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Pre-departure orientation template

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Pre-departure orientation template Powered By Docstoc
					 Name of Program
STUDY ABROAD
 ORIENTATION
   Term and Year
       Date
           PROGRAM STAFF
• Director’s name and contact info (on campus
  and abroad)
• Other instructors and contact info
• Teaching Assistants
• Administrative Staff and their role
                 ACADEMICS
• STUDY Abroad: first and foremost an academic
  experience
• Must be enrolled in classes to participate
• Courses taught: (list course #s, call #s and titles below
  or provide handout)


• Required course load: ___ credits
• Subject to UGA Academic Honesty Policies as if you
  were on campus
           REGISTRATION
• Program specific instructions
• Deadline:
 ACADEMIC EXPECTATIONS
• Hand out syllabus, if possible
• # of hours spent in class per day
• Approximate # of hours required outside of
  class to complete readings, papers, projects
• Assignments
• Materials to bring from home
• Academic resources available abroad
• Unique opportunities
     ACADEMIC FACILITIES
• Classroom location
• Library/Internet access
       ACADEMIC SUPPORT
• UGA Study Abroad programs are required to
  provide reasonable accommodations for
  students with documented learning disabilities
• Make arrangements ASAP
  – At least 4 weeks before departure!
• Your responsibility to contact Academic
  Support Services—Clark Howell Hall
• Complete appropriate section on health form
  and discuss needs with Program Director
                ITINERARY
• Hand out program itinerary w/ dates of travel,
  class days, days off, group excursions, special
  events
IMPORTANT DATES/DEADLINES

• Payments due: (Review refund schedule at this
  time)
• Return paperwork by:
• Registration deadline reminder:
• Next orientation
• Departure date or Program begins:
• Other
                     FLIGHTS
• Group flight arrangements
  – Airline, Flight number
  – Where to meet
  – How to sign up if participation is optional
• Recommendations for arranging own flights
  –   Airport to fly into
  –   Airlines
  –   When to be there
  –   Reasonable fare
  INTERNATIONAL AIR TRAVEL

• You must have a passport
• Check in at least three hours before departure
• Do not leave bags unattended
• Carry ticket and passport on your person
• Name on plane ticket must match passport
       AIRPORT TRANSFER
• Instructions for group flight
• Recommendations for independent travelers
  (how to get from airport to accommodation,
  meeting place, or school)
• Expected cost (if not included in program fee
  or if traveling independently)
                   PASSPORTS
• Apply at any full service post office (Olympic Drive)
• On-line Resources:
   – http://travel.state.gov/passport/
   – http://www.usps.com/passport/welcome.htm
• Renew if passport will expire within 6 months of
  anticipated return date
• If you need one, apply immediately
   – Allow 4-6 weeks for processing
• Keep photocopy of passport, give copy to Program
  Director
• Store in a safe place or keep it on you if required by law in
  host country
                     ENTRY VISA
• Requirements for host country
   – U.S. citizens (List requirements)
   – Non-U.S. citizens
      •May need visa even if U.S. citizens do not
      •See program director
        •Meet with OIE staff re: maintaining U.S.
          immigration status
•   How to obtain a visa
•   Documentation Required:
•   Cost
•   Timeline for obtaining a visa
                     JET LAG
• During the flight:
  – Try to sleep
  – Drink plenty of water
  – Avoid caffeine and alcohol
  – Wear comfortable clothing
  – Change watch to local time at destination
• Upon arrival
  – Follow local time schedule for meals and sleep
  – Moderate exercise
  – Eat healthy, drink lots of fluids (water and juices)
                 WEATHER
• What to expect:
  – Temperatures
  – Weather conditions
  – Appropriate gear and attire: ( ex. rubber boots,
    umbrella, gloves, winter coat, sunglasses, sun hat)
              WHAT TO PACK
• Local culture:
   – BE SPECIFIC about clothing that is/is not appropriate (ex.
     No spaghetti straps, no shorts, skirts must be below the
     knee, need sportcoat for visits to businesses
• Program activities:
   – Describe clothing that is appropriate/necessary
   – Identify other things needed/handy for program
• Electricity
   – Different voltage and plug shapes
   – Leave appliances at home or get good adapter/converter
• Weather
   – Provide temperature range and typical weather for season
   – Describe appropriate clothing for climate/season
                PACKING TIPS
• You should be able to carry your luggage BY
  YOURSELF!
• Start packing several days before departure
• Avoid overpacking
   – Need less than you would at home
   – It’s okay to wear the same thing often
• Put your name and contact info on luggage tag and
  inside bag
• Leave some room for things you will acquire
• Travel backpacks, suitcases with wheels recommended
        ACCOMMODATION
• Type of accommodation
• Location of accommodation
• Provide realistic expectations
                   MEALS
• Meals provided by program
• Information re: where students will eat
• Provide realistic expectations for food provided
• Estimated cost for meals not provided by
  program
           KEEPING IN TOUCH
• Phones
  – Only international access cell phones work overseas
  – Pre-paid phone cards work well
  – Calling cards—know access code for host country (obtain
    before departing USA)
• E-mail
  – Most affordable way to communicate
  – Can access UGA account through ugamail
  – Internet cafes (cost)
• Mail
                    COSTS
• List what is included in program fee
• Itemize additional costs
• Provide realistic estimate (range) for additional
  amount needed
• Have some cash set aside and a credit card for
  emergencies
                  MONEY
• Local currency=
• Current exchange rate=
• Best exchange rates: ATM, credit cards
• Cost of living (provide a few sample costs, such
  as 1 can soda or candy bar, meal in restaurant,
  bus fare)
           ACCESSING FUNDS
•    Have more than one way to access funds
•    Provide info on best method for destination
1.  ATM/Debit card
   • Availability
   • Bank often charges fee for transaction
   • Know numeric PIN and account designated for int’l access
2. Credit Cards
   • Visa and Mastercard most widely accepted
   • High interest rates for cash advances
3. Traveler’s checks
   • Becoming harder to use—high fees for exchange
   • Good for emergency
4. Buy currency using cash
              FINANCIAL AID
• HOPE will cover tuition directly for eligible students
  upon registration
• Make sure you have been awarded HOPE for
  summer
   – May need to submit application
   – Check with Robert Tucker, Student Financial Aid, Hunter-
     Holmes Academic Building(542-6147)
• Receive check for book allowance and other aid at
  financial aid address 10 days before departure
• Talk with Financial Aid counselor regarding other aid
GREATEST DANGERS FACING
  U.S. STUDENTS ABROAD

