantown, WV 26508
(304) 292-3368

Price as of July 2005

Binding (Hard cover and gold embossing)
Under 200 pages: $22.00 for first copy, $20.00 for each additional copy. Over
200 pages: $28.50 per copy (Over 350 pages may cost more). Either a hard copy
or a disk or CD will be accepted, but a hard copy is preferred. A fee of $35.00
will be charged for opening a disk or CD.

Copying
$0.07 per black and white page
$0.95 per page for color




                                                                              73
Process for Electronic Submission of Theses and Dissertations




             Introduction                          Graduate Contacts
       Arrangement of Contents                  How to Create ETD Files
          Electronic Formats                   Intellectual Property Issues
        General Format Issues                     Submission Deadlines
            Print Formats                         Submission Process
             Style Guide                          WVU ETD Policy (pdf)




      Submission Checklists
        Keyword Thesauri (pdf)                   Advising & Submissions
               Samples                           ETD Technical Support
          Submission Forms                       ETD Addenda (forthcoming)
              Web Links


                               ANNOUNCEMENTS:

    ETD program coordinator John Hagen will be out of the office September 22 -
     October 3, 2005. Submissions will not be reviewed during this period.
     Submission packets may be delivered as usual.

    We have launched the new eTD system under the WVU Electronic Institutional
     Document Repository domain. For collection access and submissions please
     visit http://eidr.wvu.edu/.

                               Sponsored by:
                 Office of Academic Affairs and Research
              University Libraries, Technical Services Division




                                                                               74
                                   Submission Checklists


     As of August 15, 1998, WVU requires the electronic submission of all theses and
dissertations (ETDs).

             ETDs
             Master's Thesis ETD Submission Checklist
             Doctoral Dissertation ETD Submission Checklist
             ETD Project Reports & Research Projects
             Master's Project Report ETD Submission Checklist
             Doctoral Research Project ETD Submission Checklist
             ETD Exemptions
             Master's Thesis ETD Exemption Checklist
             Doctoral Dissertation ETD Exemption Checklist
             Other Information
             Submission Deadlines
             Submission Fees

Revised: 08 January 2001

This guide compiled and edited by: John H. Hagen




                                                                                  75
                   Master's Thesis Checklist for ETD Submissions

          1. Complete electronic document conversion to acceptable format
             (i.e. PDF, etc.)

          2. Submit your thesis online at http://etd.wvu.edu/

          3. Download, print and complete your Master's Thesis ETD
             Submission Packet
             Packet Items:
               o Completed and signed ETD Submission Signature Form.
               o $55.00 cash (exact change please), check, money order payable
                  to West Virginia University Libraries.
               o Completed and signed UMI Master's Thesis Agreement Form.
               o Printed copy of title page; see Sample Title Page (pdf).
               o Printed copy of abstract page (150 word maximum; see Sample
                  Abstract (pdf).
               o Copyright fee: $45.00 cash (exact change please), check or
                  money order payable to West Virginia University Libraries
                  (copyright is optional but recommended).
               o Fees may be subject to change.

          4. Deliver your ETD Submission Packet in person or by mail to the
             University Libraries Acquisitions Department (Downtown Campus)

                              WVU Libraries
                               Acquisitions Department
                               Attn: John H. Hagen
                               Wise Library, Room 2510
                               P.O. Box 6069 / 1549 University Avenue
                               Morgantown, WV 26506-6069

                     Phone: (304) 293-4040, ext. 4025
                     Email: John.Hagen@mail.wvu.edu

             Approval

             If the electronic thesis is in acceptable form and the ETD Submission
       Packet is complete, the University Libraries will approve the submission
       electronically, indicating that all obligations regarding submission of the thesis
       to the University Libraries have been fulfilled. An official email notification will
       be sent to the student and to the appropriate office in the college/school or
       department granting the degree. Your ETD will be catalogued and distributed
       on the World Wide Web according to the distribution option you have chosen.
Revised: 09 January 2004



                                                                                          76
         Doctoral Dissertation Checklist for ETD Submissions

   1.   Complete electronic document conversion to acceptable format
        (i.e. pdf, etc.)

   2.   Submit your dissertation online at http://etd.wvu.edu/

   3.   Download, print and complete your Doctoral Dissertation ETD
        Submission Packet

        Packet Items
          o Completed and signed ETD Submission Signature Form.
          o $65.00 cash (exact change please), check, or money order
             payable to West Virginia University Libraries.
          o Completed and signed UMI Doctoral Dissertation Agreement
             Form.
          o Print copy of title page; see Sample Title Page (pdf).
          o Printed copy of abstract page (350 word maximum; see Sample
             Abstract (pdf).
          o Copyright fee: $45.00 cash (exact change please), check or
             money order payable to West Virginia University Libraries
             (copyright is optional but recommended).
          o Completed and signed "Survey of Earned Doctorates."
          o Fees may be subject to change.


   4.   Deliver your ETD Submission Packet in person or by mail to the
        University Libraries Acquisitions Department (Downtown Campus)

           o   WVU Libraries
               Acquisitions Department
               Attn: John H. Hagen
               Wise Library, Room 2510
               P.O. Box 6069 / 1549 University Avenue
               Morgantown, WV 26506-6069

        Phone: (304) 293-4040, ext. 4025
        Email: John.Hagen@mail.wvu.edu



       Approval

     If the electronic dissertation is in acceptable form and the ETD Submission
Packet is complete, the University Libraries will approve the submission
electronically, indicating that all obligations regarding submission of the
                                                                             77
       dissertation to the University Libraries have been fulfilled. An official email
       notification will be sent to the student and to the appropriate office in the
       college/school or department granting the degree. Your ETD will be
       catalogued and distributed on the World Wide Web according to the distribution
       option you have chosen.

