Washoe County School District A Primer for Testing Policies and by chenmeixiu


Public Policy, Accountability & Assessment
The principal or his/her designee will
 annually review A Primer for Testing with
 all staff members who assist with testing.

This presentation is meant to be an
 overview of the contents of the Primer;
 however, the Primer must be read in its

All certified and classified personnel concerned with
 assessment must be familiar with the policies and
 professional expectations contained within this
 Primer. Those receiving the training must verify that
 they have received this training by completing the
 “Acknowledgement of Professional or Classified WCSD
 Personnel” found in the Primer.

Each faculty member and all other appropriate school
 personnel shall be given a copy of this Primer for
 personal use.

Test administration and security requirements apply
 to both state- and district-mandated summative

          State Assessment Program 2008-2009
Grade 3       CRT - Reading, Math
Grade 4       NRT - ELA, Math, Science, Social Studies
              CRT - Reading, Math
Grade 5       CRT - Reading, Math, Science
              Performance - Writing
Grade 6       CRT - Reading, Math
Grade 7       NRT - ELA, Math, Science, Social Studies
              CRT - Reading, Math
Grade 8       CRT - Reading, Math, Science
              Performance - Writing
High School   NRT - ELA, Math, Science, Social Studies
              HSPE - Reading, Math, Writing & Science
              Not Shown: Nevada Alternate Scales of Academic Achievement (NASAA), English Language Proficiency
              Assessment (ELPA), National Assessment of Educational Progress (NAEP), and local assessments.
              Assessments in bold are used to calculate Adequate Yearly Progress (AYP). All tests are administered in the
              spring of each year, except for the 11th grade HSPE writing test.

1. To identify individual student needs and appropriate curriculum or
   instructional modifications, based upon the skills and concepts

2. To track statistical data longitudinally in order to view trends or
   patterns of performance or deficiency;

3. To establish comparisons among students in the district, in the
   state, and in the nation;

4. To gather and report data that are accurate, meaningful, and
   professionally sound;

5. To fulfill accountability requirements as established by the Nevada
   Legislature and NCLB; and

6. To encourage analysis of results and to assist in planning for
   instructional improvement as established by the Blueprint for
   Student Success, individual school improvement plans and best
   practices for Tier 1 of Response to Intervention (RTI).
Notifying parents/guardians of the WCSD testing
program is considered to be an important integral part of
overall test and/or examination orientation and

All school administrators and teachers must communicate
with the parents/guardians of affected students
at least one month before the actual testing.

The Nevada High School Proficiency Examinations and the
Nevada Criterion Referenced Tests, including the writing
tests at grades 5, 8 and 11, do not have strict time limits.

Additional time in a quiet, test-conducive setting must be
allowed for any student who is working productively at the
end of the district-prescribed times.

Students receiving additional time may not receive
unsupervised breaks or be afforded an opportunity to
interact with their peers.

Students receiving extra time:
 must not interact with their peers;

 must be accompanied by trained staff while in
  possession of test materials;
 may have closely supervised, 10 or 15 minute break;

 should have no more than a few students per staff
 must not be excused to another class, P.E., lunch,
  recess, or other school activity prior to the
  completion of a Part or Session of the test; and
 may not return to a previously-administered Part of
  the CRT or HSPE after an unsupervised break or on a
  subsequent day.

The Norm Referenced Tests (TerraNova) do
 have strict time limits. Any deviation from the
 specified time limits for NRTs is a violation of
 ethical testing practices and professional
 expectations and may be reported as a testing
Breaks and additional time are NOT permitted
 for the NRT (TerraNova) unless a student has
 an accommodation plan that allows for those
   Nevada Administrative Code (NAC) 389.051 prescribes
    when the NPEP examinations are to be given. The
    Nevada Department of Education prescribes the
    specific date or range of dates on or during which an
    examination or examinations will be given.

   NCLB requires that all students enrolled in grades for
    which a state-mandated test is given participate.

   Schools will provide appropriate accommodations for
    IEP and LEP students.

   Fourth year high school students who have not earned
    17 credits and who do not, through a realistic
    graduation plan, indicate that they are on track to
    graduate at the end of the current school year are
    not permitted to test during 12th grade HSPE testing

   In February and May only fourth year students with
    17 credits are eligible to take the HSPE.

   At each administration of the High School Proficiency
    Examination each student must provide his/her photo
    ID for verification of identity.

   Classroom Test Administrators must be
    licensed employees of a district or charter
    school who are trained in proper test
    administration procedures and administer the
    tests in a public facility approved by the board
    of trustees or the governing body.