1.   Traffic accidents
2.   Petty crime
3.   Illness
4.   Imprudent behavior
           LEGAL MATTERS
• You are bound by the laws of the host country
• List laws and penalties in the host country that
  are different and relevant (ex. Pepper spray
  illegal in UK, illegal to photograph military
  installations and govt buildings, penalties for
  drug possession)
• In the event of legal problems, U.S. Embassy or
  consulate can provide assistance
     PRE-DEPARTURE HEALTH
          PRECAUTIONS
• Complete health/disability form completely
  – Program staff can better assist, if you need medical
    care
  – Make arrangements for continuing care abroad
• See your doctor
  – Discuss health concerns and potential impact of
    international travel
  – Get necessary prescriptions for duration of trip + 1
    week
   PRE-DEPARTURE HEALTH
          continued
•Visit Travel Clinic at UGA Health Center
  – Make appointment six weeks before departure
  – Vaccinations and Malaria prophylaxis (if
  needed)
•Check www.cdc.gov and www.tripprep.com for
traveler’s health info
•Both provide detailed information and are
free; www.tripprep.com is a commercial site;
UGA does not endorse products or services
advertised there.
     HEALTH PRECAUTIONS
• Destination details: doctor and hospital info
• Avoid street food
• Make sure drinking water is potable
• If sexually active:
   – Use good judgment--know partner’s history
   – Use latex condoms
• Bring with you:
   – Over the counter drugs and prescriptions
   – All medications IN ORIGINAL CONTAINERS
   – Extra glasses, contacts/cleaning solution
   – Basic first aid items
   STAYING HEALTHY (LDCs)
• Wash hands often with soap and water
• Prevent water borne illnesses
   – Rely on bottled or boiled water, carbonated beverages in
     cans/bottles
   – Avoid tap water, water fountains, fountain drinks, ice cubes
   – Avoid swimming in fresh water
• Prevent food borne illnesses
   – Avoid food from street vendors, un-pasteurized dairy
     products
   – Peel it, boil it, cook it or forget it!
• Protection from sun
   – Sunscreen, hat, sunglasses
• Protection from insects
   – Repellent w/ DEET, long sleeves/pants, nets
       SAMPLE FIRST AID KIT
• Carry the following in a ziploc bag
• Wound care:
   – Bandaids in assorted sizes, hand sanitizer, gauze pads, cloth
     tape, ace bandage
• Miscellaneous:
   – Tweezers, scissors, thermometer
• Over the counter Medications:
   – Topical antibiotic cream (bacitracin)
   – Analgesic/Anti-inflammatory (Tylenol, Ibuprofin)
   – Benadryl, Sudafed
   – Antacid (Maalox, Mylanta)/H-2 Blockers (Pepcid, Zantac)
   – Anti-diarrheal (Immodium, Pepto)
STUDY ABROAD INSURANCE
• Included in program fee for all UGA programs
• Can extend coverage up to 8 weeks ($1/day)
   – Contact T.W. Lord to make arrangements for extension
• Pay for minor services up front
• Submit claim for reimbursement
• Provides coverage for:
   –   Medical care
   –   Emergency medical evacuation
   –   Repatriation of remains
   –   Family reunification
       GENERAL SAFETY TIPS
• Remember that foreigners are more vulnerable to crime
• Keep a low profile
   – Try to blend in behavior and appearance
   – Avoid baseball caps, T-shirts with American emblems
   – Speak English quietly
• Be aware of your surroundings
• Walk with purpose (check maps in private)
• Ignore unwanted attention
• Avoid carrying large amounts of cash/valuables
• Take precautions against pick pocketing (money belt/pouch)
• Limit alcohol intake
• Avoid political demonstrations
• Have more than one way to access funds
• Keep others informed re: your whereabouts
SAFETY TIPS FOR DESTINATION