Revised: 09 January 2004




                                                                                    78
              Master's Project Report Checklist for ETD Submissions

          1. Complete electronic document conversion to acceptable format
             (i.e. pdf, etc.)

          2. Submit your Project Report online at http://etd.wvu.edu/

          3. Download, print and complete your Master's Project Report
             submission form available below:

              Packet Items
                o Completed and signed ETD Submission Signature Form (pdf).
                o $10.00 cash (exact change please), check, money order payable
                   to West Virginia University Libraries.
                o OPTIONAL: If you wish to participate in the UMI publication
                   services, please follow the Master's Thesis ETD Submission
                   Checklist.
                o Fees may be subject to change.



          4. Deliver your ETD Submission Packet in person or by mail to the
             University Libraries Acquisitions Department (Downtown Campus)

                              WVU Libraries
                               Acquisitions Department
                               Attn: John H. Hagen
                               Wise Library, Room 2510
                               P.O. Box 6069 / 1549 University Avenue
                               Morgantown, WV 26506-6069

                     Phone: (304) 293-4040, ext. 4025 --
                     Email: John.Hagen@mail.wvu.edu

             Approval

             If the electronic thesis is in acceptable form and the ETD Submission
       Packet is complete, the University Libraries will approve the submission
       electronically, indicating that all obligations regarding submission of the thesis
       to the University Libraries have been fulfilled. An official email notification will
       be sent to the student and to the appropriate office in the college/school or
       department granting the degree. Your ETD will be catalogued and distributed
       on the World Wide Web according to the distribution option you have chosen.

Revised: 09 January 2004




                                                                                          79
        Doctoral Research Project Report Checklist for ETD Submissions

          1. Complete electronic document conversion to acceptable format
             (i.e. pdf, etc.)

          2. Submit your Project Report online at http://etd.wvu.edu/

          3. Download, print and complete your Doctoral Research Project
             Report submission forms available below:

              Packet Items
                o Completed and signed ETD Submission Signature Form (pdf).
                o $10.00 cash (exact change please), check, money order payable
                   to West Virginia University Libraries.
                o Survey of Earned Doctorates (pdf).
                o OPTIONAL: If you wish to participate in the UMI publication
                   services, please follow the indications in the Doctoral Dissertation
                   ETD Submission Checklist.
                o Fees may be subject to change.

          4. Deliver your ETD Submission Packet in person or by mail to the
             University Libraries Acquisitions Department (Downtown Campus)




                  o   WVU Libraries
                      Acquisitions Department
                      Attn: John H. Hagen
                      Wise Library, Room 2510
                      P.O. Box 6069 / 1549 University Avenue
                      Morgantown, WV 26506-6069

              Phone: (304) 293-4040, ext. 4025
              Email: John.Hagen@mail.wvu.edu

             Approval

             If the electronic thesis is in acceptable form and the ETD Submission
       Packet is complete, the University Libraries will approve the submission
       electronically, indicating that all obligations regarding submission of the thesis
       to the University Libraries have been fulfilled. An official email notification will
       be sent to the student and to the appropriate office in the college/school or
       department granting the degree. Your ETD will be catalogued and distributed
       on the World Wide Web according to the distribution option you have chosen.

Revised: 09 January 2004
                                                                                          80
                       Master's Thesis Checklist for ETD Exemptions

                   o    Thesis (two bound copies).

                              Completed and approved WVU ETD Exemption Form (pdf)
                               (exemptions are granted only in rare instances).
                              Signature page (pdf) with original signatures of committee
                               members (bound in each copy).
                              Acceptable margins and double spaced.
                              Pages and figures numbered consecutively.
                              Clear and legible copies. The use of color graphics and dot
                               matrix print must have prior approval.
                              White, acid free, 20 pound paper (no erasable bond,
                               recycled or perforated paper).
                              Both copies are appropriately bound and labeled.
                              Copyright statement (copyright is optional but
                               recommended). Master's students desiring copyright,
                               abstract service, etc. must submit these forms independent
                               of the Library submission process. See the copyright and
                               abstract sections for more details.

                   o    Deliver your ETD Submission Packet in person or by mail to
                        the University Libraries Acquisitions Department (Downtown
                        Campus)

                                     WVU Libraries
                                      Acquisitions Department
                                      Attn: John H. Hagen
                                      Wise Library, Room 2510
                                      P.O. Box 6069 / 1549 University Avenue
                                      Morgantown, WV 26506-6069

                               Phone: (304) 293-4040, ext. 4025
                               Email: John.Hagen@mail.wvu.edu

Approval Form
     If the thesis is in acceptable form, the University Libraries will complete and sign
an approval form indicating that all obligations regarding submission of the thesis to
the University Libraries have been fulfilled. The original of the form will be given to the
student, which is to be forwarded to the appropriate office in the college/school or
department granting the degree. The bound copies of the thesis will be catalogued.
One copy will be added to the Library collection for patron use, and the other copy will
be placed in the archival collection.

Revised 27 March 2003 -- This guide compiled and edited by: John H. Hagen

                                                                                         81
     Doctoral Dissertation Checklist for ETD Exemptions

o   Dissertation (two unbound copies)

          Completed and approved WVU ETD Exemption Form (pdf)
           (exemptions are granted only in rare instances).
          Signature page (pdf) with original signatures of committee
           members (total of two originals).
          Acceptable margins and double spaced.
          Pages and figures numbered consecutively.
          Copyright statement appears in manuscript (copyright is optional).
          Clear and legible copies. The use of color graphics and dot matrix
           print must have prior approval.
          White, acid free, 20 pound paper (no erasable bond, recycled, or
           perforated computer paper).
          Printed copy of abstract page (pdf): page(s) unnumbered, double
           spaced, with 350 word maximum, includes the word ABSTRACT,
           the full title and the student's name.
          UMI Doctoral Dissertation Agreement Form (pdf) (completed and
           signed).
          $45.00 for copyright: cash (exact change please), certified check
           or money order payable to West Virginia University Libraries and
           signed authorization for UMI to copyright (copyright is optional but
           recommended).
          Printed copy of title page (pdf) with names of committee members
           and chair cited.
          Survey of Earned Doctorates Form (completed and signed).
           Available only in print from the University Libraries or your college
           graduate coordinator.
          $55.00 for dissertation fee: cash (exact change please), check or
           money order payable to WVU Libraries or cash.
          Abbreviated title (pdf) if the actual title exceeds the 55 character
           limit (including spaces).
          Fees may be subject to change.

