Get documents about "Tender Form - Northern Territory Government
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DEPARTMENT OF
JUSTICE www.nt.gov.au
TENDER RESPONSE SCHEDULE
Department of Justice
Solicitor for the Northern Territory
TENDER: ALL REGIONS – PANEL CONTRACT FOR THE PROVISION OF
LEGAL SERVICES TO THE NORTHERN TERRITORY OF
AUSTRALIA FOR A PERIOD OF 24 MONTHS
NUMBER:
2:00 PM CST WEDNESDAY, [DATE] 2008
CLOSING:
(Late Tenders Will Not Be Accepted)
LODGEMENT OF TENDERS TO:
The Tender Box
Department of Business and Employment
By Hand: By Post:
Department of Business and Employment GPO Box 1551
Ground Floor Enterprise House Darwin NT 0801
28-30 Knuckey Street
Darwin NT 0800
Or By Facsimile:
Department of Business and Employment (08) 8999 1935
1st Floor, Herbarium (Gaymark Plaza)
4 Mansfield Street
Palmerston NT 0830
By Electronic Delivery
Via the electronic lodgement facility at www.nt.gov.au/tenders
OR Via the e-mail link supplied where the selected RFT is available from an e-mail link.
Note: no other form of e-mail or electronic delivery is acceptable.
COMPLETE ALL SECTIONS AND RETURN
TENDER FORM
(The completed tender form and attachments together will comprise the tenderer’s offer)
CLOSING: 2:00 PM CST WEDNESDAY, [DATE] 2008
(Late Tenders Will Not Be Accepted)
Tenders shall remain valid for acceptance for a period of 120 days from the closing date.
TENDERER DETAILS
I/We, the undersigned, having examined and acquired an actual knowledge of this Request for Tender do
hereby offer to perform the whole of the work in accordance with this Request for Tender at the amounts
tendered in the completed schedules attached
Signature Date
Name Position
(Print name and position in business)
Legal Entity
(Name of legal entity – include trading name)
ACN/BN
ABN
Postal Address
Telephone Facsimile
e-mail address
CONTACT PERSON DETAILS
Name
Position
Telephone Facsimile
e-mail address Web Site
WITNESS
Signature Date
Print Name
If applicable, I/We confirm receipt and inclusion in the Tender, addenda numbered:
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COMPLETE ALL SECTIONS AND RETURN
COMPONENTS BEING TENDERED FOR
NOTE: Each Component of the RFT will be assessed separately.
YES NO COMPONENTS BEING TENDERED FOR REGION
(Capacity to provide regional
(Note: Firms may tender for one or more Components) services to be addressed in
Section 4.2)
As defined in the Scope of Services in Request for Tender Darwin Kath Alice
erine Springs
Component 1 -Property
Component 2 - Commercial Law
Component 3 - Intellectual Property and Technology Law
Component 4 - Litigation
Component 5 - Health and Families
Component 6 - Work Health
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COMPLETE ALL SECTIONS AND RETURN
DECLARATION OF BUSINESS STATUS
(Applies to all components)
(Select the appropriate business entity type and complete details)
Sole Trader Full Name of Proprietor
Business Name
(if applicable)
ABN/BN
Partnership Names of All Partners
Partnership Name
(if applicable)
ABN/BN
Company Company Name
Business Name
(if different to Company Name)
Names of all Directors
Names of Holding and
Subsidiary Companies
(if applicable)
ACN/BN of Holding and
Subsidiary Companies
Trust Copy of Trust Deed Yes
Attached
No
Joint Venture Names of all Parties
ACN/BN of all Parties
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COMPLETE ALL SECTIONS AND RETURN
DECLARATION OF BUSINESS STATUS (cont.)
(Applies to all components)
CERTIFICATION
I certify on behalf of ___________________________________________________(the Tenderer),
to the best of my knowledge:
(a) None of the Proprietors, Directors, Managers is or has ever been bankrupt or a Director, Manager
or Secretary of a Company that is being or has been wound up (whether voluntary or otherwise),
and
(b) The business is not trading under:
an arrangement and/or reconstruction (ie. restructuring a public company)
receiver and management
official management
an arrangement with creditors without sequestration (ie. without the proprietors being made
bankrupt).