   Classroom Proctors may be licensed or
    unlicensed personnel, long-term substitutes, or
    student teachers who are properly trained.
    Unlicensed personnel and student teachers may
    act as proctors but not as test administrators.
   Test administrators must read and follow only the
    script provided in the administration manuals for
    administering each test. For the CRTs in grades 3-8
    the administration of tests should follow the order of
    tests as presented in the student test booklet.

   Students who are not participating in a specific test
    must not be allowed in the testing room while tests
    are being administered.

   At least one test administrator and an appropriate
    number of proctors must be provided in each testing
    room to adequately supervise the testing.

   Classroom test administrators and proctors must
    circulate through the room (sitting down throughout the
    examination period is inappropriate), ensuring that
    students are on task and marking in the correct section
    of the test.
    ◦ The only assistance given should clarify the instructions for taking
      the test and/or examination.

    ◦ Teachers/Proctors must be careful not to inadvertently give hints
      or clues that indicate an answer or help eliminate answer choices.

    ◦ During writing assessments, teachers/proctors must NOT assist
      students or review students’ rough drafts between writing sessions
      beyond what is allowed for in the examination script.

 Test items and writing
 prompts may not be translated
 into another language for any

   A restroom break should be provided prior to the test
    administration. Restroom breaks should be discouraged during
    the administration of tests in grades 3-8. If allowed, restroom
    breaks must be supervised, with the minimum being a signed pass
    for a single student.

   During the High School Proficiency Examination, having students
    leave the room for any reason except in an emergency must not
    be allowed.

   At no time before, during or after testing, shall students be
    left unattended with testing materials or unlicensed personnel,
    nor shall examination materials be left unattended, unless locked
    and secure.

   For the CRTs, the HSPE, and all WCSD
    assessments students may mark in and on the
    test booklets; however, their answers must be
    appropriately marked on the answer documents
    in order to be scored.

   For the TerraNova students may not mark in
    test booklets.

   No calculators are to be used on the HSPE,
    CRTs or NRTs unless specified in a
    student’s IEP. Students with 504 plans
    may NOT use calculators for taking the
    HSPE and CRTs.

   Calculators MUST be stand-alone, basic
    four-function or scientific calculators and
    NOT a component of a cell phone, watch,
    computer, or any other prohibited
    electronic device. Graphing or
    programmable calculators are NOT

 Students must NOT be allowed to
 have cell phones or electronic
 devices with them outside backpacks
 or purses during any part of any
 test administration period.

   All testing materials, including test booklets, writing prompts,
    student responses, HSPE formula sheets and scratch paper,
    must be returned to the test administrator and accounted for
    before a student is allowed to leave the testing area for any

   Additional instructional materials, beyond those specified in
    test administration instructions, or approved by an IEP
    committee, cannot be provided to students for use during a
    test administration.

   Students may not have access to personal materials during
    testing, and test administrators should arrange to have the
    permissible materials available for distribution to students
    prior to testing.

   Test booklets are not to be distributed until the
    prescribed date for each examination. Each time
    that tests and/or examination materials change hands
    the materials must be counted and the count shown
    on a sign-in/sign-out sheet and must not be left
   Upon completion of testing each day, all materials
    must be returned in person to the appropriate test
    coordinator in a timely manner and not later than the
    end of the school day on which the examination is
   If more than one day is involved for testing, all
    assessment materials must be returned to the test
    coordinator each day and stored securely in the
    school’s locked test storage cabinet.

   All classroom test administrators and
    classroom proctors must read each
    administration manual thoroughly prior
    to each test administration. Test
    administrators, coordinators, and
    proctors will be held responsible for
    complying with the contents of these
    manuals. The manuals should be
    distributed well in advance of each test

   District-produced examinations (Benchmark
    Assessments, CRTs, CBEs and High School
    Math Finals) may vary significantly in rules
    and procedures from State tests.
    Administrators and staff must carefully
    read all resources that accompany these

   Not for summative use
   Data to be used to inform instruction,
    encourage learning, and enhance student
   Data to be shared in PLCs or other
    collaborative meetings
   Test books semi-secure: stored in classrooms,
    available to teachers, but not shared with
    students until administration

   Secure Assessments
   Follow security guidelines for Nevada
    summative tests
   Read WCSD administration guidelines
   Read teacher scripts verbatim

   Students should bring only required materials to the
    test and/or examination session: soft #2 pencils and
    calculators, if required by a student’s IEP.
   All other materials—including test and/or examination
    booklets, writing test prompts, answer sheets, scratch
    paper, and highlighters—must be provided by the
   Students may bring books for reading after they have
    fully completed an examination; however, all personal
    books and backpacks should be kept in an area away
    from the testing area. Students must not be allowed
    to access personal items until they have returned all
    examination materials.
   In accordance with NRS 389.012, all Nevada schools
    that are selected by the National Assessment
    Governing Board for participation in the National
    Assessment of Educational Progress (NAEP) MUST

   NAEP does not provide scores for individual
    students or schools; instead, it offers reports
    for the entire state based upon a sample of
    student populations.