o   Deliver your submission in person or by mail to the University
    Libraries Acquisitions Department (Downtown Campus)

          WVU Libraries
           Acquisitions Department
           Attn: John H. Hagen
           Wise Library, Room 2510
           P.O. Box 6069 / 1549 University Avenue
           Morgantown, WV 26506-6069


                                                                             82
                      Phone: (304) 293-4040, ext. 4025
                      Email: John.Hagen@mail.wvu.edu

           o

Approval Form
       Once the dissertation is in an acceptable format, the appropriate forms have
been completed, and payment has been received, the University Libraries will
complete and sign an approval form indicating that all obligations regarding
submission of the dissertation to the University Libraries have been fulfilled. The
original of the form will be given to the student, which is to be forwarded to the
appropriate office in the college/school or department granting the degree. The
unbound copies of the dissertation will be microfilmed, bound, and catalogued. One
copy will added to the library collection for patron use, and the other copies (paper
and microfilm) will be placed in the archival collection.

Revised 27 March 2003 -- This guide compiled and edited by: John H. Hagen




                                                                                        83
                              Submission Deadlines




    In accordance with WVU graduate program policy as specified in the WVU
Graduate Catalog, students are advised to follow the timeline established for
graduates as indicated below.

Fall 2005

ORAL DEFENSE (recommended)
Friday, November 18, 2005

            Hold the oral defense no later than this date. Students should gather
             committee signatures for the following documents:
                o Shuttle sheet
                o ETD Submission Signature Form
                o Traditional Signature Form for inclusion in printed and bound
                    complimentary copies

DEADLINE FOR ETD SUBMISSIONS (final deadline)
Friday, December 16, 2005 at 4:00 p.m.

            Includes final submission of approved ETD formats as well as receipt of
             the required fee(s) and forms by the University Libraries.
            For ETD forms and other vital information, see Submission Checklists

Spring 2006

            ORAL DEFENSE (recommended)
             Friday, April 7, 2006
            DEADLINE FOR ETD SUBMISSIONS (final deadline)
             Friday, May 5, 2006

Last Revised 01 September 2005




                                                                                     84
                                       Submission Fees

      This memorandum serves notice of fee increases for both U.S. Copyright
Application and ProQuest (UMI) Publication Services. The WVU Libraries reserves
the right to make fee adjustments as necessary; advance notification will be posted no
later than one semester prior to implementation.

                      Beginning with the Fall 1999 Semester:

                           o   ETD Doctoral Submission Fee: $65.00
                           o   ETD Master's Submission Fee: $55.00
                           o   Copyright Fee (optional): $45.00

                           o   ETD Exempt Doctoral Submission Fee: $55.00
                           o   ETD Exempt Master's Submission: Approximately $45.00
                               for 2 bound copies (for latest pricing, see Morgantown
                               Printing & Binding).



                      Beginning with the Fall 2001 Semester:

       The WVU Libraries will only accept direct payment for copyright service
       (checks may no longer be written payable to UMI). Payment may be made in
       cash or by personal check or money order payable to WVU Libraries.

                      Beginning with the Spring 2002 Semester:

       For cash payments, please try to bring exact change.

Revised 18 April 2002 -- This guide compiled and edited by: John H. Hagen




                                                                                    85
                                             Samples


      These sample pages are pdf (portable document format) files. To view these
files you will need the Acrobat Reader (free).

                                          Sample Pages
                Abbreviated Title (ETD Exemptions Only)
                Abstract
                Patent Pending Letter (ETD Exemptions Only)
                ProQuest (UMI) Non-Distribution Memo
                Signature Page (Paper Copies Only)
                Title Page
                All of the above images in one file
                WVU ETD Style Sheet Template (MS Word) -after clicking, go to
                File menu, then Save As to save a copy



Revised 03 July 2001 -- This guide compiled and edited by: John H. Hagen

                                                         [Sample of Abbreviated Title]
ETD EXEMPT DISSERTATIONS ONLY
Abbreviated Title:
WVU GUIDE TO THE PREPARATION OF THESES & DISSERTATIONS
By John H. Hagen
< Abbreviated title requirement is for dissertations that have been approved for ETD Exemption
ONLY.
< Maximum of 55 characters including spaces.
< To be printed on the book spine after binding.




                                               [Sample Abstract Page]
ABSTRACT
The West Virginia University Guide to the Preparation of
Master’s Theses and Doctoral Dissertations
John H. Hagen
Start your abstract here. . .
C Maximum recommended length of the abstract:
C Dissertations: 350 words
C Theses: 150 words
C Use single spacing.


                                                                                                 86
                                                  [Sample Patent Pending Letter]
                                                  For use with ETD Exemptions ONLY


[DATE]
TO: West Virginia University Libraries
FROM: [STUDENT’S FULL NAME, ADDRESS, PHONE NO., AND EMAIL]
SUBJECT: Distribution of Thesis / Dissertation
Due to the proprietary nature of the patent pending technology disclosed in the thesis /
dissertation entitled [FULL THESIS / DISSERTATION TITLE], I request that it not be
publicly distributed for a period of one year. I will notify you in writing if an additional
extension of this time limit is required.
Sincerely,
[STUDENT’S SIGNATURE]

[DATE]
TO: West Virginia University Libraries
FROM: [STUDENT’S FULL NAME, ADDRESS, PHONE NO., AND EMAIL]
SUBJECT: Thesis / Dissertation Patent Release
The patent(s) pending for my thesis / dissertation has (have) now been granted, issued under
patent number(s):
I hereby authorize the release for public distribution the thesis / dissertation entitled:
[FULL THESIS / DISSERTATION TITLE].
Sincerely,
[STUDENT’S SIGNATURE]
You may wish to include copies of patent release certificates, or other official documentation.

Note on Electronic Thesis and Dissertation Submissions:
- Do not use this letter; instead you must choose option 4 (No Access) when filing online.