ALTERNATIVELY
The Tenderer must provide the following detail for each instance of the Tenderer, every Partner, every
Director and every Manager:
being, or having been bankrupt (if discharged state the date of discharge) or having entered into an
arrangement with his or her creditors without proceeding to bankruptcy
or having been a Director, Manager or Secretary of a company which is being or has been wound up
or is trading under an arrangement with creditors
Approval from Procurement Review Board (PRB) obtained to trade with the NT Government , is to be
attached to each tender submitted
DETAIL Bankrupt or
Discharge PRB Approval
Business Name and Position Entered
Date attached
Arrangement
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COMPLETE ALL SECTIONS AND RETURN
SCHEDULE OF INSURANCE
(Applies to all components)
1.1 Workers Compensation (refer Conditions of Contract)
For Contractors employing workers (as Policy Number
defined under the Work Health Act). Name of Insurer
Expiry Date
OR
( Please indicate with X if this option is applicable)
For Contractors not employing workers (as We certify that we are not employing or intending to
defined under the Work Health Act) employ workers (as defined under the Work Health
Act) on the Contract during the currency of the
Contract.
1.2 Public Liability (refer Conditions of Contract)
Policy Number Name of Insurer
Date of Expiry Sum Insured
1.3 Professional Indemnity (refer Conditions of Contract)
Policy Number Name of Insurer
Date of Expiry Sum Insured
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COMPLETE ALL SECTIONS AND RETURN
TENDER MANAGEMENT
(Complete for each Component being tendered for)
Please give details of the person who is responsible to receive instructions and act as the first point of contact
for each Component being tendered for.
Component 1 -Property
Name
Position
Telephone Facsimile
e-mail address Web Site
Component 2 – Commercial Law
Name
Position
Telephone Facsimile
e-mail address Web Site
Component 3 - Intellectual Property and Technology Law
Name
Position
Telephone Facsimile
e-mail address Web Site
Component 4 – Litigation
Name
Position
Telephone Facsimile
e-mail address Web Site
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COMPLETE ALL SECTIONS AND RETURN
Component 5 - Health and Families
Name
Position
Telephone Facsimile
e-mail address Web Site
Component 6 - Work Health
Name
Position
Telephone Facsimile
e-mail address Web Site
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COMPLETE ALL SECTIONS AND RETURN
SCHEDULE OF RATES
(Complete for each Component being tendered for)
Provide the rates (inclusive of GST) you propose to charge for the Services for each Component, and for
each of the following categories of staff. If tendering for Component 6, provide confirmation that the Firm will
not accept certain instructions for Component 6.
Component 1 – Hourly rate (Tenderers must provide both hourly and fixed fee rates)
LEVEL/CATEGORY OF EMPLOYEE HOURLY RATE (including GST)
Partners $
Senior Solicitors $
Junior Solicitors $
Articled/Graduate Clerks / Paralegals / Conveyancing Clerks $
Component 1 – Fixed Fees (Tenderers must provide both hourly and fixed fee rates) FIXED FEE
PER LEASE
Provide the fixed fee (inclusive of GST) you propose to charge for the preparation (including GST)
of Northern Territory Property Management Leases and Lease Variations using the
standard Memorandum of Common Provisions. (The Tendered hourly rates are
applicable for exceptional circumstances, subject to prior approval being given by
the SFNT.)