   NAEP will be conducted at selected schools in grades
    4, 8, and 12.


   The test items, problems, or questions contained in all
    state-mandated or WCSD-mandated summative tests
    and the approved answers for scoring them are

   Under NO circumstances shall copies of writing test
    prompts or test booklets, marked answer sheets, or
    answer keys be generally circulated among faculty,
    administrators, or others persons, except for test
    administration. This includes electronic circulation.

   During test administration, teachers/proctors MUST NOT
    make written notes regarding specific writing test prompts,
    test items or problems, or illustrations in booklets while
    administering tests.

   Copying test items, problems, or questions and the approved
    answers for grading them by any means or disclosure of
    those items, problems, or questions and the approved
    answers for scoring them is a breach of NRS provisions,
    Nevada Administrative Code regulations, WCSD testing
    procedures, and ethical expectations for the professional
    behavior of all district employees. Such breaches of testing
    procedures shall be cause for disciplinary action.

   Reporting test scores of individual students to
    anyone other than authorized school personnel, the
    student’s parent/guardian, or the student is

   Any concern about the contents of a writing test
    prompt, test item, problem, or question should be
    communicated directly to the school principal
    within the first two school days after that
    examination has been administered.

   Schools are responsible for conducting refresher
    trainings prior to each major test administration.

   The test administrator is responsible for collecting and
    organizing the answer sheets or test booklets in the
    order they were received for his/her individual
   It is imperative that the answer portion of the answer
    sheet not be altered in any way, with the exception of
    erasing stray marks.
   For answer documents that are not precoded, it is
    crucial that the bubbles for test forms be accurately
   Smudged erasures and stray pencil marks must be
    cleaned up by the teacher or proctor. Scanners are
    ultra-sensitive to stray erasure marks or smudges.

   NRS 395 requires that all students enrolled in grades
    where a state-mandated test is given participate.
    Schools will provide appropriate accommodations for IEP
    and LEP students. The minimum participation
    requirement for Adequate Yearly Progress (AYP) is 95%
    in each subgroup.

   Students given “Accommodations” may be counted as
    proficient depending on their scores and will be counted as
    participating. The accommodation forms must be completed
    prior to testing. See your school’s testing coordinator,
    special education teacher(s) or ESL teacher(s) for students’

   Students given “Modifications” will be counted as
    non-proficient and not participating.

   All students, including students with special needs,
    are required to participate in the HSPE assessment
    program beginning in the 10th grade.

   A teacher who is requested to read aloud the
    contents of a state or district mandated test in
    compliance with a student’s IEP or LEP requirements
    must sign a form prior to the test date indicating
    that he/she will not disclose the test contents to any
    other person.

   Some students, whose IEPs or LEP accommodations
    prescribe it, may have the Math, Science and
    Language (TerraNova only) tests read aloud. Such
    reading must adhere to the following:
    ◦ must be read aloud verbatim, ENGLISH ONLY;
    ◦ paraphrasing, elaborating or explaining is NOT
    ◦ NO symbols may be read aloud (this includes
      numerals); and
    ◦ never read a READING test aloud to a student in
      any language (“Test” includes passages, questions,
      answer choices).

   In accordance with Nevada Revised Statutes (NRS), all pupils, school
    officials, and others must report any suspected irregularities in
    testing administration or testing security.

   NRS 391.628 specifically prohibits any school official from
    directly or indirectly using his/her official authority to influence
    another school official in an effort to interfere with or to prevent
    the disclosure of information concerning a testing irregularity.
    The protocol adopted by the WCSD Board of Trustees mirrors
    this intention.
   If any reprisal or retaliatory action is taken within 2 years of the
    disclosure, a process of appeal for that school official will result in a
    hearing before the State Board of Education.

   This does not mean that appropriate consequences will not be
    administered if the person making the disclosure is the person who
    has engaged in the testing irregularity or breach of test security.

   A teacher or administrator may be demoted, suspended,
    dismissed or not re-employed and/or his/her license may be
    suspended/revoked for failure to observe and carry out state
    or school district plans for ensuring the secure administration
    of required examinations.
   In certain instances of repeated test administration
    irregularities at the same school in consecutive years,
    the Nevada Department of Education may determine
    that an examination must be administered again at the
    expense of the school district or governing board of
    a charter school.
   A person who willfully discloses untruthful information
    concerning testing irregularities shall be guilty of a
    misdemeanor and is subject to disciplinary action.

