Delta Gamma Phi Constitution Preamble Delta Gamma Phi seeks to promote the education of law, academic excellence, friendship, unity, and diversity among a sisterhood of undergraduate students. Our organization also seeks to provide service and leadership opportunities to our members through the enrichment of our community. Article I. Name Section 1. Delta Gamma Phi Article II. Purpose Section 1. Delta Gamma Phi has been established to enrich the lives of undergraduates pursuing education and professions in the field of law. As a pre-professional and social sorority, we strive to advance future careers in law through our promotion of academic excellence, increased knowledge in the field, unique opportunities for leadership through service, a network of devoted sisters, unity, and unlimited guidance and support. Finally, we hope to represent a side of law that is both diverse and honorable, and one in which women have a presence and a voice. Article III. Membership Section 1. All who are eligible to join Delta Gamma Phi include full-time undergraduate students at the University of Michigan interested in pursuing law as a profession. They also must hold a minimum GPA of 2.7. Each pledge will be required to submit a documented copy of her cumulative GPA upon receiving bids or upon initiation. A pledge that does not meet this requirement is still eligible to join, but she will be advised to meet with an academic chair and discuss a plan for improving their academic performance. After pledges are officially inducted as sisters of Delta Gamma Phi, then GPAs will not be checked and it will be the sister’s responsibility to make use of the sorority’s and the university’s academic resources. Section 2. One becomes a member through the standard rush/pledge process of fraternities and sororities. The rush process will consist of two periods, one in which there are general rush events where all who are interested attend and are evaluated, and the second rush period will consist of events that are open to rushes that have been invited back after the first rush period. Rushes will be evaluated and those that have been identified by the membership committee as prospective sisters will be offered bids to pledge. Each pledge will be assigned a big sister that will act as a guide and resource available to them within the sorority. The pledge process will last for a specified duration during a semester. After that time, pledges will be officially inducted as members of Delta Gamma Phi through an initiation ceremony. A list of all active sorority members, which includes members who will be holding office positions, participating in events, and attending meetings, will be kept on record for each semester identifying them as such. Section 3. One can elect to withdraw from Delta Gamma Phi. After withdrawal, she is not eligible to rejoin. The process for complete voluntary withdrawal will include: 1) Submit an e-mail to the President, Vice President of Internal Affairs, and Vice President of External Affairs expressing wishes to withdraw from membership 2) Meet with the President, Vice President of Internal Affairs, and Vice President of External Affairs to discuss reasons that withdrawal from membership is desired Article IV. Officers Section 1. There are three different boards of officers: Executive Board, Programming/Social Board, and Membership/Recruitment Board. Executive Board - Yearly Positions. Elections are held in April before the academic year is complete to determine offices for the following academic year President - Will oversee all chapter meetings, supervise each committee periodically, appoint committees and positions, and oversee sorority membership. Vice President - Will assume duties of President in President’s absence. Assists the President in making executive decisions. Head of and responsible for executive board including the office of Secretary and Treasurer. Will oversee and is responsible for all external offices, including offices in the programming and membership board. Will act as a liaison between the sorority and faculty sponsors and alumnus, excluding new membership or other student organizations. Secretary - Responsible for keeping sorority minutes, documenting meeting attendance, keeping record of current membership list, sorority files, and other paperwork. Maintain sorority website and maintain knowledge of sorority history, traditions, colors, and flower. Treasurer - Responsible for all sorority finances, including depositing and withdrawing money from the organization’s account. Will allocate money for events when needed and collect dues and fees. Will also keep records of financial transactions, submit budget requests to MSA and LSA-SG, and apply for grants when necessary. Should become familiar with Student Organization Account Services (SOAS). Programming/Social Board - Yearly Positions. Elections are held in April before the academic year is complete to determine offices for the following academic year. Fundraising Chair - Plan and head fundraising events. Service Chair - Plan and organize community service projects. This person should be given a list of organizations that the sorority is planning to do service with each semester. Events Coordinator Academic - In charge of keeping track of resources available for Delta Gamma Phi members and taking a log of courses that members are registered in and posting it to sorority communication website. They would organize study tables, host meetings about recommended classes, and counsel members who are struggling academically by directing them to the appropriate resources for help. Events Coordinator of Professional Development - In charge of organizing guest speakers, court trips, resume and interview workshops put on by Delta Gamma Phi or professionals but not through the career center. They would also be in charge of collaborating with WLSA to put on law student panels, and shadowing. Events Coordinator Social - Head and organize the planning of sorority events with each event’s respective committee. This includes both private events and public events with other organizations. Primary duties will include facilitating the communication of ideas during the planning stages, recording and organizing the ideas into an event plan, and balancing event goals with sorority resources. Public Relations Chair - Primary duties include the promotion of Delta Gamma Phi and advertisement of events planned by the social chairs. Responsible for establishing and maintaining sorority communication between guest speakers, prospective membership, and all other outside organizations. Membership/ Recruitment board - Officers are appointed at the end of each semester (December or April) to determine positions for the following semester. Rush Chairs (2) – Responsible for planning, organizing and heading the recruitment of new rushes. Pledge Educators (2) - Responsible for socializing new pledges into Delta Gamma Phi, educating them about our history, and facilitating their passage into new membership. They will assist the events coordinators in planning pledge activities and big sister events. Any additional temporary committees may be created as needed, but should disband after serving their purpose. New permanent committees may be created through the amendment process. Section 2. Our