                                                                  [Sample UMI Memo]

[DATE]
TO: UMI
FROM: [STUDENT’S FULL NAME, ADDRESS, PHONE NO., AND EMAIL]
SUBJECT: Distribution of Thesis / Dissertation
Due to the proprietary nature of disclosed in the thesis / dissertation entitled
[FULL THESIS / DISSERTATION TITLE], I request that it not be publicly
distributed until further notice.
Sincerely,
[STUDENT’S SIGNATURE]
- Use to prohibit UMI distribution of ETDs
Note: Attach this memo to your completed UMI Agreement Form.




                                                                                                  87
                            [For Use with ETD-exempt or complementary printed copies ONLY]
                                                                [Sample Approval Page]

THE WEST VIRGINIA UNIVERSITY GUIDE TO THE PREPARATION OF
MASTER’S THESES AND DOCTORAL DISSERTATIONS
John H. Hagen
Thesis / Dissertation submitted to the
College of Human Resources and Education
at West Virginia University
in partial fulfillment of the requirements for the degree of
Master of Science / Doctor of Philosophy
In Library Science
Department of Formatting Science
APPROVAL OF THE EXAMINING COMMITTEE
Jing Qiu, Ph.D.
Myra N. Lowe, M.S.L.
Allyson McKee, M.S.L.
John A. Cuthbert, Ph.D.
Date Frances L. O'Brien, Ph.D., Chair

Documents you should bring to your oral defense:
- College / School Shuttle Sheet
- ETD Submission Signature Form
- Approval Page for printed complementary copies




                                                                                             88
                                 Web Resource Links




ASGS (Association for Support of Graduate Students)
   Contains many helpful resources and support services for the master's and doctoral
student

Academic Journal Policy Database
   Listing of over 1,600 academic journal publishers with policies regarding ETDs and
publishing as well as links to publisher Web sites

Council of Graduate Schools
  Dedicated to the improvement and advancement of graduate education

Current Research @ West Virginia University
  Digital library of WVU theses and dissertations, hosted by ProQuest (formerly UMI)

Dissertation Abstracts Online (FirstSearch / UMI)
  Available via All Databases

Google Scholar
    A Web search engine that enables you to search specifically for scholarly literature,
including peer-reviewed papers, theses, dissertations, books, preprints, abstracts and
technical reports from all broad areas of research.

Intensive English Program
   A WVU program in the Department of Foreign Languages which offers special
services for international students needing to improve their English proficiency.

Mountain Lynx
  WVU Libraries electronic catalog - find WVU holdings of electronic and print
research materials

Multidisciplinary Theses Server
  CCSD - Center for Direct Scientific Communication (France)



                                                                                      89
NDLTD
   ETDs Worldwide - Portals from the Networked Digital Library of Theses and
Dissertations consortium

OAIster
   Freely available, difficult-to-access, academically-oriented digital resources
sponsored by the University of Michigan

PhdData.org
 Database of doctoral dissertations in progress around the world, an open academic
community effort

ProQuest (formerly UMI / Bell & Howell Information Learning Systems)
  Can address any questions you may have regarding publishing services

Survey of Earned Doctorates
  Provides survey data and analysis from the National Science Foundation regarding
doctoral degrees granted

U.S. Copyright Office
  The definitive source for copyright applications and questions from the Library of
Congress

Word Processing / Typing Services
 Contact Pat Sands at (304) 290-4171 or via the email link above

WVU Academic Information Services
 Access to faculty and student program computing support

WVU Electronic Thesis and Dissertation Program
   As of August 15, 1998, WVU requires the electronic submission of all theses and
dissertations (ETDs). WVU has moved away from the traditional paper format and is
building a virtual collection of electronic scholarly works. Visit this site to learn more
about this exciting and path breaking program.

             ETD Search / Browse
                 Browse or Search the WVU collection of electronic theses and
              dissertations

WVU ETD Computer & Technical Support
   Access to support for computers, software, hardware, computing labs, workshops
and consulting services.

WVU Curriculum Matrix
   The Official University Listing of Board approved Degree Programs by College and
by Level (Bachelor's, Master's, Doctorates, First-Professional, and Non-Degree).

WVU Graduate Catalog (pdf)
 Consult the WVU Graduate Catalog online for the latest information regarding
                                                                                         90
graduate program policies

WVU Libraries
 Online access to all your research needs

WVU Office of Graduate Education
  Access the WVU Office of Graduate Education web site for the latest information
regarding graduate programs

WVU Office of Information Technology
 Empowering the University Community through Information Technology

WVU Office of Research and Economic Development
   Generates and disseminates new knowledge, techniques, and other scholarly and
creative works through basic and applied research

WVU Office of Sponsored Programs
   Committed to helping faculty and graduate students seek and obtain funding,
submit proposals, administer awards, and comply with all federal, state and
institutional requirements and policies at WVU

WVU Office of Technology Transfer
  Important policies, forms and other useful information on Intellectual Property and
Technology Transfer activities at WVU

