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31st NAIA Softball National Championship Gulf Shores Sportsplex – Gulf Shores, Alabama May 19-25, 2011 TEAM ROSTERS AND PHOTOS In order for your team to be included in the souvenir program, it is important that you complete the online roster form and quick facts form. Instructions on completing these forms can be found in the Potential Qualifier Packet. A team photo and logo will also need to be submitted to Chad Waller, firstname.lastname@example.org, for inclusion in the official souvenir program. The receipt deadline for all materials is Friday, April, 29. Please do not wait until you qualify for the tournament to send your materials – Thank you! UPON QUALIFYING FOR NATIONALS Each team must contact Dennis Green at the NAIA National Office immediately after qualifying for the national tournament. During this call/email, coaches can confirm their information has been received and be alerted to any missing information or other pertinent details. TRANSPORTATION Air transportation to Gulf Shores, Alabama is the responsibility of each team. Gulf Shores is 66 miles east of Mobile, AL and 40 miles west of Pensacola, FL. Air service available via major airlines into both Mobile and Pensacola Regional airports. Ground transportation is the responsibility of each team. Rental vans are available at airport sites for those that fly. You are encouraged to make reservations as soon as possible. Driving directions will be provided to each team. For passenger van rental out of Pensacola or Mobile through Enterprise please contact Mark Jackson at the following e-mail address: email@example.com. Call Anthony Travel (1-866-284-NAIA) for all of your travel needs, air and ground. Anthony Travel is the official travel agency of the NAIA. TEAM HOUSING Reservations are the responsibility of each team. Please contact Linda Alderman with Brett- Robinson to make your team’s reservations. Be sure to mention the group code 1324265 when making your reservations. Linda Alderman, firstname.lastname@example.org, 251-981-6901 ext. 7029. All participating teams in an NAIA national championship must stay at the designated hotel in order to be eligible for the event. TEAM CHECK-IN/REGISTRATION Team Registration will be Wednesday, May 19th from Noon until 2:00 p.m. at Phoenix I, Orange Beach, AL. Tournament packets, directions/instructions and banquet tickets will be distributed upon check-in. TEAMS MUST CHECK IN DURING THE TIMES LISTED ABOVE. TOURNAMENT COACHES MEETING All 32 participating head coaches are required to attend the coaches meeting. It will be held at 2:30 p.m. at Phoenix I, Orange Beach, AL on Wednesday, May 18th. This meeting will cover items specific to the National Championship and include presentations by the Tournament Committee, the Tournament Umpire-in-Chief and the Tournament Athletic Training Staff. PARADE OF CHAMPIONS The Parade of Champions will be held on Wednesday, May 18th at 5:30 PM at The Wharf in Orange Beach. This event will serve as the official opening of the championship and will be immediately followed by the Banquet of Champions. Parade instructions and diagrams will be included in the coaches packets. BANQUET OF CHAMPIONS The Banquet of Champions will be at 6 PM on Wednesday, May 18th at The Conference Center at The Wharf. The program will include the presentation of Champions of Character awards, recognition of scholar-athletes, team introductions and guest speakers. Banquet tickets will be distributed at team check-in. Dress for the banquet is “beach casual.” Additional tickets for friends, families and fans may be purchased at team check-in or at The Wharf for $25 – cash or check only please. PRACTICES Practices may be scheduled for Monday, May 16th through Wednesday, May 18th by calling Jeff Hopkins at 251-269-7376 (cell) or 251-968-1420 (office). The same procedures will apply if teams wish to practice beyond the 18th. Please bring practice balls with you as there will be a limited amount available. TOURNAMENT PLAY All tournament play will be according to the 2011 NCAA playing rules with NAIA modifications. The ground rules and tournament policies will be explained in full detail at the coaches meeting, Wednesday, May 18th following team check-in. TRAINING/MEDICAL SERVICES Each team is encouraged to bring its own trainer, towels and taping supplies. Training services will be available on-site, compliments of the University of Mobile athletic training department. Please have your head athletic trainer complete the Medical Staff Information Form and fax/email it to Melissa Thomas at University of Mobile (251-442-2499 or email@example.com) by May 13th or bring it to team check-in. TEAM GIFT EXCHANGE The team gift exchange will take place at the beginning of your first game with your first opponent in pool play. This gift should be something unique that represents your institution or geographical area. Please bring a minimum of 23 items so that all team members and personnel are included in the exchange. HONORARY COACHES The Honorary Coach program is a key factor in distinguishing NAIA championship events and Gulf Shores has worked very hard to find people in the community to get involved. Each team will be assigned an honorary coach that will “entertain” them throughout the tournament. You will meet your honorary coach prior to or at the Banquet of Champions. Please bring a small gift representative of your institution, such as a T-Shirt or similar souvenir to show your institution’s appreciation for your host’s service in making your stay enjoyable. Please be considerate of your honorary coach and treat them as a member of your “team family.” OFFICIAL PARTY The official party for each team participating in postseason play is 23, with no more than 18 players in uniform no more than 5 support personnel. Please see the online roster form for more information. CREDENTIALS Players and team personnel will receive one tournament credential good for admission to all games. This credential is non-transferable and may be used by the player and team personnel only. Teams will receive up to 23 credentials for team members and support staff. Credential distribution is based on the information provided in the on-line roster form and will be available for confirmation at team check-in. Bus Drivers will be given free admission. ADMISSION Tickets for spectators will be available at the tournament. Prices are as follows: All Tournament Pass $30.00 Adults – daily $8.00 Children 4-10 $3.00 Children 3 and under FREE VIDEO There will be no electrical outlets or services available to the fans or teams to set up video equipment, so please be prepared with your own equipment and batteries. Only tournament committee approved media and Official Tournament Photographers/Videographers will be allowed on scaffolding and booms. CONCESSIONS A full service concession stand is available at the Gulf Shores Sportsplex. RADIO/TELEVISION/WEB-BLOGGING FEES The fee schedule for the softball national championship is below: Radio Television Commercial $150/game (non-exclusive) + $75 per* $500/day (live) + $100 per* $250/day (delayed) + $100 per* Non-Commercial $100/game (non-exclusive) + $50 per* $250/day (live or delayed) + $100 per* Commercial web-blogging fee is $75 and Non-Commercial web-blogging fee is $50. (Third party carriers other than school and originating radio station of streaming audio on Web sites assessed the additional station feed charged) *Extra charge associated with any additional radio stations that pick up your school’s feed. Checks should be made out to the NAIA and delivered to the on-site media coordinator. For more information on these policies, please contact Chad Waller, 816-595-8000. PRESS BOX Coaches are not permitted in press box. If requested, game statistics will be brought to you at the conclusion of your game(s) by either a tournament committee member. ALL TOURNAMENT SELECTIONS Prior to each of your games, you will receive an All Tournament Ballot. At the conclusion of your games you may nominate up to two (2) players from your team and your opponent to be considered for the All-Tournament Team. You will give this ballot to the tournament committee assigned to your game. The All Tournament team is a 16-member team selected by the coaches and tournament committee and announced at the awards ceremony on championship day. SUNDAY NO PLAY POLICY Please come to team registration on Wednesday afternoon prepared to inform the tournament committee as to whether your institution would permit your team to play on Sunday should weather create such a situation.
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