New Lease $
Lease Variation $
Component 2
LEVEL/CATEGORY OF EMPLOYEE HOURLY RATE (including GST)
Partners $
Senior Solicitors $
Junior Solicitors $
Articled/Graduate Clerks / Paralegals / Conveyancing Clerks $
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COMPLETE ALL SECTIONS AND RETURN
Component 3
LEVEL/CATEGORY OF EMPLOYEE HOURLY RATE (including GST)
Partners $
Senior Solicitors $
Junior Solicitors $
Articled/Graduate Clerks / Paralegals / Conveyancing Clerks $
Component 4
LEVEL/CATEGORY OF EMPLOYEE HOURLY RATE (including GST)
Partners $
Senior Solicitors $
Junior Solicitors $
Articled/Graduate Clerks / Paralegals / Conveyancing Clerks $
Component 5
LEVEL/CATEGORY OF EMPLOYEE HOURLY RATE (including GST)
Partners $
Senior Solicitors $
Junior Solicitors $
Articled/Graduate Clerks / Paralegals / Conveyancing Clerks $
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COMPLETE ALL SECTIONS AND RETURN
Component 6 – Hourly Rates (Tenderers must provide both hourly and fixed fee rates)
Provide the hourly rates (inclusive of GST) you propose to charge for the Services. The tendered
hourly rates are applicable for appeals and exceptional circumstances, subject to prior approval being
given by the SFNT). Refer to Scope of Services for details.
LEVEL/CATEGORY OF EMPLOYEE HOURLY RATE (including GST)
Partners $
Senior Solicitors $
Junior Solicitors $
Articled/Graduate Clerks / Paralegals / Conveyancing Clerks $
Component 6 – Fixed Fees (Tenderers must provide both hourly and fixed fee rates)
Provide the fixed fees (inclusive of GST) you propose to charge for the Services for FIXED FEE
each of the following stages. Refer to Scope of Services for details PER CLAIM
(including GST)
Initial advice on liability decision on new claims, or old claims subsequently revived by $
workers.
Non-litigated Work Health Stage 1 - For work involving considering client documents, $
claims except exceptional obtaining initial instructions, and providing initial advice on
circumstances specific issues as required.
Stage 2 - Advising, acting and all attendances on behalf of $
Employer in relation to negotiating, discussing and finalising
settlement of worker’s claim (including all work to settle
claim eg. Deed or Commutation) and all work associated
with settlement.
Disputed Work Health claims Stage 1 - Considering client documents, obtaining $
to end of litigation except instructions and providing initial advice on specific issues as
appeals and exceptional required.
circumstances Stage 2 - Advising, acting, appearing on behalf of Employer $
in defending worker’s Application up to having matter set
down for Hearing (including all interlocutory applications
and briefing Counsel if required) and all ancillary (eg
arranging witnesses, further conferences with client,
witnesses and counsel) matters up to commencement of
hearing.
Stage 3 – Attending to instruct Counsel at Hearing. Daily $
rate for each day of hearing that includes all work from date
of hearing, including attending to effect settlement by
Memorandum of Agreement, Deed and/or Commutation
and/or Notice of Discontinuance, receiving decision of Work
Health Court, and advising and reporting to client regarding
hearing and decision.
(Refer to Examples in Scope of Services)
Firm Not To Accept Certain Instructions - COMPONENT 6 (Work Health)
The Firm will not, during the term of the Contract, accept instructions to act against
the Territory/client agency in work health matters which are within the Scope of AGREED
Services. If requested by the SFNT, the Firm will divest itself of any such existing
matters within the time agreed by the parties. Tenderers should refer to the NOT AGREED
attached Contract for further terms and conditions relating to this issue.
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COMPLETE ALL SECTIONS AND RETURN
CLAIMS AGAINST STANDARD ASSESSMENT CRITERIA
NOTE: Each Component of the RFT will be assessed separately.
1 PAST PERFORMANCE
Experience and Expertise
Provide an overview of the Firm’s previous experience for each of the Components being
1.1
tendered for including summaries of matters undertaken. Provide details of the qualifications,
knowledge, skills and experience of the personnel proposed to perform the services for each
Component being tendered for. Fill in below or attach CV’s.
Component 1 -Property FIRM:
PERSONNEL 1.
2.
3.
Component 2 - Commercial Law FIRM:
PERSONNEL 1.
2.
3.
Component 3 - Intellectual FIRM:
Property and Technology Law
PERSONNEL 1.
2.
3.
Component 4 - Litigation FIRM:
PERSONNEL 1.