   In the event of any alleged or suspected breach of test and/or examination
    security or unauthorized disclosure of test and/or examination content (for
    both state- and district-mandated assessments), this sequence must be
    ◦ The situation must be immediately reported to the school test coordinator
      AND school principal.
    ◦ The test coordinator or principal must, in turn, report the breach of test
      security to the Assistant Superintendent, PPA&A, or his designee, within 24
      hours of the time the alleged or suspected breach has been brought to
      his/her attention.
    ◦ The Assistant Superintendent, PPA&A, or his designee, will communicate
      with appropriate WCSD district level administrators about the suspected
      breach or unauthorized disclosure.
    ◦ For all state-mandated assessments, within 24 hours, the Assistant
      Superintendent, PPA&A or his designee, must report any breach of test
      security or suspected irregularity in test administration to the Nevada
      Proficiency Examination Program.

   Reported instances of alleged breaches of test
    administration or test security shall be investigated by
    the school district or by the Nevada Department of

   If investigated by the school district, the Assistant
    Superintendent, PPA&A, or his designee, shall work
    collaboratively with the WCSD Legal Division, Human
    Resources, the school principal, and the appropriate
    Elementary or Secondary Superintendent to
    investigate the alleged breach of test administration
    or test security after submission of the completed
    Report of Test Irregularity.

   If investigated by the Nevada Department of Education, the
    Assistant Superintendent, PPA&A or his designee, shall obtain
    other testimony or conduct further investigation as directed by
    the NDE after submission of the completed Report of Test

   Both the school district and the Nevada Department of
    Education may issue a subpoena, as needed, to compel the
    attendance or testimony of a witness or the production of
    relevant materials. If the witness refuses to attend, testify,
    or produce relevant materials, the school district or the Nevada
    Department of Education may report that refusal to the district

   Members of the various professional associations involved in such
    investigations are entitled to representation from their
 “Irregularity in testing administration” means the failure to
  administer an examination to pupils pursuant to NRS 389.015
  or 389.550 in the manner intended by the person or entity
  that created the examination.

 “Irregularity in testing security” means an act or omission
  that tends to corrupt or impair the security of an examination
  administered to pupils pursuant to NRS 389.015 or 389.550,
  including, without limitation:

   The failure to comply with security procedures adopted
    pursuant to this act;
   The disclosure of questions or answers to questions on an
    examination in a manner not otherwise approved by law; and
   Other breaches in the security or confidentiality of the
    questions or answers to questions on an examination.

   “Examination” means achievement and proficiency tests or assessments
    that are administered to pupils pursuant to NRS 389.015 or 389.550
    which includes:
    ◦ High School Proficiency Examination in Reading, Mathematics,
      Science and Writing;

    ◦ Norm-referenced testing for students in grades 4, 7 and 10

    ◦ Criterion-referenced testing for students in grades 3 through 8;

    ◦ Proficiency Examinations in Writing for students in grades 5 & 8.

    ◦ Any other tests or assessments that measure achievement and
      proficiency of pupils and that are administered to pupils on a
      district-wide basis.

   “Reprisal or retaliatory action” includes, without limitation:

    ◦ Frequent or undesirable changes in the location of an office;
    ◦ Frequent or undesirable transfers or reassignments;
    ◦ The issuance of letters of reprimand, letters of admonition or
      evaluations of poor performance;
    ◦ A demotion;
    ◦ A reduction in pay;
    ◦ The denial of a promotion;
    ◦ A suspension;
    ◦ A dismissal;
    ◦ A transfer; or
    ◦ Frequent changes in working hours or workdays, if such action is
      taken, in whole or in part, because the school official disclosed
      information concerning irregularities in testing administration or
      testing security.

   The important terms “Classroom Test
    Administrator”, “Classroom Proctor”, and
    “School Official” are terms that can refer to
    teachers and classified school staff. Their
    full definitions can be viewed on pages 12
    and 13 of the Primer.

Your Primer for Testing contains several important attachments
   that provide additional valuable information and must be
   reviewed by all staff:
   1. Security Reminders Checklist
   2. An Appropriate Testing Environment
   3. WCSD Emergency Procedures during Testing
   4. Achievement Level Score Ranges, 2008-2009
   5. Acknowledgment of Professional or Classified
      WCSD Personnel

All WCSD assessment calendars may be accessed at

   Assistant Superintendent, PPA&A:
    Paul La Marca 348-0322

   HSPE, TerraNova, PSAT, ACT, SAT:
    Sandi Foster 348-0283

   Writing Assessments, CRTs, CBEs,
    Benchmark Assessments, NAEP &
    High School Math Finals:
    Paul Richter 348-0323


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