advisor will be a resource of information about law schools and the law profession. She will inform us about law related events, help us publicize our events, suggest events that we can sponsor, and come to speak with us on certain occasions about the field of law. Article V. Operations Section 1. Officers are elected through a ballot system where a simple majority is needed for a candidate to win office. Election participants will include all officers and active members of the sorority. This does not include pledges. All Executive Board offices and Social/Programming Board offices will be elected each year in the third to last or second to last week of the winter semester. All Membership/Recruitment Board offices are elected each semester with elections being held in the third to last or second to last week of each semester. Section 3. Officers assume positions at the beginning of fall semester. Article VI. Finances Section 1. Our organization finances activities through the dues that are paid by our members, fundraising drives, financial donations from different sponsors, Student Organization Project/Grants, and donations. Article VII. Amendments Section 1. Amendments are to be proposed in the first month of every semester and the executive board is to oversee this proposal. Amendments are to be proposed through the following process: Amendments will be proposed through a formal written objective presented to the members of the organization. There must be a movement made as well as two other members who second the movement. There will be a certain amount of time allotted for debate and discussion on the proposal depending on the topic. The proposal will then be open to discussion. Once the amendment has been finalized the organization will call for a vote. Section 2. Any active member of the organization can propose an amendment provided two other members second their motion. Section 3. The amendment will be sat on until the subsequent meeting and then a 2/3rds majority approval of the members present will be needed to pass the amendment. Article VIII. Registration Renewal Section 1. Our registration will be renewed each September. Article IX. Removal of Membership Section 1. Officers will be removed under the following circumstances: 1. Behavior that is dishonorable to office being held 2. Criminal activity 3. Display of significantly detrimental behavior to group’s morale 4. Six chapter meetings are missed in the course of one semester 5. Failure to pay dues 6. Failure to comply with the rules and regulations of Delta Gamma Phi and the University of Michigan 7. Falling out of good standing with the university whether academically or disciplinarily Section 2. Any officer that displays any form of behavior warranting removal from the organization will first receive a warning. If the behavior continues, the officer will be temporarily de-activated meaning she will be placed on probation. If the behavior persists after this time, the officer will receive a trial and upon a majority vote from the executive board, the officer will be removed from the organization. If the officer is not voted out through trial, then the officer will remain de- activated until the subsequent semester. Section 3. Members will be removed under the following circumstances: 1. Criminal Activity 2. Display of significantly detrimental behavior to group’s morale 3. Six chapter meetings are missed in the course of one semester 4. Failure to pay dues 5. Failure to comply with the rules and regulations of Delta Gamma Phi and the University of Michigan 6. Falling out of good standing with the university whether academically or disciplinarily Section 4. Any member that displays any form of behavior warranting removal from the organization will first receive a warning and be placed on probation that could include extra community service and suspension from social events. If the behavior continues, the member will be temporarily de- activated from the organization. If the behavior persists after this time, the member will be officially removed from the organization. Article X. By-Laws Section 1. At the first Meeting of every month members are expected to dress in professional attire, which excludes jeans, sweatshirts, t-shirts, or hooded sweatshirts. Section 2. Trial Procedures 1. The entire trial must be recorded by either audio or video. 2. The member on trial is required to receive at least forty-eight hours advance notice prior to the trial date. If there is a serious scheduling obstacle, the member must work with the Executive Board to find a suitable date before the scheduled date of the trial. 3. In extreme circumstances, if a member does not appear at the trial for valid emergency reasons, the member must re-schedule the trial at her earliest convenience. If two weeks pass without communication between the member and Executive Board, the member may opt to permanently withdraw from the organization or the Executive Board may vote to permanently remove the member. 4. Charges at the trial must be announced by the highest ranking Executive Board officer not on trial. 5. The member on trial is allotted ten minutes to defend herself uninterrupted (she must be self-represented). 6. A timekeeper will be appointed prior to the trial to keep time. 7. Following the ten minutes of defense, the Executive Board has five minutes to ask questions relating to contents of the defense and the charges against her. 8. All current members are allowed to be present but must remain silent during defense and questioning. 9. The Executive Board’s majority vote will be the final decision. 10. If a member does not contact the Executive Board with scheduling issues and refuses to show up with no valid excuse, the member is automatically considered guilty and will be immediately removed from the organization. 11. In the event that majority Executive Board vote cannot be reached, a tiebreaker is necessary. The tiebreaker will consist of a majority vote of all present members. In the event that this creates another split vote, the trial is a mistrial and member is found not guilty. 12. If the member is found guilty, she is permanently removed as a member. If the member on trial is found not guilty, she will be deactivated until the next semester. Amendment 1. Attendance Policy This amendment refers to weekly meetings and events. Members can have one unexcused absence at no charge. Subsequent unexcused absences cost a fine of $5. A member should contact the President through email if she is unable to attend a meeting. The President will promptly respond with whether the absence is excused or unexcused. Missing meetings to study will always be considered unexcused absences. If a member cannot come to an event that is scheduled on a night other than nights of weekly chapter meetings, she must email the President within a week from when the event’s date is announced. The President will promptly respond with whether the absence is excused or unexcused. Last minute emails, unless an emergency, will be treated as unexcused. Four unexcused absences will result in a member being put on probation (this only applies to meetings, and not events). If this member misses two more meetings after the initial four, she will be formally asked to leave the organization (this only applies to meetings).