• List safety concerns and prevention tips
                    ANTI-AMERICAN
                    SENTIMENT
• What is it?
  – Usually written or verbal criticism related to U.S. foreign
    policy and/or cultural influence
• How to deal with it:
  – Don’t take it personally
  – Ignore unwanted attention from strangers
  – Be well-informed of history and current events
  – In conversations:
     •Use it as an opportunity to learn more about host
        country
     •Ask questions about the person’s beliefs, national
        sentiment on particular issues
     •Share your thoughts and experiences
  AGREEMENT AND WAIVER
• Student agreement:
   – Outlines basic UGA expectations for participation
     in study abroad
   – Review along with program itinerary
• Waiver of liability:
   – Identifies potential risks of participation
   – Review along with Consular Information Sheet
• All participants must sign both documents and
  return them to program staff
 GENDER AND RELATIONSHIPS

• Unintended messages
• Gender roles as defined by host culture
• Appropriate/inappropriate behavior
• Assess safety of new acquaintances
• Deal with unwanted attention:
  – Avoid eye contact
  – Dress appropriately for local culture
  – Ignore it, walk with purpose
      RACE AND ETHNICITY
• Discuss perceptions of different racial and
  ethnic groups in the host country
• Discuss treatment students can expect to
  receive in the host culture related to race and
  ethnicity
• Discuss issues of racism in the host country
      ALCOHOL AND DRUGS
• Give student version of alcohol policy clarification
• Abide by legal drinking age in host country
• Abuse of alcohol impairs judgment, increases risk of
  accident/injury
• Respect host country norms re: alcohol consumption
  and behavior
• Program rules/limits
• Subject to UGA Student Conduct Code
• Remember that violating drug laws can have serious
  consequences
       STUDENT CONDUCT
• List/explain program rules/expectations for
  behavior
• Describe culturally appropriate behavior
   CULTURAL DIFFERENCES
• Highlight some unique aspects of host culture
     CULTURAL IMMERSION
• Provide realistic expectations re: opportunities
  to interact with local population
• Describe ways program facilitates cultural
  immersion
• Describe student role in creating cultural
  immersion experience
              CULTURE SHOCK
• NORMAL reaction to new environment
• May feel overwhelmed, lonely, homesick, dislike
  things about host culture
• Cope by:
   –   Recognizing it
   –   Talking with others in program
   –   Keeping a journal
   –   Concentrating on positive aspects of host culture
   –   Establishing new routines
   –   Not calling/e-mailing home too much
                ISIC CARDS
• International Student Identity Card
• Serves as pre-paid phone card
• Provides limited insurance coverage
• Can get discounts on:
  – Flights
  – Admission to museums, movies, shows, tourist sites
• Available from Office of International
  Education—209 Barrow Hall
  – Bring $22 and photo
RAIL PASSES (EUROPE ONLY)
• Great way to save money on train travel IF you
  will travel a lot
• Sometimes point to point tickets are cheaper
• Variety of options
  – 5 days-2 months of travel
  – 1-17 country passes available
• Purchase in the USA
      MORE INFORMATION
• Destination Details
• Office of International Education on-line
  orientation:
  – www.uga.edu/oie/orientation

				
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