2.
3.
Component 5 - Health and FIRM:
Families
PERSONNEL 1.
2.
3.
Component 6 - Work Health FIRM:
PERSONNEL 1.
2.
3.
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COMPLETE ALL SECTIONS AND RETURN
Summary of Personnel to Provide the Services
1.2
Provide a summary of each of the personnel who will perform the services under each Component
tendered for.
Name of Personnel to Provide Level / Relevant Time with Length of Years
the Services Category Component/s Firm Time Admitted
(eg Partner, (eg 1, 2, and practising
Senior 6) in NT
Solicitor)
NOTE: Add lines or an attachment if more space is required
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COMPLETE ALL SECTIONS AND RETURN
CLAIMS AGAINST STANDARD ASSESSMENT CRITERIA (CONT).
2 LOCAL DEVELOPMENT AND VALUE ADDING
2.1 Employment of Clerks
Provide details of how many graduate clerks and/or law student clerks you employ.
2.2 Commitment to Staff Training
Provide details of what strategies you employ to ensure appropriate ongoing training and
education of your staff.
2.3 Contribution to Development of Local Legal Profession
Describe the activities your Firm undertakes to contribute to the development of the local legal
profession, including the conduct of continuing professional development seminars, participation
on committees, and involvement with the Charles Darwin University etc.
NOTE: Add lines or an attachment if more space is required
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COMPLETE ALL SECTIONS AND RETURN
CLAIMS AGAINST STANDARD ASSESSMENT CRITERIA (CONT).
3 TIMELINESS
3.1 Service Levels
Provide a brief description of the service standards you intend to provide to the client agency and
how you intend to maintain those standards (e.g. turn around time for providing advice and
documents prepared). Include details of any documented quality management system you may
have.
NOTE: Add lines or an attachment if more space is required
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COMPLETE ALL SECTIONS AND RETURN
CLAIMS AGAINST STANDARD ASSESSMENT CRITERIA (CONT).
4 CAPACITY
4.1 Overall Capacity to Provide Services
Provide details of the Firm’s overall capacity to handle the anticipated volume of work, including
details of any existing matters in which the Firm acts against the Territory/client agency in a
matter which is within the Scope of Services and an organisational chart showing the
organisational structure of the Firm. Provide details of capacity in relation to each component if
considered necessary.
4.2 Capacity to Provide Services in Regional Areas
Where the Firm has indicated at Page 3 that it is willing to provide services for regional areas, the
Firm is to provide details of its capacity to provide those services (for example office in regional
centre, agents or resources in regional centres, systems that facilitate servicing of a region).
4.3 Practising Certificates and Law Society Membership
Provide confirmation that all legal practitioners who will provide the Services hold a current
practising certificate and are members of the Law Society of the Northern Territory.
YES NO
We confirm that all legal practitioners who will provide the Services hold a current
practising certificate and are members of the Law Society of the Northern Territory.
Exceptions:
NOTE: Add lines or an attachment if more space is required
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COMPLETE ALL SECTIONS AND RETURN
CLAIMS AGAINST STANDARD ASSESSMENT CRITERIA (CONT).
5 INNOVATION
5.1 Innovative Methods
Describe innovative delivery methods (if any) proposed which will deliver increased efficiency and
effectiveness in performance of the Services (e.g. innovative ways of reporting to clients or
managing matters).
NOTE: Add lines or an attachment if more space is required
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COMPLETE ALL SECTIONS AND RETURN
CLAIMS AGAINST SUPPLY-SPECIFIC ASSESSMENT CRITERIA
6. SUPPLY SPECIFIC
6.1 Risk
Provide details of any risks to the client agency in the delivery of the Services (e.g. inability to
develop appropriate client relationships with client agency staff, inadequate resources to handle
anticipated volume of work, inadequate experience in the specialist areas of expertise required to
carry out the Services).
Provide details of any risk management or contingency plans, which will be implemented in
delivery of the Services.
NOTE: Add lines or an attachment if more space is required
Signed Dated
For
(Name of legal entity)
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