TANGLEWOOD NEIGHBORHOOD ASSOCIATION, INC. AT HUNTER’S CREEK BOARD OF DIRECTOR’S MEETING MARCH 17, 2011 I. Call to order and opening remarks: Board President Daron Sandberg welcomed all in attendance and called the meeting to order at 7:00 p.m. Board members present were Daron Sandberg, Michael Gregg, David Pinna and Catherine Drobena. There were 4 Residents in attendance and 5 Boys Scouts observing the meeting for a merit badge. Neighborhood Manager John Mongoven was also in attendance. II. Proof of Notice Notice was posted in the neighborhood entrance sign on 3/9/11. III. Approval of the Minutes A motion was made by David Pinna to approve the minutes from the January 20, 2011 Board Meeting. Catherine Drobena 2nd the motion. All approved. IV. Financial Report a. Daron Sandberg reviewed the Financial Statements from January and February. b. Michael Gregg asked about a charge in the security fund line that appeared as if it was a double paid expense. John Mongoven, Neighborhood Manager will review the charge. c. John Mongoven reviewed the collection status on past due homeowners dues. John reviewed the several garnishments we have in place for homeowners and a renter for those late dues. d. John Mongoven suggested to the Board that we look at alternatives to our current attorney for these past due collections. John will get information on alternative attorneys and present them to the Board. e. John reviewed the current Tanglewood Pool guidelines. All residents must have a current Hunter’s creek ID and be current with their Home Owners Dues to use this amenity in the community. John will be sending a notice to all Tanglewood residents reminding them of this. f. Michael Gregg made a motion to post a sign at the pool stating that you must have a current Hunter’s Creek ID to use the Pool Area. David Pinna 2nd the motion. All approved. V. Managers Report a. John Mongoven had Daron Sandberg sign several bills for payment b. John Mongoven reviewed the reserve study that was conducted in Tanglewood. We have already started to collect bids on some of the work that the study suggested we have completed. Those bids will give us an idea of how accurate the numbers in the reserve study are. c. John Mongoven discussed the restoration of the asphalt streets in Tanglewood. Two other Hunter’s Creek neighborhoods have already had this restoration completed Calaby Cove and The Fairways. Estimates for Tanglewood to get this work completed is approximately $30,000. The reserve study calls for new roads in 2034 at a cost of $334,000. Our current roads were resurfaced in 2003. We will continue to review this issue at future Board meetings. d. John Mongoven reviewed the Feral Cat Program. The last cat was trapped in Tanglewood. The cats will live out their life cycle but will not reproduce. All cats are now identified. The next neighborhood for this program will be Devlin Green e. John Mongoven presented a copy of the Community Standards Inspection Report for the Board to review. Parking inspections continue with 8 vehicles now having the maximum of 3 tickets. The next violation will result in the vehicle getting towed. VI. Committee reports a. John Mongoven reviewed the current committees. We are still looking for a chair for the Tennis Committee. Hunter’s Creek Recreation had made a proposal to Tanglewood in January 2010 for use of the Tennis courts. They offer is no longer a valid proposal. Michael Gregg Volunteered to head up the Tennis Committee. b. David Pinna brought up the possibility of surveying the current residents to see if the community still wants the option of a tennis court/courts. The Survey could be completed via email. Michael Gregg made a suggestion to table the issue of resurfacing the Tennis Courts. Daron Sandberg did feel we would need to expedite this issue within the next 2 years. c. The remaining net on the tennis court needs to be removed, as it is now a hazard. Michael Gregg made a motion to remove the net. 2nd by Catherine Drobena – all approved. VII. Old Business a. All issues in regards to the Tennis Court were tabled for a future meeting. b. David Pinna provided the list of needed signs for the community. Board discussed whether we would want DOT Approved signs within the neighborhood. Daron Sandberg felt that the approved DOT Signs might not fit in with the look of our neighborhood. The Board agreed we would rather go for aesthetics vs. legality. John Mongoven will get information for a future board meeting on the cost of the sign replacement. c. The mailbox gazebos on Mandolin and Tambourine will be repainted in April. VIII. New Business a. Discussed the option of restrapping, refinishing or replacing the current pool furniture. David Pinna and Michael Gregg will be accessing the immediate needs in the pool area for all chairs and tables. Michael Gregg made a motion to spend no more the $8500 to repair or replace the pool furniture. 2nd by David Pinna – all approved. b. John Mongoven reviewed an Electrical Issue in the Electrical Panel for the Pool and Spa. Wood braces need to be replaced. Board needs a price before we can evaluate doing the work. All safety issues must be addressed 1st. Michael Gregg made a motion to spend up to $5000 to repair any immediate Electrical issues in the pool area. 2nd by Catherine Drobena – all approved. c. Michael Gregg asked John Mongoven if there was an update on adding Volunteers to our insurance. John did not have an update on that question. d. David Pinna presented his first list of the top landscaping items that need to be addressed. He would also like to get the crooked Progress Energy power boxes reset. e. The irrigation system is in much better shape but there are still several areas in need of repair. Old Pipes are still causing issues. IX Questions from the floor None Meeting was adjourned at 8:45 pm Respectfully Submitted Catherine Drobena Secretary, Tanglewood Board of Directors .
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