Revised 08 September 2005




                                                                                        91
                                    Graduate Contacts




  College/School    Contact Person      Phone*    Fax                Email
Agriculture,       Linda Tolka       3-8820      3-3740 Linda.Tolka@mail.wvu.edu
Forestry and       1004 Ag. Sciences ext.
Consumer           Bldg.             4523
Sciences           P.O. Box 6108
Arts & Sciences    Kimberly Dixon       3-2505   3-6858 Kimberly.Dixon@mail.wvu.edu
                   103 Woodburn
                   Hall
                   P.O. Box 6286
Business &         Ronald Balvers       3-7880   3-5652 Ronald.Balvers@mail.wvu.edu
Economics          418 B&E Bldg.
                   P.O. Box 6025
Creative Arts:     Catharine Thieme 3-4841       3-6896 Catharine.Thieme@mail.wvu.edu
- Art              308A CAC         ext.
- Music            P.O. Box 6111    3101
- Theatre
Engineering &     Linda Cox             3-4927   3-5024 Linda.Cox@mail.wvu.edu
Mineral Resources 141 Engineering       ext.
                  Sci. Bldg.            2219
                  P.O. Box 6101
Human Resources    Char Allen           3-3126   3-6996 Char.Allen@mail.wvu.edu
& Education        University
                   Services Center,
                   Rm. 1012
                   P.O. Box 6122
Journalism         Ivan Pinnell         3-3505   3-3072 Ivan.Pinnell@mail.wvu.edu
                   5 Martin Hall        ext.
                   P.O. Box 6010        5404
Health Sciences:   Claire Noel          3-7116   3-7038 cnoel@wvu.edu
- Dentistry        2267-A HS North
- Medicine         P.O. Box 9024
- Nursing
- Pharmacy
                                                                                    92
Physical              Carol Straight      3-3295    3-4641 cstraig@mail.wvu.edu
Education             282 Coliseum        ext.
                      P.O. Box 6116       5265
WVU ETD Task          John Hagen,       3-4040      3-4881 John.Hagen@mail.wvu.edu
Force                 Program           ext.
                      Coordinator, Task 4025
                      Force Chair
                      Wise Library
                      Room 2510
                      P.O. Box 6069
WVU Office of         Robert Stitzel,     3-7173    3-6854 rstitzel@wvu.edu
Graduate              Director
Education             31 Stewart Hall
                      P.O. Box 6203

           WVU Office of Information Technology: Technical Consulting Services,
            Software/Hardware & Workshops • 293-4444, ext. 1

           ProQuest (formerly UMI): Abstracting, Copyright, Microfilming and Publishing
            Services • 1-800-521-0600

           Morgantown Printing and Binding 915 Greenbag Road, P.O. Box 850,
            Morgantown WV 26508 • 292-3368

           University Libraries - Advising Services, Forms & Submissions: John Hagen •
            Wise Library, Acquisitions Department, Rm. 2510 • 293-4040, ext. 4025

            *WVU long distance information: Area Code (304), campus prefix 293-

   Revised: 22 June, 2005




                                                                                       93
                              How to Create ETD Files

                  What is an ETD?                  ETD Development
                 Creating PDF Files          Technical Problems / Solutions




What is an ETD?

     An Electronic Thesis or Dissertation (ETD) is a document that explicates the
research of a graduate student- it is expressed in a form simultaneously suitable for
machine archives and worldwide retrieval.

Similar to paper... The ETD is similar to its paper predecessor. It has figures, tables,
footnotes, and references. It has a title page with your name, the name of your school,
and the names of your committee members. It documents your years of academic
commitment. It describes why the work was done, how the research relates to
previous work as recorded in the literature, the research methods used, the results,
and the interpretation and discussion of the results, and a summary with conclusions.

Only different... The ETD is different, though. It provides a technologically-advanced
medium for expressing your ideas. You prepare your ETD using nearly any word
processor or document preparation system, incorporating relevant multimedia objects,
without the requirement to submit multiple copies on 50% cotton bond paper.
Consequently, ETDs are less expensive to prepare, consume virtually no library shelf
space, and never collect dust. They are available to anyone that can browse the Web.

Creating PDF Files

The WVU Office of Information Technology has created some excellent training tools
to assist you with document conversion. They also offer workshops, walk-in clinics
and knowledgeable staff are available for consulting on an appointment basis. For
additional information about access to Adobe Acrobat and other pdf software, see the
Submission Process page, Document Conversion section.

Suggestions for ETD Development

We encourage the use of all of the available options in Adobe Acrobat Exchange. By
doing so, your ETD will be easier to view and browse and will encourage users to

                                                                                        94
navigate through your entire ETD. These options will add to the look and feel of the
document.

Some of these include:

      Adding Bookmarks
      Adding Thumbnails
      Adding Yellow Stickies
      Adding Links to the List of Figures
      Adding Links to the List of Tables
      Adding Links to the Table of Contents
      Linking to Internal Multimedia Objects
      Linking to External Multimedia Objects
      Adding Hyperlinks

For tutorials on how to add these creative options to your document, please see the
following:

       How-to Tutorials (from Virginia Tech)




Technical Problems and some solutions

      My graphics files don't show up in Acrobat Reader


             An Engineering graduate student who produced graphic images with a
             "plotting" program and had pasted the images into his word perfect files.
             When he used PDF Writer to create the pdf files for his dissertation, the
             images were clearly in place, but when he tried to view them with the
             Acrobat Reader, he could only see the text portion of the file. The
             graphics were missing.

             We tried to reproduce this situation on my computer. Strangely, the .pdf
             files that I produced had the graphics, but the text was missing. After
             trying several things, I installed the postscript driver for Adobe Distiller
             3.0 (in the drivers directory of the installation disk). That fixed the
             problem.

             The lesson appears to be that the Adobe Postscript driver is the more
             reliable way to create pdf from postscript files.

                                                                                        95
      SigmaPlot or SigmaStat Files


             These were made by a company called Jandel Scientific software. That
             company was recently purchased by SPSS. We believe the student
             would need to go back into the Sigma software package and either
             export the content to a Postscript printer file document, or create a report
             from the software in a format such as rich text format that a standard
             word processor could read and export to Postscript. At this point Adobe
             Acrobat Distiller should be able to create the pdf files you need.



Last Revised 26 August 2003




                                                                                      96
                             Intellectual Property Issues

                       Copyright                    Publishing Issues
                   Journal Policies                  UMI Publishing
                        Patent                      Web Distribution




ProQuest (formerly UMI)

      All master's and doctoral students who submit an electronic thesis or
       dissertation are required to participate in the UMI Abstract publishing program
       (Project Reports are optional).

      Each participant's abstract shall be published in the Master's Theses or
       Doctoral Dissertations Abstracts publications.

      By signing the UMI Agreement form for Abstract Service, you are also
       authorizing ProQuest to produce copies on demand for a fee. Author royalties
       are due when demand exceeds seven copies per year, paid on an annual
       basis.

      You have the right to request that UMI not distribute your thesis or dissertation
       until further notice. Simply provide a signed cover letter with your Agreement
       form.

      An archival microfilm master copy shall be produced from the electronic
       document (where possible), which is retained in the UMI archive.

      For archival purposes, UMI may require alternate storage media such as CD-
       ROM for use in situations where multimedia submissions cannot be reproduced
       by conventional means.

      Additional information can be found in the UMI Publishing Booklets from our
       Submission Forms Web page or the University Libraries.

Copyright

      Copyright application is optional but recommended for both doctoral and
       master's students. If statutory copyright has been or will be claimed, a

                                                                                       97
       copyright notice must appear in the manuscript (see the sample title page).

       Anyone may apply for copyright registration by filing directly through the U.S.
       Office of Copyrights.
      Students may wish to use the copyright registration service offered by UMI.
       Copyright service also requires participation in their abstract publication service
       (required for most submissions). Also see the Master's Thesis Agreement
       Form or Doctoral Dissertation Agreement Form for more information.

      Students who desire the copyright service offered through UMI should sign the
       appropriate section of the Agreement Form and pay the required fee of $45.00
       (subject to change) by check or money order payable to West Virginia
       University Libraries. For more information, consult the Submission Checklists,
       Publishing Your Dissertation or Publishing Your Master's Thesis.

      UMI and WVU require each student to certify that any extensive use of
       copyrighted material in the manuscript has the written permission of the
       copyright owner. Written permission must be included with the Submission
       Packet. UMI also requires that the student "save and hold harmless" UMI from
       any damages which may arise from copyright violations. The student
       acknowledges this requirement by signing the UMI Agreement Form. Please
       see the WVU Copyright Policy for more information.

      The student is required to obtain written permission from the author or
       publishers to quote extensively from copyrighted material. Such permission is
       usually granted on condition that acknowledgment is made. If payment is
       required, this is the student's responsibility. Permission for the use of all such
       materials must be obtained before the thesis or dissertation is submitted to the
       University Libraries.

      Reprints may be used in the body of a thesis or dissertation if the student is the
       primary author or has been primarily responsible for the publication. This
       assumes the student has had primary responsibility for the research as well as
       the preparation and the editing of the manuscript. Permission to use reprints
       may be required by the publisher.


      Copyright Law and Graduate Research
       New Media, New Rights, and Your New Dissertation: Copyright Compliance
       and Fair Use Issues (ProQuest / Kenneth D. Crews / Indiana University)

      Fair Use In An Online World
       © 2002, PRIMEDIA Business Magazines & Media Inc. All rights reserved.


The primary objective of copyright is not to reward the labor of authors, but "[t]o
promote the Progress of Science and useful Arts." To this end, copyright assures
authors the right to their original expression, but encourages others to build freely
upon the ideas and information conveyed by a work. This result is neither unfair nor
unfortunate. It is the means by which copyright advances the progress of science and
art.

                                                                                        98
- Justice Sandra Day O'Connor (Feist Publications, Inc. v. Rural Telephone Service
Co., 499 U.S. 340, 349 [1991])

"Fair use" has been a popular rallying cry of Internet music aficionados hoping to
preserve the freewheeling world of online music. As appealing as this may sound,
defending the rights of the consumer has never been the intention of the fair-use
provisions of copyright law. The provisions are intended only as a limit on the
exclusive rights of copyright holders. Fair use attempts to balance the rights of the
artist with the interests of society in a manner that promotes the furtherance of the art.
Justice David Souter has described fair use as "the guarantee of breathing space for
new expression within the confines of copyright law" (Campbell v. Acuff-Rose Music,
Inc. 114 S.Ct. 1164, 127 L. Ed. 2d 500 [1994]). The individual consumer is rarely
under the protective wing of fair use.

The fair-use doctrine evolved in the judiciary during the course of numerous court
decisions and was eventually codified in the Copyright Act of 1976 (17 USC 107). The
Copyright Act specifies four criteria for determining what constitutes fair use. Even
with these guidelines, what is and is not allowed is far from clear-cut and can be
determined definitively only by a judge on a case-by-case basis. Here are the fair-use
factors specified in section 107 of the Copyright Act.

The purpose and character of the use, including whether it is intended for
commercial or nonprofit use. Fair-use rulings have overwhelmingly favored
nonprofit endeavors, but several commercial applications have also been accepted.
For example, a paid critic is allowed to quote or excerpt from copyrighted works to
facilitate a commercial review. Generally, this provision is intended to allow duplication
of copyrighted works to facilitate scholarship, research, and teaching.

The nature of the copyrighted work. Being unpublished strengthens a copyright
claim. Historically, greater copyright protection has been awarded to unpublished
works than to published works. Similarly, fair use is more protective of creative works
than of factual ones.

The amount and substantiality of the portion used in relation to the copyrighted
work as a whole. There is no hard-and-fast rule to determine how much of a
copyrighted work may be duplicated under fair use. In ruling, judges have generally
weighed this factor when considering purpose of use and the potential impact on the
copyrighted work.

The effect of the use upon the potential market for, or value of, the copyrighted
work. The potential for negative impact on a copyrighted work takes several factors
into account, including when the work was published, how accessible it is currently,
and its expected economic life span and value. Taken together, these factors will help
determine if the duplicate, quote, or excerpt supports a replacement for the
copyrighted work. If it does not, fair use is more likely to be granted.

While seemingly straightforward, these factors can lead to ambiguous or conflicting
interpretations of the law. For example, a 3-second bass riff sampled from a 5-minute
song represents only 1/100th of the copyrighted work and so would seem to be

                                                                                        99
covered by the third fair-use criterion. When this riff is incorporated into a
commercially released song, however, the first factor, nature of use, trumps amount
and substantiality, pushing the sample outside the bounds of fair use.

Judicial precedent has settled some general case issues. The seminal example is
"time shifting" as approved by the Supreme Court in 1984 (Sony Corporation of
America v. Universal City Studios, 464 U.S. 417). That decision defined home taping
of television programs for noncommercial, private viewing at a later time as fair use.
Most online music users assume that space-shifting songs - moving music from one
format to another such as ripping a CD to an MP3 file - is covered under the same
decision. It isn't. Space-shifting, even for personal use, has not been definitively
determined to fall under the rubric of fair use.

Like most things in the online world, copyright law and fair use are still being defined.
Although many lawyers believe that space-shifting and other duplication for personal
and noncommercial purposes constitutes fair use, the ultimate decision still comes
from a judge's bench. In its current state, fair use is by no means a right.

Patent Pending

     Electronic submissions will be embargoed from any public access according to
current ETD Policy. Should you have questions regarding the proprietary nature of
your research, you should consult your advisor or the WVU legal counsel for more
details.


Publishing Issues

      Your electronic thesis or dissertation (ETD) will contribute to worldwide graduate
education as we build a Networked Digital Library of Theses and Dissertations
(NDLTD) in collaboration with other scholarly institutions. We are writing to address
concerns and questions you may have about how this relates to other types of
publication. Please read the Web distribution information that appears below, and feel
free to contact us at John.Hagen@mail.wvu.edu if you have further questions.

     The Electronic Thesis and Dissertation Initiative at WVU has several goals,
including to help you in your career, to help other learners and researchers, and to
make available many works that are now "lost" (e.g., theses that led to no other
publications and that only are available through inter-library loan).

      Most publishers contacted by the NDLTD Project Team support our initiative,
realizing that theses and dissertations are very different from previously published or
derivative books and articles. We believe that making ETDs available will supplement
the efforts of publishers so both activities can proceed in harmony. We urge you to
prepare your ETD to harmonize with publishing practices, and so that your research
becomes as widely disseminated as possible, as soon as possible.

   Journal Policy Portal: The University of Cincinnati has launched the Academic
Journal Policy Database. Experience shows that violating publishers' publication

                                                                                       100
policies is one of the main concerns of faculty and students embarking on electronic
submission of a thesis or dissertation (ETDs). It is often difficult to discover the
publishers' policies and thus even more difficult to properly inform faculty and students
about these policies. In response to this problem, the University of Cincinnati has
developed a database of links to publishers' journal policies called the Academic
Journal Policy Database (AJPD). Our goal is to provide a global mechanism for
students, faculty, administrators, and publishers to share information and facilitate
electronic publishing education.

WVU Web Distribution Options

      World

       The University and ETD Task Force recommend making the information freely
       available worldwide.

       It should be noted that this option may be viewed by some book or journal
       publishers as publishing the work. They may see a conflict with this level of
       distribution of the thesis or dissertation.



      Campus Only

       Makes the ETD freely available only to the WVU community (via login to the
       WVU eTD system) and as requested through the OCLC Interlibrary Loan (ILL)
       lending program.

       The WVU Libraries' ILL Department will provide access via electronic or paper
       distribution of "Campus Only" ETDs.

       Campus only distribution will continue from year to year without special
       notification for a period of five years after the submission date, after which time
       it will revert to 'World Wide Distribution'.

       This option addresses situations such as when a book or article is planned, and
       the book or journal publisher is concerned that prior publishing through a digital
       library will negatively impact on sales.

       Limiting distribution to "Campus Only" is generally accepted to be the
       equivalent to the "paper copy on the shelf".



      Campus Encrypted

       This option is similar to the "Campus Only" option above but the pdf file access
       is password protected. This option secures the entire work by personal request
       for a period of three years. At the end of the three year period, either the
                                                                                       101
      student or proxy may request an automatic extension of up to two additional
      years.

      The student will determine an encryption password with the ETD Archivist.

      Access will be provided by interlibrary sharing of printed copies only.

      This option is useful to students who may have a contractual publisher
      obligations regarding thesis or dissertation derivative publications being
      released at the time of graduation.

     No Access

      Secures the entire work for patent and/or proprietary purposes for a period of
      one year.

      During this period the copyright owner also agrees not to exercise her/his
      ownership rights, including public use in future works, without prior
      authorization from West Virginia University.

      At the end of the one year period, either the student or proxy may request an
      automatic extension for one additional year.

      Additional Information is contained in the WVU ETD Policy manual.



Last Revised 06 December 2004




                                                                                    102
     Davis College of Agriculture, Forestry & Consumer Sciences
                         Checklist for Master’s Candidates

1.   Confer with the major professor of your graduate or thesis committee to
     see if all requirements can be met by the end of the term or summer
     semester and develop a schedule for meeting remaining requirements.

2.   Application for graduation and diploma:

     (a) Fill out an Application for Graduation and Diploma Form available from your
         Advisor or the Associate Dean’s Office and submit it to the Associate Dean’s
         Office.
     (b) Pay the $30 Graduation Fee (fee subject to change) by obtaining an invoice from
         Admissions and Records and paying the fee at the Bursar’s Office.

3.   Registration: WVU is only permitted to graduate persons officially registered as
     students. Therefore, registration is essential in the term one expects to graduate.

4.   Thesis: The master’s thesis, if required, must be in the final stages of completion
     before the final examination is scheduled. A typewritten draft of the thesis must be
     presented to each committee member one month prior to the scheduled defense.

5.   Request for Shuttle Sheet: The last day for the student’s major professor or advisor to
     submit a request for the final examination is THREE weeks prior to the close of the
     term or summer term in which the student plans to complete his/her degree. The
     Shuttle Sheet Request must be filed at least TWO weeks prior to the date of the
     examination with the Associate Dean’s Office. A final examination shall NOT be
     conducted until the student’s record has been screened for completion of the degree
     requirements. The ―Shuttle Sheet‖ along with a list of deficiencies, if applicable, will
     be sent to the major professor of the student’s committee. All requirements must be met
     prior to the deadline.

     Results of the final examination and acceptance of the thesis (if required) must be
     reported by the student’s graduate advisor or committee major professor. The
     Associate Dean’s Office should receive this information no later than one week before
     the end of the term or summer term in which the degree is expected to be granted.

6.   Incomplete Grades:

     (a) Grade modification forms must be submitted for any incompletes on the student’s
         record.
     (b) Grades must be submitted to the Associate Dean’s Office for courses in which the
         student is currently enrolled.




                                                                                            103
7.     Filing Master’s Theses Electronically:

       a. Download, print and complete your Master’s thesis ETD Submission Information
          Packet, available at URL:
          http://www.libraries.wvu.edu/~theses/forms/masters_submission_info.pdf. All
          necessary forms can be downloaded from this website.
       b. $55 cash, check, or money order payable to West Virginia University Libraries
       c. Completed and signed UMI Master’s Thesis Agreement Form
       d. Extra copy of Title page: see Sample Title page at above website
       e. Extra copy of Abstract (150 words maximum; see Sample Abstract at above
          website.
       f. Copyright fee: $45 check or money order payable to UMI (copyright is optional but
          recommended.
       g. Deliver your ETD Submission Packet (in person or by mail) to the University
          Libraries at the Wise Library (Downtown Campus).

8.     The following items should have been completed one week prior to the last day of the
       final term:

              a.      Signed report of Final Examination (Shuttle Sheet)
              b.      Thesis filed electronically.
              c.      Evidence of meeting all other requirements for the degree except final
                      grades. You must be sure that all instructors in courses which you are
                      enrolled in your final term know that you are up for graduation. They
                      need to know this to be sure to submit final grades no later than the
                      second day following the final examination in the course.

If you have any questions, contact the Associate Dean’s Office. Information about the
graduate programs and requirements is also available on the web at:
http://www.wvu.edu/~graduate/



9/13/05




                                                                                           104
             Davis College of Agriculture, Forestry & Consumer Sciences
                          Checklist for Doctoral Graduates


   1. Qualifying Exam: Qualifying Exam is to be administered after most formal coursework
      has been completed. Qualifying Exam reporting forms are to be obtained from the
      Associate Dean’s Office.

Doctoral candidates are allowed no more than five years after taking Qualifying
Exam in which to complete remaining degree requirements.

   2. Dissertation: Dissertations must be at the completion stage before the final examination is
      scheduled. Each committee member should be furnished a copy of the completed draft of a
      dissertation two months prior to the scheduled examination.

   3. Request for Shuttle Sheet: Request must be submitted to the Associate Dean’s Office at
      least THREE (3) weeks prior to the dissertation defense. The Shuttle Sheet Request must
      be filed at least TWO weeks prior to the date of the examination with the Associate
      Dean’s Office. A final examination shall NOT be conducted until the student’s record has
      been screened for completion of the degree requirements. The ―Shuttle Sheet‖ along with a
      list of deficiencies, if applicable, will be sent to the major professor of the student’s
      committee. All requirements must be met prior to the deadline.

   4. Application for graduation and diploma:
        (a) Submit application to the Associate Dean’s Office before the deadline date of the
            semester or summer term you plan to graduate.
        (b) Obtain an invoice for graduation fee at the Office of Admissions and Records. (c)
        Pay $30 graduation fee.

   5. Registration: WVU is only permitted to graduate persons officially registered as
      students. Therefore, registration is essential in the term one expects to graduate.

   6. Incomplete Grades:

           (a) Grade modification forms must be submitted for any
               incompletes on the student’s record.
           (b) Grades must be submitted to the Associate Dean’s Office for courses in
               which the student is currently enrolled.

   7.   Filing Dissertation Electronically:

          a. Download, print and complete your Doctoral Dissertation ETD
             Submission Information Packet, available at URL:
             http://www.libraries.wvu.edu/~theses/forms/doctoral_submission_info.pdf.
          b. $65 cash, check, or money order payable to West Virginia University Libraries
          c. Completed and sign UMI Doctoral Dissertation Agreement Form

                                                                                             105
       d. Extra copy of Title page: see Sample Title Page at above website
       e. Extra copy of Abstract (350 words maximum) see Sample Abstract at above
          website
       f. Copyright fee: $45 check or money order payable to UMI (copyright is
          Optional but recommended).
       g. Completed and signed (Survey of Earned Doctorates print copies are available
          from the University Libraries or your college graduate coordinator.
       h. Deliver your ETD Submission Packet (in person or by mail) to the University
          Libraries at the Wise Library (Downtown Campus)

Title of Dissertation: Dissertation titles should contain significant words describing, in
common language, the subject matter of the dissertation—chiefly, nouns, verbs and strong
adjectives.

The following items should have been completed one week prior to the last day of
       the final term:

              d.      Signed report of Final Examination (Shuttle Sheet)
              e.      Thesis filed electronically.
              f.      Evidence of meeting all other requirements for the degree except final
                      grades. You must be sure that all instructors in courses which you are
                      enrolled in your final term know that you are up for graduation. They
                      need to know this to be sure to submit final grades no later than the
                      second day following the final examination in the course.

If you have any questions, contact the Associate Dean’s Office. Information about the
graduate programs and requirements is also available on the web at:
http://www.wvu.edu/~graduate/


9/13/05




                                                                                             106
                             Graduate Requirement Guide

1. Complete Graduate Plan of Study and submit.

2. Choose topic for research project if thesis/ dissertation is required.

3. Select graduate committee members and schedule first meeting.

4. Present research intentions to Institutional Review Board, or complete application for
   exemption prior to proceeding with research.

5. Complete all course work requirements.

6. Set defense date.

7. Present typewritten draft of thesis/ dissertation to committee members at least one month
   prior to defense.

8. Complete Shuttle Sheet request and submit two weeks prior to defense date for Master’s
   students, 3 weeks prior to defense for Doctoral students.

9. Apply for graduation, fill out diploma form, and pay $30 graduation fee.

10. During Defense, gather signatures of all committee members for signature pages to be
    bound in final copies of theses.

11. Submit thesis electronically.

12. Deliver ETD submission packet to John Hagen, 2510 Wise Library. This packet must
    include: $55.00 ($65.00 for doctoral candidates) cash, check, or money order, completed
    and signed UMI Master's Thesis Agreement Form, copy of Title Page, copy of Abstract
    (150 word max.), optional copyright fee of $45.00 cash, check, or money order.




                                                                                            107

				
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